THE SINGARENI COLLIERIES COMPANY LIMITED
(A Government Company)
A R E A P U R C H A S E C E L L - BPA
Post: Goleti Township, Rebbena – 504292 E-MAIL: [email protected]
Dist: Adilabad Purchase: 08735-231676
Fax: 08735-231662
Service Tax Registration No. AAACT8873FST001
Central Excise Registration no. AAACT8873FEM001
TIN/CST No. 28150117915
NOTICE INVITING TENDER
Dear Sirs,
Sub: Supply of CAT 1035 Dumper Spares.
We shall obliged if you will kindly quote your lowest price and time of delivery for
supply the material as per list attached herewith.
Enquiry number BP111O 0168
Date 25.11.2011
Last date for receipt of Tender 15.12.2011 12.00 noon
Date of Opening tender 15.12.2011 after 03.00 p.m.
Tenders should be posted in sealed envelope clearly super scribed with the subject,
enquiry number, due date of opening tender, without which the covers will not be considered.
Tender to be submitted to;
The General Manager,
The Singareni Collieries Company Limited,
Area GM Office, Bellampalli,
P.O. Goeti Township, Rebbana
Dist; Adilabad – 504 292
Andhra Pradesh
For and on behalf of
The Singareni Collieries Company Limited,
GENERAL MANAGER
BELLAMPALLI AREA
Encl: Item list.
General Terms & Conditions
Enquiry No. BP111 O 0168, Date: 25.11.2011
Item Item Code Material Desc. Part No Unit Store/Plant
Quantity
SlNo
1 6131064593 Nut 81403242 NOS BPA Area
50
Stores
2 6131059032 MINOR KIT 81805170 NOS BPA Area
20
Stores
3 6131039987 KIT LINING 8907687 NOS BPA Area
8
Stores
4 6131037887 OIL SEAL NOS BPA Area
10
Stores
5 6131064118 PUMP ASSY 81044343 NOS BPA Area
2
Stores
6 6131009491 REAR PUMP 81807568 NOS BPA Area
4
ASSY. Stores
7 6131057849 SEAT GP- 81401322 NOS BPA Area
4
SUSPENSION Stores
8 6131061403 CATRIDGE 81806842 NOS BPA Area
4
RELIEF Stores
9 6131061452 ROD 4N4942 NOS BPA Area
8
Stores
10 6131061452 ROD 4N4942 NOS BPA Area
10
Stores
11 6131300124 RELAY HEAD 81047043 NOS BPA Area
30
LAMP Stores
OEM Firm Hindustan motors/ GMMCO
Offers from OEM (Original Equipment manufacturer) / OPM Original Parts
Manufacturer) / OES (Original Equipment Supplier / Proven Manufacturer or
their authorized dealers only will be considered.
The following documents are to be submitted by OPM or their authorized
dealer to establish themselves as OPM or their authorized dealer.
a) Self-certificate, duly notarized, of being manufacturer the Assemblies /
Sub-assemblies / Components.
b) Copies of Purchase Orders in support of proof of having supplied to
OEM or notarised copy of Trade Agreement of the OEM with OPM or
their authorized dealer, for the above items.
Proven Sources: Proven suppliers are those who had supplied / provided
services earlier confirming to the ordered parameters and fulfilled all the
contractual obligations as per the order terms and conditions.
In case the Firm is a regular supplier to CIL or any other Public Sector
Undertaking during the proceeding two years and enclose a certificate of
satisfactory performance, their offer will be considered for commercial order
subject to the offer is technically acceptable.
Satisfactory performance: The performance is considered to be satisfactory if
the equipment / spares supplied conform to the ordered parameters and the
equipment / spares rendered the prescribed service during the warranty
period successfully. The period to be considered for performance shall be one
year from commissioning.
Offers are requested from registered vendors of SCCL. Offers received from vendors not
registered with SCCL will not be considered. The firms are requested to mention their Vendor
code in their offer and on the cover also.
The above Tender is on THREE COVER BASIS. Tenderers are requested
to submit their bids in Three covers as mentioned below:
Part A – Technical offer (in one cover):
i) Technical parameters of the equipment
ii) The machinery installed by the manufacturer
iii) Technical Competence of the manufacturers
iv) Order copies for supplies made to reputed concerns or Govt. undertakings
v) Performance reports if any
vi) NSIC or SSI, ISO certificates along with other documents drawings &
specifications
vii) Service support spares depot.
Part B- Commercial terms (in one cover)
i) Validity, Delivery period, applicability of taxes and duties, LD penalty,
warranty/guarantee.
ii) Specimen copy of Part C without prices.
Part C- Price bid (in one cover)
i) Basic price quoted PVC formula if any, duty taxes and other
commercial terms viz. credit rebate etc.
To avoid inadvertent opening of the cover, all the 3 covers should be
distinctly marked with the following on its left hand top corner.
i) Enquiry Number & date and name & address of the bidder.
ii) Cover No. ie., Part-A/ Part-B/Part-C as the case may be and name
& address of the bidder with vendor code.
iii) Closing & opening date of the tender and name & address of the
bidder.
All the 3 covers are to be individually sealed and super scribed as mentioned
above and shall be kept in another sealed cover super scribing enquiry No.,
due date of the submission of the tenderer and due date of opening of tender
and name & address of the bidder.
Three Part Tender, cover A & B shall be opened on the due date of the tender
opening and Part-C shall be opened after completing technical & commercial
evaluation & firming up with NIT conditions with advance intimation to
qualified bidders.
TERMS AND CONDITIONS.
(The firms are requested to download, fill and submit the terms ands conditions form
along with their offer with out fail)
VENDOR CODE OF FIRM:
1) Price Condition: FOR Destination
(Prices quoted are on FOR Destination basis inclusive of Packing & Forwarding, Freight and Transit
insurance charges)
2) Discount:__________
3) Packing & Forwarding charges: ---
4) Freight charges: -----
5) Transit Insurance: -------
6) Excise Duty:_____________________
Note: Excise duty is applicable on Basic price. Where the firm has stated that Excise Duty will be
charged extra, Excise duty charges applicable or indicated will be added to the price. If applicable
rate of duty or NIL rate of duty is not mentioned, loading will be done as per the highest rate
indicated by other tenderers. In case, where Excise duty is stated to be included in the price, it will
be treated that the quoted price is inclusive of Excise duty and no additional duty is payable.
NOTE:
A) THE TENDERERS HAVE TO SEPARATELY MENTION EXCISE DUTY /
SERVICE TAX WHEREVER LEVIABLE ON THE GOODS / SERVICES TO BE
SUPPLIED / PROVIDED.
B) THE TENDERER HAS TO INVARIABLY MENTION THEIR EXCISE/SERVICE
TAX REGISTRATION NUMBER AND 8 DIGIT EXCISE TARIFF CODE AND
DESCRIPTION OF EXCISABLE GOODS (HSN) AS PER CENTRAL EXCISE
TARIFF ACT 1985 (CETA 1985) OF THE ENQUIRED ITEMS IN THEIR OFFER.
C) IN CASE THE TENDERER IS AN AUTHORIZED DEALER / DISTRIBUTOR
OF THE
MANUFACTURER, HE SHOULD GET HIMSELF REGISTERED WITH THE
CENTRAL EXCISE DEPARTMENT FOR ISSUE OF DEALER INVOICE UNDER
CENTRAL EXCISE ACT AS A FIRST STAGE DEALER (IF NOT ALREADY
REGISTERED AS SUCH) TO PASS ON THE BENEFIT OF EXCISE DUTY TO
SCCL ON THE GOODS TO BE SUPPLIED ISSUING FIRST STAGE DEALER
INVOICE IN ADDITION TO COMMERCIAL INVOICE.
D) WHERE THE GOODS ARE TO BE SUPPLIED BY A DEALER, OTHER THAN
AN AUTHORIZED DEALER / FIRST STAGE DEALER WITH ELIGIBILITY TO
ISSUE EXCISE INVOICE, AND SCCL IS ENTITLED TO AVAIL CENVAT
CREDIT ON EXCISE DUTY ON THE GOODS BEING PURCHASED, SUCH
DEALER SHOULD ALSO GET HIMSELF REGISTERED WITH THE CENTRAL
EXCISE DEPT. AND ISSUE DEALER INVOICE IN ADDITION TO ISSUE
COMMERCIAL INVOICE TO PASS ON EXCISE DUTY BENEFIT TO SCCL.
E) IN RESPECT OF SERVICE CONTRACTS, THE SERVICE PROVIDERS SHALL
BE REQUIRED TO QUOTE SERVICE TAX SEPARATELY IN THE OFFER AND
THEY SHALL RAISE TAX INVOICES INDICATING THE COMPONENT OF
SERVICE TAX WHILE CLAIMING PAYMENTS.
F) IN CASE THE ITEM IS NOT EXCISABLE UNDER CETA 1985, THE SAME
SHALL BE SPECIFICALLY CONFIRMED BY THE MANUFACTURER IF SUPPLY
IS TO BE MADE BY HIM DIRECTLY. IN CASE THE GOODS TO BE SUPPLIED
BY AN AUTHORIZED DEALER ARE NOTEXCISABLE, HE SHALL SUBMIT A
CERTIFICATE TO THAT EFFECT FROM THEIR MANUFACTURER.
7) Sales Tax/ APVAT/TOT: _______________
(CST @2% is applicable against form–C. Note: If the rates quoted are on CST basis,
applicable rate of tax as per Entry of Goods into local area Act, 2001 will be loaded
additionally, wherever applicable)
8) Service tax:______________________
9) Works Contract Tax:_______________.
10) Any other taxes: _________________.
Note: The firm shall clearly specify the above taxes, whether extra / Inclusive / Not Applicable /
Nil. Otherwise, the same may be loaded as extra for comparison purpose only, if any firm has
quoted as extra.
11) Guarantee: _________________
(SCCL Standard Guarantee terms are 12 months from the date of commissioning or 18 months
from the date of supply whichever is earlier. Defective material shall be replaced /repaired at free
of cost. In such case freight etc. will be to firm’s account only.)
12) Price Variation Clause: Prices shall be FIRM till complete execution of order. However if any
firm has not accepted FIRM price due to various reasons and not mentioned the price variation
limit in the offer, 15% of the value of the basic price quoted will be loaded and payment on
account of price variation will be limited to the same.
13) Risk Purchase Clause: _____________
(In case the supplier fails to deliver the material within the delivery schedule prescribed in the
order and SCCL is forced to purchase such material from any other manufacturer / supplier at a
higher price, the supplier should pay the difference amount to SCCL.)
14) Price Fall Clause:_________________
(Seller should pass on the benefit to the buyer, in case the seller sells similar material to public or
private concern within a period of 06(six) months from the date of receipt of order at price less
than the price offered to buyer (SCCL). The Singareni Collieries Company Limited, reserves the
right to apply those prices for this order also.)
15) Late delivery Penalty: ________________
(SCCL Standard Late delivery penalty terms are @1% per week and up to a maximum of 10%
value of the undelivered portion will be levied, if the material is not supplied as per the delivery
schedule of the order subject to force majeure conditions.)
16) Performance Bank Guarantee: ____________
(SCCL standard Performance Bank Guarantee Terms are to submit 10% of the order value from
any Nationalized Bank towards satisfactory performance of the material supplied over and above 3
months after warrantee period.)
17) Payment Terms: _______________
(SCCL standard terms of payment are 100% payment through cheque within 30 days, from the
date of either receipt of material at our stores or collection of material from Transporter’s Godown
subject to acceptability. If the quality of material is found defective and not as per the
specifications no payment will be made. If payment terms are other than SCCL Payment terms,
1% of the landed cost will be loaded to the firm’s offer for comparison purpose.)
18) Delivery Schedule : ______________
19) Validity: _________
Quotation should be kept valid for a minimum period of 120 days from the date of opening the
tender.
OTHER STANDARD TERMS:
20) Tenders should be posted in a sealed envelop clearly super scribing with subject of Enquiry,
enquiry number and date and the due date of closing and opening of the tender, Without which
the tender will not be considered. The firm has to submit price bid and technical bid separately.
21) Quotation should be free from corrections and erasers. Prices should be quoted in figures and
in words. Wherever not quoted, kindly state “Regretted”. Quotation without signature of Tenderer
will be rejected.
22) The quantities indicated in the enquiry are tentative and may increase or decrease at the time
of placement of order.
23) Tenderers have to submit Current price list / latest order copies of enquired items
supplied to any Govt. Organizations / SCCL / CIL along with their offer to enable us to take early
action.
24) Tenderers quoting for imported material should state clearly whether the material they are
offering will be imported against their own quota license. A Photostat copy of present valid DGS&D
Rate Contract with latest amendments, if any should be sent along with quotation.
25) If the due date of opening of the tender is postponed for any reasons, if any tenderer has
submitted revised / subsequent quotation with different / revised rates, terms and conditions, the
revised / latest quotation of that tenderer will only be considered.
26) Offers should be submitted in ink, Typewriting. The quoted amounts should be mentioned in
words also and should be free from corrections, erasing.
27) Quotations received after stipulated time and date will not be considered for whatsoever
reasons therefore.
28) The SCCL is not responsible for postal delays, if any.
29) Material should be booked to the consignee and not to self.
30) Current price list and illustrated catalogue of items offered wherever applicable should
accompany the quotation.
31) All the supplies must be marked with firm name and date of supply for identification of
supplies.
32) The Company does not bind itself to accept the lowest tender or assign any reasons for non-
acceptance. No correspondence will be entertained in this regard with suppliers. The Company
also does not bind itself to place order for the entire quantity enquired for and reserves the right
to distribute the orders for any or all the items on more than one firm. Enquiry / order in part or in
full can be cancelled at any time without assigning any reasons.
33) Bank Charges: to suppliers account only.
34) Name and Designation of the person, who is signing on the quotation, should be mentioned in
the offer.
35) If the Company finds that the material supplied are not of the correct quality or not
according to the specifications required by the Company or otherwise not satisfactory owing to any
reasons of which the company shall be sole judge. The Company shall be entitled to refuse or
accept of the said material, cancel the contract and buy its requirement in the open market and
sue on the supplier for non-fulfillment of the contract including claim for liquidated damages.
36) In all cases of disputes, the decision of Company shall be final, failing this, the matter will be
referred to Arbitration in accordance with the Indian Arbitration Act. Any dispute or difference or
any matter arising out of contract or Purchase Order or incidental there to under this enquiry shall
be subject to jurisdiction of Competent Court in Andhra Pradesh alone and not at other places.
37) If any firm has not mentioned regarding Fall Clause, Risk purchase clause, L.D. Penalty clause,
guarantee clause, PVC Clause, Validity and payment terms etc., it will be construed that the firm
has accepted to SCCL terms and conditions and the same will be incorporated while placing the
order.
38) Information on the following may be furnished with the tender:
a) Whether the firm is a Limited Company / Public or Private /Partnership firm with names of the
partners thereof.
b) Bankers names and address.
c) Income tax permanent Account Number.
d) Sales Tax registration Number/VAT No./TIN No/TOT No.
e) Service Tax Registration Number.
39) SCCL reserves the right to inspect the manufacturing unit of any of the enquired/offered items
to ascertain its capacity and capability.
Filled all the blanks and agreed to all the above terms and
conditions.
If any blank is unfilled, the same can be taken the advantage of SCCL.
Signature of tenderer with Seal
