Learning Task 9 Assisting My Cooperating Teacher in Accomplishing

School Forms
Domain 1. Content Knowledge and Pedagogy Domain 7. Personal Growth and
PPST Domain(s) Professional Development
5.2.1 Demonstrate knowledge of monitoring 5.5.1 Demonstrate an understanding
and evaluation of learner progress and of the role of assessment data
achievement using learner attainment as feedback in teaching and
Strands data learning practices and
5.3.1 Demonstrate knowledge of providing programs.
timely, accurate, constructive feedback 7.4.1 Demonstrate an understanding
to improve learner performance. of how professional reflection
5.4.1 Demonstrate familiarity with a range of and learning can be used to
Strategies for communicating learners, improve practice
Needs,
Program progress
Outcomes and achievement.
of Teacher
Education
6.2.f Demonstrate a variety of thinking skills in planning, monitoring, and assessing and
Competency Framework for reporting learning processes and outcomes.
CFSAT Southeast Asian Teachers
2.3 Assess and give feedback on how my students learned.
for the 21st Century

TARGET MY INTENDED LEARNING OUTCOMES

At the end of this learning test, I should be able to:

 Define school forms period. (5.2.1)

 Explain importance and contents of the various school forms (5.4.1, 5.5.1)
 Accomplish school forms required by the cooperating Teacher(5.4.1)
 Submit required forms on time. (5.4.1)

CLARIFYING MY TASK

Teachers perform various roles and responsibilities in school. They are also
required to accomplish and submit different forms to ensure the quality, accuracy and
consistency of learners and school information which are vital and critical to school operations.

School forms need to be revised and updated regularly to provide reliable data and
information. Some school forms are done at the beginning of the year. Other forms are done
during the year and the rest are accomplished at the end of the school year. The data collected
in school forms are used for instructional purposes, research, survey, school management
operations, continuous improvement, promotions, transferred credentials and the like.

School forms are very important since these contain student and school records and
must be kept highly confidential and can be released only whenever necessary and approved by
school authorities. A teachers, we need to be guided by the Republic act No. 10173, otherwise
known as the data privacy act, a law that seeks to protect all forms of information, be it private,
personal, or sensitive. It is meant to cover both natural and juridical persons involved in the
processing of personal information.

To ensure the quality, accuracy, relevance and timeliness of schools forums, teachers need to
be oriented on the forms that they need to accomplish and submit, the frequency, duration and
deadline of submission. Proper management of school records will ensure the reduction on the
resources spent for records management.

Schools now have digitized some school forms for easy access, storage and retrieval. This is
response of becoming a paper last society. The demons of time have become different especially
because of environmental transitions brought about by the global crisis and health concerns.
Online school forms are the better ways forward since they meet numerous advantages for the
various stakeholders. Digitization of forms ensure the most efficient use of time, simplification of
process of critical task, easy retrieval, storage and retention, better compliance for submission
during quality assurance mechanisms, builds a more efficient management information system,
better for environmental concerns, increased customer satisfaction improved safety and security
and many more.

As Pre- service teachers you need to be aware of this cool form so that you will be ready to
accomplish and submit them when the right time come.

For details, please refer to order No 14, s. 2012 dated March 26, 2021, titled interim guidelines
on the preparation, submission, and checking of school forms for the school year 2020 – 2021.
INTERIM GUIDELINES ON THE PREPARATION, SUBMISSION AND CHECKING OF SCHOOL FORMS
FOR THE SCHOOL YEAR 2020 – 2021.

REVISITING THE INFOGRAPHICS

Different School Forms

Code and title of Description To be Mode of Schedule

forms prepared preparation
by
SF 1 -School Master list of class enrollment Class LIS Beginning of
Register adviser school year
(BoSY)
SF2 – Learners daily Recording of attendance, Class Partially Daily
class attendance absence or tardiness (template adviser through LIS
with name of learners) and manual
SF 3 –Books Issued List of books (by title) issue Class Partially BoSY and
and Returned to/returned by learners adviser through LIS End of
and manual school year
(EoSY)
SF 4 – Summary Enrollment count, transferred School LIS Monthly
Enrollment and in/out and dropout by grade head
Movement of level (summary of SF 2)
Learners
SF 5- Report on List of promoted/retained by Class LIS EoSY
Promotion class adviser
SF 6 –Summary Number of promoted/retained School LIS EoSY
Report on by grade level( summary of SF 5) head
Promotion
SF 7 – Inventory of List of school personnel with School Manual( ori BoSY and as
 School Personnel basic profile and teaching head ginally needed
load/,assignment designed in
Human
Resources
System
SF 8 –Learner Basic Per learner assessment of Body Class LIS BoSY and
Health Profile Mass Index adviser/ EoSY
MAPEH
teachers
SF 9 – Learners Individual academic, behavioral Class Manual Quarterly
Progress Report and attendance report by adviser
Card quarter (formerly form 138)
SF – 10 Learners Individual academic record by Class Manual EoSY
Permanent quarter and SY (simplified and adviser
Academic Record standardized from former 137)
SHS forms (new) SFs 1-7 customized to fit SHS Class LIS and Semestral
requirement adviser/ manual
school
head

PERFORMING MY TEACHING - LEARNING ACTIVITIES

Performance Task 1
Assisting the Cooperating Teacher of SF 1 class Register. Study how it is accomplished by
requesting your cooperating teacher to show you a sample. Put at least five entries into the
template.

DATA ELEMENT DESCRIPTION

A six digit number assigned to a school recognized in EBEIS

The prescribed period of time when schools offer daily instruction. It covers 10 months of
regular schooling starting month of June (beginning of school year) up to the month of March
(end of school year) of the following year.

School name Official name of school as registered in DepEd and EBEIS

A degrees/stage of a learner classified according to age and progress.

A group of pupils / students convened together to receive instruction in a given course or

subject.

Learner Reference Number Twelve (12) digit number which the pupil, students or learner
show keep well completing the basic education program,
regardless of transfer to another school or learning center in the
public or private sector, and promotion slash moving up to the
secondary level. ( DO22, s.2012
Name of learner Name of an individual as reflected in the birth certificate or
equivalent document seeking basic literacy and functional life
learning skills.

Sex(female or Male) Learners biological and physiological sex as reflected in the birth
certificate or equivalent document.

Birth Date Date of birth of the learner as reflected in the birth certificate or
equivalent document.

Place of Birth (province ) The name of learners where the learner was bornas reflected
in the birth certificate or other equivalent document.

Age by June(1st Friday) The actual age in years of a learner as of last birthday by the first
Friday of each school calendar year.

Mother Tongue The language first learned by a learner; there are 19 major languages identified
in the recent DepEd orders which are: Tagalog, Kapampangan, Pangasinense, Iloko, Bikol,
Cebuano, Hiligaynon, Waray, Tausug, Maguondanaoan, Maranao, Chabakano, Ybanag, Ivatan,
Sambal, Aklanon, Kinaray-a, Yakan, Surigaonon. ( DO 16, s.2012& DO 28, 2013)

IP (Specify Ethnic Group) A group of people or homogeneous societies identified by

self-ascription and ascription by others, who have continuously
lived as organized community on community bounded and
defined territory.
Religion The religious belief of the learner. For Muslim learners, “Islam”
will be written instead of Muslim under this column.
House#/street Barangay

Municipality Refer to the place/ location where the learner currently holds
residence.

Province

Name of Father The name of father of the learner as reflected in the birth
certificate or equivalent document.

Name of Mother The name of father of the learner as reflected in the birth
certificate or equivalent document

Name of Guardian The person who oversees the welfare of the learner in behalf of
the parents

Relationship to Guardian The relationship between the learner and the guardian.

Contact number (parents or guardian) Contact number of the parents and or the guardian of
the learner.
 LRN

Anton James Nathali Icy E. Samantha Nicole Gwynne Ivy B. NAME

( Last name,
Bea P. Alonzo Lance Padua G. Adlaon Anog first name,
School ID

Sex
Female Male Female Female Female
School Name
M/F
Birth date
02/22/11 11/15/10 04/18/10 01/12/11 04/16/11 (mm/dd/yy)
600144

Age of 1st
12 13 13 13 12 Friday June

Mother
Bisaya Bisaya Bisaya Bisaya Bisaya tongue

Ethnic group
Cebuano Cebuano Cebuano Cebuano Cebuano
JHCSC laboratory High School

Catholic Catholic Catholic Catholic Catholic Religion

Division Zambo. Sur

House street
Purok 2 Perok 2 Purok 7 Purok 1 purok

Maralag Manguiles Azucena Lower timunan Caridad Barangay

District

ADDRESS
kalubian
Municipal
1

Dumingag Mahayag Dumingag Dumingang Dumingag city

Grade level
School forms 1 (SF 1) School Register

Zambo. Sur Zambo. Sur Zambo. Sur Zambo. Sur Zambo. Sur province
7

Suzane Alonzo Lance, Janet A. Padua, Nick Adlaon, Jonalyn Anog, Genelindo Fathers name
(last name,
parents
Padua, Adlaon, Enrique Anog, Vicky mother name
School Year

(last name,
Section

Name Guardian

relationship
Contact
Lab

number
09380252771 09812344438 09482021160 09425884134
2023-2024

Passed Passed Passed Passed Passed remarks

 Performance Task 2
Assisting the Cooperating Teacher in Accomplishing School Form 2 Learners Daily
Attendance
This is the Dep Ed Template of SF 2 School Form 2 Learners Daily Attendance. Study how
it is accomplished by requesting your cooperating Teacher to show a sample. Put at least
5 entries into the template.
School forms 1 (SF 1) School Register
School ID 600144 School Year 2023-1024 Report of the month Nov.-Dec.

School Name JHCSC Laboratory High School Grade level 7 Section Lab
Learners name ( last name, first

1ST ROW FOR DATE

name, middle name)

Remarks
Absent
Tardy
TW
TH

TH

TH

TH
W

W
M

M
T

T
F

F
Bea
Alonzo
Nicole
Paye
Trixie
Japos
 Malik
Sittienor
Samantha
Adlaon

Performance Task 3
Assisting the Cooperating Teacher in Accomplishing Required School Forms.

As Practice Teacher, you might not be allowed to accomplish all the forms yet, however, there might
be some instances that you are requested to assist in preparing some school forms. Make sure that
you do it accurately and legibly (if done manually) and encode properly (if done online). review all
entries have it checked by your Cooperating Teacher before you finally submit. It is best to have a
receiving copy (if done manually) and save the file (iff done online.)

Put a copy of the school form that you were requested to do accomplish and have it signed by
your Cooperating Teacher.

It is best if you can get her comments remarks and suggestions.

 WRITING MY REFLECTION

Read and analyze the salient provisions of Republic Act No. 10, otherwise known as the Data
Privacy Act. Cite 3 implication of these in accomplishing school forms.

a. Enhanced Data Handling Procedures: Schools need to establish clear policies and procedures for
handling school forms that align with the requirements of the Data Privacy Act. This may involve
developing standardized forms, implementing secure data storage systems, and training staff
members on data privacy protocols.
b. Increased Accountability: Educational institutions are accountable for ensuring compliance with
the Data Privacy Act. This includes appointing a Data Protection Officer (DPO) who is responsible
for overseeing data protection efforts, responding to data privacy inquiries, and coordinating
with the National Privacy Commission (NPC) as necessary.
c. Greater Transparency and Communication: Schools must communicate openly with students,
parents, and staff about their data privacy practices. This includes providing privacy notices
explaining how personal data will be used, who it will be shared with, and the rights individuals
have regarding their data. Open communication fosters trust and helps ensure that stakeholders
are aware of their rights and responsibilities under the law.

CHECKING FOR MASTERY

Encircle the letter of the correct answer.

1. Why do I need to submit all required forms and requirements before leaving my Cooperating
School.
A. To uphold my dignity as a teacher
B. To leave the school with a clean slate
C. To maintain your reputation as a good intern
D. To thresh out matters with my cooperating teacher.
2. What things do you need to settle before you leave any school?
I. Forms required by the school
II. Financial matters
III. Papers and other requirements
A. 1 only
B. ll only
C. lll only
D. l,ll and lll
3. What article in the Professional Code of Ethics for teachers best describes this episode?
A. The teacher and the learner
B. The teacher and the profession
 C. The teacher and the community
D. The teacher and the teaching community
4. What form is needed for a student to transfer to another school?
A. School Form 1
B. School Form 2
C. School Form 8
D. School Form 9
5. What form contains all the individual academic record by quarter and SY (simplified and
standardized from former form 137?
A. School Form 2
B. School Form 3
C. School Form 8
D. School Form 10

WORKING ON MY LEARNING ARTIFACTS

Put your accomplished school form.

 SCORING RUBRIC FOR THE TEACHING-LEARNING ACTIVITIES

INDICATORS Meets standard Approaching Meets Does not meet

of excellence standard of Acceptable Acceptable
excellence Standard Standard

CRITERIA 4 3 2 1

Performance Have all the Have some aspect Have minimal No aspect of
Task aspects of work of work that exceed aspect of work work meets level
that exceed level of expectation that meet level of expectation.
level of of expectation.
expectation Demonstrate solid Have errors,
performance and With some omissions and
Show understanding errors and misconception
exemplary mastery is not
performance thorough

Checking for With 5 correct With 4 correct With 3 correct With less than 3
mastery answers answers answer correct answer

Learning artifacts All the pieces of The pieces of The piece of The pieces of
evidence of evidence of evidence of evidence of
learning are learning is/are learning is/are learning is/are
aligned with aligned with some aligned with not aligned with
learning of the learning one of the of the learning
outcomes outcomes. learning outcomes.
outcomes.

Creativity and The learning The learning task The learning The learning task
resourcefulness task are done are done creatively task are done are poorly done
very creatively resourcefully quite creatively and need
and resourcefully improvement.
resourcefully

Submission of The assigned The assigned The assigned The assigned

requirements learning task learning task are learning task are learning Task are
are submitted submitted a day submitted 2 submitted 3 days
on or before after the deadline days after the or more after the
the deadline deadline deadline.

My total score

_____________________

Signature of college Supervisor