CONSULTANCY SERVICES OF AUTHORITY’s

ENGINEER

NATIONAL HIGHWAYS AUTHORITY OF INDIA

(Ministry of Road Transport & Highways)
Government of India

Consultancy Services of Authority’s Engineer for Construction of 6-lane

Greenfield corridor from Ramnagar to Kacchi Dargah NH-119D (from Km
109+700 to Km 122+300), including widening of the existing NH-31 (from Km
196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state
of Bihar on EPC Mode.
REQUEST FOR PROPOSAL (RFP)

July 2024

National Highways Authority of India

G-5 & 6, Sector-10, Dwarka,
New Delhi
110 075
CONTENT
S. No. Particulars Page Nos.
1 SECTION 1: Information to Consultants
2 SECTION 2: Letter of Invitation
3 SECTION 3: Format for Submission of Firms Credentials.
4 SECTION 4: Format for Submission of Technical Proposal.
5 SECTION 5: Format for submission of Financial proposal.
6 SECTION 6: Terms of Reference.
7 SECTION 7: Draft Form of Contract.
 REQUEST FOR PROPOSAL (RFP)

SECTION 1: INFORMATION TO CONSULTANTS

Sub: Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.

1. The National Highways Authority of India (the ‘Employer’) invites proposals from eligible Consultants for engaging
an Authority’s Engineer (AE) on the basis of International Competitive Bidding for the following contract package
in the State of Bihar.

TABLE1: DETAILS OF PROJECT

State NH No Consultancy Project Stretch Project Length Assignment period

Package (Km) / (months)
Estimated
Project
Cost(Cr.)
Bihar NH- Consultancy Services of Authority’s Engineer for 14.5 km Construction period 24
119D Construction of 6-lane Greenfield corridor from Ramnagar months+
NHAI/HQ/AE/RamnagarKacchiDargah/2024

to Kacchi Dargah NH-119D (from Km 109+700 to Km Maintenance Period 60

Rs.465.46
122+300), including widening of the existing NH-31 (from Crore Months
Km 196+700 to Km 198+600), as part of the Amas-
Darbhanga highway in the state of Bihar on EPC Mode

2. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such before submitting the proposal
the Consultant shall mandatorily register and enlist themselves (the firm and all key personnel), on the MoRTH
portal “INFRACON” and furnish registration details along with its RFP. A copy of Infracon Operation Procedure
is also enclosed for bidder’s reference.

3. All the bidders registered on Infracon shall form a Team on Infracon and which would be assigned unique
Infracon Team ID. Bidders while submitting the proposal shall quote the Infracon Team ID.

3.1 Any bidder from a country which shares a land border with India will be eligible to bid in any procurement
whether of goods, services (including consultancy services and non-consultancy services) or works (including
turnkey projects) only if the bidder is registered with the Competent Authority as per Stipulated provision In
Ministry of Finance Department of Expenditure (Public Procurement Division) office Memorandum No F. No.
6/18/2019-PPD dated 23.07.2020.
4. Bid must be submitted online at e-tender portal of National Highways Authority of India https://etenders.gov.in
on or before 11:00 hours on 17.09.2024.

5. Selection of AE shall be as per selection procedures given in the Model Agreement for Engineering Procurement
and Construction. The selected AE shall be intimated to the Contractor.

6. The proposal shall be submitted in English Language and all correspondence would be in the same language.

7. National Highways Authority of India intends to appoint a Consultant to act as Authority’s Engineer for
implementation of the EPC project. As per the Terms and Conditions of the EPC Agreement (s), the Authority’s
Engineer shall perform all the duties as per TOR given in this RFP along with any amendment thereof. The
selection of Independent Engineer shall follow the laid down procedures given in the Contract Agreement signed
between Employer and Contractor.

8. The interested consultancy firms may download the RFP document from the official website of the Employer
w.e.f. 18.09.2024 up to 11:00 hrs. The Consultant who download the RFP document from the website will be
required to pay the non-refundable fee of Rs. 5,000/- towards cost of RFP at the time of the submission of the
Bid proposal transmitted through SFMS Gateway to NHAI, details of which is as under:

S. No. Particulars Details

1. Name of Beneficiary National Highways Authority of India
2. Name of Bank Canara Bank
3. Account No. 8598201005819
4. IFSC Code CNRB0008598

Consultancy firms are required to submit payment receipt as poof of payment to the about said Bank Account
along with Technical Proposal. The RFP will be invited through e-tendering portal. Refer Procedure under e-
tendering for submission of RFP through e-tendering.

9. Unqualified bidders would be informed regarding their non-qualification, without any explanation.

10. The proposal should be submitted by consultancy firms in two parts. The two parts of the proposal are Part1:
Technical Proposal and Part2: Financial Proposal. For a given EPC Project, Stage -1 of the Evaluation shall
consider the evaluation of the Technical Proposal (i.e. Part 1). The firms scoring the qualifying marks (minimum
75%) as mentioned in RFP shall only be considered for further evaluation. Under stage 2, the financial proposal
of such firms as selected above shall be opened and evaluated. Proposals will finally be ranked according to their
combined technical and financial scores as specified in clause 5 of section 2.

10.1 A Bidder is required to submit, along with its technical BID, a self-certification that the item offered meets the
local content requirement for ‘Class -I local bidder' / 'Class-Il local bidder', as the case may be. The self-
certification shall also have details of the location(s) at which the local value addition is made. In case, bidder
has not submitted the aforesaid certification the bidder will be treated as ‘Non- Local Supplier'. The Class-l local
bidder’, Class-II local bidder and Non-Local Supplier are defined as under:

(i) 'Class-I local bidder' means a bidder, whose goods, services or works offered for procurement, meets the
minimum local content as prescribed for 'Class-I local bidder' under this RFP. The ‘local content' requirement
to categorize a bidder as 'Class-I local bidder' is minimum 50%.
(ii) 'Class-II local bidder' means a bidder, whose goods, services or works offered for procurement, meets the
minimum local content as prescribed for 'Class-II local bidder' under this RFP. The ‘local content' requirement
to categorize a bidder as 'Class-II local bidder' is minimum 20%.

(iii) 'Non-local bidder' means a bidder, whose goods, Services or works offered For procurement, has local content
less than that prescribed for 'Class-II local' under this RFP.

(iv) 'Local content' means the Amount of value added in India which shall be the total value of item procured
(excluding net domestic indirect taxes) minus the value of imported content in the item (including all customs
duties) as a proportion of the total value, in percent.

In case estimated project cost is above Rs. 10 crores, the 'Class-I local bidder' / 'Class-II local bidder' shall
provide a certificate from the statutory auditor or cost auditor of the company (in case of companies) or from
a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies)
giving the percentage of local content.

11. The total time period for the assignment as Authority’s Engineer will be for Construction Period of 24 months +
Maintenance Period of 60 Months.

12. Consultants may apply either as a sole firm or forming Joint Venture with other consultants. In case of Joint
Venture, the maximum number of Joint Venture partners is limited to 2 (i.e. one lead + 1 JV partners).
Formulation of more than one JV/association with different partners for the same work is not allowed and all
such proposal involving the firms shall be treated as non-responsive. If the Consultant submits bids as sole
applicant and also in JV/Association with another consultant, both bids shall be summarily rejected. No
Consultant shall submit more than one bid.

12.1 Any bidder from a country which shares a land border with India will be eligible to bid in any procurement
whether of goods, services (including consultancy services and non-consultancy services) or works (including
turnkey projects) only if the bidder is registered with the Competent Authority as per Stipulated provision In
Ministry of Finance Department of Expenditure (Public Procurement Division) office Memorandum No F. No.
6/18/2019-PPD dated 23.07.2020.

13. (A) The Applicant whether a sole applicant or lead member with joint venture may include any number of
Associate to provide technology in assignment (refer para 10 (iii) of data sheet). The Associate firm can provide
equipment-based road inspection services for any of the 4 equipment viz., (i) Network Survey Vehicle including
all modules required as per technical specifications, (ii) Falling Weight Deflectometer, (iii) Mobile Bridge
Inspection Unit and (iv) Retro Reflectometer. However, the Associate(s) cannot be common for 2 or more
bidders. If any Associate is common with 2 or more bidders, all those bids shall be declared non-responsive.
Hence, the bidder may ensure on his own that the associate proposed by him is not proposed by any other bidder
participating in the same assignment and the bidder is solely responsible in this regard.

(B) In addition, the applicant whether a sole applicant or lead member with joint venture may also include an
Associate for providing key personnel. In such case, the applicant should submit an MOU with associate
regarding role and responsibility of Associate Company. However, the maximum No. of key personnel from
Associate firm during RFP proposal and implementation of contract should be limited to two (2).

(C) The bidder cannot revise their share among Lead/JV partner/Associate partner, which was declared at the
time of bidding/award of respective consultancy assignments. Further, maximum limit of share of associates
 shall be limited to their actual assignments w.r.t provision of standard RFP subject to a maximum of 25% of
contract amount.

14. The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to have acknowledged that
without prejudice to the National Highways Authority of India any other right or remedy hereunder or in law or
otherwise, the Applicant shall be debarred from participating in the future projects of the National Highways
Authority of India in the following situations

(a) If an Applicant withdraws its Proposal during the period of its validity as specified in this RFP and as
extended by the Applicant from time to time.
(b) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement.

15. Consulting firms meeting the following criteria are only eligible for applying for this assignment. Firms not
meeting these criteria, need not apply.

A). Eligibility criteria for sole applicant firm.

S. No. Experience of the firm in last 7 years Annual

Preparation of DPR Project Supervision/IC Turnover***
(NH/SH/Equivalent) (NH/SH/Equivalent)
1 (a). The firm should have minimum The firm should have minimum experience of Annual turnover
experience of preparation of Project Supervision/Independent (updated average of
detailed Project Report/ Engineer/Consultant of 2/4/6**- last 3 years) of the
Feasibility Study cum laning/Bridge project of aggregate length firm from consultancy
Preliminary Design Report of equal to 3 times or more i.e 43.5 km of similar business should be
2/4/6**-laning/Bridge project category** for which RFP is invited. equal to or more than
of aggregate length equal to 2 2% i.e 9.30 cr. of
times or more i.e. 29 km of Estimated Project
similar category for which RFP Cost.
is invited.
1 (b) Firm should also have experience of Project
Supervision/ Independent Engineer/
Authority’ Engineer of at least one project of
similar category of two/four/six**
laning/bridge work of length equal to 40%
of project length i.e. 5.8 km .

** Similar project means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-lane projects
experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 4/6 lane shall be
considered interchangeably for 4/6 laning projects. For 4/6 laning projects, experience of 2 lane will be
considered with a multiplication factor of 0.4, but only for those 2 lane projects whose cost of consultancy
services was more than Rs. 3.0 crores. For standalone bridge projects, experience in bridge work (either
standalone project or as a part of road project) only be considered.

B) Eligibility Criteria for partners in case of JV (not more than 1 JV partners shall be allowed) shall be as
under:

The lead partner must fulfil at least 50% of requirements at 1(a) of table in para (A) above and other JV partner
should fulfil at least 30% of eligibility criteria as indicated at 1(a) of table in para (A) above. Also the lead
 partner and JV partner jointly should meet the eligibility criteria as mentioned at 1(a) of table in para (A) above.
Lead partner should meet the criteria 1 (b) of table in para (A) above.

Note: The weightage given for experience of a firm would depend on the role of the firm in the respective
assignments. The firm’s experience would get full credit if it was the sole firm in the respective assignment. If
the applicant firm has completed projects as JV with some other firms, weightage shall be given as per the JV
share***. However if the applicant firm has executed the project as associate with some other firms, 25%
weightage shall be given to the applicant firm for the projects completed under such association.

*** For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be
submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60%
for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be
accepted. In case of non-availability of such documents no weightage of turnover/experience will be considered.

C) Requirements with respect to Technical Capacity Provisions for maximum works to be permitted with
one consultant:
(i) The maximum number of works to be permitted with one consultant is restricted as per the following ceilings.
Sr Col. (2) Col. (3) Col. (4) Col. (5) Col. (6)
No
1 Average Annual Turnover of Firm Up to Rs. 10 More than Rs. 10 to More than Rs.30 to More than
in last 3 Financial Years (from Crores 30 Crores 60 Crores Rs.60
consultancy works) Crores
No. of Key Professionals on
2. fulltime rolls (minimum for one 10 25 40 60
last year)
Max no. of projects/DPR
Assignments to be allotted to one
3. particular consultant including 6 12 25 40
ongoing projects at a time in
NHAI.
Maximum no. of DPR
4
Assignments out of those given 6 12 25 40
(i)
at Sr. No. 3 above
Maximum no. of IE/AE/SC
4
Assignments (cap of 75%) out of 4 9 18 30
(ii)
those given at Sr. No. 3 above

Note:

(1) Conditions in both Sr. No. 1 & Sr. No. 2 are to be fulfilled to claim maximum no. of projects given in Sr. No. 3 &
4.

(2) In case of JV bidding for the current assignment, the technical capacity of JV will be determined with respect to
the weighted average of turnover, key professionals & ongoing assignments on the basis of share of
consultancy fee in the ongoing assignments and proposed share in the current bid. Refer the illustration at
Annex-B.

(3) In case any partner of the joint venture has its individual remaining bid capacity less than 0.5 thus making him
ineligible for the current bid but, on formation of joint venture, the remaining bid capacity becomes more than
0.5, then during the technical evaluation of the bids, the bids of such JVs will be declared as non-responsive
and they will not allowed to participate in the current assignment.
(ii) The consulting firms should be encouraged to carry out a max of DPR and Supervision Assignments like IE/AE.
Out of maximum number of projects given at Sr. No. 3 above, the celling for IE/AE assignments is 75%. For
example, the Consulting Firm at Col. No. 3 can get total 4 number of IE/ AE assignments only from NHAI whereas
they can get 6 DPR assignments. The Financial Proposal of the Consulting Firm crossing the upper ceiling of
assignments as at Sr. No. 3 and 4 above shall not be opened.

(iii) The following assignments would not be counted for the purposes of maximum number of projects given at Sr.
No. 3 to 4 of above Table.

(a) IE/AE assignments where original assignment period + one year is lapsed or provisional completion of civil
work is Issued, whichever is earlier;

(b) DPR assignments where either (i) the bids for civil works have been received; or (ii) original assignment period
+ one year has lapsed;

(c) Assignments having less than 6 months contract period.

(d) The operation and maintenance contract (O&M)

(iv) The above guidelines will not be applicable in case of Special Projects such as standalone projects of tunnel,
bridge, emergency landing facility, flyovers and ROB/RUB/Underpass only.

(v) For the purpose of calculation of maximum no. of projects, the works awarded on the date of opening of Financial
Bid and in progress will be taken into consideration as utilized capacity. Projects of NHAI (awarded /in progress)
only shall be considered for maximum no. of projects in Sr. No. 3 & 4 purpose. The Consultant shall provide these
details and they shall be solely responsible for accuracy of such details provided.

(vi) The Consulting Firms shall submit Form-26 AS In order to certify their permanent key personnel (as given in Sr.
No. 2 of above table) along with the proposed candidates.

(vii) The bidders shall submit the requisite details in the prescribed formats of technical proposal along with the RFP
documents for evaluation of bids accordingly. The modified format for determination of Technical Capacity
(Form B-11) is enclosed at Appendix B.

16. In case the financial figures and values of services provided are in foreign currency current market exchange
rate (State Bank of India BC Selling rate as on last date of submission of the bid) will be applied for the purpose
of conversion of amount in foreign currency into Indian Rupees.

17. The Bidder including individual or any of its Joint Venture Member should, in the last 2 years, have neither failed
to perform for the consultancy services pertaining to Expressways, National Highways, ISC (Inter State
Connectivity) & EI (Economic Importance) works, as evidenced by imposition of a penalty by an arbitral or
judicial authority or a judicial pronouncement or arbitration award against the Bidder including individual or
any of its Joint Venture Member, as the case may be, nor has been expelled or terminated by Ministry of Road
Transport & Highways or its implementing agencies for breach by such Bidder including individual or any of its
Joint Venture Member. Consultants (sole firm or lead firm and any of the JV partners) who do not fulfil the
aforesaid condition as on last date of submission of proposal, need not apply as their RFP proposal will not be
entertained.
18. Employer will not be responsible for any delay, loss or non-receipt of RFP document sent by post/courier.
Further, Employer shall not be responsible for any delay in receiving the proposal and reserves the right to
accept/reject any or all applications without assigning any reason thereof.

19. The two parts of the Proposal (Technical proposal and Financial proposal) must be submitted on-line only with
all pages numbered serially, along with an index of submission as per procedure under e-tendering. Physical
submission of the proposal shall not be accepted. In the event, any of the instructions mentioned herein have
not been adhered to, the Employer may reject the Proposal.

20. Employer will be at liberty to keep the credentials submitted by the Consultants at bidding stage, in public
domain and the same may be uploaded by Employer on Employer’s web-site. Consultants should have no
objection if Employer uploads the information pertaining to their credentials as well as of their key personnel.

21. The individual key personnel proposed in the bid by the consultants or any replacement thereof should
undertake that they shall have no objection in uploading/hoisting of their credentials by Employer in public
domain.

22. RFP submission must be received not later than 11:00 hrs on 17.09.2024 in the manner specified in the RFP
document at the address given below.

Address of Employer:
Bhaskar Mishra
GM (Tech)
Bihar Division
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka- New Delhi-110075
E-mail: [email protected]
Tele: - 011-25074100 (Extn: 1476)
 SECTION 2: LETTER OF INVITATION TO CONSULTANTS

1 INTRODUCTION

1.1 Bids are invited from consulting firms either as a sole firm/joint venture with other Consultant willing to act
as AE to submit a proposal for providing consulting services required for the assignment named in the attached
Letter of Invitation.

1.2 A brief description of the assignment and its objectives are given in the Terms of Reference (TOR).

1.3 The assignment shall be implemented in Construction Period (24 Months) and Maintenance Period (60
Months).

1.4 This RFP is neither an agreement nor an offer by the Authority to the prospective Applicants or any other
person. The purpose of this RFP is to provide interested parties with information that may be useful to them
in the formulation of their Proposals pursuant to this RFP. This RFP includes statements and assumptions,
which reflect various assessments arrived at by the Authority in relation to the Consultancy. Such assessments
and statements do not purport to contain all the information that each Applicant may require. The information
contained in this RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore,
conduct its own investigations about the assignment and the local conditions before submitting the proposal
by paying a visit to the Client and the project site, sending written queries to the client, before the date and
time specified in the Data Sheet.

1.5 Please note that (i) the costs of preparing the proposal and negotiating for the contract, including a visit to site,
are not reimbursable as a direct cost of assignment and (ii) Employer is not bound to accept any of the
proposals received by it and reserves the right to annul the selection process at any time prior to contract
award, without thereby incurring any liability to the Consultants.

1.6 Consultant have an obligation to disclose any situation of actual or potential conflict that impacts their capacity
to serve the best interest of their Client, or than may reasonably be perceived as having this effect. Failure to
disclose said situations may lead to the disqualification of the Consultant or the termination of its Contract
and/or any other action as deemed fit by the Authority at any stage.

1.7 It is the National Highways Authority of India policy that the consultants observe the highest standard of ethics
during the selection and execution of such contracts. In pursuance of this policy, the National Highways
Authority of India:

(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:

(i) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of
anything of value to influence the action of a public official in the selection process or in
contract execution;
(ii) “Fraudulent practice” means a misrepresentation or omission of facts in order to influence a
selection process or the execution of a contract;
(iii) “Collusive practices” means a scheme or arrangement between two or more consultants with
or without the knowledge of the Client, designed to establish prices at artificial, non-
competitive levels;
(iv) “Coercive practices” means harming or threatening to harm, directly or indirectly, persons or
 their property to influence their participation in a procurement process, or affect the
execution of a contract.

(b) will reject a proposal for award if it determines that the Consultant recommended for award has, directly
or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the
contract in question;

(c) will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract
if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for,
or in executing, a contract; and

(d) will have the right to require that a provision be included requiring consultants to permit the Employer
to inspect their accounts and records relating to the performance of the contract and to have
them audited by authorized representatives of Employer.

1.8 Consultants, their JV partner, their Sub-Consultants, and their associates shall not be under a declaration of
ineligibility for corrupt and fraudulent practices. Furthermore, the Consultants shall be aware of the provisions
on fraud and corruption stated in the specific clauses in the General Conditions of Contract.

1.9 Consultants shall furnish information on commissions and gratuities, if any, paid or to be paid to agents relating
to this proposal and during execution of the assignment if the Consultant is awarded the Contract, in the
Financial Proposal.

1.10 The Data Sheet indicates how long Consultants’ Proposals must remain valid after the submission date. During
this period, Consultants shall maintain the availability of Professional staff nominated in the Proposal. The Client
will make its best effort to complete the process within this period. Should the need arise, however, the Client
may request Consultants to extend the validity period of their proposals. Consultants who agree to such
extension shall confirm that they maintain the availability of the Professional staff nominated in the Proposal,
or in their confirmation of extension of validity of the Proposal, consultants could seek replacement up to a
maximum of 50% key personnel. If any Consultant seeks any replacement(s), while extending the bid validity,
then the same shall be evaluated for ascertaining suitability of replacement as per the provisions of the RFP and
remuneration shall not be reduced for any such replacement(s). However, the technical evaluation shall take
into account of the originally submitted CV(s) only irrespective of replacement sought.

2. CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS

2.1 The Consultants may request a clarification of any of the RFP documents up to the number of days indicated in
the Data Sheet before the Proposal submission date. Any request for clarification must be sent in writing by
paper mail, facsimile, or electronic mail to the Client’s address indicated in the Data Sheet. The Client will
respond by cable, facsimile, or electronic mail to such requests and will send copies of the response (including
an explanation of the query but without identifying the source of inquiry) to all consultants who have purchased
the RFP document. Clarification/amendment will also be hosted on National Highways Authority of India e-
portal.

2.2 At any time before the submission of Proposals, the Client may for any reason, whether at its own initiative or
in response to a clarification requested by a Consulting firm, modify the RFP documents by amendment. Any
amendment shall be issued in writing through addendum. Addendum may be sent by mail, cable, telex, facsimile
or electronic mail to consultants or/and will be hosted on Employer’s website which will be binding on them.
 The Client may at its discretion extend the deadline for the submission of Proposals.

3. PREPARATION OF PROPOSAL

3.1 You are requested to submit your proposal in Two Parts strictly using the formats enclosed herewith (refer
section 3, 4 and 5) in 2 separate envelopes/ packages and put together in one single outer envelope/package.
The two parts shall be:

Part 1: Technical Proposal and

Part 2: Financial Proposal.

The proposal shall be written in the English language as specified in the Data Sheet. All pages of the Proposal
shall be signed by an authorized representative. The representative’s authorization shall be confirmed by
written Power of Attorney duly notarized to be submitted with the proposal. In case of JV or inclusion of
Associate company, a MoU indicating the specific Projects, input and role of each Partner etc. shall be submitted
with the proposal.

Part 1: Technical Proposal

3.2 You are expected to examine all terms and conditions included in the documents.

Failure to act or to provide all requested information will be at your own risk and may result in rejection of your
proposal.

3.3 During preparation of the Technical proposal you may give particular attention to the following:

i. The man-months for the assignment shall be that stated in the Terms of Reference. The same shall be
considered for the purpose of evaluation as well as award. In case the man months of TOR are amended
in view of Client’s own initiative or in response to clarification sought by any Consulting firm, the man
months so amended and published shall be considered for the purpose of evaluation as well as award.

ii. The Consultants should prefer to field as many of their permanent staff as possible. The permanent staff
would be considered those already employed with the firm prior to one year from the month during
which this Tender Notice is issued. Applicant shall submit the details of the period of employment of the
proposed personnel with the firm.

iii. A good working knowledge of the language specified in the data sheet is essential for key professional
staff on this assignment. Reports must be in the language (s) specified in the data sheet

3.4 Your Technical Proposal must provide the following information, using but not limited to the formats attached
in the Section 3 & 4.

i. A brief description of the firm’s organisation and an outline of recent experience of the Consultants and,
in the case of Joint Venture, for each partner, on assignments of a similar nature. The information which
you shall provide on each assignment should indicate, inter-alia, the profiles of the staff provided,
duration, contract amount and firm’s involvement. The details of assignments on hand shall also be
furnished by the Consultant and their JV partner, separately.
ii. Any comments or suggestions on the ToR and a description of the methodology (work plan) which
the firm proposes to execute the services, illustrated with bar charts of activities.
iii. Site Appreciation: limited to four A4 size pages in 1. 5 space and 12 font including photographs, if any;
iv. Proposed methodology for the execution of the services illustrated with bar charts of activities, including
any change proposed in the methodology of services indicated in the TOR, and procedure for quality
assurance: Maximum 4 pages;
v. The proposed methodology should be accompanied by the consultants initial view, key challenges they
foresee and potential solutions. It should also include details on adoption of superior technology along
with proof: limited to six A4 size pages in 1.5 space and 12 font including photographs;
vi. The proposal shall indicate as to whether the firm is having the facilities for carrying out the following
field activities or these are proposed to be outsourced to specialized agencies.
• Surface defects detection and roughness measurement using Network Survey Vehicle
• Pavement strength measurement using FWD
• Bridge inspection using Mobile Bridge Inspection Unit

• Road signs inspection using Retro Reflectometer

vii. Proposed Quality Audit Methodology including Quality Assurance Plan
viii. In case the Consultant envisages outsourcing any or all of the above services to the expert agencies, the
details of the same indicating the arrangement made with the agencies need to be furnished. These
agencies would however, be subject to approval of the client to ensure quality input by such agencies
before award of the work. For out-sourced services, proposed firms/consultants should have such
experience on similar projects.
ix. The composition of the proposed staff team, the tasks which shall be assigned to each and their timing;
x. Requirement for submission of CVs.
a. The CVs of following [Six] key personnel in the format as per Appendix-B-6 is to be furnished on
INFRACON portal.
Bidder shall comply with NHAI Policy Circular no. 10.2.23/2020 dated 20.07.2020.
Team leader cum Senior Highway Engineer , Bridge/Structural Engineer, Senior Pavement Specialist,
Senior Quality cum Material Expert and Road Safety Expert in case of Normal Highway Project.
It may please be ensured that the format is strictly followed and the information furnished therein is
true and correct. The CV must indicate the work in hand and the duration till which the person will
be required to be engaged in that assignment. The Firm shall ensure that details furnished in the CV
by the personnel are correct. If any information is found incorrect, at any stage, action including
termination and debarment from future National Highways Authority of India projects for a minimum
period of 2 years may be taken by National Highways Authority of India on the personnel and the
Firm.
b. Key information should include years with the firm and degree of responsibility held in various
assignments. In CV format, at summary, the individual shall declare his qualification & total experience
(in years) against the requirements specified in TOR for the position (Ref. Enclosure-B of TOR). If any
information is found incorrect, at any stage, action including termination and debarment from future
National Highways Authority of India projects up to 2 years may be taken by National Highways
Authority of India on the personnel and the firm.
c. CVs of Key Personnel having intermittent inputs will be considered only if the assignments on hand as
on 7 days before due date of proposal including those for which LOA has been received from the Client
 or for which Consultant has been declared as H1 are such that the key personnel is able to
proportionately devote the given man months for this project.
d. All the CVs which are to be evaluated should be complete in all respects including signing and
certification by the individual and the firm.
e. Minimum 75% marks required. CV of Six Key Personnel will be evaluated. CV of proposed Team Leader
should score at least 75% marks. If not, the proposal shall not be considered further.
f. If a CV score less than 75% marks, whatever marks it score will be carried forward for maximum 3
nos. key personnel for determining the total score of the firm. However, if the Key Personnel does not
fulfill the minimum academic qualification (as mentioned at Enclosure-B of TOR of RFP), the overall
score of his CV will be evaluated as zero. If the Key Personnel does not fulfill the minimum qualification
related to experience (as mentioned at Enclosure-B of TOR of RFP), then zero marks will only be
assigned for that sub criteria, but the marks obtained by the CV of the Key Personnel will be carried
forward for maximum 3 nos. key personnel for determining the total score of the firm. In case, a firm
is H-1, then all such Key Personnel (whose CV scores less than 75% or who does not fulfill the
minimum qualification) will have to be replaced by the firm before signing the contract. The reduction
in remuneration of such replacements shall be 10% for each replacement. In case more than 3 CV
scores less than 75% marks or Team leader cum Senior Highway Engineer scores less than 75% marks,
the proposal shall be considered non-responsive.
g. In case CV of a person is turned out to be fake/incorrect/inflated during the assignment, the
consultancy firms shall have to refund the salary and perks drawn including interest @12% per annum
in respect of the person apart from other consequences. In addition to above, 10% of the salary and
perks to be refunded shall be recovered from the Firm as penalty. In the event the penalty is not paid
by the Consultancy Firm, the same shall be recovered from encashment of performance security of the
firm.
h. It is also clarified that any key personnel, if debarred during the period between receipt of bid and
award of the contract and is required to be replaced as per the provisions of the RFP, then the
replacement shall not be considered as part of replacement by the Authority’s Engineer and hence no
deduction in remuneration shall be affected. However, in this case the original CV will be considered
for evaluation purpose.
xi. Deployment Schedule for each key personnel should be formulated and incorporated in the Technical
Proposal which will be reviewed on quarterly basis.
xii. Estimates of the total time effort (person x months) to be provided for the services, supported by bar
chart diagrams showing the time proposed (person x months) for each professional staff and sub
professional staff.
xiii. In case, consultant Firm’s experience/ document is found to be false at any stage i.e. from bidding to
completion of services, the Consultancy contract shall be terminated and consultant firm shall be
debarred for a period of 2 years.

3.5 The technical proposal must NOT include any financial information.

3.6 Bidders are required to submit the detail of all ongoing assignment as per table below with a declaration that
all key personnel in the existing contracts have been duly deployed on such ongoing projects during the last 3
months:

Name of the project:

Name of the Project Director:

Name of the Project Implementation Unit:

Name of IE/AE/SC (please specify):

Stage of the project: under implementation/O&M of the Completed project (please select one)
Name of Designation Aadhar Number of days Number of days %
Key No. present on the required to be present availability
personnel project during last during last 3 months
3 months as per schedule

Declaration by bidder

All key personnel in the existing contracts have been duly deployed on such ongoing projects during the last 3 months

Signature
(Authorised Signatory)

Part 2: Financial Proposal

3.7 Your Financial Proposal must be strictly using the formats attached in Section 5. No additional items/quantities
other than that specified in the formats should be proposed by the Consultants since the same shall not be
considered for the evaluation/award. Consultants shall be paid billing rates for services as per financial proposal
submitted by them basis. Beginning 13th months from the last date of submission of bid, billing rates shall be
increased to cover all items of the contract i.e. remuneration, vehicle hire, office rent, consumables, furniture
etc. @ 5% every 12 months. However, for evaluation and award of the Bid proposals, the quoted initial rate (as
applicable for first 12 months from last date of submission of bid) shall be multiplied by the total time input for
each position on this contract, i.e. without considering the increase in the billing rates. All payments shall be
made in Indian Rupees and shall be subjected to applicable Indian laws withholding taxes if any.

3.8 The Financial Proposal should clearly identify as a separate amount, the local taxes (including social security),
duties, fees, levies and other charges imposed under the applicable law, on the consultants, the sub-consultants,
and their personnel (other than nationals or permanent residents of the government’s country); unless the Data
Sheet specifies otherwise. This cost, however, will not be considered in evaluation.

3.9 Consultants may express the price of their services in the Indian Rupees only.

3.10 Goods & Service tax as applicable shall be paid to the Consultant while making payment for services rendered.
The consultants shall then deposit the same with the tax authorities and provide a proof of having done so within
next 90 days in line with policy circulars issued by Employer. Employer shall pay only the Goods & service tax.

4. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

4.1 PREPARATION & SUBMISSION OF APPLICATIONS:
A. Detailed RFP may be downloaded from E-tendering portal of Employer and the Application may be submitted
online following the instructions appearing on the screen.
B. The following shall be the form of various documents in the Application:

(I) Technical Proposal {Only Electronic Form (to be uploaded on the E-tendering portal of
Employer)}
(a) Power of Attorney for signing the Application
(b) If applicable, the Power of Attorney for Lead Member of JV;
(c) Copy of Memorandum of Understanding between JV partners, if applicable;
(d) Copy of Memorandum of Understanding with Associate, if applicable.
(e) Firm’s credentials as per format prescribed in SECTION-3 OF RFP. (The details are to be
submitted through INFRACON only)
(f) Technical proposal as per format prescribed in SECTION-4 OF RFP. (The details are to be
submitted through INFRACON only.)
(g) Copy of experience certificates apostle at foreign origin, if any (The details are to be submitted
through INFRACON only).
(h) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the General Financial
Rules (GFRs) as per format given in Appendix B-12 shall be submitted by the Bidder with the
RFP Bid duly signed by Authorised signatory & shall be part of the Contract Agreement.

(II) Financial proposal as per format prescribed in section-5 of RFP

(III) Proof of Online payment towards the cost of Bid document of Rs. 5,000/- (Rupees Five thousand only)
transmitted through SFMS Gateway to NHAI;

(IV) Bidders have to comply with the OM No. 13030/09/2008-vig dated 28th January, 2013 (copy enclosed)
regarding Integrity pact.

(V) Bidders are requested to ensure that documents uploaded in Electronic Form are legible and high quality
scanned documents.

C. The successful bidder shall submit the original documents specified above in point No. 4.1 B (I) (a), (b), (c), (d),
(g) & (h) above together with their respective enclosures to the Authority before signing of the Agreement.

i.) The Applicant shall upload scanned copies of the Technical Proposal and Financial Proposal as specified in
point nos. 4.1 (B) (I) ,(II), (III) & (IV) above on the E-tendering portal of Employer before 11:00 hours
Indian Standard Time on the Application due date i.e. on 17.09.2024. Financial Proposal is to be submitted
On-line only and no hard submission is to be made.

4.2 Modification/Substitution/Withdrawal of bids:

(i) The Bidder may modify, substitute or withdraw its e- bid, prior to the Bid Due Date. No Bid shall be modified,
substituted or withdrawn by the Bidder on or after the Bid Due Date.

(ii) Any alteration/modification in the Bid or additional information supplied subsequent to the Bid Due Date,
unless the same has been expressly sought for by the Employer, shall be disregarded.

(iii) For modification of e-bid, bidder has to detach its old bid from e-tendering portal and upload/resubmit digitally
signed modified bid.
(iv) For withdrawal of bid, bidder has to click on withdrawal icon at e-tendering portal and can withdraw its e-bid.

(v) Before withdrawal of a bid, it may specifically be noted that after withdrawal of a bid for any reason, bidder
cannot re-submit e-bid again.

4.3 OPENING AND EVALUATION OF APPLICATIONS:

(i) Opening of Proposals will be done through online for both Financial Proposal and Technical Proposal.

(ii) For participating in the tender, the authorized signatory holding Power of Attorney shall be the Digital Signatory.
In case the authorized signatory holding Power of Attorney and Digital Signatory are not the same, the bid shall
be considered non-responsive.

The Employer will open the Technical Proposal at 11:30 hours Indian Standard Time on 18.09.2024 in the
presence of the Applicants who choose to attend and evaluate the Applications in accordance with the provisions
set out in the RFP.

(iii) The Financial Proposal will be opened of the short listed applicants who qualify for financial opening as per RFP.
The date of opening of Financial Proposal will be notified later on.

5 PROPOSAL EVALUATION

5.1 A two -stage procedure shall be adopted for evaluating the proposals.

5.2 Deleted

Technical Proposal

5.3 The Evaluation Committee appointed by the Employer shall carry out its evaluation applying the evaluation
criteria and point system specified in the data sheet. Each responsive proposal shall be attributed a technical
score (ST.) Only those Applicants whose Technical proposal score 75 marks or more out of 100 shall qualify for
further consideration. However, if the number of such pre-qualified applications is less than two, the Employer
may, in its sole discretion, pre-qualify the applicant(s) whose technical score is less than 75 marks.

Financial Proposal

5.4 After the evaluation of Technical Proposals is completed and the shortlist of firms is finalised, the Employer may
notify those consultants whose proposals were not considered as per conditions of RFP. The Employer shall
simultaneously notify the shortlisted firms indicating the date and time set for opening of the Financial
Proposals.

5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’ representatives who choose
to attend. The name of the consultant, the technical scores, and the proposed prices shall be read aloud and
recorded when the Financial Proposals are opened. The Client shall prepare minutes of the public opening.

5.6 The Evaluation Committee will determine whether the submitted Financial Proposals are complete (i.e. whether
they have included cost of all items of the corresponding proposals; if not, then the cost towards such missing
items will be considered as NIL, but the Consultant shall, however, be required to carry out such obligations
without any additional compensation.) and without computational error. In case under such circumstances, if
Client feels that the work cannot be carried out within the overall cost as per the submitted financial proposal,
such proposals shall be considered non-responsive.
5.7 The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The financial scores of other
proposals will be computed as follows:

SF= 100 x FM/F (F= amount of financial proposal)

5.8 Proposals will finally be ranked according to their combined technical (ST) and financial (SF) scores as follows:

S= ST x Tw+SF x Fw
Where S is the combined score, and Tw and Fw are weights assigned to Technical Proposal and Financial
Proposal that shall be 0.80 and 0.20 respectively.

5.9 The selected Authority’s Engineer shall be the first Ranked Applicant (H-1, having the highest combined score).
In the event the proposals of two or more consultants have the same scores in the final ranking, the proposal
with the highest technical score should be ranked first.

5.10 Subject to the provisions of Clause 5.8, the Bidder whose BID is adjudged as responsive. The bidder shall be
declared as the selected Authority Engineer shall be the first Ranked applicant (H-1 having the highest combined
Technical and Financial score as per RFP) as procedure defined as under:

(i) Among all the responsive bidder, the most preferred bidder will be termed as H-1. If H-1 is ‘Class-I Local Bidder',
the contract will be awarded to H-1.

(ii) If H-1 is not 'Class-I local bidder', then the most preferred bidder among the 'Class-I local bidder' (having
Highest combined Technical and Financial Score as per RFP among 'Class-I local bidder’), will be invited to
match H-1 price subject to Class-I local bidder's quoted price falling within the margin of purchase preference,
and the contract will be awarded to such preferred 'Class-I local bidder' subject to 'Class-I local bidder'
matching the financial quote of H-1 or his quote whichever is lower.

(iii) In case such preferred eligible 'Class-I local bidder' fails to match the H-1 price, the 'Class-I local bidder' with
next Highest combined score (having next Highest combined Technical and Financial Score as per RFP among
Class-I local bidders), within the margin of purchase preference shall be invited to match the H-1 price and so
on and contract shall be awarded accordingly. In case none of the 'Class-I local bidder' within the margin of
purchase preference matches the H-1 price, the contract shall be awarded to the H-1 bidder.

'Margin of purchase preference' means the maximum extent to which the price quoted by 'Class-I local bidder'
may be above/below the H-1 for the purpose of purchase preference. The margin of purchase preference shall
be 20%.

5.11 Before issue of LOA, the Expert Team constituted by NHAI will take interview of the key personnel proposed
by the Selected Consultant for the consultancy assignment. If any key personnel is found not suitable, such
person will not be allowed to participate for 3 months in NHAI’s projects. The Consulting Firm will be given
one opportunity to replace unsuitable person with a person of equal or better CV and no reduction in
remuneration shall apply to such replacements. If Consultant fails to produce alternate CV within 7 days or
alternate CV/ Person is also not found suitable by the Expert Team, then the Consultancy Firm shall be given
further opportunity to replace the unsuitable person with reduction in remuneration of that position @ 10%
for such replacement till suitable key person is made available and he is found suitable by Expert Team. The
Key Personnel proposed by the Consultancy Firm and found suitable by Expert Team of NHAI through
interaction shall remain eligible for the same position for three (3) years from the date of interaction in case
 they left the project for any justified reason and are subsequently proposed for other projects.

6 AWARD OF CONTRACT

6.1 The Client shall issue letter of award to selected Consultant and ask the Consultant to provide Performance
Security as in Para-7 below. If the selected Consultant fail to provide performance security within the
prescribed time or the Consultant fail to sign the Contract Agreement within prescribed time, the Client
may invite the 2 nd highest ranking bidder Consultant and follow the procedure outlined in Para -6 and 8
of this Letter of Invitation.

7 PERFORMANCE SECURITY

7.1 The successful consulting firm shall have to submit a Bank Guarantee (BG) for an amount of 10% of the Contract
Value within 15 days of issue of LOA. The BG shall be valid for a period of 86 months i.e. upto 2 months beyond
the expiry of the Contract period of 84 months. The BG shall be in the format specified in Appendix H of draft
contract form and furnished from a Nationalised Bank, IDBI or ICICI/ICICI Bank/Foreign Bank/EXIM Bank /
Any Scheduled Commercial Bank approved by RBI having a net worth of not less than 1000 crore as per latest
Annual Report of the Bank. In the case of a Foreign Bank (issued by a Branch in India) the net worth in respect
of Indian operations shall only be taken into account. In case of Foreign Bank, the BG issued by Foreign Bank
should be counter guaranteed by any Nationalised Bank in India. In case of JV, the BG shall be furnished on
behalf of the JV and not individually by the members.

7.2 In the event the Consultant fails to provide the security within 15 days of date of LOA, it may seek extension of
time for a period of 15 (Fifteen) days on payment of damages for such extended period in a sum of calculated at
the rate of 0.1% (Zero Point One Percent) of the contract price for each day until the performance security is
provided. For the avoidance of doubt the agreement shall be deemed to be terminated on expiry of additional
15 days’ time period.

7.3 Notwithstanding anything to the contrary contained in this Agreement, the Parties agree that in the event of
failure of the Consultant to provide the Performance Security in accordance with the provisions of Clause 7.1
within the time specified therein or such extended period as may be provided by the Authority, in accordance
with the provisions of Clause 7.2 and thereupon all rights, privileges, claims and entitlements of the Consultant
under or arising out of this Agreement shall be deemed to have been waived by, and to have ceased with the
concurrence of the Consultant, and LoA shall be deemed to have been withdrawn by mutual agreement of the
Parties. Authority may take action debar such firm for future projects for a period of 1-2 years.

8. Signing of Contract Agreement

After having received the performance security and verified it, the Client shall invite the selected bidder for
signing of Contract Agreement on a date and time convenient to both parties within 15 days of receipt of valid
Performance Security.

9 Penalty Provisions
In case of deficiency in services, the penal action shall be initiated in terms of Clause 3.1.3 of General Condition
of contract.
 DATASHEET

(As Mentioned in Letter of Invitation to Consultants)

Sub clause No. in Letter of Invitation to Consultants

1 Pre-Proposal Conference shall be held at: Employer’s office on 27.08.2024 at 11:00 Hrs.

2 The proposal shall be valid for 120 days after the last date of submission.

3 Clarification may be requested 7 days prior to Pre Proposal Conference. The address for requesting clarification
is:
Address of Employer:
Bhaskar Mishra
GM (Tech)
Bihar Division
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka- New Delhi-110075
E-mail: [email protected]
Tele: - 011-25074100 (Extn: 1476)

4 The Language of documents and correspondence will be English

5 All the personnel shall have working knowledge of English and all the reports etc. shall be written in English.

6 National Highways Authority of India shall reimburse only Goods and service tax. Authority’s Engineer has to
assess all other taxes and should inbuilt them in their financial proposal. These taxes (other than Goods and
service tax) should not be provided separately. Consultants are requested to consult Tax Consultants for details.

7. The Consultants to ensure that their firms and key personnel should register their credentials/modules on
www.infracon.nic.in as stipulated in MoRT&H Circular No. RW-NH-35075/1/2010-S&R® dated 28.10.2015.

8 The Consultants to state cost in INR.

9 The time and date of submission: 11:00 hrs 17.09.2024.

10 The points assigned to Technical Evaluation criteria are:

S.
Description Marks
No.
1 Relevant experience for the assignment 40
2 Experience in use of technology for road inspection 20
3 Qualifications and competence of the key staff for the assignment 40
Total 100

i. Sub criteria for Relevant Experience of the firm for the assignment
Average Annual Turnover (last 3 years) from consultancy business 2
Nos. of Highway Professionals with the firm * The professionals who possess degree in Civil 10
Engineering/Transport Planning/Transport Economics/Traffic Management/Geology/ Environment
Science or Engineering and 8 years’ experience in highway/bridge/tunnel with employment in the firm
 for more than one year. The current Employment Certificate shall be uploaded by Key Personnel on
INFRACON.
Experience as Independent Engineer/Authority Engineer/Construction Supervision in Number of 10
Highway Projects of length equal to 40% of project length of similar category for which RFP invited of 2/
4/6**-laning or more in last 7 years*
Experience in DPR preparation for Number of Highway Projects (of length 40% of project length of 5
similar category for which RFP invited of 2/4/6**-laning or more) in last 7 years *
In hand DPRs for Authority NHAI Projects (presently under progress) 10
Experience in Construction Supervision/DPR/Design Review of Major structures having length of more 3
than 500 meter in last 7 years.

* Consultants should give details of the experience of the firm considering the completed and the on-going
highway assignments, separately for PPP and non-PPP Projects along with experience certificates from clients.
This list of the completed works should also include those assignments which are substantially (90% of Contract
value) completed. No Qualification/Experience etc. shall be considered without proof of experience.

Experience of Authority’s Engineer for having offered consultancy services to a private organization shall not
be considered as relevant experience for current assignment.

** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-lane projects
experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 4/6 lane shall be
considered interchangeably for 4/6 laning projects. For 4/6 laning projects, experience of 2 lane will be
considered with a multiplication factor of 0.4, but only for those 2 lane projects whose cost of consultancy
services was more than Rs. 3.0 crores.

*** In case the project includes any specialized nature of work such as tunnels, specialized structures etc. in
substantial quantum, this requirement/Marks may be included by suitably adjusting marks of other attributes.

In case of JV the turnover and experience details of Lead and JV Employer’s certificate should be submitted
substantiating the experience claimed by the firm.
ii. Sub criteria for Experience in use of technology for road inspection
Sr. Description Maximum Points Sub-Points
No.
1 Experience in Network Survey Vehicle (NSV) or better 7
technology for pavement inspection
1.1 Own Equipment/ Equipment on MOU with Associate or on hiring 4
basis
1.2 Experience 3
(a) 1-2 projects 1
(b) 3-5 projects 2
(c) >5 projects 3
2 Experience in Falling Weight Deflectometer (FWD) or better 4
technology for pavement strength measurement
2.1 Own Equipment/ Equipment on MOU with Associate or on hiring 2
basis
2.2 Experience 2
(a) 1-3 projects 1
(b) > 3 projects 2
3 Experience in Mobile Bridge Inspection Unit or better 5
technology for bridge inspection
3.1 Own Equipment/ Equipment on MOU with Associate or on hiring 2
basis
3.2 Experience 3
(a) 1-2 projects 1
(b) 3-5 projects 2
(c) > 5 projects 3
4 Experience in Retro reflectometer technology 4
4.1 Own Equipment/ Equipment on MOU with Associate or on hiring 2
basis
4.2 Experience 2
(a)1-3 projects 1
(b)> 3 projects 2
Total 20

Note: A. The Authority’s Engineer owning the equipment shall be required to submit proof of ownership.

B. The experience of the associate firms in use of technology shall also be counted in the evaluation. The
experience of firm or associate firm in NSV or equivalent technology, FWD or equivalent technology, MBIU or
equivalent technology and Retro reflectometer or equivalent technology shall be supported by experience
certificate. The experience of a firm/associate firm for a private concessionaire/contractor shall not be
considered.

C. In case, Ownership document of equipment of Consultancy/ Associate Firm is found months to be false, i) The
consultancy/ Associate firm, as the case may be, shall be put on holiday listing (temporary debarment) for a
period upto 12 months.

D. Experience of the firm shall not be recognized on the basis of equipment usage where the work would have
been performed by a third party.
iii. Qualification and competence of following professional staff for the assignment shall be evaluated. The
weightage for various key staff are as under:-

S. No Staff Position Marks.

1 Team Leader Cum Senior Highway Engineer 15
2 Bridge/Structural Engineer 9
3 Senior Pavement Specialist 6
4 Senior Quality cum Material Expert 6
5 Road Safety Expert 4
Total 40

iv. Sub criteria for qualification of Key Personnel (i.e. Professional staff)

General qualifications 25
Adequacy for the project 70
Employment with firm 5
Total 100

The technical proposal should score at least 75 points to be considered responsive for financial evaluation.

v. Detailed evaluation criteria which is to be used for evaluation of technical bids is as indicated below as Appendix-
EC.

vi. The Authority’s Engineer should carryout self-evaluation based on the evaluation criteria at Appendix-EC. While
submitting the self-evaluation along with bid, Authority’s Engineer shall make references to the documents which
has been relied upon in his self-evaluation.

vii. Result of technical evaluation shall be made available on the website giving opportunity to the bidders to respond
within 7 days in case they have any objection.

viii. The single currency for price conversion is INR. For evaluation of bid proposals, the foreign currency conversation
rate of 1US Dollar = Rs. 83.15 and 1 Euro = Rs. 88.39 shall be used.

ix. The weightage given to technical proposal is 80%. The weightage given to financial proposal is 20%.

11. Commencement of Assignment: The firm shall begin carrying out the services within one month of signing of
the Consultancy Agreement.
 Appendix-EC

1. Evaluation Criteria for Assessment of Experience of the Firm.

Marks self-
Max. Reference/Details of projects
S. No. Description assessed by the
Marks Claimed for self-assessment
bidder
1 Average Annual Turnover (last 3 years) from consultancy business 2
< 2% of TPC – 0 marks
2% of TPC – 1.5 marks
Add for additional turnover 0.25 (Zero point two five) marks for
every 1% of TPC above 2% of TPC subject to maximum 0.5 marks.
2 Nos. of Highway Professionals with the firm * 10
2.1 <10 0
2.2 10-20 8
2.3 >20 but ≤30 9
2.4 >30 10
*The professionals who possess degree in Civil Engineering/Transport Planning /Transport Economics/Traffic Management /
Geology/ Environment Science or Engineering and 8 years experience in highway/bridge /tunnel with employment in the firm
for more than one year. The current Employment Certificate shall be uploaded by Key Personnel on INFRACON.
3 Experience as Independent Engineer/ Authority Engineer/ 10
Construction Supervision in Number of Highway Projects of 2/4/6-
laning** of length (40% of project length) or more in last 7 years.
1 project – 8 marks Add 1(one) mark extra for completed
assignment of Authority Engineer/Independent Engineer and add
0.5 (Zero point five) marks extra for completed assignment of
supervision consultancy subject to maximum 2 (Two) marks.

4 Experience in DPR/Feasibility Study cum Preliminary Design 5

Report preparation for Number of Highway Projects of 2/4/6-
laning** of length (40% of project length) or more in last 7 years.
1 project – 4 marks
Add 0.5 (Zero point five) marks extra for each additional project
subject to maximum 1 mark.

5 In hand DPRs of NHAI’s Highway/Bridge/Tunnel Projects 10

(presently under progress)
5.1 <2 0
5.2 2-5 5
5.3 >5 10
 Marks self-
Max. Reference/Details of projects
S. No. Description assessed by the
Marks Claimed for self-assessment
bidder
6 Experience in Construction Supervision/DPR/Design Review of 3
Major structures having length of more than 500 meter in last 7
years.
1 project – 2.0 marks Add 0. 5 (Zero point five) marks extra for each
additional project subject to maximum 1.0 marks

Note-1: In case of JV the turnover and experience details of Lead and JV partners to be added.
Note-2: Employer’s certificate/certificate from Statutory Auditor should be submitted substantiating the
experience/turnover claimed by the firm.
Note-3: **For 4/6 laning projects, experience of 2 lane will be considered with a multiplication factor of 0.4, but only for
those 2 lane projects whose cost of consultancy services was more than Rs. 3.0 crore.
Note-4: In case, final DPR & 3D has been submitted and no further action is taken by the employer, the DPR shall be
considered as completed after 3yr and submission of both final DPR and 3D.
*** In case the project includes any specialized nature of work such as tunnels, specialized structures etc. in
substantial quantum, this requirement/Marks may be included by suitably adjusting marks of other attributes.

2. Evaluation Criteria for assessment of experience in use of technology for road inspection
Evaluation sheet for assessment of experience in use of technology for road inspection
Reference/Details
Marks self-
S. Maximum of projects
Description assessed by
No Points Claimed for self-
the bidder
assessment
Experience in Network Survey Vehicle
1 (NSV) or better technology for 7
pavement inspection
Own Equipment/ Equipment on MOU with
1.1 4
Associate or on hiring basis
1.2 Experience 3
(i) 1-2 projects 1
(ii) 3-5 projects 2
(iii) > 5 projects 3
Experience in Falling Weight
Deflectometer (FWD) or better
2 4
technology for pavement strength
measurement
Own Equipment/ Equipment on MOU
2.1 2
with Associate or on hiring basis
2.2 Experience 2
(i) 1-3 Projects 1
(ii) >3 Projects 2
 Evaluation sheet for assessment of experience in use of technology for road inspection
Reference/Details
Marks self-
S. Maximum of projects
Description assessed by
No Points Claimed for self-
the bidder
assessment
Experience in Mobile Bridge Inspection
3 Unit or better technology for bridge 5
inspection
Own Equipment/ Equipment on MOU
3.1 2
with Associate or on hiring basis
3.2 Experience 3
(i) 1-2 Projects 1
(ii) 3-5 Projects 2
(iii) > 5 Projects 3
Experience in Retro reflectometer
4 4
technology
Own Equipment/ Equipment on MOU
4.1 2
with Associate or on hiring basis
4.2 Execution 2
(i) 1-3 Projects 1
(ii) >3 Projects 2
Total 20
Notes:
(i) The Consultants owning the equipment shall be required to submit proof of ownership.
(ii) The experience of the associate firms in use of technology shall also be counted in the evaluation. The experience
of firm or associate firm in NSV or equivalent technology, FWD or equivalent technology, MBIU or equivalent
technology and Retro reflectometer or equivalent technology shall be supported by experience certificate. The
experience of a firm/ associate firm for a private concessionaire/ contractor (client) shall not be considered.
Any false certification shall attract provisions of Clause 1.8, Section -2 (letter of Invitation) read with Clause
2.9.1(g) of GCC.

3 Evaluation Criteria for assessment of score of Key Staff for adequacy of the Assignment.

3.1 Team Leader cum Senior Highway Engineer

Reference/Details of Marks self-

S. No. Description Max. Points projects Claimed for assessed by the
self-assessment bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post-Graduation in Management/ Construction/ 04
Transportation/Highway Engineering/Structural
Engineering or equivalent specialised stream of civil
engineering
2 Adequacy for the Project 70
 Reference/Details of Marks self-
S. No. Description Max. Points projects Claimed for assessed by the
self-assessment bidder
a) Professional Experience in Highway Projects:
i) Total Professional Experience in handling Highway projects 10
< 12 years -0
12 years -8 marks
Add 1 mark extra for each additional year of experience subject
to maximum 2 (two) marks.

ii) Experience as Team Leader or similar capacity in Highway 15

Development Projects (similar configuration (2/4/6 laning**) and
above)
< 5 years -0
5 years -11 marks
Add 1 marks extra for each additional year of experience subject
to maximum 4 (four) marks.

iii) Experience as Team Leader or similar capacity in Highway 5

Development projects (of length 40% of project length or more
of similar configuration (2/4/6 laning**) and above) on EPC
1 project -4 marks add 1 mark extra for additional projects
subject to maximum1 (one) mark

b) Experience as Team Leader or similar capacity of project 15

Preparation including design of major highway Project (of length
40% of project length or more of similar configuration (2/4/6
laning**) and above).
< 2 projects -0
2 Projects -11 marks
Add 2 marks for each additional project subject to maximum 4
marks.

c) Experience in position of Team Leader/Project Manager or 20

similar capacity in Construction Supervision/IC involving length
40% of project length or more of similar configuration (2/4/6**
laning) and above
< 2 projects – 0
2 Projects – 16 marks
Add 2 marks extra for each additional project subject to
maximum 4 (four) marks
 Reference/Details of Marks self-
S. No. Description Max. Points projects Claimed for assessed by the
self-assessment bidder
d) Experience as Team Leader or similar capacity in Operation and 5
Maintenance of Major Highway (of length 40% of project length
or more of similar configuration (2/4/6 laning**) and above).
1 project – 4 marks
Add 1 mark extra for each additional project subject to maximum
1 (one) mark

3 Employment with the Firm 5

< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to maximum
2 marks

Total : 100

Note:

(1) Similar Capacity includes the following positions

i) On behalf of Consultant: Team Leader/Resident Engineer (Construction Supervision/IE/AE/DPR).
ii) On behalf of Contractor: Project Manager (Construction/Construction Supervision)
iii) In Government Organizations: Superintending Engineer (or equivalent) and above

(2) Only those projects will be considered for evaluation at S. No. 2(b) where the input of the personnel is not < 9
months.

(3) Only those projects will be considered for evaluation at S. No. 2(c), (d) where the input of the personnel is not <
12 months.

(4) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly endorsed by
the respective Government agency. In case of non-availability of endorsement from Govt. Agency, the experience
uploaded on INFRACON Portal will be taken into consideration. However, the key personnel/ bidder will be
solely responsible for any fake information/ CV, which may result in debarment.

3.2 Resident cum Highway Engineer

Reference/Details of Marks self-

S. No. Description Max.
projects Claimed for assessed bythe
Points
self-assessment bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
 Reference/Details of Marks self-
S. No. Description Max.
projects Claimed for assessed by the
Points
self-assessment bidder
ii) Post Graduation in Transportation/Highway 04
Engineering/Structural Engineering/Geotechnical
Engineering
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling Highwayprojects 20
< 12 years -0
12 years - 18 marks
Add 1 mark extra for each additional year of experiencesubject to
maximum 2 (two) marks.
ii) Experience as Resident Engineer/Project Director/Project 20
Manager/Superintending Engineer or equivalent/Executive Engineer or
equivalent on construction works/Authority Engineer/Independent
Engineer Projects (similar configuration (2/4/6 laning*) and above).
< 5 years -0; 5 years -15 marks
Add 1 marks extra for each additional year of experiencesubject to
maximum 5 (five) marks.

iii) Experience in similar capacity in handling major 2/4/6- laning** projects 25

(of length 40% of project length or more ofsimilar configuration (2/4/6
laning**) and above)
< 2 nos. -0
2 nos. -19 marks
Add three marks extra for each additional project subject tomaximum 6
(Six) marks.
iv) Experience in similar capacity of Highway Project of 5
Construction/Construction Supervision/IC on EPC Mode (oflength 40% of
project length or more of similar configuration(2/4/6 laning**) and above)
1 Project- 4 marks
Add 1 (one) mark extra for each additional project subjectto maximum
1 (one) mark
3 Employment with the Firm 5
< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject tomaximum 2 marks

Note:

(1) Similar Capacity includes the following positions

 i) On behalf of Consultant: Resident / Highway Engineer

ii) On behalf of Contractor: Resident Engineer/ Highway Engineer / Project Manager

(Construction/Construction Supervision)
iii) In Government Organizations: Executive Engineer (or equivalent) and above

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government National Highways Authority of India (NHAI). In case of non-
availability of endorsement from Govt. National Highways Authority of India (NHAI), the experience
uploaded on INFRACON Portal will be taken into consideration. However, the key personnel/ bidder
will be solely responsible for any fake information/ CV, which may result in debarment.

3.3 Bridge/Structural Engineer

Reference/Details of Marks self-

Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
i) Graduate in Civil Engineering 21
ii) Post-Graduation in Structural Engineering 04
2 Adequacy for the Project 70
i) Total Professional Experience in handlingHighway/Bridge 15
projects
< 10 years -0
10 years -11 marks
Add one mark extra for each additional 2 year subjectto
maximum 4(four) marks
ii) Experience in similar capacity in 20
Design/Construction/Construction Supervision of
Bridges/ROB/Flyover/Interchanges/any other such
 Reference/Details of Marks self-
S. No. Description Max.
projects Claimed for assessed by
Points
self-assessment the bidder
structures (similar configuration (2/4/6 laning**) andabove)
< 5 years -0; 5 years -15 marks
Add 1 (one) mark extra for each additional completed year of
experience subject to maximum 5 (five) marks

iii) Experience in similar capacity in supervision of Major 20

Highway Bridges/ROB/Flyover/ Interchanges/ any other
structures
< 2 Bridges -0
02 Bridge -15 marks
Add 2.5 mark extra for each additional bridge subject to
maximum 5 marks

iv) Experience in similar capacity in supervision of Rehabilitation 10

and repair of Major Bridges/ROB/Flyover/Interchanges/ any
other structures
< 2 nos. – 0
2 nos. -8 marks
> 3 nos.- 10

v) Experience in similar capacity of modern bridge construction 5

technology viz., Precast Segmental, Balanced Cantilever
Construction, Extra dosed Bridge,Full Span Launching,
Incremental Launching.
Experience in 1 project – 4 marksMore
than one project – 5 marks

3 Employment with the Firm 5

< 1 year -0
1 year -3 marks
Add 0.5 marks for each subsequent year subject tomaximum 2
marks

Total : 100

Note:
(1) Similar Capacity includes the following positions

i) On behalf of Consultant/Contractor: Bridge Engineer/Project Manager (Bridges)

 ii) On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government National Highways Authority of India (NHAI). In case of non-
availability of endorsement from Govt. National Highways Authority of India (NHAI), the experience
uploaded on INFRACON Portal will be taken into consideration. However, the key personnel/ bidder
will be solely responsible for any fake information/ CV, which may result in debarment.
 3.4 Senior Pavement Specialist

Reference/Details of Marks self-

S. No. Description Max.
projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post-Graduation in Transportation/Highway 04
Engineering/Pavement engineering or equivalent
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience of PavementDesign/Construction and 20
Maintenance of Highways/Roads/Air Field Runway
< 10 years -0
10 years -15 marks
Add one mark extra for each additional year of experience subject
to maximum 5 (five) marks.

ii) Experience in Similar capacity in Construction/Construction 20

Supervision of 2/4/6-laning**of major Highway Projects (similar
configuration (2/4/6 laning**) and above)
< 5 years -0; 5 years -15 marks
Add one mark extra for each additional year of experience subject
to maximum 5 (five) marks.

iii) Experience in similar capacity as Pavement/Geo- technical Engineer 25

in construction/ construction supervision of Major Highway projects (of
length 40% ofproject length or more of similar configuration (2/4/6
laning**) and above)
< 2 nos. -0
2 nos. -20 marks
Add 2.5 marks extra for each additional project subjectto maximum
5 marks.

iv) Experience in similar capacity on EPC Projects (oflength 40% of 5

project length or more of similar configuration (2/4/6 laning**) and
above)
1 Project- 4 marks
 Reference/Details of Marks self-
S. No. Description Max.
projects Claimed for assessed by
Points
self-assessment the bidder
Add 1 (one) mark extra for each additional projectsubject to
maximum 1 (one) mark

3 Employment with the Firm 5

< 1 year -0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject tomaximum 2
marks

Total : 100

Note:
(1) Similar Capacity includes the following positions
On behalf of Consultant/Contractor: Pavement Specialist/ Pavement Engineer/ Pavement Expert / Highway
Engineer
On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 6 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly
endorsed by the respective Government agency. In case of non-availability of endorsement from Govt. Agency, the
experience uploaded on INFRACON Portal will be taken into consideration. However, the key personnel/bidder
will be solely responsible for any fake information/CV, which may result in debarment.
.
3.5 Senior Quality/Material Expert

Reference/Details of Marks self-

S. No. Description Max.
projects Claimed for assessed by
Points
self-assessment the bidder
1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post Graduation in Geotechnical Engineering/Foundation
Engineering/ Soil Mechanics/ Rock Mechanics 04

2 Adequacy for the Project 70

Professional Experience
i) Total Professional Experience in handlingHighway/Bridge projects 15
< 10 years -0
10 years -11
 Reference/Details of Marks self-
Max.
S. No. Description projects Claimed for assessed by
Points
self-assessment the bidder
Add one mark extra for each additional year of experience
subject to maximum 4 (four) marks.
ii) Experience in similar capacity in Construction/ 25
Construction Supervision of major Highway Projects ((similar
configuration (2/4/6 laning**) and above))
< 5 years -0; 5 years -19
Add 2.0 (two) marks extra for each additional year of
experience subject to maximum 6 (Six) marks.
iii) Experience in similar capacity in handling Similar Highway 30
projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**) and above)
< 2 nos. -0
2 nos. - 25
Add 2.5 marks extra for each additional project subjectto
maximum 5 (five) marks.
3 Employment with the Firm 5
< 1 year – 0
1 year – 3

Add 0.5 marks for each subsequent year subject to

maximum 2 marks
Total : 100

Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Quality Expert/Material Engineer/Material Expert/Quality
Engineer/Geo-Technical Expert.
ii) On behalf of Government: Executive Engineer

(2) Only those projects (in numbers) will be considered for evaluation above, where the input of the
personnel is not < 12 months

(3) In case of experience on behalf of Authority’s Engineer or Contractor, the experience shall be duly endorsed
by the respective Government agency. In case of non-availability of endorsement from Govt. Agency, theexperience
uploaded on Infracon Portal will be taken into consideration. However, the key personnel/bidder will be solely
responsible for any fake information/CV, which may result in debarment.
 3.6 Road Safety Expert

* It is mandatory for the Road Safety Expert to have completed at least 15 days’ certification course
on Road Safety Audit from IAHE/IITs/NITs/CRRI. The CV of the proposed key personnel not having
completed minimum 15 days certification course shall not be evaluated. For avoidance of doubt, it is
clarified herein that the certification training course may be either from a single institution or from multiple
institutions.
S. Description Max. Reference/ Details Marks self-
No. Points of projects Claimed assessed
for self- by the
assessment bidder

1 General Qualification 25
I) Graduate in Civil Engineering 21
II) Post-Graduation in Traffic/ Transportation/ Safety Engineering or 04
equivalent. Post-Graduation in Transportation planning will
also be considered provided it is obtained after Graduation
in Civil
Engineering.
2 Adequacy for the Project 70
Professional Experience
i) Total Professional Experience in handling Highway/Bridgeprojects 15
< 10 years -0
10 years -11 marks
Add one mark extra for each additional year of experiencesubject to
maximum 4 (four) marks.

ii) Experience in similar capacity in Road Safety works on Major Highway Project 15
(similar configuration (2/4/6 laning**) and above).
< 5 years -0
5 years -11 marks
Add one mark extra for each additional year of experiencesubject to
maximum 4 (four) marks.

iii) Experience in similar capacity in Road Safety Audits of 2/4/6- laning** 20

Highway projects at different stages including at least one at design stage
< 2 nos. -0
2 nos. -15 marks
Add 2.5 marks extra for each additional project subject to maximum 5
marks.

iv) Experience in similar capacity in identification and improvement of black spots 10

on Major Highway Project (similar configuration (2/4/6 laning**) and above)
< 2 nos. -0
2 nos. -8 marks
Add 2 marks extra for each additional improvement of blackspots subject to
maximum 2 marks.

v) Experience in similar capacity of preparing Road SafetyManagement Plans for 5

Inter Urban Highway
1 project -4 marks
2 or more -5 marks
 National Highway Authority of India Request for proposal for AE
S. Description Max. Reference/ Marks self-
No. Points Details of projects assessed
Claimed by the
for self- bidder
assessment
vi) Experience in similar capacity in field of Road SafetyManagement 5
Plan
1 project -4 marks
2 or more -5 marks
3 Employment with the Firm 5
<1 year- 0
1 year – 3 marks
Add 0.5 marks for each subsequent year subject to maximum2
marks
Total : 100

Note:
(1) Similar Capacity includes the following positions
i) On behalf of Consultant/Contractor: Road Safety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above

(2) Only those projects (in numbers) will be considered for evaluation above, where the input
of thepersonnel is not < 6 months

Note: applicable to all key personnel:

If a key personnel has worked in next lower category to the similar capacity, the marks allotted to key personnel
in the category ‘experience in similar capacity’ shall be reduced To two-thirds of marks in this category. This shall be
applicable for evaluation of all key personnel.

2. ** Similar projects means 2/4/6 lane as applicable for the project for which RFP is invited. For 2-lane projects
experience of 4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 4/6 lane shall be
considered interchangeably for 4/6 laning projects. For 4/6 laning projects, experience of 2 lane will be considered with
a multiplication factor of 0.4.
 National Highway Authority of India Request for proposal for AE
SECTION 3: FORMATS FOR SUBMISSION OF FIRMS CREDENTIALS

The proposal should contain the following information in enclosed format attached at Appendix A.
• Year of Establishment of Firm
• Average annual turnover (last three years)
Note: The Firm shall submit Certificate of Incorporation and audited balance sheet for the last three years [FY 2020-
21, FY 2021-22 and FY 2022-23]*. For claiming experience of Highway projects, completion certificate from
employer should be enclosed. The proposal should also contain the details of the key personnel viz. their name,
qualification, expertise area, experience and years of association with the firm.
 National Highway Authority of India Request for proposal for AE
Appendix A

The following information related to the firm should be provided in the proposal.
i. Name of the package applied for:-
ii. Year of establishment of firm*
Consultant Year of Country Type of Organization
Establishment Individual Partnership Corporation Other
Individual / Lead
Partner (of JV)/ Minor
Partner of
JV/Associate
NOTE:- Year of Establishment of Lead Partner of JV shall be considered.
*Copy of Certificate of incorporation shall be submitted.
iii. Office/ Business Address/Telephone nos. /Cable Address.
iv. Narrative description of firm (Not more than 2 sheets)
v. Name of two (2) principals who may be contacted with title and telephone number/fax number/e-mail.
vi. Financial Statement of the last three years. **

S. No. Particular < 2020-21> <2021-22> <2022-23>

i. Annual turnover from Consulting business
ii. Total Assets
iii. Current Assets
Balance Sheet/ Auditor Certificate of last 3 years <2020-21, 2021-22 and 2022-23> shall be submitted as evidence of Annual
Turnover.
** a) The amount shall be stated in INR. (Consider 1US Dollar = Rs. and 1 Euro = Rs.) (This will be the exchange
rates as per Reserve Bank of India rounded off to nearest Rupee applicable at the time of RFP invitation).
b) The currency conversion rate for the respective years shall be mentioned for other International
currencies.
vii. Experience as Authority Engineer/Independent Consultant/Construction supervision of Highway projects,
separately for PPP and non-PPP Projects during the last 7 years. ***

Descriptio Client Fee

S Projects Type of n (with Total Fee received %age of Approx. Period
Name / of complet by Applicant total
No Year Services Highway e for the (in fee Cost of
rendere receive
Sole d Project/ address, Consultancy case of d Highway
Consultant JV/Association
/ Length contact Assignment ) by the Project
Prime (kms) person, (INR) firm
Consultant Telephon
of e
JV / minor Nos. and
Authority’
s Fax Nos.)
Engineer
of
 National Highway Authority of India Request for proposal for AE
JV/ /as
associate
consultant

1 2 3 4 5 6 7 8 9 10
A. Completed / Substantially completed
projects:

S. No. Projects Name / Type of Description Client (with Total Fee Fee received by %age of Approx. Period
Year Services of Highway complete for the Applicant (in total fee Cost of
Sole rendered Project/ address, Consultancy case of received Highway
Consultant/ contact Assignment JV/Association) by the Project
Prime Length person, (INR) firm
Consultant of JV (kms) Telephone
/ minor Nos. and Fax
Authority’s Nos.)
Engineer of JV/
/as associate
consultant
1 2 3 4 5 6 7 8 9 10
A. Completed / Substantially completed projects:
1.
2.
3.
B. Projects in progress:
1.
2.
3.

viii. Experience in DPR/ Feasibility Study cum Preliminary Design Report preparation of 2/4/6 laning / Bridge
Highway Projects separately for the PPP and non-PPP projects during the last 7 years. ***

S No Projects Name / Type of Length Client Total Fee Fee received by %age of Period
Year Services of (with for the Applicant total fee
Sole Rendered Project Complete Consultancy (in case of received by
Consultant/ (kms) address, Assignment JV/Association) the firm
Prime contact person, (INR)
Consultant of JV / minor telephone Nos. c
Authority’s Engineer of and Fax Nos.) ase of JV)
JV/ /as associate
consultant
1 2 3 4 5 6 7 8 9

***a) 2/4/6 lane/Bridge work as applicable for the project for which RFP is invited. For 2-lane projects experience of
4/6 lane also to be considered with a multiplication factor of 1.5. Experience of 4/6 lane shall be considered
interchangeably for 4/6 laning projects. For 4/6 lane projects, experience of 2 lane will be considered with a
multiplication factor of 0.4, but only for those 2-lane projects whose cost of consultancy services was more than
Rs.3.0 crores. For standalone bridge projects, experience in bridge work (either standalone project or as a part of
road project) only be considered.
 National Highway Authority of India Request for proposal for AE
b) Only those projects, to be included in the table which are Highways Projects and for which clients certificates from
the concerned Government agencies are enclosed with the proposal.
c) The details of bridges having length more than 200m (500m in case the project consist of bridges of length more
than 500m) in the listed projects is to be specifically mentioned.
d) The weightage given for experience of a firm would depend on the role of the firm in the respective assignments.
The firm’s experience would get full credit if it was the sole firm in the respective assignment. If the applicant firm
has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However if
the applicant firm has executed the project as associate with some other firms, 25% weightage shall be given to
the applicant firm for the projects completed under such association
e) For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be
submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60 %
for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be
accepted. In case of non-availability of such documents no weightage of turnover/experience will be considered.
(ix) Assignments on hand including those for which the Letter of Acceptance from the clients received as on 7 days
prior to due date for submission of proposals: The details shall be given in the following format.
S. Name of Client Role of the firm Date of Date of Present Team Members provided by
No Assignment letter of Agreement status of the firm
Sole, Lead/ Other Acceptance if signed Assignment
in JV or sub-
consultant
Name DOB Position
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Key Personnel Number of key personnel employed

Sole Applicant (Lead JV (1)
Member
in case of JV)
Team Leader Cum Senior Highway Engineer
Resident cum Highway Engineer
Bridge/Structural Engineer
Senior Pavement Specialist
Senior Quality cum Material Expert
Road Safety Expert
Team Leader Cum Senior Highway Engineer
National Highway Authority of India Request for proposal for AE
SECTION 4: FORMAT FOR SUBMISSION OF TECHNICAL PROPOSAL

Appendix B-1 Technical proposal submission form.

Appendix B-2 Site Appreciation
Appendix B-3 Approach paper on methodology for performing the assignment
Appendix B-4 Facility for field investigation and testing
Appendix B-5 Composition of the Team and Task(s) of each Team member
Appendix B-6 Curriculum vitae of proposed Professional staff.
Appendix B-7 Time schedule for deployment of Professional staff
Appendix B-8 Activity (works) schedule.
Appendix B-9 Affidavit – Correctness of Experience claimed by the Firms
Appendix B-10 Integrity Pact
Appendix B-11 Format for Technical Capacity of Bidding Firms
Appendix B-12 Certificate regarding compliance with restrictions under Rule 144
(xi) of the General Financial Rules (GFRs)
 National Highway Authority of India Request for proposal for AE
APPENDIX B-1-Technical proposal submission form.

FROM (Name of Firm) To: (Name and Address of Client)

Ladies/Gentlemen:
Subject: Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from Ramnagar
to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing NH-31 (from Km
196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on EPC Mode.

We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for Proposal
dated (Date), and our Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a
Financial Proposal sealed under a separate envelope for the above mentioned work.

My/Our registration No. on Infracon is ……. And my/our Infracon Team ID is …………….

Our Proposal is binding upon us. We understand you are not bound to accept any Proposal you receive

We remain,
Yours sincerely,

Managing Director/Head of the firm/ Authorised Representative of the

firm + *
Name of the firm
Address
*Lead Member in case of JV
 National Highway Authority of India Request for proposal for AE
APPENDIX B-2: SITE APPRECIATION

Shall give details of site as per actual site visit and data provided in RFP and collected from site supported by
photographs to demonstrate that responsible personnel of the Authority’s Engineer have actually visited the site and
familiarized with the salient details/ complexities and scope of services.
 National Highway Authority of India Request for proposal for AE
APPENDIX B-3: APPROACH PAPER ON METHODOLOGY FOR PERFORMING THE ASSIGNMENT

The approach and methodology will be detailed precisely under the following topics.

1) Methodology for services, surveying, road condition data collection and analysis [not more than 2 pages]

2) Key challenges foreseen and proposed solutions in carrying out the assignment [not more than 1page]

3) Quality Audit methodology including Quality Assurance Plan [not more than 6 pages]
 National Highway Authority of India Request for proposal for AE
APPENDIX B-4: FACILITY FOR FIELD INVESTIGATION AND TESTING

1. State whether applicant has in-house (created in house at site)/ outsourced/ not available facility for
• Surface defects detection and roughness measurement using Network Survey Vehicle
• Pavement strength measurement using FWD
• Bridge inspection using Mobile Bridge Inspection Unit
• Road signs inspection using Retro Reflectometer
2. In-case answer to 1 is available (created in house at site) a list of field investigation and testing equipment is to
be attached

3. In case answer to 1 is outsourced/not available – arrangements made or proposed to be made for each of the
above field investigations is to be attached

4. For experience in NSV, FWD, MBIU and reflectometer, references need to be provided in the following format:

REFERENCES

Relevant Services Carried Which Best Illustrate Qualifications

The following information should be provided in the format below for each reference assignment for which your firm,
either individually as a corporate entity or as one of the major companies within a consortium, was legally contracted
by the client:

Assignment Name: Country:

Location within Country: Professional Staff Provided by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Technology Used:
Start Date Completion Date Approx. Value of Services in INR/current USD):
(Month / Year) (Month / Year)
Name of JV/Association Firm(s)if any: No. of Months of Professional Staff provided by
Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:

Signature of Authorised Representative

(Certificate from Employer regarding experience should be furnished)
 National Highway Authority of India Request for proposal for AE
APPENDIX B-5: COMPOSITION OF THE TEAM PERSONNEL, AND TASK(S) OF EACH TEAM MEMBER

2. Technical/Managerial Staff
Sl. No. Name Position Task
1

i. Support Staff

Sl. No. Name Position Task

1

…
 National Highway Authority of India Request for proposal for AE
APPENDIX B-6 : FORMATOF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONALSTAFF

Proposed Position : ……………………………………………… Photograph

Name of Firm:........................................................................................
Name of Staff :........................................................................................
Profession :..............................................................................................
Date of Birth :
Years with Firm/Entity: ...........................................Nationality:.............................. Membership of Professional Societies
:.........................................................................
Detailed Task Assigned: Please attach printout of CV along with all the relevant details uploaded on infracon portal.

Certification by the Candidate

I, the undersigned,(Name and Address) undertake that this CV correctly describes myself, my qualifications and my
experience and Employer would be at liberty to debar me if any information given in the CV, in particular the Summary
of Qualification & Experience vis-à-vis the requirements as per TOR is found incorrect. I further undertake that I have
neither been debarred by National Highways Authority of India or any other central/stage government organization
nor left any assignment with the
consultants engaged by Employer / contracting firm (firm to be supervised now) for any
continuing work of Employer without completing my assignment. I will be available for the entire duration of the
current project (named…..). If I leave this assignment in the middle of the
work, Employer would be at liberty to debar me from taking any
assignment in any of the Employer works for an appropriate period of time to be decided by the Employer. I
have no objection if my services are extended by the Employer for this work in future.

I further undertake that my CV is being proposed for this project by --------- (the applicant firm) and I have not given
consent to any other consultant(s) to propose my CV for any position for this project.

I further undertake that if due to my inability to work on this project due to unavoidable circumstances, due to which
consultant’s firm is forced to seek replacement. In such unavoidable circumstances, I shall not undertake any
employment in Employer projects during the period of assignment of this project and Employer shall consider my CV
invalid till such time.

I undertake that I have no objection in uploading/hosting of my credentials by Employer in public domain.

For Key Personnel having intermittent inputs, add the following:

I further certify that I am associated with the following assignments as on date (as on 7 days prior to due date for
submission of proposal) including those for which LOA has been received by the firm and the inputs in these
assignments shall not affect the work of the current assignment.
 National Highway Authority of India Request for proposal for AE
Name of Assignment Client Date of LOA Likely start Likely end Total input of the
(Month / Year) (Month / Year) person (man-
months)

………………………………………………………….. Date
(Signature of Key Personnel)
(Day/Month/Year)

The Authority’s Engineer should carryout self-evaluation based on the evaluation criteria at Appendix-EC and furnish
the same here. While submitting the self-evaluation along with bid, Authority’s Engineer shall make references to the
documents which have been relied upon in his self-evaluation.

Certification by the firm

The undersigned on behalf of ----------( name of consulting firm) certify that Shri-------- (name of proposed personnel)
to the best of our knowledge has neither been debarred by National Highways Authority of India or any other
Central/State Government organization nor left his assignment with any other consulting firm engaged by the Employer
/Contracting firm(firm to be supervised now) for the ongoing projects. We understand that if the information about
leaving the past assignment is known to the Employer, Employer would be at liberty to remove the personnel from the
present assignment and debar him for an appropriate period to be decided by the Employer.

…………………………………………………………..Date : ……………… (Day/Month/Year)

[Signature of authorized representative of the Firm]

a) Deleted.
b) Deleted.
c) Deleted.
d) Deleted.
e) Deleted.
f) Deleted
 National Highway Authority of India Request for proposal for AE
APPENDIXB-7: TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

A. Activity Schedule

Sl. Name Position Month wise Program(in form of Bar Chart)

No. [1st, 2nd, etc. are months from the start of assignment]
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th and Number of
subsequent Months
year
1 Subtotal(1)
2 Subtotal(2)
3 Subtotal(3)
4 Subtotal(4)
- -
- -
 National Highway Authority of India Request for proposal for AE
APPENDIXB-8: ACTIVITY (WORKS) SCHEDULE

B. Activity Schedule

Month wise Program(information of Bar Chart)

[1st,2nd, etc. are months from the start of assignment]
S. No. Item of Activity (Works) 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th

1 ................................................
2 ................................................
3 ................................................
4 ................................................
- ................................................
- ................................................

C. Completion and Submission of Reports

S. No. Reports : Programme Date)

1 Monthly reports
(Design and Construction)
2 Half yearly Reports

3 Various others reports as provided in the Concession Agreement such as

Completion Report
 National Highway Authority of India Request for proposal for AE
APPENDIX B-9: AFFIDAVIT FOR CORRECTNESS OF CV OF KEY PERSONNEL AND EXPERIENCE CLAIMED
BY THE FIRMS

(To be submitted on non-judicial Stamp Paper)

I, the undersigned, on behalf of _______________________ (name of the Authority’s Engineer submitting the proposal),
do hereby certify that the details furnished in this proposal including CV of key personnel and experience claimed by
the firm/firms are true and correct to the best of my knowledge and belief.

Managing Director/Head of the Firm/

Authorised Representative of the firm*
Address
*Lead Member in case of JV
 National Highway Authority of India Request for proposal for AE
APPENDIX B-10: INTEGRITY PACT

(To be executed on plain paper and submitted along with Technical Bid/Tender documents for tenders having a value
between Rs. 5 Cr and 100 Cr. To be signed by the bidder and same signatory competent/ authorized to sign the relevant
contract on behalf of the National Highways Authority of India)

This integrity Pact is made at . on this_____ day of………...2024

BETWEEN

THE NATIONAL HIGHWAYS AUTHORITY OF INDIA (NHAI), a statutory body constituted under the National Highways
Authority of India Act, 1988, which has been entrusted with the responsibility of development, maintenance and
management of National Highways, having its office at G-5 & 6, Sector -10, Dwarka, New Delhi,, hereinafter referred to
as "The Principal", which expression shall, unless repugnant to the meaning of contract thereof, include its successors
and permitted assigns)

AND

…………………………………………………………. hereinafter referred to as "The

Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s)" and which expression shall unless repugnant to be meaning
or context thereof include its successors and permitted assigns.
Preamble

Whereas, the Principal intends to award, under laid down organizational procedure, contract/s for “
Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from Ramnagar to Kacchi
Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing NH-31 (from Km 196+700 to Km
198+600), as part of the Amas-Darbhanga highway in the state of Bihar on EPC Mode”. The Principal values full compliance
with all relevant laws of the land, rules of land, regulations, economic use of resources and of fairness/ transparency in its
relations with its Bidder(s) and for Contractor(s)/ Concessionaire(s)/ Consultant(s).

And Whereas in order to achieve these goals, the Principal will appoint an Independent External Monitors (IEMs), who
will monitor the tender process and the execution of the contract for compliance with the Principles mentioned above.

And whereas to meet the purpose aforesaid, both the parties have agreed to enter into this Integrity Pact (hereafter
referred to as "Integrity Pact") the terms and conditions of which shall also be read as integral part and parcel of the
Tender documents and contract between the parties.
Now, therefore, in consideration of mutual covenants stipulated in this pact, the parties hereby agree as follows and this
pact witnesses as under:

Article-1: Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following
principles:-

(a) No employee of the Principal, personally or through family members, will in connection with the Tender
for, or the execution of a Contract, demand, take a promise for or accept, for self, or third person, any
material or immaterial benefit which the person is not legally entitled to.

(b) The Principal will, during the Tender process treat all Bidder(s) with equity and reason. The Principal
will in particular, before and during the Tender process, provide to all Bidder(s) the same information
and will not provide to any Bidder(s) confidential/ additional information through which the Bidder(s)
could obtain an advantage in relation to the tender process or the contract execution.
 National Highway Authority of India Request for proposal for AE

(c) The Principal will exclude all known prejudiced persons from the process.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under
the IPC/PC Act or any other Statutory Acts or if there be a substantive suspicion in this regard, the Principal
will inform the Chief Vigilance Officer and in addition can initiate disciplinary actions as per its internal laid
down Rules/Regulations.

Article - 2: Commitments of the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s).

The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) commit himself to take all measures necessary to
prevent corruption. He commits himself to observe the following principles during his participation in the tender
process and during the contract execution.

(a) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not, directly or through any other person
or firm, offer, promise or give to any of the Principal's employees involved in the tender process or the
execution of the contract or to any third person any material or other benefit which he/she is not legally
entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process or
during the execution of the contract.

(b) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not enter with other Bidders into any
undisclosed agreement or understanding, whether formal or informal.
This applies in particular to prices, specifications, certifications, subsidiary contract, submission or non-
submission or bids or any other actions to restrict competitiveness or to introduce cartelization in the bidding
process.

(c) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not commit any offence under the
relevant IPC/PC Act and other Statutory Acts; further the
Bidder(s)/Contractor(s)/Concessionaire(s)/Consultant(s) will not use improperly, for purposes of completion
or personal gain, or pass on to others, any information or document provided by the Principal as part of the
business relationship, regarding plans, technical proposals and business details, including information
contained or transmitted electronically.

(d) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) of foreign origin shall disclose the name and
address of the Agents/ Representatives in India, if any. Similarly, the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) of Indian Nationality shall furnish the name and address of the foreign
principals, if any. Further, details as mentioned in the 'Guidelines on Indian Agents of Foreign Suppliers' shall
be disclosed by the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s). Further, all the payments
made to the Indian Agent / Representative have to be Indian Rupees only.

(e) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will, when presenting his bid, disclose any
and all payments he has made, is committed to or intends to make to agents, brokers or any other
intermediaries in connection with the award of the contract. He shall also disclose the details of services agreed
upon for such payments.

(f) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not instigate third persons to commit
offences outlined above or be an accessory to such offences.

(g) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) will not bring any outside influence through
any Govt. bodies/quarters directly or indirectly on the bidding process in furtherance of his bid.
 National Highway Authority of India Request for proposal for AE
(h) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) who have signed a Integrity pact shall not
approach the court while representing the matter to IEMs and shall wait for their decision in the matter.

Article - 3 Disqualification from tender process and exclusion from future contracts.

(1) If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s), before award or during execution has
committed a transgression through a violation of any provision of Article2, above or in any other form such as
to put his reliability or credibility in question, the Principal is entitled to disqualify the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) from the tender process.

(2) If the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) has committed a transgression through a
violation of Article-2 such as to put his reliability or credibility into question, the Principal shall be entitled to
exclude including blacklist and put on holiday the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s)
for any future tenders/ contract award process. The imposition and duration of the exclusion will be
determined by the severity of the transgression. The severity will be determined by the Principal taking into
consideration the full facts and circumstances of each case particularly taking into account the number of
transgressions, the position of the transgressors within the company hierarchy of the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) and the amount of the damage. The exclusion will be imposed
for a maximum of 1 years.

(3) A transgression is considered to have occurred if the Principal after due consideration of the available evidence
concludes that “On the basis of facts available there are no material doubts”.

(4) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) with its free consent and without any
influence agrees and undertakes to respect and uphold the Principal's absolute rights to resort to and impose
such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground,
including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is
given freely and after obtaining independent legal advice.

(5) The decision of the Principal to the effect that a breach of the provisions of this Integrity Pact has been
committed by the Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) shall be final and binding on the
Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s), however, the Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) can approach IEM(s) appointed for the purpose of this Pact.

(6) On occurrence of any sanctions/ disqualification etc. arising out from violation of integrity pact, the Bidder(s)/
Contractor(s)/ Concessionaire(s)/ Consultant(s) shall not be entitled for any compensation on this account.

(7) Subject to full satisfaction of the Principal, the exclusion of the Bidder(s)/ Contractor(s)/ Concessionaire(s)/
Consultant(s) could be revoked by the Principal if the Bidder(s)/ Contractor(s)/ Concessionaire(s)/
Consultant(s) can prove that he has restored/ recouped the damage caused by him and has installed a suitable
corruption prevention system in his organization.

Article-4: Compensation for Damages.

(1) If the Principal has disqualified the Bidder(s) from the tender process prior to the award according to Article-
3, the principal shall be entitled to forfeit the Earnest Money Deposit/ Bid security or demand and recover the
damages equivalent to Earnest Money Deposit/ Bid Security apart from any other legal right that may have
accrued to the principal.

(2) In addition to 1 above, the principal shall be entitled to take recourse to the relevant provisions of the contract
related to Termination of Contract due to Contractor/ Concessionaire/Consultant's Default. In such case, the
principal shall be entitled to forfeit the Performance Bank Guarantee of the Contractor/ Concessionaire/
 National Highway Authority of India Request for proposal for AE
Consultant and/ or demand and recover liquidated and all damages as per the provisions of the
contract/concession agreement against Termination.

Article - 5: Previous Transgressions

(1) The Bidder declares that no previous transgressions occurred in the last 3 years immediately before signing
of this Integrity Pact with any other Company in any country conforming to the anti corruption/ Transparency
International (TI) approach or with any other Public Sector Enterprise/ Undertaking in India or any
Government Department in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or action
for his exclusion can be taken as mentioned under Article-3 above for transgressions of Article-2 and shall be
liable for compensation for damages as per Article-4 above.

Article - 6: Equal treatment of all Bidders/ Contractors/ Concessionaires/ Consultants/ Subcontractors.

(1) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) undertake(s) to demand from all sub-
contractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before
contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders/ Contractors/
Concessionaires/ Consultants and subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact or violate its
provisions.

Article - 7: Criminal charges against violating Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s)/ Sub-
contractor(s).

If the Principal obtains knowledge of conduct of a Bidder/ Contractor/ Concessionaire/ Consultant or

subcontractor, or of an employee or a representative or an associate of a Bidder/ Contractor/ Concessionaire/
Consultant or Subcontractor, which constitutes corruption, or if the Principal has substantive suspicion in this
regard, the Principal will inform the same to the Chief Vigilance Officer.

Article- 8: Independent External Monitor (IEM)

(1) The Principal has appointed Smt. Gauri Kumar, IAS (Retd.), Sh. Ashish Bhauguna, IAS (Retd.) and Sh. Animesh
Chauhan (Ex-MD & CEO, Oriental Bank of Commerce) as Independent External Monitor (IEM) for this pact. The
task of the Monitor is to review independently and objectively, whether and to what extent the parties comply
with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions
neutrally and independently. He reports to the Chairman, NHAI.

(3) The Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s) accepts that the Monitor has the right to
access without restriction to all project documentation of the Principal including that provided by the
Bidder(s)/ Contractor(s)/ Concessionaire(s)/ Consultant(s). The Bidder(s)/ Contractor(s)/
Concessionaire(s)/ Consultant(s) will also grant the Monitor, upon his request and demonstration of a valid
interest, unrestricted and unconditional access to his project documentation. The same is applicable to
Subcontractors.
 National Highway Authority of India Request for proposal for AE
(4) The Monitor is under contractual obligation to treat the information and documents of the
Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality. The Monitor has also signed on ‘Non-
disclosure of Confidential Information’ and of ‘Absence of Conflict of Interest’. In case of any conflict of interest
arising at a later date, the IEM shall inform Chairman, NHAI and recuse himself/ herself from that case.

(5) The Principal will provide to the Monitor sufficient information about all meetings among the parties related
to the Project provided such meetings could have an impact on the contractual relations between the Principal
and the Bidder/Contractor/ Concessionaire/ Consultant. The parties offer to the Monitor the option to
participate in such meetings.

(6) As soon as the Monitor notices, or believes, to notice any transgression as given in Article-2, he may request
the Management of the Principal to take corrective action, or to take relevant action. The monitor can in this
regard submit non-binding recommendations. Beyond this, the Monitor has no right to demand from the
parties that they act in a specific manner, refrain from action or tolerate action.

(7) The Monitor will submit a written report to the Chairman, NHAI within 8 to 10 weeks from the date of reference
or intimation to him by the Principal and, should the occasion arise, submit proposals for correcting
problematic situations.

(8) If the Monitor has reported to the Chairman, NHAI, a substantiated suspicion of an offence under relevant
IPC/PC Act or any other Statutory Acts, and the Chairman, NHAI has not, within the reasonable time taken
visible action to proceed against such offence or reported it to the Chief Vigilance Officer, the Monitor may also
transmit this information directly to the Central Vigilance Commissioner.

(9) The word 'Monitor' would include both singular and plural.

Article - 9 Pact Duration

This Pact begins when both parties have legally signed it (in case of EPC i.e. for projects funded by Principal and
consultancy services). It expires for the Contractor/ Consultant 12 months after his Defect Liability Period is
over or 12 months after his last payment under the contract whichever is later and for all other unsuccessful
Bidders 6 months after this Contract has been awarded. (In case of BOT Projects) It expires for the
concessionaire 24 months after his concession period is over and for all other unsuccessful Bidders 6 months
after this Contract has been awarded. Any violation of the same would entail disqualification of the bidder and
exclusion from future dealings.

If any claim is made/ lodged during this time, the same shall be binding and continue to be valid despite the
lapse of this pact as specified above, unless it is discharged/ determined by Chairman of NHAI.

Article - 10 Other Provisions

(1) This pact is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal,
i.e. New Delhi.

(2) Changes and supplements as well as termination notices need to be made in writing.

(3) If the Bidder/Contractor/Concessionaire/Consultant is in a partnership or a Joint Venture partner, this pact

must be signed by all partners or members.

(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement
remains valid. In this case, the parties will strive to come to an agreement to their original intentions.
 National Highway Authority of India Request for proposal for AE
(5) Issue like warranty / Guarantee etc. shall be outside the purview of IEMs.

(6) In the event of any contradiction between the Integrity Pact and its Annexure, the clause in integrity pact shall
prevail.

(7) Any disputes/ differences arising between the parties with regard to term of this pact, any action taken by the
Principal in accordance with this Pact or interpretation thereof shall not be subject to any Arbitration.

(8) The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in
accordance with the provision of the extent law in force relating to any civil or criminal proceedings.

In witness whereof the parties have signed and executed this Pact at the place and date first done mentioned in the
presence of following witness:-

……………………………………. ……………………………………..
For & on behalf of the Principal For & On behalf of Bidder/ Contractor/
(Office Seal) Concessionaire/ Consulting
Place……………
Date………….…

Witness 1:
(Name & Address) ________________
________________
________________
Witness 2:
(Name & Address) ________________
________________
________________

{COUNTERSIGNED and accepted by:

JV Partner}
 National Highway Authority of India Request for proposal for AE
APPENDIX B-11: Format for Technical Capacity of Bidding Firms

(TO BE FILLED BY THE SOLE CONSULTANT & IN CASE OF JV, SEPARATELY BY JV PARTNERS BIDDING FOR THE
ASSIGNMENT)

(i) No. of Key Professionals on full time roll:

SI. Name of the Key Designation Continuous Employment Nos. of Years
No. Professional from (Date) with the firm

Note: Attach copy of Form-26AS to certify permanent key professional.

(ii) Details of all in-hand DPR projects or DPR projects awarded by NHAI for NH works:
Bids for Civil Works In case Techincal
Sl. received or original of JV, Capacity utilized
Project Start Scheduled
No assignment period + share of after applying JV
Description Date Completion
. one year lapsed (Yes/ Contract share as per Note
No) Fee (%) 2
1 2 3 4 5 6 7

Format for undertaking by the firm for DPR Projects:

The undersigned on behalf of ---------- (name of consulting firm) certify that the firm do not have any other in-
hand/ awarded DPR project other than those listed above. For all other DPR projects undertaken by the firm,
either the bids for civil works have been received by the client or original assignment period + one year is lapsed,
whichever is earlier after the date of award of the DPR and the consulting firm/JV was not at default on these
project assignments.

Date: ………………… (dd/mm/yyyy)

[Signature of authorized representative of the Firm]
(iii) Details of all in-hand AE/ IE projects awarded by NHAI for NH works:
Sl. Project Start Date Scheduled Civil works In case of Technical
No Descriptio Completion Provisionally JV, share of Capacity utilized
n completed or contract Fee after applying JV
original (%) share as per Note
assignment 2
period + one
year lapsed
(Yes/No)

1 2 3 4 5 6 7
 National Highway Authority of India Request for proposal for AE
Format for undertaking by the firm for in-hand AE/ IE Projects:

The undersigned on behalf of ----- (name of consulting firm) certify that the firm do not have any other in-hand/
awarded AE/IE project other than those listed above. For all other such projects undertaken by the firm, where
original assignment period + one year is lapsed or provisional completion of civil works is issued, whichever is
earlier, the consulting firm/JV was not at default on these project assignments.

Date:……………………..(dd/mm/yyyy)
[Signature of authorized representative of the Firm]

(iv) Self-Assessment by the consultancy firm (in case of JV, separately by the JV partners) on eligibility as
per technical capacity provisions:
(1) (2) (3) (4) (5)
Average No. of Key Max. no. of Total Remaining
Annual Professionals projects to be ongoing/awar Capacity for new
Turnover of on full time allotted to ded Projects Projects (nos.)
firm in last 3 rolls one particular (nos.)
FY (from (minimum consultant
consultancy from last including
works) one year) ongoing
with the projects at a
consultancy time in NHAI
firm

Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE

3A 3B 3C 4A 4B 4C 5A 5B 5C

For Col. 3, Sub col. A, B & C are to be considered as per circular

For Col. 4, Sub Col. A, B & C are to be considered as per circular
For Col. 5 to be derived on the basis of (Col. 3 – Col. 4)

(v) Self-Assessment by the JV (in case, bid is submitted by JV partners) on eligibility as per technical
capacity provisions:
(1) (2) (3) (4) (5)
Consultan Weighte Weighted Max. no. of Total Remaining
cy fee d Average no projects to be ongoing/awar Capacity for new
share (%) average of key allotted to one ded Projects Projects (nos.)
for the JV turnover Professiona particular (nos.) ^
partners of JV in ls on full consultant
last 3 FY time rolls including
(from (min. from ongoing
consulta last one projects at a
ncy) * year) with time in NHAI
JV**

Firm Firm Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE
-1 -2

* (Turnover-1 x Share-1 + Turnover-2 x Share-2)/100

** (Key Professionals-1 x Share-1 + Key Professionals-2 x Share-2)/100
 National Highway Authority of India Request for proposal for AE
^ (Ong. Proj.-1 x Share-1 + Ong. Proj.-2 x Share-2)/100
Col. 5 to be derived on the basis of (Col. 3 – Col. 4)

Note 1:
$ The figures in column 5 be rounded off to the nearest interior i.e. in case remaining bid capacity
comes to 0.5 or more than it will be considered as 1, in case less than 0.5 it will be considered as 0
(zero)

Note 2:
Clarification for Technical Capacity utilized in case of JV with other firm than proposed in current
assignment.

In case Firm-1 proposes for new JV with other partner, then capacity utilization will be calculated on
the basis of JV share in existing assignments e.g.

JV in one project with 30% share:- One project x 0.3 = 0.3

JV in one project with 70% share:- One project x 0.7 = 0.7
JV in one project with 50% share:- One project x 0.5 = 0.5
JV in two project with 80% share:- Two project x 0.8 = 1.6

The weighted utilization of the capacity of Firm-1 = 3.1

Note 3:
The Consultant shall resubmit the bid capacity details as per above format at the time of opening of
Financial Bid.
 National Highway Authority of India Request for proposal for AE
Illustration for Determination of Technical Capacity (Sole)
(1) (2) (3) (4) (5)
Average No. of Key Max. no. of Total Remaining
Annual Professionals projects to be ongoing/award Capacity for
Turnover on full time allotted to one ed Projects new Projects
of firm in rolls particular (nos.) (nos.) $
last 3 FY (minimum consultant
(from from last one including
consultanc year) with the ongoing projects
y works) consultancy at a time in NHAI
firm

Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE

3A 3B 3C 4A 4B 4C 5A 5B 5C
10 10 6 6 4 7 4 3 0 0 0

For Col. 3, Sub col. A, B & C are to be considered as per circular

For Col. 4, Sub Col. A, B & C are to be considered as per circular rounded up to nearest integer
For Col. 5 to be derived on the basis of (Col. 3 – Col. 4)

Note 1: $ The figures in column 5 be rounded off to the nearest interior i.e. in case remaining bid
capacity comes to 0.5 or more than it will be considered as 1, in case less than 0.5 it will be
considered as 0 (zero)

Illustration for Determination of Technical Capacity in case of JV Consultancy

Technical Capacity of Firm-1 individually
(1) (2) (3) (4) (5)
Average Annual No. of Key Max. no. of Total Remaining
Turnover of firm Professionals on projects to be ongoing/award Capacity for
in last 3 FY full time rolls allotted to one ed Projects new Projects
(from (minimum from particular (nos.) (nos.)
consultancy last one year) consultant
works) with the including
consultancy firm ongoing projects
at a time in NHAI

Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE

3A 3B 3C 4A 4B 4C 5A 5B 5C
10 10 6 6 4 7 4 3 0 0 0
 National Highway Authority of India Request for proposal for AE
Technical Capacity of Firm-2 individually

(1) (2) (3) (4) (5)

Average Annual No. of Key Max. no. of Total Remaining
Turnover of firm Professionals on projects to be ongoing/award Capacity for
in last 3 FY full time rolls allotted to one ed Projects new Projects
(from (minimum from particular (nos.) (nos.) $
consultancy last one year) consultant
works) with the including
consultancy firm ongoing projects
at a time in NHAI

Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE

3A 3B 3C 4A 4B 4C 5A 5B 5C
80 75 40 40 30 38 10 28 2 2 2

Technical Capacity of Joint venture of Firm-1 & Firm-2 (for different combinations of Consultancy fee share)

(1) (2) (3) (4) (5)

Consultan Weighte Weighted Max. no. of Total Remaining Capacity
cy fee d Average no projects to be ongoing/awar for new Projects
share (%) average of key allotted to ded Projects (nos.) $
for the JV turnover Professional one particular (nos.) ^
partners of JV in s on full consultant
last 3 FY time rolls including
(from (min. from ongoing
consulta last one projects at a
ncy) * year) with time in NHAI
JV**

Firm Firm Total DPR IE/AE Total DPR IE/AE Total DPR IE/AE
-1 -2
60 40 38 36 12 12 9 19.4 6.4 13 0 0 0
75 25 27.5 26.25 12 12 9 14.75 5.5 9.25 0 0 0
50 50 45 42.5 25 25 18 22.5 7 15.5 2.5^ 2.5^ 2.5^
70 30 31 29.5 12 12 9 16.3 5.8 10.5 0 0 0

* (Turnover-1 x Share-1 + Turnover-2 x Share-2)/100

** (Key Professionals-1 x Share-1 + Key Professionals-2 x Share-2)/100
^ (Ong. Proj.-1 x Share-1 + Ong. Proj.-2 x Share-2)/100
Col. 5 to be derived on the basis of (Col. 3 – Col. 4)

Note 1:
$ The figures in column 5 be rounded off to the nearest interior i.e. in case remaining bid capacity
comes to 0.5 or more than it will be considered as 1, in case less than 0.5 it will be considered as 0
(zero)

^In term of Note (3) Table 1.1, as the Balance bid capacity of Firm-1 is nil. So in spite of remaining
capacity 2.5 the JV not to be considered as responsive.

Appendix-B-12
 National Highway Authority of India Request for proposal for AE

(To be on the letter head of the Bidder/ Each Member of the JV/Associates)
Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the General Financial Rules (GFRs)
The General Manager (T)
National Highways Authority of India
G-5&6, Sector 10, Dwarka,
New Delhi - 110 075

Sub: BID for “Name of work...........................................................................”

Dear Sir,

With reference to your RFP document dated *** **$, I, having examined the Bidding Documents and understood their
contents, hereby undertake and confirm as follows:

I have read the clause regarding restrictions on procurement from a bidder of a country which shares a
land border with India and on sub-contracting to contractors/Consultant from such countries; I certify that
this Bidder is not from such a country or, if from such a country, has been registered with the Competent
Authority, specified in Annexure-I of Order (Public Procurement No. 1) issued by Ministry of Finance,
Department of Expenditure Public Procurement Division vide F. No. 6/18/2019-PPD, dated 23rd July 2020
and will not sub-contract any work to a contractor/Consultant from such countries unless such
contractor/Consultant is registered with the said Competent Authority. I hereby certify that this bidder
fulfils all requirements in this regard and is eligible to be considered.

Yours faithfully,

Date:
Place:
(Signature of the Authorised signatory)
(Name and designation of the of the Authorised signatory)
Name and seal of Bidder/Each Member of the Consortium
Notes:
{Where applicable, evidence of valid registration by the Competent Authority shall be attached}
In case the above certification is found to be false, this would be a ground for immediate rejection of Bid/termination
and further legal action in accordance with law.
OM F. No. 6/18/2019-PPD, dated 23rd July 2020 is enclosed herewith for ready reference.
 National Highway Authority of India Request for proposal for AE
SECTION 5: FORMAT FOR SUBMISSION OF FINANCIAL PROPOSAL.

Appendix C-1 Financial proposal submission form

Appendix C-2 Summary of costs

Appendix C-3 Breakdown of costs

 National Highway Authority of India Request for proposal for AE
APPENDIX C-1: FINANCIAL PROPOSAL SUBMISSION FORM

FROM: (Name of Firm) TO:

Address of Employer:
Bhaskar Mishra
GM (Tech)
Bihar Division
National Highways Authority of India
G-5 & 6, Sector-10, Dwarka- New Delhi-110075
E-mail: [email protected]
Tele: - 011-25074100 (Extn: 1476)
Subject:

We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for
Proposal dated [Date], and our proposal. Our attached financial proposal is for the sum of [Amount in words and
figures]. This amount is exclusive of the local taxes which we have estimated at (Amount in Words and Figures).

Our financial proposal shall be binding upon us up to the expiration of the validity period of the proposal, i.e., [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly
observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

Commission and gratuities, if any, paid or to be paid by us to agents relating to this proposal and contract execution,
if we are awarded the contract, are listed below:

Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity

............................... ........................... ……..…………………

............................... ........................... ……………………….

We understand you are not bound to accept any proposal you receive.

We remain, Yours sincerely,

Managing Director/Head of the firm/

Authorised Representative of the firm*
Name of the firm
Address
*Lead Member in case of JV
 National Highway Authority of India Request for proposal for AE
APPENDIX C-2: SUMMARY OF COSTS

No. Description Amount

(Rs.)
I Remuneration for Local Professional Staff
II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Road Survey Equipment
X Contingencies
Sub Total
Goods and Services Tax Payable in India
Total Costs (Including Tax)

Note: Payments will be made as per stipulations of the Conditions of Contract.

 National Highway Authority of India Request for proposal for AE
APPENDIX C-3: BREAKDOWN OF LOCAL CURRENCY COSTS

II. REMUNERATION FOR LOCAL PROFESSIONAL STAFF

Construction Period 24 months + DLP 60 months

No. Position Name No. of man-
Rate Amount
months*
Professional Staff
1 Team Leader cum Senior Highway Engineer 39
2 Bridge/Structural Engineer 34
3 Resident cum Highway Engineer 84
4 Senior Pavement Specialist 24
5 Senior Quality cum Material Expert 24
6 Road Safety Expert 18
Sub – Total 223
Sub-professional
1 Highway Design Engineer 4
2 Bridge /Structure Design Engineer 4
3 Survey Engineer 24
4 Assistant Highway Engineer 84
6 Assistant Bridge Engineer 24
7 Assistant Quality cum Material Engineer 34
8 Electrical Engineer 7
9 Quantity Surveyor 36
10 Horticulture Cum Landscaping Specialist 24
Sub Total 241
Total 464

*The man-month against each key personnel/sub-professional shall be same as specified in Enclosure A of TOR.
 National Highway Authority of India Request for proposal for AE
II. Support Staff

No. Position Name Staff Months Billing Amount( )

Rate()
91(a) Office Manager -1 TBN 84
2.(a) Accountant cum Cashier-1 TBN 84
3.(a) Steno cum Computer Operator- TBN 84
1
4.(a) Office Boy -1 TBN 84
4.(b) Office Boy -2 TBN 84
Total :

Note: Billing rates as indicated above shall be increased in accordance of clause 6.2(a) Special Conditions of Contract
for the personnel of all categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii) Support staff. The
increase as above shall be payable only on the remuneration part of Key Personnel, Sub-Professional Personnel and
support staff. However, for evaluation of Bid proposals, the quoted initial rate shall be multiplied by the total time input
for each position on this contract, i.e. without considering the increase in the billing rates

III. Transportation (Fixed rate on rental basis)

The vehicles provided by the Consultants shall include the cost for rental, drivers, operation, maintenance, repairs,
insurance, etc. for all complete approx. 3000km/month run

S. No. Description of Vehicles Qty. Total Rate/ Amount

(No. of vehicle-month) Vehicle-
During During Month
Construction Development
Period and O&M Period
1 Innova / Scorpio or equivalent (not more 24 24 48
than 3 years old)
2 Bolero or equivalent (not more than 3 2x24 60 108
year old) (2 Nos during Construction, 2
Nos during Maintenance Period)
Total

IV. Duty Travel to Site (Fixed Costs) (For all Lengths of projects) : Professional and Sub-
Professional Staff

Trips Number of Trips Rate* Amount

Site to NHAI HQ for Key Professionals 20 round trips (by Air
Economy Class)
Site to Regional Office for Key Professionals 20 round trips (by Air
Economy Class/Train First
Class/Deluxe AC Bus)
 National Highway Authority of India Request for proposal for AE
* Rate quoted includes Hotel charges, travel cost etc. complete.

V. Office Rent (Fixed Costs) – Minimum 200 sqm area of office shall be rented at Thrissur and 150
sqm office shall be rented at Trivandrum.
The rent cost includes electricity and water charges, maintenance, Cleaning, repairs, etc. complete.

Nos. of Months Rate/month Amount

1 84

The rent cost includes electricity and water charges, maintenance, cleaning, repairs, etc. complete.

VI. Office Supplies, Utilities and Communication (Fixed Costs)

S. No. Item Months Monthly Rate Amount in

Rs.
1. Office Supplies 84
2. Drafting Supplies 84
3. Computer Running Costs 84
4. Domestic and International 84
Communication

VII. Office Furniture and Equipment (Rental)

The cost shall include rental charges towards all such furniture and equipment as required for proper functioning of
office. Office furniture shall include executive tables, chairs, visitor chairs, steel almirahs, computer furniture,
conference table etc. Office equipment shall include as a minimum of telephone (2 external & 10 internal lines),
photocopier (15ppm, 12000 copies per month with A3 & A4 input) fax machine, PCs(5 No., Intel Core 2 Duo E8300, 19’’
colour TFT, Cache-6MB, RAM-2 GB, HDD-250 GB, DVD Writer, Key board, optical scroll mouse, MS-Windows Vista
Business, pre-loaded anti-virus etc.), laser printers (2 no., 14 ppm, 266 MHZ, 5000 pages per month, 600x600 dpi or
better etc., Engineering Plan printer (1 no.), binding machine (1 no.), plotter A0 size, overhead projector, AC (4 no., 1.5
Ton), Water Coolers (as required)etc.
Nos. of Months Rate/month Amount
84

VIII. Reports and Document Printing

S. No. Description No. of No. of Total Rate per Amount

Reports Copies per Nos. of Copy ( )
Report copies
1 Monthly reports 84* 1 84*
(Design and Construction)
2 Half yearly Reports 14* 1 14*
 National Highway Authority of India Request for proposal for AE
3 Various others reports as provided in 12* 1 12*
the Concession Agreement such as
Completion Report
*One report each shall be submitted to PIU. In addition AE shall Total
upload the reports in data lake. Only after the acceptance of
reports in Data lake the respective payment will be considered.

IX. Road Survey Equipment

The cost shall include carrying out survey using equipment, manpower, software and report processing.

Item Km/No. Rate per No of times Amount

km (INR) survey to be (INR)
conducted
Surface defects detection and roughness measurement 14.5 km 8
using Network Survey Vehicle
Pavement strength measurement using FWD 14.5 km 4
Bridge inspection using Mobile Bridge Inspection Unit 14.5 km 8
Road signs inspection using Retro Reflectometer 14.5 km 8
Drone Survey of the Stretch as per the requirement of latest 14.5 km
8
circulars
Total

X. Contingencies
A fixed amount of Indian Rupees ONE MILLION shall be included in the Financial Proposal. The provisions of
Contingency shall be operated with the specific approval from the Competent Authority in National Highways Authority
of India.
 National Highway Authority of India Request for proposal for AE
SECTION 6: TERMS OF REFERENCE FOR AUTHORITY’S ENGINEER

1. Scope

1.1 These Terms of Reference (the “TOR”) for the Authority’s Engineer are being specified pursuant to the EPC
Agreement dated........... (the “Agreement”), which has been entered into between the Authority and ............. (the
“Contractor”) for Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield
corridor from Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including
widening of the existing NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga
highway in the state of Bihar on EPC Mode and a copy of which is annexed hereto and marked as Annex-A to
form part of this TOR.

1.2 The TOR shall apply to construction and maintenance of the Project Highway.

2 Definitions and interpretation

2.1 The words and expressions beginning with or in capital letters and not defined herein but defined in the
Agreement shall have, unless repugnant to the context, the meaning respectively assigned to them in the
Agreement.

2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the context otherwise requires, be
deemed to be reference to the Articles, Clauses and Schedules of the Agreement, and references to Paragraphs
shall be deemed to be references to Paragraphs of this TOR.

2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall apply, mutatis mutandis, to
this TOR.

3 General

3.1 The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient manner, consistent with the
highest standards of professional integrity and Good Industry Practice.

3.2 The Authority’s Engineer shall perform the duties and exercise the authority in accordance with the provisions
of this Agreement, but subject to obtaining prior written approval of the Authority before determining.

(a) Any Time Extension.

(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates an obligation or liability
on either Party for a sum exceeding Rs. 5,000,000 (Rs. Fifty lakh.)

3.3 The Authority’s Engineer shall submit regular periodic reports, once every month, to the Authority in respect of
its duties and functions under this Agreement. Such reports shall be submitted by the Authority’s Engineer
within 10 (ten) days of the beginning of every month.
 National Highway Authority of India Request for proposal for AE
3.4 The Authority’s Engineer shall inform the Contractor of any delegation of its duties and responsibilities to its
suitably qualified and experienced personnel; provided, however, that it shall not delegate the authority to refer
any matter for the Authority’s prior approval in accordance with the provisions of Clause 18.2 EPC Agreement.

3.5 The Authority’s Engineer shall aid and advise the Authority on any proposal for Change of Scope under Article
13.

3.6 In the event of any disagreement between the Parties regarding the meaning, scope and nature of Good Industry
Practice, as set forth in any provision of the Agreement, the Authority’s Engineer shall specify such meaning,
scope and nature by issuing a reasoned written statement relying on good industry practice and authentic
literature.

4. Role and responsibility of Officers of the Authority

The officer in-charge of the Authority (e.g. PD/ RO/ CGM/ Member in the case of NHAI; RO/CE/ADG in the case
of MoRTH projects executed through the State PWDs; and PD/ED/Director in the case of NHIDCL) is responsible
for the overall supervision and monitoring of the execution of project as the representative of the owner of the
project. The Authority's Engineer is appointed to assist the Authority for carrying out the functions as detailed
under clause 18.2 of the EPC Agreement. As such, an officer of the Authority is vested with all such powers and
responsibilities as are enjoined upon the Authority's Engineer and is fully competent to issue any instructions
for proper monitoring and supervision of the project, either by himself or through the Authority's Engineer.
Instructions issued by the concerned officer of the Authority shall have the same effect as that of the Authority's
Engineer in terms of this Agreement. Wherever such concerned officer issues any instructions or notice to the
Contractor, he shall endorse a copy thereof to the Authority's Engineer.

5 Construction Period

5.1 During the Construction Period, the Authority’s Engineer shall review and approve the Drawings furnished by
the Contractor along with supporting data, including the geo-technical and hydrological investigations,
characteristics of materials from borrow areas and quarry sites, topographical surveys, and the
recommendations of the Safety Consultant in accordance with the provisions of Clause 10.1.6 of EPC Agreement.
The Authority’s Engineer shall complete such review and approve and send its observations to the Authority
and the Contractor within 15 (fifteen) days of receipt of such Drawings; provided, however that in case of a
Major Bridge or Structure, the aforesaid period of 15 (fifteen) days may be extended upto 30 (thirty) days. In
particular, such comments shall specify the conformity or otherwise of such Drawings with the Scope of the
Project and Specifications and Standards.

5.2 The Authority’s Engineer shall review and approve any revised Drawings sent to it by the Contractor and furnish
its comments within 10 (ten) days of receiving such Drawings. The review/approval of drawing should be
authenticated by Authority’s Engineer.

5.3 Quality Assurance Manual and Plan forms the basis of quality of the work. It is therefore essential that the Quality
Assurance Manual and Plan prepared by the Concessionaire be checked and approved. Thus, the Authority’s
Engineer shall check contents of Quality Assurance Plan and Manual of Concessionaire as per requirements of
Quality Management System (as per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and
roads respectively. The Authority’s Engineer Authority’s Engineer shall also offer their comments for
modifying/ improving the document. After receiving the corrected document, the Authority’s Engineer shall
 National Highway Authority of India Request for proposal for AE
review and formally approve the QAM and Quality Plan and send one copy to the Authority. The Authority’s
Engineer shall complete the review of the methodology proposed to be adopted by the Contractor for executing
the Works, and convey its comments to the Contractor within a period of 10 (ten) days from the date of receipt
of the proposed methodology from the Contractor.

5.4 The Authority’s Engineer shall grant written approval to the Contractor, where necessary, for interruption and
diversion of the flow of traffic in the existing lane(s) of the Project Highway for purposes of maintenance during
the Construction Period in accordance with the provisions of Clause 10.4 EPC Agreement.

5.5 The Authority’s Engineer shall review the monthly progress report furnished by the Contractor and send its
comments thereon to the Authority and the contractor within 7 (seven) days of receipt of such report.

5.6 On a daily basis, the concerned key personnel of Authority Engineer shall inspect the Construction Works.
Following activities need to be undertaken during the visits.

• Review of construction including progress, quality and safety of construction

• Inspection of defects and deficiencies in construction works
• Witnessing quality inspection tests at labs established by Concessionaire on a sample basis
Review of quality of work shall be done in reference to Quality Assurance Plan (QAP)/Manual and ISO
9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and roads respectively. The Authority’s
Engineer also needs to capture following documents and send to National Highways Authority of India field
office via email on a daily basis
• Scanned copy of filled RFI (Request for Inspection) form including commentary on
‘Satisfactory/Unsatisfactory’ nature of work completed by Concessionaire
• Daily inspection report Proforma as provided in Annexure I
• Readings of quality inspection tests witnessed by the Consultant
• Minimum 6 high resolution photographs supporting the remarks made by the Authority’s Engineer in RFI
form

Team Leader will be responsible for sending daily emails to National Highways Authority of India office

5.7 On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection Report in accordance with the
format prescribed in Annexure V setting forth an overview of the status, progress, quality and safety of
construction, including the work methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and Standards. In a separate section of
the Inspection Report, the Authority Engineer shall describe in reasonable detail the lapses, defects or
deficiencies observed by it in the construction of the Project Highway. The Authority Engineer shall send a copy
of its Inspection Report to the Authority and the Concessionaire latest by 7th of every month. Key sections of the
Monthly Progress Report are as follows.

S
Section Sub-Sections
No.
1.1 Construction progress in current month
1 Executive Summary 1.2 Summary of strip plan
1.3 Detailed strip plan
 National Highway Authority of India Request for proposal for AE
S
Section Sub-Sections
No.
1.4 Current issues and recommended actions by
AE
2.1 Salient Features of the Project
2.2 Project Milestones
2 Project Overview
2.3 Location Map
2.4 Key Plan
Critical issues and 3.1 Pending issues and action log
3
Action log 3.2 Obligations as per contract
4 Physical Progress 4.1 Detailed physical progress by component
5.1 LA summary
5.2 LA detail by CALA
Land Acquisition and 5.3 LA detail by village
5
Clearances 5.4 Manpower with each CALA
5.5 Clearances summary
5.6 Status of utility shifting
6 Change of Scope 6.1 Status of pending COS proposals
Mobilization of 7.1 Resource mobilization by contractor/
7
Resources concessionaire
Financial Progress 8.1 Pen picture- Escrow
8
Details 8.2 Escrow details
Summary of quality 9.1 Tests witnessed by IE/AE
9
control tests 9.2 Tests conducted by IE/AE
Monitoring of 10.1 Critical issues and action log
maintenance 10.2 Cumulative defects and deficiencies
10
obligations during
10.3 Status of damages
construction phase
11.1 Pen picture on safety features at
11 Safety features construction site
11.2 Accident report
Annex 1: Detailed list of physical components as
per Schedule G
12 Annexures
Annex 2 onwards: Additional details provided
by AE

5.8 If at any time during the Construction Period, the Authority Engineer determines that the Concessionaire has
not made adequate arrangements for the safety of workers and Users in the zone of construction or that any
work is being carried out in a manner that threatens the safety of the workers and the Users, it shall make a
recommendation to the Authority forthwith, identifying the whole or part of the Construction Works that should
be suspended for ensuring safety in respect thereof.

5.9 The Authority’s Engineer shall conduct the pre-construction review of manufacturer’s reports and standard
samples of manufactured Materials, and such other Materials as the Authority’s Engineer may require.
 National Highway Authority of India Request for proposal for AE
5.10 For determining that the Works conform to Specifications and Standards, the Authority’s Engineer shall require
the Contractor to carry out, or cause to be carried out, tests at such time and frequency and in such manner as
specified in the Agreement and in accordance with Good Industry Practice for quality assurance. For purposes
of this, the tests specified in the IRC Special Publication-11 (Handbook of Quality Control for Construction of
Roads and Runways) and the Specifications for Road and Bridge Works issued by MORT&H (the “Quality Control
Manuals”) or any modifications/substitution thereof shall be deemed to be tests conforming to Good Industry
Practice for quality assurance.

5.11 The Authority’s Engineer shall test check at least 60(sixty) percent of the quantity or number of tests prescribed
for each category or type of test for quality control by the Contractor.

5.12 The timing of tests referred to in Paragraph 5.10, and the criteria for acceptance/rejection of their results shall
be determined by the Authority’s Engineer in accordance with the Quality Control Manuals. The tests shall be
undertaken on a random sample basis and shall be in addition to, and independent of, the tests that may be
carried out by the Contractor for its own quality assurance in accordance with Good Industry Practice.

5.13 In the event that results of any tests conducted under Clause 11.10 establish any Defects or deficiencies in the
Works, the Authority’s Engineer shall require the Contractor to carry out remedial measures.

5.14 The Authority’s Engineer may instruct the Contractor to execute any work which is urgently required for the
safety of the Project Highway, whether because of an accident, unforeseeable event or otherwise; provided that
in case of any work required on account of a Force Majeure Event, the provisions of Clause 21.6 of EPC
Agreement shall apply.

5.15 In the event that the Contractor fails to achieve any of the Project Milestones, the Authority’s Engineer shall
undertake a review of the progress of construction and identify potential delays, if any. If the Authority’s
Engineer shall determine that completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Contractor to indicte within 15 (fifteen) days the steps proposed to be take to
expedite progress, and the period within which the Project Completion Date shall be achieved. Upon receipt of
a report from the Contractor, the Authority’s Engineer shall review the same and send its comments to the
Authority and the Contractor forthwith.

5.16 The Authority’s Engineer shall obtain from the Contractor a copy of all the Contractor’s quality control records
and documents before the Completion Certificate is issued pursuant to Clause 12.2 of EPC Agreement.

5.17 Authority’s Engineer may recommend to the Authority suspension of the whole or part of the Works if the work
threatens the safety of the Users and pedestrians. After the Contractor has carried out remedial measure, the
Authority’s Engineer shall inspect such remedial measures forthwith and make a report to the Authority
recommending whether or not the suspension hereunder may be revoked.

5.18 In the event that the Contractor carries out any remedial measures to secure the safety of suspended works and
users, and requires the Authority’s Engineer to inspect such works, the Authority’s Engineer shall inspect the
suspended works within 3 (three) days of receiving such notice, and make a report to the Authority forthwith,
recommending whether or not such suspension may be revoked by the Authority.

5.19 The Authority’s Engineer shall carry out, or cause to be carried out, all the Tests specified in Schedule-K and
issue a Completion Certificate or Provisional Certificate as the case may be. For carrying out is functions under
 National Highway Authority of India Request for proposal for AE
this Paragraph 4.18 and all matters incidental thereto, the Authority’s Engineer shall act under and in
accordance with the provisions of Article 12 and Schedule-K. The Authority’s Engineer shall use following
equipment in carrying out the tests.

S No Key metrics of Asset Equipment to be used

1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer

6 Maintenance Period

6.1 The Authority’s Engineer shall aid and advise the Contractor in the preparation of its monthly Maintenance
Programme and for this purpose carry out a joint monthly inspection with Contractor.

6.2 The Authority’s Engineer shall undertake regular inspections, at least once every month to evaluate compliance
with the Maintenance Requirements and submit a Maintenance Inspection Report to the Authority and the
Contractor.

6.3 Visual Inspection of project highway

6.3.1 The Authority Engineer shall carry out visual inspection of entire highway stretch as per the frequency defined
in the following table

Frequency of
Nature of defect or deficiency
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii
Removal of debris Daily
)
(b) Hard/earth shoulders, side slopes, drains and culverts
(i) Variation by more than 2% in the prescribed slope of camber/cross fall Weekly
(ii) Edge drop at shoulders Weekly
(iii) Variation by more than 15% in the prescribed side (embankment) slopes Weekly
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and immediately
(v) Weekly
preceding the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
 National Highway Authority of India Request for proposal for AE
Frequency of
Nature of defect or deficiency
inspection
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction in a minimum head-room of 5 m above carriageway or obstruction
(i) Daily
in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
(iv) Removal of vegetation affecting sight line and road structures Weekly
(f ) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical, water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration in Approach Roads, -[pedestrian facilities, truck lay-
(i) bys, bus-bays, bus- shelters, cattle crossings, Traffic Aid Posts, Medical Aid Daily
Posts and other works]
(j) Incident Management
Instances of Incident Management as reported including time of call, response
(i) Daily
time, services rendered and time of clearing of the Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
 National Highway Authority of India Request for proposal for AE
Frequency of
Nature of defect or deficiency
inspection
Gathering of dirt in bearings and joints; or clogging of spouts, weep holes and
(ii) Weekly
vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron, toes, floor or guide
(vi) Weekly
bunds
(vii) Growth of vegetation affecting the structure or obstructing the waterway Weekly

6.3.2 All elements which have daily inspection frequency shall be inspected weekly as well. Similarly, all elements
which have weekly inspection frequency shall be inspected monthly as well.
6.3.3 Daily inspection report format and weekly inspection report format has been provided in Annexure II and III of
this document respectively. Manpower which needs to conduct visual inspection and mode of reporting is
defined in the following table

Frequency of Inspection to be carried out

Mode of reporting
inspection by
Daily Sub-professional staff Soft copy by Email
Weekly Key personnel Soft copy by Email
Hard copy and Soft
Monthly Key personnel
copy

6.3.4 High resolution photographs and video of the highway stretches having defects and/or deficiencies shall be
submitted along with Weekly Inspection Report and Monthly Status Report. Summary of key observations
around defects and deficiencies in highway stretch shall be reported in Monthly Progress Report and detailed
inspection report shall be provided as Annexure to Monthly Progress Report.

6.3.5 The Authority’s Engineer shall also be responsible for inspection and monitoring of Wayside
Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic Management System) and incident
management.

6.4 Road conditions surveys

6.4.1 The carrying out of condition surveys will be one of the most important and crucial field tasks under the project.
The Authority Engineer shall carry out condition surveys using equipment and following a frequency as defined
under.

Frequency of condition
S No Key metrics of Asset Equipment to be used
survey
At least twice a year (As
Surface defects of Network Survey Vehicle per survey months
1
pavement (NSV) defined for the state basis
rainy season)
At least twice a year (As
Roughness of per survey months
2 Laser Profilometer
pavement defined for the state basis
rainy season)
 National Highway Authority of India Request for proposal for AE
Falling Weight
3 Strength of pavement At least once a year
Reflectometer (FWD)
At least twice a year (As
Mobile Bridge Inspection per survey months
4 Bridges
Unit (MBIU) defined for the state basis
rainy season)
At least twice a year (As
per survey months
5 Road signs Retro-reflectometer
defined for the state basis
rainy season)

The first equipment based inspection shall be conducted at the time of completion testing. The other inspections shall
be conducted before and after the rainy seasons as per the schedule defined in Annexure IV, except for FWD testing
which shall be conducted once a year.

Calibration of equipment, wherever needed, is required to be done in presence of Competent Authority. Once approval
of equipment, the settings and a sample data set is provided by Competent Authority, network level data for entire
project stretch can be collected. Month of survey for each state has been defined in Annexure IV of this document.

6.4.2 Measurement of pavement surface defects and roughness

i. The Authority Engineer shall use Network Survey Vehicles mounted with equipment such as Laser based
automatic crack detection , high resolution digital cameras for RoW and pavement, high accuracy DGPS
receiver and in vehicle data processing software or better technology to accurately measure following
pavement surface properties
Surface defect Dimensions to be reported
• Length
Cracking • Width
• Depth
• Area
Potholes
• Depth
• Indicator
Raveling • %
• Area
• Depth
Rutting
• Width
Concrete Joint/ Faulting • Length
Roughness • IRI in both wheel paths
ii. The following criteria shall be met by the process of defects detection
• Measurement of 3D road profile using such technologies as laser scanning or other proven technologies.
• Ability to operate (collect data) at different speeds with a minimum speed of 30km/hr and up to at least
75 km/ hr.
• Profile depth accuracy of 0.5mm
• Capability for lane tracking to control driver wander’ and ensure high repeatability of data between
surveys.
 National Highway Authority of India Request for proposal for AE
• Measure at least 3.5m width of highway lane.
• Transverse Profile including rut depth measurement of pavement surface widths of both carriageway
and shoulders. The rut depth data must be convertible to different straightedge lengths (1.8m to 3.5m)
and meet industry standards (ASTM E1703 / E1703M).
• Pavement images with capability to automatically identify and rate distresses
• Roughness measurement with outputs of both raw longitudinal profiles and International Roughness
Index (IRI) calculation shall be reported at least 100m referenced to the preceding Location Reference
Post (LRP). The roughness must meet ASTM-E950 (equivalent to Class I road profiler). The IRI shall be
determined in both wheel paths.
• Ability to record images at user-defined intervals (e.g. every 5, 10m, etc.)
• Minimum images resolution of 1600x1200
• Outputs must include Standard JPEG image or similar industry standard
• Distance resolution of <1mm,
• Capable of achieving distance accuracy of 0.1% (i.e. within 1m over 1km distance)
• All data outputs should be in a non-proprietary format (e.g. .CSV, .MDB, Excel) and not require specialist
software in order to view or format data
• Data should also be capable of being easily formatted into data compatible
with HDM-4

iii. The following are the set of deliverables which should be submitted after completion of survey as part of
Monthly Progress Report
• Raw data generated from the equipment which are part of Network Survey covering the parameters
mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
• Video logging
o Pavement imagery (AVI/JPEG)
o 360 degree imagery (JPEG)
• Interpretation report covering summary of entire survey and analysis of defects and deficiencies

6.4.3 Measurement of pavement strength

(i) The Authority Engineer shall carry out structural strength surveys for existing pavements using Falling Weight
Deflectometer technique in accordance with the procedure given in IRC:115-2014 (Guidelines for Structural
Evaluation and Strengthening of Flexible Road Pavements Using Falling Weight Deflectometer (FWD)
Technique) and IRC: 117-2015 (Guidelines for the Structural Evaluation of Rigid Pavement by Falling Weight
Deflectometer)

(ii) The interval at which deflection measurements are to be taken up are as per IRC:115-2014 / IRC:117-2015. For
flexible pavements, the sample size and the interval of the data to be collected depends on the length of the
uniform section calculated and condition of the pavement section i.e. ‘good’, ‘fair’ and ‘poor’ for each lane,
established on the pavement condition data based on the criterion given in IRC:115-2014. For rigid pavements,
the deflection data may be collected at interiors, corners, transverse joints and longitudinal joints in the outer
lanes at intervals as specified in IRC:117-2015.
 National Highway Authority of India Request for proposal for AE
(iii) The following are the set of deliverables which should be submitted after completion of inspection test as part
of Monthly Progress Report

• Data report covering following parameters

o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous E1
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
• Interpretation report covering summary of entire survey results and analysis of key parameters

6.4.4 The Authority Engineer shall carry out the condition and structural assessment survey of the bridges in
accordance with IRC-SP; 35 with the use of Mobile Bridge Inspection unit (MBIU) or better technology.

(i) The following criteria shall be met by the process of bridge condition assessment

• Automatic folding and unfolding of platform

• 90 degree rotation of platform
• Sufficient safety features to be incorporated such as dedicated power supply, emergency cut off system, etc.
• Complete access to hidden parts of the bridge by the raters

(ii) Detailed bridge inspection report shall be submitted as per the Inspection Proforma provided in IRC-SP 35

6.4.5 Measurement of retroreflection of road signs

(i) The Authority Engineer shall measure Coefficient of retro reflected luminance RA (night time retro reflection) of
road traffic signs using a portable retro reflectometer.

(ii) The following criteria shall be met by the process of road signs retro reflection measurement

• Measurement of retro reflective signs shall be conducted in accordance with ASTM E1709 and ASTM E2540
• Measurement time after pressing trigger shall be less than or equal to 1 sec
• Observation angle adjustment from 0.2 degrees to 2.0 degrees
• Entrance angle adjustment from -45 degrees to +45 degrees
• Self-contained commercially available battery
• Inbuilt data storage of at least 2,000 measurements so that data transfer requirement is minimized while
the survey is being conducted
• Interface for transferring data from device to Computer
• Built in GPS to capture GPS coordinates of road sign
• Range shall be at least 0-2000 cd/lx/m2
 National Highway Authority of India Request for proposal for AE
(iii) The following are the set of deliverables which should be submitted after completion of survey as part of
Monthly Progress Report

• System generated coefficient of retro reflected luminance RA (nighttime retro reflection) of all road signs
• Interpretation report covering analysis of road signs falling in different range of RA and actions to be taken
6.5 The Authority Engineer shall carry out following inspections of ETC lanes at toll plazas on a month basis:

(i) Infrastructure:

• Availability of civil infrastructure at toll plazas required for installation of ETC systems
• Adequacy of hardware, software and other related items as per IHMCL/ National Highways Authority of India
technical specifications and requirements

(ii) Operations:

• Adherence of various stakeholders (acquirer bank, system integrator, toll operator, issuer bank etc) of the ETC
system to the service level agreements
• Efficacy of the ETC system (RFID tagging, AVC, WIM etc) in terms of accuracy and uptime
• Tracking and reporting toll plaza experience metrics such as average waiting time, transaction times for
different modes of payment (RFID, cash, smart cards, QR codes etc) and congestion levels (eg. length of queue in
different lanes) across 4 different times in a day
• Robustness of dispute resolution mechanisms in place for the tag holder and toll operators by the issuer and
acquirer banks

6.6 The Authority Engineer shall prepare a Monthly Status Report in O&M phase of project in respect of its duties
and functions under this Agreement and in accordance with the format prescribed in Annexure VI. 1st
deliverable of the report which is an executive summary to the main report (Section 1) shall be submitted to the
Authority and updated on the PMIS and project specific website by 4th of every month. Main report (Section 2
onwards) shall be submitted to the Authority and updated on the PMIS and project specific website by 7th of
every month. Key sections of the Monthly Status Report are as follows;

S. No. Sections Sub sections

1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
 National Highway Authority of India Request for proposal for AE
S. No. Sections Sub sections
3.1 Issue and action log
Critical issues and action 3.2 Summary of deficiencies
3
taken 3.3 Obligations as per contract
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
5.1 Monthly ETC Report
5 Monitoring of ETC Lanes 5.2 On-ground infrastructure report
5.3 On ground ETC operations & SLA adherence
6.1 Damages for non completion of project facilities
6 Status of damages 6.2 Damages for breach of maintenance activities
6.3 Damages for non completion of major maintenance works
7 Change of Scope proposals 7.1 Change of Scope proposals
8 Status of pending disputes 8.1 Status of pending disputes
9.1 Toll collection statement
9.2 Accident Report
9 Reports 9.3 Details of user complaints
9.4 Encroachment list
9.5 Lane closure report
Annex I- Detailed visual inspection report of project highway
10 Annexures
Annex II onwards- Additional details provided by AE

6.7 The Authority’s Engineer shall specify the tests, if any, that the Contractor shall carry out, or cause to be carried
out, for the purpose of determining that the Project Highway is in conformity with the Maintenance
Requirements. It shall monitor and review the results of such tests and remedial measures, if any, taken by the
Contractor in this behalf.

6.8 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-E, the Authority’s Engineer shall, in
conformity with Good Industry Practice, specify the permissible limit of deviation or deterioration with
reference to the Specifications and Standards and shall also specify the time limit for repair or rectification of
any deviation or deterioration beyond the permissible limit.

6.9 The Authority’s Engineer shall examine the request of the Contractor for closure of any lane (s) of the Project
Highway for undertakings maintenance/repair thereof, and shall grant permission with such modifications, as
it may deem necessary, within 5 (five) days of receiving a request from the Contractor. Upon expiry of the
permitted period of closure, the Authority’s Engineer shall monitor the reopening of such lane (s), and in case
of delay, determine the Damages payable by the Contractor to the Authority under Clause 14.5 of EPC Agreement

7 Determination of costs and time

 National Highway Authority of India Request for proposal for AE
7.1 The Authority’s Engineer shall determine the costs, and/or their reasonableness, that are required to be
determined by it under the Agreement.

7.2 The Authority’s Engineer shall determine the period of Time Extension that is required to be determined by it
under the Agreement.

7.3 The Authority’s Engineer shall consult each Party in every case of determination in accordance with the
provisions of Clause 18.5 of EPC Agreement.

8 Payments

8.1 The Authority’s Engineer shall withhold payments for the affected works for which the Contractor fails to revise
and resubmit the Drawings to the Authority’s Engineer in accordance with the provision of Clause 10.2.4 (d) of
EPC Agreement.

8.2 Authority’s Engineer shall

(a) within 10 (ten) days of receipt of the Stage Payment Statement from the Contractor pursuant to Clause
19.4, determine the amount due to the Contractor and recommend the release of 90 (ninety) percent of
the amount so determined as part payment, pending issue of the Interim Payment Certificate; and
(b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred to in Clause 19.4, deliver
to the Authority and the Contractor an Interim Payment Certificate certifying the amount due and
payable to the Contractor, after adjustments in accordance with the provisions of Clause 19.10 of EPC
Agreement.

8.3 The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the First stage Maintenance Payment
Statement from the Contractor pursuant to Clause 19.6 of EPC Agreement, verify the Contractor’s statement
and certify the amount to be paid to the Contractor in accordance with the provisions of the Agreement.

8.4 The Authority’s Engineer shall certify final payment with 30 (thirty) days of the receipt of the final payment
statement of Maintenance in accordance with the provisions of Clause 19.16 of EPC Agreement.

9 Other duties and functions

The Authority’s Engineer shall perform all other duties and functions as specified in the Agreement.

10 Miscellaneous

10.1 All key personnel and sub professional staff of the Authority Engineer shall use the fingerprint based (biometric)
attendance system for marking their daily attendance. Attendance shall be marked at least once a day and
anytime during the day. 1 Biometric Attendance System shall be installed by the Authority Engineer at its own
cost at the site office in order to facilitate the attendance marking. More systems can be installed near the project
highway up to a maximum of 1 system per 50 km in order to encourage frequent visits of project highway by
key personnel and sub professional staff. A copy of monthly attendance records shall be attached with Monthly
Status Report. Proper justification shall be provided for cases of absence of key personnel/ sub professional staff
which do not have prior approval from Project Director of concerned stretch.
 National Highway Authority of India Request for proposal for AE
10.2 As per Policy guideline No 10.2.28/2021 dated 15.01.2021, NHAI has developed an advanced Face Recognition
location based mobile Application System e- Attendance System to track and monitor attendance of key
personnel deployed by AEs/ IEs & Consultants for the project. This system is integrated with Data Lake/ PMS
Portal. The application uses facial recognition, GPS based location identification enabling a user to mark their
daily attendance daily by signing-in, in the morning and sign out, at the end of the day. The E- attendance System
is mandatory with effect from 20 January 2021 for all key personnel/ engineers deployed by AE/ IE Consultant
as per their contract.

10.3 A copy of all communications, comments, instructions, Drawings or Documents sent by the Authority’s Engineer
to the Contractor pursuant to this TOR, and a copy of all the test results with comments of the Authority’s
Engineer thereon, shall be furnished by the Authority’s Engineer to the Authority forthwith.

10.4 The Authority’s Engineer shall retain at least one copy each of all Drawings and Documents received by it,
including ‘as – built’ Drawings and keep them in its safe custody.

10.5 Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer shall obtain a complete set of
as built Drawings in 2 (two) hard copies and in micro film form or in such other medium as may be acceptable
to the Authority, reflecting the Project Highway as actually designed, engineered and constructed, including an
as-built survey illustrating the layout of the Project Highway and setback lines, if any, of the buildings and
structures forming part of project Facilities; and shall hand them over to the Authority against receipt thereof.

10.6 The Authority’s Engineer, if called upon by the Authority or the Contractor or both, shall mediate and assist the
Parties in arriving at an amicable settlement of any Dispute between the Parties.

10.7 The Authority’s Engineer shall inform the Authority and the Contractor of any event of Contractor’s Default
within one week of its occurrence.

11. PERFORMANCE CLAUSE

Authority’s Engineers shall be expected to fully comply with all the provisions of the `Terms of Reference’, and
shall be fully responsible for supervising the Designs, Construction and maintenance and operation of the facility
takes place in accordance with the provisions of the EPC Agreement and other schedules. Any failure of the
Authority Engineer in notifying to Employer and the Contractor on non-compliance of the provisions of the
EPC Contract Agreement and other schedules by the EPC Contractor, non-adherence to the provision of ToR
and non-adherence to the time schedule prescribed under ToR shall amount to non-performance.

The Authority Engineer shall appoint its authorized representative, who shall issue on behalf of the AE,
Completion Certificate along with the Team Leader and shall carry out any such task as may be decided by
Employer. The AE shall take prior approval of Employer before issuing Completion Certificate. The proposal
submitted shall also include the name of the authorized representative along with the authorization letter
and power of attorney.

12. CONSULTANT’S PROPOSAL

12.1 List of key personnel to be fielded by the Consultants shall be as below:

 National Highway Authority of India Request for proposal for AE
Normal Highway Project:

i. Team Leader Cum Senior Highway Engineer

ii. Senior Quantity cum Material Expert
iii. Bridge/Structural Engineer (3 nos.)
iv. Road Safety Expert

12.2 Broad job-description and minimum qualification for key personnel mentioned above is enclosed as
Enclosure–B. However, higher marks shall be accorded to the Candidate with higher relevant qualification and
experience. All the CV’s of the personals mentioned in Para5.3 (iii) of Data Sheet shall be evaluated at the time
of evaluation of technical proposal. The age of the Key Personnel should not be more than 65 years on the
date of submission of proposal. Consultants are advised in their own interest to frame the technical proposal
in an objective manner as far as possible so that these could be properly assessed in respect of points to be given
as part of evaluation criteria. The bio-data of the key personnel should be signed on every sheet by the personnel
concerned and the last sheet of each bio-data should also be signed by the authorised signatory for the
Consultant. The key personnel shall also certify at the end of their bio-data proforma that they have not left any
of the Employer works without completing of their assignment and have not accepted any other offer at the
time of signing of the bio-data and as such shall be available to work with the Authority Engineer, if the Project
is awarded. In case the key personnel leaves the assignment without approval of Employer, Em ployer would
beat liberty to take any appropriate action against that key personnel including debarment. The CV submitted
by selected firm/JV shall be hoisted on official website of Employer.

12.3 In addition to above, consultants are required to propose other key personnel, sub- professional staff and other
field engineers as detailed in Enclosure-A and the minimum qualification requirements for the same is
enclosed in Enclosure–B.
 National Highway Authority of India Request for proposal for AE
13. PERIOD OF SERVICES

13.1 The services of an Authority’s Engineer will be in phases as per Contract Agreement.
13.1.1 The appointment of the Authority’s Engineer shall initially be as per details given below.

Period of service Construction period Maintenance/ DLP

(in months) (in months) Period
(in months)
Construction
Period (24
month) + DLP
Maintenance Period
Period as per Civil 24 month
(60 month)
Contract
Agreement (60
month)

The proposed manpower deployment for this period shall be matching the activities to be performed during the
said period. The time frame for services during the deployment of key personnel during this period shall be as
shown in Enclosure A. Extension of Time for providing services of the Authority’s Engineer may be extended
concurrently with the Extension of Time granted, if any, to the EPC Contractor for the project, subject to
satisfactory performance of the Authority’s Engineer and limited to original period of consultancy services.

14. Project Coordinator

The Firm shall appoint a personnel from its head office to act as Project Coordinator for the assignment. He will
be authorised to communicate with the Authority in respect of all matters pertaining to the project. The cost of
the Project Coordinator shall be incidental to the Consultancy Assignment.
 National Highway Authority of India Request for proposal for AE
Enclosure-A

MAN - MONTHS INPUT FOR KEY PROFESSIONAL STAFF

AUTHORITY ENGINEER

S. No. Key Personnel Man-month in Man-month in Defect

Construction period of 24 Liability Period of 60
Months months
A: Key Personnel
1. Team Leader Cum Senior Highway Engineer 24 15
2. Bridge/Structural Engineer 24 10
3. Resident cum Highway Engineer 24 60
4. Senior Pavement Specialist 24 0
5. Senior Quality cum Material Expert 24 0
6. Road Safety Expert 8 10
Sub Total 104 95
Total for Construction and Maintenance 223
B: Sub Professional Staff
1 Highway Design Engineer 4 0
2 Bridge/Structure Design Engineer 4 0
3 Survey Engineer 24 0
4 Assistant Highway Engineer 24 60
6 Assistant Bridge Engineer 24 0
7 Assistant Quality cum Material Engineer 24 10
8 Electrical Engineer 4 3
9 Quantity Surveyor 24 12
10 Horticulture Cum Landscaping Specialist 6 18
Sub Total 138 103
Total for Construction and Maintenance 241
Grand Total 464

Note:
1. The other inputs like support staff shall be provided by the Consultant of an acceptable type commensurate with the roles
and responsibilities of each position
2. In case of project having different construction period, Man Month Input shall be adjusted proportionately
3. The Financial Expert or Legal expert or Contract Specialist may be required for the project for specific needs. Their
deployment shall be arranged by the Consultant on specific requisition from the Authority and the payment shall be made
as per the actual deployment. The Financial Expert or Legal expert or Contract Specialist shall be paid at the rates quoted
for Senior Pavement Specialist.
 National Highway Authority of India Request for proposal for AE
Enclosure-B

QUALIFICATION OF KEY PERSONNEL

TEAM LEADER CUM SENIOR HIGHWAY ENGINEER

This is the senior most position and the expert engaged as the team leader shall be responsible
for reviewing the entire Project preparation and implementation activities of the Contractor.
He shall check all the Designs being prepared by the Contractor, ensure execution of works on
site as per specification and standards, and continuously interact with the National Highways
Authority of India and the Contractor. He shall undertake Project site visits and shall guide,
supervise, coordinate and monitor the work of other experts in his team as well as those of
the Contractor. The candidate is required to be a Senior Highway Engineer, who should have
a proven record of supervising, organising and managing of construction of highway projects
and also of Project preparation of large magnitudes projects, as defined below, financed by
international lending agencies and others. Knowledge of Project management shall be an
added advantage.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from recognized university.
b) Total Professional Experience of at least 12 years in handling Highway Projects.
c) At least 5 years’ experience as Team Leader/Project Manager or similar capacity in
Highway Development Project.
d) He should have handled as Team Leader/Project Manager or similar capacity of at
least two projects in Construction Supervision / IC (of length 40% of project length or
more of similar configuration (2/4/6 laning**)
e) He should have handled as Team Leader or similar capacity of at least two Projects of
project Preparation of major highway Project (of length 40% of project length or more
of similar configuration (2/4/6 laning**).
f) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Highway Projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**).

2. Preferential Qualifications.
a) Post Graduate Degree in Construction Management/Transportation/Highway
Engineering//Structural Engineering/ any specialised stream of Civil Engineering.
b) Highway Development Projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**) taken up under EPC.
c) Degree/Diploma/Certificate in Project Management
National Highway Authority of India Request for proposal for AE
Note: (1) Similar Capacity includes the following positions
National Highway Authority of India Request for proposal for AE
i. On behalf of Consultant: Team Leader / Resident Engineer (Construction
Supervision/IE/AE).
ii. On behalf of Contractor : Project Manager (Construction/
Construction Supervision)
iii. In Government Organizations : Superintending Engineer (or equivalent)
and above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e)
& 1(f)above, where the input of the personnel is 12 months, 9 months and 12 months
respectively.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Contractor for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Contractor.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 12 years in Highway Projects.
c) At least 5 years’ experience in similar capacity in Highway Development
Project.
d) Should have handled at least 2 major projects (of length 40% of project length
or more of similar configuration (2/4/6 laning**) and above).

2. Preferential Qualifications.
a) Post Graduate Degree in Transportation/Highway
Engineering/StructuralEngineering/Geotechnical Engineering/any
specialised stream of Civil Engineering.
b) Experience of Highway Project (of length 40% of project length or more of
similarconfiguration (2/4/6 laning**) and above) of Construction /
Construction Supervision
/ IC of Highway projects
National Highway Authority of India Request for proposal for AE
BRIDGE & STRUCTURAL ENGINEER
The Bridge& Structural Engineer shall be responsible for checking the designs of
bridges, ROBs, interchanges and any other structure to be constructed in the Project
highway and supervising the works of bridges, interchanges and any other structure
to be constructed by the Contractor for this project. He shall also inspect the bridge
rehabilitation and repair works to be undertaken by the Contractor. He should have
thorough understanding and experience with international `best practices’ of modern
bridge construction technology.
He should have the following qualification / experience.

1. Essential Qualifications.
National Highway Authority of India Request for proposal for AE
a) Graduate in Civil Engineering from a recognized University.

b) Professional Experience of at least 10 years in handling Highway/Bridge

projects.
c) At least 5 years’ experience in Construction / Construction Supervision of
bridge / interchange / any other structures.
d) Experience in similar capacity in supervision of at least 2 Major Highway
Bridges.
e) Experience in supervision of Rehabilitation and repair of 2 nos Major Bridges.

2. Preferential Qualifications.
a) Post Graduate Degree in Structural Engineering.
b) He should have thorough understanding and experience of modern bridge
construction technology. viz., Precast Segmental, Balanced Cantilever
Construction, Extradosed Bridge, Full Span Launching, Incremental Launching.
SENIOR PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Contractor, for the review of
highway designs and drawings using sophisticated computer software and also
construction and O&M works and to ensure life cycle cost effectiveness and viable
design of pavement including appropriate rehabilitation / strengthening of the
existing two lane pavement which is significantly distressed. He shall also be
responsible for ensuring complete adherence to maintenance standards during
Construction and Operation period. Thus, the position requires a pavement specialist
with thorough knowledge and understanding of international ‘best practices’ in the
field of Design, Construction and maintenance of flexible/rigid type of pavements
including latest Codal stipulations and specifications.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.
b) Professional Experience of at least 10 years in Pavement Design / Pavement
Construction / Pavement Maintenance of Highways / Roads / Airfield Runways
c) Experience of at least 5 years in similar capacity in Construction / Construction
Supervision of 2/4/6 laning** of major highway projects.
d) Experience as Pavement / Geotechnical Engineer in
Construction/Construction Supervision of at least 2 major highway projects (of
length 40% of project length or more of similar configuration (2/4/6 laning**)
and above).

2. Preferential Qualifications.

a) Post Graduate Degree in Highway Engineering / Pavement Engineering

/Transportation Engineering
b) Experience as a Pavement Specialist/Pavement Engineer in Highway project(of
National Highway Authority of India Request for proposal for AE
National Highway Authority of India Request for proposal for AE
SENIOR QUALITY/MATERIAL EXPERT
The Quality/Material Expert shall review the test results of bore holes, quarry and
borrow area material to find out their strength characteristics and suitability for using
them in construction. He shall inspect the Contractor’s field laboratories to ensure that
they are adequately equipped and capable of performing all the specified testing
requirements of the contract. He shall look into the quality assurance aspect of the
construction works and supervise the setting-up of the various Contractor’s rock
crushers and bituminous mixing plants to ensure that the specified requirements for
such equipment are fully met. Experience in latest Quality Management techniques in
highway projects shall have added advantage.
He should have the following qualification / experience.

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.

b) Professional Experience of at least 10 years in handling Highway projects.

c) Experience of at least 5 years as Senior Quality/ Material Expert or in similar
capacityin Construction / Construction Supervision /major highway projects
d) Experience as Senior Quality/ Material Expert or in similar capacity in handling
of at least 2 similar highway projects. (of length 40% of project length or more
of similar configuration (2/4/6 laning**) and above)

2. Preferential Qualifications.

a) Post Graduate Degree in Geotechnical Engineering / Foundation Engineering /

Soil Mechanics.
National Highway Authority of India Request for proposal for AE
ROAD SAFETY EXPERT
Shall be responsible for the overall Road Safety Aspect of the Project. He shall ensure
that safety provisions as per relevant codes are strictly followed at site during
Construction of Road and also during the Maintenance Period

1. Essential Qualifications.
a) Graduate in Civil Engineering from a recognized University.

b) Professional Experience of at least 10 years in handling Highway projects.

c) Minimum 5 years experience in Road Safety works of Major Highway
Projects (4 / 6laning projects)
d) Experience in similar capacity in Road Safety Audit of at least 2 nos. 2/4/6
lane** highway / expressway project including 1 nos. at design stage
e) Experience in similar capacity in the field of Road Safety Management Plan.

f) It is mandatory for the Road Safety Expert to have completed at least 15

days’
certification course on Road safety Audit from IAHQ/ IITs/ NITs/ CRRI. The CV
of the proposed key personnel not having completed 15 days’ certification
course shall not
National Highway Authority of India Request for proposal for AE
be evaluated. For avoidance of doubt, it is clarified herein that the certification training
course may be either from a single institution or from multiple institutions.

2. Preferential Qualifications
a) Post Graduate Degree in Traffic Transportation/Safety Engineering.
b) Experience in similar capacity in identification and improvement of black spots on
Major Highway Project.
c) Experience in similar capacity in Preparation of Road Safety Management Plan for inter
urban Highways.

SUB PROFESSIONAL

Highway Design Engineer

The Highway Design Engineer shall be responsible for the review of highway designs and drawings
using sophisticated computer software. His experience shall include computer aided design methods
for highway engineering with particular reference to CAD application to the geometric design for
highway projects.

He should have following qualification/ experience:

(1) Essential Qualifications

(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in highway works.
(iii) Experience of at least 4 years (out of total 8 years) in highway designing works.
(iv) He should have handled as Highway Design Engineer at least 2 projects of similar
configuration.
(v) Exposure of Computer Software Programme for Design of Highways.

(2) Preferential Qualification:

(a) Post graduate in Highway/ Pavement/ Transportation Engineering.

(b) Experience in Highway Projects in innovative/ non – traditional technology and
design.

Bridge/ Structure Design Engineer

National Highway Authority of India Request for proposal for AE
The Bridge Design Engineer shall be responsible for checking the designs of Bridges, ROBs,
interchanges and any other structure to be constructed in the Project Highways. He shall also review
the rehabilitation measures to be proposed by the Contractor for existing structures based on site
condition and structural requirement. His expertise shall include computer aided design methods for
Structural Engineering with particular reference to structural design.

He should have following qualification/ experience:

National Highway Authority of India Request for proposal for AE
(1) Essential Qualifications

(i) Graduate in Civil Engineering from recognized University.

(ii) Professional experience of 8 years in Bridge Design.
(iii) 5 years out of total 8 years’ experience in similar capacity for design of major
highway bridges/ structures.
(iv) Experience of designing of at least 2 major highway Bridges of similar configuration.

(2) Preferential Qualification:

(v) Post graduate in structural Engineering.

(vi) Design experience of major highway bridge of length 200 m or more (excluding
approaches)
(vii) Experience in similar capacity in innovative and specialized major bridge design (pre
– cast segmental, cantilever construction, cable stayed bridge, suspension bridges
etc.)

SURVEY ENGINEER

The candidate should be Graduate in Civil Engineering Firm may field Survey Engineer with diploma in
Civil Engineering/Survey having at least 5 years’ experience in the field of surveying out of which at
least 3 years should be in highway projects and they should have also dealt with at least 1 project of
similar nature. This position requires thorough understanding of modern computer based method of
surveying with total station digital level etc.

ASSISTANT HIGHWAY ENGINEER

The Candidate should be Graduate in Civil Engineering.

CAD EXPERT

He should be Graduate in Civil Engineering/Computer Science having experience in computer related

design method for highway engineering.

ENVIRONMENTAL ENGINEER
National Highway Authority of India Request for proposal for AE
The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other relevant
qualification. He should have at least 6 years’ experience out of which 2 years in highwayprojects. He
should have good knowledge of MOEF guidelines/requirements for mitigation measures.

ASSISTANT BRIDGE ENGINEER

The Candidate should be Graduate in Civil Engineering with 3 years’ experience. He should have
handled at least 1 major bridge project.
National Highway Authority of India Request for proposal for AE
ASSISTANT QUALITY CUM MATERIAL ENGINEER

The Candidate should be Graduate in Civil Engineering or diploma in Civil Engineering with 3 years’
experience.

ELECTRICAL ENGINEER

The Candidate should be Graduate in Electrical Engineering from recognised institute. He shouldhave
at least 6 years’ experience

HTMS/TOLLING SYSTEM EXPERT

The candidate should be a senior Systems Engineer having experience of at least 15 Years. He should
be an expert in preparation of standards for projects of toll collection and HTMS. He should have
bachelor’s degree in Civil Engineering/Electronics/Computer Science/other relevant areas. He should
have experience of international latest practices in the field of HTMS and tolling. He should have work
experience on at least 2 similar projects in similar capacity.

QUANTITY SURVEYOR

He should be Graduate or equivalent in Civil Engineering having Min. 5 years of professional

experience in preparation of highway project estimates. He should have Min. 3 years’ experience in
Preparation of Bill of Quantities/estimates for major highway projects costing Rs.100 Crore orabove.

HORTICULTURE CUM LANDSCAPING SPECIALIST

He should be a Graduate in Agriculture with specialization in Horticulture/Arboriculture having

minimum 5 year of field experience in Horticulture/Arboriculture and landscaping. He should have
minimum 5 years field experience.

Note: Upto 2 sub-professional can be a fresh graduate (zero/ less than minimum required work
experience) with first class in graduation stream. Eligibility requirement in terms of minimum years of
experience shall not be applicable for this sub professional. However, this is not applicable to Highway
Design Engineer and Bridge/ Structure Design Engineer, who have to fulfill the qualification/ experience
requirements as mentioned in the RFP documents.
 National Highway Authority of Request for proposal for
India Annexure I- Daily Inspection Report in construction
AE period

Results of lab
Description tests Name of key
of inspection conducted personnel
Component Item Description
work (Test inspecting
carried out conducted, the work
Pass/Fail)

1. Road works
Embankment/ Sub
including
Grade/ GSB/
culverts, and
WMM/ DBM/ BC
minor bridges

2. Major Bridge
Foundation/ Sub
works, Flyovers,
structure/ Super
ROB, RUB, VUP,
structure
PUP

3. Approach to
Foundation/ Sub
ROB/RUB/ Major
structure/ Super
Bridges/ Viaduct
structure
/ RE wall

4. Other Works

Page 104 of 261

 National Highway Authority of Request for proposal for
India Annexure II- Daily Inspection Report in O&M period
AE
Nature of defect/ deficiency Defect If defect found, Compliance of AE Remarks
found Chainage & side previous defect
(Yes/No) (Yes/No/NA)
ROADS
Carriageway and paved shoulders
Breach or blockade
Pot holes
Removal of debris
Hard/earth shoulders, side slopes, drains and culverts
Desilting of drains in urban/semi-
urban areas
Road side furniture including road signs and pavement marking
Damage to shape or position; poor
visibility or loss of retro-reflectivity
Street lighting and telecom (ATMS)
Any major failure of the system
Faults and minor failures
Trees and Plantation
Obstruction in a minimum head-room
of 5 m above carriageway or
obstruction in visibility of road signs
Rest areas
Cleaning of toilets
Defects in electrical, water and sanitary
installations
Toll plaza[s]
Failure of toll collection equipment
including ETC or lighting
Other Project Facilities and Approach roads
Damage or deterioration in Approach
Roads, -[pedestrian facilities, truck
lay-bys, bus-bays, bus- shelters, cattle
crossings, Traffic Aid Posts, Medical Aid
Posts and other works]

Page 105 of 261

 National Highway Authority of Request for proposal for
India Annexure III- Weekly Inspection Report in O&MAE
period

Defect If defect Compliance of AE

found found, previous defect Remarks
Nature of defect or deficiency
(Yes/No) Chainage (Yes/No/NA)
& side

ROADS

(a) Carriageway and paved shoulders

(i) Breach or blockade

Roughness value exceeding

2,500 mm in a stretch of 1 km
(as measured by a
(ii)
standardised
roughometer/bump
integrator)

(iii) Pot holes

Cracking in more than 5% of

(iv) road surface in a stretch of 1
km

Rutting exceeding 10 mm in
more than 2% of road surface
(v)
in a stretch of 1 km (measured
with 3 m straight edge)

(vi) Bleeding/skidding

Ravelling/Stripping of
(vii) bitumen surface exceeding 10
sq m

Damage to pavement edges

(viii)
exceeding 10 cm

(ix) Removal of debris

Hard/earth shoulders, side slopes,

(b)
drains and culverts

Variation by more than 2% in

(i) the prescribed slope of
camber/cross fall

Edge drop at shoulders

(ii)
exceeding 40 mm

Page 106 of 261

 National Highway Authority of Request for proposal for
India Defect If defect ComplianceAEof AE
found found, previous defect Remarks
Nature of defect or deficiency
(Yes/No) Chainage (Yes/No/NA)
& side

Variation by more than 15% in

(iii) the prescribed side
(embankment) slopes

(iv) Rain cuts/gullies in slope

Damage to or silting of culverts

and side drains during and
(v)
immediately preceding the
rainy season

Desilting of drains in
(vi)
urban/semi-urban areas

Road side furniture including road signs

(c)
and pavement marking

Damage to shape or position;

(i)
poor visibility or loss of retro-
reflectivity

(d) Street lighting and telecom (ATMS)

Any major failure of the

(i)
system

(ii) Faults and minor failures

(e) Trees and plantation

Obstruction in a minimum
head-room of 5 m above
(i)
carriageway or obstruction in
visibility of road signs

Deterioration in health of trees

(ii)
and bushes

Replacement of trees and

(iii)
bushes

Removal of vegetation
(iv) affecting sight line and road
structures

(f ) Rest areas

Page 107 of 261

 National Highway Authority of Request for proposal for
India Defect If defect ComplianceAEof AE
found found, previous defect Remarks
Nature of defect or deficiency
(Yes/No) Chainage (Yes/No/NA)
& side

(i) Cleaning of toilets

Defects in electrical, water and

(ii)
sanitary installations

Toll plaza[s]
(g)

Failure of toll collection

(i) equipment including ETC or
lighting

(ii) Damage to toll plaza

Other Project Facilities and Approach

(h)
roads

Damage or deterioration in
Approach Roads, -
[pedestrian facilities, truck
(i) lay-bys, bus-bays, bus-
shelters, cattle crossings,
Traffic Aid Posts, Medical Aid
Posts and other works]

BRIDGES

(a) Superstructure of bridges

(i) Cracks

(ii) Spalling/scaling

(b) Foundations of bridges

(i) Scouring and/or cavitation

Piers, abutments, return walls and wing

(c)
walls of bridges

Cracks and damages including

(i)
settlement and tilting

(d) Bearings (metallic) of bridges

(i) Deformation

Joints in bridges
(e)

Page 108 of 261

 National Highway Authority of Request for proposal for
India Defect If defect ComplianceAEof AE
found found, previous defect Remarks
Nature of defect or deficiency
(Yes/No) Chainage (Yes/No/NA)
& side

Loosening and malfunctioning

(i)
of joints

(f) Other items relating to bridges

Deforming of pads in
(i)
elastomeric bearings

Gathering of dirt in bearings

and joints; or clogging of
(ii)
spouts, weep holes and vent-
holes

Damage or deterioration in
(iii)
parapets and handrails

Rain-cuts or erosion of banks

(iv) of the side slopes of
approaches

(v) Damage to wearing coat

Damage or deterioration in
approach slabs, pitching,
(vi)
apron, toes, floor or guide
bunds

Growth of vegetation affecting

(vii) the structure or obstructing
the waterway

Page 109 of 261

 National Highway Authority of Request for proposal for
Annexure IV- Month of survey for equipment based road condition
India AE assessment

Equipment based road inspection shall be done by the Authority’s Engineer twice a year as per the month of the year
defined in the following table.

However, since the first survey shall be conducted at the time of completion testing, the following modification to the
schedule shall be adopted. For example, if majority of highway length (>50%) passes through a state, where defined
survey months are May and November, if completion testing is conducted in April, then the first equipment based
survey shall be conducted in the month of April. This shall be considered as the equipment based survey to be
conducted in the month of May. The 2nd equipment based survey shall be conducted in the month of November, the 3rd
survey shall be conducted in the month of May and so on. As regards FWD, the first test/survey shall be conducted at
the time of completion in April. The 2nd test/survey shall be conducted in April of next year and so on.

Region State Survey before rains Survey after rains

East Bihar May Nov

East Chhattisgarh May Nov

East Jharkhand May Nov

East Orissa May Nov

East West Bengal May Nov

Central Madhya Pradesh May Nov

NE Arunachal Pradesh Mar Oct

NE Assam Mar Oct

NE Manipur Mar Oct
NE Meghalaya Mar Oct

NE Mizoram Mar Oct

NE Nagaland Mar Oct

NE Sikkim Mar Oct

NE Tripura Mar Oct

North Chandigarh May Nov

North Delhi May Nov

North Haryana May Nov

North Himachal May Nov

North Jammu And Kashmir May Nov

North Punjab May Nov

North Uttar Pradesh May Nov

Page 110 of 261

National Highway Authority of Request for proposal for
Region
India State Survey before rains
AE Survey after rains

North Uttaranchal May Nov

Andaman And Nicobar
South Apr Nov
Islands
South Andhra Pradesh Apr Nov

South Karnataka Apr Nov

South Kerala Apr Nov

South Pondicherry Jun Jan

South Tamil Nadu Jun Jan

West Dadar Nagar Haveli Apr Oct

West Daman And Diu Apr Oct

West Goa May Nov
West Gujarat Apr Oct
West Maharashtra May Nov

West Rajasthan Apr Oct

Page 111 of 261

National Highway Authority of Request for proposal for
India Annexure V- Monthly Progress Report in Construction
AE Phase

[NAME & LOGO OF IMPLEMENTING AGENCY]

[PROJECT NAME]

Authority Engineer
[NAME OF CONSULTING FIRM]

MONTHLY PROGRESS REPORT NO. [XX]

FOR THE MONTH OF: [MONTH], [YEAR]

Page 112 of 261

 National Highway Authority of Request for proposal for
India Table of content AE

Contents Page Nos.

1 Executive Summary ..................................................................................................................... 102

1.1 Construction progress in current month 115

1.2 Current issues and recommended actions by IE / AE 11502

1.3 Strip Plan (Summary) 103

1.4 Strip Plan (Details) 104

2 Project Overview........................................................................................................................... 105

2.1 Salient Features of Project 11805

2.2 Project Milestones 11906

2.3 Location Map 12007

2.4 Key Plan 121

3 Critical Issues & Action Log ...................................................................................................... 109

3.1 Pending Issues & Action Log 109

3.2 Obligations as per Contract 110

4 Physical Progress .......................................................................................................................... 110

4.1 Detailed Scope of Work & Physical Progress by Component 111

5 Land Acquisition and Clearance .............................................................................................. 112

5.1 LA Summary 112

5.2 LA Detail by CALA 112

5.3 LA Detail by Village for each CALA 112

5.4 Manpower details of CALA113

5.5 Clearances Summary 113

5.6 Status of utilities shifting 115

6 Change of Scope ............................................................................................................................. 115

7 Mobilization of Resources ......................................................................................................... 116

8 Financial Progress Details (for PPP projects) .................................................................... 116

8.1 Pen Picture - Escrow 116

Page 113 of 261

 National Highway Authority of Request for proposal for
8.2 Escrow
India details 13017 AE
9 Summary of quality control tests ........................................................................................... 117

9.1 Tests witnessed by IE/ AE 117

9.2 Tests conducted by IE / AE 119

10 Monitoring of maintenance obligations during construction phase ....................... 120

10.1 Critical issues and action log 120

10.2 Summary of repair work 120

10.3 Status of damages 13522

11 Safety features .......................................................................................................................13522

11.1 Pen picture of safety features 13522

11.2 Accident Report 13623

12 Annexures 13825

Page 114 of 261

 National Highway Authority of Request for proposal for
1 Executive
India Summary AE

1.1 Construction progress in current month

Key reporting metrics Value/ %/ Amount

Scheduled Physical Progress (%)

Cumulative Physical Progress upto current month (%)

Physical Progress during current month (%)

Financial progress (%)

Cumulative Expenditure till date (Rs Cr)

Tests passed as % of total tests witnessed by IE

Tests passed as % of total tests conducted by IE

Number of pending COS proposals

Amount for pending COS (Rs Cr)

1.2 Current issues and recommended actions by IE / AE

1. Slow Progress of Structures: The progress of structures (especially, major bridges, flyovers and
ROB’s) is very slow. Overall progress is only XX%. Out of the total YY underpasses not even
single underpass structure and its approaches is completed so far. No bridge is open to traffic
sofar.

a. Recommendation: Concessionaire should improve the progress of structures. Request for

revised workplan from Concessionaire including specific activities on structures.

2. Status of Change of Scope Proposals: Concessionaire has submitted Xx No. Change of Scope proposals.
Yy No. of them are still pending for decision. Concessionaire has not submitted necessary clarifications
/details for the following Changes of Scope in spite of severalreminders.

a. Recommendation: Concessionaire to submit all pending clarifications to Authority. Authority and

Concessionaire to expedite pending COSproposals.

Page 115 of 261

 National Highway Authority of Request for proposal for
1.3 Strip Plan
India (Summary) AE
1. Work front Unavailable & 2. Length completed by 3. Length completed by
reason for Unavailability layer (MCW) layer (Service Road)

% Total
Length Length % Total Length % Total
Pending
(km) (km) Length (km) Length
Length
Total Length 80 Total 80 Total 35
Length Length
Total 7 12% Total 27.5 33% Total 0 0%
Workfront Length Length
Unavailable Completed Completed
(Till DBM) (Till DBM)
Pending Land 0 0% BC 27 32% BC 0 0%
Acq. DBM 27.5 33% DBM 0 0%
Pending 7 12% WMM 29.5 35% WMM 0 0%
Clearances GSB 32.5 39% GSB 0 0%
Encumbrances 0 0% Sub-Grade 35 42% Sub-Grade 0 0%
C&G 47.9 57% C&G 0 0%

Page 116 of 261

 National Highway Authority of Request for proposal for
1.4 Strip Plan
India (Details) AE

Page 117 of 261

 National Highway Authority of Request for proposal for
Detailed report
India AE

2 Project Overview

2.1 Salient Features of Project

Project Name
NH No. (New/ Old)
Scheme/ Phase
Mode of the Execution (BOT Toll/ BOT
Annuity/ EPC/ HAM/ Item Rate/ Others)
No. of Lanes/ Configuration
Length of the Project (in Km)
Total Project Cost (in Cr)
No. of Bypasses (Name of Town, Length)
No. of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Location)
No. of Fly Overs (Number and Location)
DPR Authority’s EngineerName
Lead & Consortium Members of Banks
Concessionaire Name (SPV & Parent
Company)
Date of Award (LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
Authority Engineer
IE / AE Agreement Date
IE / AE Mobilization Date

Page 118 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.2 Project Milestones

Description Planned Actual

Project (Days from Delay Current
Physical Scheduled Physical
Milestone Appointed Progress Progress Revised Date (No. of Status
Date months)
Date) (%) (%)
Milestone I [Description] 25 [DD/MM/YYYY] 25 [DD/MM/YYYY] 5 Achieved
Started,
Milestone [Description] 65 [DD/MM/YYYY] [DD/MM/YYYY] 22 not
II achieved
Scheduled Not
Completion [Description] 100 [DD/MM/YYYY] [DD/MM/YYYY] 21 started

Page 119 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.3 Location Map

Page 120 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

2.4 Key Plan

[Above image is illustrative only. Please include chainage and name below the axis and list of features above
the axis]

Page 121 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

3 Critical Issues & Action Log

3.1 Pending Issues & Action Log

Expected
Ongoing Chainage(s
Length Action(s) date/ Actual
S.N Issue / New Concerned ) affected Action(s)
Type affecte suggested by Date for
o Description Issue/ Authority due to the taken till now
d (km) the AE resolving
Resolved issue
issue

1. Proposal
submitted to
MoEFLetter Escalate to
Diversion of Xx
Ongoing sent by RO to higher level [DD/MM/YYYY
1 ha of forest Clearance MoEF [Chainage] 4 kms
Issue MoEF nodal officers at ]
Land
officer on MoEF
[DD/MM/YYYY
]
1. Escalated to
chief secretary
level through
21
DO from
Crcompensatio Land [CALAName [DD/MM/YYYY
2 Resolved [Chainage] 2.4 km Chairman/
n disbursement Acquisition ] ]
Secretary,
pending
dated
[DD/MM/YYYY
]
Project
Director to
Slow progress
Concessionair New [Concess. call higher ups [DD/MM/YYYY
3 by [Chainage] 57 km None
e Issue Issue Name] of ]
concessionaire
concessionair
e

Page 122 of 261

 National Highway Authority of Request for proposal for
3.2 Obligations
India as per Contract AE

Expected Contents & Structure

Please write a summary of non-compliances of contractual obligations highlighting reasons
for delay, stating pending actions and their potential risk to the project’s progress and recommended
actions by the IE.

• Critical obligation sand constraints of concessionaire as per contract

• Critical obligations of authority as per contract
• Critical pending obligations of IE as per contract
NOTE: Please include important issues requiring intervention of various parties,
giving details and background wherever necessary

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

4 Physical Progress

Physical
Physical Progress
%
Component Progress(During (Cumulative,
Weightage
Current Month) Upto Current
Month)
Road Works 35.00% 5% 15.0%
Major Bridge works and ROB /
40.00% 1.20% 26.2%
RUB
Structures 21.00% 0.00% 0.8%
Other Works 4.00% 0.00% 0.0%
Physical
2% 42.0%
Progress

Page 123 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

4.1 Detailed Scope of Work & Physical Progress by Component

Cost Cost Planned in Value of

Weightage Progress %Physical Physical
Component Item Description Weightage in Scope (As
in Project Component per Scope of till Date Progress Progress
(%) (%) Work) (7X4)
1 2 3 4 5 6 7 8
35.00% 1. C&G 5.00% 80 km 45 km 56% 2.8%
1. Road works
2. Embankment 5.00% 80 km 40 km 50% 2.5%
including culverts,
3. Sub Grade 5.00% 80 km 35 km 44% 2.2%
minor bridges,
4. GSB 5.00% 80 km 33 km 41% 2.1%
underpasses,
5. WMM 5.00% 80 km 30 km 38% 1.9%
overpasses,
6. DBM 5.00% 80 km 28 km 35% 1.8%
approaches to
ROB/RUB/ Major 7. BC 5.00% 80 km 27 km 34% 1.7%
Bridges/
Structures (but
excluding service
roads)
40.00% 1. Major Bridges 10.00% 6 No 6 No 100% 10.0%
2. Major Bridge
2. Minor Bridges 5.00% 23 No 21 No 91% 4.6%
works and
ROB/RUB 3. Flyovers 5.00% 2 No 0 0% 0.0%
4. ROB 5.00% 228 No 121 No 53% 2.7%
5. VUP 5.00% 11 No 6 No 55% 2.7%
6. PUP 5.00% 15 No 6 No 40% 2.0%
7. RUB 5.00% 136 No 114 No 84% 4.2%
3. Structures 21.00% 1. Foundation 5.00% 35 km 2.2 km 6% 0.2%
(elevated sections, 2. Sub-structure 5.00% 35 km 2.1 km 6% 0.2%
reinforced earth) 3. Super-structure 5.00% 35 km 2.1 km 6% 0.2%
4. Reinforced Earth 6.00% 35 km 2.1 km 6% 0.2%
Wall
4. Other Works 4.00% 1. Toll Plaza 4.00% 4 No 0 0% 0.0%
GRAND TOTAL 100% 42.0%

Page 124 of 261

 National Highway Authority of Request for proposal for
5 Land Acquisition
India and Clearance AE

5.1 LA Summary

Total Required Total in possession

Description Total to be acquired (ha)
(ha) at start (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

5.2 LA Detail by CALA

Total Land 3G Amount Amount Amount Pending

3H 3DDo 3ADo
left to be Pend-ing 3HDon Pend- 3GDon 3DPendi 3APendi Awarded Deposited Disbursed Amount(
CALA ne(ha ne(ha by
Acquired e(ha) ing e(ha) ng (ha) ng(Ha) (Crore (Crore Crore
(ha) ) ) CALA(Cror
(Ha) (ha) Rs.) Rs.) Rs.)
e Rs.)

[CALA 1] 150 15 15 15 135 0 150 0 150 396 370 327 43

[CALA2] 67 0 0 0 67 0 67 0 67 132 132 120 23

[CALA 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
Total 240 38 202 38 202 14 226 0 240 528 502 447 66

5.3 LA Detail by Village for each CALA

CALA 1
Total Amount
3H 3G Amount Amount
Land left 3H 3G 3D 3D 3A 3A Disburse Pending
Pend- Pend- Awarded Deposite
Village to be Done Done Pending Done Pending Done d by Amount
ing ing (Crore d (Crore
Acquired (ha) (ha) (ha) (ha) (Ha) (ha) CALA (Rs (Rs Cr)
(ha) (ha) Rs.) Rs.)
(Ha) Cr)
[Village 1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[Village 2] 67 0 0 0 67 0 67 0 67 132 132 120 23
[Village 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
240 38 202 38 202 14 226 0 240 528 502 447 66
Total

Page 125 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE ILLUSTRATIVE.
PLEASE ADD ACTUAL DETAILS

5.4 Manpower details of CALA

Provided by Patwaris/ Revenue Tehsildars/

Amins/ Clerks/ Computer Tot
CALA <Agency> / Village Inspectors Dep. Accountants Peons Chainman
Surveyors Sahayaks operators al
State Govt accountant / Kanungo Tehsildars

[CALA 1] <Agency> 4 1 0 0 3 0 3 1 0 12

[CALA 1] State Govt 2 0 2 0 0 0 1 0 0 5

[CALA 2] <Agency>

[CALA 2] State Govt

Grand Total

5.5 Clearances Summary

Environment
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Approval of construction in coastal zone Obtained Nil Completed
Forest Land
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion of Xx ha ([Chainage]) Pending [Length in km] Completed Stage 1 clearance
pending
Diversion of Xx Ha. ([Chainage]) Obtained Nil Ongoing

Page 126 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

Wildlife
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion of Xx Ha. of forest Pending [Length in Ongoing Queries sent to MoEF by RO,
land km] compliance pending
TreeCutting
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
N.A. N.A. N.A. N.A. N.A.
Railway (ROBs/RUBs)
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
[GAD Number] Proposal [Chainage] Uploaded on N.A.
Submitted, portal on
Approval pending [DD/MM/YYYY]

Page 127 of 261

 National Highway Authority of Request for proposal for
5.6 StatusIndia
of utilities shifting AE
Date when
Date of Estimate Date of Date of Progres Date of
Utility was Approval Deposit Certificatio Estimat
Length Departme request by s Issue/
Categor Nam
Status affected Authority Received by of super- ofPhysi n from e Comme
y e nt from Authority vision Agency for Amount
for cal nts
concerned RO/ HQ charge Completio
estimate Shifting
dept. n

Estimat [DD/MM
Water e [Length [DEPARTM [DD/MM/ [DD/MM/ [DD/MM/
/
Not
TBD
Approv in km] ENT] YYYY] YYYY] YYYY] started
YYYY]
ed

Estimat [DD/MM
Electrici e [Length [DEPARTM [DD/MM/ [DD/MM/ [DD/MM/ Not
/ TBD
ty Approv in km] ENT] YYYY] YYYY] YYYY] started
YYYY]
ed

Estimat
Others e [Length [DEPARTM [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/
TBD
Approv in km] ENT] YYYY] YYYY] YYYY] YYYY]
ed

6 Change of Scope

Date of first COS

Expected/ Actual Date of
S No. Proposal Details submission to AE Current Status Amount Approval

Construction of [Flyover Approved in principle by Authority.

[+/ -
1 Name] at [DD/MM/YYYY] Detailed quantities in proper order [DD/MM/YYYY]
Amount]
[Chainage] yet to be submitted
Clarifications to be submitted by
Nallah diversion through [+/ -
2 [DD/MM/YYYY] Concessionaire , expected [DD/MM/YYYY]
box culvert at[Chainage] Amount]
date[DD/MM/YYYY]

Page 128 of 261

 National Highway Authority of Request for proposal for
7 Mobilization
India of Resources AE
Expected
Age of Planned/ Deployed Reason(s) for Delay due
Equipment Mak Actual Remark
S No. Model Equipmen Required During Under/Over to Under-
Name e Quantity s
t Quantity theMonth Mobilization Mobilizati
on

Excavator/
5
Poclain

Paver 2

Transit Meter 0

Plate
0
Compactors

[ADD OTHERS]

8 Financial Progress Details (for PPP projects)

8.1 Pen Picture - Escrow

Cumulative inflow Cumulative outflow Inflow to Escrow Outflow from

TPC (Cr) to Escrow till from Escrow till during the month Escrow during the
previous month (Cr) previous month(Cr) (Cr) month(Cr)

1,206 1,033 900 30 35

Are the Escrow withdrawals in accordance with the order of withdrawal as specified in the Concession
Agreement?

Tick as applicable

Page 129 of 261

 National Highway Authority of Request for proposal for
If not, details to be provided below:
India AE

ALL FIGURES & GRAPHS IN TEMPLATES ARE

ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

8.2 Escrow details

Escrow Plan Escrow

Cumulative Escrow Plan Escrow Plan Escrow Actual Escrow Actual
till date- Actual till
TPC (Cr) exp. till date till date- Debt till date- VGF till date- Debt till date- Equity
Equity (BOT) date- VGF
(Cr) (BOT)(Cr) (BOT) (Cr) (BOT) (Cr) (BOT) (Cr)
(Cr) (BOT) (Cr)

1,206 1,033 900 306 - 769 264 -

PLEASE EXCLUDE OUTSTANDING MOBILIZATION

FEE/ ADVANCE IN S-CURVE

Page 130 of 261

 National Highway Authority of Request for proposal for
9 Summary
India of quality control tests AE

9.1 Tests witnessed by IE/ AE

Total test up to
Frequency Total test in This Cumulative No. of
Previous
of tests Month tests
Month
Description Unit Remarks

No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail

Sub grade

Procter test 1 1500 m3 0 0 0 0 0 0 0 0 0

Atterberg Limits 1 1500 m3 0 0 0 0 0 0 0 0 0

Free Swell Index 1 1500 m3 0 0 0 0 0 0 0 0 0

Grain Size
1 1500 m3 0 0 0 0 0 0 0 0 0
Analysis

C.B.R 1 3000 m3 0 0 0 0 0 0 0 0 0

Granular Sub Base

Gradation 1 200 m3 151 151 0 5 5 0 156 156 0

Atterberg Limits 1 200 m3 151 136 15 5 5 0 151 136 15

Procter test 1 1500 m3 0 0 0 0 0 0 0 0 0

Wet Mix
Macadam

Filter material

Concrete

Cement

Water

Prime Coat

Tack coat

Dense
Bituminous
Macadam

Page 131 of 261

 National Highway Authority of Request for proposal for
India Total test up to AE
Frequency Total test in This Cumulative No. of
Previous
of tests Month tests
Month
Description Unit Remarks

No.s Qty. Conducted Pass Fail Conducted Pass Fail Conducted Pass Fail

Bituminous
Concrete

Bitumen test

DLC

Steel

9.2 Tests conducted by IE / AE

<Quality inspection test results to be reported in a table similar to the table provided in previous section>

Page 132 of 261

 National Highway Authority of Request for proposal for
India AE
ALL FIGURES & GRAPHS IN TEMPLATES ARE ILLUSTRATIVE.
PLEASE ADD ACTUAL DETAILS

10 Monitoring of maintenance obligations during construction phase

10.1 Critical issues and action log

affected due to

Expected Date
affected (km)

taken till now

Ongoing/New

suggested by

for resolving
Chainage(s)
Description

Concerned
Authority

Action(s)

Action(s)
the issue

Length
Issue

Issue

issue
SNo

SC
1 Drying up of Ongoing Concessionaire 325+200 to 2.6 Irregular Replacement NA
plants on 327+800 watering of plants and
median daily
watering

2 Large New Concessionaire 387+300 0.1 None Filling of <DD/MM

potholes LHS potholes >

10.2 Summary of repair work

Work done Work done

upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

1 Carriageway and paved shoulders

(a) Pot Holes Sqm 42 - - 42

(b) Roughness value exceeding mm

2,500mm

(c ) Cracking in more than 5% of Sqm 7179 - - 7179

road surface

(d) Rutting exceeding 10mm in Sqm 5 - - 5

more than 2% of road
surface

(e) Bleeding/Skiding Sqm

(f) Ravelling Sqm

(g) Damage to pavement edges m

exceeding 10cm

Page 133 of 261

 National Highway Authority of Request for proposal for
India Work done Work
AEdone
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

2 Hard/Earth Shoulders

(a) Rain cuts/ gullies in slope Cum 650 25 - 625

(b) Edge drop at shoulders m

exceeding 40 mm

3 Drains and culverts

(a) Cleaning of Culvert Nos 1 - - 1

(b) Damage to or silting of

culverts

(c) Silting of drains in urban/

semi urban areas

4 Road furniture

(a) Sign Boards Nos 456 - - 456

(b) Kilometer Stones

(c ) Metal Beam Crash Barrier

(d) Bus Shelters Nos 72 4 - 68

(e) Junction signs Nos 26 8 - 18

(f) Median Grills Rmt 894 - - 894

(g) Studs Nos 5328 - - 5328

(h) Delinators Nos 8236 - - 8236

(i) Road Marking Sqm 1899 - - 1899

(j) Kerb Painting Sqm 4575 - - 4575

(k) Guard Posts Nos 3657 - - 3657

5 Street lighting and telecom (ATMS)

(a) Street lights Nos

(b) Telecom Nos

6 Trees and plantation

Page 134 of 261

 National Highway Authority of Request for proposal for
India Work done Work
AEdone
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month

(a) Removal of vegetation Ha 77.42 - 3.57 73.85

affecting sight line and road
structures

(b) Replacement of trees and Nos 15072 - - 15072

bushes

7 Buildings and bridges

(a) Rest areas

(b) Toll plazas

(c ) Bridges

10.3 Status of damages

SNo Period Amount of damages (Rs)

1 Upto June 2016

2 Jul 2016
3 Aug 2016
4 Sep 2016
Total

11 Safety features

11.1 Pen picture of safety features

Details to be provided after assessment of the site requirement vis-à-vis provisions in the Concession
Agreement:
Suggested Remedial
Financial implications of
Location of Black Measures within Additional Remedial
additional Remedial Measures
Spots provisions of Concession Measures (if any)
for Authority(Cr.)
Agreement

Page 135 of 261

 1
S No

11.2
Date

1/1/17
Chainage no Accident

RHS
India Report

Time of accident

pm
382/050 05:25
M
Sex (M/F)
A

2
Accident location

Nature of
B
National Highway Authority of

2
accident
Classification of
C

3
accident
D

4 Causes

Load conditions
E

of vehicle
F

Road condition

Intersection type
-
G

of control
Weather
H

condition
I

Age of victim
AE

Type of victim
K

Type of vehicle
-

Fatal
1

Major
persons
Request for proposal for

Minor
No of affected

Page 136 of 261

Help provided by
Ambu
 National Highway Authority of Request for proposal for
Mapping of report fields to responses
India AE

A 1. Urban 2. Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision 6. Left
B
turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical Problem
D
6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more than 6.
G
Round about
1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8. Cold 9.
H
Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor 8.
K
Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart

Page 137 of 261

 National Highway Authority of Request for proposal for
12 Annexures
India AE
Annex 1. Detailed List of Physical Components as per Schedule G

Component Physical Item

A- Widening and strengthening of existing road
(1) Earthwork up to top of the sub-grade
(2) Granular work (sub- base, base, shoulders)
(a) GSB
(b) WMM
(3) Shoulders
(4) Bituminous work
(a) DBM
(b) BC
(5) Rigid Pavement
Concrete work
(6) Widening and repair of culverts
(7) Widening and repair of minor bridges
B- New realignment/bypass
(1) Earthwork up to top of the sub-grade
(2) Granular work (sub- base, base, shoulders)
Road works including
(a) GSB
culverts, minor bridges,
(b) WMM
underpasses,
(3) Shoulders
overpasses, approaches
(4) Bituminous work
to ROB/RUB/ Major
(a) DBM
Bridges/ Structures
(b) BC
(but excluding service
(5) Rigid Pavement
roads)
Concrete work
C-New culverts, minor bridges, underpasses, overpasses on existing road,
realignments, bypasses:
(1) Culverts
(2) Minor bridges
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(3) Cattle/Pedestrian underpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(4) Pedestrian overpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
(5) Grade separated structures
Page 138 of 261
 National Highway Authority of Request for proposal for
Component
India Physical Item
AE
(a) Underpasses
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.complete)
(b) Overpass
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(c) Flyover
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(d) Foot over Bridge
A- Widening and repairs of Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
B- Widening and repair of
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
MajorBridge works and (3) Super-structure (including crash barriers etc. complete)
ROB/RUB C- New Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
D- New rail-road bridges
(a) ROB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sub-structure
(3) Super-structure (including crash barriers etc. complete)

Page 139 of 261

 National Highway Authority of Request for proposal for
Component
India Physical Item
AE
(1) Foundation
(2) Sub-structure
Structures (elevated
(3) Super-structure (including crash barriers etc. complete)
sections, reinforced earth)
(4) Reinforced Earth Wall (includes Approaches of ROB, Underpasses,
Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii) Toll Plaza
(iii) Road side drains
(iv) Road signs, markings, km stones, safety devices, ….
(a)Road signs, markings, km stones, ….
(b) Concrete Crash Barrier/ W-Beam Crash Barrier in Road work
(v) Project facilities
(a) Bus bays
(b) Truck lay-byes
(c) Rest areas
Other Works
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii) Protection works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
(a) Excavation
(b) Construction of support system including rock bolting, lining etc.
(c) On complete completion of tunnel
(x) Miscellaneous

* The above list is illustrative and may require modification as per the actual scope of the work

Page 140 of 261

 National Highway Authority of Request for proposal for
Annex 2. India
Onwards AE
IE / AE should include comments, status update, data points and reports in following annexures which have
not been included elsewhere in the main report. Such reports may include but not limited to:
• Review status of drawings/ design reports
• Review status of other documents
• Minutes of review meeting
• Detailed Inspection report of project highway
• Correspondence details
• Weather report
• Organizational chart of Concessionaire / Contractor and IE / AE
• List of lab equipment
• Details of user complaints
• Project photographs

Page 141 of 261

National Highway Authority of Request for proposal for
India AE

[NAME&LOGOOFIMPLEMENTINGAGENCY]

[PROJECT NAME (O&M)]

Authority Engineer
[NAME OF CONSULTING FIRM]

MONTHLY STATUS REPORT NO. [XX]

FOR THE MONTH OF: [MONTH], [YEAR]

Page 142 of 261

 National Highway Authority of Request for proposal for
India Table of content AE

Contents Page Nos.

1 Executive Summary ..................................................................................................................... 132

1.1 Overall road condition 132

1.2 Key reporting metrics 145

1.3 Key maintenance activities undertaken 132

1.4 Pending issues 133

1.5 Recommended actions by Authority Engineer 133

1.6 Strip Plan for maintenance 134

2 Project Overview........................................................................................................................... 135

2.1 Key project details 135

2.2 Location Map 136

2.3 Key plan 137

2.4 RoW availability 137

2.5 Summary of project features 138

3 Critical Issues and Action taken .............................................................................................. 139

3.1 Issue and action log 139

3.2 Summary of items (Cumulative Observations/ Deficiencies) 139

3.3 Obligations as per contract 141

3.4 Major maintenance and Inspection schedule 142

4 Inspection Report ......................................................................................................................... 143

4.1 Summary of NCR issued 143

4.2 Equipment based inspection report 143

5 Monitoring of ETC lanes ............................................................................................................. 145

5.1 Monthly ETC Report 145

5.2 On-ground infrastructure report 145

5.3 On-ground ETC operations and SLA adherence 146

6 Status of Damages for breach of maintenance activities ............................................... 146

Page 143 of 261

 National Highway Authority of Request for proposal for
6.1 Damages
India for non completion of project facilities 146 AE
6.2 Damages for breach of maintenance activities 147

6.3 Damages for non completion of major maintenance/ periodic overlay 147

7 Change of Scope proposals........................................................................................................ 148

8 Status of pending disputes ........................................................................................................ 148

9 Reports.............................................................................................................................................. 149

9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled) 149

9.2 Accident Report 16450

9.3 Details of complaints 152

9.4 Encroachment list 153

9.5 Lane Closure Report 153

10 Annexures ..................................................................................................................................... 154

Page 144 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

1 Executive Summary

1.1 Overall road condition

Road condition LHS RHS

Satisfactory road condition 40 km 20 km
Poor road condition 50 km 70 km
Total length of project 90 km 90 km

1.2 Key reporting metrics

Key metrics Value/Amount

No of pending NCRs 35
Damages amount recommended on Concessionaire (Rs Cr) Rs 5.9 Cr
No of pending Change of Scope proposals 2
No of pending disputes 2
Monthly toll collection (Rs Cr) (If applicable) Rs 3.8 Cr
No of accidents 12
No of encroachments 47

1.3 Key maintenance activities undertaken

Asset Maintenance activities undertaken

• Concessionaire has commenced the work for renewal and repair of pavement on the
Pavement
project highway w.e.f 14th September 2016
Shoulder
Drainage • Cleaning of drainage in built up areas n progress
Median
• Concessionaire has taken up repairs and maintenance of MBCB and electric poles, etc
Road furniture
on issuance of NCPs from Authority Engineer
Bridges
• As per provisions of CA and policy decided by MoRTH/ National Highways Authority of
India, 2 ETC lanes at each toll plaza have been operationalised w.e.f. 25th September
Buildings 2016. The connectivity of ETC lanes with Central Clearing House (CCH) has been
achieved and presently ETC lanes are operationalized in Hybrid Mode due to less
number of tags purchased by highway users
• Planting of new trees from Chainage 200+300 to 226+650
Horticulture
• Trimming of plants which were causing obstruction to highway users

Page 145 of 261

 National Highway Authority of Request for proposal for
1.4 Pending issues
India AE
• Overlay on the entire stretch of project length of 252 km and service roads has not been taken up by
Concessionaire yet since the date of completion of overlay is due in next 25 days
• Over all progress is very slow regarding repair of potholes and rutting on Main Carriageway which is causing
inconvenience to highway users and is also a concern from road safety point of view.
• Street lighting in
− Anantapur bypass completed on main carriageway and is energized but for service roads street
lighting is pending on both sides
− Kurnool bypass erection of poles only completed in main carriageway not yet energized till to date,
but for service roads not started

1.5 Recommended actions by Authority Engineer

• In spite of the repeated requests, there is no material change in status of works pertaining to repairs/
rectifications of defects on the project highway. AE has recommended the damages of Rs 5.9 Cr on the
Concessionaire on account of delay in repairs of defects in road and bridge works in terms of the provision
of Clause 15.8.1 of the Concession Agreement. Concessionaire shall be liable for imposition of further
damages on similar lines till the date of completion
• Concessionaire is requested to take at most care for completing the overlay before 31.03.2017 since the
existing road condition is getting deteriorated day by day causing much inconvenience to the traffic

Page 146 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

1.6 Strip Plan for maintenance

Satisfactory road condition

(Maintenance not required)
Poor road condition (Maintenance
required)

Page 147 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

Main report
2 Project Overview

2.1 Key project details

Project Name
NH no (New/Old)
Mode of the Project
No. of Lanes
Length of the Project
Total Project Cost
Concessionaire/ Contractor
Date of Award (LOA date)
Appointed Date
Commercial Operation Date (COD)
Concession Period
O&M Period
Authority Engineer
AE Agreement Date
AE Mobilization Date
AE Scheduled Completion Date
AE EOT (Extension Of Time)

Page 148 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

2.2 Location Map

Page 149 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

2.3 Key plan

2.4 RoW availability

Width of RoW available on both sides of the highway

>20 m
LHS- Width of RoW available

20 m
18 m
16 m 16 16 16 16 16 16 16
14 m
12 m
10 m
8m 8.2 8.2 8.2 8.2 8.2
6m
4m 4.7 4.7 4.7 4.7 4.7
2m 1.8 1.8
Chainage
2m
RHS- Width of RoW available

4m
6m 6.2 6.2 6.2 6.2 6.2 6.2
8m
10 m 10 10
12 m
14 m
16 m
18 m 17.5 17.5 17.5 17.5 17.5 17.5 17.5 17.5
20 m
>20 m 25 25 25

All figures and graphs in templates are

illustrative. Please add actual details.

Page 150 of 261

 National Highway Authority of Request for proposal for
2.5 Summary
India of project features AE

SNo Particulars Value

1 No of flyovers 2
2 Service Road 45
3 ROBs 5
261.975, 299.606, 350.547, 396.135
4 ROB location (chainage)
& 420.302
5 RUBs 0
6 RUB location (chainage) NA
7 No of Bypass 7
8 Length of Bypass 43
9 No of Major Bridges 7
10 No of Minor Bridges 67
11 No of Culvert 640
12 No of VUP 16
13 No of PUP/ Cattle Underpass 12
14 No of Major Intersection/ Junction 22
15 No of Toll Plaza 3
16 Location of Toll Plaza (chainage)
17 No of Truck Laybye 30
18 No of Bus Bays 122
19 No of Wayside Amenities 0
20 Location of Wayside Amenities (chainage) NA

Page 151 of 261

 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

3 Critical Issues and Action taken

3.1 Issue and action log

affected due to

Expected Date
affected (km)

taken till now

Ongoing/New

suggested by

for resolving
Chainage(s)
Description

Concerned
Authority

Action(s)

Action(s)
the issue

Length
Issue

Issue

issue
SNo

SC
Replacement
Drying up
Concessionai 325+200 to Irregular of plants and
1 of plants Ongoing 2.6 NA
re 327+800 watering daily
on median
watering
Large Concessionai Filling of <DD/MM
2 New 387+300 LHS 0.1 None
potholes re potholes >

All figures and graphs in templates are

illustrative. Please add actual details.

3.2 Summary of items (Cumulative Observations/ Deficiencies)

Work done Work done

upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
1 Carriageway and paved shoulders
(a) Pot Holes Sqm 42 - - 42
(b) Roughness value exceeding mm
2,500mm
(c ) Cracking in more than 5% of Sqm 7179 - - 7179
road surface
(d) Rutting exceeding 10mm in Sqm 5 - - 5
more than 2% of road
surface
(e) Bleeding/Skiding Sqm
(f) Ravelling Sqm
(g) Damage to pavement edges m
exceeding 10cm

Page 152 of 261

 National Highway Authority of Request for proposal for
India Work done Work
AEdone
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
2 Hard/Earth Shoulders
(a) Rain cuts/ gullies in slope Cum 650 25 - 625
(b) Edge drop at shoulders m
exceeding 40 mm
3 Drains and culverts
(a) Cleaning of Culvert Nos 1 - - 1
(b) Damage to or silting of
culverts
(c) Silting of drains in urban/
semi urban areas
4 Road furniture
(a) Sign Boards Nos 456 - - 456
(b) Kilometer Stones
(c ) Metal Beam Crash Barrier
(d) Bus Shelters Nos 72 4 - 68
(e) Junction signs Nos 26 8 - 18
(f) Median Grills Rmt 894 - - 894
(g) Studs Nos 5328 - - 5328
(h) Delinators Nos 8236 - - 8236
(i) Road Marking Sqm 1899 - - 1899
(j) Kerb Painting Sqm 4575 - - 4575
(k) Guard Posts Nos 3657 - - 3657
5 Street lighting and telecom (ATMS)
(a) Street lights Nos
(b) Telecom Nos
6 Trees and plantation
(a) Removal of vegetation Ha 77.42 - 3.57 73.85
affecting sight line and road
structures
(b) Replacement of trees and Nos 15072 - - 15072
bushes
7 Buildings and bridges

Page 153 of 261

 National Highway Authority of Request for proposal for
India Work done Work
AEdone
upto during
SNo Description Unit Total Balance Remarks
previous reporting
month month
(a) Rest areas
(b) Toll plazas
(c ) Bridges

3.3 Obligations as per contract

Please write a summary of contractual obligations of Concessionaire and non-compliances of critical obligations
highlighting reasons for delay and stating pending actions
• Critical obligations of Concessionaire as per contract

• Non compliances of critical contractual obligations

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 National Highway Authority of Request for proposal for
3.4 MajorIndia
maintenance and Inspection schedule AE

Item Responsibility Last completed on Due date

Major maintenance Concessionaire [DD/MM/YY] [DD/MM/YY]

Periodic overlay Concessionaire [DD/MM/YY] [DD/MM/YY]

Pavement inspection
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using NSV
Roughness using Laser
Authority Engineer [DD/MM/YY] [DD/MM/YY]
Profilometer
Pavement strength using
Authority Engineer [DD/MM/YY] [DD/MM/YY]
FWD
Bridge inspection using
Authority Engineer [DD/MM/YY] [DD/MM/YY]
MBIU
Road sign inspection
Authority Engineer [DD/MM/YY] [DD/MM/YY]
using Reflectometer
Other

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 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

4 Inspection Report

4.1 Summary of NCR issued

Total NCR issued NCR issued in NCR closed in

Balance NCR
SNo Highway asset till previous month reporting month reporting month
(A+B-C)
(A) (B) (C)
1 Pavement 48 12 25 35
2 Shoulder 7 0 3 4
3 Drainage
4 Median
5 Road furniture
6 Bridges
7 Buildings
8 Horticulture
9 [Other assets]
Total

4.2 Equipment based inspection report

Pavement Surface Defects Roughness Pavement Strength

SubGrade E3
(Internation

Granular E2
depth (mm)

depth (mm)
Cracks (cm)

Bituminous
Roughness
Resistance
Chainage

Chainage

Bleeding
Potholes

Raveling

Modulus

Modulus

Modulus
number
Starting

Texture
Rutting
Ending

Elastic

Elastic

Elastic
Index)
(mm)
Lane

(cm)

(cm)

(cm)

Skid

IRI

E1
al

0.000 0.500 L1 2X10 20X35 2.5X1.2 4X12 25 1.4 4.23 7110 34 14

0.500 1.000 L1 3X5 10X15 1.5X0.8 3X10 24 1.8 2.68 7430 36 15

1.000 1.500 L1

Report of equipment based inspection needs be provided as an Annexure to monthly report as per the defined
frequency. Following documents/media to be submitted for equipment based inspection.

• Video footage of all cameras installed on Network Survey Vehicle- ROW cameras and pavement camera
• Network Survey Vehicle report capturing dimensions of following key metrics of pavement
− Cracks

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 National Highway Authority of Request for proposal for
− Potholes
India AE
− Raveling
− Bleeding
− Rutting
− Texture depth
− Skid resistance
− Roughness (IRI)
• Falling Weight Deflectometer (FWD) report capturing following key metrics of pavement strength
− Deflection Bowl (Transient Deflections at seven different points)
− Corrected Elastic Modulus Bituminous E1
− Corrected Elastic Modulus Granular E2
− Corrected Elastic Modulus Subgrade E3
− Subgrade CBR
− Bituminous layer coefficient A1
− Base layer coefficient A2
− Granular base layer coefficient A3
− Modified structural number
• Mobile Bridge Inspection Report (MBIU) capturing following key metrics of bridges
− Condition Approach
− Condition Signs
− Condition Debris
− Condition Joint
− Condition Deck
− Condition Rails
− Condition Protect
− Condition Stream
− Condition Superstructure
− Condition Piers
− Condition Abutment
• Retro reflectometer report capturing following key metrics of road furniture
− Coefficient of retroreflected luminance RA (night time retroreflection) of road traffic signs

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 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

5 Monitoring of ETC lanes

5.1 Monthly ETC Report

For Corresponding
TYPE OF VEHICLE month of previous For Previous Month For Current Month
year
No of Fee No of Fee per No of
Fee Collected Fee Collected
vehicles Collected vehicles vehicle vehicles
A Car Total 3845 384500 4659 465,900.00 100 4289 428,900.00
B LCV Total 1521 243360 1312 209,920.00 160 1399 223,840.00
C Bus Total 2404 793386 2284 765,207.00 201 2349 786,915.00
D Truck Total 1603 528924 1523 510,138.00 134 1566 524,610.00
E 3 Axle Total 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
F MAV Total 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
Over
G Total 1 630 27 17,280.00 640 36 23,040.00
Size
Total for the
49844 18,050,618 52963 19,898,834 49016 18,265,661
Month

5.2 On-ground infrastructure report

Total number of plaza lanes =

Total number of dedicated ETC lanes =
Total number of hybrid lanes =
Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
1 Hardware
(a) Over-head transceiver 4 3 1 ABC Co. Y
(b) Hand-held reader
(c ) Lane controller
(d) AVC
(e) Camera
(f) Weigh-in-motion
(g) Static weigh bridge

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 National Highway Authority of Request for proposal for
India AE Equipment as
Units Equipment
Total Units per
SNo Description damaged/ owner/ Remarks
units working specifications
missing provider
(Y/N)
(h) Any other items
2 Softwares
(a) Software – Lane/ Plaza
level
(b) TMS
(c) Any other items

5.3 On-ground ETC operations and SLA adherence

Average Average Average

Average Average Average Average
queue length queue length transction
Lane Transaction transaction transaction transaction
during peak during non time
time (cash) time (RFID) time (cards) time (wallet)
time peak time (others)
UPI – 20
Lane 1 10 vehicles 5 vehicles 15 seconds 10 seconds 20 seconds 25 seconds
seconds
Lane 2

Lane 3

• Average system uptime = 80%

• Transactions uploaded (as per SLA) = 80%
• Blacklists uploaded (as per SLA) = 50%
• Blacklists downloaded (as per SLA) = 85%

6 Status of Damages for breach of maintenance activities

6.1 Damages for non completion of project facilities

SNo Period Amount of damages (Rs)

1 Upto June 2016 15,00,35,000

2 Jul 2016 2,00,88,000
3 Aug 2016 2,00,88,000
4 Sep 2016 1,94,40,000
Total 20,96,51,000

Supporting Calculations for damages for Sep 2016

• No of days in Sep = 30

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 National Highway Authority of Request for proposal for
• Performance security is Rs 64,80,00,000
India AE
• As per CA Clause 12.3.2 damages payable is 0.1% of performance security per day = Rs 6,48,000
• Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000

6.2 Damages for breach of maintenance activities

SNo Period Amount of damages (Rs)

1 Upto June 2016 1,00,35,000
2 Jul 2016 6.63,196
3 Aug 2016 6,63,196
4 Sep 2016 52,22,444
Total 1,65,83,836

Supporting Calculations for damages for reporting month

Cost o repair
as estimated

Damages as

Damages at
higher side

inspection

No of days

No of days
Nature of

as per CA

Damages

Damages
damages
Quantity

amount
Date of
per CA
defect

Total

from
Rate
S No

Unit

6.3 Damages for non completion of major maintenance/ periodic overlay

SNo Period Amount of damages (Rs)

1 June 2016 6,48,000

2 Jul 2016 2,00,88,000

3 Aug 2016 2,00,88,000

4 Sep 2016 1,94,40,000

Total 6,02,64,000

Supporting Calculations for damages for Sep 2016

• No of days in Sep = 30
• Performance security is Rs 64,80,00,000
• As per CA Clause 12.3.2 damages payable is 0.1% of performance security per day = Rs 6,48,000
• Total damages payable = 30 X 6,48,000 = Rs 1,94,40,000

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National Highway Authority of Request for proposal for
India AE

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 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

7 Change of Scope proposals

Date of first Expected/
SNo Proposal Details submission to Current status COS Amount Actual date of
AE approval
Approved in principle by
Construction of [Flyover Authority. Detailed
1 [DD/MM/YYYY] [+/- Amount] [DD/MM/YYYY]
Name] at [Chainage] quantitSCs in proper order
yet to be submitted
Clarifications to be
Nallah diversion through submitted by
2 [DD/MM/YYYY] [+/- Amount] [DD/MM/YYYY]
box culvert at [Chainage] Concessionaire, expected
date [DD/MM/YYYY]

8 Status of pending disputes

Date of first Dispute

Current
SNo Dispute Details submission to Suggested resolution by AE Amount (if
stage
AE applicable)
Increased tollable No merit in increasing tollable
1 length to be applicable [DD/MM/YYYY] length hence no action required NA SAROD
in toll fee calculations by <Agency>
Filling stations B/w
<Agency>to consider the
energized without Concessionai
2 [DD/MM/YYYY] Concessionaire's request for [+/- Amount]
obtaining NOC from re and
intervention and assistance
ministry <Agency>

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 National Highway Authority of Request for proposal for
India All figures
AEand graphs in templates are
illustrative. Please add actual details.

9 Reports

9.1 Monthly Toll Collection Report (Applicable only if project highway is tolled)

For Corresponding
TYPE OF VEHICLE month of previous For Previous Month For Current Month
year
No of Fee No of Fee per No of Fee
Fee Collected
vehicles Collected vehicles vehicle vehicles Collected
Single 3845 384500 4659 465,900.00 100 4289 428,900.00
A Car Return 1506 218370 1972 295,800.00 150 1758 263,700.00
Local 769 38450 979 48,950.00 50 1029 51,450.00
Single 1521 243360 1312 209,920.00 160 1399 223,840.00
B LCV Return 134 31490 162 38,880.00 240 132 31,680.00
Local 1683 134640 1838 147,040.00 80 1461 116,880.00
Single 2404 793386 2284 765,207.00 201 2349 786,915.00
C Bus Return 359 177903 173 87,567.00 303 203 102,717.00
Local 277 45738 205 34,782.00 102 318 54,060.00
Single 1603 528924 1523 510,138.00 134 1566 524,610.00
D Truck Return 240 118602 116 58,378.00 202 136 68,478.00
Local 185 30492 136 23,188.00 68 212 36,040.00
Single 18990 6836400 16310 5,953,150.00 365 15127 5,521,355.00
E 3 Axle Return 131 70740 34 18,700.00 550 37 20,350.00
Local 69 12420 84 15,540.00 185 131 24,235.00
Single 16119 8381880 21111 11,188,830.00 530 18790 9,958,700.00
F MAV Return 2 1550 20 15,800.00 790 35 27,650.00
Local 6 1560 18 4,770.00 265 8 2,120.00
Single 1 630 27 17,280.00 640 36 23,040.00
Over
G Return 0 0 - 965 -
Size
Local 0 0 - 320 -
Total for the
49844 18,050,618 52963 19,898,834 49016 18,265,661
Month

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 1
S No

Date

1/1/17
Chainage no India

RHS
9.2 Accident Report
Time of accident

pm
382/050 05:25
M
Sex (M/F)
A

2
Accident location
B
National Highway Authority of

2
Nature of accident

Classification of
C

3
accident
D

4
Causes

Load conditions of
E

1
vehicle
F

1
Road condition

- Intersection type of
G

control
H

Weather condition
I

Age of victim
All figures and

Type of victim
K

Type of vehicle
-

Fatal
1

Major
persons
Request for proposal for

illustrative. Please add actual details.

1
AE graphs in templates are

Minor
No of affected

Page 164 of 261

Help provided by
Ambu
 National Highway Authority of Request for proposal for
Mapping of report fields to responses
India AE

A 1. Urban 2. Rural

B 1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right turn Collision 6. Left
turn Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & Ran Away
C 1. Fatal 2. Major injury 3. Minor injury

D 1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical Problem
6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown

F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip

G 1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more than 6.
Round about Junction
H 1. Fine/Clear 2.Mist/Fog 3. Cloudy 4. Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8. Cold 9.
Hot
I 1. 0-18 Years 2. 18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years

J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others

K 1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4. Bus 5. Light Truck 6. Heavy Truck 7. Tractor 8.
Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart

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 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

9.3 Details of complaints

Contact
Toll Complaint Name of the Compliance by the
SNo Date details of Details of complaint
plaza No person concessionaire
person
Mr. Shailendra Mr. Shailendra
Gurjar, LIG- Complaints regarding
Pot holes are
1 81 8/9/2016 44,RSS mohalla, Pot holes on the
repaired
Shivaji Nagar, Highway may cause
Bhopal (M.P.) accidents.
Dr. Diwakar Animals are
Dr. Anil Diwakar, complaints that continuously driven
HIG Swarganga presence of Animals out from the Road by
2 82 10/9/2016 Complex Bus and also Pot holes on the Highway
Stand Seoni road are obstructing Patrolling team and
(M.P.) the driving which Pot holes are
may cause accidents. repaired.
The Exemption
under Indian Toll
(Army and Air force)
Act 1901, to army
Maj. Sidharth while
personnel travelling
travelling in personal
Maj. Sidharth, in private vehicle
car wants Exemption
3 83 11/9/2016 238 Fd wksp may be given if on
from Toll Fee on
C/o- 56 APO Govt. duty with
production of I.D.
requisite pass as
Card
specified in the
Indian Toll (Army
and Air Force Rules,
1942)

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 National Highway Authority of Request for proposal for
India AEand graphs in templates are
All figures
illustrative. Please add actual details.

9.4 Encroachment list

Encroachment width and

Distance from road edge
Stretch Chainage (km)

Establishment (New/

Name of Encroacher
Encroachment type

Category (Tea stall,

Side (LHS/RHS)

(Temporary/

Temple, etc)
Permanent)

existing)
District/

Village

length
Tehsil
SNo

(m)
Tea
1 212+500 LHS Kurnool Kurnool Temporary New 7 5mX3.5m Vijay Kumar Reddy
stall
Dinnedevara 10.5m X
2 213+200 RHS Kurnool Permanent Godown Existing 5 Buddana
Padu 4m

9.5 Lane Closure Report

S.No Date Chainage (Km) Side Time of Closure Reasons for Lane Remarks
Closure & Approval
From To Details
9/9/201
1 215+300 215+350 RHS 1pm-4pm Patch work
6

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 National Highway Authority of Request for proposal for
10 Annexures
India AE

Annexure 1: Detailed visual inspection report of project highway

Assets to be covered- Pavement, Shoulder, Drainage, Median, Bridges, Road furniture, Buildings, Horticulture,
Service Road

Description of
SNo NCP/ SNo Date of issue Chainage Side AE Remarks
defect
1 311 15.08.2016 Potholes 311+200 LHS To be repaired
To be filled
2 312 15.08.2016 Cracking 311+500 RHS
immediately
3
4

Annexure 2 onwards:

AE should include comments, status update, data points and reports in following annexures which have not
been included elsewhere in the main report. Such reports may include but not limited to:
• Minutes of review meeting
• Correspondence details
• Weather report
• Organizational chart of Concessionaire and AE
• Project photographs

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 National Highway Authority of Request for proposal for
Annexure
India VII-OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE
AE AND FWD TESTING

[NAME & LOGO OF IMPLEMENTING AGENCY]

[PROJECT NAME]

Authority Engineer
[NAME OF CONSULTING FIRM]

OUTPUT FROM NETWORK SURVEY VEHICLE AND FWD TESTING

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 National Highway Authority of Request for proposal for
India Table of contents AE

Contents Page Nos.

SECTION 1 SECTION 1 ROAD INVENTORY DATA 157

1.1. Location Reference Post (LRP) Master 157

1.2. Carriageway Type 158
1.3. Road Type 159
1.4. Pavement Type 159
1.5. Pavement Width 160
1.6. Shoulder Type 161
1.7. Shoulder Width 162
1.8. Topography 162
1.9. Cross Section 163
1.10. Drain Type 164
1.11. Median Opening 165
1.12. Right Of Way 166
1.13. Pavement composition 166
1.14. Carriageway Furniture 168
1.15. Wayside Amenities 169
1.16. Land Use 170

SECTION 2 ROAD CONDITION DATA 171

2.1. Visual condition 171

2.2. Roughness 174
2.3. Rutting 175
2.4. Texture Depth 176
2.5. Skid Resistance 177
2.6. Falling Weight Deflectometer (FWD) 178
2.7. Falling Weight Deflectometer (FWD) Rigid 181

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 National Highway Authority of Request for proposal for
AnnexureIndia
VII: OUTPUT FORMAT FROM NETWORK SURVEY VEHICLE AND
AE FWD TESTING (SECTION 1:
TESTING AT TIME OF COMPLETION, SECTION 2: FWD ATTRIBUTES - ANNUALLY, BALANCE
PARAMETERS –BIANNUALLY AFTER CONSTRUCTION PHASE)

In addition to the reports being submitted on equipment based inspection as specified in Section 4.2 of the Monthly
Progress Report in the O&M phase, the Authority Engineer (AE) shall submit electronically in excel (.xls) format certain
key parameters to the Project Director in the following format.

Worksheets under Section 1 (‘Road inventory data’) shall be updated from surveys conducted only once at the time of
completion testing. Worksheets under Section 2 (‘Road condition data’) shall be updated from surveys carried out
annually for FWD attributes and biannually for the remaining attributes.

The fields to be updated in each of the worksheets are described below. Each description is followed by an example of
data for a sample project.

SECTION 1 - ROAD INVENTORY DATA

Road inventory data consists of parameters which provide basic information about roads such as pavement type,
number of lanes, topography, etc. These parameters are largely static in nature, and therefore a survey to update this
dataset shall be conducted only once at the time of completion testing. The road inventory data shall be used to update
specific worksheets listed below.

1.1 Location Reference Post (LRP) Master

The following table lists the fields which need to be populated for the ‘LRP Master’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
LRP Name Name of location reference post (LRP) Km stone 17
Chainage Chainage of the survey point (in km) 17
Direction Direction of survey Increasing
• Increasing (chainage)
• Decreasing (chainage)
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Old NH Number Old National Highway number NH0065
Section Code HYD-VIJ (Hyderabad-
Code indicating starting and ending locations of section
Vijayawada)

A sample output is shown below for reference

NH Survey Old NH
LRP Name Chainage Direction Latitude Longitude Altitude Section Code
Number Date Number
NH0xxx Road Start 1.230 Increasing 9.98897 78.02671 63.07767 23-12-15 NH0yyy ABC-DEF

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 National Highway Authority of Request for proposal for
NH0xxx Km Stone 8
India 8.000 Increasing 9.98444 78.02934 68.60126 23-12-15
AE NH0yyy ABC-DEF
NH0xxx Km Stone 8 8.030 Increasing 9.98341 78.03004 68.15520 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 9.008 Increasing 9.98107 78.03078 65.17153 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 12.012 Increasing 9.96328 78.04160 56.03436 23-12-15 NH0yyy ABC-DEF
NH0xxx Km Stone 17 17.085 Increasing 9.95385 78.05255 56.24748 23-12-15 NH0yyy ABC-DEF

1.2 Carriageway Type

The following table lists the fields which need to be populated for the ‘Carriageway Type’ attribute. The descriptions
of the fields are given below.
Field Description Example
NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Type of carriageway, classified into one of the below categories: Divided
Carriageway Type • Divided
• Undivided
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference

Start End Carriageway Date of

NHNumber Section Latitude Longitude
Chainage Chainage Type Survey
NH00xx ABC-DEF 0.000 0.794 Undivided 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Undivided 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Undivided 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Undivided 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Undivided 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Undivided 06-05-17 9.95385 78.05255

1.3 Road Type

The following table lists the fields which need to be populated for the ‘Road Type’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Classification of road on basis of number of lanes Four Lane
• Single Lane
• Two Lane
Road Type
• Intermediate Lane
• Four Lane
• Six Lane
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Start End Date of

NHNumber Section RoadType Latitude Longitude
Chainage Chainage Survey
NH00xx ABC-DEF 0.000 0.794 Two Lane 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Two Lane 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Two Lane 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Two Lane 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Two Lane 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Two Lane 06-05-17 9.95385 78.05255

1.4 Pavement Type

The following table lists the fields which need to be populated for the ‘Pavement Type’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Classification of pavement based on type of surface: Asphalt
Pavement Type • Asphalt
• Cement concrete
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

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 National Highway Authority of Request for proposal for
A sample output
India is shown below for reference: AE
Start End Pavement Date of
NHNumber Section Direction Latitude Longitude
Chainage Chainage Type Survey
NH00xx ABC-DEF 0.000 0.804 Both Asphalt 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.804 1.000 Both Asphalt 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.000 1.172 Both Asphalt 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 1.172 2.821 Both Asphalt 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 2.821 4.350 Both Asphalt 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 4.350 6.710 Both Asphalt 06-05-17 9.95385 78.05255
NH00xx ABC-DEF 6.710 12.925 Both Asphalt 06-05-17 9.93102 78.05648

1.5 Pavement Width

The following table lists the fields which need to be populated for the ‘Pavement Width’ attribute. The descriptions
of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Width of the pavement in metres, classified into one of the >7m and <10.5m
below categories
• >= 3.75m and < 5.5m
Pavement Width • >5.5m and < 7m
• >= 7m and < 10.5m
• >=10.5m and <=12.5m
• > 12.5m
Width of the pavement in metres, rounded to two places 7.0
Pavement Width Value
after decimal
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End Pavement Pavement Survey

NH Number Direction Latitude Longitude
Code Chainage Chainage Width Width Value Date
NH00xx ABC-DEF 0.000 0.794 Both 7 – 10.5 m 7.00 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both 7 – 10.5 m 7.00 06-05-17 9.98444 78.02934

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 National Highway Authority of Request for proposal for
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Section Start End Pavement PavementAE Survey
NH Number Direction Latitude Longitude
Code Chainage Chainage Width Width Value Date
NH00xx ABC-DEF 1.000 2.810 Both 7 – 10.5 m 7.00 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both 7 – 10.5 m 7.00 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both 7 – 10.5 m 7.00 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both 7 – 10.5 m 7.00 06-05-17 9.95385 78.05255

1.6 Shoulder Type

The following table lists the fields which need to be populated for the ‘Shoulder Type’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)

Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Type of shoulder, classified into one of the below Gravel
categories:
• None
• Paved
• Gravel
Shoulder Type • Earth
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Number Section Code Start Chainage End Chainage Direction ShoulderType Survey Date Latitude Longitude
NH00xx ABC-DEF 0.000 0.763 Increasing No Shoulder 09-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.763 0.834 Increasing Gravel 09-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.834 1.254 Increasing Gravel 09-01-16 9.98341 78.03004
NH00xx ABC-DEF 1.254 2.945 Increasing Gravel 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 2.945 4.327 Increasing Gravel 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 4.327 4.405 Increasing Gravel 05-01-16 9.95385 78.05255
NH00xx ABC-DEF 4.405 6.844 Increasing Gravel 05-01-16 9.93102 78.05648
NH00xx ABC-DEF 6.844 9.359 Increasing Gravel 05-01-16 9.91229 78.04961
NH00xx ABC-DEF 9.359 12.966 Increasing Gravel 05-01-16 9.89041 78.03458

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 National Highway Authority of Request for proposal for
1.7 Shoulder
India Width AE
The following table lists the fields for the ‘Shoulder Width’ attribute, which need to be populated. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Width of the shoulder in metres, classified into one of the < 1m
below categories
• No shoulder
• < 1m
• >= 1m and <= 2m
Shoulder Width • > 2m
Width of the shoulder in metres, rounded to one place after 0.5
Shoulder Width Value decimal

Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Shoulder
Section Start End Shoulder Survey
NH Number Direction Width Latitude Longitude
Code Chainage Chainage Width Date
Value
NH0xxx ABC-DEF 0.000 0.785 Increasing No Shoulder 0.0 03-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.785 2.612 Increasing No Shoulder 0.0 03-01-16 9.98444 78.02934
NH0xxx ABC-DEF 2.612 3.170 Increasing 1-2m 2.0 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.170 5.194 Increasing 1-2m 2.0 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.194 6.793 Increasing 1-2m 2.0 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.793 11.404 Increasing 1-2m 2.0 03-01-16 9.95385 78.05255

1.8 Topography

The following table lists the fields which need to be populated for the ‘Topography’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Code indicating starting and ending locations of HYD-VIJ (Hyderabad-
Section Code section Vijayawada)

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Field
India Description AE Example
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Topography of the road, classified into one of the Flat
below categories
• Flat
• Rolling
Topography • Hilly
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Number Section Code Start Chainage End Chainage Topography Survey Date Latitude Longitude
NH0xxx ABC-DEF 0.000 0.808 Flat 05-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.808 1.254 Flat 05-01-16 9.98444 78.02934
NH0xxx ABC-DEF 1.254 2.828 Flat 05-01-16 9.98341 78.03004
NH0xxx ABC-DEF 2.828 4.363 Flat 05-01-16 9.98107 78.03078
NH0xxx ABC-DEF 4.363 6.724 Flat 05-01-16 9.96328 78.04160
NH0xxx ABC-DEF 6.724 12.933 Flat 05-01-16 9.95385 78.05255

1.9 Cross Section

The following table lists the fields which need to be populated for the ‘Cross Section’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Cross section type, classified into one of the below Fill
categories
• Cut
• Fill
• Cut and Fill
Cross Section • Level
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

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Field
India Description AE Example
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End

NH Number Direction Cross Section Survey Date Latitude Longitude
Code Chainage Chainage
NH0xxx ABC-DEF 0.000 0.822 Increasing Level 03-01-16 9.98897 78.02671
NH0xxx ABC-DEF 0.822 2.642 Increasing Level 03-01-16 9.98444 78.02934
NH0xxx ABC-DEF 2.642 3.199 Increasing Level 03-01-16 9.98341 78.03004
NH0xxx ABC-DEF 3.199 5.360 Increasing Level 03-01-16 9.98107 78.03078
NH0xxx ABC-DEF 5.360 5.715 Increasing Fill 03-01-16 9.96328 78.04160
NH0xxx ABC-DEF 5.715 6.941 Increasing Level 03-01-16 9.95385 78.05255
NH0xxx ABC-DEF 6.941 11.163 Increasing Level 03-01-16 9.93102 78.05648

1.10 Drain Type

The following table lists the fields which need to be populated for the ‘Drain Type’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Type of drain, classified into one of the below categories Open lined drain
• Open unlined drain
• Open lined drain
• Covered line drain
Drain Type • No drain

Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NHNumber SectionCode StartChainage EndChainage Direction DrainType SurveyDate Latitude Longitude

Open Unlined
NH0xxx ABC-DEF 0.000 0.069 Increasing 09-01-16 9.98897 78.02671
Drain
NH0xxx ABC-DEF 0.069 0.782 Increasing Open Lined Drain 09-01-16 9.98444 78.02934
Open Unlined
NH0xxx ABC-DEF 0.288 0.000 Decreasing 09-01-16 9.98341 78.03004
Drain
Open Unlined
NH0xxx ABC-DEF 0.782 0.846 Increasing 09-01-16 9.98107 78.03078
Drain

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 National Highway Authority of Request for proposal for
NHNumber India
SectionCode StartChainage EndChainage Direction DrainType AE SurveyDate Latitude Longitude
Open Unlined
NH0xxx ABC-DEF 0.846 1.254 Increasing 09-01-16 9.96328 78.04160
Drain
Open Unlined
NH0xxx ABC-DEF 1.254 2.265 Increasing 05-01-16 9.95385 78.05255
Drain
Open Unlined
NH0xxx ABC-DEF 1.929 0.288 Decreasing 09-01-16 9.93102 78.05648
Drain
NH0xxx ABC-DEF 1.952 1.929 Decreasing No Drain 09-01-16 9.91229 78.04961
Open Unlined
NH0xxx ABC-DEF 2.265 3.005 Increasing 05-01-16 9.89041 78.03458
Drain
Open Unlined
NH0xxx ABC-DEF 2.680 1.952 Decreasing 09-01-16 9.88489 78.02995
Drain
Open Unlined
NH0xxx ABC-DEF 3.005 4.424 Increasing 05-01-16 9.87474 78.02828
Drain
Open Unlined
NH0xxx ABC-DEF 3.109 2.680 Decreasing 09-01-16 9.87363 78.02744
Drain
Covered Line
NH0xxx ABC-DEF 3.320 3.109 Decreasing 09-01-16 9.84857 78.01535
Drain
Open Unlined
NH0xxx ABC-DEF 3.917 3.320 Decreasing 09-01-16 9.83764 78.00392
Drain
Open Unlined
NH0xxx ABC-DEF 4.424 4.601 Increasing 05-01-16 9.83711 77.98576
Drain
Open Unlined
NH0xxx ABC-DEF 4.601 5.693 Increasing 05-01-16 9.83386 77.97729
Drain

1.11 Median Opening

The following table lists the fields which need to be populated for the ‘Median Opening’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Type of median, classified into one of the below categories Raised
• Raised;
• Depressed;
• Barrier;
Median Type • None.
Width of the median in metres, rounded to one place after 0.5
Median Width decimal

Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

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 National Highway Authority of Request for proposal for
Section Start End Median MedianAE Survey
NHNumberIndia Direction Latitude Longitude
Code Chainage Chainage Type Width Date
NH00xx ABC-DEF 0.000 0.794 Both Raised 0.5 05-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.794 1.000 Both Raised 0.5 05-01-16 9.98444 78.02934
NH00xx ABC-DEF 1.000 2.810 Both No Median 0.0 05-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.810 4.335 Both Raised 1.5 05-01-16 9.98107 78.03078
NH00xx ABC-DEF 4.335 6.666 Both No Median 0.0 05-01-16 9.96328 78.04160
NH00xx ABC-DEF 6.666 12.906 Both No Median 0.0 05-01-16 9.95385 78.05255

1.12 Right Of Way

The following table lists the fields which need to be populated for the ‘Right of Way’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065

Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500

End Chainage Chainage of the end point (in km) 1.500

Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Row Width Width of Right of Way (in metres) 24

Remarks
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Section Start End ROW Survey

NHNumber Direction Remarks Latitude Longitude
Code Chainage Chainage Width Date
NH0xxx ABC-DEF 0.000 1.000 Increasing 28 05-05-15 9.98897 78.02671
NH0xxx ABC-DEF 1.000 2.000 Increasing 24 05-05-15 9.98444 78.02934
NH0xxx ABC-DEF 2.000 3.000 Increasing 30 05-05-15 9.98341 78.03004
NH0xxx ABC-DEF 3.000 4.000 Increasing 26 05-05-15 9.98107 78.03078
NH0xxx ABC-DEF 4.000 11.000 Increasing 24 05-05-15 9.96328 78.04160

1.13 Pavement composition

The following table lists the fields which need to be populated for the ‘Pavement composition’ attribute. The
descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Type of pavement Asphalt
Pavement Type • Asphalt
• Cement concrete
Bituminous Surface BC
Type of bituminous surface course
Course Type
Bituminous Surface 40
Thickness of BSC layer in mm
Course Thickness MM
BSC Construction Year Year of construction of BSC layer in flexible pavements 2015
Bituminous Base Course DBM
Type of bituminous base course
Type
Bituminous Base Course 100
Thickness of BBC layer in mm
Thick—ness
BBC Construction Year Year of construction of BBC layer in flexible pavements 2015
Granular Base Type Type of granular base WMM
Granular Base Thick-ness Thickness of GB layer in mm 250
GB Construction Year Year of construction of GB layer in flexible pavements 2015
Pavement Quality PQC
Type of pavement quality concrete
Concrete Type
Pavement Quality 300
Thickness of PQC layer in mm
Concrete Thickness
PQC Construction Year Year of construction of PQC layer in rigid pavements 2015
Dry Lean Concrete 100
Thickness of DLC layer in mm
Thickness MM
Dry Lean Concrete Type Type of dry lean concrete DLC
DLC Construction Year Year of construction of DLC layer in rigid pavements 2015
Granular Sub Base Type Type of granular sub base GSB
Granular Sub Base 200
Thickness of GSB layer in mm
Thickness
GSB Construction Year Year of construction of GSB layer 2014
Design CBR Design CBR of the subgrade, expressed in % 5%
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Pavem Bitumino Bitumin BSC Bitumin Bitumin

NH Sec- Star End Direc- BBC Granu Granul
ent us ous Constr ous ous
No. tion t Chai tion Constr lar ar Base
Type Surface Surface uc- Base Base

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 National Highway Authority of Request for proposal for
Cod Chai
Indianag Course Course tion Course Course uc-tion
AE Base Thickn
e nage e Type Thicknes Year Type Thickne Year Type ess
s ss
ABC
NH00 Both
- 0.0 5.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
xx side
DEF
ABC
NH00 Both
- 5.0 11.0 Asphalt BC 40.0 2015 DBM 80 2015 WMM 250
xx side
DEF
ABC
NH00 Both
- 11.0 20.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
xx side
DEF
ABC
NH00 Both
- 20.0 22.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
xx side
DEF
ABC
NH00 Both
- 22.0 30.0 Asphalt SDBC 25.0 2015 BM 115 2015 WMM 250
xx side
DEF
ABC
NH00 Both
- 30.0 31.0 Asphalt BC 40.0 2015 DBM 100 2015 WMM 250
xx side
DEF
(table continued…)
GB Pavement Pavement PQC Dry Lean DLC
Dry Lean Granular Granular GSB
Constru Quality Quality Constru Concrete Constru Design Survey Latitu Longitu
Concrete SubBase SubBase Construct
ction Concrete Concrete ction Thicknes ction CBR Date de de
Type Type Thickness ion Year
Year Type Thickness Year s Year
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.99 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.98 78.03
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.96 78.04
15
05-05-
2015 NA NA NA NA NA NA GSB 300 2015 5% 9.95 78.05
15

1.14 Carriageway Furniture

The following table lists the fields which need to be populated for the ‘Carriageway Furniture’ attribute. The
descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Wayside amenities classified into one of the below Road sign
Wayside Amenity Type
categories:

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
• Crash barriers
• Signs
• Street Lights
• Km stone
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NHNumber SectionCode Chainage Direction EventType SurveyDate Latitude Longitude

Street Light
NH00xx ABC-DEF 0.012 Increasing 03-01-16 9.98897 78.02671
Start
Street Light
NH00xx ABC-DEF 0.287 Increasing 03-01-16 9.98444 78.02934
End
NH00xx ABC-DEF 2.491 Decreasing Road Sign 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 2.708 Decreasing Road Sign 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 3.496 Increasing Road Sign 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 5.160 Increasing Road Sign 03-01-16 9.95385 78.05255
NH00xx ABC-DEF 5.356 Decreasing Road Sign 03-01-16 9.93102 78.05648
NH00xx ABC-DEF 8.402 Decreasing Road Sign 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 10.966 Decreasing Road Sign 03-01-16 9.89041 78.03458

1.15 Wayside Amenities

The following table lists the fields which need to be populated for the ‘Wayside Amenities’ attribute. The
descriptions of the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Wayside amenities classified into one of the below Restaurant/Motel
categories:
• Bus shelter;
• Culverts;
Wayside Amenity • Restaurant/Motel;
• Toilet/Public convenience;
• Rest Rooms for short stay;
• Toll Plaza;
• First aid/Medical centre;

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
• Telephone booth;
• Petrol pump/minor repair shop (optional);
• Police Station;
• Temple /Mosque;
• Bridges.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Data Source
Remarks
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Survey Data

Chainage Direction Wayside Amenity Remarks Latitude Longitude
Number Code Date Source
NH00xx ABC-DEF 0.650 Increasing Restaurant/Motel 05-01-16 9.98897 78.02671
NH00xx ABC-DEF 1.998 Increasing Restaurant/Motel 05-01-16 9.98444 78.02934
NH00xx ABC-DEF 5.524 Increasing Petrol Pump 05-01-16 9.98341 78.03004
NH00xx ABC-DEF 11.413 Increasing Restaurant/Motel 05-01-16 9.98107 78.03078

1.16 Land Use

The following table lists the fields which need to be populated for the ‘Land Use’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Land use classified into one of the below categories: Commercial
• Residential;
• Commercial;
Land Use • Industrial;
• Agricultural;
• Water bodies;
• Mixed.
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

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 National Highway Authority of Request for proposal for
A sample output
India is shown below for reference: AE
NHNumber SectionCode StartChainage EndChainage Direction LandUse SurveyDate Latitude Longitude
NH00xx ABC-DEF 0.000 0.797 Increasing Mixed 03-01-16 9.98897 78.02671
NH00xx ABC-DEF 0.511 0 Decreasing Mixed 03-01-16 9.98444 78.02934
NH00xx ABC-DEF 0.797 2.699 Increasing Mixed 03-01-16 9.98341 78.03004
NH00xx ABC-DEF 0.835 0.511 Decreasing Mixed 03-01-16 9.98107 78.03078
NH00xx ABC-DEF 0.987 0.835 Decreasing Mixed 03-01-16 9.96328 78.04160
NH00xx ABC-DEF 1.641 0.987 Decreasing Agriculture 03-01-16 9.95385 78.05255
NH00xx ABC-DEF 2.081 1.641 Decreasing Barren Land 03-01-16 9.93102 78.05648
NH00xx ABC-DEF 2.378 2.081 Decreasing Agriculture 03-01-16 9.91229 78.04961
NH00xx ABC-DEF 2.458 2.378 Decreasing Agriculture 03-01-16 9.89041 78.03458
NH00xx ABC-DEF 2.699 3.234 Increasing Agriculture 03-01-16 9.88489 78.02995

SECTION 2 - ROAD CONDITION DATA

Road condition data consists of parameters which directly affect maintenance requirements of the road. These
parameters are dynamic in nature, and therefore a survey to update this dataset shall be conducted annually for FWD
testing and every six months as per Annexure IV for network survey vehicle testing. The first survey shall be conducted
at the time of completion testing and the remaining surveys shall be conducted as per the defined frequency.

As an example, if majority of highway length (>50%) passes through a state, where defined survey months are May
and November, if completion testing is conducted in April, then the first network survey shall be conducted in the
month of April. This shall be considered as the network survey to be conducted in the month of May. The 2nd survey
shall be conducted in the month of November, the 3rd survey shall be conducted in the month of May and so on. As
regards FWD, the first test/survey shall be conducted at the time of completion in April. The 2 nd test/survey shall be
conducted in April of next year and so on.

The road condition data shall be used to update specific worksheets, which are listed below.

2.1 Visual condition

The following table lists the fields which need to be populated for the ‘Visual Condition’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction Direction of survey Increasing

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
• Increasing (chainage)
• Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane on L1
Lane Number the left from centreline of carriageway, L2 being 2nd lane on
the left from centerline and so on
Percent of pavement area affected by ravelling, which is 2
converted to the following rating scale:
• 1 - Very Poor (> 30%)
Ravelling • 2 - Poor (11-30%)
• 3 - Fair (6-10%)
• 4 - Good (1-5%)
• 5 - Very Good (0%)
No. of potholes, which is converted to the following rating 1
scale:
• 1 - Very Poor (> 5)
Pot Holes • 2 - Poor (3-5)
• 3 - Fair (2)
• 4 - Good (1)
• 5 - Very Good (0)
Pavement area containing edge breaks, which is converted 3
to the following rating scale:
• 1 - Very Poor (> 5m2)
Edge Break • 2 - Poor (1-5m2)
• 3 - Fair (0.5-1m2)
• 4 - Good (0-0.5m2)
• 5 - Very Good (0m2)
Percent of pavement area affected by cracking, which is 3
converted to the following rating scale:
• 1 - Very Poor (> 30%)
Cracking • 2 - Poor (21-30%)
• 3 - Fair (11-20%)
• 4 - Good (5-10%)
• 5 - Very Good (<5%)
Percent of pavement area affected by disintegration, which 2
is converted to the following rating scale:
• 1 - Very Poor (> 50%)
Disintegration • 2 - Poor (20-50%)
• 3 - Fair (10-20%)
• 4 - Good (1-10%)
• 5 - Very Good (<1%)
Percent of pavement area affected by depression, which is 5
Depression converted to the following rating scale:
• 1 - Very Poor (> 5%)

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 National Highway Authority of Request for proposal for
Field
India Description AE Example
• 2 - Poor (3-5%)
• 3 - Fair (1-2%)
• 4 - Good (0-1%)
• 5 - Very Good (0)
Percent of pavement area affected by bleeding, which is 3
converted to the following rating scale:
• 1 - Very Poor (> 50%)
Bleeding • 2 - Poor (20-50%)
• 3 - Fair (10-20%)
• 4 - Good (1-10%)
• 5 - Very Good (<1%)
Percent of pavement area affected by patching, which is 4
converted to the following rating scale:
• 1 - Very Poor (> 30%)
Patching • 2 - Poor (16-30%)
• 3 - Fair (6-15%)
• 4 - Good (2-5%)
• 5 - Very Good (<2%)
Condition of the drain, which is converted to the following 2
rating scale:
Drain Condition • 1 - Poor
• 2 - Fair
• 3 - Good
Condition of the shoulder, which is converted to the Fair
following rating scale:
Shoulder Condition • 1 - Poor
• 2 - Fair
• 3 - Good
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

Start End Lane

NHNumber Section Direction Ravelling PotHoles EdgeBreak Cracking
Chainage Chainage Number
NH00xx ABC-DEF 0.000 0.500 Increasing L1 4 4 4 4
NH00xx ABC-DEF 0.500 1.000 Increasing L1 4 4 4 5
NH00xx ABC-DEF 1.000 1.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 1.500 2.000 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.000 2.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 2.500 3.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.000 3.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 3.500 4.000 Increasing L1 5 4 3 5
NH00xx ABC-DEF 4.000 4.500 Increasing L1 4 4 4 5
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Start End Lane
NHNumberIndia
Section Direction Ravelling AE
PotHoles EdgeBreak Cracking
Chainage Chainage Number
NH00xx ABC-DEF 4.500 5.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.000 5.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 5.500 6.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.000 6.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 6.500 7.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 7.000 7.500 Increasing L1 5 5 5 5
NH00xx ABC-DEF 7.500 8.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.000 8.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 8.500 9.000 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.000 9.500 Increasing L1 5 5 4 5
NH00xx ABC-DEF 9.500 10.000 Increasing L1 5 5 3 5
(table continued…)
Drain Date of
Disintegration Depression Bleeding Patching ShoulderCondition Latitude Longitude
Condition Survey
4 4 4 4 2 2 06-05-17 9.98897 78.02671
4 4 4 4 2 2 06-05-17 9.98444 78.02934
5 5 5 4 2 2 06-05-17 9.98341 78.03004
5 5 5 5 2 2 06-05-17 9.98107 78.03078
5 5 5 5 2 2 06-05-17 9.96328 78.04160
5 5 5 5 2 2 06-05-17 9.95385 78.05255
5 5 5 5 2 3 06-05-17 9.93102 78.05648
4 4 4 4 2 3 06-05-17 9.91229 78.04961
4 4 4 4 2 2 06-05-17 9.89041 78.03458
5 5 5 5 2 2 06-05-17 9.88489 78.02995
5 5 5 5 2 2 06-05-17 9.87474 78.02828
5 5 5 5 2 2 06-05-17 9.87363 78.02744
5 5 5 5 2 2 06-05-17 9.84857 78.01535
5 5 5 5 2 2 06-05-17 9.83764 78.00392
5 5 5 5 2 2 06-05-17 9.83711 77.98576
5 5 5 5 1 2 06-05-17 9.83386 77.97729
5 5 5 5 2 2 06-05-17 9.81804 77.97875
5 5 5 5 2 2 06-05-17 9.77426 77.98129
5 4 4 4 2 2 06-05-17 9.73071 77.97999
5 5 5 3 2 2 06-05-17 9.68686 77.97017

2.2 Roughness

The following table lists the fields which need to be populated for the ‘Roughness’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)

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India Description AE Example
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
LwpIri International roughness index (IRI) of left wheel path 2.33
measured from laser profilometer
RwpIri International roughness index (IRI) of right wheel path 1.97
measured from laser profilometer
LaneIri Average of the International roughness index (IRI) of left 2.15
and right wheel paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Survey

Direction LwpIri RwpIri LaneIri Speed Latitude Longitude
Number Code Chainage Chainage Number Date
NH00xx ABC-DEF 0.0 0.1 Increasing L1 3.31 5.16 4.24 20 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.1 0.2 Increasing L1 2.81 3.54 3.18 37 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 0.2 0.3 Increasing L1 2.31 1.92 2.12 42 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 0.3 0.4 Increasing L1 2.17 2.37 2.27 46 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 0.4 0.5 Increasing L1 2.11 1.72 1.92 42 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 0.5 0.6 Increasing L1 2.33 1.97 2.15 49 06-05-17 9.95385 78.05255
NH00xx ABC-DEF 0.6 0.7 Increasing L1 2.37 2.00 2.19 42 06-05-17 9.93102 78.05648
NH00xx ABC-DEF 0.7 0.8 Increasing L1 2.15 2.17 2.16 33 06-05-17 9.91229 78.04961
NH00xx ABC-DEF 0.8 0.9 Increasing L1 2.45 2.05 2.25 32 06-05-17 9.89041 78.03458
NH00xx ABC-DEF 0.9 1.0 Increasing L1 2.18 2.51 2.35 48 06-05-17 9.88489 78.02995

2.3 Rutting
The following table lists the fields which need to be populated for the ‘Rutting’ attribute. The descriptions of the
fields are given below.
Field Description Example
NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction
• Increasing (chainage)

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India Description AE Example
• Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane on L1
Lane Number the left from centreline of carriageway, L2 being 2nd lane on
the left from centerline and so on
Rutting Left Rut depth in mm, measured from left wheel path 20
Rutting Right Rut depth in mm, measured from left wheel path 18
Rutting Avg Average rut depth measured from left and right wheel 19
paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Rutting Rutting Rutting Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Avg Date
06-05-
NH00xx ABC-DEF 0.0 0.5 Increasing L1 15 14 15 20 9.98897 78.02671
17
06-05-
NH00xx ABC-DEF 0.5 1.0 Increasing L1 20 18 19 37 9.98444 78.02934
17
06-05-
NH00xx ABC-DEF 1.0 1.5 Increasing L1 10 8 9 42 9.98341 78.03004
17
06-05-
NH00xx ABC-DEF 1.5 2.0 Increasing L1 5 6 6 46 9.98107 78.03078
17
06-05-
NH00xx ABC-DEF 2.0 2.5 Increasing L1 10 10 10 42 9.96328 78.04160
17
06-05-
NH00xx ABC-DEF 2.5 3.0 Increasing L1 7 5 6 49 9.95385 78.05255
17
06-05-
NH00xx ABC-DEF 3.0 3.5 Increasing L1 20 18 19 42 9.93102 78.05648
17
06-05-
NH00xx ABC-DEF 3.5 4.5 Increasing L1 5 5 5 33 9.91229 78.04961
17
06-05-
NH00xx ABC-DEF 4.5 5.0 Increasing L1 5 5 5 32 9.89041 78.03458
17

2.4 Texture Depth

The following table lists the fields which need to be populated for the ‘Texture Depth’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction Direction of survey Increasing

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India Description AE Example
• Increasing (chainage)
• Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1 st lane on L1
Lane Number the left from centreline of carriageway, L2 being 2nd lane on
the left from centerline and so on
Texture Left Texture depth of pavement in mm, measured from left 0.40
wheel path
Texture Right Texture depth of pavement in mm, measured from left 0.30
wheel path
Texture Average Average texture depth measured from left and right wheel 0.35
paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Texture Texture Texture Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Average Date
06-05-
NH00xx ABC-DEF 0.0 0.5 Increasing L1 0.40 0.30 0.35 20 9.98897 78.02671
17
06-05-
NH00xx ABC-DEF 0.5 1.0 Increasing L1 0.60 0.50 0.55 37 9.98444 78.02934
17
06-05-
NH00xx ABC-DEF 1.0 1.5 Increasing L1 0.80 0.90 0.85 42 9.98341 78.03004
17
06-05-
NH00xx ABC-DEF 1.5 2.0 Increasing L1 0.40 0.40 0.4 46 9.98107 78.03078
17
06-05-
NH00xx ABC-DEF 2.0 2.5 Increasing L1 0.30 0.30 0.3 42 9.96328 78.04160
17
06-05-
NH00xx ABC-DEF 2.5 3.0 Increasing L1 0.70 0.60 0.65 49 9.95385 78.05255
17
06-05-
NH00xx ABC-DEF 3.0 3.5 Increasing L1 0.40 0.50 0.45 42 9.93102 78.05648
17
06-05-
NH00xx ABC-DEF 3.5 4.5 Increasing L1 0.90 0.80 0.85 33 9.91229 78.04961
17
06-05-
NH00xx ABC-DEF 4.5 5.0 Increasing L1 0.40 0.30 0.35 32 9.89041 78.03458
17

2.5 Skid Resistance

The following table lists the fields which need to be populated for the ‘Skid Resistance’ attribute. The descriptions of
the fields are given below.

Field Description Example

NH Number New National Highway number NH0065
Section Code Code indicating starting and ending locations of section HYD-VIJ (Hyderabad-Vijayawada)

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India Description AE Example
Start Chainage Chainage of the start point (in km) 0.500
End Chainage Chainage of the end point (in km) 1.500
Direction of survey Increasing
Direction • Increasing (chainage)
• Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1 st lane on L1
Lane Number the left from centreline of carriageway, L2 being 2nd lane on
the left from centerline and so on
Skid Left Skid resistance of pavement measured as skid number, 25
measured from left wheel path
Skid Right Skid resistance of pavement measured as skid number, 24
measured from left wheel path
Skid Average Average skid resistance measured from left and right 24.5
wheel paths
Speed Speed of vehicle in km/h 42
Survey Date Date of survey in the format <DD-MM-YYYY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Section Start End Lane Skid Skid Skid Survey

Direction Speed Latitude Longitude
Number Code Chainage Chainage Number Left Right Average Date
NH00xx ABC-DEF 0.0 0.5 Increasing L1 25.0 24.0 24.5 20 06-05-17 9.98897 78.02671
NH00xx ABC-DEF 0.5 1.0 Increasing L1 23.0 23.0 23.0 37 06-05-17 9.98444 78.02934
NH00xx ABC-DEF 1.0 1.5 Increasing L1 23.0 24.0 23.5 42 06-05-17 9.98341 78.03004
NH00xx ABC-DEF 1.5 2.0 Increasing L1 22.0 22.0 22.0 46 06-05-17 9.98107 78.03078
NH00xx ABC-DEF 2.0 2.5 Increasing L1 20.0 21.0 20.5 42 06-05-17 9.96328 78.04160
NH00xx ABC-DEF 2.5 3.0 Increasing L1 24.0 24.0 24.0 49 06-05-17 9.95385 78.05255
NH00xx ABC-DEF 3.0 3.5 Increasing L1 28.0 28.0 28.0 42 06-05-17 9.93102 78.05648
NH00xx ABC-DEF 3.5 4.5 Increasing L1 21.0 21.0 21.0 33 06-05-17 9.91229 78.04961
NH00xx ABC-DEF 4.5 5.0 Increasing L1 25.0 24.0 24.5 32 06-05-17 9.89041 78.03458

2.6 Falling Weight Deflectometer (FWD)

The following table lists the fields which need to be populated for the ‘FWD’ attribute. The descriptions of the fields
are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Section Code Code indicating starting and ending locations of section
Vijayawada)
Chainage Chainage of survey point (in km) 0.500
Direction Direction of survey Increasing

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Field
India Description AE Example
• Increasing (chainage)
• Decreasing (chainage)
Number of the lane: L1, L2, R1, R2, etc., L1 being 1st lane on the left L1
Lane Number from centreline of carriageway, L2 being 2 nd lane on the left from
centerline and so on
Air Temperature Air temperature recorded in °C 33
Surface Temperature Temperature of the pavement surface, recorded in °C 39.3
Peak Load Peak impulse load, measured in kN 45.7
Deflection0 Surface deflection at the test load center, measured in micron 246
Surface deflection at location 1 from the test load center, measured in
Deflection1
micron 110

Distance1 Distance of location 1 from the test load center 300

Surface deflection at location 2 from the test load center, measured in

Deflection2
micron 153

Distance2 Distance of location 2 from the test load center 600

Surface deflection at location 3 from the test load center, measured in

Deflection3
micron 110

Distance3 Distance of location 3 from the test load center 900

Surface deflection at location 4 from the test load center, measured in
Deflection4
micron 76
Distance4 Distance of location 4 from the test load center 1200
Surface deflection at location 5 from the test load center, measured in
Deflection5
micron 59
Distance5 Distance of location 5 from the test load center 1500
Surface deflection at location 6 from the test load center, measured in
Deflection6
micron 44
Distance6 Distance of location 6 from the test load center 1800
Surface deflection at location 7 from the test load center, measured in
Deflection7
micron 35
Distance7 Distance of location 7 from the test load center 2100
Surface deflection at location 8 from the test load center, measured in
Deflection8
micron 28
Distance8 Distance of location 8 from the test load center 2400
Elastic Modulus Elastic modulus of bituminous layer, back calculated in MPa
BituminousE1 3359
Elastic Modulus
Elastic modulus of granular layer, backcalculated in MPa 396
GranularE2
Elastic Modulus Elastic modulus of subgrade, back calculated in MPa
SubGradeE3 90
Corrected Elastic
Corrected elastic modulus of bituminous layer in MPa 3424
Modulus BituminousE1

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Field
India Description AE Example
Corrected Elastic
Corrected elastic modulus of granular layer in MPa 300
Modulus GranularE2
CorrectedElasticModulus Corrected elastic modulus of subgrade in MPa
SubGradeE3 69
Bituminous Layer Thickness of bituminous layer in mm 105
Base Layer Thickness of base layer in mm 230
GSB Layer Thickness of GSB layer in mm 200
Subgrade CBR CBR of subgrade 0.08
BituminousLayerCoefficie
Layer coefficient of the bituminous layer
ntA1 0.36
BaseLayerCoefficientA2 Layer coefficient of the base layer 0.17
GranularBaseLayerCoeffi
Layer coefficient of the GSB layer
cientA3 0.17
Structural Number Structural number of the pavement 3.86
Modified Structural
Modified structural number including contribution from subgrade 4.85
Number
Survey Date Date of survey in the format <DD-MM-YY> 06-05-17
Latitude Latitude of survey point 9.98897
Longitude Longitude of survey point 78.02671

A sample output is shown below for reference:

NH Lane Air Surface Pea

Sectio Chainag Directio Deflection Deflection Locatio Deflection
Numbe Numbe Temperatur Temperatur k
n Code e n 0 1 n1 2
r r e e Load
ABC-
NH00xx 0.500 RHS R2 32.6 43.7 45.7 333 188 300 243
DEF
ABC-
NH00xx 1.000 LHS L1 29.9 32.6 45.4 317 163 300 217
DEF
ABC-
NH00xx 1.499 RHS R1 33.0 39.3 45.7 246 110 300 153
DEF
ABC-
NH00xx 2.000 LHS L2 28.7 32.4 46.0 293 130 300 187
DEF
ABC-
NH00xx 2.500 RHS R2 33.7 45.8 45.3 429 232 300 316
DEF
ABC-
NH00xx 3.000 LHS L1 29.0 33.0 45.7 343 204 300 252
DEF
ABC-
NH00xx 3.500 RHS R1 33.5 45.4 44.5 373 194 300 268
DEF
ABC-
NH00xx 4.010 LHS L2 28.9 33.5 45.0 348 201 300 254
DEF
ABC-
NH00xx 4.500 RHS R2 33.3 40.3 46.0 393 241 300 301
DEF
(table continued…)

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 National Highway Authority of Request for proposal for
India AE
Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection Locatio Deflection
n2 3 n3 4 n4 5 n5 6 n6 7 n7 8

600 180 900 128 1200 102 1500 75 1800 58 2100 42

600 158 900 104 1200 70 1500 48 1800 38 2100 28
600 110 900 76 1200 59 1500 44 1800 35 2100 28
600 126 900 81 1200 62 1500 44 1800 32 2100 23
600 227 900 152 1200 116 1500 86 1800 71 2100 58
600 196 900 144 1200 117 1500 85 1800 65 2100 48
600 187 900 118 1200 83 1500 47 1800 31 2100 22
600 198 900 135 1200 105 1500 64 1800 42 2100 26
600 231 900 162 1200 123 1500 82 1800 62 2100 46
(table continued…)
Sub
ElasticMod ElasticMod ElasticModu CorrectedElastic CorrectedElastic CorrectedElastic Bitumi Base GSB
Locat gra
ulusBitumi ulusGranul lusSubGrade ModulusBitumino ModulusGranula ModulusSubGrad nousLa Laye Laye
ion 8 de
nousE1 arE2 E3 usE1 rE2 eE3 yer r r
CBR
2400 6213 185 100 6447 135 78 105 230 200 0.08
2400 5356 195 100 5295 143 78 105 230 200 0.08
2400 3359 396 90 3424 300 69 105 230 200 0.08
2400 4830 226 100 4770 169 78 105 230 200 0.08
2400 4570 137 97 4781 93 75 105 230 200 0.08
2400 8454 135 100 8374 91 78 105 230 200 0.08
2400 4394 165 100 4590 117 78 105 230 200 0.08
2400 7817 139 96 7762 95 74 105 230 200 0.08
2400 7666 123 95 7847 81 73 105 230 200 0.08
(table continued…)

Granular Base Modified

Bituminous Layer Base Layer Structural Survey
Layer Coefficient Structural Latitude Longitude
Coefficient A1 CoefficientA2 Number Date
A3 Number
0.45 0.13 0.13 3.68 4.82 01-07-16 9.98897 78.02671
0.42 0.13 0.13 3.56 4.70 23-06-16 9.98444 78.02934
0.36 0.17 0.17 3.86 4.85 01-07-16 9.98341 78.03004
0.41 0.14 0.14 3.65 4.79 23-06-16 9.98107 78.03078
0.41 0.11 0.11 3.24 4.34 01-07-16 9.96328 78.04160
0.49 0.11 0.11 3.58 4.72 23-06-16 9.95385 78.05255
0.40 0.12 0.12 3.34 4.48 01-07-16 9.93102 78.05648
0.48 0.12 0.12 3.67 4.75 23-06-16 9.91229 78.04961
0.48 0.11 0.11 3.53 4.59 01-07-16 9.89041 78.03458

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 National Highway Authority of Request for proposal for
2.7 FallingIndia
Weight Deflectometer (FWD) Rigid AE

The following table lists the fields which need to be populated for the ‘FWD Rigid’ attribute. The descriptions of the
fields are given below.

Field Description Example

NH Number New National Highway number NH0065
HYD-VIJ (Hyderabad-
Code indicating starting and ending locations of section
Section Code Vijayawada)
Chainage Chainage of the point (in km) 0.500
Direction of survey Increasing
• Increasing (chainage)
Direction • Decreasing (chainage)
Lane Number Number of the lane: L1, L2, R1, R2, etc. L2

Air Temperature Air temperature recorded in °C 30.1

Surface Temperature Temperature of the pavement surface, recorded in °C 39.4

Peak Load Peak impulse load, measured in kN 103.7

Deflection1 Surface deflection at the test load center, measured in micron 140
Surface deflection at 300 mm from the test load center, measured in
Deflection2 micron 121

Surface deflection at 600 mm from the test load center, measured in

Deflection3 micron 108

Surface deflection at 900 mm from the test load center, measured in

Deflection4 micron 101

Concrete Slab Thicknessh Thickness of concrete slab, measured in mm 300

Area of Deflection Basin Area of deflection basin, calculated from measured deflections, in cm 2 761
Radius of Relative
Radius of relative stiffness, calculated in mm 823
Stiffness
NormalizedDeflectiond1 Normalized deflection at location 1, in mm 3.1

NormalizedDeflectiond2 Normalized deflection at location 2, in mm 2.9

NormalizedDeflectiond3 Normalized deflection at location 3, in mm 2.4

NormalizedDeflectiond4 Normalized deflection at location 4, in mm 1.9

Modulus of Subgrade 131
Modulus of subgrade reaction, measured in MPa/m
Reaction k
Elastic Modulus of 26118
Elastic modulus of concrete, calculated in MPa
Concrete Ec
Cube Strength of 27
Cube strength of concrete, calculated inMPa
Concrete fck
Flexural strength of 3.7
Flexural strength of concrete, calculated in MPa
concrete fmr
Date Of Testing Date of testing in the format <DD-MM-YY> 06-05-17

Latitude Latitude of survey point 9.98897

Longitude Longitude of survey point 78.02671

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 National Highway Authority of Request for proposal for
A sample output
India is shown below for reference: AE
Concrete
Chain Lan Air Surface
Sectio Directio Peak Deflectio Deflectio Deflectio Deflectio Slab
NH No - e Temperatur Temperatur
n Code n Load n1 n2 n3 n4 Thickness
-age No. e e
h
NH00x ABC- 104.
0.0 LHS L2 29.0 34.9 167 143 130 119 300
x DEF 1
NH00x ABC- 104.
0.5 RHS R2 30.5 38.1 141 130 122 115 300
x DEF 4
NH00x ABC- 105.
1.0 LHS L1 30.0 35.6 147 111 100 91 300
x DEF 2
NH00x ABC- 102.
1.5 RHS R1 28.9 38.3 140 126 116 107 300
x DEF 4
NH00x ABC- 103.
2.0 LHS L2 30.1 39.4 140 121 108 101 300
x DEF 7
NH00x ABC- 104.
2.5 RHS R2 29.0 37.5 150 134 126 117 300
x DEF 6
NH00x ABC- 102.
3.0 LHS L1 30.6 38.9 124 109 104 92 300
x DEF 7
NH00x ABC- 105.
3.5 RHS R1 29.3 39.1 149 136 128 119 300
x DEF 9
NH00x ABC- 104.
4.5 RHS R2 30.3 41.0 138 127 121 114 300
x DEF 9
(table continued…)
Modulu Flexura
Radius Elastic Cube
Normalize Normalize Normalize Normalize s of l Date
Area of of Modulu Strengt
d d d d Subgrad strengt Of Latitud Longitud
Deflectio Relative s of h of
Deflection Deflection Deflection Deflection e h of Testin e e
n Basin S Concret Concret
d1 d2 d3 d4 Reactio concret g
tiffness e Ec e fck
nk e fmr
25-06- 9.9889
759 816 3 3 2 2 112 21590 19 3 78.02671
16 7
28-06- 9.9844
821 1214 3 3 3 2 62 58161 135 8 78.02934
16 4
25-06- 9.9834
684 580 3 3 2 1 246 12051 6 2 78.03004
16 1
28-06- 9.9810
796 1014 3 3 3 2 87 39783 63 6 78.03078
16 7
25-06- 9.9632
761 823 3 3 2 2 131 26118 27 4 78.04160
16 8
28-06- 9.9538
800 1040 3 3 3 2 79 39908 64 6 78.05255
16 5
25-06- 9.9310
789 971 3 3 3 2 107 41290 68 6 78.05648
16 2
28-06- 9.9122
814 1150 3 3 3 2 66 50086 100 7 78.04961
16 9
28-06- 9.8904
826 1257 3 3 3 2 59 64082 164 9 78.03458
16 1

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 National Highway Authority of Request for proposal for
India SECTION 7: DRAFT FORM OF CONTRACT AE

Note: This draft Agreement is a generic document and shall be modified based on particularof the Project.

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National Highway Authority of Request for proposal for
India CONTRACT FOR CONSULTANT’S SERVICESAE

Between

(Name of Client)

And

(Name of Consultant)

Dated:

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 National Highway Authority of Request for proposal for
India AE
CONTENTS

Page No.

I. FORM OF CONTRACT ……………………………………..

II GENERALCONDITIONSOFCONTRACT ……………….
1. General Provisions ……………………………………….
1.1 Definitions
1.2 Relation between the Parties
1.3 Law Governing the Contract
1.4 Language
1.5 Headings
1.6 Notices
1.7 Location
1.8 Authority of Member in charge
1.9 Authorized Representatives
1.10 Taxes and Duties

2. Commencement, Completion, Modification, and Termination of Contract

2.1 Effectiveness of Contract ………………………………….

2.2 Termination of Contract for Failure to Become Effective
2.3 Commencement of Services
2.4 Expiration of Contract
2.5 Entire Agreement
2.6 Modification
2.7 Force Majeure

2.7.1 Definition…………………………………………..
2.7.2 No Breach of Contract ……………………………..
2.7.3 Measures to be taken
2.7.4 Extension of Time
2.7.5 Payments
2.7.6 Consultation
2.8 Suspension…………………………………………………
2.9 Termination ………………………………………..
2.9.1 By the Client ………………………………
2.9.2 By the Consultants ………………………..
2.9.3 Cessation of Rights and Obligations ………
2.9.4 Cessation of Services ………………………
2.9.5 Payment upon Termination ………………..
2.9.6 Disputes about Events of Termination …….
3. Obligations of the Consultants ……………………
3.1 General

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 National Highway Authority of Request for proposal for
India 3.1.1 Standard of Performance………….. AE
3.1.2 Law Governing Services …………..

3.2 Conflict of Interests ……………………….

3.2.1 Consultants not to Benefit from Commissions, Discounts, etc. ……..
3.2.2 Procurement Rules of Funding Agencies
3.2.3 Consultants and Affiliates Not to Engage in certain Activities …………..
3.2.4 Prohibition of Conflicting Activities …
3.3 Confidentiality ………………………………..
3.4 Liability of the Consultants …………………..
3.5 Insurance to be Taken out by the Consultants …
3.6 Accounting, Inspection and Auditing ………….
3.7 Consultant’s Actions requiring Client’s prior Approval
3.8 Reporting Obligations …………………………..
3.9 Documents prepared by the Consultants ……….
To Be the Property of the Client ………………..
3.10 Equipment and Materials Furnished by the Client
4. Consultants’ Personnel and Sub-consultants ……………………..
4.1 General …………………………………………………
4.2 Description of Personnel …………………………
4.3 Approval of Personnel ……………………………
4.4 Working Hours, Overtime, Leave etc.
4.5 Removal and /or Replacement of Personnel ……………
4.6 Resident Project Manager ………………………….
5. Obligations of the Client ………………………………….
5.1 Assistance and Exemptions …………….
5.2 Access to Land ………………………….
5.3 Change in the Applicable Law ………….
5.4 Services, Facilities and Property of the Client
5.5 Payment …………………………………
5.6 Counterpart Personnel………………….
6. Payments to the Consultants ……………………………..
6.1 Cost Estimates, Ceiling Amount ……………….
6.2 Remuneration and Reimbursable Expenditures…
6.3 Currency of Payment …………………………..
6.4 Mode of Billing and Payment ………………….
7. Fairness and Good Faith
7.1. Good Faith
7.2. Operation of the Contract
8.1. Amicable Settlement
8.2. Dispute Settlement

.
III SPECIAL CONDITIONS OF CONTRACT ……………………

IV APPENDICES Page No.

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 National Highway Authority of Request for proposal for
AppendixIndia
A : Description of the Services …………….. AE
Appendix B : Reporting Requirements ………………… Appendix C : Key
Personnel and Sub-consultants Appendix D : Medical Certificate
………………………. Appendix E: Hours of Work for Key Personnel ……….
Appendix F : Duties of the Client ……………………… Appendix G: Cost
Estimates
Appendix H : Form of Performance Bank Guarantee
Appendix I : Form of Bank Guarantee for Advance Payments
Appendix J : Letter of invitation
Appendix K : Letter of Award
Appendix L : Minutes of pre-bid meeting ……………
Appendix-M : Memorandum of Understanding (in case of JV)
Appendix-N : Penal Actions against Authority Engineer and
Concerned Key Personnel

V ANNEXURES..…………………………………………

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 National Highway Authority of Request for proposal for
India 1. FORM OF CONTRACT AE

COMPLEX TIME BASED ASSIGNMENTS

This CONTRACT (hereinafter called the “Contract”) is made the______ day of the Month of __________, 20__, between, on
the one hand __________________________(hereinafter Called the “Client) and, on the other hand __________________
hereinafter called the “Consultants”)

[Note*: If the Consultants consist of more than one entity, the above should be partially amended to read as follows:

“…(hereinafter called the “Client”)and, on the other hand, a joint venture consisting of the following entities, each of which
will be jointly severally liable to the Client for all the Consultants’ obligations under this Contract, namely,
______________________________________________________________________________ and
_________________________________________________________________(hereinafter called“ Consultants”)]

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as defined in the General
Conditions of Contract attached to this Contract (hereinafter called the “Services”);

(b) the Consultants, having represented to the Client that they have the required processional skills ,and
personnel and technical resources ,have agreed to provide the Services on the terms and conditions set
forth in this Contract;

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”)’
(b) The Special Conditions of Contract (hereinafter called “SC”);
(c) The following Appendices:

[Note: If any of these Appendices are not used, the words “Not Used” should be inserted below next to the title of the
Appendix on the sheet attached hereto carrying the title of that Appendix].

Appendix A : Description of the Services

Appendix B : Reporting Requirements
Appendix C : Key Personnel and Sub-consultants
Appendix D : Medical Certificate
Appendix E : Hours of Work for Key Personnel
Appendix F : Duties of the Client
Appendix G : Cost Estimates
Appendix H : Form of Performance Bank Guarantee
Appendix I : Form of Bank Guarantee for Advance Payments

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 National Highway Authority of Request for proposal for
AppendixIndia
J : Letter of invitation AE
Appendix K : Letter of Award
Appendix-L : Minutes of pre-Bid Meeting
Appendix-M : Memorandum of Understanding (in case of JV)
Appendix-N : Penal actions in case of lapses of Authority’s Engineer and concerned key personnel
on their part/deficiencies in services provided

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the Contract;
in particular
(a) The Consultants shall carry out the Services in accordance with the provisions of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with the Provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the
day and year first above written.

FOR AND ON BEHALF OF

[NAME OF THE CLIENT]

By
(Authorized Representative)

FOR AND ON BEHALF OF

[NAME OF THE CONSULTANTS]

By
(Authorized Representative)

[Note: If the Consultants consist of more than one entity, all of these entities should appear as signatures, e.g. in the
following manner]

FOR AND ON BEHALF OF EACH OF

THE MEMBERS OF THE CONSULTANTS
[Name of the Member]
By
(Authorized Representative)

[Name of the Member]

By
(Authorized Representative)

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 National Highway Authority of Request for proposal for
India GENERAL CONDITIONS OF CONTRACT AE

1. General Provisions

Unless the context otherwise requires, the following terms whenever used in this Contract have the following
meanings:

1.1 Definitions
(a) “Applicable Law “means the laws and any other instruments having the force of law in the
Government’s country [or in such other country as may be specified in the Special Conditions of
Contract (SC)], as they may be issued and in force from time to time.
(b) “Contract means the Contract signed by the Parties, to which these General Conditions of Contract are
attached, together with all the documents listed in Clause 1 of such signed Contract;
(c) “Effective Date’ means the date on which this Contract comes into force and effect pursuant to Clause
GC 2.1;
(d) ‘foreign currency’ means any currency other than the currency of the Government;
(e) ‘GC means these General Conditions of Contract;
(f) “Government” means the Government of Client’s Country;
(g) ‘Local currency’ means the Indian Rupees;
(h) “Consultant” wherever mentioned in this Contract Agreement means the “Authority Engineer (AE)”
and includes sub-consultants or Associates engaged by the primary consultant.
(i) “Member”, in case the Consultants consist of a joint venture of more than one entity, means any of these
entities, and “Members” means all of these entities;
(j) “Party’ means the Client or the Consultants, as the case may be, and Parties means both of them;
(k) “Personnel” means persons hired by the Consultants or by any Sub-Consultants and or Associates as
Employees and assigned to the performance of the Services

Or any part thereof; “Foreign Personnel” means such persons who at the time of being so hired had
their domicile outside the Government’s Country, “Local Personnel” means such persons who at the
time of being so hired had their domicile inside the Government’s Country; and ‘key personnel’ means
the personnel referred to in Clause GC 4.2 (a).

(l) "SC" means the Special Conditions of Contract by which these General Conditions of Contract may
be amended or supplemented;
(m) "Services" means the work to be performed by the Consultants pursuant to his contract, as described
in Appendix A hereto. The scope of work will be strictly as given in various Clauses in TOR. The
approach and methodology to be adopted by the Consultant for carrying out the assignment as
Authority Engineer may be modified depending on the site requirements and work programme
of the EPC Contract or after mutual discussions with Employer, the EPC Contractor and the Authority
Engineer. The work plan as indicated by the Consultant may be modified accordingly to the site
requirements.

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 National Highway Authority of Request for proposal for
(n) India
"Sub-Consultant and or Associates "means any entity to which the AEConsultants subcontract any part of
the Services in accordance with the provisions of Clause GC 3.7; and
(o) "Third Party" means any person or entity other than the Government, the Client, the Consultants or a
Sub-consultant.

1.2 Relation between the Parties

Nothing contained herein shall be construed as establishing a relation of master and servant or of principal
and agent as between the Client and the Consultants. The Consultants, subject to this Contract, have complete
charge of Personnel and Sub-consultants, if any, performing the Services and shall be fully responsible for the
Services performed by them or on their behalf hereunder.

1.3 Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be governed by the
Applicable Law.

1.4 Language

This Contract has been executed in the language specified in the SC, which shall be the binding and controlling
language for all matters relating to the meaning or interpretation of this Contract.

1.5 Headings

The headings shall not limit, alter or affect the meaning of this Contract.

1.6 Notices

1.6.1 Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in
writing. Any such notice, request or consent shall be deemed to have been given or made when delivered in
person to an authorized representative of the Party to whom the communication is addressed, or when sent
by registered mail, telegram or facsimile to such Party at the address specified in the SC.

1.6.2 Notice will be deemed to be effective as specified in the SC.

1.6.3 A Party may change its address for notice hereunder by giving the other Party notice of such change pursuant
to the provisions listed in the SC with respect to Clause GC 1.6.2.

1.7 Location

The Services shall be performed at such locations as are specified in Appendix A hereto and, where the location
of a particular task is not so specified, at such locations whether in Government's Country or elsewhere, as the
Client may approve.

1.8 Authority of Member in Charge

In case the Consultants consist of a joint venture of more than one entity, the Members hereby authorize the
entity specified in the SC to act on their behalf in exercising all the Consultants' rights and obligations towards

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 National Highway Authority of Request for proposal for
the India
Client under this Contract, including without limitation the receivingAE
of instructions and payments from
the Client.

1.9 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be executed, under
this Contract by the Client or the Consultants may be taken or executed by the officials specified in the SC.

1.10 Taxes and Duties

Unless otherwise specified in the SC, the Consultants, Sub-consultants and Personnel shall pay such taxes,
duties, fees and other impositions as may be levied under the Applicable Law. Goods &Service tax as applicable
shall be paid to the Authority’s Engineer while making payment for services rendered. The consultants shall
then deposit the same with the tax authorities and provide a proof of having done so within next 90 days in
line with policy circulars issued by Employer.

2. Commencement, Completion, Modification and Termination of Contract

2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date (the" Effective Date") of the Client's notice to the
Consultants instructing the Consultants to begin carrying out the Services. This notice shall confirm that the
effectiveness conditions, if any, listed in the SC have been met.

2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the date of the Contract signed by the
Parties as shall be specified in the SC, either Party may, by not less than four (4) weeks' written notice to the
other Party, declare this Contract to be null and void, and in the event of such a declaration by either Party,
neither Party shall have any claim against the other Party with respect hereto.

2.3 Commencement of Services

The Consultants shall begin carrying out the Services at the end of such time period after the Effective Date as
shall be specified in the SC.

2.4 Expiration of Contract

Unless terminated earlier pursuant to Clause GC2.9 hereof, this Contract shall expire when services have been
completed and all payments have been made at the end of such time period after the Effective Date as shall be
specified in the SC.

2.5 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent or
representative of either Party has authority to make, and the Parties shall not be bound by or be liable for, any
statement, representation, promise or agreement not set forth herein.

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 National Highway Authority of Request for proposal for
2.6 Modification
India AE
Modification of the terms and conditions of this Contract, including any modification of the scope of the
Services, may only be made by written agreement between the Parties as the case may be, has been obtained.
Pursuant to Clause GC 7.2 hereof, however, each Party shall give due consideration to any proposals for
modification made by the other Party.

2.7 Force Majeure

2.7.1. Definition

(a) For the purposes of this Contract, "Force Majeure" means an event which is beyond the reasonable
control of a Party, and which makes a Party's performance of its obligations hereunder impossible
or so impractical as reasonably to be considered impossible in the circumstances, and includes, but
is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other adverse
weather conditions, strikes, lockouts or other industrial action ( except where such strikes, lockouts
or other industrial action are within the power of the Party invoking Force Majeure to prevent),
confiscation or any other action by government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the
negligenceorintentionalactionofapartyorsuchParty'sSub-consultantsor agents or employees, nor
(ii) any event which a diligent Party could reasonably have been expected to both(A) take in to
account at the time of the conclusion of this Contract and(B) avoid or overcome in the carrying out
of its obligations hereunder .

(c) Force Majeure shall not include insufficiency of funds or failure to make any payment required
hereunder.

2.7.2 No Breach of Contract

The failure of a Party to fulfil any of its obligations hereunder shall not be considered to be a breach of, or
default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the
Party affected by such an event has taken all reasonable precautions, due care "and reasonable alternative
measures, all with the objective of carrying out the terms and conditions of this Contract.

2.7.3 Measures to be taken

(a) A Party affected by an event of Force Majeure shall take all reasonable measures to remove such Party’s
inability to fulfil its obligations hereunder with a minimum of delay.

(b) A Party affected by an event of Force Majeure shall notify the other Party of such event as soon
as possible, and in any event not later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event, and shall similarly give notice
of the restoration of normal conditions as soon as possible.

(c) The Parties shall take all reasonable measures to minimize the consequences of any event of Force
Majeure.

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 National Highway Authority of Request for proposal for
2.7.4 Extension
India of Time AE
Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended
for a period equal to the time during which such Party was unable to perform such action as a result of Force
Majeure.

Extension of Time for providing services of the Authority’s Engineer shall be extended concurrently with the
Extension of Time granted, if any, to the EPC Contractor for the project, subject to satisfactory performance of
the Authority’s Engineer and limited to original period of consultancy services.

2.7.5 Payments

During the period of their inability to perform the Services as a result of an event of Force Majeure, the
Consultants shall be entitled to be reimbursed for additional costs reasonably and necessarily incurred by
them during such period for the purposes of the Services and in reactivating the Services after the end of such
period.

2.7.6 Consultation

Not later than thirty (30) days after the Consultants, as the result of an event of Force Majeure, have become
unable to perform a material portion of the Services, the Parties shall consult with each other with a view to
agreeing on appropriate measures to be taken in the circumstances.

2.8. Suspension

The Client may, by written notice of suspension to the Consultants, suspend all payments to the Consultants
hereunder if the Consultants fail to perform any of their obligations under this Contract, including the carrying
out of the Services, provided that such notice of suspension (i) shall specify the nature of the failure, and (ii)
shall request the Consultants to remedy such failure within a period not exceeding thirty (30) days after
receipt by the Consultants of such notice of suspension.

2.9 Termination

2.9.1 By the Client

The Client may, by not less than thirty (30) days’ written notice of termination to the Consultants (except in
the event listed in paragraph (f) below, for which there shall be a written notice of not less than sixty (60)
days), such notice to be given after the occurrence of any of the events specified in paragraphs (a) through (h)
of this Clause GC 2.9.1, terminate this Contract.

(a) if the Consultants fail to remedy a failure in the performance of their obligations hereunder, as specified
in a notice of suspension pursuant to Clause GC 2.8 herein above, within thirty (30) days of receipt of
such notice of suspension or within such further period as the Client may have subsequently approved
in writing;

(b) If the Consultants become (or, if the Consultants consist of more than one entity, if any of their
Members becomes) in solvent or bankrupt or enter into any agreements with their creditors for relief
of debt or take advantage of any law for the benefit of debtors or go into liquidation or receivership

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 National Highway Authority of Request for proposal for
Indiawhether compulsory or voluntary; AE
(c) If the Consultants fail to comply with any final decision reached as a result of arbitration proceedings
pursuant to Clause GC 8 hereof;

(d) If the Consultants submit to the Client a statement which has a material effect on the rights, obligations
or interests of the Client and which the Consultants know to be false;

(e) If, as the result of Force Majeure, the Consultants are unable to perform a material portion of the
Services for a period of not less than sixty (60) days; or

(f) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

(g) If the consultant, in the judgment of the Client has engaged in corrupt or fraudulent practices in
competing for or in executing the Contract. For the purpose of this clause:

"Corrupt practice" means the offering, giving, receiving or soliciting of anything of value to influence
the action of a public official in the selection process or in contract execution.

"fraudulent practice" means a misrepresentation of facts in order to influence a selection process or

the execution of a contract to the detriment of the Borrower, and includes collusive practice among
consultants (prior to or after submission of proposals) designed to establish prices at artificial non-
competitive levels and to deprive the Borrower of the benefits of free and open competition.

(h) if EPC Contractor represents to Employer that the Consultant is not discharging his duties in a fair,
efficient and diligent manner and if the dispute remains unresolved, Employer may terminate this
contract.

2.9.2 by the Consultants

The Consultants may, by not less than thirty (30) days' written notice to the Client, such notice to be given after
the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause GC2.9.2, terminate
this Contract:

(a) if the Client fails to pay any money due to the Consultants pursuant to this Contract and not subject to
dispute pursuant to Clause 8 hereof within forty-five (45) days after receiving written notice from the
Consultants that such payment is overdue;

(b) if the Client is in material breach of its obligations pursuant to this Contract and has not remedied the
same within forty-five (45) days (or such longer period as the Consultants may have subsequently
approved in writing) following the receipt by the Client of the Consultants' notice specifying such
breach;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a material portion of the
Services for a period of not less than sixty (60) days; or

(d) if the Client fails to comply with any final decision reached as a result of arbitration pursuant to Clause
GC 8 hereof.

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 National Highway Authority of Request for proposal for
2.9.3. Cessation
India of Rights and Obligations AE
Upon termination of this Contract pursuant to Clauses GC 2.2 or GC 2.9 hereof, or upon expiration of this
Contract pursuant to Clause GC2.4 hereof, all rights and obligations of the Parties hereunder shall cease, except:

(i) Such rights and obligations as may have accrued on the date of termination or expiration;

(ii) The obligation of confidentiality set forth in Clause GC 3.3 hereof;

(iii) The Consultants' obligation to permit inspection, copying and auditing of their accounts and records
set forth in Clause GC 3.6 (ii) hereof; and

(iv) Any right which a Party may have under the Applicable Law

2.9.4 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GC2.9.1 or GC2.9.2
hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all necessary steps to
bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep
expenditures for this purpose to a minimum. With respect to documents prepared by the Consultants and
equipment and materials furnished by the Client, the Consultants shall proceed as provided, respectively, by
Clauses GC 3.9 or GC 3.10 hereof.

2.9.5 Payment upon Termination

Upon termination of this Contract pursuant to Clauses GC 2.9.1 or GC 2.9.2 hereof, the Client shall make the
following payments to the Consultants (after offsetting against these payments any amount that may be due
from the Consultant to the Client}:

(a) Remuneration pursuant to Clause GC 6 hereof for Services satisfactorily performed prior to the
effective date of termination;

(b) Reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures actually incurred prior to
the effective date of termination; and

(c) except in the case of termination pursuant to paragraphs (a) through(d) of Clause GC2.9.1 hereof,
reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract
including the cost of there turn travel of the Consultants' personnel and their eligible dependents.

2.9.6. Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC 2.9.1or in Clause
GC2.9.2 hereof has occurred, such Party may, within forty-five (45) days after receipt of notice of termination
from the other Party, refer the matter to arbitration pursuant to Clause GC8 hereof, and this Contract shall not
be terminated on account of such event except in accordance with the terms of any resulting arbitral award.

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 National Highway Authority of Request for proposal for
3. Obligation
India of the Consultants AE
3.1 General

3.1.1. Standard of Performance

The Consultants shall perform the Services and carry out their obligations hereunder with all due diligence,
efficiency and economy, in accordance with generally accepted professional techniques and practices, and shall
observe sound management practices, and employ appropriate advanced technology and safe and effective
equipment, machinery, materials and methods "The Consultants shall always" act, in respect of any matter
relating to this Contract or to the Services, as faithful advisers to the Client, and shall at all times support and
safeguard the Client's legitimate interests in any dealings with Sub-consultants or Third Parties.

3.1.2 Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law and shall take all practicable
steps to ensure that any Sub- consultants and or Associates, as well as the Personnel of the Consultants and
any Sub-consultants and or Associates, comply with the Applicable Law. The Client shall advise the Consultants
in writing of relevant local customs and the Consultants shall, after such notifications, respect such customs.

3.1.3 Penal actions in case of lapses of Authority’s Engineer and concerned key personnel on their
part/deficiencies in services provided

In case of lapses on their part/deficiencies in services provided under this contract, the penal actions against
Authority’s Engineer and concerned key personnel, shall be taken in accordance with the provisions as
stipulated under ‘Appendix-N’

3.2 Conflict of Interests

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The Remuneration of the Consultants pursuant to Clause GC6 hereof shall constitute the Consultants' sole
remuneration in connection with this Contract or the Services and, subject to ClauseGC3.2.2 hereof, the
Consultants shall not accept for their own benefit any trade commission, discount or similar payment in
connection with activities pursuant to this Contract or to the Services or in the discharge of their obligations
hereunder, and the Consultants shall use their best efforts to ensure that any Sub-consultants and or
Associates, as well as the Personnel and agents of either of them, similarly shall not receive any such additional
remuneration.

3.2.2 If the Consultants, as part of the Services, have the responsibility of advising the Client on the procurement of
goods, works or services, the Consultants shall comply with any applicable procurement guidelines of the
Client (Employer) and or Associates Bank or of the Association, as the case maybe, and other funding agencies
and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or
commissions obtained by the Consultants in the exercise of such procurement responsibility shall be for the
account of the Client.

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 National Highway Authority of Request for proposal for
3.2.3 Consultants
India and Affiliates Not to engage in Certain Activities AE
The Consultants agree that, during the term of this Contract and after its termination, the Consultants and any
entity affiliated with the Consultants, as well as any Sub- Consultant and or Associates and any entity affiliated
with such Sub Consultant and or Associates, shall be disqualified from providing goods works or services
(other than the Services and any continuation thereof) for any project resulting from or closely related to the
Services. .

3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their Sub- consultants and or
Associates and their Personnel not to engage, either directly or indirectly, in any of the following activities:

(a) during the term of this Contract, any business or professional activities in the Government's country
which would conflict with the activities assigned to them under this Contract; and

(b) after the termination of this Contract, such other activities as may be specified in the SC.

3.3 Confidentiality

The Consultants, their Sub-consultants and the Personnel of either of them shall not, either during the term or
within two (2) years after the expiration of this Contract, disclose any proprietary or confidential information
relating to the Project, the Services, this Contract or the Client's business or operations without the prior
written consent of the Client.

3.4 Liability of the Consultants

Subject to additional provisions, if any, set forth in the SC, the Consultants’ liability under this Contract shall
be as provided by the Applicable Law.

3.5 Insurance to be Taken Out by the Consultants

The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants to take out and maintain,
at their (or the Sub-consultants', as the case may be) own cost but on terms and conditions approved by the
Client, insurance against the risks, and for the coverages, as shall be specified in the SC, and (ii) at the Client's
request, shall provide evidence to the Client showing that such insurance has been taken out and maintained
and that the current premiums therefore have been paid.

3.6 Accounting, Inspection and Auditing

The Consultants(i)shall keep accurate and systematic accounts and records in respect of the Services,
hereunder, in accordance with internationally accepted accounting principles and in such form and detail as
will clearly identify all relevant time charges and cost, and the bases thereof (including such bases as may be
specifically referred to in the SC) ; (ii) shall permit the Client or its designated representative periodically, and
up to one year from the expiration or termination of this Contract, to inspect the same and make copies thereof
as well as to have them audited by auditors appointed by the Client; and (iii) shall permit the client to inspect
the Consultant's accounts and records relating to the performance of the Consultant and to have them audited
by auditors appointed by the client.

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 National Highway Authority of Request for proposal for
3.7 Consultants'
India Actions Requiring Client's Prior Approval AE
The Consultants shall obtain the Client's prior approval in writing before taking any of the following actions:

(a) Appointing such members of the Personnel as are listed in Appendix ‘C’ ("Consultants' Sub-consultants'
Key Personnel") merely by title but not by name;

(b) entering into a subcontract for the performance of any part of the Services, it being understood (i) that
the selection of the Sub-Consultant and the terms and conditions of the subcontract shall have been
approved in writing by the Client prior to the execution of the subcontract, and (ii) that the Consultants
shall remain fully liable for the performance of the Services by the Sub-Consultant and its Personnel
pursuant to this Contract; and

(c) any other action that may be specified in the SC

3.8 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in Appendix B here to, in the
form, in the numbers and within the time periods set forth in the said Appendix.

3.9 Documents Prepared by the Consultants to Be the Property of the Client

All plans, drawings, specifications, designs, reports, other documents and software prepared by the
Consultants for the Client under this Contract shall become and remain the property of the Client, and the
Consultants shall, not later than upon termination or expiration of this Contract, deliver all such documents to
the Client, together with a detailed inventory thereof. The Consultants may retain a copy of such documents
and software. Restrictions about the future use of these documents and software, if any, shall be specified in
the SC.

3.10 Equipment and Materials Furnished by the Client

Equipment and materials made available to the Consultants by the Client, or purchased by the Consultants
with funds provided by the Client, shall be the property Of the Client and shall be marked accordingly. Upon
termination or expiration of this Contract, the Consultants shall make available to the Client an inventory of
such equipment and materials and shall dispose of- such equipment and materials in accordance with the
Client's instructions. While in possession of such equipment and materials, the Consultants, unless otherwise
instructed by the Client in writing, shall insure them at the expense of the Client in an amount equal to their
full replacement value.

4. Consultants' Personnel and Sub-consultants and or Associates

4.1 General

The Consultants shall employ and provide such qualified and experienced Personnel and Sub-consultants as
are required to carry out the Services.

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 National Highway Authority of Request for proposal for
4.2 Description
India of Personnel AE
(a) The titles, agreed job descriptions, minimum qualification and estimated periods of engagement in the
carrying out of the Services of each of the Consultants' Key Personnel are described in Appendix C. If
any of the Key Personnel has already been approved by the clients his/her name is listed as well.

(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof, adjustments with respect to
the estimated periods "of engagement of Key Personnel set forth in Appendix C may be made by the
Consultants by written notice to the Client, provided (i) that such adjustments shall not alter the
originally estimated period of engagement of any individual by more than 10% or one week, whichever
is larger, and (ii) that the aggregate of such adjustments shall not cause payments under this Contract
to exceed the ceilings set forth in Clause GC 6.1(b) of this Contract. Any other such adjustments shall
only be made with the Client's written approval.

(c) If additional work is required beyond the scope of the Services specified in Appendix A, the estimated
periods of engagement of Key Personnel set forth in Appendix C may be increased by agreement in
writing between the Client and the Consultants, provided that any such increase shall not, except as
otherwise agreed, cause payments under this Contract to exceed the ceilings set for thin Clause GC 6.1
(b) of this Contract.

4.3 Approval of Personnel

The Key Personnel i.e. Professional Staff and Sub-consultants listed by title as well as By name in Appendix C
are hereby approved by the Client. In respect of other Key Personnel which the Consultants propose, to use in
the carrying out of the Services, the Consultants shall submit to the client for review and approval a copy of
their biographical data and (in the case of Key personnel to be used within the country of the Government) a
copy of a satisfactory medical certificate in the form attached here to as Appendix D. If the Client does not
object in writing(stating the reasons for the objection) within thirty (30) calendar days from the date of receipt
of such biographical data and (if applicable) such certificate, such Key Personnel shall be deemed to have been
approved by the Client.

4.4 Working Hours, Overtime, Leave, etc.

(a) Working hours and holidays for Key Personnel are set forth in Appendix E hereto. To account for travel
time, foreign Personnel carrying out Services inside the Government's country shall be deemed to have
commenced (or finished) work in respect of the Services such number of days before their arrival in
(or after their departure from) the Government's country as is specified in Appendix E hereto.

(b) The Personnel of all types engaged by Consultant to provide Services on this Contract shall not been
titled to be paid for overtime nor to take paid sick leave or vacation leave except as specified in
Appendix E hereto, and except as specified. In such Appendix, the Consultants' remuneration shall be
deemed to cover these items. All leave to be allowed to the Personnel is included in the staff-months
of service set for in Appendix C. Any taking of leave by Personnel shall be subject to the prior approval
by the Client and the Consultants shall ensure that absence for leave purposes will not delay the
progress and adequate supervision of the Services.

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 National Highway Authority of Request for proposal for
(c) India
All Key personnel and sub professional staff of the Authority Engineer
AE shall use the Aadhaar based
biometric attendance/ Geo-tagged selfie-based attendance system for marking their daily attendance.
Aadhaar based Biometric attendance/ Geo-tagged selfie-based attendance shall be marked at least
once a day and anytime during the day. Aadhaar based biometric attendance/ Geo-tagged selfie based
attendance system shall be installed by the Authority Engineer at its own cost at the site office in order
to facilitate the attendance marking. More system can be installed near the project highway upto a
maximum of one system per 50 km in order to encourage frequent visits of Project Highway by key
personnel and sub-professional staff. A copy of monthly Aadhaar based Biometric attendance/ Geo-
tagged selfie-based attendance records shall be attached with monthly status report. Proper
justification shall be provided for cases of absence of key personnel/ sub-professional staff which do
not have prior approval from Project Director of Concerned stretch. Authority Engineer have to
provide a certificate that all key personnel as envisaged in the Contract Agreement has been actually
deployed in the project..

(d) Authority Engineer will intimate concerned Project Director/Project incharge immediately after
establishing its site office regarding installation of Aadhaar based Biometric attendance/ Geo-tagged
selfie based attendance system and complete address of its site office.

4.5 Removal and/or Replacement of Personnel

Removal and/or replacement of Key Personnel shall be regulated as under:

4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is not ordered by Client within
120 days of signing of contract the key personnel can excuse themselves on valid grounds, e.g., selection on
some other assignment, health problem developed after signing of contract, etc. In such a case no penalty
shall be levied on the Firm or on the person concerned. The firm shall however be asked to give a
replacement by an equal or better scoring person, whenever mobilization is ordered.

4.5.2 In case notice to commence services is given within 120 days of signing of contract the, the Authority expects
all the Key Personnel specified in the Proposal to be available during implementation of the Agreement. The
Authority will not consider any substitution of Key Personnel except under compelling circumstances beyond
the control of the Consultant and the concerned Key Personnel. Such substitution shall be limited to not more
than three Key Personnel subject to equally or better qualified and experienced personnel being provided to
the satisfaction of the Authority. Replacement of the Team Leader will not normally be considered and may
lead to disqualification of the Applicant or termination of the Agreement. Replacement of one Key Personnel
shall be permitted subject to reduction of remuneration equal to 5 % (five per cent) of the total remuneration
specified for the Key Personnel who is proposed to be replaced. In case of second replacement the reduction
in remuneration shall be equal to 10% (ten per cent) and for third and subsequent replacement, such
reduction shall be equal to 15% (fifteen per cent) If the consultant finds that any of the personnel had made
false representation regarding his qualification and experience, he may request the Employer for replacement
of the personnel. There shall be no reduction in remuneration for such replacement. The replacement shall
however be of equal or better score. The personnel so replaced shall be debarred from future projects for 2
years.

4.5.4 Replacement after original contract period is over:

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 National Highway Authority of Request for proposal for
There shall be no limit on the replacements and no reduction in remunerations
India AE shall be made. The
replacement shall however be of equal or better score.

4.5.5 If the Employer (i) finds that any of the Personnel has committed serious misconduct or has been charged
with having committed a criminal action or (ii) has reasonable ground to be dissatisfied with the performance
of any of the Personnel, then the consultant shall, at the Employer’s written request specifying the grounds
therefore, forthwith provide a replacement with qualifications and experience acceptable to him. For such
replacement there will be no reduction in remuneration.

4.5.6 If any member of the approved team of a consultant engaged by National Highways Authority of India leaves
that consultant before completion of the job, he shall be barred for a period of 6 months to 24 months from
being engaged as a team member of any other consultant working (or to be appointed) for any other National
Highways Authority of India/MoRTH projects.

4.5.7 In case, person permanently employed with the firm is to be replaced, Technical score of both the CVs shall be
compared excluding the marks given for employment with firm. Replacement would be allowed when the
technical score (excluding the marks given for employment with firm) of the new key person is equal or better
than the existing key person's technical score excluding marks assigned for permanent employment with the
firm. However, the remuneration of such replacement shall be reduced on proportionate basis in case the
overall score of the replacement person is less than the overall score original person.

2.6 Resident Team Leader and Coordinator

The person designated as the Team Leader of the Consultant’s Personnel shall be responsible for the coordinated,
timely and efficient functioning of the Personnel. In addition, the Consultant shall designate a suitable person from
its Head Office as Project Coordinator who shall be responsible for day to day performance of the Services.

5. Obligations of the Client

5.1 Assistance and Exemptions

Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that the Government shall:

(c) provide the Consultants, Sub-consultants and Personnel with work permits and such other documents
as shall be necessary to enable the Consultants, Sub- consultants or Personnel to perform the Services;
(d) assist for the Personnel and, if appropriate, their eligible dependents to be provided promptly with all
necessary entry and exit visas, residence permits, exchange permits and any other documents
required for their stay in Government's country;
(e) Facilitate prompt clearance through customs of any property required for the Services and of the
personal effects of the Personnel and their -eligible dependents;
(f) Issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of the Services;
(g) assist the Consultants and the Personnel and any Sub-consultants and or Associates employed by the
Consultants for the Services from any requirement to register or obtain any permit to practice their
Page 217 of 261
 National Highway Authority of Request for proposal for
Indiaprofession or to establish themselves either individually or as aAE
corporate entity according to the
Applicable Law;
(h) grant to the Consultants, any Sub-consultants and or Associates and the Personnel of either of them
the privilege, pursuant to the Applicable Law, of bringing into Government's country reasonable
amounts of foreign currency for the purposes of the Services or for the personal use of the Personnel
and their dependents and of withdrawing any such amounts as may be earned therein by the Personnel
in the execution of the Services: and
(i) Provide to the Consultants, Sub-consultants and or Associates and Personnel any such other assistance
as may be specified in the SC.

5.2 Access to Land

The Client warrants that the Consultants shall have, free of charge, unimpeded access to all land in the
Government's country in respect of which access is required for the performance of the Services. The Client
will be responsible for any damage to such land or any property thereon resulting from such access and will
indemnify the Consultants and each of the Personnel in respect of liability for any such damage, unless such
damage is caused by the default or negligence of the Consultants or any Sub-Consultant or the Personnel of
either of them.

5.3 Change in the Applicable Law

If, after the date of this Contract, there is any change in the Applicable Law with respect to taxes and duties
which increases or decreases the cost or reimbursable expenses incurred by the Consultants in performing
the Services, then the remuneration and reimbursable expenses otherwise payable to the Consultants under
this Contract shall be increased or decreased accordingly by agreement between the Parties hereto, and
corresponding adjustments shall be made to the ceiling amounts specified in Clause GC 6.1(b).

5.4 Services, Facilities and Property of the Client

The Client shall make available to the Consultants and the Personnel, for the purposes of the services and free
of any charge, the services, facilities and property described in Appendix F at the times and in the manner
specified in said Appendix F, provided that if such services, facilities and property shall not be made available
to the Consultants as and when so specified, the Parties shall agree on (i) any time extension that it may be
appropriate to grant to the Consultants for the performance of the Services, (ii) the manner in which the
Consultants shall procure any such services, facilities and property from other sources, and (iii) the additional
payments, if any, to be made to the Consultants as a result thereof pursuant to Clause GC 6.l(c) hereinafter.

5.5 Payment

In consideration of the Services performed by the Consultants under this Contract, the Client shall make to the
Consultants such payments and in such manner as is provided by Clause GC 6 of this Contract.

5.6 Counterpart Personnel

(a) If so provided in Appendix F hereto, the Client shall make available to the Consultants, as and when
provided in such Appendix F, and free of charge, such counterpart personnel to be selected by the
Client, with the Consultants' advice, as shall be specified in such Appendix F. Counterpart personnel
Page 218 of 261
 National Highway Authority of Request for proposal for
Indiashall work under the exclusive direction of the Consultants. IfAE
any member of the counterpart
personnel fails to perform adequately any work assigned to him by the Consultants which is consistent
with the position occupied by such- member, the Consultants may request the replacement of such
member, and the Client shall not unreasonably refuse to act upon such request.
(b) If counterpart personnel are not provided by the Client to the Consultants as and when specified in
Appendix F, the Client and the Consultants shall agree on (i) how the affected part of the Services shall
be carried out, and (ii) the additional payments, if any, to be made by the Client to the Consultants as a
result thereof pursuant to Clause GC 6.1(c) hereof.

6. Payments to the Consultants

6.1 Cost Estimates; Ceiling Amount

(a) An estimate of the cost of the Services payable is set forth in Appendix G.
(b) Except as may be otherwise agreed under ClauseGC2.6 and subject to Clause GC 6.1(c), payments under
this Contract shall not exceed the ceilings specified in the SC. The Consultants shall notify the Client as
soon as cumulative charges incurred for the Services have reached 80% of these ceilings.
(c) Notwithstanding ClauseGC6.l (b) hereof, if pursuant to clauses GC5.3, 5.4 or 5.6 hereof, the Parties shall
agree that additional payments shall be made to the Consultants in order to cover any necessary
additional expenditures not envisaged in the cost estimates referred to in Clause GC6.1 (a) above, the
ceiling or ceilings, as the case maybe, set forth in ClauseGC6.1 (b) above shall be increased by the
amount or amounts, as the case may be, of any such additional payments.

6.2 Remuneration and Reimbursable Expenditures

(a) Subject to the ceilings specified in Clause GC6.1(b)hereof, the Client shall pay to the Consultants (i)
remuneration asset for thin Clause GC6.2(b),and(ii) reimbursable expenditures asset forth in Clause
GC6.2(c).If specified in the SC, said remuneration shall be subject to price adjustment as specified in
the SC.
(b) Remuneration for the Personnel shall be determined on the basis of time actually spent by such
Personnel in the performance of the Services after the date determined in accordance with Clause
GC2.3 and Clause SC2.3 (or such other date as the Parties shall agree in writing) (including time for
necessary travel via the most direct route) at the rates referred to, and subject to such additional
provisions as are set forth, in the SC.
(c) Reimbursable expenditures actually and reasonably incurred by the Consultants in the performance
of the Services, as specified in SC.
(d) Notwithstanding anything to the contrary stated in the GCC and SCC, it shall be mandatory to deploy
the key personnel and sub-professional as per the Man-Months Input specified in the Terms of
Reference.
Inadequate deployment of key personnel and sub-professional shall lead to deduction in the monthly
payment as per following table. The key personnel and sub- professional shall be considered to be
inadequately deployed if he/she is not present for at least 90% of the time stipulated in the month, as
per the Man Months Input in the Terms of Reference and the Deployment Schedule proposed by the
firm.

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 National Highway Authority of Request for proposal for
TEAM LEADER CUM SENIOR HIGHWAY ENGINEER
India AE
This is the senior most position and the expert engaged as the team leader shall be
responsible for reviewing the entire Project preparation and implementation activities
of the Contractor. He shall check all the Designs being prepared by the Contractor,
ensure execution of works on site as per specification and standards, and continuously
interact with the National Highways Authority of India and the Contractor. He shall
undertake Project site visits and shall guide, supervise, coordinate and monitor the
work of other experts in his team as well as those of the Contractor. The candidate is
required to be a Senior Highway Engineer, who should have a proven record of
supervising, organising and managing of construction of highway projects and also of
Project preparation of large magnitudes projects, as defined below, financed by
international lending agencies and others. Knowledge of Project management shall be
an added advantage.
He should have the following qualification / experience.

1.2 Essential Qualifications.

(i) Graduate in Civil Engineering from recognized university.
(ii) Total Professional Experience of at least 12 years in handling Highway Projects.
(iii) At least 5 years’ experience as Team Leader/Project Manager or similar capacity in
Highway Development Project.
(iv) He should have handled as Team Leader/Project Manager or similar capacity of at least
two projects in Construction Supervision / IC (of length 40% of project length or more of
similar configuration (2/4/6 laning**)
(v) He should have handled as Team Leader or similar capacity of at least two Projects of
project Preparation of major highway Project (of length 40% of project length or more of
similar configuration (2/4/6 laning**).
(vi) Experience as Team Leader/Project Manager or similar capacity in Operation and
Maintenance of Major Highway Projects (of length 40% of project length or more of
similar configuration (2/4/6 laning**).

1.3 Preferential Qualifications.

(i) Post Graduate Degree in Construction Management/Transportation/Highway

Engineering//Structural Engineering/ any specialised stream of Civil Engineering.
(ii) Highway Development Projects (of length 40% of project length or more of similar
configuration (2/4/6 laning**) taken up under EPC.
(iii) Degree/Diploma/Certificate in Project Management
Note: (1) Similar Capacity includes the following positions

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National Highway Authority of Request for proposal for
India3. On behalf of Consultant: Team Leader / Resident Engineer
AE (Construction
Supervision/IE/AE).
4. On behalf of Contractor : Project Manager (Construction/
Construction Supervision)
5. In Government Organizations : Superintending Engineer (or equivalent)
and above
(2) Only those projects will be considered for evaluation at Sl. No. 1(d), 1(e)
& 1(f)above, where the input of the personnel is 12 months, 9 months and 12 months
respectively.
RESIDENT CUM HIGHWAY ENGINEER
The Resident cum Highway Engineer shall be responsible for supervising the works of
highway to be constructed by the Contractor for this project. He shall also inspect the
pavement rehabilitation and repair works to be undertaken by the Contractor.
He should have the following qualification / experience.

1. Essential Qualifications.
i. Graduate in Civil Engineering from a recognized University.
ii. Professional Experience of at least 12 years in Highway Projects.
iii. At least 5 years’ experience in similar capacity in Highway Development
Project.
iv. Should have handled at least 2 major projects (of length 40% of project
length or more of similar configuration (2/4/6 laning**) and above).

2. Preferential Qualifications.
i. Post Graduate Degree in
Transportation/Highway
Engineering/StructuralEngineering/Geotechnical Engineering/any
specialised stream of Civil Engineering.
ii. Experience of Highway Project (of length 40% of project length or
more of similarconfiguration (2/4/6 laning**) and above) of
Construction / Construction Supervision
/ IC of Highway projects

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National Highway Authority of Request for proposal for
BRIDGE & STRUCTURAL ENGINEER
India AE
The Bridge& Structural Engineer shall be responsible for checking the designs of
bridges, ROBs, interchanges and any other structure to be constructed in the Project
highway and supervising the works of bridges, interchanges and any other structure
to be constructed by the Contractor for this project. He shall also inspect the bridge
rehabilitation and repair works to be undertaken by the Contractor. He should have
thorough understanding and experience with international `best practices’ of modern
bridge construction technology.
He should have the following qualification / experience.

1. Essential Qualifications.

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National Highway Authority of Request for proposal for
India(a) Graduate in Civil Engineering from a recognized University.
AE
(b) Professional Experience of at least 10 years in handling Highway/Bridge
projects.
(c) At least 5 years’ experience in Construction / Construction Supervision of bridge
/ interchange / any other structures.
(d) Experience in similar capacity in supervision of at least 2 Major Highway Bridges.
(e) Experience in supervision of Rehabilitation and repair of 2 nos Major Bridges.

(a) Preferential Qualifications.

a. Post Graduate Degree in Structural Engineering.
b. He should have thorough understanding and experience of modern
bridge construction technology. viz., Precast Segmental, Balanced
Cantilever Construction, Extradosed Bridge, Full Span Launching,
Incremental Launching.
SENIOR PAVEMENT SPECIALIST
The expert shall be continuously interacting with the Contractor, for the review of
highway designs and drawings using sophisticated computer software and also
construction and O&M works and to ensure life cycle cost effectiveness and viable
design of pavement including appropriate rehabilitation / strengthening of the
existing two lane pavement which is significantly distressed. He shall also be
responsible for ensuring complete adherence to maintenance standards during
Construction and Operation period. Thus, the position requires a pavement specialist
with thorough knowledge and understanding of international ‘best practices’ in the
field of Design, Construction and maintenance of flexible/rigid type of pavements
including latest Codal stipulations and specifications.
He should have the following qualification / experience.

(a) Essential Qualifications.

a. Graduate in Civil Engineering from a recognized University.
b. Professional Experience of at least 10 years in Pavement Design /
Pavement Construction / Pavement Maintenance of Highways / Roads /
Airfield Runways
c. Experience of at least 5 years in similar capacity in Construction /
Construction Supervision of 2/4/6 laning** of major highway projects.
d. Experience as Pavement / Geotechnical Engineer in
Construction/Construction Supervision of at least 2 major highway
projects (of length 40% of project length or more of similar configuration
(2/4/6 laning**) and above).

(b) Preferential Qualifications. Page 223 of 261

a. Post Graduate Degree in Highway Engineering

/ Pavement Engineering
National Highway Authority of Request for proposal for
SENIOR QUALITY/MATERIAL EXPERT
India AE
The Quality/Material Expert shall review the test results of bore holes, quarry and
borrow area material to find out their strength characteristics and suitability for using
them in construction. He shall inspect the Contractor’s field laboratories to ensure that
they are adequately equipped and capable of performing all the specified testing
requirements of the contract. He shall look into the quality assurance aspect of the
construction works and supervise the setting-up of the various Contractor’s rock
crushers and bituminous mixing plants to ensure that the specified requirements for
such equipment are fully met. Experience in latest Quality Management techniques in
highway projects shall have added advantage.
He should have the following qualification / experience.

D. Essential Qualifications.
a. Graduate in Civil Engineering from a recognized University.
b. Professional Experience of at least 10 years in handling Highway projects.
c. Experience of at least 5 years as Senior Quality/ Material Expert or in
similar capacity in Construction / Construction Supervision /major
highway projects
d. Experience as Senior Quality/ Material Expert or in similar capacity in
handling of at least 2 similar highway projects. (of length 40% of project
length or more of similar configuration (2/4/6 laning**) and above)

E. Preferential Qualifications.

a. Post Graduate Degree in Geotechnical Engineering / Foundation

Engineering / Soil Mechanics.

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National Highway Authority of Request for proposal for
ROAD SAFETY EXPERT
India AE
Shall be responsible for the overall Road Safety Aspect of the Project. He shall ensure
that safety provisions as per relevant codes are strictly followed at site during
Construction of Road and also during the Maintenance Period

1 Essential Qualifications.
1.1 Graduate in Civil Engineering from a recognized University.
1.2 Professional Experience of at least 10 years in handling Highway projects.
1.3 Minimum 5 years experience in Road Safety works of Major Highway Projects
(4 / 6laning projects)
1.4 Experience in similar capacity in Road Safety Audit of at least 2 nos. 2/4/6
lane** highway / expressway project including 1 nos. at design stage
1.5 Experience in similar capacity in the field of Road Safety Management Plan.
1.6 It is mandatory for the Road Safety Expert to have completed at least 15
days’
certification course on Road safety Audit from IAHQ/ IITs/ NITs/ CRRI. The CV
of the proposed key personnel not having completed 15 days’ certification
course shall not

Page 225 of 261

 National Highway Authority of Request for proposal for
India be evaluated. For avoidance of doubt, it is clarified herein that
AEthe certification
training course may be either from a single institution or from multiple institutions.

1 Preferential Qualifications
1.1 Post Graduate Degree in Traffic Transportation/Safety Engineering.
1.2 Experience in similar capacity in identification and improvement of black spots on
Major Highway Project.
1.3 Experience in similar capacity in Preparation of Road Safety Management Plan for inter
urban Highways.

SUB PROFESSIONAL

Highway Design Engineer

The Highway Design Engineer shall be responsible for the review of highway designs and
drawings using sophisticated computer software. His experience shall include computer aided
design methods for highway engineering with particular reference to CAD application to the
geometric design for highway projects.

He should have following qualification/ experience:

• Essential Qualifications

• Graduate in Civil Engineering from recognized University.

• Professional experience of 8 years in highway works.
• Experience of at least 4 years (out of total 8 years) in highway designing works.
• He should have handled as Highway Design Engineer at least 2 projects of similar
configuration.
• Exposure of Computer Software Programme for Design of Highways.

• Preferential Qualification:

• Post graduate in Highway/ Pavement/ Transportation Engineering.

• Experience in Highway Projects in innovative/ non – traditional technology and design.

Bridge/ Structure Design Engineer

The Bridge Design Engineer shall be responsible for checking the designs of Bridges, ROBs,
interchanges and any other structure to be constructed in the Project Highways. He shall also
review the rehabilitation measures to be proposed by the Contractor for existing structures based
on site condition and structural requirement. His expertise shall include computer aided design
methods for Structural Engineering with particular reference to structural design.
National Highway Authority of Request for proposal for
India AE
He should have following qualification/ experience:
 National Highway Authority of Request for proposal for
Indiao Essential Qualifications AE

1. Graduate in Civil Engineering from recognized University.

2. Professional experience of 8 years in Bridge Design.
3. 5 years out of total 8 years’ experience in similar capacity for design of major highway
bridges/ structures.
4. Experience of designing of at least 2 major highway Bridges of similar configuration.

o Preferential Qualification:

5. Post graduate in structural Engineering.

6. Design experience of major highway bridge of length 200 m or more (excluding
approaches)
7. Experience in similar capacity in innovative and specialized major bridge design (pre – cast
segmental, cantilever construction, cable stayed bridge, suspension bridges etc.)

SURVEY ENGINEER

The candidate should be Graduate in Civil Engineering Firm may field Survey Engineer with
diploma in Civil Engineering/Survey having at least 5 years’ experience in the field of
surveying out of which at least 3 years should be in highway projects and they should have also
dealt with at least 1 project of similar nature. This position requires thorough understanding of
modern computer based method of surveying with total station digital level etc.

ASSISTANT HIGHWAY ENGINEER

The Candidate should be Graduate in Civil Engineering.

CAD EXPERT

He should be Graduate in Civil Engineering/Computer Science having experience in computer

related design method for highway engineering.

ENVIRONMENTAL ENGINEER

The Candidate should be Graduate in Civil Engineering/Environmental Engineering or other

relevant qualification. He should have at least 6 years’ experience out of which 2 years in
highway projects. He should have good knowledge of MOEF guidelines/requirements for
mitigation measures.

ASSISTANT BRIDGE ENGINEER

National Highway Authority of Request for proposal for
IndiaCandidate should be Graduate in Civil Engineering with 3 years’
The AE experience. He should
have handled at least 1 major bridge project.
National Highway Authority of Request for proposal for
ASSISTANT
India QUALITY CUM MATERIAL ENGINEER AE

The Candidate should be Graduate in Civil Engineering or diploma in Civil Engineering with
3 years’ experience.

ELECTRICAL ENGINEER

The Candidate should be Graduate in Electrical Engineering from recognised institute. He

should have at least 6 years’ experience

HTMS/TOLLING SYSTEM EXPERT

The candidate should be a senior Systems Engineer having experience of at least 15 Years. He
should be an expert in preparation of standards for projects of toll collection and HTMS. He
should have bachelor’s degree in Civil Engineering/Electronics/Computer Science/other
relevant areas. He should have experience of international latest practices in the field of HTMS
and tolling. He should have work experience on at least 2 similar projects in similar capacity.

QUANTITY SURVEYOR

He should be Graduate or equivalent in Civil Engineering having Min. 5 years of professional

experience in preparation of highway project estimates. He should have Min. 3 years’
experience in Preparation of Bill of Quantities/estimates for major highway projects costing
Rs.100 Crore or above.

HORTICULTURE CUM LANDSCAPING SPECIALIST

He should be a Graduate in Agriculture with specialization in Horticulture/Arboriculture

having minimum 5 year of field experience in Horticulture/Arboriculture and landscaping. He
should have minimum 5 years field experience.

Note: Upto 2 sub-professional can be a fresh graduate (zero/ less than minimum required work
experience) with first class in graduation stream. Eligibility requirement in terms of minimum
years of experience shall not be applicable for this sub professional. However, this is not
applicable to Highway Design Engineer and Bridge/ Structure Design Engineer, who have to
fulfill the qualification/ experience requirements as mentioned in the RFP documents.
 Sr. Personnel % reduction in
No. monthly payment
Normal Highway Project
1 Team Leader cum Senior Highway Engineer 20%
2 Resident Engineer cum Highway Engineer 25%
3 Bridge/Structural Engineer 20%
4 Other Key Personnel 20%
5 Sub- Professional Staff 15%

For avoidance of doubt, in case the Team Leader cum Senior Highway Engineer has
not been made available for 90% of the stipulated time in the month excluding
permissible causal leave, then only 80% of the monthly payment of all the key
personnel during the month shall be released. Similarly for RE / Bridge Engineer /
Other key personnel, the mentioned reduction shall be done in the payment of
remuneration of all key personnel during the month. In the case of “Other Key
Personnel (Sr. No. 5), the average availability across the group shall be considered
for calculation. Similarly, in case of Sub-Professional Staff (Sr. No. 6), the average
availability across the Sub-Professional shall be considered and reduction in
payment of all Sub-Professional shall be done at the rate mentioned above.

Note : Consultants have to provide a certificate that all key personnel as envisaged in
the Contract Agreement has been actually deployed in the project. They have to
submit the proof of Aadhaar based Biometric attendance/ Geo-tagged selfie-based
attendance at the time of submission of bills to the National Highways Authority of
India.

6.3 Currency of Payment

All payments shall be made in Indian Rupees and shall be subjected to applicable Indian
laws withholding taxes if any.

6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:

(a) The Client shall cause to be paid to the Consultants an interest bearing advance
payment as specified in the SC, and as otherwise set forth below. The advance
payment will be due after provision by the Consultants to the Client of a bank
guarantee by a bank acceptable to the Client in an amount (or amounts) and in a
currency (or currencies) specified in the SC, such bank guarantee (I) to remain
effective until the advance payment has been fully set off as provided in the SC, and
(ii) to be in the form set for thin Appendix I hereto or in such other form as the Client
shall have approved in writing.
(b) As soon as practicable and not later than fifteen (15days)after the end of each
calendar month during the period of the Services, the Consultants shall submit to
the Client, in duplicate, itemized statements, accompanied by copies of receipted

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 1 of 257
 invoices, vouchers and other appropriate supporting materials, of the amounts
payable pursuant to Clauses GC6.3 and 6.4 for such month. Each monthly statement
shall distinguish that portion of the total eligible costs which pertains to
remuneration from that portion which pertains to reimbursable expenditures.
(c) 75% of bill raised by the Consultant shall be paid within 72 Hrs and remaining bill
may be paid after due scrutiny. The Client shall cause the payment of the
Consultants periodically as given in schedule of payment above within thirty (30)
days after the receipt by the Client of bills with supporting documents. Only such
portion of a monthly statement that is not satisfactorily supported may be withheld
from payment. Should any discrepancy be found to exist between actual payment
and costs authorized to be incurred by the Consultants, the Client may add or
subtract the difference from any subsequent payments. Interest at the rate specified
in the SC shall become payable as from the above due date on any amount due by,
but not paid on such due date.
(d) The final payment under this Clause shall be made only after the final report and a
final statement, identified as such, shall have been submitted by the Consultants and
approved as satisfactory by the Client. The Services shall be deemed completed and
finally accepted by the Client and the final report and final statement shall be
deemed approved by the Client as satisfactory ninety (90) calendar days after
receipt of the final report and final statement by the Client unless the Client, within
such ninety (90)-day period, gives written notice to the Consultants specifying in
detail deficiencies in the Services, the final report or final statement. The
Consultants shall there upon promptly make any necessary corrections, and upon
completion of such corrections, the foregoing process shall be repeated. Any amount
which the Client has paid or caused to be paid in accordance with this Clause in
excess of the amounts actually payable in accordance with the provisions of this
Contract shall be reimbursed by the Consultants to the Client within thirty, (30)
days after receipt by the Consultants of notice thereof. Any such claim by the Client
for reimbursement must be made within twelve (12) calendar months after receipt
by the Client of a final report and a final statement approved by the Client in
accordance with the above.
(e) All payments under this Contract shall be made to the account of the Consultants
specified in the SC.
(f) Authority Engineer will make payment of salary to all key personnel in their
respective bank accounts through electronic mode only. No cash transaction wrt
salary will be made. Proof of salary transfer through electronic mode shall be
submitted by Authority Engineer with each Bill.

7. Fairness and Good Faith

7.1 Good Faith

The Parties undertake to act in good faith with respect to each other's rights under this
Contract and to adopt all reasonable measures to ensure the realization of the objectives of

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 2 of 257
 this Contract.

7.2 Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every contingency
which may arise during the life of the Contract, and the Parties hereby agree that it is their
intention that this Contract shall operate fairly as between them, and without detriment to
the interest of either of them, and that, if during the term of this Contract either Party
believes that this Contract is operating unfairly, the Parties will use their best efforts to
agree on such action as may be necessary to remove the cause or causes of such unfairness,
but no failure to agree on any action pursuant to this Clause shall give rise to a dispute
subject to arbitration in accordance with Clause GC 8 hereof.

8. Settlement of Disputes

8.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Contractor the interpretation thereof.

8.2 Dispute Resolution

8.2.1 Any dispute, difference or controversy of whatever nature howsoever arising under or out
of or in relation to this Agreement (including its interpretation) between the Parties, and so
notified in writing by either Party to the other Party (the “Dispute”) shall, in the first
instance, be attempted to be resolved amicably in accordance with the conciliation
procedure set forth in Clause 8.3.
8.2.2 The Parties agree to use their best efforts for resolving all Disputes arising under or in
respect of this Agreement promptly, equitably and in good faith, and further agree to
provide each other with reasonable access during normal business hours to all non –
privileged records, information and data pertaining to any dispute.

8.3 Conciliation

In the event of any Dispute between the Parties, either Party may call upon [Chairman of
National Highways Authority of India] and the Chairman of the Board of Directors of the
Consultant or a substitute thereof for amicable settlement, and upon such reference, the
said persons shall meet no later than 10(ten) days from the date of reference to discuss and
attempt to amicably resolve the Dispute. If such meeting does not take place within the 10
(ten) day period or the Dispute is not amicably settled within 15(fifteen) days of the meeting
or the Dispute is not resolved as evidenced by the signing of written terms of settlement
within 30 (thirty) days of the notice in writing referred to in Clause 8.2.1 or such longer
period as may be mutually agreed by the Parties, either Party may refer the Dispute to
arbitration in accordance with the Provisions of Clause 8.4.

8.4 Arbitration

8.4.1. Any Dispute which is not resolved amicably by conciliation, as provided in Clause 8.3, shall
be finally decided by reference to arbitration by an Arbitral Tribunal appointed in

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 3 of 257
 accordance with Clause 8.4.2. Such arbitration shall be held in accordance with the Rules of
Arbitration of the International Centre for Alternative Dispute Resolution, New Delhi (the
“Rules”), or such other rules as may be mutually agreed by the Parties, and shall be subject
to the provisions of the Arbitration and Conciliation Act, 1996 as amended. The venue of
such arbitration shall be ***** and the language of arbitration proceedings shall be English.

8.4.2 Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator to be
appointed as per the procedure below

(a) Parties may agree to appoint a sole arbitrator or, failing agreement on the identity
of such sole arbitrator within thirty(30) days after receipt by the other Party of the
proposal of a name for such an appointment by the Party who initiated the
proceedings, either Party may apply to the President, Indian Roads Congress, New
Delhi for a list of not fewer than five nominees and, on receipt of such list, the Parties
shall alternately strike names therefrom, and the last remaining nominee on the list
shall be sole arbitrator for the matter in dispute. If the last remaining nominee has
not been determined in this manner within sixty (60) days of the date of the list, the
president, Indian Roads Congress, New Delhi, shall appoint, upon the request of
either Party and from such list or otherwise, a sole arbitrator for the matter in
dispute.

8.4.3 Substitute Arbitrator

If for any reason an arbitrator is unable to perform his function, a substitute shall be
appointed in the same manner as the original arbitrator.

8.4.4 Qualifications of Arbitrator

The sole arbitrator selected pursuant to Clause 8.2.1 hereof shall be expert with extensive
experience in relation to the matter in dispute.

8.4.5 The Arbitrators shall make a reasoned award (the “Award”). Any Award made in any
arbitration held pursuant to this Clause 8 shall be final and biding on the Parties as from the
date it is made, and the Consultant and the Authority agree and undertake to carry out such
Award without delay.

8.4.6 The Consultant and the Authority agree that an Award may be enforced against the
Consultant and/or the Authority, as the case may be, and their respective assets wherever
situated.

8.4.7. This Agreement and the rights and obligations of the Parties shall remain in full force and
effect, pending the Award in any arbitration proceedings hereunder

8.4.8 Miscellaneous

In any arbitration proceeding hereunder:

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 4 of 257
(a) Proceedings shall, unless otherwise agreed by the parties be held in Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be enforceable in
any court of competent jurisdiction, and the Parties hereby waive any objections to
or claims of immunity in respect of such enforcement; and
(d) The schedule of Expenses and Fee payable to the Arbitrator shall be as under
Sr. Particulars of Fees and Maximum amount payable per case
No. Expenses
1 Fee (i) Rs. 25,000/- per day;
(ii) 25% extra on fee at (i) above in case of fast-
track procedure as per Section -29 (B) of A&C
Act;
Or
10% extra on fee at (i) above if award is
published within 6 months from date of
entering the reference by AT;
Alternatively, the Arbitrator may opt for a lump –
sum fee of Rs. 5.00 Lakh per case including counter
–claims.
2 Reading charges- one Rs 25,000/- per case including counter claims.
Time
3 One –time charges for Rs. 25,000/- per case
Secretarial Assistance and
Incidental Charges
(telephone, fax, postage
etc.)
4 One time charges for Rs. 40,000/-
publishing/declaration of
the Award
5 Other expenses (As per actual against bills subject to celling given below
(i) Travelling expenses Economy class (by air), First class AC (by train) and
AC Car (by road)
(ii) Lodging and Boarding Rs. 15,000/-per day (in metro cities); or
Rs. 8000 per day (in other cities); or
Rs. 5,000/- per day, if any Arbitrator makes their
own arrangements.
6. Local travel Rs. 2,000 /- per day
7 Extra charges for days Rs. 5000 /- per ½ day for outstation Arbitrator
other than meeting days
(maximum for 2 X ½ days)
Note 1. Lodging boarding and travelling expenses shall be allowed only for the
arbitrator who is are residing 100 kms. away from the venue of meeting,
2. Delhi, Mumbai, Chennai, Kolkata, Bengaluru and Hyderabad shall be

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 5 of 257
 Sr. Particulars of Fees and Maximum amount payable per case
No. Expenses
considered as Metro cities.

In exceptional cases, such as cases involving major legal implications/wider

ramifications/higher financial stakes etc. a special fee structure could be fixed in
consultation with the Contractor/Supervision Consultants and with the specific approval of
the National Highways Authority of India before appointment of the Arbitrator

9. Fake CV
If any case of fake/incorrect/inflated CV is found, it shall be dealt with very severely and
would result in all possible penal action including blacklisting from future projects of
National Highways Authority of India. This would also apply even when the consulting firm
is not successful in getting the assignment. In case CV of a person is turned out to be
fake/incorrect/inflated during the assignment, the consultancy firms will have to refund the
salary and perks drawnincluding interest @12% per annumin respect of the person apart
from other consequences. In addition to above, 10% of the salary and perks to be refunded
shall be recovered from the Firm as penalty.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 6 of 257
II SPECIAL CONDITION OF CONTRACT
GC Clause
A. Amendments of, and Supplements to, Clauses in the General
Conditions of Contract

1.1(a) The words’’ in the Government’s country” are amended to read ‘in INDIA”

1.4 The language is: English

1.6.1 The addresses are:

Client: Address of Employer

Attention:

Telex :

Facsimile :

Consultant: Address of Consultant

Attention:

Cable address :

Telex :

Facsimile :

[Note’: Fill in the Blanks]

1.6.2 Notice will be deemed to be effective as follows:

(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes, 24 hours following confirmed transmission;
(c) in the case of telegrams, 24 hours following confirmed transmission; and
(d) in the case of facsimiles, 24 hours following confirmed transmission.

1.8 The Member in Charge is: Member (P) Sh.________________

(Note: If the Consultants consist of a joint venture of more than one entity, the name of the
entity whose address is specified in SC1.6.1shouldbeinsertedhere. If the Consultants consist of
one entity, this Clause 1.8 should be deleted from the SC)

1.9 The Authorised Representative are:

For the Client:

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 7 of 257
 For the Consultants:

1.10 The Consultants, Sub-consultants and the Personnel shall pay the taxes, duties, fees, levies
and other impositions levied under the existing, amended or enacted laws during life of this
contract and the client shall perform such duties in regard to the deduction of such tax as
may be lawfully imposed.

2.1 The effectiveness conditions are the following:

i) Approval of the Contract by the client

2.2 The time period shall be four months or such other time period as the parties may agree in
writing.

2.3 The time period shall be one month or such other time period as the Parties may agree in
writing.

2.4 The time period shall be 78 months (18 month for construction period and 60 months for
Maintenance period)

3.4 Limitation of the Consultants' Liability towards the Client

(a) Except in case of gross negligence or wilful misconduct on the part of the
Consultants or on the part of any person or firm acting on behalf of the Consultants
in carrying out the Services, the Consultants, with respect to damage caused by the
Consultants to the Client's property, shall not be liable to the Client:

(i) for any indirect or consequential loss or damage; and

(ii) Consultant will maintain at its expenses; Professional Liability Insurance

including coverage for errors and omissions caused by Consultant’s
negligence in the performance of its duties under this agreement,(A)For the
amount not exceeding total payments for Professional Fees and
Reimbursable Expenditures made or expected to be made to the Consultants
hereunder OR (B) the proceeds, the Consultants may be entitled to receive
from any insurance maintained by the Consultants to cover such a liability,
whichever of (A) or (B) is higher.

(iii) The policy should be issued only from an Insurance Company operating in
India.

(iv) The policy must clearly indicate the limit of indemnity in terms of“ Any One
Accident”(AOA) and “Aggregate limit on the policy period”(AOP) and in no
case should be for an amount less than stated in the contract.

(v) If the Consultant enters into an agreement with Employer in a joint venture
or ‘in association’, the policy must be procured and provided to Employer by

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 8 of 257
 the joint venture/in association entity and not by the individual partners of
the joint venture/association.

(vi) The contract may include a provision thereby the Consultant does not cancel
the policy midterm without the consent of the Employer. The insurance
company may provide an undertaking in this regard.

(b) This limitation of liability shall not affect the Consultants' liability, if any, for
damage to Third Parties caused by the Consultants or any person or firm acting on
behalf of the Consultants in carrying out the Services.

(c) Professional Liability Insurance may be accepted for initially one year which shall
be extended annually for five years. PLI shall be uniformly taken for a period of five
years.

3.5 The risks and the coverage shall be as follows

(a) Third Party motor vehicle liability insurance as required under Motor Vehicles Act,
1988 in respect of motor vehicles operated in India by the Consultants or their
Personnel or any Sub-consultants or their Personnel for the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, of Rs. 1.0 million for the
period of consultancy.
(c) Professional liability insurance as per 3.4 (a) (ii) of SC of the consultancy, with a
minimum coverage equal to estimated remuneration and reimbursable.
(d) Employer's liability and workers' compensation insurance in respect of the
Personnel of the Consultants and of any Sub-consultant, in accordance with the
relevant provisions of the Applicable Law, as well as, with respect to such Personnel,
any such life, health, accident, travel or other insurance as may be appropriate; and
(e) Insurance against loss of or damage to(i) equipment purchased in whole or in part
with funds provided under this Contract, (ii) the Consultants' property used in the
performance of the Services, and(iii)any documents prepared by the Consultants in
the performance of the Services.

3.7(c) The other actions are

"(i) taking any action under a civil works contract designating the Consultants as "Authority’s
Engineer", for which action, pursuant to such civil works contract, the written approval of
the Client as "Employer" is required".

3.9 The Consultants shall not use these documents for purposes unrelated to this Contract
without the prior written approval of the Client.

4.6 "The person designated as Team Leader cum Senior Highway Engineer in Appendix C shall
serve in that capacity, as specified in Clause GC 4.6."

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 9 of 257
6.1(b) The amount payable Indian Rupee is:

6.2(a) “Payments for remuneration and reimbursable items made in accordance with Clause GC
6:2(a):

(i) Consultants shall be paid billing rates for services rendered by the personnel of all
categories namely (i) key Personnel; (ii) sub-Professional personnel and (iii)
Support staff on man-month basis. Billing rates of remaining items of the financial
proposal, namely (i) transportation , (ii) Duty travel to site (iii) Office Rent, (iv)
office supplies communication etc. (v) reports & document printing and (vi)
survey equipment etc. shall be worked out month wise as per actual expenditure
Beginning 13th months from the last date of submission of bid, billing rates shall be
increased to cover all items of contract i.e. remuneration, vehicle hire, office rent,
consumables, furniture etc. @ 5% every 12 months. However, for evaluation and
award of the Bid proposals, the quoted initial rate (as applicable for first 12 months
from last date of submission of bid) shall be multiplied by the total time input for
each position on this contract, i.e. without considering the increase in the billing
rates. All payments shall be made in Indian Rupees and shall be subjected to
applicable Indian laws withholding taxes if any.

(ii) Remuneration paid pursuant to the rates set forth in Appendix G shall be adjusted
every twelve (12) months (and, the first time, with effect for the billing rates
earned in the 13th calendar month after the last date of submission of bid) by 5%
every 12 month for personnel.

Notwithstanding any other provisions in the agreement in this regard, this provision will
prevail and override any other provision to the contrary in this agreement.

6.2(b) (i) (1) Payment of Authority Engineer shall be released on approval of the monthly
reports. Report shall be approved by the Authority only if it includes all the
sections prescribed in the format and submitted as per specified timelines.

(2) Payment shall be released as per rates quoted in Appendix C3- Breakup of Local
currency costs

(3) For equipment based road inspection to be conducted in O&M phase, payment
shall be released as per actual use of equipment on road and rates quoted in
Appendix C3- Breakup of Local currency costs.

(4) If any of the report is found to be misleading or containing incorrect information

as determined by the Authority, 10% of payment linked to that report shall be
deducted as penalty

(5) It is understood(i)that the remuneration rates shall cover(A) such salaries and
allowances as the Consultants shall have agreed to pay to the Personnel as well as
factors for social charges and overhead, and (B)the cost of back stopping by home
office staff not included in the Personnel listed in Appendix C, and(C)the

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 10 of 257
 Consultants' fee;(ii)that bonuses or other means of profit-sharing shall not be
allowed as an element of overhead, and(iii)that any rates specified for persons not
yet appointed shall be provisional and shall be subject to revision, with the written
approval of the Client, once the applicable salaries and allowances are known.

(6) Remuneration for periods of less than one month shall be calculated on an hourly
basis for actual time spent in the Consultants' home office and directly attributable
to the Services(one hour being equivalent to 1/240th of a month) and on a
calendar-day basis for time spent away from home office(one day being equivalent
to 1/30th of a month).

6.2(b)(ii) The rates for foreign and local Personnel are set forth in Appendix G

6.4(a) The following provisions shall apply to the interest bearing advance payment and the
advance payment guarantee:

1) An advance payment of 10% of the contract price in proportion to the quoted

Indian currency (INR) in the bid shall be made within 60 days after receipt and
verification of advance payment bank guarantee. The advance payment along with
interest will be set off by the Client in equal instalments against the statements for
the first 12 months of the Service until the advance payment has been fully set off.
The advance payment shall be in Indian Rupee.

2) The bank guarantee shall be in the amount and in the currency of the advance
payment.

3) Interest rate shall be 10% per annum (on outstanding amount).

6.4 (c) The interest rate is 10% per annum.

6.4(e) The accounts are:

[Note: Insert account number, type of account and name and address of the Bank]

8.2 Disputes shall be settled by arbitration in accordance with the following provisions:

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 11 of 257
 IV. APPENDICES

Appendix-A: Description of the Services

[Give detailed descriptions of the Services to be provided; dates for completion of various tasks, place
of performance for different tasks; specific tasks to be approved by Client, etc.]

Details as per TOR

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 12 of 257
 Appendix-B: Reporting Requirements

[List format, frequency, contents of reports and number of copies; persons to receive them; dates of
submission etc. If no reports are to be submitted, state here "Not applicable".}

Please refer TOR

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 13 of 257
 Appendix-C: Key Personnel and Sub-consultants

[List under: C-l Titles [and names, if already available}, detailed job descriptions and
minimum qualifications. Experience of Personnel to be assigned to work in
India, and staff- months for each.

C-2 Same information as C-l for Key local Personnel.

C-3 Same as C-l for Key foreign Personnel to be assigned to work outside India.

C-4 List of approved Sub-consultants [if already available]; same information

with respect to their Personnel as in C-l through C-4)

Please refer TOR

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 14 of 257
 Appendix-D: Medical Certificate

[Show here an acceptable form of medical certificate for foreign Personnel to be stationed in India.
If there is no need for a medical certificate, state here: "Not applicable. "]

The form of Medical Certificate as required under the rules of Govt. of India

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 15 of 257
 Appendix-E: Hours of Work for Key Personnel

The Consultants Key personnel and all other Professional / Sub Professional / Support Staff/Sub-
Consultancy personnel shall work 6 days (Mondays through Saturday) every week and observe the
Gazetted Holidays of Government of India as Holidays. The Consultant shall work as per the work
program of the EPC Contractor. In this context in case the work plan of the Consultant needs suitable
modifications, the same shall be carried out and submitted to the client for consideration. The
Consultants hours of work normally shall match with that of Contractor’s activities on the site. No
extra remuneration shall be claimed or paid for extra hours of work required in the interest of
Project completion. In addition, casual leave for 12 Days shall be permitted in a year to each key
personnel, sub-professional with prior intimation to the Authority. Out of this, a maximum of 3 CLs
can be availed either separately or together in a quarter and the period of the CLs would be counted
as Key Personnel/ Sub-Professional being on duty.

In respect of foreign personnel, one day per trip as travel time from and to the country of the
Government shall be allowed.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 16 of 257
 Appendix F: Duties of the Client

[List here under:

F-1 Services, facilities and property to be made available to the Consultants by the Client.

F-2 Counterpart personnel to be made available to the Consultants by the Client.]

Please refer TOR

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 17 of 257
 Appendix G: Cost Estimates

List hereunder cost estimate in INR:

1. Monthly rates for local Personnel (Key Personnel and other Personnel)

2. Reimbursable/Rental/Fixed expenditures as follows:

a. Cost of local transportation.

b. Cost of other local services, rentals, utilities, etc.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 18 of 257
 Appendix-H: FORM OF PERFORMANCE SECURITY

(PERFORMANCE BANK GUARANTEE)

(Clause-13 of TOR)

To

Address of Employer:

1
WHEREAS________________________[Name and address of Consultants] (hereinafter called “the
consultants”) has undertaken, in pursuance of Contract No.___________________dated __________________
to provides the services on terms and conditions set forth in this
Contract________________________[Name of contract and brief description of works) (hereinafter called
the “the Contract”).

AND WHEREAS it has been stipulated by you in the said Contract that the Consultants shall furnish
you with a Bank Guarantee by a recognized bank for the sum specified there in as security for
compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Consultants such a BankGuarantee;

NOW THEREOF we hereby affirm that we are the Guarantor andresponsible to you, on behalf of the
2
Consultants up to a total of [amount of Guarantee] ________________[in words], such sum being
payable in the types and proportions of currencies in which the Contract Price is payable, and we
undertake to pay you, upon your first written demand and without cavil or argument, any sum or
sums within the limits of [amount of Guarantee] as aforesaid without your needing to prove or to
show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Consultants before
presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or
of the services to be performed there under or of any of the Contract documents which may be made
between you and the Consultants shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addition or modification.

The liability of the Bank under this Guarantee shall not be affected by any change in the constitution
of the consultants or of the Bank.

This guarantee shall also be operable at our……………….. Branch at New Delhi, from whom,
confirmation regarding the issue of this guarantee or extension/renewal thereof shall be made
available on demand. In the contingency of this guarantee being invoked and payment thereunder
claimed, the said branch shall accept such invocation letter and make payment of amounts so
demanded under the said invocation.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 19 of 257
The guarantor/bank hereby confirms that it is on the SFMS (Structural Finance Messaging System)
platform & shall invariably send an advice of this Bank Guarantee to the designated bank of NHAI,
details of which is as under:

Details
S. No. Particulars
1. Name of Beneficiary National Highways Authority of India

2. Name of Bank Canara Bank

3. Account No. 8598201005819

4. IFSC Code CNRB0008598

Notwithstanding anything contained herein before, our liability under this guarantee is restricted
to Rs.______________________________________(Rs.__________________________) and the guarantee shall remain
valid till___________________________________. Unless a claim or a demand in writing is made up on us on
or before ____________________________________all our liability under this guarantee shall cease.

This guarantee shall be valid for a period of 80 months i.e. upto 2 months beyond the expiry of
contract of 78 months.

Signature and Seal of the Guarantor _________________In presence of

Name and Designation

1.

(Name, Signature& Occupation)

Name of the Bank

Address 2.

(Name &Occupation)

Date

1Give names of all partners if the Consultants is a Joint Venture.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 20 of 257
 Appendix-I: Form of Bank Guarantee for Advance Payments

(Reference Clause 6.4(a) of Contract)

(To be stamped in accordance with Stamp Act, if any, of the country of issuing bank)

Ref: Bank Guarantee: _________

Date:

Dear Sir,

In consideration of M/s.________________________(herein after referred as the "Client", which expression

shall, unless repugnant to the context or meaning there of include it successors, administrators and
assigns) having awarded to M/s._______________________(herein after referred to as the "Consultant"
which expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns), a contract by issue of client's Contract Agreement No.
_____dated _____and the same having been unequivocally accepted by the Consultant, resulting in a
Contract valued at________.

For Contract (hereinafter called the "Contract") (scope of work) and the Client having agreed to make
an advance payment to the Consultant for performance of the above Contract amounting to (in words
and figures) as an advance against Bank Guarantee to be furnished by the Consultant.

We _______________________________________(Name of the Bank) having its Head Office

at_________________________________(herein after referred to as the Bank), which expressions hall, unless
repugnant to the context or meaning thereof, include it successors, administrators executors and
assigns) do hereby guarantee and undertake to pay the client immediately on demand any or, all monies
payable by the Consultant to the extent of _______________as aforesaid at any time
upto_______________________________@___________________________without any demur, reservation, contest,
recourse or protest and/or without any reference to the consultant. Any such demand made by the client
on the Bank shall be conclusive and binding notwithstanding any difference between the Client and the
Consultant or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. We
agree that the Guarantee herein contained shall be irrevocable and shall continue to be enforceable till
the Client discharges this guarantee.

The Client shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee, from time to time to vary the advance or to extend the time for performance of the contract
by the Consultant. The Client shall have the fullest liberty without affecting this guarantee, to postpone
from time to time the exercise of any powers vested in them or of any right which they might have
against the Client and to exercise the same at any time in any manner, and either to enforce or to
forebear to enforce any covenants, contained or implied, in the Contract between the Client and the
Consultant other course or remedy or security available to the Client. The bank shall not be relieved of
its obligations under these presents by any exercise by the Client of its liberty with reference to the
matters aforesaid or any of them or by reason of any other act or forbearance or other acts of omission
or commission on the part of the Client or any other Indulgence shown by the Client or by any other

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 21 of 257
matter or thing whatsoever which under law would but for this provision have the effect of relieving
the Bank.

The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee against the
Bank as a principal debtor, in the first instance without proceeding against the Consultant and
notwithstanding any security or other guarantee that the Client may have in relation to the Consultant's
liabilities.

The guarantor/bank hereby confirms that it is on the SFMS (Structural Finance Messaging System)
platform & shall invariably send an advice of this Bank Guarantee to the designated bank of NHAI,
details of which is as under:

Details
S. No. Particulars
1. Name of Beneficiary National Highways Authority of India

2. Name of Bank Canara Bank

3. Account No. 8598201005819

4. IFSC Code CNRB0008598

Notwithstanding anything contained herein above our liability under this guarantee is limited to
______________________________________________and it shall remain in force upto and including
_____________________________________And shall be extended from time to time for such period (not exceeding
one year), as may be desired by M/s. ________________________ on whose behalf this guarantee has been
given.

Dated this ___________________________day of____________________200________at_______________

WITNESS

(signature)
__________________________________
(Signature)

(Name)
(Name)

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 22 of 257
 (Official Address) Designation (with Bank stamp)

Attorney as per Power of

Attorney No.

Dated

Strike out, whichever is not applicable.

Note1: The stamp papers of appropriate value shall be purchased in the name of bank who issues
the "Bank Guarantee”.

Note 2: The bank guarantee shall be from a Nationalized Indian Bank or reputed foreign
commercial Bank acceptable to client for Foreign Consultant with counter guarantee from
Nationalized Bank. Bank guarantee furnished by Foreign Consultant shall be confirmed by any
Nationalized Bank in India.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 23 of 257
 Appendix-J

Letter of invitation

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 24 of 257
 Appendix-K

Letter of Award

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 25 of 257
 Appendix-L

Minutes of pre-bid meeting

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 26 of 257
 Appendix-M

Memorandum of Understanding
between
_____________________
And
__________________________

Whereas the National Highways Authority of India (the ‘Employer’) has invited proposal for
appointment of Authority’s Engineer for “–Consultancy Services of Authority’s Engineer for
Construction of 6-lane Greenfield corridor from Ramnagar to Kacchi Dargah NH-119D (from Km
109+700 to Km 122+300), including widening of the existing NH-31 (from Km 196+700 to Km
198+600), as part of the Amas-Darbhanga highway in the state of Bihar on EPC Mode.” hereinafter
called the Project.

And Whereas _________________ (Lead Partner) and _______________ JV partner/s have agreed
to form a Joint Venture to provide the said services to the Employer as Authority’s Engineer; and

Now, therefore, it is hereby agreed by and on behalf of the partners as follows:

(i) ___________ will be the lead partner and ____________ will be the other JV partner/s and
percentage share* will be as under: -

Lead Partner - ___________________% (in words)

Other JV Partner - ___________________% (in words)
(ii) ______________ (lead partner) shall be the in charge of overall administration of contract and
shall be authorised representative of all JV partners for conducting all business for and on
behalf of the JV during the bidding process and subsequently, represent the joint venture
for and on behalf of the JV for all contractual matters for dealing with the Employer/EPC
Contractor if Consultancy work is awarded to JV.

(iii) All JV partners do hereby undertake to be jointly and severely responsible for all the
obligation and liabilities relating to the consultancy work and in accordance with the Terms
of Reference of the Request for Proposal for the Consultancy Services.

For____________________ (Name of Lead partner)

_______________________
Managing Director/Head of the Firm
Address
For____________________ (Name of JV partner/s)
_______________________
Managing Director/Head of the Firm
Address
For____________________ (Name of Associate Partner/s)

Note: * The bidder cannot revise their share among Lead/JV partner which was declared at the time
of bidding of respective consultancy assignments.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 27 of 257
DISCLAIMER

The Applicant must read all the instructions in the RFP and submit the same accordingly.

Appendix-N
Penal Actions against Authority Engineer and Concerned Key Personnel
1.1 Following penal actions shall be taken against Authority Engineer in case of lapses
on their part / deficiencies in services provided under this contract
Sr. No Type of Deficiency Action to be taken against consultant AE engage during
construction & maintenance.
Key Personnel Firm
1 (a) Failure to detect design / quality For first three instances,
i) For first three instances,
deficiency in Non-key key personnel may be
Components* kept on “watch list”. to be kept on watch list.
1 (b) Failure to issue follow-up notices Thereafter, the
ii)Thereafter, a monetary
to contractor / concessionaire for concerned key
penalty
delays in closure of NCRS, delays in personnel & Team
of 1% of the consultancy fee
furnishing detail of time & cost Leader to be removed
(the aggregate of such penalties
claims / COS / revised work from the project and
in a contract would not exceed
programmes / work debarred up to 6
the performance Guarantee
methodologies, etc. months.
amount) and / or declaring the
1 (c) Delays or submission of improper consultant as Non-Performer
MPRS, improper review of up to 6 months of till
methodologies, temporary works, rectification of deficiencies^
QA plan / manual, O&M plan / and taking adequate measures
Manual etc. not to repeat such instances in
future whichever is earlier.
2 (a) Failure to detect design / quality The concerned key Declaring the Consultant as
deficiency in Key Component** not personnel & Team Non-Performer up to 1 year or
having substantial cost (below 1% Leader to be removed till rectification of deficiencies^
of civil work (cost) and / or time from the project and and taking adequate measures
implication (below 5% or project debarred up to 1 year. not to repeat such instances in
completion period). future, whichever is earlier
2 (b) Failure to detect deficiency in
quantity executed vis-à-vis design
not having substantial financial
implication (below 1% of civil
work cost)
2 (c) Failure to conduct / witness tests
as prescribed in the consultancy
contract agreement.
2 (d) Delay in processing EOT / COS The concerned key Declaring the Consultant as
proposals, inaccurate assessment personnel & Team Non-Performer up to 1 year or
of COS proposals, not issuing NCRs, Leader to be removed till rectification of
delays / improper review of from the project and deficiencies^ and taking
designs / drawings / work debarred up to 1 year. adequate measures not to
programme or failure to submit repeat such instances in future,
Completion / Provisional whichever is earlier

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 28 of 257
 Sr. No Type of Deficiency Action to be taken against consultant AE engage during
construction & maintenance.
Key Personnel Firm
Completion Certification as
prescribed in contract.

3 (a) Failure to detect deficiency in The concerned key In addition to rectification of

quantity executed vis-à-vis design personnel & Team deficiencies and taking
having substantial financial Leader to be removed adequate measures not to
implication (1% of civil work cost from the project and repeat such instances in future,
or more) debarred up to 2 years. the consultant to be debarred
3 (b) Failure to detect design / quality up to 2 years.
deficiency in Key Component
having substantial cost (1% of civil
work cost or more) and / or time
implication (5% of project
completion period or more)
3 (c) Failure to detect deficiency / not
reviewing design (including
temporary works) and
construction (including
methodology) of structural
components of flyover / bridges /
underpasses / overpasses / R OB /
RUB etc.
3 (d) Failure to propose action (like cure
period notice, levy of damages,
etc.) on contractor /
concessionaire as per contract
agreement for their default / poor
progress having material adverse
effect on the project
implementation in terms of cost
(1% of civil work cost or more) and
/ time (5% of project completion
period or more).
3 (e) Improper / wrong interpretation
of provision in contract
agreement; or wrong certification
of payment / COS value / cost &
time claims; or poor performance
of services leading to cost (1% of
civil work cost) and / or time (5%
of project completion period)
claims against NHAI awarded by
DRB / CCIE / Arbitration / Court.
Note:
** Key Components are specified as under:
(i) Foundation, sub-structure and super-structure of flyovers, road over
bridges, road under bridges, vehicular under passes, vehicular over
passes, major bridges and minor bridges etc.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 29 of 257
 (ii) Tunnels
(iii) Expansion joint and bearings
(iv) RE walls / Retaining walls
(v) The crust layers of flexible Pavements
(vi) The crust layers of rigid pavements
(vii) Embankment and slope protection
(viii) Issues affecting Road Safety
(ix) Any other work endangering / impacting / stability / reliability /
durability / performance of pavement / structures
* The items not covered in above list shall be in the category of Non-Key
Components.
^ Excluding the delay solely attributable to the Concessionaire beyond
stipulated time.
1.2 The following penal actions shall be taken in case of any reports on failure of
structures after ensuring proper investigation
Sr. Type of Deficiency Penal Actions
No Firm Key Personnel
Minor failure of structures / Token penalty of Rs. 5 The key personnel may be
highway due to design / lakhs on consultancy kept on watch list for any
construction / maintenance firm engaged during future recurrence besides
defect wherein no casualties construction / issuing written warning.
are reported. maintenance besides
issuing written
warning.
Major failure of structures / Monetary penalty of Rs. Debarment of concerned
highway due to design / 20 lakhs on key personnel up to 2
construction / maintenance consultancy firm years in NHAI works
defect wherein no casualties engaged during
are reported. construction /
maintenance and / or
Debarment up to 1 year
Major failure of structures / Monetary penalty of Rs. Debarment up to 3 years
highway due to construction 40 lakhs on
/ maintenance defect consultancy firm
leading to loss of human engaged during
lives besides loss of construction /
reputation etc. maintenance and / or
Debarment up to 2
years.
Note:
(i) The term Consultant refers to Authority Engineer, Design Consultant, and Proof
Consultant & Safety Consultant.

RFP – Consultancy Services of Authority’s Engineer for Construction of 6-lane Greenfield corridor from
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga highway in the state of Bihar on
EPC Mode.
Page 30 of 257
(ii) In case of delayed failure i.e., failure due to construction but reported during
maintenance period after the defaulting Consultant has been demobilised, action shall be
taken against the concerned Consultant only.

(iii) For each repeated lapse by the firm, the penalty for the subsequent offence shall be
enhanced by an additional 50% as compared to penalty imposed in the previous instance
applicable against the category of penalty under consideration.

(iv) In case the outcome of investigation is unclear or on the basis of conjectures, no

action on debarment shall be taken and only suitable monetary penalty shall be imposed
on all consulting firms engaged in construction/maintenance.

Signature Not Verified

RFP – Consultancy Services of Authority’s Engineer for Construction of signed
Digitally 6-lane Greenfield
by ABHISHEKcorridor from
LODHWAL
Ramnagar to Kacchi Dargah NH-119D (from Km 109+700 to Km 122+300), including widening of
Date: 2024.07.30 15:19:38 IST the existing
NH-31 (from Km 196+700 to Km 198+600), as part of the Amas-Darbhanga
Location: highway in the state
eProcurement of Bihar
System for on
EPC Mode. Central PSUs
Page 31 of 257