INFORMATION AND COMMUNICATION TECHNOLOGY SKILLS-II er ICT stands for Information and Communication Technology. It refers to the broad field of technology that deals with the storage, retrieval, transmission, and manipulation of information. ICT encompasses a wide range of technologies and tools used to manage and process information, including hardware, software, networks, and telecommunications. ‘To write a letter or makea report, we can use a word processor on a computer instead of using Pen or P D f usin and paper. A word processor is software application that helps us to create documents by typing in text, making corrections (editing text), arranging itn a neat manner (formatting) and printing it Some Key Components of ICT Include 1. Computers and Computer Systems: This includes personal computers, serverss other computing devices used for data processing and storage. 2, Networking and Internet Technologies: ‘This inchudes local area networks (LANs), wide area networks (WANS), the internet, and other networking technologies that enable ‘communication and data transfer between devices. 4: Sofware and Applications: This includes operating systems, productivity software (eg, word processors, spreadsheets), database management systems, and various applications used for specific isks such as graphics design, video editing, and programming. 4. Telecommunications: This includes technologies used for transmitting information over long “Totances, such as telephone networks, mobile networks fiber optic cables, and satellite systems. Data Storage and Management: This includes technologies and systems for storing and organizing large amounts of data, such as hard drives, solid-state dives, loud storage, and databases. 6 Information Security: This involves measures and technologies used to Protect information and sae from unauthorized access, including encryption, firewalls, antivirus software, and other security protocols. ICT playsa crucial role in various se finance, government, entertainment, stored, shared, and accessed, leading INTRODUCTION T0 WORD PROCESSING Word processing is the creation, editing, software known as word processors. It has become an esse1 organizations to create various types of documents, such as leters, reports, mainframes, and ctors and industries, including education, business, healthcare, ‘and more. It has transformed the way information is created, to increased efficiency and productivity in many areas of life. and formatting of electronic documents using specialized ‘ntial tool for individuals, businesses, and essays, memos, and more.software provides a range of features users to manipulate text, graphics, and other s within a document. These programs often include a Tike spell checking, grammar checking, formatting options (stich as font styles, sizes, and colours), page layout tools, and the ability to insert images, tables, and hyperlinks. One of the primary advantages of word processing over traditional type softwares or handwriting is the ability to make changes easily. With word processors, you can edit and revise your documents without having to retype the entire text. This flexibility saves time and effort, making it more efficient and convenient to work with written documents. ‘Word Processing Software Packa 1. Microsoft Word: One ofthe most widely used word processing applications, arg Office suite. ] 2 Google Docs: A cloud-based word processing tool offered by Google that collaboration and easy online access. 5. Apple Pages: A word processing software for macOS and iOS devices, part of the Appe 4. WORD PROCESSOR Office Software: An ‘open-source word processor that is part of PROCESSOR Office suite, offering similar features to commercial options. “ Word processing has revolutionized the way we create and manage written content, ma efficient, flexible, and accessible. Whether you're writing a simple letter or prepari Teport, word processing software is an essential tool that empowers you to produce! documents with ease. Key Features of Word Processor Office Software 1. Document Creation: WORD PROCESSOR Office Software allows you to create vari documents, including letters, reports, resumes, and more. You can start with a blank choose from numerous templates provided. Formatting Options: Writer offers extensive formatting options to customize the ap your documents. You can adjust font styles, sizes, and colours, apply different character formatting, and modify page layout settings. . Styles and Templates: Writer supports the use of styles, which allow you to apply formatting throughout your document. Styles enable you to define headings, subhead text, and other elements, making it easier to maintain a consistent look and feel. 4. Spell Checking and Grammar Checking: The software includes built-in spell ched ‘grammar checking features to help you identify and correct errors in your documents. It potential mistakes and suggests corrections, enhancing the accuracy and quality of your 5, Collaboration and Track Changes: Writer enables collaboration on documents by PE features such as track changes and comments, Multiple users can work on the same make edits, leave comments, and track revisions, making it easier to collaborate with others 6, Inserting and Formatting Images: You can insert images into your documents, position apply various formatting options. Writer supports image resizing, cropping, and rotations you to enhance the visu, of your documents, 7, Tables and Charts: Writer provides tools for creating tables and charts within your documel ‘an organize data in tabular form, customize table styles, and insert charts to visualize nu information.ma, | | g, Export and Import Formats: WORD PROCESSOR Office Software supports various file including Microsoft Word's .doc and docx formats. This enables you to easily cll ae teers of other word processing software and ensures compatibility with different systems, BASIC INTERFACE WORD PROCESSOR OFFICE SOFTWARE ah boe RD PROCESSOR Office Software is designed to provide a user-friendly -qironment for creating and editing documents. An overview ofthe main component of the WORD PROCESSOR Office Software interface is explained below: 1, Menu Bar: The menu bar is located at the top of the application window and provides access to various ‘commands and options. It contains menus like File, Edit, View, Insert, Format, Table, and more, allowing you toaccess different functions and J settings. Some important commands | 9%) in Menu bar that is very necessary are: = File: Commands related to the entire document, such as creating a new document, opening existing documents, saving, printing, exporting, and managing document properties. = Edit: Commands for editing the document content, including | undo/redo, cut, copy, paste, find, and replace, selecting text, and managing the clipboard. = View: Options to change the display settings of the document, such as zooming in or out, displaying rulers and gridlines, showing, or hiding various toolbars and panels, and switching between different views. «= Insert: Commands to insert various objects into the document, such as images, shapes, charts, tables, headers, footers, page numbers, and other elements to enhance the document's visual appearance ‘= Format: Commands for formatting the textand paragraphsin thedocument, including changing font styles, sizes, colours, alignment, line spacing, applying bullet points and numbering, and managing styles and formatting options. ‘= Styles: Commands to manage styles in the document, including creating, modifying, and applying paragraph and character styles. It also provides access to the Styles and Formatting panel for further customization, * ‘= Table; Commands for inserting and formatting tables within the document, including adding or deleting tables, adjusting table properties, merging cells, and applying table styles: = Form: Commands to insert and manage form controls like text boxes, list boxes, check boxes, buttons, and other interactive elements in the document, ix 2 > Tools: Various functions and tools for document management, including check, word count, language settings, mail merge, macros, options for customizing WORD PROCESSOR Office Software, and accessing the extension manager 3 eel= Help: Options to access the builtin help system of WORD PROCESSOR opp aiding and documentation on various features and functions. It may also provide resources for further support. These menu options and their corresponding commands offer ac “omprehensive set of to create, edit, format, and manage your documents effectively within WORD PRO Software. 2. Toolbar: Below the menu bar, you'll find a toolbar with icons representing commands. The toolbar provides quick access to actions like saving, printing, fy inserting objects, and other common operations. 8. Formatting Toolbar: Just below the toolbar, you'll see the formatting toolbar, It comy for formatting text, such as font styles, font size, alignment, bold, italic, underline, and m can use these options to customize the appearance of your text easily. 4. Ruler: The horizontal ruler is located at the top of the document window, and the yey Appears on the left side. The ruler provides visual guides for aligning and adjusti within your document, such as margins, indentation, and tab stops. nt 5. Document Area: The main part of the WORD PROCESSOR Office Software inter document area, where you create and edit your documents, Ths area displays the oom document, and you can type, format, and insert various elements suchas text images, more. 6. Sidebar: WORD PROCESSOR Olice Software features. a sidebar that can be displayed on the right side of the application |= window, ‘The sidebar provides access o various tools and panels, such as styles and formatting options, properties of selected objects, navigator for document structure, and more, You can toggle the sidebar on and olf ax needed.7. Status Bar: The status bar is located at the bottom of the application window. Itdisplaysi about the current document, such as page number, word count, language settings, and zoom | Te may also include additional features like zoom controls and view options. | ‘These are the primary components of the WORD PROCESSOR Office Software interface, The sycut and appearance may vary slightly depending on your operating system and version of WORD PROCESSOR Office Software, but the fu ndamental elements remain consistent. and sidebar will allow you to access a wide range of features and options to. Jocuments effectively. the menus, toolbars, create and format your d OPENING AND CLOSING A WORD PROCESSOR_ word processor is a basic task that allows you to start working on your ication when you're done. Here's how you can do it using Microsoft Word ‘Opening and closing a documents and close the app! sean example: Microsoft word and Google Docs. Microsoft Word 1. Opening Microsoft Word: 1 On Windows: Click on the “Start” button, search for “Microsoft Word” or “Word,” and click on the application to open it. 3 On Mac: Click on the “Finder” icon in the dock, navigate to th double-click on “Microsoft Word” to open it. .¢ “Applications” folder, and then 2. Closing Microsoft Word: © On Windows: Click the “X” button in the upper-right corner of the Word window. 5 On Mae: Click the red “X” button in the upper-left corner of the Word window: t ‘Google Docs _ 1. Opening Google Docs: 5 1 Open a web browser and go to the Google Docs website (docs.google.com). ‘ 1 Sign in with your Google account if you're not already signed in - 5 Click the “+” sign (plus icon) to create a new document or click on an existing document to 7 open it 2. Closing Google Docs: © Click the “X” button in the upper-right corner of the Google Docs tab in your web browser to : close the document. 1 You can also close the entire web browser to exit Google Docs. ee: Remember that the steps may vary slightly depending on the version of the software and the operating system you're using. Always make sure to save your work before closing the word processor to avoid losing any changes you've made to your document. CREATING A DOCUMENT z Creating 2 document in a word processor is a fundamental task that allows you to start composing your content. Here's how you can create a new document using Microsofi Word as an example: > = —y Creating a New Document (Microsoft Word) : 1. Open Microsoft Word oe = G Follow the steps outlined in the previous response to open’ Microsoft Word on your computer, a a eo2. Create a New Document: 1 Once Microsoft Word is open, you'll typically see a blank document or a “Siar” screen with various templates. If you see a blank document, you can start typing right away. If you seea “Start” screen, look for an option to create a blank document or choose a template (if desired). 3. Start Typing: © Click anywhere in the blank docu © Start typing the content of your document, information you want to include. 4. Formatting Your Document: 3 To format your text, you can use the formatting options available inthe toolbar atthe top of arena indow. You can change font styles, sizes, colors, and apply formatting like bold, italic, underline, ete. 5. Saving Your Document: ite important to ave your document as you work to avoid losing any progress lick on the File” menu in the upper-left corner of the Word window. 0 Select “Save” or “Save As” from: the menu. ) 5 Choose a location on your computer to save the document, give ita n format (such as docs). © Glick the “Save” button. 6. Closing the Document: J Once you've finished working on your document, you can in the upper-right corner of the Word window. Remember that the steps may vary slightly depending on the version of Microsoft Word you're using. The process for creating a new documentin other word processors, such as Google Does or ‘Apple Pages, will be similar. a SAVING, CLOSING, OPENING AND PRINTING DOCUMENT To open anew document later and use it for viewing or printing, we must save it when we creates Learn bow to print a document, save it, close it, open it, and al ofthe above. In WORD PROCESSOR Cities Software you can eaily save, close, open, and print your documents using the following commands: 1. Saving a Document: = Click on the “File” menu at the top left corner of the WORD PROCESSOR Office Software window. | w= Select “Save” or “Save As” from the menu. = If you choose “Save,” the document will be saved using its existing filename and location. = If you choose “Save As,” a dialog box ||” will appear where you can specify the filename, location, and file format (ouch as ODT, DOC, or PDF) for the document. Click “Save” to save the document with the specified settings. nent to place the cursor. ‘You can type text, numbers, or any other ame, and select a file Jose it by clicking the “X” button2, Closing a Document: ‘= Click on the “File” menu. ‘= Select “Close” from the menu. Alternatively, you can use the keyboard shorteut “Ctrl + W* (WindowsLinux) or “Command + W" (Mac) to dlose the document. 3, Opening a Document: vw Click on the “File” menu & Select “Open” from the menu = in the dialog box that appears, navigate to the location where your document is saved. “= Select the document file and click “Open” to open itin WORD PROCESSOR Office Software Writer. 4, Printing a Document: a wea aoa ‘= Click on the “File” menu. PiRLe_e eters ie se es w= Select “Print” from the menu. = om w= The print dialog box will appear, allowing you to choose the printer, page range, number of copies, and other printing options. | w= Adjust the settings according to your preferences and click “Print” to start printing the document. The fundamental features for handling, your documents in WORD PROCESSOR Office Software are provided by these commands. Use the print command to create hard copies of your papers as necessary and keep in mind to save your document periodically to prevent losing any changes. MATTING TEXT IN A WORD DOCUMENT FOR 1g how the text appears. The styles and sizes of the text's various ext formatting refers to alterin; you can make it bold, underline components might vary. To emphasize and make the text look appealing, it, or use a different colour. Let’s look into formatting text in a document. L. Editing Text: Open your word processor (e.g.» Microsoft Word). Open the document you want to ‘edit. Click at the location in the document where you want to make changes. Use the keyboard to. type, delete, or modify the text as needed. Wrapping and Aligning Text: Select the text you want to modify (click and drag to highlight). Go to the “Home” tab on the top menu. In the “Paragraph” group, you'll find alignment options (left align, center, right align, justify). Click on the desired alignment option to apply i to the selected. text. 3. Font Styles: You can modify the font style to change la oe the overall look of your text, Select the text you want to format and choose a desired font from the font drop-down menu on the toolbar or the Font dialog: box. Common font styles include Arial, Times New Roman, Calibri, etc.4. Font Size: Adjusting the font size changes the text's relative size. Select the text and choose a specific font size from the font size drop-down menu or type in the desired size manually. Common font sizes range from 8 to 72 points, with 12 points being a common default size. ee {canbni@oay [tz +] AT Aas | Ap Dicey Bia. BIUrm x KA 2A crovous LR 5, Bold, Italic, and Underline: You can emphasize text using these formatting options. Select the : text and use the toolbar buttons or keyboard shortcuts (Ctrl+B for bold, Ctrl-+I for italic, Ctrl+U for underline) to apply the respective formatting. 6. ‘Text Colour: Change the colour of the selected text using the text colour drop-down menu. You can choose from a range of predefined colours or create a custom colour. 7. Highlighting: Highlighting adds a coloured background to the selected text. Use the highlight colour drop-down menu to select a colour for highlighting. 8. Alignment: You can align text to the left, right, centre, or justify it (align both left and right edges). Use the alignment options on the toolbar or the paragraph dialog box to adjust the alignment. 9. Auto Correct: Open your word processor (e.g., Microsoft Word). Begin typing your document. As you type, the word processor will automatically correct certain common spelling and capitalization errors. For more control over AutoCorrect, you can customize its settings: 1 In Microsoft Word, go to “File” > “Options” (or “Word” > “Preferences” on a Mac). 1 Navigate to the “Proofing” or “Auto Correct” section, where you can add or remove specific corrections. 10. Numbering and Bullets: (a) Start a new line in your document. wal (@) To create a numbered list: © Type “1.” followed by a space. © Type in your list item. © Press “Enter” to create the next item, and the numbering will automatically continue. bsg (©) To create a bulleted list: © ‘Type “*” (asterisk), “-” (hyphen), or “+” (plus sign) followed by a space. © Type in your list item. é ‘ © Press “Enter” to create the next item, and the bullet will automatically continue. r, 11. Indentation: Adjust the indentation of paragraphs to create a visually pleasing layout. You ¢a use the increase or decrease indent buttons on the toolbar,or adjust the indentation settings in paragraph dialog box. e 12. Line Spacing: Change the spacing between lines of text to improve readability. Use the line sp ‘options on the toolbar or the paragraph dialog box to adjust the spacing. 4) ssl 13. Text Effects: Word processing sofiware often provides additional text effects, such as drop reflections, and 3D formatting. These effects can be applied through the Font dialog box: formatting options. Dele 14. Find and Replace: @) Open your word processor (€.g., Microsoft Word). (b) Press “Cul + F" (Windows) or “Command + F” (Mac) to open the “Find” dialog t ey(c) Inthe “Find” field, enter the text you want to search for, (a) Optionally, you can click on “More” to reveal additional search (0) Click “Find Next” to locate the first instance of the search term. () To replace the found text with new text © Glick on the “Replace” tab in the “Find” dialog box. @ Enter the replacement text in the “Replace with” field. © Click “Replace” to replace the current instance or “Replace All” to replace all Remember to select the text you want to format before applying any formatting options. You also combine different formatting options to create unique text styles. The available may vary slightly depending on the word processing software you are using, but these are some. options found in most programs 7 INSERTING LISTS, TABLES, PICTURES, AND SHAPES In word processing software like Microsoft Word or WORD PROCESSOR Office Software Writer, you can easily insert lists, tables, pictures, and shapes into your documents. Here's how you can insert ‘each of these elements: 1. Inserting Lists: = Place your cursor where you want to insert the list = Click on the “Bullets” or “Numbering” button in the toolbar to apply either bulleted or numbered list formatting to the selected text or the text you will type. * = Start typing your list items, and each item will automatically be formatted with the chosen bullet or number. 2. Inserting Tables: “= Position your cursor in the document where you want to insert the table. = Click on the “Table” menu or the “Insert Table” button in the toolbar. = Inthe dialog box that appears, specify the number of rows and columns for your table. = Click “OK” to insert the table into your document. = You can later adjust the table's properties, such as cell width, height, borders, and alignment. 3. Inserting Pictures: = Place your cursor in the document where you want to insert the picture. = Glick on the “Insert Picture” button in the toolbar or go to the “Insert” menu and select “Picture” or “Image.” = In the dialog box, browse to locate the picture file on your computer and select it. = Click “Insert” or “OK” to insert the picture into your document. = You can resize or reposition the picture as needed. 4. Inserting Shapes: "= Position your cursor in the document where you want to insert the shape. Click on the “Insert Shape” button in the toolbar or go to the “Insert” menu and select “Shapes.” ‘ > Choose the desired shape from the available options, rectangles, circles, arrows, etc.the document to draw the shape or click once to insert it with a default size, wm Click and drag on size, colour, and other properties using the = You can customize the shape’s appearance, formatting options. Keep in mind to save your work frequently to prevent losing any added or modified content, _ ‘Additgrblly, the word processing program you are using may cause these instructions to differ slighty, tecthe fundamental idea of inserting lists, tables, photos, and shapes is the same in most programs, HEADER, FOOTER, AND PAGE NUMBER Tn word processing software like Microsoft Word ot WORD PROCESSOR Office Software Writer, you can add headers, footers, and page numbers to your documents Here's how you can insert and customize them: 1. Adding a Header: “= Click on the “Insert” menu or the “Header” button in the toolbar. g Choose the type of header you want, such as a predefined header design or a blank header. g ‘The header area will appear at the top of your document, separated from the main content area, You can now enter your desired text, insert images, or apply formatting within the header 2. Adding a Footer: = Click on the “Insert” menu or the “Footer” button in the toolbar. = Select the type of footer you prefer, such as a predefined footer design or a blank footer. w= The footer area will appear at the bottom of your document, below the main content area. Enter your desired text, insert images, or apply formatting within the footer. 3. Adding Page Numbers: = Click on the “Insert” menu or the “Page Number” button in the toolbar. w= Choose the desired location for the page numbers, such as at the top or bottom of the page or in the margins. = Select the appropriate page number format, such as Arabic numerals (1, 2, 3), Roman numerals (I, II, II), or other formats. ) = The page numbers will be automatically inserted into the header or footer area, de} your selection. They will update dynamically as you add or remove pages in your document. 4. Customizing Headers, Footers, and Page Numbers: - = To customize the appearance or formatting of headers, footers, or page numbers, double-click on the header or footer area to activate the header/footer editing mode, 4 = You can now make changes to the text, font, alignment, and other formatting options S the header or footer. : ‘= To change the design or formatting of page numbers, right-click on the page numberand sel fae Page Numbers” or a similar option. This will open a dialog box where you cant ry page number style, alignment, starting number, and other settings. san re =p WORD PROCESSOR Office Sofiware is a strong and cost-free office suite that a emi skeet and tools for word processing, including WORD PROCESSOR Office gloves n fie : yeeie edit, and format documents with WORD PROCESSOR Office Softws do a variety of operations using its user-friendly design and many menu options, including sa closing, opening, and printing documents, among many other things. Joverall, WORD PROGESSOR Office Software is an calle ; effective subst pjecave iis exible and packed with features It offers a vila a Aiki, © Ge fostering teamwork and document management. iit format documents while SELF-EVALUATION [oc and what does it encompass? 1. What does ICT stand for, and how does it differ from traditional methods of writing? 2, What is word processing, §, Name some key components of ICT: “4, What are some key features of WORD PROGESSOR Office Software? 5. Describe the basic interface of ‘WORD PROCESSOR Office Software. 6. How do you save a document in WORD PROCESSOR Office Software? WORD PROCESSOR Office Software? PROCESSOR Office Software? PROCESSOR Office Software? in word processing software? 7, How do you close a document in 8, How do you open a document in WORD 9, How do you print a document in WORD text formatting options i atures? 10. What are some common and what are some of its key fe: 11. What is word processing, you open and close the Microsoft Word application? find these options in word processor, and where can you processor like Microsoft 12. How do 1. What are the steps to align text in a Microsoft Word? 14. Describe how you can use the “Find and Replace” feature in a word Word to locate and replace specific extn @ document: 3 ooo