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Employee Management System Using Python

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145 views21 pages

Employee Management System Using Python

Uploaded by

sankarsaravanan9787
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
Download as pdf or txt
Download as pdf or txt
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Employee Management System using

Python.

Introduction

Dealing with piles of papers or scattered Excel sheets for employee


information can be a real headache, right? Well, what if I told you
there's a smoother way to handle all that? A system that lets you
easily store, update, and find details about your employees in just a
few clicks. Sounds neat, doesn't it? In this article, you're going to
explore creating an employee management system
using Python, Tkinter, and SQLite3.

Now, employee management systems have evolved into must-


haves for businesses to keep their workforce in check. You can start
from the basics, like employee names and contacts, all the way to
tracking their attendance and performance evaluations. By
automating these tasks, you not only save time but also minimize
errors, making it a win-win situation for everyone involved.

So, what's the goal here? Well, building a personalised employee


management system using Python's Tkinter for crafting the
interface and SQLite3 for managing the database. You'll cover
creating an easy-to-use data entry screen, handling data storage
and retrieval smoothly, and even giving hints on how to level up the
system according to your company's needs. By the time you finish
reading, you'll be all set to craft your employee management
system that fits your business like a glove.

Project Setup

When working in Visual Studio Code (VS Code), always create a new
Python file for your project.
It's helpful to have separate files for different parts of your project.

To do this, you can start by opening your VS Code and creating a


new folder:

Step 1

Open VS Code

Step 2

Create new folder


Step 3

Head over to the newly created folder and create a new file app.py.

sqlite3 - This helps store and handle employee data in a


database.

customtkinter - This is a special toolkit for making the


system look and work a certain way.

messagebox (from tkinter): This shows messages or


notifications to the user.

tkinter - This is the main tool for creating the system's


visual interface.

ttk (from tkinter) -This helps make the system's design


look more modern and consistent across different
computers.
When you use the asterisk (*) symbol in the import
statement in Python, such as from tkinter import * it
brings all the names from the module directly into your
code. This can make it easier to access things.

Step 4:

Install the necessary library

Database Connection & Function


When you're creating an employee management system with
Python, Database Connection & Functions basically means
hooking up a database to your system and making sure it can
do everything you need it to do with the employee information.
So, it's like setting up a connection between your Python code
and the database and then adding in functions to add, update,
and delete employee records. It's all about making sure your
system can handle employee data smoothly and efficiently.

Step 1

Start by creating a simple window. You'll begin by setting up a


variable app:
Step 5

Save and run the code written so far.


Setting up an Employee Database in SQLite
When setting up an employee database, you're essentially creating
a well-organized system where you can easily access and manage
information about your employees. Think of it as having everything
neatly arranged on digital shelves. Each employee gets their spot in
the database with all the key details, like their name, job role,
department, and contact information, laid out in a structured way.
This makes it super convenient to search for particular details when
you need them.

Step 1

Establish a connection to SQLite database with


name: Employee.db using the sqlite3.connect() method. By
creating this table in the database, you'll be able to
conveniently store and retrieve employee data for different
tasks and operations in your application. This will help you
efficiently manage and work with employee information as
needed:

Labels & Entry Boxes & Combo Box

When creating an employee management system with Python,


labels, entry boxes, and combo boxes are essential for building a
user-friendly interface that guides users through the process. Labels
help by showing text or instructions; entry boxes allow users to
input data such as employee details; and combo boxes simplify the
selection of options from a list. By combining these elements, the
system becomes more intuitive and enhances the overall user
experience. So, including these GUI components is crucial for
effectively managing employee data and ensuring smooth user
interaction.

Here, Create and define your labels ID,Name,Age,Role.


Step 1
Create a user input form with a label ID: and an entry field:
Step 5

Save and run the code written so far.


Buttons
In an employee management system, buttons are like tools that
help users do things like add, change, or remove employee
information. Well-designed buttons make it simple for users to
navigate and control tasks smoothly.
To create the buttons for our windows, you will create and define
new variables.

Step 1

In this step, you will define and create a Save button for the Employee
Management System window. The Save button is crucial for adding
new employee information to the system. It allows users to save the
data entered in the input fields:
Step 5

Save and run the code written so far.

Insert Data to Tree View


When you're building an employee management system
with Python, Insert Data to TreeView simply means adding
new employee information to the organised list
displayed in the tree view.

Step 1

Create your treeview columns and headings:


New Employee Function
Think of the New Employee function as a tool for adding a
new employee to your team when you're making an
employee management system with Python. It's a way to
create a profile for the new team member, where you
can put in their name, job title, and other important
information. It's like filling out a form to officially bring
someone on board. So, it's just a simple way to keep
track of who's on your team.

Step 1

Add the display_data function to your insert function::


Step 2

Save and run the code.

Delete function
Okay, so imagine you have your employee list all set up in your
system, right? But then, someone leaves the company. You
don't want their information hanging around anymore. That's
where the delete function comes in handy.
It allows you to remove a specific employee's profile from your
system entirely and keeps your employee list accurate and up-
to-date.

Step 1

Delete an entry from your database, and to do this, create a


new function delete:
Save the code written so far. Once it's saved, delete employee ID:
150 to see if it works as expected.
Update functions
So, say someone on your team gets a promotion, or
maybe they move to a different department, or their
contact information changes. You don't want to delete
their whole profile and start over, right? That's where
the update function comes in.

It's like having a little edit button for each employee's


profile. You can use it to change any outdated
information and make sure everything is current.
Step 1

Create a new function called get_data :

Save and run code.


Conclusion
In this article, you learned about making an employee management
system using Python. This system helps companies organize
employee information easily and accurately. You started by getting
everything set up for the project, connecting to a database, and
creating functions to add, read, update, and delete employee data.
You used Tkinter to create a simple interface with fields for entering
data and buttons for performing actions.

You added a feature to display employee details in a structured way


using the tree view. This enables you to see all the employee
information at a glance. You could also add new employees, delete
existing ones, and update their details as needed. Using Python's
flexibility and ease of use, you built a practical employee
management system that can be customized for different company
requirements.

Python's simplicity makes it a good choice for developing efficient


and user-friendly management systems. By using Python for such
systems, companies can improve efficiency, simplify operations, and
make sure employee data is managed effectively.

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