TERMS OF REFERENCE FOR AUTHORITY'S ENGINEER

1. Scope

1.1 These Terms of Reference (the "TOR") for the Authority's Engineer are being
specified pursuant to the following EPC Agreements (the “Agreement”):

(i) Construction of ROB, 2 Nos of VUPs, Service Roads, provision of lighting and
construction of other miscellaneous works at various stretches on section of NH-4
from AP/Tamilnadu Border (Km.134.890) to Nalagampalli village (Km.1720) under
EPC mode in the State of Andhra Pradesh, which has been entered into between the
Authority and M/s. SD Infra (the “Contractor”).
(ii) Construction of elephant crossings at 2 No’s of locations with structure length of 500m
& fencing at 1 No’s location on the highway from Km 186+650 to Km 192+167
(5.517 Km) under EPC mode in the State of Andhra Pradesh.

1.2 The TOR shall apply to construction and maintenance of the Project Highway.

2. Definitions and interpretation

2.1 The words and expressions beginning with or in capital letters and not defined herein
but defined in the Agreement shall have, unless repugnant to the context, the meaning
respectively assigned to them in the Agreement.

2.2 References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be reference to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be
references to Paragraphs of this TOR.

2.3 The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Agreement shall
apply, mutatis mutandis, to this TOR

3 General

3.1 The Authority's Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good
Industry Practice.

3.2 The Authority's Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior
written approval of the Authority before determining.
(a) any Time Extension.
(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates
an obligation or liability on either Party for a sum exceeding Rs. 5,000,000 (Rs.Fifty
lakh.)

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3.3 The Authority's Engineer shall submit regular periodic reports, once every month, to
the Authority in respect of its duties and functions under this Agreement. Such reports
shall be submitted by the Authority's Engineer within 10 (ten) days of the beginning of
every month.

3.4 The Authority's Engineer shall inform the Contractor ofany delegation of its duties and
responsibilities to its suitably qualified and experienced personnel; provided, however,
that it shall not delegate the authority to refer any matter for the Authority's prior
approval in accordance with the provisions of Clause 18.2 EPC Agreement.

3.5 The Authority's Engineer shall aid and advise the Authority on any proposal for Change
of Scope under Article 13.

3.6 In the event of any disagreement between the Parties regarding the meaning, scope and
nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Authority's Engineer shall specify such meaning, scope and nature by issuing a
reasoned written statement relying on good industry practice and authentic literature.

4. Role and responsibility of Officers of the Authority

The officer in-charge of the Authority (e.g. PD/ RO/ CGM/ Member in the case of NHAI;
RO/CE/ADG in the case of MoRTH projects executed through the State PWDs; and
PD/ED/Director in the case of NHIDCL) is responsible for the overall supervision and
monitoring of the execution of project as the representative of the owner of the project.
The Authority's Engineer is appointed to assist the Authority for carrying out the
functions as detailed under clause 18.2 of the EPC Agreement. As such, an officer of the
Authority is vested with all such powers and responsibilities as are enjoined upon the
Authority's Engineer and is fully competent to issue any instructions for proper
monitoring and supervision of the project, either by himself or through the Authority's
Engineer. Instructions issued by the concerned officer of the Authority shall have the
same effect as that of the Authority's Engineer in terms of this Agreement. Wherever
such concerned officer issues any instructions or notice to the Contractor, he shall
endorse a copy thereof to the Authority's Engineer.

5 Construction Period

5.1 During the Construction Period, the Authority's Engineer shall review and approve the
Drawings furnished by the Contractor along with supporting data, including the geo-
technical and hydrological investigations, characteristics of materials from borrow
areas and quarry sites, topographical surveys, and the recommendations of the Safety
Consultant in accordance with the provisions of Clause 10.1.6 of EPC Agreement. The
Authority's Engineer shall complete such review and approve and sendits observations
to the Authority and the Contractor within 15 (fifteen) days ofreceipt of such Drawings;
provided, however that in case of a Major Bridge or Structure, the aforesaid period of
15 (fifteen) days may be extended upto 30 (thirty) days. In particular, such comments
shall specify the conformity or otherwise of such Drawings with the Scope of the Project
and Specifications and Standards.

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5.2 The Authority's Engineer shall review and approve any revised Drawings sent to it by
the Contractor and furnish its comments within 10 (ten) days of receiving such
Drawings. The review/approval of drawing should be authenticated by Authority's
Engineer.

5.3 Quality Assurance Manual and Plan forms the basis of quality of the work It istherefore
essential that the Quality Assurance Manual and Plan prepared by the Concessionaire
be checked and approved. Thus, the Authority's Engineer shall check contents of
Quality Assurance Plan and Manual of Concessionaire as per requirements of Quality
Management System (as per ISO 9001), IRC: SP: 47-1998and IRC: SP: 57-2000 forroad
bridges and roads respectively. The Authority's Engineer Authority's Engineer shall
also offer their comments for modifying/ improving the document. After receiving the
corrected document, the Authority's Engineer shall review and formally approve the
QAM and Quality Plan and send one copy to the Authority.The Authority's Engineer
shall complete the review of the methodology proposed to be adopted by the
Contractor for executing the Works, and convey its comments to the Contractor within
a period of 10 (ten) days from the date of receipt of the proposed methodology from
the Contractor.

5.4 The Authority's Engineer shall grant written approval to the Contractor, where
necessary, for interruption and diversion of the flow of traffic in the existing lane(s) of
the Project Highway for purposes of maintenance during the Construction Period in
accordance with the provisions of Clause 10.4 EPC Agreement.

5.5 The Authority's Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the contractor within
7 (seven) days of receipt of such report.

5.6 On a daily basis, the concerned key personnel of Authority Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.

• Review of construction including progress, quality and safety of construction

• Inspection of defects and deficiencies in construction works
• Witnessing quality inspection tests at labs established by Concessionaire on a
sample basis
Review of quality of work shall be done in reference to Quality Assurance Plan
(QAP)/Manual and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road
bridges and roads respectively. The Authority's Engineer also needs to capture
following documents and send to <Agency> field office via email on a daily basis
• Scanned copy offilled RF/ (Requestfor Inspection) form including commentary on
'Satisfactory/Unsatisfactory 'nature of work completed by Concessionaire
• Daily inspection report Proforma as provided in Annexure I
• Readings of quality inspection tests witnessed by the Consultant
• Minimum 6 high resolution photogra phs supporting the remarks made by the
Authority's Engineer in RF/ form

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 Team Leader will be responsible for sending daily emails to <Agency> office

5.7 On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection
Report in accordance with the format prescribed in Annexure V setting forth an
overview of the status, progress, quality and safety of construction, including the work
methodology adopted, the materials used and their sources, and conformity of
Construction Works with the Scope of the Project and the Specifications and Standards.
In a separate section of the Inspection Report, the Authority Engineer shall describe in
reasonable detail the lapses, defects or deficiencies observed by it in the construction
of the Project Highway. The Authority Engineer shall send a copy of its Inspection
Report to the Authority and the Concessionaire latest by 71h of every month. Key
sections of the Monthly Progress Report are as follows.

S No. Section Sub-Sections

1.1 Construction progress in current month
1.2 Summary of strip plan
1 Executive Summary
1.3 Detailed strip plan
1.4 Current issues and recommended actions by AE
2.1 Salient Features of the Project
2.2 Project Milestones
2 Project Overview
2.3 Location Map
2.4 Key Plan
Criticalissues and Action 3.1 Pending issues and action log
3
log 3.2 Obligations as per contract
4 Physical Progress 4.1 Detailed physical progress by component
5.1 LA summary
5.2 LA detail by GALA
Land Acquisition and 5.3 LA detail by village
5
Clearances 5.4 Manpower with each CALA
5.5 Clearances summary
5.6 Status of utility shifting
6 Change of Scope 6.1 Status of pending COS proposals
7 Mobilization of Resources 7.1 Resource mobilization by contractor/ concessionaire
8.1 Pen picture- Escrow
8 Financial Progress Details
8.2 Escrow details
Summary of quality control 9.1 Tests witnessed by IE/AE
9
tests 9.2 Tests conducted by IE/AE
Monitoring of maintenance 10.1 Critical issues and action log
10 obligations during 10.2 Cumulative defects and deficiencies
construction phase 10.3 Status of damages
11.1 Pen picture on safety features at construction site
11 Safety features
11.2 Accident report
Annex 1: Detailed list of physical components as per
12 Annexures Schedule G
Annex 2 onwards: Additionaldetails provided by AE

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5.8 Ifat any time during the Construction Period, the Authority Engineer determines that
the Concessionaire has not made adequate arrangements for the safety of workers and
Users in the zone of construction or that any work is being carried out in a manner that
threatens the safety of the workers and the Users, it shall make a recommendation to
the Authority forthwith, identifying the whole or part of the Construction Works that
should be suspended for ensuring safety in respect thereof.

5.9 The Authority's Engineer shall conduct the pre-construction review of manufacturer's
reports and standard samples of manufactured Materials, and such other Materials as
the Authority's Engineer may require.

5.10 For determining that the Works conform to Specifications and Standards, the
Authority's Engineer shall require the Contractor to carry out, or cause to be carried
out, tests at such time and frequency and in such manner as specified in the Agreement
and in accordance with Good Industry Practice for quality assurance. For purposes of
this, the tests specified in the IRC Special Publication-11(Handbook of Quality Control
for Construction of Roads and Runways) and the Specifications for Road and Bridge
Works issued by MORT&H (the "Quality Control Manuals") or any
modifications/substitution thereof shall be deemed to be tests conforming to Good
Industry Practice for quality assurance.

5.11 The Authority's Engineer shall test check at least 60(sixty) percent of the quantity or
number of tests prescribed for each category or type of test for quality control by the
Contractor.

5.12 The timing of tests referred to in Paragraph 5.10, and the criteria for
acceptance/rejection of their results shall be determined by the Authority's Engineer
in accordance with the Quality Control Manuals. The tests shall be undertaken on a
random sample basis and shall be in addition to, and independent of, the tests that may
be carried out by the Contractor for its own quality assurance in accordance with Good
Industry Practice.

5.13 In the event that results of any tests conducted under Clause 11.10 establish any
Defects or deficiencies in the Works, the Authority's Engineer shall require the
Contractor to carry out remedial measures.

5.14 The Authority's Engineer may instruct the Contractor to execute any work which is
urgently required for the safety of the Project Highway, whether because of an
accident, unforeseeable event or otherwise; provided that in case of any work
required on account of a Force Majeure Event, the provisions of Clause 21.6 of EPC
Agreement shall apply.

5.15 In the event that the Contractor fails to achieve any of the Project Milestones, the
Authority's Engineer shall undertake a review of the progress of construction and
identify potential delays, if any. If the Authority's Engineer shall determine that
completion of the Project Highway is not feasible within the time specified in the
Agreement, it shall require the Contractor to indicte within 15 (fifteen) days the steps
proposed to be take to expedite progress, and the period within which the Project
Completion Date shall be achieved. Upon receipt of a report from the Contractor, the

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 Authority's Engineer shall review the same and send its comments to the Authority
and the Contractor forthwith.

5.16 The Authority's Engineer shall obtain from the Contractor a copy of all the Contractor's
quality control records and documents before the Completion Certificate is issued
pursuant to Clause 12.2 of EPC Agreement.

5.17 Authority's Engineer may recommend to the Authority suspension of the whole or part
of the Works if the work threatens the safety of the Users and pedestrians. After the
Contractor has carried out remedial measure, the Authority's Engineer shall inspect
such remedial measures forthwith and make a report to the Authority recommending
whether or not the suspension hereunder may be revoked.

5.18 In the event that the Contractor carries out any remedial measures to secure the safety
of suspended works and users, and requires the Authority's Engineer to inspect such
works, the Authority's Engineer shall inspect the suspended works within 3 (three)
days of receiving such notice, and make a report to the Authority forthwith,
recommending whether or not such suspension may be revoked by the Authority.

5.19 The Authority's Engineer shall carry out, or cause to be carried out, all the Tests
specified in Schedule-K and issue a Completion Certificate or Provisional Certificate as
the case may be. For carrying out is functions under this Paragraph 4.18 and all matters
incidental thereto, the Authority's Engineer shall act under and in accordance with the
provisions of Article 12 and Schedule-K. The Authority's Engineer shall use following
equipment in carrying out the tests.

S No Key metrics of Asset Equipment to be used

1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer

6 Maintenance Period

6.1 The Authority's Engineer shall aid and advise the Contractor in the preparation of its
monthly Maintenance Programme and for this purpose carry out a joint monthly
inspection with Contractor.

6.2 The Authority's Engineer shall undertake regular inspections, at least once every
month to evaluate compliance with the Maintenance Requirements and submit a
Maintenance Inspection Report to the Authority and the Contractor.

6.3 Visual Inspection of project highway

6.3.1 The Authority Engineer shall carry out visual inspection of entire highway stretch as
per the frequency defined in the following table

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 Frequency
Natureof defect or deficiency of
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Ravelling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii
Removalof debris Daily
)
(b) Hard/earth shoulders,side slopes,drains and culverts
(i) Variation by more than 2% in the prescribed slope of camber/cross fall Weekly
(ii) Edge drop at shoulders Weekly
(iii) Variation by more than 15% in the prescribed side (embankment) slopes Weekly
(iv) Rain cuts/gullies in slope Weekly
Damage to or silting of culverts and side drains during and immediately
(v) Weekly
preceding the rainy season
(vi) Desilting of drains in urban/semi-urban areas Daily
(c) Road side furniture including road signs and pavement marking
Damage to shape or position;
(i) Daily
poor visibility or loss of retro-reflectivity
(d) Street lighting and telecom (ATMS)
(i) Any major failure of the system Daily
(ii) Faults and minor failures Daily
(iii) Streetlight with Lux Meter Weekly
(e) Trees and plantation
Obstruction ina minimum head-room of 5 m above carriageway or
(i) Daily
obstruction in visibility of road signs
(ii) Deterioration in health of trees and bushes Weekly
(iii) Replacement of trees and bushes Weekly
(iv) Removalof vegetation affecting sight line and road structures Weekly
(f ) Rest areas/Wayside amenities
(i) Cleaning of toilets Daily
(ii) Defects in electrical,water and sanitary installations Daily
(g) Toll plaza[s]
(i) Failure of toll collection equipment including ETC or lighting Daily
(ii) Damage to toll plaza Weekly
(h) Other Project Facilities and Approach roads
Damage or deterioration inApproach Roads, -[pedestrian facilities,
(i) truck lay-bys, bus-bays, bus- shelters, cattle crossings, Traffic Aid Posts, Daily
Medical Aid Posts and other works]
m Incident Management

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 Frequency
Nature of defect or deficiency of
inspection
Instances of Incident Management as reported including time of call,
(i) Daily
response time, services rendered and time of clearing of the Highway.
(ii) List of the Incident Management Services rendered. Weekly
BRIDGES
(a) Superstructure of bridges
(i) Cracks Weekly
(ii) Spalling/scaling Weekly
(b) Foundations of bridges
(i) Scouring and/or cavitation Weekly
(c) Piers, abutments, return walls and wing walls of bridges
(i) Cracks and damages including settlement and tilting Weekly
(d) Bearings (metallic) of bridges
(i) Deformation Weekly
(e) Joints in bridges
(i) Loosening and malfunctioning of joints Weekly
(f) Other items relating to bridges
(i) Deforming of pads in elastomeric bearings Weekly
Gathering of dirt in bearings and joints; or clogging of spouts, weep holes
(ii) Weekly
and vent-holes
(iii) Damage or deterioration in parapets and handrails Weekly
(iv) Rain-cuts or erosion of banks of the side slopes of approaches Weekly
(v) Damage to wearing coat Weekly
Damage or deterioration in approach slabs, pitching, apron, toes, floor or
(vi) Weekly
guide bunds
(vii) Growth of vegetation affecting the structure or obstructing the waterway Weekly

6.3.2 All elements which have daily inspection frequency shall be inspected weekly as well.
Similarly, all elements which have weekly inspection frequency shall be inspected
monthly as well.
6.3.3 Daily inspection report format and weekly inspection report format has been provided
in Annexure II and III of this document respectively. Manpower which needs to conduct
visual inspection and mode of reporting is defined in the following table

rsonnel
rsonnel

6.3.4 High resolution photographs and video of the highway stretches having defects and/or
deficiencies shall be submitted along with Weekly Inspection Report and Monthly
Status Report. Summary of key observations around defects and deficiencies in
highway stretch shall be reported in Monthly Progress Report and detailed inspection
report shall be provided as Annexure to Monthly Progress Report.

6.3.5 The Authority's Engineer shall also be responsible for inspection and monitoring of
Wayside

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 Amenities. ETC (Electronic Toll Collection) and ATMS (Advanced Traffic Management
System) and incident management.

6.4 Road conditions surveys

6.4.1 The carrying out of condition surveys will be one of the most important and crucial
field tasks under the project. The Authority Engineer shall carry out condition surveys
using equipment and following a frequency as defined under.

Frequency of condition
S No Key metrics of Asset Equipment to be used
survey
Surface defects of At least twice a year (As per
1 Network Survey Vehicle (NSV) survey months defined for the
pavement
state basis rainy season)
At least twice a year (As per
2 Roughness of pavement Laser Profilometer survey months defined for the
state basis rainy season)
Falling Weight Reflectometer
3 Strength of pavement At least once a year
(FWD)
At least twice a year (As per
Mobile Bridge Inspection Unit
4 Bridges survey months defined for the
(MBIU)
state basis rainy season)
At least twice a year (As per
5 Road signs Retro-reflectometer survey months defined for the
state basis rainy season)

The first equipment based inspection shall be conducted at the time of completion testing. The
other inspections shall be conducted before and after the rainy seasons as per the schedule
defined in Annexure IV, except for FWD testing which shall be conducted once a year.

Calibration of equipment, wherever needed, is required to be done in presence of Competent

Authority. Once approval of equipment, the settings and a sample data set is provided by
Competent Authority, network level data for entire project stretch can be collected. Month of
survey for each state has been defined in Annexure IV of this document.

6.4.2 Measurement of pavement surface defects and roughness

i. The Authority Engineer shall use Network Survey Vehicles mounted with
equipment such as Laser based automatic crack detection , high resolution digital
cameras for RoW and pavement, high accuracy DGPS receiver and in vehicle data
processing software or better technology to accurately measure following
pavement surface properties
Surface defect Dimensions to be reported
• Length
Cracking • Width
• Depth
Potholes • Area
• Depth
Raveling • Indicator

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 Sulface defect Dimensions to be reported
• %
• Area
Rutting • Depth
• Width
Concrete Joint/ Faulting • Length
Roughness • IRI in both wheelpaths
ii. The following criteria shall be met by the process of defects detection
• Measurement of 3D road profile using such technologies as laser scanning or
other proven technologies.
• Ability to operate (collect data) at different speeds with a minimum speed of
30km/hr and upto at least 75 km/ hr.
• Profile depth accuracy of O.Smm
• Capability for lane tracking to control driver wander' and ensure high
repeatability of data between surveys.
• Measure at least 3.Sm width of highway lane.
• Transverse Profile including rut depth measurement of pavement surface
widths of both carriageway and shoulders. The rut depth data must be
convertible to different straightedge lengths (1.8m to 3.Sm) and meet industry
standards (ASTM El703 / El703M).
• Pavement images with capability to automatically identify and rate distresses
• Roughness measurement with outputs of both raw longitudinal profiles and
International Roughness Index (IRI) calculation shall be reported at least 100m
referenced to the preceding Location Reference Post (LRP). The roughness
must meet ASTM-E950 (equivalent to Class I road profiler). The IRI shall be
determined in both wheel paths.
• Ability to record images at user-defined intervals (e.g. every 5, 10m, etc.)
• Minimum images resolution of 1600x1200
• Outputs must include Standard JPEG image or similar industry standard
• Distance resolution of <lmm,
• Capable of achieving distance accuracy of 0.1% (i.e. within lm over lkm
distance)
• All data outputs should be in a non-proprietary format (e.g..CSV, .MDB, Excel)
and not require specialist software in order to view or format data
• Data should also be capable of being easily formatted into data compatible
with HDM-4

iii. The following are the set of deliverables which should be submitted after
completion of survey as part of Monthly Progress Report
• Raw data generated from the equipment which are part of Network Survey
covering the parameters mentioned in above table. It should also include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
• Video logging
o Pavement imagery (AVl/JPEG)
o 360 degree imagery OPEG)

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 • Interpretation report covering summary of entire survey and analysis of
defects and deficiencies

6.4.3 Measurement of pavement strength

(i) The Authority Engineer shall carry out structural strength surveys for existing
pavements using Falling Weight Deflectometer technique in accordance with the
procedure given in IRC:llS-2014 (Guidelines for Structural Evaluation and
Strengthening of Flexible Road Pavements Using Falling Weight Deflectometer (FWD)
Technique) and IRC: 117-2015 (Guidelines for the Structural Evaluation of Rigid
Pavement by Falling Weight Deflectometer)

(ii) The interval at which deflection measurements are to be taken up are as per IRC:llS-
2014 / IRC:ll7-2015. For flexible pavements, the sample size and the interval of the
data to be collected depends on the length of the uniform section calculated and
condition of the pavement section i.e. 'good', 'fair' and 'poor' for each lane, established
on the pavement condition data based on the criterion given in IRC:115-2014. For rigid
pavements,the deflection data may be collected at interiors, corners,transverse joints
and longitudinal joints in the outer lanes at intervals as specified in IRC:117-2015.

(iii) The following are the set of deliverables which should be submitted after completion
of inspection test as part of Monthly Progress Report

• Data report covering following parameters

o Deflection Bowl (Transient Deflections at seven different points)
o Corrected Elastic Modulus Bituminous El
o Corrected Elastic Modulus Granular E2
o Corrected Elastic Modulus Subgrade E3
o Subgrade CBR
• Interpretation report covering summary of entire survey results and analysis
of key parameters

6.4.4 The Authority Engineer shall carry out the condition and structural assessment
survey of the bridges in accordance with IRC-SP; 35 with the use of Mobile Bridge
Inspection unit (MBIU) or better technology.

(i) The following criteria shall be met by the process of bridge condition assessment

• Automatic folding and unfolding of platform

• 90 degree rotation of platform
• Sufficient safety features to be incorporated such as dedicated power supply,
emergency cut off system, etc
• Complete accessto hidden parts of the bridge by the raters

(ii) Detailed bridge inspection report shall be submitted as per the Inspection Proforma
provided in IRC-SP 35

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6.4.5 Measurement of retroreftection of road signs

(i) The Authority Engineer shall measure Coefficient ofretro reflected luminance RA (night
time retro reflection) ofroad traffic signs using a portable retro reflectometer.

(ii) The following criteria shall be met by the process of road signs retro reflection
measurement

• Measurement ofretro reflective signs shall he conducted in accordance with ASTM

E1709 and ASTM E2540
• Measurement time after pressing trigger shall be lessthan or equal to 1sec
• Observation angle adjustment from 0.2 degrees to 2.0 degrees
• Entrance angle adjustment from -45 degrees to +45 degrees
• Self-contained commercially available battery
• Inbuilt data storage of at least 2,000 measurements so that data transfer
requirement is minimized while the survey is being conducted
• Interface for transferring data from device to Computer
• Built in GPS to capture GPS coordinates ofroad sign
• Range shall be at least 0-2000 cd/lx/m2

(iii) The following are the set of deliverables which should be submitted after completion
of survey as part of Monthly Progress Report

• System generated coefficient of retro reflected luminance (nighttime retro

reflection) of all road signs
• Interpretation report covering analysis ofroad signs falling in different range of
and actions to be taken
6.5 The Authority Engineer shall carry out following inspections of ETC lanes attoll plazas
on a month basis:

(i) Infrastructure:

• Availability of civil infrastructure at toll plazas required for installation of ETC systems
• Adequacy of hardware,software and other related items as per IHMCL/<Agenc y>
technical specifications and requirements

(ii) Operations :

• Adherence of various stakeholders (acquirer bank, system integrator, toll operator,

issuer bank etc) of the ETC system to the service level agreements
• Efficacy of the ETC system (RFID tagging, AVC WIM etc) in terms of accuracy and
uptime
• Tracking and reporting toll plaza experience metrics such as average waiting time,
transaction timesfor different modes of payment (RFID,cash,smart cards, QR codes

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 etc) and congestion levels (eg.length of queue in different lanes) across 4 different
times in a day
• Robustness of dispute resolution mechanisms in place for the tag holder and toll
operators by the issuer and acquirer banks

6.6 The Authority Engineer shall prepare a Monthly Status Report in O&M phase of project
in respect of its duties and functions under this Agreement and in accordance with the
format prescribed in Annexure VI. 1st deliverable of the report which is an executive
summary to the main report (Section 1) shall be submitted to the Authority and
updated on the PMIS and project specific website by 4th of every month. Main report
(Section 2 onwards) shall be submitted to the Authority and updated on the PMIS and
project specific website by 7th of every month. Key sections of the Monthly Status
Report are as follows;

S.No Sections Sub sections

1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
3.1 Issue and action log
Criticalissues and action 3.2 Summary of deficiencies
3 taken 3.3 Obligations as per contract
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
5.1 Monthly ETC Report
5 Monitoring of ETC Lanes 5.2 On-ground infrastructure report
5.3 On ground ETC operations & SLA adherence
6.1 Damages for non completion of project facilities
6 Status of damages 6.2 Damages for breach of maintenance activities
6.3 Damages for non completion of major maintenance
works
Change of Scope
7 7.1 Change of Scope proposals
proposals
8 Status of pending disputes 8.1 Status of pending disputes
9.1Toll collection statement
9 Reports
9.2 Accident Report

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 S.No Sections Sub sections
9.3 Details of user complaints
9.4 Encroachment list
9.5 Lane closure report
Annex I- Detailed visualinspection report of project
10 Annexures highway
Annex II onwards- Additionaldetails provided by AE

6.7 The Authority's Engineer shall specify the tests, if any, that the Contractor shall carry
out, or cause to be carried out,for the purpose of determining that the Project Highway
is in conformity with the Maintenance Requirements. Itshall monitor and review the
results of such tests and remedial measures, if any, taken by the Contractor in this
behalf.

6.8 In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-E, the

Authority's Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation
or deterioration beyond the permissible limit.

6.9 The Authority's Engineer shall examine the request of the Contractor for closure of any
lane (s) of the Project Highway for undertakings maintenance /repair thereof, and shall
grant permission with such modifications, as it may deem necessary, within 5 (five)
days of receiving a request from the Contractor. Upon expiry of the permitted period
of closure, the Authority's Engineer shall monitor the reopening of such lane (s), and in
case of delay, determine the Damages payable by the Contractor to the Authority under
Clause 14.S of EPC Agreement

7 Determination of costs and time

7.1 The Authority's Engineer shall determine the costs, and/or their reasonableness, that
are required to be determined by it under the Agreement

7.2 The Authority's Engineer shall determine the period of Time Extension that is required
to be determined by it under the Agreement.

7.3 The Authority's Engineer shall consult each Party in every case of determination in
accordance with the provisions of Clause 18.5 of EPC Agreement

8 Payments

8.1 The Authority's Engineer shall withhold payments for the affected works for which the
Contractor fails to revise and resubmit the Drawings to the Authority's Engineer in
accordance with the provision of Clause 10.2.4 (d) of EPC Agreement.

8.2 Authority's Engineer shall

Page 93 of 264
 (a) within 10 (ten) days of receipt of the Stage Payment Statement from the
Contractor pursuant to Clause 19.4, determine the amount due to the
Contractor and recommend the release of 90 (ninety) percent of the amount so
determined as part payment,pending issue of the Interim Payment Certificate;
and
(b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred
to in Clause 19.4, deliver to the Authority and the Contractor an Interim
Payment Certificate certifying the amount due and payable to the Contractor,
after adjustments in accordance with the provisions of Clause 19.10 of EPC
Agreement.

7.3 The Authority's Engineer shall, within 15 (fifteen) days of receipt of the First stage
Maintenance Payment Statement from the Contractor pursuant to Clause 19.6 of EPC
Agreement, verify the Contractor' s statement and certify the amount to be paid to the
Contractor in accordance with the provisions of the Agreement.

7.4 The Authority's Engineer shall certify final payment with 30 (thirty) days of the receipt
of the final payment statement of Maintenance in accordance with the provisions of
Clause 19.16 of EPC Agreement.

9 Other duties and functions

The Authority's Engineer shall perform all other duties and functions as specified in the
Agreement.

10 Miscellaneous

10.1 All key personnel and sub professional staff of the Authority Engineer shall use the
fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. 1Biometric
Attendance System shall be installed by the Authority Engineer at its own cost at the
site office in order to facilitate the attendance marking. More systems can be installed
near the project highway upto a maximum of 1system per 50 km in order to encourage
frequent visits of project highway by key personnel and sub professional staff. A copy
of monthly attendance records shall be attached with Monthly Status Report. Proper
justification shall be provided for cases of absence of key personnel/ sub professional
staff which do not have prior approval from Project Director of concerned stretch

10.2 A copy of all communications,comments,instructions, Drawings or Documents sent by

the Authority's Engineer to the Contractor pursuant to this TOR, and a copy of all the
test results with comments of the Authority's Engineer thereon, shall be furnished by
the Authority's Engineer to the Authority forthwith.

10.3 The Authority's Engineer shall retain at least one copy each of all Drawings and
Documents received by it, including 'as - built' Drawings and keep them in its safe
custody.

10.4 Within 90 (ninety) days of the Project Completion Date, the Authority's Engineer shall
obtain a complete set of as built Drawings in 2 (two) hard copies and in micro film form

Page 94 of 264
 or in such other medium as may be acceptable to the Authority, reflecting the Project
Highway as actually designed, engineered and constructed, including an as-built survey
illustrating the layout of the Project Highway and setback lines, if any, of the buildings
and structures forming part of project Facilities; and shall hand them over to the
Authority against receipt thereof.

10.5 The Authority's Engineer, if called upon by the Authority or the Contractor or both,
shall mediate and assistthe Parties in arriving at an amicable settlement of any Dispute
between the Parties.

10.6 The Authority's Engineer shall inform the Authority and the Contractor of any event of
Contractor's Default within one week of its occurrence.

11. PERFORMANCE CLAUSE

Authority's Engineers shall be expected to fully comply with all the provisions of the
'Terms of Reference', and shall be fully responsible for supervising the Designs,
Construction and maintenance and operation of the facility takes place in accordance
with the provisions of the EPC Agreement and other schedules. Any failure of the
Authority Engineer in notifying to Employer and the Contractor on non-compliance
of the provisions of the EPC Contract Agreement and other schedules by the EPC
Contractor, non-adherence to the provision of ToR and non-adherence to the time
schedule prescribed under ToR shall amount to non-performance.

The Authority Engineer shall appoint its authorized representative, who shall issue on
behalf of the AE, Completion Certificate along with the Team Leader and shall carry out
any such task as may be decided by Employer. The AE shall take prior approval of
Employer before issuing Completion Certificate. The proposal submitted shall also
include the name of the authorized representative along with the authorization letter
and power of attorney.

Page 95 of 264
 Annexure I- Daily Inspection Report in construction period

Results of lab
Description of Name of key
tests conducted
inspection personnel
Component Item Description (Test
work carried inspecting the
conducted,
out work
Pass/Fail)

1. Road works
Embankment/ Sub
including
Grade/ GSB/ WMM/
culverts,and DBM/ BC
minor bridges

2.Major Bridge
Foundation/ Sub
works, Flyovers,
structure/ Super
ROB, RUB, VUP,
structure
PUP

3. Approach to
Foundation/ Sub
ROB/RUB/ Major
structure/ Super
Bridges/ Viaduct I
structure
REwall

4. Other Works

Page 113 of
264
 Annexure V·Monthly ProgressReport In Construction Phase

Cf.> QRCl 6C11 "l 'll \JI CFI I CJ f CFf 511C1 ll

MINISTRY OF ROAD TRANSPORT & HIGHWAYS
Government of ndra

[NAME & LOGO OF IMPLEMENTI NG AGENCY]

[PROJECT NAM E]

Autborjty Engineer
[NAM E OF CONSULTING FIRM]

MONTHLY PROGRESS REPORT NO. [XX]

FOR THE MONTH OF:[MONTH],[YEAR]

Page 123 of
264
 Table of content
Contents

Page Nos.

1 Executive Summary ................................................................................................ 126

1.1 Construction progress in current month 126

1.2 Current issues and recommended actions by IE / AE 126
1.3 Strip Plan (Summary) 127
1.4 Strip Plan (Details) 128

2 Project Overview ....................................................................................................129

2.1 Salient Features of Project 129

2.2 Project Milestones 130

2.3 Location Map 131

2.4 Key Plan 132

3 Critical Issues & Action Log ....................................................................................... 133

3.1 Pending Issues & Action Log 133

3.2 Obligations as per Contract 134
4 Physical Progress ....................................................................................................134

4.1 Detailed Scope of Work & Physical Progress by Component 135

5 Land Acquisition and Clearance .............................................................................136

5.1 LA Summary 136

5.2 LA Detail by CALA 136
5.3 LA Detail by Village for each CALA 136
5.4 Manpower details of CALA137
5.5 Clearances Summary 137

5.6 Status of utilities shifting 139

6 Change of Scope ......................................................................................................... 139
7 Mobilization of Resources ......................................................................................... 140
8 Financial Progress Details (for PPP projects) ........................................................140
8.1 Pen Picture - Escrow 140

Page 124 of
264
8.2 Escrow details 141

9 Summary of quality control tests ................................................................................. 142

9.1 Tests witnessed by IE/ AE 142
9.2 Tests conducted by IE / AE 143

10 Monitoring of maintenancecbligations during construction phase ...................... 144

10.1 Critical issues and action log 144

10.2 Summary ofrepair work 144

10.3 Status of damages 146
11 Safety features.............................................................................................................. 146
11.1 Pen picture of safety features 146

11.2 Accident Report 147

12 Annexures ........................................................................................................................... 149

Page 125 of
264
1 Executive Summary

1.1 Construction progress in current month

Key reporting metrics Value/ %/ Amount

Scheduled Physical Progress (%)

Cumulative PhysicalProgress upto current month (%)

PhysicalProgress during currant month (%)

Financial progress (%)

Cumulative Expenditure till date (Rs Cr)

Tests passed as o/o of total tests witnessed by IE

Tests passed as % of total tests conducted by IE

Number of pending COS proposals

Amount for pending COS (Rs Cr)

1.2 Current issues and recommended actions by IE / AE

1. Slow Promss of Structures; The progress of structures (especially, major

bridges, flyovers and ROB's) is very slow.Overall progress is only XX%.
Out of the total YY underpasses not even single underpass structure and
its approaches is completed so far. No bridge is open to traffic sofar.

a Recommendation: Concessionaire should improve the progress of

structures.Requestfor revised workplanfrom Concessionaire including
specific activities on structures.

2. Status of Change of Scope Proposals: Concessionaire has submitted Xx

No. Change of Scope proposals. Yy No. of them are still pending for
decision. Concessionaire has not submitted necessary clarifications /details
for the following Changes of Scope in spite of severalreminders .

a Recommendation: Concessionaire to submit all pending clarifications to

Authority.Authority and Concessionaire to expedite pending COSproposals.

Page 126 of
264
1.3 Strip Plan (Summary)

1. Work front Unavailable 2. Length completed 3. Length completed

& reason for by layer (MCW) by layer (Service
Unavailability Road)

Total Length 80
. ':
Total
Length
80
I I Total
Length
35

Total 7 12% Total 27.5 33% Total 0 0%

Workfront Length Length
Unavailable Complete Complete
d (Tiii d
DBM) (Tiii DBM)
Pending Land 0 0% BC 27 32% BC 0 0%
Acq. DBM 27.5 33% DBM 0 0%
Pending 7 12% WMM 29.5 35% WMM 0 0%
Clearances GSB 32.5 39% GSB 0 0%
Encumbrance 0 0% Sub· 35 42% Su 0 0%
I Grade Grade
C&G 47.9 57% C&G 0 0%

Page 127 of
264
 1.4 Strip Plan (Details)

Not tarred/ NA Work In Progress C-0mpte1ed

W(Ji(kfronnt
• Avallabt.e

W(J(kfront
• Unavailable

Page 128 of
264
2 Project Overview

2.1 Salient Features of Project

Project Name
NH No.(New/ Old)
Scheme/ Phase
Mode of the Execution (BOT TolL' BOT Annuity/ EPC/
HAM/ Item Rate/ Others)
No. of Lanes/ Configuration
Length of the Project (In Km)
TotalProject Cost On Cr)
No. of Bypasses (Name of Town,Length)
No.of Major Bridges (Number and Location)
No. of Toll Plazas (Number and Locaion)
No. of Fly Overs (Number and Location)
DPR Authority's EnglneerName
Lead & Consortium Members of Banks
Concessionaire Name (SPV & Parent Company)
Date of Award(LOA Date)
Appointed Date
Concession Period
Construction Period (in Days)
O&M Period (in Days)
Scheduled Date of Completion
Authority Engineer
IE I AE Agreement Date
IE I AE Mobilization Date

Page 129 of
264
 I
,---------------------------------------------------------------------------------------,
I I
I

I ALL FIGURES & GRAPHS IN TEMPLATES ARE i

II ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS II
I
L---------------------------------------------------------------------------------------•
I

2.2 Project Milestones

Ac
Descripti Plan
tu
Project on (Days ned Delay Curren
al
Milesto from (No. of t
ne Appointe Physical Scheduled Physical month Status
d Date) Progress Date Progress Revised Date s)

•
(%) (%)
11. , ,,'A:&:&:&
11, , .,'A:&:&:& -
[Description] 25 25 5
Started
[DDIMMIYYYY , not
[Description] 65 22
ne II 1 achieve
d
Schedule
Not
d [DDIMMIYYYY
Completio [Description] 100 21 starte
1 d
n

Page 130 of 264

 I ALL FIGURES & GRAPHS'"TEMPLATES ARE
I ILLOSTRATIYl!.PLl!ASE ADD ACTI!AL Dl!TAILS
J
2.3 Loc:atlon Map

• , •
.. -
Ky&'th$af'lb

m
. .-.-.-
DODOABAtoW\ PUR
G_ BYPASS
DOBBA!>PET 1 r..a¥!"4•

-,
@ Km.138+3LOlll
-r
it-.·
....
.,,, •
I

,
-
f)f·Q:Pik'l
Mx-W•I lt'7$Jqit
•tc:hl!t1'\

• I
A.". l(l'U t11.1tl't !It· K
9asaraha h""¥'°..
V.:f.al111J1k.- "..:l-l
....... K-'l(lt.';!! 11

.. ..! ii"U1n1h•
'-fa' ;tan1
Saak Ja
H•a r
""'bl\I
'lt
fl!lc!:•
11.,JJJf flnpt.r. ..,1

..........Ii HOSKOTE "'"

® Km.58+300
Atlin·l4

ana lr t•f.ir411,

YcslW<4nthpw
endt<' C71
?'3-S•r \A:ra.rn Knshoatajepl.P'B
Rafaj"""JM Mih;;idf(VWP!Jti' Kadugodi

-
\

Page 131of
264
 ,----------------------------------------------------------
'j ALL FIGURES & GRAPHS IN TEMPLATES ARE
! ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
[----------·---------·----·-----------·----·---------·----
Z.4 Key Plan

Banga lore-NH-4 VUP @

Bangalore-NH-4 II
Ch.101+543
(SH-9)
II
VUP @
Road touching point
@Ch.70+900
Bangalore -
NH-7
ROB @
Ch.131+850
II
l
A
Ch.67+182
Devanahalli j II Flyover @
ROB @
Ch.101+801 II
c:>
:;:
+
VUP @ Hoskote
Ch.a7+311 Realignment
(SH-35) (3 718 kms)
Bypass starting
@ Ch.77+200 1 1
Ch.82+590 VUP @
Ch.104+357
(SH-74)
Toll Plaza @
1 VUP @
Ch.132+068 N
M
+ II
c:>

Toll Plaza @ 11 co
VUP @ Ch.73+500
E
@
59+534
lj
I
I 11
Ch.125+550
........IIII
ME

c
(SHt)
11 "
ptL,
r
I
- II
@)
·cc:;
Re nt Satyavara
I
c..
Cl
c:
II
(8 882 kms) Forest Land (Km VUP @ Xxxx Forest
'6
w
c: II
64+980 to Ch.81+018
(J)
65+920) (SH-96}
Hyderabad -
Land (xxx xxx
xxx xxx xxx) II
Gollahalli Forest Land
(Km 64+320 to 62+140)
NH-7 I
Section - x - Ch.58+300 to
[PROJEC T NAME TO
ROB @)
Ch.83+816 Ch.97+200 I
BE ADDEDl
Section - x - Ch.97+200 to
Ch.138+320
I
Chennai-NH-4
I
Mumbai-NH-4
II

[Above image is illustrative onQI. Please include chainage and name below the axis and
list of/ea tu.res above the axis]

Page 132of
264
 '
:-------------------------------------------------------------------------------i '
!' ALL FIGURES & GRAPHS IN TEMPLATES ARE ' !
i' ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILsi''
,' J
'
'' ''

3 Critical Issues & Action Log

3.1 Pending Issues & Action Log

Ongoin Expected
g/ New Chainage( Action(s)
S.N Action(s) date/ Actual
sI sue Issue/ Concerned s) affected Length suggested
0 Description Type Resolve Authority due to the affecte taken till by Date for
d issue d (km) now resolving
the AE
issue
1. Proposal
submitted to
MoEFLetter Escalate to
Diversion of
1 Xx ha of forest Clearance Ongoin sent by RO to higher level [DDIMMIYYY
MoEF [Chainage] 4 kms Y]
g lssue MoEF nodal officers at
Land
officer on MoEF
[DDIM
Y]
1. Escalated
to chief
secretary
21
level through
Crcompensati [DDIMMIYYY
2 Land Resolve [CALANam DO from
on [Chainage] 2.4 km Y]
Acquisition d e] Chairman/
disbursement
Secretary,
pending
dated
[DDIM

Project
Slow progress Director to
3 by Concessionai New [Concess. [Chainage] 57 km call higher [DDIMMIYYY
None
concessionair re Issue Issue Name] ups of Y]

• concessionai
re

Page 133 of
264
3.2 Obligations as per Contract

Expected Contents & Structure

Please write a summary of non-compliances of contractual obligations highlighting
reasons for delay, stating pending actions and their potential risk to the project's progress
and recommended actions by the IE.

• Critical obligation sand constraints of concessionaire asper contract

• Critical obligations of authority asper contract
• Critical pending obligations of IE asper contract
NOTE: Please include important issues requiring inrvention of various parties,
giving details and background wherever necessary

r------------------------------------------------------------------------------------""11
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I ALL FIGURES & GRAPHS IN TEMPLATES ARE I

I
I
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS!
I

L------------------------------------------------------------------------------------•
I I

4 Physical Progress

Road Works 35.00% 5% 15.0%

Major Bridge works and ROB I RUB 40.00% 1.20% 26.2%
Structures 21.00% 0.00% 0.8%
other Works 4.00% 0.00% 0.0%
Physical
2% 42.0%
Progress

Page 134 of
264
 '
----------------------------------------------------------------------------------i '
!' ALL FIGURES & GRAPHS IN TEMPLATES ARE !
'
i ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS i
'' ''
1----------------------------------------------------------------------------------J
4.1 Detailed Scope of Work & Physical Progressby Component

Cost Cost Planned in Value of

Weightage Weightage Scope (As Progress %PhysicalPhysical
Component in Project Item Description in per Scope till Date Progress Progress
(%) Component of Work) (7X4)
(%)

5.00% 80 km 45 km 56%
• Roadworks
.Embankment 5.00% 80 km 40 km 50% 2.5%
ncluding
.Sub Grade 5.00% 80 km 35 km 44% 2.2%
ulverts,minor
.GSB 5.00% 80 km 33 km 41% 2.1%
5.00% 80 km 30 km 38% 1.9%
5.00% 80 km 28 km 35% 1.8%
verpasses,
5.00% 80 km 27 km 34% 1.7%
pproaches to
OB/RUB/ Major
ridges/
ructures (but
xcluding service
oads)
0.00% 1. Major Bridges 10.00% 6 No 6 No 100% 10.0%
.Major Bridge
.Minor Bridges 5.00% 23 No 21 No 91% 4.6%
orks and
.Flyovers 5.00% 2 No 0 0% 0.0%
OB/RUB 5.00% 228 No 121 No 53% 2.7%
.ROB
.VUP 5.00% 11 No 6 No 55% 2.7%
.PUP 5.00% 15 No 6 No 40% 2.0%
.RUB 5.00% 136 No 114 No 84% 4.2%
• structures 1. Foundation 5.00% 35 km .2 km 6% 0.2%
elevated .Sub-structure 5.00% 35 km .1km 6% 0.2%
.Super-structure 5.00% 35 km .1km 6% 0.2%
.Reinforced Earth 6.00% 35 km .1km 6% 0.2%
all
• other Works 4.00% 1. Toll Plaza 4.00% 4 No 0 0.
RAND TOTAL 100% 42.0%

Page 135 of
264
S Land Acquisition and Clearance

5.1 LA Summary

TotalRequired Total inpossession Total to be acquired

Description
(ha) at start (ha) (ha)
Existing ROW 135.00 135.00 0.00
Pvt. Land To be Acquired 240.00 0.000 240.00
Public Land To be Transferred 52.00 50.35 1.65
Grand Total 427 185 242
·'--------------------------------------------------------------------------------------------- .
·
'''
:
I ALL FIGURES & GRAPHS IN TEMPLATES ARE :
I
.
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS
""-------------------------------------------------------------------------------------------
5.2 LA Detail by CALA

Total Land H 3G
left to be P3 .. 3HDon Pend·3GDo 3DPendi 3 (ho3APendi 3(h Awarded
o Deposited Dis bursed Amount
CAL.A en . ne a ne a by
Acquired . (h ) e(ha) mg ne(ha) ng (ha) ) ng(Ha) ) (Crore (Crore (Crore

••••••••••••••
(Ha) mg a (ha) Rs.) Rs.) CALA(Cro Rs.)
re Rs.)

3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
240 38 202 38 202 14 226 0 240 528 502 447 66
Total

5.3 LA Detail by Village for each CALA

CALA 1

Total 3H 3G Amount Amount mount Pendin

Land left p d 3H p d 3G 30 30 3A 3A A rd D "t Disburse g
Village to be n Done n Done Pendin Done Pendin Done d w
(Ca e de(pCosi e d by Amoun
·mg · mg rore rore
Acquire (ha) (ha) (ha) (ha) g (ha) (ha) g (Ha) (ha) Rs.) Rs.) CALA tc(Rr)s
d
[Village 1] 150 15 15 15 135 0 150 0 150 396 370 327 43
[Village 2] 67 0 0 0 67 0 67 0 67 132 132 120 23
[Village 3] 23 23 23 23 0 14 9 0 23 0 0 0 0
Grand
Total
240 38 202 38 202 14 226 0 240 528 502 447 66

ALL FIGURES & GRAPHS IN TEMPLATES ARE I

:
I
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS !
0

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Page 136 of
264
5.4 Manpower details of CALA

Provided . Patwaris/ Revenue Tehsildar Comput

by Amms/ V'll lnspecto s/ Clerks/ A ta Ch .
1

I State rs accotu Kanung Tehs1' dar ks n oper o an

Govt n o s rs
<Agency
[CALA 1] 4 0 0 3 0 3 0 12
>
[CALA 1] State Govt 2 0 2 0 0 0 0 0 5

<Agency
[CALA 2] >
[CALA 2] State Govt

Grand Total

5.5 Clearances Summary

Approvalof construction in coastal Obtaine Nil Completed

zone d
Forest Land
Length
Proposal Description Status Current Stage Issues/ Comments
Impacted
Diversion of Xx ha ([ChainagefJ Pending [Length in Completed Stage 1clearance
km] pending
Diversion of Xx Ha. ([ChainagefJ Obtaine Nil Ongoing
d

Page 137 of
264
 :-------------------------------------------------------------------------------i
' '
! ALL FIGURES & GRAPHS IN TEMPLATES ARE!
' '
i ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS !
''-------------------------------------------------------------------------------J ''

ProposalDescription Status
1
!:: Current Stage Issues/ Comments

Diversion of Xx Ha.of forest Pending [Length in Ongoing Queries sent to MoEF by RO,
land km] compliance pending
TreeCuttlng

Railway (ROBs/RUBs)

ProposalDescription Status
1
!:: Current Stage Issues/ Comments

[GAD Number] Proposal [Chainage] Uploaded on N.A.

Submitted, portal on
Approvalpending [DDIM

Page 138 of
264
5.6 Status of utilities shifting

Date when Date of

Date of Estimate Date of Date of Progre Certificati EsUmat
utility Length request by was Approval Deposit ss on from e Issue/
CategorNam Status affecte Departm Authority Received by of super- of.Phys Agency Amoun Commen
y e d ent for from Authority vision · : for t ts
estimate concerned ROIHQ charge Shi m Completio
dept. g n

Estima
p_engt Not
Water te [DEPAR I TBD
h started
Appro MENT] YYYYJ
in km]
ved

Estima DIMM
Electric p_engt Not
te [DEPAR [DD/MM/ [DD/MM/ DIMMI
I TBD
h started
ity Appro MENT] YYYYJ YYYYJ YYYYJ YYYYJ
in km]
ved
Estima
P-engt [DD/MM/ [DD/MM/ [DD/MM/ [DD/MM/
Others te [DEPAR TBD
h YYYY] YYYY] YYYYJ YYYY]
Appro MENT]
in km]
ved

6 Change of Scope

Date of first
cos ad/ Actual Date of
S No. Proposal Details submission to Current Status Amount Approval
AE
Construction of [Flyover Approved in principle by Authority.
[+/ -
1 Name] at [DDIMMIYYYY] Detailed quantities in proper orde1 [DDIMMIYYYY]
Amount]
Chainage] ret to be submitted
Clarifications to be submitted by
Nallah diversion through [+/ -
2 [DDIMMIYYYY] Concessionaire ,expected [DDIMMIYYYY]
box culvert at[Chainage] Amount]
ate[DDIMMIYYYY]

Page 139 of 264

7 Mobilization of Resources

Mak Mode Age of Planned/ Deploye Reason(s) Expected

s
Equipment e Equipme Required QA ctual
fly During
d for Delay due Rem ark
No. Name nt Quantity uan 1 theMont Under/Over to Under- s
h Mobilization Mobilizati
on

Excavator/
Poclain 5

Paver 2

Transit Meter 0

Plate
Compactors 0

[ADD
OTHERS]

8 Financial Progress Details (for PPP projects)

8.1 Pen Picture - Escrow

Cumulative infl. ow Cu m la t"1ve outft ow Inflow to Escrow Outflow from

TPC (Cr) to Escrow till u Escrow t"l1 l
f rom during the month Escrow during the
previous month
(Cr) previous month(Cr) (Cr) month(Cr)

1,206 1,033 900 30 35

Are the Escrow withdrawals in accordance with the order of withdrawal as specified
in the Concession Agreement?

Tick as applicable

Page 140 of 264

Ifnot,details to be provided below:
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i
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j ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS

t_ J

8.2 Escrow details

. I Escrow Plan I Escrow Escrow

Cumlative scrow Plan till date- scrow Plan Actual till I crow Actu_al IActualtill
TPC (Cr) exp.till date till date- Debt E ity (BOT) till date- VGF date- Debt till date- Equity 'date- VGF
(Cr) (BOT)(Cr) qu (Cr) (BOT) (Cr)
(BOT) (Cr) (BOT) (Cr) f BOT) (Cr)
I
I

1,206 1,033 900 306 769 264

Financial Prooress CRs. Croresl s - Curve

Cum. Scheduled Progress (Original Program)

Cum. Schedu
led Progress (New Program) Cum.
Achieved Progress
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MOBILIZATION FEE/ ADVANCE IN S CURVE I
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Page 141of
264
9 Summary of quality control tests

9.1 Tests witnessed by IE/ AE

Total test upto

Frequenc Total test inThis Cumulative No.of
Previous
Descriptio y of tests
No. Uni Conduct&
Month tests
Pas Fai Conduct& Pas Fai Conducte Pas Fai Remark
Month
n s t d s I d s I d s I s
Qty.

Sub grade

150
Procter test m3 0 0 0 0 0 0 0 0 0
0

Atterberg 150
m3 0 0 0 0 0 0 0 0 0
Limits 0

Free Swell 150

m3 0 0 0 0 0 0 0 0 0
Index 0

Grain Size 150

m3 0 0 0 0 0 0 0 0 0
Analysis 0

300
C.B.R m3 0 0 0 0 0 0 0 0 0
0

Granular Sub Base

Gradation 200 m3 151 151 0 5 5 0 156 156 0

Atterberg
Limits
200 m3 151 136 15 5 5 a 151 136 15

150
Procter test
a m3 a 0 0 0 0 a 0 0 0

Wet Mix
Macadam

Filter
material

Concrete

Cement

Water

Prime
Coat

Tack coat

Dense
Bituminou

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 Total test up to
Fraquenc Total test inThis Cumulative No. of
Previous
y of tests Month testsPas
Descriptio No. Uni Conducte
MonthPas Fai Conducte Pas Fai Conducte Remark
n s t d s I d s I d s s
Fai
Qty.
I

s
Macadam

Bituminou
s Concrete
Bitumen
test

DLC

Steel

9.2 Tests conducted by IE / AE

<Quality inspection test results to be reported in a table similar to the table provided in
previous section>

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 ·----------------------------------------------------------------------------------------------------------------
I
I
·
I
I
I I
I I
!
I
ALL FIGURES & GRAPHS IN TEMPLATES ARE !
I
I I

!
I
ILLUSTRATIVE. PLEASE ADD ACTUAL DETAILS I

L---------------------------------------------------------------------------------------------------------------.J
I I

!
10 Monitoring of maintenanced>ligations during construction phase

10.1 Critical issues and action log

1 Drying up Ongoing Concessionair 325+200 2.6 Irregular Replacemen NA

of plants e to watering t of plants
on median 327+800 and daily
watering

2 Large New Concessionair 387+300 0.1 None Filling of <DD/M

potholes e LHS potholes M>

10.Z Summary of repair work

1 Carriageway and paved shoulders

(a) Pot Holes Sqm 42 42
(b) Roughness value mm
exceeding 2,500mm

(c ) Cracking in more than 5% Sqm 7179 7179

of road surface
(d) Rutting exceeding 1Omm Sqm 5 5
inmore than 2% of road
surface
(e) Bleeding/Skiding Sqm

( Ravelling Sqm

(g) Damage to pavement m

edges exceeding 1Ocm
2 Hard/Earth Shoulders

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264
(a) Rain cuts/ gullies in slope Cum 650 25 625

(b) Edge drop at shoulders m

exceeding 40 mm

3 Drains and culverts

(a) Cleaning of Culvert Nos 1

(b) Damage to or silting of
culverts
(c) Silting of drains in urban/
semi urban areas

4 Road fumiture
(a) Sign Boards Nos 456 456
(b) Kilometer Stones
(c ) Metal Beam Crash Barrier

(d) Bus Shelters Nos 72 4 68

(e) Junction signs Nos 26 8 18
(f) Median Grills Rmt 894 894
(g) Studs Nos 5328 5328
(h) Delinators Nos 8236 8236
(i) Road Marking Sqm 1899 1899

0) Kerb Painting Sqm 4575 4575

(k) Guard Posts Nos 3657 3657

5 street lighting and telecom (ATMS)

(a) Street lights Nos

(b) Telecom Nos
6 Trees and plantation

(a) Removalof vegetation Ha 77.42 3.57 73.85

affecting sight line and
road structures
(b) Replacement of trees and Nos 15072 15072
bushes

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264
 7 Buildings and bridges

(a) Rest areas

(b) Toll plazas

(c ) Bridges

10.3 Status of damages

SNo Period Amount of damages (Rs)

1 Upto June 2016

2 Jul2016
3 Aug 2016
4 Sep 2016
Total

11 Safety features

11.1 Pen picture of safety features

Details to be provided after assessment of the site requirement vis-a-vis provisions in

the Concession Agreement:
t'
Location of Black Measures within
.. f
Additional Remedial
M ('f )
madnd t imlpRica ed
em 1a1
°
Spots prov1s1ons o M a 1 1ona A th 'ty(C )
Concession Agreement easures1 or u on r.

Page 146 of
264
11.2 Accident Report

A B c D E F G H J K No of

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RHS pm

Page 147 of
264
Mapping of report fields to responses

A 1. Urban 2.Rural
1. Overturned 2. Head On Collision 3. Hit from Back 4. Hit to Fix Object 5. Right tum Collision
B
6. Left tum Collision 7. Veered Out off The Road 8. Hit Pedestrian 9. Unknown/Hit & RanAway
c 1. Fatal 2. Major injury 3. Minor injury
1. Drunken 2. Over Speeding 3. Vehicle out of Control 4. Driven on wrong side 5. Mechanical
D
Problem 6. Drowsiness/Not Applicable 7. Fault of Driver
E 1. Normally Loaded 2. Overloaded/Handing 3. Empty 4. Unknown
F 1. Straight road 2. Slight Curve 3. Sharp Curve 4. Hump 5. Dip
1. T-Junction 2. Y-Junction 3. Four arm Junction 4. Staggered Junction 5. Junction with more
G
than 6. Round about
1. Fine/Clear 2.Mist/Fog 3. Cloudy 4.Light Rain 5. Heavy Rain 6. Strong Wind 7. Dust Storm 8.
H
Cold 9. Hot
I 1. 0-18 Years 2.18-25 Years 3. 25-40 Years 4.40-60 Years 5. 60-80 Years
J 1. Driver 2. Passenger 3. Pedestrian 4. Cyclist 5. Others
1. Two Wheeler 2. Auto Rickshaw 3. Car/Jeep 4.Bus 5. Light Truck 6. Heavy Truck 7. Tractor
K
8. Bicycle 9. Cycle Rickshaw 10. Hand Drawn Cart 11. Animal Drawn Cart

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264
12 Annexures

Annex 1. Detailed List of Physical Components as per Schedule G

PhysIcal
Component
Item
A·Widening and strengtheni ng of existing road
1)Earthwork up to top of the sub-grade
2) Granular work (sub- base,base,shoulders)
(a) GSB
(b) WMM
3) Shoulders
4) Bituminous work
(a) DBM
(b) BC
5) Rigid Pavement
Concrete work
6) Widening and repair of culverts
7) Widening and repair of minor bridges
B·New realignment/bypass
1) Earthwork up to top of the sub-grade
Roadworks 2) Granular work (sub- base,base,shoulders)
including culverts, (a) GSB
minor bridges, (b) WMM
underpasses, 3) Shoulders
overpasses, 4) Bituminous work
approaches to (a) DBM
ROB/RUBlMajor (b) BC
Bridges/ Structures 5) Rigid Pavement
(but excluding Concrete work
service roads) C·New culverts, minor bridges, underpasses, overpasses on existing road,
realignments, bypasses:
1) Culverts
2) Minor bridges
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
3) Cattle/Pedestrian underpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
4) Pedestrian overpasses
(a) Foundation
(b) Sub-structure
(c) Super-structure (including crash barriers etc. complete)
5) Grade separated structures
(a) Underpasses

Page 149 of 264

 Physical
Component
Item
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc.complete)
(b) Overpass
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(c) Flyover
(i) Foundation
(ii) Sub-structure
(iii) Super-structure (including crash barriers etc. complete)
(d) Foot over Bridge
A
·Widening and repairs of Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sul>-structure
(3) Super-structure (including crash barriers etc.complete)
B·Wideni ng and repairof
(a) ROB
(1) Foundation
(2) Sul>-structure
(3) Super-structure (including crash barriers etc. complete)
(b) RUB
(1) Foundation
(2) Sul>-structure
MajorBridge works (3) Super-structure (including crash barriers etc. complete)
and ROB/RUB C·New Major Bridges
(1) Foundation
(a) Open Foundation
(b) Pile Foundation/Well Foundation
(2) Sul>-structure
(3) Super-structure (including crash barriers etc. complete)
D·New rail-road bridges
(a) ROB
(1) Foundation
(2) Sul>-structure
(3) Super-structure (including crash barriers etc.complete)
(b) RUB
(1) Foundation
(2) Sul>-structure
(3) Super-structure (including crash barriers etc.complete)
Structures (elevated 1) Foundation
sections1 reinforced 2) Sub-structure
earth) 3) Super-structure (including crash barriers etc. complete)

Page 150 of 264

 PhysIcal
Component
Item
4) Reinforced Earth Wall(includes Approaches of ROB,Underpasses,
Overpasses, Flyover etc.
(i) Service roads/ Slip Roads
(ii) Toll Plaza
(iii) Road side drains
(iv) Road signs,markings, km stones, safety devices,....
(a)Road signs, markings, km stones, ....
(b) Concrete Crash Barrier/ W·Beam Crash Barrier in Road work
(v) Project facilities
(a) Bus bays
(b) Truck lay-byes
(c) Rest areas
Other Works
(vi) Repairs to bridges/structures
(vii) Road side plantation
(viii)Protection works
(a) Boulder Pitching on slopes
(b) Toe/Retaining wall
(ix) Tunnel
(a) Excavation
(b) Construction of support systemincluding rock bolting, lining etc.
(c) On complete completion of tunnel
(x) Miscellaneous

* The above list is illustrative and may require modification as per the actual scope
of the work

Page 151of
264
Annex 2. Onwards

IE / AE should include comments, status update, data points and reports in following
annexures which have not been included elsewhere in the main report Such reports
may include but not limited to:
• Review status of drawings/ design reports
• Review status of other documents
• Minutes of review meeting
• Detailed Inspection report of project highway
• Correspondence details
• Weather report
• Organizational chart of Concessionaire / Contractor and IE / AE
• List oflab equipment
• Details of user complaints
• Project photographs

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264