AMITY INTERNATIONAL SCHOOL
Class VIII
ENGLISH
E-MAIL WRITING
E-mail stands for electronic mail.
An e-mail is a method of
composing, sending, storing and
receiving messages over an
electronic system. . It is the most
preferred means of communication
because it is cheap and fast. No
aspect of modern communication
can do without e-mail and internet.
E-mail can be categorized into two categories:
Formal E-mail
Informal E-mail
A formal e-mail can be written to companies, organizations, government departments,
offices etc. Just like a formal letter, we use formal language in a formal e-mail.
An informal e-mail is a form of personal communication. It can be written to family, friends
and relatives. The language used in an informal e-mail is conversational and friendly in tone.
Points to Remember:
An e-mail must have sender’s and receiver’s e-mail address and
date.
Clearly state the subject line which is informative, direct
and states the main purpose. Keep it short. Ideally, the
subject line should stand around 2 to 5 words.
Salutation includes the first name of the receiver in case of
informal e-mail and Sir/Madam in case of formal e-mail.
Use a single sheet only to write an email when doing it in a pen-paper format.
Be brief and adhere to the word limit of 80-100 words.
An e-mail should have well-formed sentences and short paragraphs.
Enclose the e-mail in a box.
FORMAT
From: [email protected]
To: [email protected]
Date: 20th April 2020
Subject:
Leave a line
Dear Friend (SALUTATION)
BODY OF THE E-MAIL –
The priority information or the introduction should be stated in
the beginning.
The next paragraph contains the matter in detail.
The last paragraph gives the conclusion and courteous leave
taking.
Regards (COMPLEMENTARY CLOSE)
Sender’s Name
SAMPLE QUESTION: You are organizing a get-together at your house in the vacations. Write
an e-mail to your friend inviting him/her for the same.
From: [email protected]
To: [email protected]
Date: 25th March 2020
Subject: Invitation for a get-together
Dear Eliza
Hope this mail finds you in the best of your time. I am very happy to invite you for my
birthday on 21 April 2020 at my residence from 6:00 pm to 10:00 pm. The theme of
the party is ‘Phantoms’.
It would be great if you come and join us for the same. We will have a great time and
fun together.
Please RSVP this email so that I can arrange for things accordingly. See You Soon.
Regards
John
PRACTICE QUESTION (TO BE DONE IN THE ENGLISH GRAMMAR NOTEBOOK)
Your friend has been selected in the School Cricket Team. Write an e-mail in about 80-
100 words congratulating him/her for the same.
OR
You are Priya/Priyansh. Your friend from Kerala has invited you to visit him/her after
your examinations are over. Write an e-mail in about 80-100 words expressing your
inability to reach there.
