Journey Management Plan
This form is to be used for university travel to allow areas to manage the risk associated with long distance,
remote or isolated travel. A risk assessment must be conducted for driving in situations where there is an
increased risk.
This plan does not replace the need to complete Field Trip information which is required for any work, research,
study or activity approved by a college/portfolio that is undertaken by staff and/or students off campus at an
urban, rural, remote, freshwater or marine location. Please complete Field Trip information if you are undertaking
any of these activities.
I have considered options (e.g. phone call, online meeting, email, video conference) that eliminate
Yes ☐
exposure to driving-related hazards and have determined that the trip is still necessary.
Licence
Driver 1: expiry date: Mobile:
Licence
Driver 2: Mobile:
expiry date:
Licence
Driver 3: Mobile:
expiry date:
Reason for Travel:
Vehicle: ☐ University ☐ Private ☐ Hire vehicle
Vehicle Make / Colour: Rego No:
Hire Company:
Other Passenger(s):
Please list all travel, including return journey (where relevant).
Include agreed start and finish times for each day
Mobile
Nominated phone of
Date(s) Destination Start Finish university nominated
Start Location
of travel Address Time time check in university
contact person check in
contact
Accommodation details:
V3 13/2/2023 Page 1
Journey Management Plan
By signing this form, all drivers agree that:
1. The supervisor is aware that this journey is being
undertaken. 8. Driver will not use hand-held phone while driving.
2. Appropriate licence is held by all drivers. 9. Vehicle registered.
3. Driver is fit to drive (e.g. not fatigued, hung over, 10. Vehicle insured.
unwell). 11. Vehicle roadworthy.
4. All vehicle occupants will wear seatbelts. 12. 2WD vehicles will not be driven on roads suitable
5. Hazards have been considered only for 4WD vehicles.
(bushfire/floods/road conditions etc). 13. Drivers aware they are responsible for any
6. Weather conditions have been considered breaches of road rules.
(rain/heat/wind etc) Potential issues to be 14. No smoking will occur in University vehicles.
evaluated on morning of travel. 15. If towing, towing guidelines have been
7. Online driver induction quiz has been completed referenced.
by all drivers.
It is mandatory that communication is made to the university contact person at each of the following:
• Departure from start location
• Arrival at destination
• Unscheduled stops / breakdowns
• Route deviations
• Any change in planned activities
Emergency Response / Rescue Triggers
The driver is responsible for making contact with their university contact person to advise of arrival at the
destination. If a driver fails to make contact within 1 hr of the scheduled arrival time, the nominated university
contact person will:
• attempt to contact the driver
• attempt to contact any passenger(s)
• attempt to contact the destination
Where no contact has been achieved and the driver has not arrived at the destination, the university contact
person will continue to attempt contact for a further 30 minutes. After this time if no contact is made, then
emergency response is to be initiated (see below)
Overdue or Failure to Check-in Procedure
If attempts to contact the driver are unsuccessful, the university contact person will proceed as follows:
• Check with University Security on (08) 8201 2880, available 24 hrs. a day and query whether any calls
have been received.
• Call the police station at the destination and check whether police have been contacted.
• If necessary, then one of the following must be advised:
o University Security on (08) 8201 2880
o Emergency Control Coordinator (Head of Security)
o College Dean/Portfolio Director
o Associate Director, WHS Unit
o Vice-President and Executive Dean of College /Portfolio Head.
EMERGENCY RESPONSE
Police / Ambulance / Fire - all locations – 000
If an accident has occurred, arrange for the appropriate emergency service(s) to attend.
I agree I have provided a copy of this document to the nominated university contact person
and they are aware of the details relating to this Journey.
Driver 1 Signature: Date:
Driver 2 Signature: Date:
Driver 3 Signature: Date:
Nominated Date:
University Contact
Person Signature:
V3 13/02/2023 Page 2
