Destination Wedding in Paris
Business General, Niagara College
MGMT1510: Project Management Fundamentals
Kumud Anand - 4530987
Shubhnaaz Kaur - 4534855
Aryan Sehrawat – 4492129
Manvir Singh – 4490815
Inderpreet Singh Manku – 4531897
Project Overview
This project involves the planning of a destination wedding in Paris. As the couple
wants to make it a memorable day and want to involve only the family members
from both the bride and groom side. They want to feel the romance in the air and
make it a lifetime experience for them and their family. Therefore, the project will
involve proper planning from venue selection to guest accommodation catering
and all five functions.
Project Duration
PMBOK explains top-down estimating, also known as analogous estimating, as “a
technique for estimating duration or cost of an activity or project using historical
data from a similar activity or a project.” (Male, 2022)
Looking at the past similar projects it seems that this project will take 8-10 months
to be successful. So, our project will span over 9 months, with a detailed timeline
including key milestone.
In the first month the planning for the whole project will be completed and
the project will begin.
In the time of 2-4 months the preliminary planning will begin like selecting
vendors, venue selection and venue decorations.
In 5-6 months, invitation to the close family members will be sent, their
accommodations and travel arrangements will be made also the costumes
selection for bride and groom.
In 7-8 months, final preparations will be made and rehearsals for the dreamy
entry of bride to the venue and contingency planning.
In the 9 months, wedding event and project closure.
Project Stakeholders
Stakeholders are the people who have interest and influence on the project.
Project Sponsor are Bride and Groom, and they have high power as they
have high interest.
Wedding Planners
Event Planners, Coordinators, Decorators and Caterers.
Venue Management, Florists, Photographers and Entertainers.
Guests and all the family members attending the wedding.
Risk
Risk can be avoided if we beforehand know the circumstances which can
hinder the progress and functioning of project.
Risk Probability Impact Mitigation
Logistical High Very High Plan for
Risk Likelihood Impact extra buffer
Flight delays time in the
and issues schedule
with vendors’
deliveries
Weather Medium High Impact Have an
Risk Likelihood Rain, winds indoor venue
and extreme ready and
heat cause blankets and
uncomfortable fans
situations and accordingly.
impossible to
complete
Financial Medium to High Impact Keep some
Risk Low Last minute extra budget
Likelihood changes and aside and
unforeseen adjust the
charges budget as
needed
Health- Low Medium Obtain
Safety Risk Likelihood Impact appropriate
Guests may health
experience insurance
medical and keep
emergences first-aid kit
Project Scope
The Project Scope is the total amount of work that needs to be done to
complete the project.
Project Objectives
Organizing destination wedding in Paris beyond the couples’ expectation.
Manage wedding events within the allocate budget.
Ensuring guests experience seamless and enjoyable experience.
Incorporating the couples’ preferences and cultural elements into the
wedding.
Project Deliverables
Selecting wedding venue in Paris.
Comprehensive event itinerary.
Guests travelling and their accommodation.
Catering and Menu Selection, photography and videography.
Wedding decorations and floral arrangements.
WORK BREAKDOWN STRUCTURE
STARTING A PROJECT
Establishing project objectives
Determine the parties involved
Create a project charter
Organizing a project
PLANNING
Make a plan for the project
Schedule creating
Distribute resources
Location and vendor selection
RESEARCHING Looking for a location
Engaging with suppliers like caters,
photographers
Guest handling
Expenditure for the project:
Methods Involved:
1. Analogous Estimating: Evaluating prices based on comparable previous
weddings.
2. Bottom-up estimation: Calculating estimated time for each task and adding them
up
3. Opinion of expert: Speaking with seasoned wedding coordinators.
Budget
Total Estimated Budgeted Cost: $100,000
Phase of Planning: $5,000
$30,000 for the venue and vendor selection
$20,000. Guest Management
$15k for design and decor
$20,000 for event coordination
$10,000 is the contingency reserve.
Cost Breakdown: $50,000 for Venue and Vendor Fees
Rental cost of the space: $20,000.
$15,000 for catering
$10,000 for photography
$5,000 for designers and florists
$20,000. Guest Management
Travel expenses: $10,000
Accommodations: $10,000
$15k for design and decor
$10,000 for theme and interior design
$5,000 for floral arrangements
$10,000 for event coordination
Coordinators of events: $5,000
Final preparations and rehearsals: $5,000
$5,000 is the contingency reserve.
References
