1. When looking in the Document Register how can you tell if a document is a Placeholder?
(single answer)
The document number is shown in bold
Placeholders aren’t added to the document register
Placeholders don’t have an icon associated with them
The document number is shown in red
2. Over-classifying information results in larger file sizes. (True/False)
True
False
3. You cannot delete files from Temporary Files. (True/False)
True
False
4. When you mark a document confidential you can only make it confidential for people within
your organization. (True/False)
False
True
5. When you view different versions of a document via the Show Document History feature, how
is the current version displayed? (single answer)
In italics
Highlighted in yellow
Highlighted in red
In bold
6. Aconex only keeps the last 3 versions of any document. (True/False)
False
True
7. What is stored in Temporary Files? (multiple answers)
Documents uploaded but not yet registered
Exported reports from the document and mail registers
Previous versions of a document
User contact details
8. What does an upload profile allow us to do? (single answer)
Set the defaults for the various document fields
Automatically generate PDFs
Complete the registration process automatically
Bypass the registration process
9. If you had to create 500 Placeholders which would be the best method to use? (single answer)
Manual
Excel
10. Aconex can automatically determine the document number and its revision from the filename
if that filename follows a certain convention. (True/False)
False
True
11. When you get a mail with a response due by date and you have replied, what is the status of
that mail item you received? (single answer)
Responded
Overdue
N/A
Closed-out
Outstanding
12. Which of the following statements most accurately describes what the Document Activity
feature shows? (single answer)
Only documents that have been recently updated
Recent activity for documents in your organization’s document register
Only the recent document uploads
All the activity for a single document in your document register
13. When someone is added to a Workflow as a participant (reviewer), how will they know a
document requires review? (single answer)
They will receive a Workflow Actions Mail
They will receive a Workflow Participant Mail
They will receive a Workflow Task Mail
They will receive a Workflow Review Mail
They will receive a Workflow Transmittal
14. When mail has been sent with a response due by date and that date has passed, what is the
status for that mail item? (single answer)
Responded
Closed-out
Outstanding
N/A
Overdue
15. Good classification is key to efficient information retrieval. (True/False)
True
False
16. When updating documents in bulk, what feature can help you enter common information
efficiently (e.g. for example adding the same revision date to lots of files). (single answer)
Bulk update button
Bulk Edit
Multi-file upload
Multiple copy function
Transmittal report by document
17. What benefits are generally gained from using a disciplined file naming structure outside of
Aconex? (multiple answers)
It makes uploading documents faster
It helps speed up revising/updating documents when uploading
It helps with comprehension and understanding
It removes the need to classify documents further
18. The Event Log only tracks activity for users within your own organization. (True/False)
True
False
19. The activity you see in the Event Log shows which of the following? (single answer)
Only documents that have been transmitted
All activity from any user from any organization
Only activity from Document Controllers
Only uploads and downloads
All activity from users within your organization
20. Upload profiles allow us to automatically upload lots of documents without the need to
classify them. (True/False)
True
False
21. The Document Activity feature displays the documents that have been updated in the register
recently. (True/False)
False
True
22. If you need to record the contents of an email received outside of Aconex, what feature would
you use? (single answer)
Upload Mail
Record Mail
Copy Mail
Import Mail
Register Incoming Mail
23. The Register Incoming Mail feature allows us to record correspondence information from
outside of Aconex. (True/False)
False
True
24. The asterisk or star (*) wildcard is used to replace multiple characters when searching.
(True/False)
False
True
25. Mailing Groups are used to create distribution lists for mail recipients. (True/False)
False
True
26. What are the main benefits of good document classification? (multiple answers)
Consistency
Clearer reporting
Smaller file sizes
Efficient retrieval of information
27. How is a confidential document identified in the register? (single answer)
It is shown with a red exclamation mark
It is shown highlighted in red
It is shown in bold and italics
It is shown in bold
It is shown highlighted in yellow
28. The primary purpose of a workflow in Aconex is to help automate the distribution of
documents in a review process? (True/False)
True/False
29. Which of the following would help you decide to mark a document confidential? (single
answer)
One that's required for construction
One that contains publicly available information
One that contains financial or cost information
One that provides safety information for everyone
30. Which of the following statements is generally true about having lots of confidential
documents within a project? (single answer)
Administration is increased because each one needs to be controlled separately
Administration is easier because documents are confidential by default
It makes it easier because people only get to see what they need to see
It makes overall collaboration for the team more efficient
31. What feature would you use to display older versions or revisions of a document in the
document register? (single answer)
Show Document History
Show Document Activity
Show Document Versions
Show Document Updates
Show Document Revisions
32. The question mark (?) wildcard is used to replace multiple characters when searching.
(True/False)
False
True
33. What does Bulk Edit help you to do? (single answer)
It prevents duplicate information being entered into the fields
It allows information to be added to multiple fields and documents quickly
It automatically changes the revision of the documents
It copies information from the file content to the fields automatically
34. What is one of the biggest causes of project delays and cost overruns? (single answer)
Poor information management
Using large files
Too many people on a project
35. In Documents, how can we see what's been happening (i.e. activity)? (single answer)
Export an activity report
Select User Activity
Open the Event Log for a document
Click Document Activity
36. Good classification helps us to...(multiple answers)
Reduce file sizes
Increase upload speeds
Control access
Group related information
Retrieve information efficiently
37. If we entered "plan*" using search, which of the following could be returned in the results?
(multiple answers)
Planned
Plant
Plan
Planning
Plain
38. What feature allows multiple documents to be updated or revised? (single answer)
Multiple File Update
Bulk Edit
Bulk Revise
Multiple Update
Multiple Supersede
39. What does selecting the Show Document History feature enable you to see in your document
register? (single answer)
All versions of a document that are part of a workflow
All versions of a document marked as confidential
All versions of a document that your organization has added or been sent
All versions of a document that have been updated in the last 30 days
All versions of a document for the entire project team
40. Which are the two most common wildcard search characters used in Aconex? (multiple
answers)
The question mark (?)
The tilde (~}
The ampersand (&)
The asterisk or star (*)
The hashtag (#)
41. Aconex can automatically recognize the revision of the document if a particular file name
structure is being used. (True/False)
False
True
42. Mail statuses are applied to mail items automatically with the exception of "Closed-Out".
(True/False)
False
True
43. Which of the following documents would be an obvious choice for marking confidential?
(single answer)
Health & Safety Plan
Manual
Cost Report
Site progress photo
Drawing
44. The name of the function that allows you to update documents in bulk is called Bulk Revise.
(True/False)
False
True
45. What’s the name of the mail type used in Workflow? (single answer)
Workflow Review Mail
Workflow Transmittal
Workflow Actions Mail
Workflow Participant Mail
Workflow Task Mail
46. Workflows are useful when you need to…..(multiple answers)
Automate movement of docs between organizations for review purposes
Sign off documents automatically
Implement s review process that is unknown
Review documents
Reduce bottlenecks in a review process
47. By default, administratures can see all confidential document on a project
False
