CBSE CLASS 10 IT CODE 402

UNIT 1: DIGITAL DOCUMENTATION

(ADVANCED)

SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

A style is a set of formats that you can apply to selected pages, text,
frames, and other elements in your document to quickly change their
appearance.
When you apply a style, you apply a whole group of formats at the
same time.

For example, you may decide to change the indentation of all

paragraphs, or change the font of all titles.

OpenOffice.org supports the following types of styles:

 Page styles include margins, headers and footers, borders and

backgrounds. In Calc, page styles also include the sequence for
printing sheets.

For video lectures Youtube – Platinum Classes Website : www.crackmycbse.com

 • Paragraph styles control all aspects of a paragraph’s appearance,
such as text alignment, tab stops, line spacing, and borders, and
can include character formatting.

• Character styles affect selected text within a paragraph, such

as the font and size of text, or bold and italic formats.

• Frame styles are used to format graphic and text frames,

including wrapping type, borders, backgrounds, and
columns.

• Numbering styles apply similar alignment, numbering or

bullet characters, and fonts to numbered or bulleted
lists.

• Cell styles include fonts, alignment, borders, background,

number formats (for example, currency, date, number),
and cell protection.

• Graphics styles in drawings and presentations include line,

area, shadowing, transparency, font, connectors,
dimensioning, and other attributes.

• Presentation styles include attributes for font, indents,

spacing, alignment, and tabs.

Applying styles

OpenOffice.org provides several ways for you to select styles to

apply.

Creating a new style from a selection

You can create a new style by copying an existing manual format.
 Open the Styles and Formatting window and choose the type
of style you want to create.
  In the document, select the item you want to save as a style.
 In the Styles and Formatting window, click on the

New Style from Selection

 In the Create Style dialog, type a name for the new style. The
list shows the names of existing custom styles of the
selected type. Click OK to save the new style.

Modifying styles

OpenOffice.org provides several ways to modify styles (both the

predefined styles and custom styles that you create):

• Updating a style from a selection

• Load or copy styles from another document or template
SESSION 2 : INSERT AND USE IMAGES

Images can be added to a document in several ways: by inserting an

image file, directly from a graphics program or a scanner, or from the
OOo Gallery.

Inserting an image file

When the image is in a file stored on the computer, you can insert it
into an OOo document using either of the following methods:

 Drag and drop

 Open a file browser window and locate the image you want to
insert.
 Drag the image into the Writer document and drop it where
you want it to appear. A faint vertical line marks where the
image will be dropped.

 Insert Picture dialog

 Click in the Open Office document where you want the
image to appear.
 Choose Insert > Picture > From File from the menu bar.
 On the Insert Picture dialog (see Figure 5), navigate to the
file to be inserted, select it, and click Open.

At the bottom of the dialog are two options, Preview and Link. Select
Preview to view a thumbnail of the selected image on the right, so
you can
verify that you have the correct file. See below for the use of Link.

Inserting An Image From The Clipboard

1. Open both the source document and the target document.

2. In the source document, select the image to be copied.

3. Move the mouse pointer over the selected image and press

Control+C to copy the image to the clipboard.

4. Switch to the target document.

5. Click to place the cursor where the graphic is to be inserted.

6. Press Control+V to insert the image.

Inserting An Image Using A Scanner

To start this procedure, click where you want the graphic to be

inserted and select Insert > Picture > Scan > Select Source.

Inserting An Image From The Gallery

1. To open the Gallery, click on the Gallery icon (located in the

right side of the Standard toolbar) or choose Tools > Gallery from

the menu bar.

2. Navigate through the Gallery to find the desired picture.

3. To insert the picture, click and drag it from the Gallery into the

Writer document. You can also right-click on the picture and

choose Insert>Copy.

Modifying an image

When you insert a new image, you may need to modify it to suit
the document. Here we will discuss the use of the Picture toolbar,
resizing, cropping, and a workaround to rotate a picture.

 Using the Picture toolbar

When you insert an image or select one already present in the

document, the Picture toolbar appears. You can set it to always be
present (View > Toolbars > Picture). Picture control buttons from the
Picture toolbar can also be added to the Standard Toolbar.

From these three toolbars, you can apply small corrections to the
graphic or obtain special effects.

Graphics mode
You can change color images to grayscale by selecting the image
and then selecting Grayscale from the Graphics mode list.

Flip vertically or horizontally

To flip an image vertically or horizontally, select the image, and
then click the relevant icon.

Filters
Table 1 provides a short description of the available filters,
however the best way to understand them is to see them in
action. Feel free to experiment with the different filters and
filters settings, remembering that
 you can undo all the changes by pressing Ctrl+Z or Alt+Backspace or by
selecting Edit > Undo.

Color
Use this toolbar to modify the individual RGB color components of
the image (red, green, blue) as well as the brightness, contrast,
and gamma of the image. If the result is not satisfactory, you can
press Control+Z to restore the default values.

Table 1: Graphic filters and their effects

Icon Name Effect

Inverts the color values of a color image or

Invert
the brightness values of a grayscale image.

Smooth Softens the contrast of an image.

Sharpen Increases the contrast of an image.

Remove
Removes single pixels from an image.
noise

Mimics the effects of too much light in a

Solarization picture. A further dialog box opens to adjust
the parameters.

Simulates the effects of time on a picture. Can

Aging be applied several times. A further dialog
box opens to adjust the aging level.

Makes a picture appear like a

Posterize
painting by reducing the number of
colors used.
Pop Art Modifies the picture dramatically.
Icon Name Effect

Charcoal Displays the image as a charcoal sketch.

A dialog box is displayed to adjust the

Relief light source that will create the shadow and,
hence, the relief effect.

Joins groups of pixels into a single area

Mosaic
of one color.

Transparency
Modify the percentage value in the Transparency box on the
Picture toolbar to make the image more transparent. This is
particularly useful when creating a watermark or when wrapping
the image in the background.

Using The Formatting Toolbar And Picture Dialog

Grouping Drawing Objects

1. Select one object, then hold down the Shift key and select the

others you want to include in the group. The bounding box expands to

include all the selected objects.

2. With the objects selected, hover the mouse pointer over one of

the objects and choose Format > Group > Group from the menu bar or

right-click and choose Group > Group from the pop-up menu.
Positioning image/graphics within the text

When you add a graphic to a text document, you need to choose

how to position it with respect to the text and other graphics.

Positioning of a graphic is controlled by four settings:

1. Arrangement refers to the placement of a graphic on an
imaginary vertical axis. Arrangement controls how graphics are
stacked upon each other or relative to the text.

2. Alignment refers to the vertical or horizontal placement of a

graphic in relation to the chosen anchor point.

3. Anchoring refers to the reference point for the graphics. This

point could be the page, or frame where the object is, a
paragraph, or even a character. An image always has an
anchor point.

4. Text wrapping refers to the relation of graphics to the surrounding

text, which may wrap around the graphic on one or both sides,
be overprinted behind or in front of the graphic, or treat the
graphic as a separate paragraph or character.

3. CREATE AND USE TEMPLATE

A template is a model that you use to create other documents. For

example, you can create a template for business reports that has
your company’s logo on the first page. New documents created from
this template will all have your company’s logo on the first page.
Using The Template
To use a particular template, choose File > New > Templates and
Documents.

Changing To A Different Template

To change to a different template, choose File > New > Templates and
Documents.

Working with tables

A table is a grid, an arrangement of rectangles, or cells, in rows

and column. You can use tables to format all or part of your

document into columns and rows. You need tables because they are

the best way to organize graphics,

Column- A column is a grouping of cells that run from the top to

the bottom

of a page.
Rows- Row is a grouping of cells that run from the left to right of a
page.

Cell- The intersection point between a row and a column is a cell.

Inserting a Table

1. Position the insertion point where you want the table to appear.

2. Choose Table ->Insert ->Table option. This will display the Insert
Table
dialog box.

3. Enter the number of rows and columns for the table in the

number of columns and the number of row boxes.

4. CREATE AND CUSTOMIZE TABLE OF CONTENTS

Writer's table of contents feature lets you build an automated

table of contents from the headings in your document.. For

example, you can use the Heading 1 style for chapter titles and the

Heading 2 and Heading 3 styles for chapter subheadings.

Opening Writer's Table Of Contents Feature

Select Insert > Indexes and Tables > Indexes and Tables.

• Use the Index/Table tab to set the table's attributes.

• Use the Entries and Styles tabs to format the table entries.

• Use the Background tab to add color or a graphic to

the table background.

Protecting against manual changes

To protect the table of contents from being changed accidentally,

check the Protected against manual changes check box. If this box is

checked, the table of contents can only be changed using the

context menu or the Insert Table/Index window

Using the Entries tab

Use the Entries tab, to format the entries in the table of

contents. For each outline level, you can add and delete elements,

such as chapter numbers, and you can also apply character styles

to individual elements.
Deleting elements

To delete an element from the Structure line, click the button that

represents that element and then press the Delete key on your

keyboard.

Adding elements

To add an element to the Structure line, follow these steps:

1. Place your cursor in the white field to the left of where

you want to insert the element.

2. Click one of the five buttons that are just below the

Structure line. (For example, to add a tab stop, click the Tab stop

button.) A button representing the new element appears on the

Structure line.

Applying character styles

To apply a character style to an element on the Structure line:

On the Structure line, click the button that represents the element
to which you want to apply a style.

From the Character Style drop-down list, select the desired style.
Writer applies the selected style to the selected element.
To apply a paragraph style to an outline level, follow these steps:

1) In the Levels list box, select the desired outline level by clicking
it.

2) In the Paragraph Styles list box, click the paragraph style that
you want to apply.

3) Click the <button to apply the selected paragraph

style to the selected outline level.

SESSION 5: IMPLEMENT MAIL MERGE

A mail merge is a way to take a letter you’ve written and send it to

a whole bunch of people, personalizing it with information about
them so they might think that you typed that letter personally for
them.

Create a Mail Merge Document: Letter

1. Open a template, if you have one you want to use, or create a

new Writer document.

2. Save the document with the appropriate name, like

mailmerge_openenrollment.ods or mailmerge_parents.odt.

Note: Don’t save it in Word format. You must save it in OpenOffice.org

Writer format or the mail merge won’t work.
Editing a saved file of mailing labels

To edit a saved file of mailing labels, open the saved label file in

the normal way. You will be prompted to update all links. Choose No for

the following reason: The first label on the page is termed the

“Master Label” and all other labels are linked to it. If you update the

links, then all labels will end up containing the same data, which is

probably not what you want.

You can edit individual records in the normal way, by highlighting

and changing the font name, for example.

Preparing for printing

To prepare mailing labels for printing:

● Choose File > New > Labels.

● On the Options tab, ensure that the Synchronize contents option is

selected.

● On the Labels tab (), select the Database and Table. Select the
Brand

of labels to be used, and then select the Type of label.

Printing
● Choose File > Print. The message shown in appears. Click Yes to
print.
● In the Mail Merge dialog (), you can choose to print all records or

selected records. To select records to be printed, use Ctrl+click to

select individual records. To select a block of records, select the

first record in the block, scroll to the last record in the block, and

Shift+click on the last record.

● Click OK to send the labels directly to the printer.

For Complete Notes Of IT CODE 402 Class 10 Theory + Practical Visit To

www.crackmycbse.com
For video lectures Youtube – Platinum Classes Website : www.crackmycbse.com