MCQ Week 1 (Introduction to Project Management)

Question 1

________ is the application of knowledge, skills, tools, and techniques to project activities to meet
project requirements.

(A Project management

(B) Program management

(E) Project portfolio management

(D) Requirements management

Question 2

A ________ is a temporary endeavour undertaken to create a unique product service, or result.

A. Program

B. Process

C. Project

D. Portfolio

Question 3

Which characteristic distinguishes a project from regular business operations?

A. Produces benefits

B. Carries more risk

C. Delivers products

D. Incurs cost

Question 4

Which aspect of project performance that needs to be managed helps set the objectives for

the expected return on the project?

A. Costs

B. Risks

C. Benefits

D. Scope
Question 5

Which of the following is not part of the triple constraint of project management?

A. Meeting scope goals

B. Meeting time goals

C. Meeting communications goal

D. Meeting cost goals

Question 6

Which principle ensures that the range of stakeholder perspectives is represented within the

project management team?

A) Defined roles and responsibilities

B) Continued business justification

C)Learn from experience

D) Tailor to suit the project environment

Question 7

How is the principle of continued business justification applied?

A) By re-evaluating the reason for the project throughout the life of the project

B) By seeking opportunities to implement improvements throughout the life of the project

C) By using product description to provide clarity around user's requirements

(D) By ensuring that a project has at least two management stages

Question 8

Which is a benefit of using PRINCE2?

A. Stakeholders are kept out of planning and decision-making

B. Participants understand each other's roles and needs

C. Stakeholders are not involved in assuring the project work

D. All problems are escalated to all stakeholders

Question 9

Which statement does NOT define a characteristic of a project?

A. Has a higher degree of risk than business as usual

B. Involves people with different skills introducing a change that will impact others outside of the
team

C. Has a lifespan that usually covers the delivery of the desired outcomes and the realization of all
the expected benefits

D. A temporary management structure created for the implementation of business products

Question 10

Which is one of the six aspects of project performance that need to be managed?

(A) Performance

(B)Reliability

(C) Scope

(D) Ease of use

Question 11

What is one of the benefits provided by PRINCE2?

A. Sets out how to manage projects in particular industries

B. Provides motivational techniques

C. Provides a common project vocabulary

D. shows how to manage business as usual

Question 12

Which is a characteristic of a project?

(A) Low risk

(B) Avoids stresses and strains between organizations

(C Business as usual

(D) Cross-functional
Question 13

Which is one of the six aspects of project performance that needs to be managed?

A Customers

B People

C. Benefits

D. Processes

Question 14

Which is one of the four integrated elements within PRINCE2?

A. Quality

B. Role description

C. Processes

D. Product Descriptions

Question 15

Which is NOT a PRINCE2 integrated element?

A. The principles

B. The techniques

C. The themes

D. Tailoring PRINCE2 to the project environment

Week 1 (Essay Question)

Question 1

What are the six aspects of project performance that need to be defined and monitored?

Answer

There are six areas of performance that have to be defined, balanced and monitored:

· Time: the duration of the project

· Cost: the budget allocated to the project

· Quality: a measure of what must be delivered to be considered fit for purpose

· Scope: a definition of what is included within the project, and is subject to change control
· Risk: an understanding of the uncertainty that affects the project

· Benefits: a prediction of the value to be gained from the change

Question 2

PRINCE 2 is made of four integrated elements. What are these elements?

Answer

The PRINCE2 method consists of 4 main parts:

o Principles: PRINCE2 says that each project should consist of the 7 PRINCE2 principles
(in other words, “best practices”).

o Themes: Themes answer the question regarding what items must be continually
addressed during each project, e.g., Business Case, Organization, Quality and
Configuration Management.

o Processes: Processes answer the question regarding what activities are done during
the project and by whom. Processes also answers, “What products are to be created
and when?”

o Tailoring: Tailoring answers one of the most common questions from a Project
Manager, “How do I best apply PRINCE2 to my project or my environment?”

Question 3

What are the characteristics of project which distinguish it from business as usual?

Answer

There are a number of characteristics of project work that distinguish it from business as usual:

o Change. Projects are the means by which we introduce change

o Temporary. As the definition above states, projects are temporary in nature. Once
the desired change has been implemented, business as usual resumes (in its new
form) and the need for the project is removed. Projects should have a defined start
and a defined end

o Cross-functional. Projects involve a team of people with different skills working

together (on a temporary basis) to introduce a change that will impact others
outside the team.
 o Unique. Every project is unique. An organization may undertake many similar
projects, and establish a familiar, proven pattern of project activity, but each one
will be unique in some way: a different team, a different customer, a different
location. All these factors combine to make every project unique

o Uncertainty. Clearly, the characteristics already listed will introduce threats and
opportunities over and above those we typically encounter during business as usual.
Projects are riskier.

MCQ Week 2(End to end walk through and business case)

Question 1

Which two management products does the business case theme require be produced and

maintained?

1. Risk register

2. Communication management approach

3. Business case

4. Benefits management approach

A) 1 and 2

B) 2 and 3

C) 3 and 4

D) 1 and 4

Question 2

Which of the following is a purpose of the business case theme?

A. To help establish whether the project is still viable when making key decisions

B. To understand whether the outputs from the project are fit for purpose

c. To establish a structure of accountability for the project

D. To assess and control uncertainty throughout the project

Question 3

Which of the following is a purpose of the benefits management approach?

A. To describe how and when the performance of the project's products can be measured
B. To document the justification for the project

C. To define the project

D. To pass on details of unfinished work and ongoing risks

Question 4

At what time in the project is the business case reviewed and maybe updated?

1. When refining the business case during the initiation stage

2. When creating the project mandate

3. At the end of each management stage

4. When delivering specialist products

A) 1 and 2

B) 1 and 3

c) 3 and 4

D) 1 and 4

Question 5

Which of the following options represents an example of an output?

(A) Benefits management approach

(B) New computer software

(c) Quicker processing of invoices

(D) A 20-percent increase in productivity

Question 6

When a new risk or issue is discovered, who is responsible for reviewing how it will affect the project
objectives, including the business CASE?

(A) Executive

(B) Project Board

(C) Project Manager

(D) Senior User

Question 7

Which role is responsible for ensuring that the benefits forecast in the business case represent value
for money and align with the organization’s objectives?

A. Executive

B. Project manager

C. Project support

D. Senior user

MCQ Week 3(Starting a Project)

Question 1

Which management team role drafts the outline business case?

A) Corporate or Programme Management

(B) Executive

(c) Senior User

(D) Project Manager

Question 2

Project Risks Identified during Starting Up a Project are documented in which Management Product?

(A) Detailed Business Case

(B) Project Brief

(c) Risk Register

(D) Daily Log

Question 3

What is a purpose of the Starting up a Project process?

A. To determine if we have a viable and worthwhile project to initiate

B. To establish a solid foundation for the project by understanding the work to deliver the output

C Capture and lam lessons from project initiation

D. To provide the Project Board with information to assess the success of the Project Mandate
Question 4

Who should the Project Manager consult with to define what the project is to deliver?

(A) Project Board and Project Assurance

(B) Corporate or programme management

(C) Executive and Senior User

(D Project Assurance and Team Manager

Question 5

During starting up a project what critical information does the Project Product Description provide?

A. It provides the product-level quality tolerances that may apply to the acceptance criteria

B. It identifies the level of quality for all products

C. It defines the project in order to form the basis for its management and control

D. It defines what the project must deliver in order to gain acceptance

Question 6

Which process provides information that the project board uses when deciding whether to initiate
the project?

A. Starting up a project

B. Directing a project

C. Initiating a project

D. Managing a stage boundary

Question 7

What is one possible reason why the Lessons Log is reviewed when planning the initiation stage?

A. To identify lessons related to project controls

B. To ensure issues found during start-up have been addressed before entering the initiate process

C. To identify any constraints on time or costs for the initiation stage

D. To review any new issues or risks

Question 8

What would the Executive NOT do when drafting the outline Business Case?
A) Understand how the project will contribute to corporate and/or programme objectives

(B) Capture and agree the project's acceptance criteria

C) Understand the objectives and reasons for the project as defined in the project mandate

(D) Review Lessons Log for lessons related to business justification

Question 9

Which role is responsible for documenting the customers qua ty expectations?

Project Manager

B) Executive

C)Senior Supplier

D)Senior User

Question 10

Which of the following is a purpose of the starting up a project process?

A. To establish solid foundations for the delivery of the project

B. To assign and monitor work packages

C. To enable the project board to be accountable for the project's success

D. To resource and allocate key roles and responsibilities

Tutorial Week 3_Essay Questions

Question 1

What are the 6 key activities synonymous with starting up a project?

Answer

Appointment of Executive and Project Manager

Preparation of outline Business Case

Capturing of previous lessons

Design and appointment of project management team

Selection of project approach and assembling project brief

Plan for initiation stage

Question 2

Identify how the 7 themes of Prince 2 are demonstrated in both the starting up a project and project
initiation processes?

Answer

Business Case Theme – Demonstrated in the outline business case developed by the Executive
during the starting up a project process. Also demonstrated in the detailed business case developed
by project manager during the initiating a project process.

Organisation Theme – Demonstrated in the design and appointment of project management team
by the executive and project manager. All of these are recorded in the communication management
approach developed in the initiating a project process.

Quality Theme – Project product description developed by the project manager and senior user
during the starting up a project process. The Quality management approach developed by the
project manager during the initiating a project process.

Plan Theme – Stage plan for the initiation stage is developed during the starting up a project process
and the project plan is created during the initiating a project process.

Risk Theme – During the starting up a project process, the project manager records identified risks or
opportunities in the Daily log. In the initiating a project process, the project manager creates the Risk
management approach which describes how risks will be managed during the project.

Change Theme – In the initiating a project process, the project manager develops the change control
approach which describes how changes will be managed. The project manager also creates an issues
register.

Progress Theme – In the initiating a project process, project manager creates the project controls
section in the Project Initiation Document. This sets out how the project will be monitored and
controlled.

MCQ_Week 4
Question 1

Which PRINCE2 role is responsible e for securing the funding for the project?

A. Corporate or programme management

B. Executive

C Business Sponsor

D. Project Manager

Question 2

Who represents the delivering level on the project management team?

A, Project Board

B. Project Manager

C. Team Manager

D. Project Support

Question 3

When does PRINCE2 say the project management team should be considered for updating?

A. As and when new stakeholders are identified

B. When planning a quality review

c. At the end of each stage

D. During product creation

Question 4

The purpose of the Organisation theme is to?

(A) Ensure the project organisation structure will deliver the desired benefits within the agreed
tolerances

(B) Define and establish the project's structure for accountability and responsibilities

(C) Appoint separate individuals to each of the project management team roles

D) Identify and assign all resources required to deliver the project's products

Question 5

According to PRINCE, which of the following roles might be given some authority to authorize
requests for change?

1. Corporate or programme management

2. The Project Board

3. The Project Manager

4. The Team Manager

A. 123

B. 13.4

C. 124

D. 23,4

Question 6
Which of the following may have responsibilities beyond the end of the project?

1. Corporate or programme management

2. Executive

3. Senior User

4. Quality Assurance

A 1,2,3

B 1,3,4

C 1,2,4

D 2,3,4

Question 7

Which is a responsibility of the Project Manager?

(A) Delegating responsibility for changes to the Change Authority

(B) Documenting the Communication Management Approach

(C) Approving stage tolerances

(b) Approving the customer's quality expectations

Question 8

Who might appoint the Project Manager?

A) Project Support

(B) Quality Assurance

(C) Project Management Office

(D) Executive

Tutorial Week 4_Essay Questions

Question 1
Which PRINCE2 management product contains details of any stakeholder analysis that has been
done for the project?

Answer

Communication Management Approach

Question 2

What are the four levels of a Project Management structure?

Answer:

The 4 levels of a Project Management structure are:

Corporate, Programme Management or the Customer

Directing a Project

Managing

Delivering

The 3 levels in the Project Management Team are:

1) Directing a Project,

2) Managing

3) Delivering

The only difference is that the Project Management structure has the level “Corporate, Programme
Management or the Customer.” This is why we say that the Corporate, Programme Management or
the Customer sits outside the Project Management Team
 MCQ Week 5
Question 1

PRINCE2 recommends three levels of [?] to reflect the needs of the different levels of management
involved in a project.

A) product

B) activity

C) plan

D) benefit

Question 2

What levels of plan are recommended by PRINCEZ?

(A) Project Plan

(B) Project Plan and Stage Plan

(c) Project Plan, Stage Plan and Team Plan

(D) Project Plan, Stage Plan, Team Plan and Exception Plan

Question 3

Which statement is Not true about an Exception Plan?

(A) Once approved can replace a Stage Plan

(B) Once approved can replace a Team Plan

(C) Needs Project Board approval to replace another plan

(D) Once approved can replace a Project Plan

Question 4

Which of the following best describes an Exception Plan?

(A) A plan that provides a statement of how and when a project's targets are to be achieved

(B) A plan produced to facilitate the execution of one or more work packages

(C ) A plan that shows the actions required to recover from the effect of a tolerance deviation

(D) A plan where each element is broken down to a level of detail required for day-to-day control
Question 5

Which of these options is a minimum requirement for managing the plans of the project?

(A) To split the project into at least two management stages

(B) To record all quality activities carried out during the project

(C) To define a method for baselining products

(D) To identify actions to ensure that the project's outcomes are achieved

Question 6

How does the plans’ theme help to implement the manage by exception Principle?

(A) By stating that all plans should contain a lesson incorporated section

(B) By providing to stage plans to help the project manager manage day to day aspects of the stage

(C) By stating that all plans should contain a tolerance section

(D) By providing a product-based planning approach

Question 7

Which of the following levels of plans might be created by organizations that are not following the
PRINCE2 method?

(A Project plan

(B) Stage plan

(C) Team plan

(D) exception plan

Tutorial Week 5_Essay Questions

Question 1

What is an Exception Plan?

Answer

An exception plan is a plan prepared for the appropriate management level to show actions required
to recover from the effect of a tolerance deviation. It is normally prepared during managing a stage
boundary and is either at project or stage level. Once approved, the exception plan becomes the
project plan or stage plan.
Question 2

Estimate the duration of activity A by applying PERT formula. Without using PERT, the duration
estimate for activity A would be 7 workdays. Suppose an optimistic time estimate for this activity is 5
workdays, and a pessimistic time estimate is 15 workdays.

Answer

8 days

MCQ Week 7 (Quality theme)

Question 1

What is the major area/areas to help quality management according to PRINCEZ?

(A) Quality assurance

(B) Quality assurance and Quality planning

(c) Quality assurance, Quality planning and Quality control

(D) Quality assurance, Quality planning, Quality control and Quality processing

Question 2

What is an activity to review the project independently to ensure it is being managed in given
objectives set for itself and Any organizational standards and policies that exist?

(A) Quality planning

(B) Quality assurance

(C Quality control

(D) Project assurance

Question 3

What in project product description lists the major products that the project will deliver and also
defines the scope of the project?

(A). List

(B) Acceptance criteria

(C) Composition
(D) Purpose

Question 4

Which section details the acceptable freedom that a customer will allow nearby acceptance criteria?

(A) Project-level Quality Tolerances

(B) Customer-level Quality Tolerances

(C) Quality-level Quality Tolerances

(D) Quality assurance

Question 5

What is created at the game dime as the plan which outlines the activities to deliver that product?

A) Quality Theme

B) Acceptance criteria

C) Product descriptions

D) Quality criteria

Question 6

--------sued to track all the quality events carried out during the project?

A) Product description

B) Quality register

C) Quality lists

(D) Quality record

Question 7

What are the types of Quality methods?

A) Out-Process methods

B) Appraisal methods and Out-process methods

(c) In-Process methods and Appraisal methods

(D) In-Process methods

Question 8

---------is a histogram that can help to identify and prioritize problem areas?

A Scatter charts

(B) Run chart

(c) Control chart

D) Pareto chart

Question 9

What should be maintained to provide evidence that the product has been reviewed after passing
each check?

A) Quality registers

B) Quality records

C)Quality Identifiers

D) Product registers

Question 10

--------is the coordinated activities to direct and control an organization with regard to quality?

(A) Quality assurance

(B) Quality description

(C) Quality management

(D) Quality Tolerances

Tutorial _Week 7 _ Essay Questions

Q1) What are the main aspects are involved in “Quality planning”?

Answer

• Defining the specification of the project’s products

• Understanding how the products will be inspected and reviewed to see if they
conform to their specifications and who should have responsibility for this review
• Defining who should have responsibility for final approval of the products

Q2) What is meant by Quality Assurance and Project Assurance?

Answer

• Project Assurance is the responsibility of the Project Board, which checks to see if
the project is being conducted properly.
• Quality Assurance as a function or a department within an organization whose
responsibility is to establish and/or maintain the quality management system.

PRINCE2_Study Guide_ Quality theme Chap 6

Review Questions
The remainder of this chapter contains mock exam questions, first for the Foundation
exam and then for the Practitioner exam. Answers to the exam questions can be found in
Appendix A.
Foundation Exam Questions
1. Which is a purpose of the quality register?
A. To define the project’s approach to quality control
B. To specify a product’s quality criteria
C. To act as a pointer to quality records associated with a product
D. To specify a product’s quality methods

2. Which of the following describes how to manage quality throughout a project?

A. Project product description
B. Quality management approach
C. Product description
D. Quality register

3. Which of the following statements are true of both project assurance and quality
assurance?
1. They provide assurance that the project is being run to corporate standards.
2. They are independent of the managing level of the project management team.
3. The role is carried out on behalf of the business, user, and supplier perspectives of the
project board.
4. They are independent of the directing level of the project management team.
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4

4. Which of the following statements describes a minimum requirement for applying the
quality theme?
A. To review the business justification when exceptions are raised
B. To define how to identify ways of eliminating causes of unsatisfactory performance
C. To ensure that the project has at least two management stages
D. To define the project’s approach to communicating and engaging with stakeholders
240 Chapter 6 ■ Quality Theme

5. Identify the missing word(s) in the following sentence:

[?] is achieved by implementing, monitoring, and recording the quality methods of the
project.
A. Quality planning
B. Quality control
C. Quality assurance
D. Project assurance

6. Which of the following is a purpose of the project product description?

A. To gain agreement from the user on the project’s scope and requirements
B. To define how the project will be managed in order to deliver products that are fit for
their purpose
C. To define how the project will control uncertainty
D. To define how the project will control proposed modifications to the project’s products

7. Which of the following is a quality planning activity?

1. Creating product descriptions to understand what is required of a product
2. Scheduling the development activities of a product so that it will match its product
description
3. Carrying out a quality inspection on a completed product
4. Defining the quality methods that will be used to check that a product conforms to its
quality criteria
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4

8. Which of the following statement describes a minimum requirement for applying the
quality theme?
A. Using the quality review technique to inspect the project’s products
B. Using quality inspections to assess a product’s fitness for purpose
C. Using both in-process and appraisal quality methods
D. Maintaining records of quality activities

9. Which principle is being applied when quality criteria are specified in product
descriptions?
A. Learn from experience
B. Continued business justification
Review Questions 241
C. Focus on products
D. Manage by exception

10. Which of the following statements is a definition of customer quality expectations?

A. A summary of the quality activities planned for the project
B. A description of the measurable attributes of a product
C. A description of the quality expected of the project’s products
D. The measurable improvement resulting from an outcome

Tutorial Week 8_ MCQ

Question 1

What are the two types of risk classification according to PRINCEZ?

(A) Threats and Errors

(B) Opportunities and Events

(C) Threats and Opportunities

(D) Threats and Events

Question 2

What is the significance of the 'Plan' step within the risk management: process?

(A) To identify suitable management responses to be implemented to manage a risk in case the risk
should occur

(B)To plan the Communications Management Strategy in order to identify and capture any external
stakeholder risk information requirements

(C) Create a Risk Management Strategy for inclusion in the Project Initiation Documentation

(D) Establish the Project Board's specific risk management responsibilities and assign them as
owners of specific risks

Question 3
Which is not included in the generic steps that the project manager regularly performs to deal with
risk?

(A Identifying

B) Assessing

(C) Qualifying

D) Implementing

Question 4

Which of the following terms is used to describe the potential trigger point of a risk?

A) Risk impact

(B) Risk event

(C) Risk cause

(D) Risk effect

Question 5

Which risk response options could be applied to an opportunity?

1. Avoid

2. Exploit

3. Enhance

4. Keir

(A) 1and 2

(B) 2 and3

(c) 3 and 4

(D) 1and 4

Question 6

---------is maintained by the project manager as the central register to record all the uncertain events
carries out during the project?

(A Product description

(B) Risk register

(C) Risk lists

(D) Risk management Register

Question 7

---------------is a sum of money that is put aside just to deal with specific responses to threats or
opportunities

(A) Escalation Fund

(B) Risk Support

(C) Risk Budget

(D) Threat Budget

Week 8_ Essay _Risk Theme

Q1 Identify one of the risks of your project (the group project that you are working on
with your group members) and provide a risk register for the identified risk.

Please follow the PRINCE2’s recommended composition for risk register as follows:
Ans
Q2) Provide expected-value technique for evaluating the risks.

Week 9_ MCQ_Change_ Theme

Question 1

Identify the missing words in the following sentence.

Any requests for change, which require Project Board approval, should be recorded in the [?] and
monitored by the Project

Manager

(A) Product Description

(B) Issue Register

(c) Configuration Item Record

(D) Quality Register

Question 2

What is a purpose of the Change Authority?

(A) Determine the change budget for a project

(B) Assess the impact of all requests for change

(C Reduce the number of requests for change that need to be escalated to the Project Board

(D) Allow the Project Board to delegate the approval of all risks and Issue Reports

Question 3

Which is a type of issue?

(A) Problem/concern

(B Follow-on action recommendation

(C Exception Report
(D) Specification update

Question 4

Which of the following are purposes of an Issue Report?

1. Document an off specification

2. Record an issue's resolution

3. Capture all problems or concerns within the project

4. Capture recommendations for a request for change

A. 1,2,3

B. 1,2,4

C. 1,3,4

D. 2,3,4

Question 5

Which of the following is an off specification?

1. A missing product

2. A product delivered over budget

3. A product delivered late

4. A product that is forecast not to be provided

(A) 1 and a

(B) 2 and 3

(C) 3 and 4

(D) 1 and 4

Question 6

Which of the following options might be funded by a change budget?

(A) Assessing threats to the project

(B) Analysing the impact of a request for change

c) Reducing the probability of a threat

D) Implementing actions following a quality review

Question 7

Which of the following should be used to record issues that will be managed informally?

(A) Issue register

(B) Issue report

(C) Daily log

(D) Change control approach

Question 8

During which step of the issue and change control procedure might the project manage

need to create an exception plan?

(A) Assess

(B) Propose

(E) Decide

(D Implement

Question 9

If the project board decides to accept an off specification, what is this called?

A. Concession

B. Threat

C. Issue

D. Quality issue
Question 10

What is a purpose of the Change theme?

A. Prevent change to anything agreed in the Project Initiation Documentation

B. Ensure any potential changes to baselined products are controlled

C. Ensure that the correct versions are delivered to the customer

D. Assess changes to only the specialist products

Tutorial Week 9_Essay Questions

Question 1
0 Points
Identify 2 potential issues or changes related to your project (the group project that you are working
on with your group members) and specify their types.

Week 10_ MCQ__Progress Theme

Question 1

The purpose of which theme is to establish mechanism to monitor and compare actual
achievements against those planned?

A) Business Case

B) Change

C) Progress

D) Quality

Question 2

What is a purpose of a Checkpoint Report?

(A) Provides progress information on all the Work Packages within a stage

(B) Updates the Project Manager on the status of a Work Package

(C) Records results of all quality checks and quality reviews held during the stage
(D) Provides details of Work Packages to be issued before the next report is due

Question 3

Who sets the project tolerances?

A Project Board

B. Corporate, programme management or the customer

C. Executive

D. Project Manager

Question 4

How does the Progress theme support the "manage by exception "principle?

A . Provides for technical stages which can overlap

B. Ensures decision points are scheduled throughout the project to assess the viability of the project

C. Recommends actions which may improve the outcome of future projects

D. Provides for delegation of a unit of work within a defined level of authority

Question 5

Which factor should influence the length of a management stage?

A. Frequency of Highlight Reports

B. The level of project risk

C. Availability of the Project Board

D. Requirement of a specialist team for an element of the development work

Question 6

Which product is a time-driven control?

A) End Stage Report

B) Exception Report

C) Checkpoint Report

D) Lessons Report
Question 7

What is a purpose of a Daily Log?

(A)Record the products and activities planned for the stage

(B) Record informal issues

(C) Record and track the status of all products produced during a stage

(D) Update the Project Board on the progress of a stage

Question 8

What assists the Project Board in assessing project viability at certain points as defined in the Project
Plan?

(A) Sending regular Checkpoint Reports

(B) Authorizing one stage at a time

(C) Creating Exception Reports when tolerances are threatened

(D) Authorizing project closure

Question 9

Which is NOT an event-driven control?

(A) Highlight Report

(B) Exception Report

(c) Project Initiation Documentation

(D) End of a stage

Question 10

When does the Project Manager allocate tolerances to the Team Manager or team?

A When planning the stage

(B When authorizing the stage

C) When authorizing a work package

D) When approving a product description

 Tutorial_Week 10_Essay Questions
Question 1

What are the different types and levels of tolerance?

Time, Cost, Risk and Scope tolerances are the different types of tolerance. They can be set at three
different levels namely Project, Stage and Work package levels. The 3 levels are set by corporate
management, project board and the project manager respectively.

Question 2
Who creates an Exception Report and what is the purpose?

The Project Manager creates the exception report during the controlling a stage if he envisages that
his stage tolerance will be breached. The exception report provides information about exception to
the project board including options that have been considered to deal with the exception and allows
the project board to decide on situation in directing a project.

Week 11
Question 1

Which of the following is NOT a purpose of the Controlling a Stage process?

(A ) Hand over the responsibility to deliver Work Packages to the teams

(B) Review the progress of the work to deliver specialist products

(c) Manage the issue and change control process

(D) Provide information that enables the Project Board to decide whether to authorize the next
stage

Question 2

Which of the following is NOT an objective of the Controlling a Stage process?

(A) Produce an End Stage Report

(B)Deliver the agreed products to stated quality standards

c)Control threats to the stage and project

D Keep the Business Case under review

Question 3

Which of the following is an objective of the managing product Delivery process?

A. Ensure that the Team Manager and the teams understand the expected effort, time, and cost
needed to deliver the Products

B. Ensure that the various ways to deliver the project are evaluated

C. Define how quality management will be carried out during the project

D. Request authorization to start the next stage of the project

Question 4

Which of the following is NOT a purpose of the Managing Product Delivery process?

A. Control the link between the Project Manager and the Team Manager

B. Place formal requirements on accepting, executing, and delivering the project work

C. Take corrective action to ensure the stage remains within tolerance

D. Coordinate work to deliver one or more of the projects products

Question 5

When the reams (or the Team Manager if there is one) accept a Work Package, which management
product may need to be updated with details of extra product reviewers?

A. Work Package

B. Quality Register

C. Checkpoint Report

D. Configuration Item Record

Question 6

Which of the following is an objective of the Managing a Stage Boundary process?

A. Ensure that there is business justification for initiating the project

B. Approve all the products from the current stage

C. Assure the Project Board that all products in the current stage have been approved

D. Communicate breaches in project tolerance to corporate or programme management

Question 7

Which management product does the Project Manager use to escalate an issue to the Project
Board?

A. Highlight Report

B Lessons Report

C End Stage Report

D) Exception Report

Question 8

A purpose of the managing a stage boundary process is to provide the project board with sufficient
information so that it can:

1. Review whether the objectives set out in the original project initiation documentation have been
achieved.

2. Assess whether to commission the project.

3. Confirm continued business justification of the project.

4. Confirm acceptability of the project’s risks.

(A) 1 and 2

(B) 2 and 3

(C) 3 and 4

(D) 1 and 4

Question 9

Which statements does NOT correctly describe when the Closing a Project activity might be used in a
Project?

A) Directly following a request from the Project Board to close the project earlier than

expected.

B) Directly following a review of the status of the final delivery stage by the Project

Manager.

C) Directly preceding the decision by the Project Board about whether or not to close the project.

D) Directly following the planning for the final stage of the project.
Question 10

How might the Project Manager use the Project Plan during the Closing a Project process?

A) To update with actuals from the final stage

B) To update with forecasts for the final stage

C) To plan the work to review the post-project benefits

D To control and monitor the work of the final stage

Question 11

When preparing the End Project Report the Project Manager would NOT review the………?

A) Project Initiation Documentation

(B) Lessons Log

(C) Follow-on Action Recommendations

(D) Project Brief

Question 12

Which of the following statements represents how the Closing a Project process helps to

implement the Risk theme?

A. Describes the activity where the procedure for managing threats for the project is

defined

B. Describes the activity where ongoing opportunities for the project's products are passed on to the
operational and maintenance teams.

(C) Describes the activity where the delivery teams report risks to the Project Manager

(D Describes the activity where risks are captured in the Risk Register

Question 13

What is a purpose of the closing a project process?

A) To enable the project manager to review whether the project has anything further to contribute
B)To enable the project board to decide whether to close the project

C) To enable the project manager to manage the final delivery stage

D) To enable the delivery team to create the specialist products of the final stage

Question 14

When might the closing a project process be used in a project?

1. Directly following a request from the project board to prepare to close the project earlier

than expected

2. While the project manager is planning the activities for the closure of the project

3. While the project board is deciding to authorize the closure of the project

4. Directly preceding the decision by the project board whether to close the project

(A) 1 and 2

(B) 2 and 3

(C) 3 andA

(D) 1 and 4

Question 15

Which of the following are purposes of the end project report?

1. To show the activities required to gain acceptance of the products and evaluate the projects

performance

2. To pass on details of ongoing risks

3. To document lessons that could be applied to other projects

1. To show how and when the achievement of the post-project benefirs can be made

(A) 1 and 2

(B) 2 and 3

(C) 3 and 4

(D) 1 and 4
Question 16

Which of the following is a purpose of the lessons report?

(A) To recommend post- project actions specific to the project's products

B) To plan how and when the project's benefits will be reviewed

C To collate lessons that could be usefully applied to the current project

(D) To provoke action to embed positive experience into the organization's way of working

Question 17

Which process helps to ensure that the project has a clear end rather than slowly drifting

into the operational usage of the project’s products?

(A Starting up a project

(B) Initiating a project

(C) Controlling a stage

(D) Closing a project

Question 18

Which management product defines the management actions that will be out into place to

ensure that the project outcomes are achieved?

(A) Project initiation documentation

(B) Benefits management approach

(C) End project report

(D)Lessons report

Tutorial Week 11_Essay Questions

Question 1
Which management product does the Project Manager use to review the progress of Work Packages?

The Project Manager uses Checkpoint Reports, the Quality Register, and Configuration Item Records
for the products being delivered to review the progress of the Work Package.
Question 2

Which role is primarily involved with carrying out the activities of the Managing a Stage Boundary
process?

The Project Manager primarily carries out the activities of the Managing a Stage
Boundary process. However, the Senior User may be involved when creating the Stage Plans to
confirm or direct the production of Product Descriptions, and the Executive may be involved with any
updates of the Business Case.

Chapter 10 Managing the Middle of a Project Successfully with

PRINCE2
Review Questions
The remainder of this chapter contains mock exam questions, first for the Foundation
exam and then for the Practitioner exam. The answers to these questions can be found in
Appendix A.
Foundation Exam Questions
1. A purpose of the managing a stage boundary process is to provide the project board with
sufficient information so that it can:
1. Review whether the objectives set out in the original project initiation documentation have
been achieved.
2. Assess whether to commission the project.
3. Confirm continued business justification of the project.
4. Confirm acceptability of the project’s risks.
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4

2. Which of the following is an objective of the controlling a stage process?

A. To produce an end stage report
B. To ensure that the host site can support the products when the project is disbanded
C. To provide management direction and control throughout the project
D. To keep the business case under review

3. Which activity can take place within the managing a stage boundary process?
A. Review and, if necessary, update the project initiation documentation
B. Produce highlight reports
C. Accept work packages
D. Sign off on completed work packages
4. In which process are work packages triggered?
A. Starting up a project
B. Directing a project
C. Controlling a stage
D. Managing product delivery
Review Questions 387

5. Which of the following is a purpose of the managing product delivery process?

A. To create a fixed point at which acceptance of the project’s products is confirmed
B. To place formal requirements on accepting, executing, and delivering the project work
C. To take corrective action to ensure the stage remains within tolerance
D. To ensure that the prerequisites for initiating the project are in place

6. Which of the following is a purpose of the controlling a stage process?

A. To hand over the responsibility for delivering work packages to the teams
B. To enable the organization to understand what work needs to be done before committing
to a significant expenditure
C. To enable the project board to be accountable for the project’s success
D. To provide information that enables the project board to decide whether to authorize
the next stage

7. Which of the following is an objective of the managing product delivery process?

A. To ensure that the team manager and the teams understand the expected effort, time,
and cost needed to deliver the products
B. To ensure that the various ways to deliver the project are evaluated
C. To define how quality management will be carried out during the project
D. To request authorization to start the next stage of the project

8. In which process are approvals obtained for completed products?

A. Initiating a project
B. Directing a project
C. Controlling a stage
D. Managing product delivery

9. Which of the following is an objective of the managing a stage boundary process?

A. To ensure that there is business justification for initiating the project
B. To approve all the products from the current stage
C. To assure the project board that all products in the current stage have been approved
D. To communicate breaches in project tolerance to corporate, programme management,
or the customer

10. In which process are specialist products created?

A. Initiating a project
B. Controlling a stage
C. Managing product delivery
D. Managing a stage boundary

Chapter 11 Managing the End of a Project Successfully with

PRINCE2

Review Questions
The remainder of this chapter contains mock exam questions, first for the Foundation
exam and then for the Practitioner exam. Answers to the exam questions can be found in
Appendix A.
Foundation Exam Questions
1. What is a purpose of the closing a project process?
A. To enable the project manager to review whether the project has anything further to
contribute
B. To enable the project board to decide whether to close the project
C. To enable the project manager to manage the final delivery stage
D. To enable the delivery team to create the specialist products of the final stage

2. When might the closing a project process be used in a project?

1. Directly following a request from the project board to prepare to close the project earlier
than expected
2. While the project manager is planning the activities for the closure of the project
3. While the project board is deciding to authorize the closure of the project
4. Directly preceding the decision by the project board whether to close the project
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4

3. Which of the following are purposes of the end project report?

1. To show the activities required to gain acceptance of the products and evaluate the project’s
performance
2. To pass on details of ongoing risks
3. To document lessons that could be applied to other projects
4. To show how and when the achievement of the post-project benefits can be made
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4

410 Chapter 11 ■ Managing the End of a Project Successfully with PRINCE2

4. Which of the following is a purpose of the lessons report?
A. To recommend post-project actions specific to the project’s products
B. To plan how and when the project’s benefits will be reviewed
C. To collate lessons that could be usefully applied to the current project
D. To provoke action to embed positive experience into the organization’s way of working

5. Which of the following is an objective of the closing a project process?

A. To prepare a stage plan for the early phases of operational support for the project’s
products
B. To request authorization to start the final stage of the project
C. To provide authority to close the project
D. To ensure that any continuing threats to the project’s products are highlighted in the
follow-on action recommendations

6. Which of the following processes enables the project board to be accountable for the project’s
success?
A. Closing a project
B. Controlling a stage
C. Directing a project
D. Managing product delivery

7. Which of the following is an objective of the directing a project process?

A. To obtain acceptance records to verify user acceptance of the project’s products
B. To create an end project report to review the performance of the project against its
baselines
C. To ensure that there is authority to close the project
D. To prepare the stage plan for the last management stage

8. Which process allows the two-way flow of information about the closure of the project
between the project board and corporate, programme management, or the customer?
A. Controlling a stage
B. Managing product delivery
C. Closing a project
D. Directing a project

9. Which process helps to ensure that the project has a clear end rather than slowly drifting
into the operational usage of the project’s products?
A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Closing a project
Review Questions 411

10. Which management product defines the management actions that will be put into place to
ensure that the project outcomes are achieved?
A. Project initiation documentation
B. Benefits management approach
C. End project report
D. Lessons report

MCQ From the PRINCE2

1)Which statement about controls is CORRECT?

A) A highlight report is an event-driven control

B) An exception report is a time-driven control
C) A daily log is an event-driven control
D) A checkpoint report is a time-driven control

2)Which document is used to identify interested parties that need to be informed of

project closure?

A) Change control approach

B) End project report
C) Communication management approach
D) Project brief

3)Any change to the products agreed at the start of a stage is monitored as part of
the (?) process, on a day-to-day basis.

A) Directing a project
B) Controlling a stage
C) Managing a stage boundary
D) Closing a project

4) Which two statements about the "continued business justification" principle are
CORRECT?

1. The business justification for a project should be documented

2. The project manager should be responsible for the business justification
3. A project must be stopped if the business justification changes
4. Compulsory projects still require business justification
1 and 4

5) PRINCE2 mandates that the project board represents the primary stakeholder
interest. Which principle does this follow?

A) Manage by stages
B) Focus on products
C) Defined roles and responsibilities
D) Learn from experience

6)When is it confirmed whether a project's objectives have been achieved?

A) During the "closing a project" process

B) During the final end stage assessment
C) During the "controlling a stage" process
D) During the "managing a product delivery" process

7) Which statement correctly describes project assurance and quality assurance?

A) Project assurance provides assurance to the project's stakeholders whereas

quality assurance provides assurance to the wider corporate, program, or customer
organization
B) They are both the responsibility of the project board, but project assurance may
be delegated
C) They are both independent of the project management team
D) Project assurance and quality assurance are both the responsibility of corporate,
program management, or the customer
8) If a baselined product requires modification, the recommended (?) procedure, or
equivalent procedure should be used

A) Risk management
B) Exception management
C) Issue and change control
D) Quality control

9) According to the "manage by exception" principle, what should be defined to

establish limits of delegated authority?

A) Scope of the project

B) Costs of the project
C) Timescales for the project
D) Tolerances for the project

10) Which two statements are CORRECT about the minimum requirements for
applying the change theme?

1. Identified issues must be assessed for their impact on the business justification for
the project
2. Project issues must be captured, examined, and managed throughout the project
lifecycle
3. The actual status of products must be verified to ensure that this matches the
authorized state
4. A budget must be established to pay for requests for change and their analysis
1 and 2

11) Which is a purpose of the "controlling a stage" process?

A) To agree, perform, and deliver project work

B) To draft a plan for the next stage
C) To agree tolerances for the stage
D) To take action so that the stage remains within tolerance

12)1What is likely to be avoided by applying the "tailor to suit the project" principle?

A) Unnecessary management effort

B) Project risks
C) Training
D) Procurement procedures

13)Which is a responsibility of the team manager role?

A) To accept authorized work packages from the project manager
B) To review the highlight report for the previous reporting period
C) To review the tailoring approach and its implications for project controls
D) To examine and escalate issues, taking necessary corrective actions

14) which situation might the "controlling a stage" process be used?

A) To manage a long initiation stage of a complex project

B) To manage the activities of a complex program
C) To organize support activities following the handover of products to operations
D) To create and exception plan to replace the current stage plan

15) Which is a step in PRINCE2's recommended approach to planning?

A) Identify activities and dependencies

B) Describe the means of communication for the project
C) Implement responses for opportunities
D) Baseline the project deliverables

16)What is an advantage of applying the "learn from experience" principle?

A) It allows the project board to delegate cost tolerances to the project manager
B) It allows the project team to fully understand their roles and responsibilities
C) It allows the project manager to delegate time tolerances to the team managers
D) It allows the project team to identify improvements to be made during the project

17) Which is a responsibility of the business representative on the project board?

A) To set tolerance levels for the project

B) To ensure the project represents value for money
C) To confirm the project delivers the required functionality
D) To check the required quality levels are achieved by the project's products

18)What makes a project a PRINCE2 project?

A) It has project processes that satisfy the objectives of PRINCE2 processes

B) It has a permanent project organization to deliver a long-term result
C) It has established technology to improve business as usual
D) It applies some of the PRINCE2 principles

19)What is risk probability?

A) The scale of the risk should it occur

B) The probable effect on the project being able to deliver its objectives
C) A probable timeframe within which the risk may occur
D) A measure of the likelihood of the risk occurring

Which describes the "implement" step within the recommended risk management
procedure?
A) Project support allocates the risk budget to fund the selected risk responses
B) The risk owner decides the best response to control the risk
C) The risk owner and the risk actionee carry out activities to control and deal with
the risk
D) The project manager formulates the risk management approach

Which is an objective of the "initiating a project" process?

A) To ensure that there is authority to initiate the project

B) To prepare the plans for the subsequent delivery stages
C) To summarize how the organization's project management method will be tailored
for the project
D) To request authority from program, corporate management, or the customer to
deliver the project

Which is a minimum requirement for applying the risk theme?

A) To assign risk actionees to undertake planned risk responses

B) To escalate identified threats to the project board
C) To record identified threats in a risk register
D) To establish a risk budget to fund responses to risks

If a work package is forecast to exceed its tolerances, how should a team manager
inform the project manager?

A) By submitting an exception report

B) By submitting an exception plan
C) By raising an issue
D) By raising a risk

Who is responsible for documenting any tailoring of work packages?

A) Executive
B) Project manager
C) Team manager
D) Project support

Which is a minimum requirements for applying the quality theme?

A) To define the use and format of quality records

B) To define the project's approach to quality assurance
C) To define proxy measures tat indicate achievable benefits
D) To define the project's approach to project assurance
Which is a purpose of the quality theme?

A) To establish the mechanisms to judge whether a project is desirable and

achievable
B) To look for ways to improve the effectiveness of the management of the project
C) To control uncertainty to improve the ability of the project to succeed
D) To establish mechanisms to control any unacceptable deviation

Which is a purpose of the business case theme?

A) To establish mechanisms for managing issues that may impact the baseline
B) To establish methods to judge whether the ongoing project is justified
C) To assess and control uncertain events or situations
D) To describe how products will be delivered that are fit for purpose

Which process provides the project board with the information it requires in order to
commit resources to the project?

A) Managing product delivery

B) Initiating a project
C) Controlling a stage
D) Directing a project

Which two statements describe a highlight report?

1. It provides a summary of the stage status

2. It is used by the project board to monitor the progress of the stage and project
3. It is produced by the project manager when a new risk is identified
4. It is used by the project manager to escalate an exception
1 and 2

Which two statements about the risk theme are CORRECT?

1. It identifies how to manage risks at the corporate program management or

customer level of an organization
2. It aims to support better decision-making through a good understanding of threats
and opportunities
3. It explains the risk management activities to use to improve the chances of a
project delivering its objectives
4. It identifies, assesses and controls approved changes to the baseline
2 and 3

What must be recorded in the Project Initiation Documentation (PID) to meet the
minimum requirements for applying the progress theme?

A) The overall approach to managing by exception

B) The tailoring required for progress reports
C) The tolerance areas that will not be controlled
D) The levels of management control that will be used

Which theme establishes mechanisms to monitor and compare actual achievements

against those planned?

A) Plans
B) Change
C) Progress
D) Quality
Which role is responsible for the management of a risk assigned to it?

A) Project support
B) Risk owner
C) Risk actionee
D) Project assurance

Which is a responsibility of the change authority?

A) To ensure an acceptable solution is being developed

B) To prepare a team plan and agree it with the project manager
C) To maintain project files according to document control procedures
D) To approve or reject requests for change within the delegated limits

What does applying the "manage by stages" principle ensure?

A) That the customer's quality expectations and acceptance criteria are captured and
agreed
B) That the project is properly initiated before work begins on delivery of the project's
outputs
C) That the project management team understands what they are accountable for
D) That the project is only started and continued if it is desirable, viable, and
achievable

A management stage can be longer when risk is (?), typically in the middle of
projects.

A) Complex
B) Understood
C) Lower
D) Higher

What takes place during the "closing a project" process?

A) The post-project benefits reviews are performed
B) Ownership of the project's products is transferred to the customer
C) An end stage report is prepared for the final stage
D) The project closure notification is reviewed and approved

Which is a purpose of the "starting up a project" process?

A) To understand the resources and costs to deliver the project's products

B) To ensure that there is authority to deliver the project's products
C) To do the minimum to decide whether is is worthwhile initiating the project
D) To create the management products required to control the project
In a customer/supplier context, which is a responsibility of a supplier?

A) To deliver the benefits of the project

B) To provide the project mandate
C) To deliver the outputs of the project
D) To provide the requirements for the products

Which is a minimum requirement for applying the organization theme?

A) To ensure the senior user verifies user requirements

B) To ensure that the change authority is delegated
C) To ensure that all the responsibilities of the project board are fulfilled
D) To ensure that the supplier resources are available

When should the team manager produce a checkpoint report?

A) When a work package is being negotiated

B) At the frequency agreed in the work package
C) On the completion of the quality-check activities for each product
D) When reviewing how a stage is progressing

Which statement describes the "directing a project" process?

A) It enables the project board to assure that there is continued business justification
B) It covers the day-to-day activities of the project manager
C) It ensures there are regular progress meetings
D) It begins on completion of the "initiating a project" process

Which is a purpose of the plans theme?

A) To identify, assess, and control uncertainty within the project

B) To establish a coding system for all components of the project's products
C) To define the means of delivering the products
D) To produce a benefits management approach
Which is a purpose of a quality management approach?

A) To define the customer's quality expectations for the project

B) To define the quality standards to be applied to a project
C) To identify the level of quality required for each of the projects products
D) To summarize the planned quality management activities

How does defining a product's quality requirements support the "focus on products"
principle?

A) By providing the project's tolerances so that authority can be delegated

B) By providing the responsibilities for the project management team
C) By providing the justification for the project to be initiated
D) By providing an explicit understanding of what the project must deliver

Which is a feature of PRINCE2?

A) It is a method specifically designed for technical projects

B) It promotes continual learning in organizations
C) It includes many motivational techniques
D) It is designed to manage both projects and programs

Which roles should NOT be combined?

A) Project board and change authority

B) Project manager and team manager
C) Executive and project manager
D) Project manager and project support

Which is a characteristic of a project?

A) It is considered low risk

B) It avoids stresses and strains between organizations
C) It maintains business as usual
D) It involves cross-functional teams

Which is an objective of the "managing a stage boundary" process?

A) To request authorization to start the next stage

B) To ensure that all threats and opportunities for the current stage have been
closed
C) To ensure that work on products allocated to the team for the next stage is
authorized
D) To implement actions to resolve tolerance deviations from the stage plan
In which process is authorization given to deliver the project's products?

A) Starting up a project
B) Initiating a project
C) Managing a stage boundary
D) Directing a project

Which is a minimum requirement for applying the business case theme?

A) To document the responsibility for defining the standards for the business case
B) To appoint a senior user from an area of the business impacted by the project
C) To have the benefits management approach approved by the participants of
benefits reviews
D) To delegate the development of the business justification to the project manager

How is the project initiation documentation used during the "closing a project"
process?

A) It is used as the basis for comparing the original aim of the project against what
was actually achieved
B) It provides the controls for the final stage of the project
C) It is updated to include relevant lessons from previous projects
D) It provides the project product description for approval by the project board

Which process aims to ensure that during the project all parties understand the
project objectives?

A) Starting up a project
B) Directing a project
C) Initiating a project
D) Managing product delivery

When should the "managing a stage boundary" process be undertaken?

A) Close to the end of each management stage

B) Close to the start of each management stage
C) At the end of the final stage
D) At the end of the "starting up a project" process

What is a project outcome?

A) A measurable improvement that is perceived as an advatage by one or more

stakeholders
B) The reason for the project
C) The result of the change derived from using the project's outputs
D) The project's specialist products
The six aspects of project performance to be manager are (?, ?, ?), costs,
timescales, and scope.

A) benefits, change, risk

B) benefits, quality, risk
C) change, quality, risk
D) benefits, change, quality

Which management stages must a PRINCE2 project consist of, as a minimum?

A) Starting up, initiation, and at least one other stage for the rest of the project
B) At least one stage for developing products, and a closing stage
C) Initiation, and at least on other stage for the rest of the project
D) Initiation, at least one stage for developing products, and a closing stage

Which statement about project stakeholders is CORRECT?

A) All stakeholders must be identified at the start of the project

B) All stakeholders are members of the project board
C) All stakeholders are external to the corporate organization
D) All three principle categories of stakeholder have their interests represented by
the project board

What should be provided by a project mandate?

A) Terms of reference for a project

B) A detailed business case
C) Tolerances for each management stage
D) A plan for the initiation stage

Which of the below mentioned topics is outside the scope of PRINCE2?

A)Leadership Capability
B) Detailed Technique
C) Specialist aspects
D) All of the above

The purpose of which plan is to provide a schedule for measuring the achievement
of benefits?

A) Benefits Review Plan

B) Exception Plan
C) Project Plan
D) Initiation Stage Plan

The purpose of the (?) them is to define the structure of accountability and
responsibilities on the project

A) Plan
B) Organization
C) Progress
D) Risk Management
In PRINCE2, according to the organizational them which management level sits
outside the project management team but is responsible for commissioning the
project and giving overall direction?

A) Project Manager
B) Team Manager
C) Project Board
D) Corporate and Program Management

According to PRINCE2, which team works independent of Project Management

team?

A) Project assurance
B) Senior Supplier
C) Quality assurance
D) Project Support

What is the primary objective of the Quality Review Technique?

A) Correct any errors found in a product during quality review technique

B) Update the status information in the Configuration Item record when a product is
signed-off
C) Involve key interested parties in promoting wider acceptance of the product
D) Develop and improve the specification of a product through continuous
assessment

Which of the below mentioned plan is created in order to recover from the effect of a
tolerance deviation?

A) Exception Plan
B) Work Plan
C) Team Plan
D) Stage Plan

What levels of plan are recommended by PRINCE2?

A) Project Plan and Stage Plan
B) Project Plan, Stage Plan, and Team Plan
C) Project Plan, Stage Plan, Team Plan, and Exception Plan
D) Project Plan

The purpose of the (?) theme is to identify, assess and control uncertainty and to
improve the ability of the project to succeed.

A) Plan
B) Organization
C) Risk
D) Process

Which is one of the six aspects of project performance that needs to be managed?

A) Accuracy
B) Reliability
C) Scope
D) Ease of Use

What them ensures that project is desirable, viable, and achievable?

A) Organization
B) Progress
C) Business Case
D) Risk

What process is triggered by the Project Manager's request to initiate a project?

A) Starting up a Project
B) Initiating a Project
C) Directing a Project
D) Managing a Stage Boundary

The purpose of what theme is to establish mechanisms to monitor and compare

actual achievements against those planned?

A) Business Case
B) Change
C) Progress
D) Quality

Which is an objective of the Closing a Project process?

A) Check that all the project's products have been accepted by the users
B) Prepare for the final stage of the project
C) Capture the customer's quality expectations
D) Ensure that all benefits have been achieved

A purpose of the Managing a Stage Boundary process is to provide the Project

Board with sufficient information so that it can approve the (?) for the next stage.

A) Work Packages
B) Exception Report
C) Stage Plan
D) Project Brief

What theme provides information on what is required, how it will be achieved and by
whom?

A) Organization
B) Plans
C) Business Case
D) Quality

Which is recommended as a possible risk response type for an opportunity?

A) Reduce
B) Transfer
C) Reject
D) Fallback

The purpose of the (?) process is to establish solid foundations for the project,
enabling the organization to understand the work that needs to be done to deliver the
project's products.

A) Initiating a Project
B) Starting up a Project
C) Directing a Project
D) Managing a Stage Boundary

Which is a purpose of the Managing Product Delivery process?

A) Controls the link between the Project Manager and the Team Manager(s)
B) Tracks the progress of a stage with the help of Checkpoint Reports
C) Provides a link between the work of the Project Manager and the Project Board
D) Maintains a focus on the delivery of benefits throughout the stage

Which role is responsible for authorizing and monitoring work to be completed and
for taking corrective action within a stage?

A) Project Manager
B) Project Support
C) Project Assurance
D) Team Manager

Which fact is true of Project Assurance but not quality assurance?

A) Responsible for monitoring the conduct of the project

B) Independent of the Project Manager
C) Appointed as part of the project management team
D) Responsible for reviewing the project for compliance with corporate standards

Which is NOT a characteristic of a project?

A) Has a higher degree of risk than business as usual

B) Involves people with different skills introducing a change that will impact others
outside of the team
C) Has a lifespan that usually covers the delivery of the desired outcomes and the
realization of all the expected benefits
D) A temporary management structure created for the implementation of business
products
C) Has a lifespan that usually covers the delivery of the desired outcomes and the
realization of all the expected benefits

What product forms the "contract" between the Project Manager and the Project
Board for the project?

A) Project Plan
B) Project Product Description
C) Project Initiation Documentation
D) Project Brief
C) Project Initiation Documentation

Which is an objective of the Managing a Stage Boundary process?

A) Enable the Project Board to commit resources and expenditure required for the
Initiation Stage
B) Review and, if necessary, update the PID
C) Provides a break between those managing the project from those creating
products
D) Ensure a periodic review is held to approve the products created within the

How should a Team Manager escalate a suggestion for an improvement to a

product?

A) Include details in a Checkpoint Report

B) Include details in a Highlight Report
C) Raise an issue
D) Raise an Exception Report

Which is a purpose of the Closing a Project process?

A) Define the procedure for handing over products

B) Provide a fixed point at which acceptance for the project product is confirmed

C) Define formal requirements for the acceptance, execution and delivery of project
work
D) Confirm all project benefits have been achieved
B) Provide a fixed point at which acceptance for the project product is confirmed

Which is an objective of the Starting up a Project process?

A) Confirm there are no known restrictions that would prevent the project from being
delivered
B) Ensure all Team Managers understand their responsibilities
C) Get approval for the Project Plan from corporate or program mangaemnet
D) Prepare the Project Initiation Documentation for authority to initiate the project

What process is used to provide an interface with corporate or program

management?

A) Managing Product Delivery

B) Directing a Project
C) Controlling a Stage
D) Managing a Stage Boundary

Which is NOT a purpose of an End Project Report?

A) Compare project achievements against what was originally agreed

B) Record information that will help future projects
C) Prompt the Project Board to authorize the next stage
D) Pass on details of any ongoing risks for those who will maintain and operate the
finished product

If a baselined product requires modification, the (?) procedure should be applied in

order to manage the modification.

A) Risk management
B) Exception
C) Issue and change control
D) Quality control
...
Which is a purpose of a Project Brief?

A) Describe an agree position from which the project can be started

B) Describe the information needs of the project's stakeholders
C) Describe the configuration management that will be used by the project
D) Describe the reporting requirements of the Project Board

Which is one of the four integrated elements within PRINCE2?

A) Quality
B) Role descriptions
C) Processes
D) Product descriptions

Which of the following statements apply to a Stage Plan?

1. Is produced with the knowledge of earlier stages.

2. Provides the basis for control by the Project Board
3. Is produced close to the time when the planned events will take place
4. Provides the basis for day-to-day control by the Project Manager
...
Because the Project Board receives regular (?), there is no need for regular progress
meetings.

A) End Stage Reports

B) Checkpoint Reports
C) Exception Reports
D) Highlight Reports
D) Highlight Reports

Which is a benefit of using the product-based planning technique?

A) All the required products of the project will be delivered to time and to cost
B) Clearly shows how long a project will take
C) It removes the need for activity-based planning
D) Reduces the risk of incorrectly scoping the project

Which of the following statements about the purpose of the Risk theme are true?

1. The Risk theme identifies how to manage risk at the corporate or program level of
an organization
2. The Risk theme explains the risk management activities to use to improve the
chances of a project delivering its objectives.
...
What project management team role can authorize the premature closure of a
project?
A) Project Manager
B) Project Board
C) Project Support
D) Project Assurance
B) Project Board

Which is a purpose of the Organization theme?

A) Set the tolerance on the cost of resources

B) Provide project management training to those working within the project
C) Define the structure of accountability and responsibilities on the project
D) Implement the controls required to permit management by exception
C) Define the structure of accountability and responsibilities on the project

Which process enables the Project Board to exercise overall control of a project?

A) Directing a Project
B) Controlling a Stage
C) Starting up a Project
D) Initiating a Project

Which is the first plan to be created?

A) Project Plan
B) Initiation Stage Plan
C) Team Plan
D) Exception Plan

What is the PRINCE2 definition of a project?

A) A number of activities managed as a unit

B) A unique undertaking that requires organization and resources
C) An element of work that a Project Manager agrees to deliver
D) A temporary organization created for the purpose of delivery business products

Which of the following is funded from a risk budget?

a) All changes to the baseline cost of the project

b) Increased tolerance required by the Project Manager to complete a stage
c) Changes to approved baselined products
d) The correction of an off-specification
Which is NOT an objective of the Managing Product Delivery process?

A) Ensure suppliers understand what is expected of them

B) Ensure products of appropriate quality are delivered
C) Ensure the Project Board is kept informed of progress on the products
D) Ensure work for the team is agreed with the Project Manager

Which is an objective of the quality review technique?

A) Involve key interested parties to promote wider acceptance of the product

B) Develop and improve the specification of a product through continuous
assessment
C) Agree any changes required to the baselined product
D) Update the status information in the Configuration Item Record when a product is
signed-off

Which is a purpose of the communication Management Strategy?

A) Identify how and by whom the project's products will be controlled and protected
B) Define the method of communication between the project and its stakeholders
C) Define the structure of responsibilities and accountabilities in support of effective
decision making in a project
D) Identify the communications required from the Team Manager(s) to the Project
Board

Any requests for change, which require Project Board approval, should be recorded
in the [ ? ] and monitored by the Project Manager.

a) Product Description
b) Issue Register
c) Configuration Item Record
d) Quality Register

Which is a recommended quality review team role?

a) Senior User
b) Presenter
c) Project Support
d) Project Assurance

If a product fails its quality check, what product should always be updated?

a) Risk Register
b) Issue Register
c) Quality Register
d) Lessons Log

In what product should the Project Manager enter the details of issues that are
resolved without using the formal issue and change control procedure?

a) Stage Plan
b) Daily Log
c) Configuration Item Record
d) Checkpoint Report

Which of the PRINCE2 principles uses tolerances to establish the limits of delegated
authority?

a) Manage by stages
b) Tailor to suit the project environment
c) Focus on products
d) Manage by exception

Which is a purpose of the Starting up a Project process?

a) Ensuring that the prerequisites for initiating the project are in place
b) Establishing that the Project Plan can meet the required target dates
c) Creating the Project Initiation Documentation so the project can be initiated
d) Confirming to corporate or program management that quality expectations will be
met

When should the project management team be reviewed?

a) As and when new stakeholders are identified

b) When planning a quality review
c) When planning the next stage
d) During product creation

Which is NOT a responsibility of the Project Board?

a) Allocate tolerances to specialist teams

b) Transfer ownership of the Benefits Review Plan to corporate or program
management
c) Approve the Project Product Description
d) Confirm the required frequency of Highlight Reports

Who sets the project tolerances?

a) Project Board
b) Corporate/program management
c) Executive
d) Project Manager

PRINCE2 plans are carefully designed to meet the needs of the different levels in the
project organization. Why is this a benefit?

a) Ensures stakeholders are properly represented

b) Improves communication and control
c) Ensures that one plan will meet everyone's needs
d) Reduces the levels of management required in the project organization

What levels of plan are recommended by PRINCE2?

a) Project Plan
b) Project Plan and Stage Plan
c) Project Plan, Stage Plan and Team Plan
d) Project Plan, Stage Plan, Team Plan and Exception Plan

Which of the following is funded from a change budget?

a) All changes to the baseline cost of the project

b) Increased tolerance required by the Project Manager to complete a stage
c) Changes to approved baselined products
d) The correction of an off specification

What is risk appetite?

a) Part of the project budget, used to pay for any additional activities required to
manage risks
b) The funds the Project Board is willing to spend on the management of risk
c) Permissible deviation from planned expenditure without the need to escalate to
the next higher authority
d) An organization's attitude towards risk-taking

Which role represents the 'delivering' level on the project management team?

a) Project Board
b) Project Manager
c) Team Manager
d) Project Support
Which is a purpose of the Benefits Review Plan?

a) Document the justification for the undertaking of a project

b) Describe only residual benefits and those that could not be achieved during the
lifecycle of the project
c) Provide a schedule for measuring the achievement of benefits
d) Provide the reasons for the project, for entry into the Business Case

Which is a purpose of a Configuration Item Record?

a) Provide a summary of the status of all products at any one time

b) Provide any details of important links between configuration items
c) Support the creation of the project product breakdown structure
d) Include an analysis of an issue or risk which caused the product to change

Which is NOT a purpose of the Controlling a Stage process?

a) Take corrective actions to control deviations from the Stage Plan

b) Recommend the tolerances for the next stage
c) Report progress to the Project Board
d) Assign work to be done

Which is a true statement regarding stages?

a) A project can be scheduled without management stages

b) There can be several management stages within a technical stage
c) Several management stages can be scheduled to run concurrently
d) Technical stages and management stages should always end together

Which is a purpose of the Risk Management Strategy?

a) Defines the techniques to be used when assessing project risks

b) Summarizes exposure to strategic, program, project and operational risks
c) Recommends responses for each of the project risks
d) Identifies suitable risk owners for each of the project risks

Which role can the Project Manager also perform?

a) Executive
b) Project Assurance
c) Change Authority
d) Senior User
What are the three recommended types of issue?

a) Off-specification, request for change and concession

b) Off-specification, request for change and problem/concern
c) Request for change, problem/concern, and Issue Report
d) Request for change, Issue Report and risk

Which of the following is established within the Initiating a Project process?

a) The various ways in which the project can be delivered

b) Those who require project information have been identified
c) All of the information to develop the Project Brief is available
d) Any constraints which could affect the project have been removed

What term is used to describe when a risk might occur?

a) Impact
b) Proximity
c) Probability
d) Evaluate

Within what process are Team Plans produced?

a) Initiating a Project
b) Controlling a Stage
c) Managing a Stage Boundary
d) Managing Product Delivery

If a Project Manager has the appropriate specialist skills and knowledge, they may
also perform the role of [ ? ] on the project.

a) Senior Supplier(s)
b) Team Manager(s)
c) Project Assurance
d) Senior User(s)

Which statement is true for project stakeholders?

a) Some have decision-making authority within the project environment

b) All are external to the corporate organization
c) All are internal to the project management team structure
d) None have decision-making authority within the project environment

Which of the following is funded from a risk budget?

a) Potential changes that may be required as the project progresses
b) Shortfall in estimating the development costs of the project's products
c) Additional activities to reduce, avoid, fallback, transfer, share or enhance project
risks
d) Production of a Risk Management Strategy

Which is NOT an objective of the Controlling a Stage process?

a) Produce the Stage Plan for the next stage

b) Focus attention on delivery of the stage's products
c) Escalate threats to tolerances
d) Keep issues and risks under control

Which of the following describes an output?

a) Any of the project's specialist products

b) The result of the change derived from using the project's products
c) The measurable improvement resulting from an outcome
d) A negative outcome

Which is a purpose of the Quality theme?

a) Define the way in which the project will ensure that all products of the project are
fit for purpose
b) Define the procedures and responsibilities for the creation, maintenance and
control of project products
c) Establish mechanisms to judge whether the project remains desirable and
achievable
d) Enable the assessment of continuing project viability

Which factor should influence the length of a management stage?

a) Frequency of Highlight Reports

b) The level of project risk
c) Availability of the Project Board
d) Requirement of a specialist team for an element of the development work

After the first stage, when are the Stage Plans for further stages produced?

a) Near the end of the current stage

b) After completion of the current stage
c) When creating the Project Plan
d) At the start of the initiation stage
What is a risk cause?

a) Negative consequence of a threat occurring

b) Explanation of the uncertainty which, should it occur, would create a problem
c) Positive consequence of an exploited opportunity
d) A known situation which creates uncertainty

Which product is a time-driven control?

a) End Stage Report
b) Exception Report
c) Checkpoint Report
d) Lessons Report

Which is a purpose of the Project Product Description?

a) Define the quality checks that will be used for the project's products
b) Explain what the project must handover to achieve customer acceptance
c) Confirm the delivery timescales for the project's products
d) Document the Project Manager's responsibilities for delivering the project's
products

Which is a purpose of the Change Authority?

a) Determine the change budget for a project

b) Assess the impact of all requests for change
c) Reduce the number of requests for change that need to be escalated to the
Project Board
d) Allow the Project Board to delegate the approval of all risks and Issue Report

To which role does a Team Manager report an exception situation?

a) Project Manager
b) Project Board
c) Project Assurance
d) Project Support

What is the first step within the recommended risk management procedure?

a) Assess
b) Identify
c) Implement
d) Plan
 PRINCE 2 study guide

Assessment Test
Find out how much you know about PRINCE2 before you start studying this book by
answering the following questions. They are in the same format as the PRINCE2 Foundation
exam questions. You will find the answers at the end of this Introduction.
1. Which process occurs before the project has been commissioned?
A. Initiating a project
B. Managing a stage boundary
C. Starting up a project
D. Controlling a stage

2. During which PRINCE2 process is the project’s management team designed?

A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Managing product delivery

3. Which information does NOT appear in the PRINCE2 business case?

A. Business options
B. Delivery options
C. Project costs
D. Duration over which benefits will be measured

4. During which process is the stage plan for the initiation stage created?
A. Starting up a project
B. Initiating a project
C. Managing a stage boundary
D. Directing a project

5. The fact that project work often spans multiple organizations and functional divisions
relates to which characteristic of a project?
A. Change
B. Risk
C. Cross-functional
D. Uncertainty

6. Which of the following is NOT an example of a situation that PRINCE2 can be tailored
for?
A. Multi-organization projects
B. Small projects
C. Commercial customer/supplier environment
D. Business as usual

7. Which of the following is NOT a quality review technique activity?

A. Review preparation
B. Review meeting
C. Review follow-up
D. Review approval

8. Which PRINCE2 process is used to review and, if necessary, update the project management
team?
A. Managing a stage boundary
B. Directing a project
C. Controlling a stage
D. Managing product delivery
9. During which process would a change budget for a stage be authorized?
A. Initiating a project
B. Managing a stage boundary
C. Controlling a stage
D. Directing a project

10. Which PRINCE2 risk response type cannot be applied to an opportunity?

A. Accept
B. Enhance
C. Avoid
D. Share

11. Which of the following is a task in the approach to defining and analyzing products?
A. Prepare estimates.
B. Identify activities and dependencies.
C. Create the product breakdown structure.
D. Document the plan.

12. Which role might the project manager consult during the activities of the initiating a project
process to ensure that the various sections of the project initiation documentation meet the
needs of the project board?
A. Project assurance
B. Project support
C. Change authority
D. Team manager

13. The [?] is responsible for managing, monitoring, and controlling all aspects of a particular risk.
A. Risk owner
B. Risk manager
C. Risk actionee
D. Project manager

14. Which is NOT one of the six aspects of project performance that needs to be managed?
A. Quality
B. Contracts
C. Scope
D. Timescales

15. Which of the following describes a PRINCE2 risk?

A. A certain event that will affect the project in a positive or negative way
B. A certain event that will affect the project in a negative way
C. An uncertain event that will affect the project in a positive or negative way
D. An uncertain event that will affect the project in a negative way

16. Which management product does the project manager use to pass responsibility for the
delivery of the products to the team manager or team members?
A. Product descriptions
B. Team plans
C. Work package
D. Configuration item record

17. Which management product sets out the procedures, responsibilities, and tools and techniques
necessary to ensure that the project delivers what users expect?
A. Project product description
B. Quality management approach
C. Product descriptions
D. Quality register
18. Which management product does the project manager regularly create during the controlling
a stage process to report progress to the project board?
A. Checkpoint report
B. Highlight report
C. End stage report
D. Exception report

19. Which of the following management products might be used to capture an issue?
1. Daily log
2. Issue register
3. Issue report
4. Risk register
A. 1, 2, 3
B. 1, 2, 4
C. 1, 3, 4
D. 2, 3, 4

Assessment Test liii

20. The purpose of which theme is to provide a forecast for the project’s objectives and control
any unacceptable deviations?
A. Business case
B. Plans
C. Quality
D. Progress

21. During which process is the quality register created?

A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Managing product delivery

22. How would the project manager escalate a situation where stage tolerances are forecast to
be exceeded?
A. Exception report
B. Highlight report
C. Exception plans
D. End stage report

23. Which role is responsible for assembling the project initiation documentation?
A. Executive
B. Project manager
C. Project support
D. Senior user

24. Which level of management would make a decision regarding a breach of project
tolerances?
A. Corporate, programme management, or the customer
B. Project board
C. Project manager
D. Team manager

25. Which is the only PRINCE2 role within the project management team that has post-project
responsibilities?
A. Senior user
B. Executive
C. Senior supplier
D. Project manager
liv Assessment Test
26. During which process are specialist products created?
A. Initiating a project
B. Controlling a stage
C. Managing product delivery
D. Managing a stage boundary

27. The three types of issue are request for change, off-specification, and [?].
A. Potential opportunity
B. Dis-benefit
C. Problem or concern
D. External product

28. What is a purpose of the quality theme?

A. To ensure that issues affecting quality are appropriately managed
B. To identify, assess, and control uncertainty that might affect the quality of the project’s
products
C. To establish mechanisms to provide a forecast for the project’s objectives
D. To ensure that the project’s products meet business expectations

29. Which is NOT one of the benefits provided by PRINCE2?

A. It presents a generic approach that can be applied to any type of project.
B. It improves leadership capabilities.
C. It provides a thorough and economical set of reports.
D. It provides explicit recognition of project responsibilities.

30. Which of the following management products may be updated during the managing a stage
boundary process?
1. Project brief
2. Change control approach
3. Business case
4. Project approach
A. 1, 2, 3
B. 1, 3, 4
C. 1, 2, 4
D. 2, 3, 4

31. Which principle does the organization theme primarily implement?

A. Continued business justification
B. Learn from experience
C. Tailor to suit the project environment
D. Defined roles and responsibilities

Assessment Test lv “Plans Theme”

32. Which plan provides the business case with planned costs and timescales?
A. Project plan
B. Stage plans
C. Team plan
D. Exception plan

33. The project manager reviews the [?] to identify any organization that needs to be informed
when the project is closing.
A. Communication management approach
B. Work package for closing a project
C. Change control approach
D. Notification from the project board

34. Weighing a project’s benefits against ongoing operational and maintenance costs is one
aspect of [?].
A. Benefits review planning
B. Investment appraisal
C. Cost planning
D. Sensitivity analysis

35. Which of the following are the three primary interests that are represented on a PRINCE2
project board?
1. Business
2. Customer
3. User
4. Supplier
A. 1, 2, 3
B. 1, 3, 4
C. 1, 2, 4
D. 2, 3, 4

36. Which of the following statements describes the general approach to tailoring PRINCE2?
1. Use PRINCE2 with a lightness of touch.
2. Omit elements of PRINCE2 to suit the situation.
3. Avoid introducing unnecessary bureaucracy.
4. Adapt the method to external and project factors.
A. 1, 2, 3
B. 1, 2, 4
C. 1, 3, 4
D. 2, 3, 4

lvi Assessment Test

37. Which of the following is NOT an example of PRINCE2 reports?
A. Risk register
B. Product status account
C. Highlight report
D. Checkpoint report

38. Which one of the following is NOT a step in the PRINCE2 risk management procedure?
A. Communicate
B. Plan
C. Identify
D. Mitigate

39. What is the first plan created during the PRINCE2 process model?
A. Project plan
B. Stage plan for the initiation stage
C. Stage plan for the first delivery stage
D. Programme plan

40. Which of the following is the fundamental philosophy behind the PRINCE2 approach to
plans?
A. Just-in-time planning
B. Product-based planning
C. Brainstorming
D. Use of work breakdown structures

41. Which role is responsible for producing the outputs from the closing a project process?
A. Corporate, programme management, or the customer
B. Project board
C. Project manager
D. Team manager

42. Which process describes the work of the project manager in handling the day-to-day management
of each delivery stage?
A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Managing product delivery

Assessment Test lvii

43. During which PRINCE2 process is the outline business case created?
A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Managing a stage boundary

44. Which process is used to create the change control approach?

A. Starting up a project
B. Initiating a project
C. Controlling a stage
D. Managing a stage boundary