LOGISTICS INVOICE

VERIFICATION
CONFIGURATION

The amount to be paid along with the details of

the material is provided by the vendor in the
form of a document that is known as the
invoice. Before paying to the vendor, we need
to verify the invoice. This process of verifying
the invoice before making a payment is known
as invoice verification.

BY RAJESH DASH
SAP MM,SD & WM CONSULTANT
[email protected]
1. DEFINE ATTRIBUTES OF SYSTEM MESSAGES: - TCODE (OMRM)
SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION- DEFINE ATTRIBUTES OF
SYSTEM MESSAGES-EXECUTE-FOLLOW STEPS

S1
HERE DOUBLE CLICK ON 1ST OPTION AS SHOWN IN S1

S2
HERE CLICK ON NEW ENTRY THEN CHOOSE YR MESSAGE NUMBER, USER NAME AND MESSAGE TYPE
LIKE WARNNING OR ERROR THEN CLICK ON SAVE AS SHOWN IN S2

S3
HERE HIT ENTER AS SHOWN IN S3 TO COMPLETE THE PROCESS, THE EFFECT IS WHEN U WILL CREATE
INVOICE IF SUCH CRITERIA IS NOT FULFILLED AS THE MESSAGE CONFIGURED IN S2 THEN IT WILL GIVE
THE MESSAGE AS WARNNING OR ERROR DURING INVOICE CREATION

Page | 2
2. MAINTAIN NUMBER ASSIGNMENTS FOR ACCOUNTING DOCUMENTS: - TCODE (OMR4)
SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
NUMBER ASSIGNMENT- MAINTAIN NUMBER ASSIGNMENTS FOR ACCOUNTING DOCUMENTS -
EXECUTE-FOLLOW STEPS

S4
HERE CLICK AS SHOWN IN S4

S5
HERE DOUBLE CLICK ON MIRO AS SHOWN IN S5

S6
HERE ASSIGN THE DEFAULT DOCUMENT TYPES AND CLICK ON SAVE AND BACK FOR TWO TIMES AS
SHOWN IN S6

Page | 3
 S7
HERE CLICK AS SHOWN IN S7 TO MAINTAIN THE NUMBER RANGE FOR THE DOCUMENT TYPES WHICH
ARE ASSIGNED IN S6

S8
HERE PUT YR COMPANY CODE AND CLICK ON INTERVALS AS SHOWN IN S8

S9
HERE CLICK ON INSERT AND PUT A SERIAL NUMBER, YEAR AND A NUMBER RANGE THEN CLICK ON
SAVE AND BACK FOR TWO TIMES. HERE U CAN MAINTAIN DIFFERENT NUMBER RANGE FOR VARIOUS
DOCUMENT TYPES OR U CAN MAINTAIN A SINGLE ONE ALSO FOR ALL DOC TYPES

S10
HERE CLICK AS SHOWN IN S10 TO ASSIGN THE ABOVE CREATED NUMBER RANGE TO THE CONCERN
DOCUMENT TYPES

Page | 4
 S11
HERE DOUBLE CLICK ON DOCUMENT TYPE AS SHOWN IN S11

S12
HERE ASSIGN THE NUMBER RANGE WHICH WAS CREATED IN (S9) AND CLICK ON SAVE AND BACK,
SIMILARLY U CAN ASSIGN THE NUMBER RANGE TO ALL THE DOCUMENT TYPES MAINTAINED IN (S6)
AS REQUIRED

S13
HERE CLICK ON ENTER AS SHOWN IN S13 TO COMPLETE THE PROCESS

3. MAINTAIN NUMBER RANGE INTERVALS FOR INVOICE DOCUMENTS: - TCODE (OMRJ)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
NUMBER ASSIGNMENT-MAINTAIN NUMBER ASSIGNMENTS FOR LOGISTICS DOCUMENTS- MAINTAIN
NUMBER RANGE INTERVALS FOR INVOICE DOCUMENTS-EXECUTE-FOLLOW STEPS

S14
HERE CLICK ON INTERVALS AS SHOWN IN S14

Page | 5
 S15
HERE CLICK ON INSERT PUT A SERIAL NUMBER, YEAR, NUMBER RANGE AND CLICK ON SAVE AS
SHOWN IN S15

S16
HERE CLICK ON ENTER AS SHOWN IN S16

S17
THEN CLICK ON BACK FOR TWO TIMES AS SHOWN IN S17

4. TRANSACTION ASSIGN NUMBER RANGE: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
NUMBER ASSIGNMENT-MAINTAIN NUMBER ASSIGNMENTS FOR LOGISTICS DOCUMENTS-
TRANSACTION ASSIGN NUMBER RANGE -EXECUTE-FOLLOW STEPS

S18
HERE ASSIGN THE NUMBER RANGE FOR (POST INVOICE (RD) AND CANCEL INVOICE (RS)) WHICH IS
ASSIGNED IN DOCUMENT TYPE (RE) IN (S10) AND SAVE AS SHOWN IN S18

S19

Page | 6
HERE HIT ENTER AS SHOWN IN S19 TO COMPLETE THE PROCESS, THE EFFECT IS WHEN U WILL CREATE
OR CANCEL AN INVOICE THE NUMBER RANGE WILL PICK FROM HERE AS ASSIGNED IN S18

5. TAX TREATMENT IN INVOICE REDUCTION: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE- TAX
TREATMENT IN INVOICE REDUCTION-EXECUTE-FOLLOW STEPS

S20
HERE CHOOSE YOUR TAX FOR INVOICE REDUCTION TYPE THAT IS IN ORIGINAL OR COMPLAINT
DOCUMENT AGAINST YOUR COMPANY CODE AND SAVE AS SHOWN I N S20

S21
HERE HIT ENTER AS SHOWN IN S21 TO COMPLETE THE PROCESS, IT WILL EFFECT WHEN U WILL CREATE
AN INVOICE WITH INVOICE REDUCTION SYSTEM WILL CREATE TWO A/C DOCUMENT (ORIGINAL AND
COMPLAINT) WHERE U CAN FIND THE DETAILS OF THE REDUCTION AMOUNT WITH TAX WHICH WILL
POST TO ORIGINAL OR COMPLAINT DOCUMENT AS CONFIGURED IN S20.

6. MAINTAIN REASONS FOR INVOICE REDUCTION: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
MAINTAIN REASONS FOR INVOICE REDUCTION -EXECUTE-FOLLOW STEPS

S22
HERE CLICK ON NEW ENTRY PUT A REASON, DESCRIPTION AND CLICK ON SAVE AS SHOWN IN S22

Page | 7
 S23
HERE HIT ENTER AS SHOWN IN S23 TO COMPLETE THE PROCESS, THE EFFECT IS DURING INVOICE
REDUCTION U CAN CHOOSE THESE REASONS FOR WHICH REASON U R REDUCING THE INVOICE.

7. MAINTAIN DEFAULT VALUES FOR TAX CODES: - TCODE (OMR2)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
MAINTAIN DEFAULT VALUES FOR TAX CODES-EXECUTE-FOLLOW STEPS

S24
HERE DOUBLE CLICK ON YR COMPANY CODE AS SHOWN IN S24

S25
HERE ASSIGN YOUR TAX CODE FOR INVOICE AND FOR UNPLANNED DELIVERY COST AS SHOWN IN S25
AND SAVE. BUT BEFORE ASSIGNING HERE U HAVE TO CREATE A TAX CODE IN TCODE FTXP.

Page | 8
 S26
HERE HIT ENTER AS SHOWN IN S26 TO COMPLETE THE PROCESS, THE EFFECT IS WHEN U WILL CREATE
AN INVOICE THE TAX AMOUNT CALCULATED FROM THIS TAX CODE

8. TO CREATE A TAX CODE: - TCODE (FTXP)

S27
HERE PUT YR COUNTRY CODE AND HIT ENTER AS SHOWN IN S27

S28
HERE FIRST FIND THE TAX CODE BUT DON’T PUT HERE THEN CLICK ON COPY AS SHOWN IN S28

S29
HERE PUT THE FROM TAX CODE AND TO TAX CODE THEN HIT ENTER AS SHOWN IN S29

Page | 9
 S30
HERE PUT THE TAX AMOUNT AND THEN CLICK ON SAVE AS SHOWN IN S30, THIS TAX CODE CAN BE
USED AS DEFAULT TAX CODE FOR MIRO SO ASSIGN IT IN (S25) OF STEP 7

9. CONFIGURE HOW UNPLANNED DELIVERY COSTS ARE POSTED: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
CONFIGURE HOW UNPLANNED DELIVERY COSTS ARE POSTED-EXECUTE-FOLLOW STEPS

S31
HERE PRESS F4 AGAINST YR COMPANY CODE AS SHOWN IN S31

S32
HERE CHOOSE YR OPTION AND HIT ENTER AS SHOWN IN S32

S33
HERE CLICK ON SAVE AS SHOWN IN S33

Page | 10
 S34
HERE IN S34 HIT ENTER TO COMPLETE THE PROCESS, THE EFFECT IS WHEN U WILL CREATE AN INVOICE
WITH UNPLANNED DELIVERY COST, WEATHER SYSTEM WILL POST THE UNPLANNED DELIVERY COST IN
SEPARATE ACCOUNT OR AMONG INVOICE ITEMS WILL BE DECIDE FROM THE CONFIGURATION MADE
IN S33

10. EDIT PO SUPPLEMENT TEXT IN INVOICE VERIFICATION: - TCODE (OMR8)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-EDIT PO
SUPPLEMENT TEXT IN INVOICE VERIFICATION -EXECUTE-FOLLOW STEPS

S35
HERE CLICK AS SHOWN IN S35

S36
HERE ACTIVE THE OPTION AGAINST YR COMPANY CODE & CLICK SAVE THEN BACK AS SHOWN IN S36

S37
THEN CLICK AS SHOWN IN S37

Page | 11
 S38
HERE CLICK ON NEW ENTRY PUT YR COMPANY CODE, TEXT ID THEN HIT ENTER AND CLICK ON SAVE AS
SHOWN IN S38

S39
HERE HIT ENTER TO COMPLETE THE PROCESS AND THEN CLICK ON BACK, THE EFFECT IS WHEN U WILL
CREATE AN INVOICE WITH REFERENCE TO A PO THEN IT WILL SHOW THE TEXT OF THE TEXT ID WHICH
WAS LINKED IN S38 AGAINST YR COMPANY CODE BUT U HAVE TO MAINTAIN TEXT IN THAT TEXT TYPE
IN PO ALSO.

11. ACTIVATE DIRECT POSTING TO G/L ACCOUNT AND MATERIAL ACCOUNTS: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
ACTIVATE DIRECT POSTING TO G/L ACCOUNT AND MATERIAL ACCOUNTS -EXECUTE-FOLLOW STEPS

S40
HERE ACTIVE THE OPTION AND CLICK ON SAVE AS SHOWN IN S40

Page | 12
 S41
HERE HIT ENTER AS SHOWN IN S41 TO COMPLETE THE PROCESS, THIS CONFIGURATION ENABLE U TO
POST AN INVOICE DIRECTLY TO THE G/L AND MATERIAL ACCOUNTS

12. ACTIVATE DIRECT POSTING TO CONTRACTS: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
ACTIVATE DIRECT POSTING TO CONTRACTS-EXECUTE-FOLLOW STEPS

S42
HERE ACTIVE THE OPTION IF REQUIRED THEN CLICK ON SAVE AS SHOWN IN S42

S43
HERE HIT ENTER AS SHOWN IN S43 TO COMPLETE THE PROCESS THIS CONFIGURATION ENABLE U TO
MAKE DIRECT REFRENCE TO A CONTRAT WHILE POSTING AN INVOICE.

13. MAINTAIN ITEM LIST VARIANTS: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
MAINTAIN ITEM LIST VARIANTS-EXECUTE-FOLLOW STEPS

S44

Page | 13
HERE PUT YR TRANSACTION, SCREEN VARIANT NUMBER, PROGRAM AND SCREEN NUMBER THEN
CLICK ON CHANGE AS SHOWN IN S44

S45
HERE U CAN SET VARIOUS SETTINGS LIKE REQUIRED, INVISIBLE, OUTPUT ONLY AGAINST THE REQUIRE
FIELD FOR A SCREEN VARIANT AS SHOWN IN S45

S46
THEN CLICK ON SAVE AS SHOWN IN S46

S47
HERE HIT ENTER AS SHOWN IN S47 THE EFFECT IS WHEN U WILL CREATE AN INVOICE WITH THAT ITEM
VARIANT IN MIRO FILEDS IN THAT ITEM MAY BE REQUIRED, OUTPUT ONLY, INVISIBLE AS CONFIGURE
IN S45, SIMILARLY U CAN SET ITEM VARIANTS WISE SETTINGS

14. MAINTAIN BAR CODE ENTRY: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE-
MAINTAIN BAR CODE ENTRY-EXECUTE-FOLLOW STEPS

S48

Page | 14
HERE CLICK ON NEW ENTRY PUT YOUR COMPANY CODE, INVOICE TYPE AND DOCUMENT TYPE THEN
CLICK ON SAVE AS SHOWN IN S48

S49
HERE HIT ENTER AS SHOWN IN S49, THEN BACK AND EXECUTE THE TCODE (OAC5) TO ACTIVE THE BAR
CODE FOR OBJECT TYPE (BUS2081), DOCUMENT TYPE AND USER AS SHOWN BELOW..

S50
HERE PUT OBJECT TYPE AS BUS2081, DOCUMENT TYPE WHICH WAS CHOOSED IN S48, USER, BAR
CODE TYPE AND ACTIVE THE BAR CODE CHECK BOX THEN SAVE AS SHOWN IN S50

S51
HERE HIT ENTER AS SHOWN IN S51 TO COMPLETE THE PROCESS, IT WILL EFFECT WHEN U WILL POST
AN INVOICE SYSTEM WILL SHOW ANOTHER POP UP WINDOW FOR BAR CODE THERE PUT THE BAR
CODE AND CLICK ENTER TO POST THE INVOICE AND IF U CLOSE THE POP UP WINDOW WITHOUT BAR
CODE THEN ALSO INVOICE WILL POSTED

Page | 15
15. SET CHECK FOR DUPLICATE INVOICES: -
SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INCOMING INVOICE- SET
CHECK FOR DUPLICATE INVOICES -EXECUTE-FOLLOW STEPS

S52
HERE ACTIVE THE CHECK BOX AND SAVE AS SHOWN IN S52 AND BASED UPON THIS SETTING SYSTEM
WILL CHECK IF ONE INVOICE WITH SAME DATE, COMPANY CODE & REFERENCE NUMBER OCCOURS
TWICE THEN SYSTEM WILL TREAT THAT INVOCE AS DUPLICATE INVOICE AND SYSTEM WILL SHOW
ERROR MESSAGE (CHECK IF INVOICE ALREADY ENTERED UNDER A/C DOC NUMBER XXXXX)

S53
HERE HIT ENTER TO COMPLETE THE PROCESS AS SHOWN IN S53

S54
IN VENDOR MASTER ALSO UPDATE THE CHECK DOUBLE INVOICE CHECK BOX AS SHOWN IN S54

16. DETERMINE PAYMENT BLOCK: - TCODE (OMR9)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-DETRIMINE
PAYMENT BLOCK -EXECUTE-FOLLOW STEPS

Page | 16
 S55
HERE CLICK ON NEW ENTRY TO ADD PAYMENT BLOCK REASONS AND SAVE AS SHOWN IN S55

S56
HERE IN S56 HIT ENTER TO COMPLETE THE PROCESS, THE EFFECT IS DURING INVOICE VERIFICATION IF
THE INVOICE IS NOT CORRECT AS PER THE PO/MIGO THEN IT WILL BE BLOCKED AUTOMATICALLY/
MANUALY WITH THESE REASONS MAINTAINED IN S55

17. SET TOLERANCE LIMITS: - TCODE (OMR6)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-SET
TOLERANCE LIMITS-EXECUTE-FOLLOW STEPS

S57
HERE CLICK ON NEW ENTRY AS SHOWN IN S57

Page | 17
 S58
HERE CHOOSE THE TOLERANCE KEY, COMPANY CODE, TOLERANCE LIMIT AND ACTIVE THE CHECK
LIMIT AND SAVE AS SHOWN IN S58, SIMILARLY U CAN SET DIFFERENT TOLERANCE KEY FOR YOUR
COMPANY CODE.

S59
HERE HIT ENTER AS SHOWN IN S59, THE EFFECT IS DURING INVOICE VERIFICATION IF THE INVOICE
AMOUNT IS MORE/ LESS THEN THE TOLERANCE LIMIT DEFINED IN S58 THEN SYSTEM WILL SHOW
WARNING/ERROR MESSAGE AND BLOCK THE INVOICE.

18. ACTIVATE ITEM AMOUNT CHECK: - TCODE (OMRH)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-ITEM
AMOUNT CHECK-ACTIVATE ITEM AMOUNT CHECK-EXECUTE-FOLLOW STEPS

Page | 18
 S60
HERE ACTIVE THE CHECK BOX AND CLICK ON SAVE AS SHOWN IN S60

S61
HERE HIT ENTER AS SHOWN IN S61, THE EFFECT IS WHEN U WILL POST AN INVOICE SYSTEM WILL-----
CHECK THE ITEM AMOUNT OF AN INVOICE AGAINST THE TOLERANCE LIMIT SET IN TOLERANCE KEY---
(AN & AP) IN S58 IF NOT SATISFY THEN SYSTEM WILL BLOCK THE INVOICE.ON THE OTHER HAND IF U--
SET THE TOLERANCE LIMIT IN S58 BUT CHECK ITEM AMOUNT OPTION IS NOT ACTIVATED IN S60 THEN
SYSTEM WILL NOT CHECK THE ITEM AMOUNT AGAINST THE TOLERANCE LIMIT & POST THE INVOICE.

19. SET ITEM AMOUNT CHECK: - TCODE (OMRI)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-ITEM
AMOUNT CHECK- SET ITEM AMOUNT CHECK -EXECUTE-FOLLOW STEPS

S62
HERE CLICK ON NEW ENTRY PUT YR COMPANY CODE, ITEM CATEGORY AND ACTIVE THE CHECK BOX
OF GR, U CAN ALSO CREATE ANOTHER LINE WITH OUT ACTIVATING GR BOX AND SAVE AS SHOWN IN
S62

Page | 19
 S63
HERE HIT ENTER AS SHOWN IN S63, THE EFFECT IS IF THE GR BOX IS ACTIVE IN S62 THEN DURING
INVOICE POSTING OF PO WITH GR SYSTEM WILL CHECK THE ITEM AMOUNT OF AN INVOICE AGAINST
THE TOLERANCE LIMIT SET IN S58 FOR KEY (AN & AP) IF NOT SATISFY SYSTEM WILL BLOCK INVOICE.
ON THE OTHER HAND IF THE GR BOX IS INACTIVE IN S62 THEN DURING INVOICE POSTING OF PO WITH
OUT GR SYSTEM WILL CHECK THE ITEM AMOUNT OF AN INVOICE AGAINST THE TOLERANCE LIMIT SET
IN S58 FOR KEY (AN & AP)IF NOT SATISFY THEN SYSTEM WILL BLOCK THE INVOICE. SO STEP 18 & STEP
19 BOTH MUST BE SET FOR KEY (AN, AP) OTHER WISE SYSTEM WILL NOT CHECK THE ITEM AMOUNT
AGAINST THE TOLERANCE LIMIT.

20. ACTIVATE STOCHASTIC BLOCK: - TCODE (OMRF)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-STOCHASTIC
BLOCK-ACTIVATE STOCHASTIC BLOCK-EXECUTE-FOLLOW STEPS

S64
HERE ACTIVE THE CHECK BOX AGAINST YR COMPANY CODE AND CLICK ON SAVE AS SHOWN IN S64

S65
HERE HIT ENTER AS SHOWN IN S65, THE EFFECT IS STOCHASTIC BLOCK IS ACTIVE FOR YR COMPANY
CODE TO BLOCK AN INVOICE RANDOMLY

21. SET STOCHASTIC BLOCK: - TCODE (OMRG)

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-INVOICE BLOCK-STOCHASTIC
BLOCK- SET STOCHASTIC BLOCK -EXECUTE-FOLLOW STEPS

Page | 20
 S66
HERE PUT THE THRESHOLD VALUE AND PERCENTAGE OF INVOICE BLOCK AGAINST YR COMPANY CODE
AND SAVE AS SHOWN IN S66, IF THE INVOICE VALUE IS LARGER OR SAME AS THE THRESHOLD VALUE
THEN THE DEGREE OF PROBABILITY IS AS SAME AS THE PERCENTAGE DEFINED IN S66 BUT IF THE
INVOICE VALUE IS LESS THEN THE THRESHOLD VALUE THEN THE DEGREE MAY DECREASES

S67
HERE HIT ENTER AS SHOWN IN S67, THE EFFECT IS IF THE INVOICE VALUE IS MORE THEN THRESHOLD
VALUE AND PERCENTAGE THEN THE INVOICE WILL BE BLOCKED AND IF THE INVOICE VALUE IS MORE
THEN THE THRESHOLD VALUE BUT BELOW THE % THEN INVOICE WILL BE POSTED. THE FORMULA IS
(PERCENTAGE*INVOICE VALUE/THRESHOLD VALUE) FOR EXAMPLE IF THE INVOICE VALUE IS 1050 AND
THRESHOLD VALUE IS 1000 AND % IS 50 IN S66 THEN (50*1050/1000) =52.5 % WHICH IS MORE THEN
THE PERCENTAGE MAINTAINED IN S66 SO DURING INVOICE POSTING IT WILL BE BLOCKED.

22. MAINTAIN NUMBER ASSIGNMENTS FOR ACCOUNTING DOCUMENTS: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-CLEARING ACCOUNT
MAINTENANCE-MAINTAIN NUMBER ASSIGNMENTS FOR ACCOUNTING DOCUMENTS -EXECUTE-
FOLLOW STEPS

S68
HERE CLICK AS SHOWN IN S68

Page | 21
 S69
THEN DOUBLE CLICK ON MR11 AS SHOWN IN S69

S70
HERE ASSIGN ACCOUNT MAINTENANCE DOC TYPE ‘KP’ AND CLICK ON SAVE THEN BACK FOR TWO
TIME AS SHOWN IN S70

S71
HERE CLICK AS SHOWN IN S71

S72
HERE PUT YR COMPANY CODE AND CLICK ON CHANGE INTERVALS AS SHOWN IN S72

Page | 22
 S73
HERE CLICK ON INSERT PUT A SERIAL NUMBER, YEAR, NUMBER RANGE THEN CLICK ON SAVE AND
BACK FOR TWO TIME AS SHOWN IN S73

S74
HERE CLICK AS SHOWN IN S74

S75
HERE DOUBLE CLICK ON DOC TYPE AS SHOWN IN S75

S76
HERE ASSIGN THE NUMBER RANGE DEFINED IN S73 AND REVERSE DOC TYPE ‘KP’ THEN CLICK ON SAVE
AND BACK AS SHOWN IN S76, THE EFFECT IS IF THERE IS ANY DIFFERENCE BETWEEN GR AND IR THEN
GR/IR CLEARING ACCOUNT WILL GET UPDATED IF U POST DIFFERENCE IN TOCDE (MR11) ACCOUNTING
DOCUMENT WILL BE GENERATE & THE NUMBER RANGE OF THAT DOC WILL PICK FROM S73.

Page | 23
23. MAINTAIN NUMBER RANGE INTERVAL FOR ACCOUNT MAINTENANCE DOCUMENT: -
SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-CLEARING ACCOUNT
MAINTENANCE-MAINTAIN NUMBER ASSIGNMENT FOR ACCOUNT MAINTENANCE DOCUMENTS-
MAINTAIN NUMBER RANGE INTERVAL FOR ACCOUNT MAINTENANCE DOCUMENT-EXECUTE-FOLLOW
STEPS

S77
HERE CLICK ON CHANGE INTERVAL AS SHOWN IN S77

S78
HERE CLICK ON INSERT PUT A SERIAL NUMBER, YEAR, NUMBER RANGE THEN CLICK ON SAVE AND
BACK AS SHOWN IN S78, THE EFFECT IS IF THERE IS ANY DIFFERENCE BETWEEN GR AND IR THEN GR/IR
CLEARING ACCOUNT WILL GET UPDATED WHEN U POST THE GR/IR DIFFERENCE THEN ONE ACCOUNT
MAINTENANCE DOCUMENT WILL BE GENERATE AND THE NUMBER RANGE OF THAT DOC WILL PICK
FROM S78.

24. MAINTAIN NUMBER RANGE FOR ACCOUNT MAINTENANCE DOCUMENT: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-CLEARING ACCOUNT
MAINTENANCE-MAINTAIN NUMBER ASSIGNMENT FOR ACCOUNT MAINTENANCE DOCUMENTS-
MAINTAIN NUMBER RANGE FOR ACCOUNT MAINTENANCE DOCUMENT-EXECUTE-FOLLOW STEPS

S79
HERE ASSIGN THE NUMBER RANGE WHICH WAS CREATED IN S78 TO THE CLEARING ACCOUNT
MAINTENANCE DOC TYPE ‘KP’ AND REVERSE DOC TYPE ‘KS’ AND SAVE AS SHOWN IN S79

Page | 24
 S80
HERE HIT ENTER AS SHOWN IN S80, THE EFFECT IS WHEN YOU WILL POST OR REVERSE THE GR/IR
DIFFERENCE ONE CLEARING ACCOUNT MAINTENANCE DOC WILL BE GENERATE AND THAT DOC
NUMBER WILL PICK FROM HERE AS MAINTAINED IN S78 AND S79

25. SPECIFY AUTOMATIC SETTLEMENT OF PLANNED DELIVERY COSTS: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-EVALUATED RECEIPT
SETTLEMENT-SPECIFY AUTOMATIC SETTLEMENT OF PLANNED DELIVERY COSTS-EXECUTE-FOLLOW
STEPS

S81
HERE CLICK ON NEW ENTRY PUT YOUR COMPANY CODE, PURCHASE ORGANISATION, FREIGHT
VENDOR, AND ACTIVE THE CHECK BOX AND SAVE AS SHOWN IN S81

S82
HERE HIT ENTER AS SHOWN IN S82, THE EFFECT IS IF U CREATE A PO WITH DELIVERY COST AND ALSO
POST THE GOODS RECEIPT BUT U DON’T WANT TO WAIT FOR VENDOR INVOICE & U WANT TO CREATE
AN INVOICE ON THE BASIS OF PO & MIGO IN TCODE (MRRL) SO FOR THAT ERS PROCEDURE IS USEFUL.

26. DEFINE DOCUMENT LIFE: -

SPRO-IMG-MATERIAL MANAGEMENT-LOGISTICS INVOICE VERIFICATION-DEFINE DOCUMENT LIFE-
EXECUTE-FOLLOW STEPS

Page | 25
 S83
HERE CLICK ON NEW ENTRY PUT YR COMPANY CODE, AND LIFE IN DAYS FOR DOCUMENT TYPE AND
CLICK ON SAVE AS SHOWN IN S83

S84
HERE HIT ENTER AS SHOWN IN S84, THE EFFECT IS AFTER THAT PERIOD MAINTAINED IN (S83) ALL
FINANCIAL ACOUNTING DOCUMENT RELATED TO INVOICE WILL BE ARCHIVED.

27. MESSAGE DETERMINATION: -

A. MAINTAIN CONDITION TABLES: -
SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-MAINTAIN CONDITION TABLE-
EXECUTE-FOLLOW STEPS

S85
HERE DOUBLE CLICK ON CREATE TABLE AS SHOWN IN S85

S86
HERE PUT A NEW TABLE NUMBER AND HIT ENTER AS SHOWN IN S86

Page | 26
 S87
HERE DOUBLE CLICK ON REQUIRED FIELDS IN FIELD CATLOG TO SEND THEM INTO SELECTED FIELDS
AND CLICK ON GENERATE BUTTON TO CREATE A TABLE AS SHOWN IN S87

S88
HERE CLICK ON YES AS SHOWN IN S88

S89
HERE CLICK ON LOCAL OBJECT AS SHOWN IN S89

Page | 27
 S90
HERE SYSTEM WILL GIVE THIS MESSAGE AND CLICK ON BACK AS SHOWN IN S90

S91
THEN CLICK ON CLOSE AS SHOWN IN S91, IT WILL EFFECT WHEN YOU WILL CREATE A CONDITION
RECORD FOR A MESSAGE TYPE SYSTEM WILL ENABLE U TO CREATE THAT CONDITION RECORD WITH
COMBINATION OF THE FIELDS AVAILABE IN THIS TABLE

B. MAINTAIN ACCESS SEQUENCES: -

SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-MAINTAIN ACCESS SEQUENCES-
EXECUTE-FOLLOW STEPS

S92
HERE HIT ENTER AS SHOWN IN S92

S93
HERE CLICK ON NEW ENTRY PUT ACCESS SEQUENCE NAME, DESCRIPTION THEN SELECT YOUR LINE
ITEM AND DOUBLE CLICK ON ACCESSES AS SHOWN IN S93

Page | 28
 S94
HERE CLICK ON NEW ENTRY GIVE A SEQUENCE NUMBER, TABLE NUMBER AND HIT ENTER THEN
SELECT YOUR LINE ITEM AND DOUBLE CLICK ON FIELDS AS SHOWN IN S94

S95
HERE CHECK THE FIELDS WHICH ARE CHOOSED DURING TABLE CREATION IN (S87) AND CLICK ON SAVE
AS SHOWN IN S95

S96
HERE HIT ENTER AS SHOWN IN S96, THE EFFECT IS ACCESS SEQUENCE SEARCH THE CONDITION
RECORD FOR THE MESSAGE TYPE AVAILABE FROM THE CONDITION TABLE.

C. MAINTAIN MESSAGE TYPES: -

SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-MAINTAIN MESSAGE TYPES-
EXECUTE-FOLLOW STEPS

S97

Page | 29
HERE DOUBLE CLICK ON REQUIRED OUTPUT TYPE AS SHOWN IN S97

S98
HERE IN GENERAL DATA ASSIGN YR ACCESS SEQUENCE AND CLICK ON DEFAULT VALUES AS SHOWN IN
S98

S99
HERE PUT THE DETAILS AS SHOWN IN S99 AND CLICK ON PRINT TAB

S100
HERE CHOOSE THE PRINTER PARAMETER THEN DOUBLE CLICK ON MAIL TITLE AND TEXTS AS SHOWN
IN S100

S101
HERE CLICK ON NEW ENTRY PUT LANGUAGE, TITLE AND DOUBLE CLICK ON PROCESSING ROUTINES AS
SHOWN IN S101

Page | 30
 S102
HERE CLICK ON NEW ENTRY AND PUT MEDIUM, PROGRAM, FORM ROUTINE, FORM & DOUBLE CLICK
ON PARTNER FUNCTIONS AS SHOWN IN S102 (IF ALREADY EXIST THEN SKIP IT)

S103
HERE CLICK ON NEW ENTRY THEN CHOOSE MEDIUM, FUNCTION AND HIT ENTER THEN SAVE AS
SHOWN IN S103

S104
HERE HIT ENTER AS SHOWN IN S104 & IT MIGHT BE COME FOR TWO TIME MORE SO JUST HIT ENTER
IT WILL EFFECT WHEN U WILL CREATE A CONDITION RECORD SYSTEM WILL ASK MESSAGE TYPE WHICH
ARE GROUP TOGETHER UNDER A PROCEDURE.(U CAN ALSO CREATE NEW MESSAGE TYPE BY COPYING
THE STANDARD ONE WITH SAME PROCESS)

D. PRINTER DETERMINATION BY MESSAGE TYPE/USER: -

SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION- PRINTER DETERMINATION BY
MESSAGE TYPE/USER -EXECUTE-FOLLOW STEPS

Page | 31
 S105
HERE PUT APPLICATION AS ‘MR’, CONDITION TYPE AND HIT ENTER AS SHOWN IN S105

S106
HERE CLICK ON NEW ENTRY PUT THE USER NAME, PRINTER NAME AND CLICK ON SAVE AS SHOWN AS
IN S106

S107
HERE HIT ENTER AS SHOWN IN S107

E. MAINTAIN MESSAGE SCHEMAS: -

SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-MAINTAIN MESSAGE SCHEMAS
-EXECUTE-FOLLOW STEPS

Page | 32
 S108
HERE CLICK ON NEW ENTRY GIVE A PROCEDURE NAME AND DESCRIPTION THEN SELECT THE LINE ITEM
AND DOUBLE CLICK ON CONTROL DATA AS SHOWN IN S108

S109
HERE CLICK ON NEW ENTRY GIVE A STEP AND COUNTER STEP NUMBER, CONDITION TYPE AND CLICK
ON SAVE AS SHOWN IN S109

S110
HERE HIT ENTER AS SHOWN IN S110,THE EFFECT IS ALL MESSAGE TYPE WHICH ARE GROUPED UNDER
A SCHEMA LATER U CAN MAKE CONDITION RECORD FOR EACH MESSAGE TYPE WITH COMBINATION
OF FIELDS PRESENT UNDER A TABLE.

F. ASSIGN FORMS AND PROGRAMS: -

SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-ASSIGN FORMS & PROGRAMS-
EXECUTE-FOLLOW STEPS

S111

Page | 33
HERE CLICK ON NEW ENTRY GIVE YR CONDITION TYPE, MEDIUM, PROGRAM, FORM ROUTINE, FORM
THEN CLICK ON SAVE AS SHOWN IN S111 (IF IT IS ALREADY EXIST THEN SKIP THIS STEP)

S112
HERE HIT ENTER AS SHOWN IN S112

G. MAINTAIN CONDITIONS: -
SPRO-IMG-MATERIAL MANAGEMENT-LIV-MESSAGE DETERMINATION-MAINTAIN CONDITIONS-
EXECUTE-FOLLOW STEPS

S113
HERE DOUBLE CLICK ON CREATE CONDITION AS SHOWN IN S113

S114
HERE PUT THE CONDITION TYPE AND CLICK ON KEY COMBINATION AS SHOWN IN S114

S115
HERE CHOOSE YR TABLE AND CLICK ON ENTER AS SHOWN IN S115

S116

Page | 34
HERE PUT YR DETAILS AND HIT ENTER THEN CLICK ON SAVE AS SHOWN IN S116, SIMILARLY U CAN
CREATE ANOTHER CONDITION RECORD FOR THE CONDITION TYPE BY CHOOSING ANOTHER TABLE------
(FROM STEP 27 (A) TO 27 (G) ALL THESE SETTINGS ARE USED FOR PRINTING VARIOUS DOCUMENT
RELATED TO INVOICE IN TCODE MR90)

THANK YOU

Page | 35