Term & Academic Year : ________________________________

Name of Student : ________________________________

Student ID No. : ________________________________

Degree Program and Year Level : ________________________________

ACKNOWLEDGMENT

This is to acknowledge receipt of the USJ-R Student Manual. As a Josenian

student, I hereby guarantee to take responsibility and abide by the rules, regulations,
and policies stipulated therein.
______________________________
Student’s Signature over Printed Name
Date Signed: ______________________

Please accomplish the lower portion and submit to the Student Welfare Office.
----------------------------------------------------------------------------------------------------------------------------------

Term & Academic Year : ________________________________

Name of Student : ________________________________

Student ID No. : ________________________________

Degree Program and Year Level : ________________________________

ACKNOWLEDGMENT

This is to acknowledge receipt of the USJ-R Student Manual. As a Josenian

student, I hereby guarantee to take responsibility and abide by the rules, regulations,
and policies stipulated therein.
______________________________
Student’s Signature over Printed Name
Date Signed: ______________________
 TABLE OF CONTENTS

PAGE
I. INTRODUCTION

Foreword………………………………………………………………………………….6
Effectivity……………………………………………………….………………………… 7
Historical Sketch………………………………………………………………………….8
Vision, Mission, Goals, Core Values……………………………………………………..21
Quality Statement………………………………………………………………………… 23
Josenian Graduate Attributes……………………………………………………………..24
University Seal……………………………………………………………………………26

II. UNIVERSITY POLICIES AND GUIDELINES

Article I. Student Admission……………………………………………………… 28

Section 1. Admission Policy……………………………………………. 28
Section 2. Classification of Students and Admission Requirements……
28

Article II. Enrollment/Registration of Students…………………………………. 33

Section 1. General Provisions………………………………………….. 33
Section 2. Admission and Enrollment Procedures…………………….. 33
Section 3. Student Status………………………………………………. 38
Section 4. Change of Course………………………………………....... 38
Section 5. Course Load and Sequence of Courses…………………….39
Section 6. Simultaneous Enrollment…………………………………... 39
Section 7. Excess or Overload Units…………………………………... 40
Section 8. Cross Enrollment…………………………………………… 42
Section 9. Summer/Study in another Higher Education Institution……
43
Section 10.Accreditation of Courses…………………………………… 43

Article III. Discontinuance from a Course or Program…………………………. 45

Section 1. Withdrawal from a Course…………………………………. 45
Section 2. Withdrawal from the Program…..………………………......
45
Section 3. Withdrawal of Enrollment………………………………….45
Section 4. Transfer Students…….……………………………………..46
Section 5. Payment of Fees……………………………………………47

Article IV. Examinations and Grading System………………………………….48

Section 1. Examinations……………………………………………….48
Section 2. Credits and Grading System…………………………….....49
Section 3. Absences and Tardiness……………………………………52

Article V. Retention Policies……..………………………..……………………..53

Section 1. General Retention Policies…………………………………53
Section 2. Specific Retention Policies…………………………………54
Article VI. Requirements and Regulations for Graduation……………………59 Section 2. Goals and Objectives………………………………………88
Section 1. Introduction………………………………………………..59 Section 3. Programs and Services……….…………………………….88
Section 2. Requirements……………….……………………………...59 Section 4. Students Involvement………………………………………89
Section 3. Regulations..……………….………………………………59
Article XIV. Student Services……………………………………………………….. 91
Article VII. Criteria for Scholastic Honors……………………………………….. 61 Section 1. Student Development and Placement Center……………….
91
Section 1. The Committee on Honors and Awards……………………61 Section 2. Campus Ministry……….…………………………………… 93
Section 2. Committee Composition……………………………………61 Section 3. Student Welfare Office……………………………………... 97
Section 3. Criteria for Scholastic Honors………………………………61 Section 4. Library and Instructional Media Center……….…………….
100
Section 4. Scholastic Honors…………………………………………..62 Section 5. Health Services……………………………………………… 109
Section 5. Special Awards……………………………………………..62 Section 6. Sports Office………………………………………………… 112
Section 7. Safety and Security Department…………………………….. 113
Article VIII. Fees and Payments……………………………………………………. 65
Section 1. Tuition and Other School Fees……………………………… 65 Article XV. Support Units……………………………………………………….…. 116
Section 2. Refund/Withdrawal Fees Policy……………………………. 66 Section 1. Accounting Office…………………………………………… 116
Section 3. Installment Payment of Fees………………………………… 66 Section 2. Management Information System…………………………… 116
Section 4. Payments Due During Major Examinations…………………
66 Section 3. Registrar’s Office……………………………………………. 117
Section 5. Adjustment of Fees………………………………………….. 66 Section 4. Property Administrator's Office………………………………
118
Section 5. Canteen………………………………………………………. 121
Article IX. Scholarships, Discounts and Privileges.……………………………….
67 Section 6. Photo Section (Basak Campus)………………………………. 121
Section 1. Family/Blood Relations……………………………………… 67
Section 2. Cash Discount/Full Payment…………………………………67 Article XVI. Policies and Guidelines for the Prevention and Investigation of
Section 3. Employee Dependent/s……………………………………….. 67 Sexual Harassment Cases…………………………………….……….… 123
Section 4. Coaches’ Privilege…………………………………………… 68
Section 5. Employee Privilege………………………………………….. 68 Article XVII. Table of Offenses and Penalties………………………………….…….
143
Section 6. School of Law Discounts……………………………………. 68
Section 7. Academic Discounts………………………………………… 69
III. APPENDICES
Section 8. USJ-R Scholarships…………………………………………. 69
Section 9. Government Scholarships…………………………………… 73
Section 10. Private Scholarships………………………………………… 74 Appendix A. Republic Act No. 11053 "An Act Prohibiting Hazing and Regulating
Forms of Initiation Rites of Fraternities, Sororities, and Other
Article X. Social Norms…………………………………………………………… 75 Organizations, and Providing Penalties for Violations Thereof"…………
150
Section 1. Student Discipline………………………………………….. 75
Section 2. School Identification Card………………………………….76 Appendix B. Guidelines for Local-Off Campus Activities……………………………
161
Section 3. School Uniform…………………………………………….76
Appendix C. Checklist of Requirements for International Educational Trips
Section 4. Prohibitions for Ladies……………………………………..78
(CHED Memorandum Order No. 26, Series of 2015)…………..….…164
Section 5. Prohibitions for Gentlemen…………………………………79
Section 6. Online Netiquettes………………………………………….79 Appendix D. Constitution and By-Laws of the Supreme Student Council……………
166
Article XI. Student Organizations………………………………………………..81 Appendix E. Data Privacy Act of 2012 (RA No.10173)…………………………………
180
Section 1. Student Organizations………………………………………81 Appendix F. Prayers ……………………………………………………………………..
182
Section 2. Supreme Student Council…………………………………..82
Appendix G. St. Augustine’s Ten Commandments for Students………………………...
183
Article XII. Student Publication…………………………………………………...85
Section 1. Definition…………………………………………………..85 Appendix H. Alma Mater Hymn………………………………………………………
184
Section 2. The "Forward Publications"…………..……………………85
Section 3. Other Student Publications………………………………...85
Section 4. Monitoring of Publications………………………………...86
Section 5. Notices and Posters………………………………………...87

Article XIII. Students' Involvement in Community Outreach Programs……….88

Section 1. Definition..…………………………………………………88
 FOREWORD

It has always been the policy of the University of San Jose-Recoletos to make
its students well-informed of its basic policies in as many ways as possible. The Student
Manual is one effective vehicle of communication through which the Josenian students
become aware of their share in attaining the school’s permeating goal of “Quality
Christian Community-Oriented Education”. University of San Jose-Recoletos
Cebu City, Philippines
The manual contains very clear delineation of the school’s rules and
regulations and other relevant information upon which the Josenian students base their
performance in coordination with the other members of the USJ-R academic The revision of the Students’ Manual of Information is hereby promulgated
community. To a certain extent, the manual also outlines the extent of involvement after a thorough consultation of the members of the Ad Hoc Committee composed of
with the immediate community. administrators and representatives of the Supreme Student Council with the approval of
the School Board of the University of San Jose-Recoletos. All other provisions of
It is therefore our ardent desire that the Josenian students in all consistency and previous documents contrary to the contents of this manual are hereby rescinded.
propriety understand and utilize to the fullest advantage the guidelines set in this
handbook.
Rev. Fr. Eduardo S. Celiz, Jr., OAR
President

August 2023
Date of Effectivity

USJ - R Student Manu a l 2023 E dit ion 7

 HISTORICAL SKETCH which was beyond the founders' expectations. Classes then were held in the renovated
Boholano wing of the old Recoletos Convent. The Elementary Department occupied the
first floor of the building, "which came to life with the voices of children”. The second
Brief History of the University of San Jose-Recoletos floor was filled with high school students.

The University of San Jose-Recoletos (USJ-R) is a higher education institution College classes began in Summer of 1948 after the construction of a new
(HEI) in Cebu City, Philippines. It is one of the Philippines' excellent universities, building along Padre Miguel Carmelo Street (now Pedro Lopez Street). The initial
having been granted Autonomous Status by the country's Commission on Higher collegiate courses offered were Liberal Arts, Junior Normal, Education, Commerce,
Education (CHED) in October 2001. It has consistently kept its standing ever since. Secretarial, Vocational Courses, and Pianoforte. There were only three colleges then –
Teachers' College, the College of Liberal Arts, and the College of Commerce. Several
To date, it has two Centers of Excellence and three Centers of Development, Spanish, British and Irish priests worked in various capacities in the young Colegio.
also awarded by CHED. It also ranked Top 15 in the 2020 Philippine University
Ranking of 232 Philippine higher education institutions by Australia-based Unirank. On April 18, 1948, CSJ held its first Commencement Exercises with no less
than Manuel C. Briones, Justice of the Philippine Supreme Court, as Commencement
USJ-R became a University in 1984. In 2022, it celebrated its 75th year of Speaker.
existence. Inspired by the Augustinian motto of Caritas et Scientia, it remains
committed to its goal of quality Christian community-oriented education. On July 25, 1948, the Colegio de San Jose was officially inaugurated. It was a
festive occasion, as one account would have it. The new building along Carmelo Street
Founding was inaugurated and blessed. Guests during the momentous occasion included Fr.
Clemente Jubera, Superior of San Sebastian in Manila (who, in 1949 became Prior of
USJ-R was founded in 1947 in Cebu City, Philippines by the Order of the Recoletos de Cebu), and Rev. Fr. S. Vilda, Parish Priest of Dumaguete.
Augustinian Recollects (OAR), just two years after the end of the Second World War.
Before the war, several Recollect schools were founded in different parts of the country. To address the need for classrooms, the old Recoletos Convent was demolished
The war interrupted the operations of these schools as well as the educational apostolate in 1947. In its place, the CSJ San Nicolas Building was built. The structure was designed
of the Recollect Order. by architects Imelda Borromeo and Mariano Monasque in the tradition of the Late
Spanish Renaissance and was inaugurated on July 25, 1950. It housed the
Right after the war the schools were reopened, and new schools were administration offices and the priests' quarters (on the third floor of the building).
established, like USJ-R, then called Colegio de San Jose (CSJ). New schools were
necessary in the reconstruction following World War II in order to educate the young In 1952, the school started offering Bachelor of Laws, which gained
whose lives were put on hold as a consequence of the war. Heading the school as its government recognition in 1957. In 1954, CSJ helped establish the first Catholic
first Rector was a Spanish Recollect priest, Rev. Fr. Martin Legarra, ORSA, who served Chinese school in the Philippines, the Sacred Heart Chinese Academy Colegio de San
from 1947 to 1958. Jose Annex, the present-day Ateneo de Cebu forerunner. Being situated in Magallanes
Street, Cebu's historical, financial and commercial district, many CSJ enrollees were
As Rector, Fr. Legarra oversaw the establishment of the school and the children of Filipino-Chinese merchants and businessmen who were then encouraged to
construction of several school buildings on real property owned by the Recollect Order enroll in the Catholic Chinese school. The following year, the school became
since 1621 in Magallanes Street, Cebu City. It was given by Cebu Bishop Fray Pedro independent and moved to General Maxilom Avenue, Cebu City.
de Arce, OSA, upon the establishment of the first Recollect community in Cebu in 1621.
Before the school, the place was the site of the historic Recoletos Convent and Church. On August 28, 1955, another building, St. Augustine Hall, was inaugurated.
Four years later, the San Agustin Hall Annex was built and blessed on March 19, 1960.
The school started its operation by offering elementary and secondary It extends to Leon Kilat Street and houses, among others, the Center for the Performing
education on July 1, 1947. Nine hundred forty students enrolled in the new school, Arts.

8 U SJ -R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 9
Changing of Guards Hernando D. Coja, OAR (1979-1982), who remembered these times as a period of
student unrest.
In 1958, Rev. Fr. Federico Terradillos, ORSA, replaced Rev. Fr. Martin
Legarra, ORSA, who did a remarkable job of steering the school during its founding Student demonstrations, which were rampant throughout the country before
years. Fr. Terradillos, also a Recollect priest of Spanish descent, served from 1958- the declaration of Martial Law in 1972, were also prevalent in the school and its
1961. surrounding areas. A third-year Commerce student died after being hit by a 'pillbox'
outside the campus in 1971.
Other Spanish priests who served as rectors of the school were: Rev. Fr. Pedro
Peña, ORSA, 1961-1964; Rev. Fr. Francisco Monasterio, ORSA, 1964-1970; and Rev. Josenian student leaders were active in the protest movement. The Supreme
Fr. Miguel Navarro, ORSA, 1970-1971. In 1960, the Graduate School was organized. Student Council President was elected in 1970 to the executive board of the National
It offered its first program, Master of Arts in Education, which gained recognition in Union of Students of the Philippines (NUSP). The school's student publication,
1962. In 1961, engineering degree programs such as Civil, Mechanical, Chemical, FORWARD, was filled with radical articles before the declaration of Martial Law in
Electrical, and Industrial Engineering were offered and were granted government 1972.
recognition in 1961.
The school managed to put order back in the campus as it coursed through the
To give way to progress, the old Recoletos Church was torn down in 1964 remainder of the 1970s in peace. Its efforts to scale new heights in education paid off.
amidst objections by some sectors, which fought for its preservation. In its place, a new It received recognition and commendations for the quality of its various curricular and
structure was built that houses, on its second level, the Immaculate Conception Church co-curricular endeavors. It was awarded Outstanding Institution of Learning by the
(later renamed the Our Lady of Mt. Carmel Church). It was consecrated on March 18, Cebu City Government and the Province of Cebu in 1979 and 1985, respectively.
1966 by then Cebu Archbishop Cardinal Julio Rosales. The new Church can
accommodate 1,200 churchgoers. On the building's third level, classrooms were built Under Fr. Montenegro, the idea of applying for university status and
for the school's increasing number of students, which by 1972 had reached 10,000. The accreditation by an accrediting body was hatched. Aside from these, new degree
ground floor served as a parking space for a while but found other uses in later years. programs such as AB Mass Communication, AB Liberal Arts, Commerce, BS
Today, it is where the school canteen is located. The building came to be known as the Psychology, Associate in Tourism and Hospitality Management, BS Tourism, and BS
Our Lady of Mt. Carmel Building. Hotel and Restaurant Management were also approved by him upon the
recommendation by the then College of Arts and Sciences Dean, Dr. Milagros Castillo-
In 1968, following a fire that devastated one of the school buildings, a more Espina (CAS Dean, 1970-2000). Tourism-related degree programs are very relevant
prominent, six-storey edifice along Pedro Lopez Street (formerly Carmelo Street) was with the rise of Cebu as a prime tourist destination.
erected, expanding the school facilities and instructional resources to accommodate
more students. The building was later called the San Jose Building. Fr. Montenegro also laid the groundwork for the school's research, linkages,
and community extension programs. He organized the Research and Planning
With the government's Filipinization policy, Filipino priests were appointed Department and launched Project Panagtiayon, which made Josenians sensitive to the
rectors starting in 1971. Filipino Recollect priests replaced the Spanish priests, plight of the poor.
beginning with Rev. Fr. Victor Lluch, OAR, who was Rector from 1971-1973. He was
followed by Rev. Fr. Francisco Siguenza, OAR, who was Rector from 1973-1976. He was also instrumental in the successful branding of USJ-R. He revived
slogans like "Adelante", "To a New World through a New Youth", and came up with
Challenging Times new ones like "Only the Best is Good Enough for USJ-R", and the phrase that came to
define the University, "Quality Christian Community-Oriented Education."
The early 1970s were turbulent times for the school and the Filipino rectors
and presidents who managed it. In 1976, the school was headed by a president,
beginning with Rev. Fr. Blas Montenegro, OAR and then followed by Rev. Fr.

10 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 11
PAASCU Accreditations Rafael E. Cabarles, OAR in several meetings held in Manila for the school's bid to
become a university.
Rev. Fr. Hernando D. Coja, OAR continued where Fr. Montenegro left off and
gave flesh to some of his ideas. The years 1980 and onwards saw the Colegio de San Fr. Cabarles was installed as the first University President. He served first as
Jose-Recoletos in a period of consistent growth and development. An additional site at College President in 1982-1984, then as University President in 1984-1988. He is one
Basak, Pardo was purchased in 1980. On May 25, 1982, the first edifice at the Basak of the school's most productive presidents. He was the visionary behind the Recoletos
Campus was blessed and inaugurated by Cardinal Julio Rosales, Archbishop of Cebu. Coliseum, the Open Stadium, and the Pope Paul Retreat House.
In June of that year, high school classes were transferred from the main campus in
Magallanes Street to the new Basak Campus. As President, he streamlined the operations of the school's extension programs.
In 1983, the Institute of Non-Formal Education and Community Outreach Program
The decade also saw the realization of the many aspirations and efforts of the (INFECOP) was established to manage the implementation of the University's
school's untiring workforce. In 1981, the school endeavored to pass the formal survey community extension services in coordination with the various colleges, departments,
of the Philippine Accrediting Association of Schools, Colleges, and Universities and offices.
(PAASCU). Accreditation sought was for Arts and Sciences, Education, Commerce,
and Engineering programs. These programs were re-accredited and granted Level II Project Pakigdait sa Gaas ug Manunggal was undertaken by INFECOP in
category by PAASCU in 1984. A Level III category was eventually awarded to these 1985, in collaboration with the Visayas Military Command (VISCOM) and other
programs in the succeeding re-accreditation visits. government agencies. The project was supported by the foundation, Ang Bisaya, Inc.
of Metro Washington, which also funded Project Pakigdait sa White Road in 1988.
The High School Department had its preliminary survey on November 14-16,
1983. A formal survey was conducted on February 4-5, 1985, for which it was granted In academics, the Graduate School introduced in 1984 an innovative degree
the Level I category. Succeeding re-accreditations in 1988, 1994, 1999, 2005, 2010, program, the Master in Management for Executives and Managers (MMExM), held off-
and 2016 categorized the department as Level II. The department had its re- campus. Doctorate programs in Business and Management were also offered the
accreditation visit on February 20-21, 2023. following year in 1985.

The Grade School had its preliminary survey by PAASCU in 1986. It passed Modern facilities and equipment were installed that same year, including fully-
the formal survey in 1989. It was re-accredited in 1993, 1998, 2003, 2009, and 2015. equipped and air-conditioned computer and speech laboratories, professional
In 2023, the Grade School Department (now Elementary Department) was given Level engineering laboratories, a practice house, and a music room.
III re-accredited status.
The University excelled in the arts, as well. In 1985, the USJ-R Dramatics and
At the college level, more programs are offered to keep abreast with the Cultural Ensemble went to Xiamen, China to perform a repertoire of native songs and
country's thrust toward nation-building. The following programs were recognized in the dances depicting Cebu's cultural heritage. This was followed in the 1990s by
succeeding years: Hotel and Restaurant Management, 1982; Guidance and Counseling, performances in Singapore, Hawaii, Russia, Korea, and the United States. USJ-R
1983; and Computer Science, 1987. became famous locally and internationally for these performances. The ensemble
launched the careers of various Josenian artists.
University Status
Continued Growth
The year 1984 marked an important milestone in the history of the school. On
September 21, 1984, Colegio de San Jose-Recoletos became University of San Jose- Rev. Fr. Emeterio D. Buñao, OAR became the second University President
Recoletos. It attained UNIVERSITY status following years of planning and preparation replacing Rev. Fr. Rafael E. Cabarles, OAR in 1988. He served as President until 2000,
and a series of evaluations. The College of Law Dean, Marcelo Fernan (who would continuing the arduous task of leading the University and preparing it for the challenges
become Philippine Senate President and Supreme Court Chief Justice), and College of of the 21st Century.
Arts and Sciences Dean, Milagros Espina, represented the school together with Rev. Fr.

12 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 13
 The 1990s saw great strides. New facilities were built in response to the needs demonstrates excellent performance in instruction, research and publication, extension
of the students and of the times. The school put up the HRM-Tourism Mini Hotel, a and linkages, and institutional qualifications.
MassComm Studio, a multi-purpose auditorium, and an institutional radio network,
DYAR, now named Josenian Campus Radio. The USJ-R College of Education was granted such recognition when it became
a Center of Excellence from 1996 until 2000. The College of Commerce followed when
Old facilities were also improved, such as the school library. The Main Library it was named the Center of Development for Business and Management Education in
was expanded, air-conditioned, and installed with electronic security devices. Over 1998 and 2002. The Center of Development (COD) refers to a department within a
time, satellite units were added to the Main Library. These are the Law Library, the higher education institution that has the potential to become a Center of Excellence
Graduate School Library, the CPA Review Library, and the High School and Grade (COE) in the future.
School Libraries. The University's Instructional Media Center (IMC), which maintains
state-of-the-art audio-visual equipment and facilities, was transferred to a more spacious A campus-wide computer network and internet connection were implemented
and accessible location across the Audio-Visual room to better cater to the needs of to prepare for the new millennium in September 1998. Its adoption offered access to
students and teachers. vast holds of data supporting high-speed global communications. It enabled the
integration of students' academic and accounting records and improved the enrollment
In the area of human resources, the quality of faculty and personnel was system, which was crucial then as, by 1999, enrollment reached 17,232 students.
assured by the school's adoption of a comprehensive selection process and criteria in
the 1980s. This was further enhanced with the refinement and institutionalization of the The new millennia ushered in another milestone for the University. In October
Ranking System in 1990. Institutional Monitoring System (IMS) was made operational 2001, USJ-R was recognized as one of the four universities in Region VII to be granted
to ensure prompt and regular faculty attendance in 1993. The year also saw the AUTONOMOUS STATUS by the Commission on Higher Education (CHED) and has
improvement of the OAR Retirement Policy, establishing a one-month pay per year of consistently maintained such status, which was later extended up to May 2023 by virtue
service for those reaching 60 years and for those who have served the University for 26 of CHED Memorandum Order No. 07, Series of 2021.
years.
HEIs granted full Autonomous Status are allowed to design their curricula,
To further complement its development program, the University of San Jose- offer new programs, and put up branches or satellite campuses without having to secure
Recoletos instituted a strong guidance and counseling program and student services permits. It can also confer honorary degrees and carry out operations without much
units that included the Campus Ministry Office, the Student Affairs Office, the Medical- CHED interference (CMO-19 s. 2016).
Dental Clinic, and the Safety and Security Department. These were supplemented by
the Electronic Data Processing Center, the Records Section, and the Accounting Office. Investing in IT

In 1996, the Talavera House of Prayer was built in the scenic hills of barangay Rev. Fr. Walthrode B. Conde, OAR, replaced Rev. Fr. Emeterio D. Buñao,
Quiot, Cebu City. This retreat house was initially established as a response to the OAR, as University President in 2000. Leading the school as University Presidents of
University's need to facilitate spiritual growth and enrich the faith of the Josenian the new millennium were: Rev. Fr. Walthrode B. Conde, OAR, 2000-2003; Rev. Fr.
family. Currently, it has also been opened for use by other sectors of the community. Constantino B. Real, OAR, 2003-2006; Rev. Fr. Anthony A. Morillo, OAR, 2006-
It has become one of Cebu City's landmarks. 2009; Rev. Fr. Enrico Peter A. Silab, OAR, 2009-2015; Rev. Fr. Cristopher C. Maspara,
OAR, 2015-2022; and Rev. Fr. Eduardo S. Celiz, OAR who was installed in 2022.
CHED Recognition
Acknowledging the indispensable role the Internet has to play in almost all
All the efforts of the school to raise the standards of education paid off. In aspects of people's lives in the 21st Century, the Office of the IT Administrator was
1996, the school gained recognition from the Commission on Higher Education created in 2001 to manage and oversee IT-related concerns of the school. At the same
(CHED), the governing body for all Higher Education Institutions (HEIs) in the time, the Master of Science in Information Technology (MSIT) program was opened to
Philippines, established in 1994. It grants recognition by declaring as a Center of attune to the needs of the times.
Excellence (COE) a department in a higher education institution that consistently

14 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 15
 In 2001, the campus Facilities Planning and Development Office formerly policies and guidelines. As an alternative educational scheme for college degrees, the
Campus Planning and Site Development Office, was established. Its creation led to the program requires the admission of Filipinos 23 years of age or above who have not
relocation and renovation of classrooms and offices in 2002. finished college but have at least five (5) years of work experience.

The following year, in 2003, the University finally opened the College of In June 2004, the College of Nursing was opened to address the local and
Information Computer and Communications Technology (CICCT), unifying all international demand for nurses.
computer-related degree programs under one college and addressing the demands of the
global market, requiring a more agile and needs-based curriculum. The programs Three years after its establishment, the University's ETEEAP program was
include Bachelor of Science in Computer Science (BSCS), Bachelor of Science in awarded by CHED as the Best ETEEAP Implementor for Academic Year 2006-2007
Information Technology (BSIT), Bachelor of Science in Computer Engineering and the Best ETEEAP Provider for Academic Year 2007-2008.
(BSCompE), Bachelor of Science in Information Management (BSIM), Bachelor of
Science in Office Administration (BSOA), Associate in Computer and Office This feat was followed by the College of Information, Computer and
Administration (ACOA), and Associate in Computer Technology (ACT). In 2008, Communications Technology (CICCT). Just four years after it was established, it was
Computer Engineering and Office Administration curricular programs were re-aligned designated as Center of Development in Information Technology in 2007. At the same
under the College of Engineering and the College of Commerce, respectively. time, the Graduate School of Information, Computer, and Communications Technology
was designated by CHED as a Delivering Higher Education Institution (DHEI) for the
University with a Heart Master in Information Technology Program.

In the area of extension and Corporate Social Responsibility (CSR), the Earlier, on October 22, 2006, during the incumbency of Fr. Constantino B.
University extended services to the residents of Gaas and Manunggal in Balamban. Real, OAR, as University President, the Saint Ezekiel Moreno Building in USJ-R's
After over 13 years, the University had to pull out in 2001 to start Project Pakigdait in Basak Campus was blessed and inaugurated. It houses the College of Education and
Mananga, Project Pakigdait sa Cebu City Operation Second Chance, Project Pakigdait the College of Information, Computer, and Communications Technology.
in Bagong Buhay Rehabilitation Center, now Cebu City Jail-Female Dorm, and lately,
Project Pakigdait sa Sitio Dubai, Sudtonggan in Lapulapu City. As stewards of the USJ-R's involvement with the Municipality of Balamban in Cebu's west coast
environment, the school embraced the institution-wide Win-On-Waste (WOW) took a different turn in 2008. A long-term agreement was signed by the University with
program. Tsuneishi Heavy Industries Cebu, Inc. (THICI) and the Cebu Industrial Park
Developers, Inc. (CIPDI) for the 12.7-hectare USJ-R Balamban. The school had its
Aside from engaging in community projects that aim to make a difference in groundbreaking ceremony on September 4, 2008 in Barangay Arpili, Balamban, Cebu.
the lives of people outside the school, the University also offers educational It was inaugurated the following year. Classes for Grades 1 to 4, and First and Second
opportunities to financially disadvantaged but deserving students. USJ-R provides Year High Schools started in the Academic Year 2009-2010.
grants-in-aid, which was strengthened in the 1980s, comprising free tuition, a monthly
allowance, and other benefits to no less than 400 students under its Non-Academic That same year, the University was recognized by CHED and the DepEd
Scholarship (NAS) program, now Recoletos Educational Assistance for Deserving Teacher Education Council as a Training Institution for the Department of Education
Students (READS). Academic grants continue to be enjoyed by academically Certification and INSET Programs.
exceptional students who graduated with the highest honors and those who consistently
appear on the Deans' lists. Specific grants in the form of discounts are afforded to More recognitions followed in 2009 as the Accountancy Department was
students who are varsity members and members of institutional and cultural groups. named Center of Development for Accountancy. Simultaneously, the Industrial
Engineering Program was also granted the distinction of Center of Development in
Expansions and More Recognitions Industrial Engineering.

In the area of instruction, in 2003, the Expanded Tertiary Education In 2010, the College of Education also renewed its status as a Center of
Equivalency and Accreditation Program (ETEEAP) was implemented following CHED Excellence.

16 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 17
 2016. In compliance, the University offers both Academic and Technical-Vocational
In 2011, the University launched its technical training arm, the Recoletos Livelihood Tracks for Senior High School.
Industrial and Technological Training Center (RITTC). Its goal is to provide cost-
effective, technical-vocational training geared towards developing and optimizing an To accommodate the new Senior High School students and to provide them
individual's full potential through knowledge and skills training. with a conducive learning environment, a six-storey Senior High School building was
constructed. It was finished in record time and was inaugurated on November 17, 2017,
In that same year, USJ-R hosted the First International Education Congress of the feast day of Nuestra Señora de la Salud (Our Lady of Health), to whom the building
the Order of Augustinian Recollects on November 26-28, 2011, as spearheaded by the is dedicated. It was blessed by the Most Rev. Jose S. Palma, DD, Archbishop of Cebu,
Recoletos Educational Apostolate in the Philippines (REAP), with the theme, "Kindling and Rev. Fr. Dionisio Q. Selma, OAR, Prior Provincial of the Province of St. Ezekiel
the Hearts and Empowering the Minds for Responsible Stewardship". Moreno.

In 2013, in honor of Pope Pius X, who elevated the OAR Congregation into a With stricter CHED guidelines for Higher Education Institutions (HEIs), more
religious order, USJ-R inaugurated a new elementary school building and named it after changes have been introduced to universities. In the face of the new challenges, USJ-
the pontiff. Construction started with the quadricentennial celebration of the Order of R opted to be a research university, and the area of research took top priority under Fr.
Augustinian Recollects in 2006; the building saw completion during the incumbency of Maspara. In 2017, the First Recoletos Research Congress was held, organized by the
Rev. Fr. Enrico Peter Silab, OAR, as University President. University's Center for Policy Research and Development Studies (CPRDS). It was
attended by Josenian researchers only. The following year, the event was attended by
While serving as USJ-R President, Fr. Silab was elected as a Trustee of the researchers from all over the country. In 2019, it went international. The three-day
Catholic Educational Association of the Philippines (CEAP) Region 7 in 2009. During Recoletos International Research Congress was held at the University's Basak Campus,
his term as Trustee, the University of San Jose-Recoletos served as the host school in participated in by researchers from all over the Philippines and other parts of the globe.
charge of the CEAP National Conventions held at the Cebu Waterfront Hotel on Scholarly articles in various fields were presented and discussed vigorously by the
September 22-25, 2010, and September 25-27, 2013. Also, USJ-R was the co-host of participants. Foreign scholars also spoke during the event as keynote speakers.
the University of San Carlos for the September 27-30, 2016 CEAP National
Convention. Several capability-building seminars were conducted for USJ-R teachers,
resulting in the increased research output of the University. The Recoletos Multi-
A Research University Disciplinary Research Journal (RMRJ), the official research journal of the University,
became the primary venue for the publication of this research. RMRJ is a biannual,
Rev. Fr. Cristopher C. Maspara, OAR, replaced. Fr. Silab as University multi-disciplinary, internationally peer-reviewed research journal.
President in 2015. He first served in that capacity from 2015 to 2018 and was
reappointed for another term in 2018-2022. The University continued to reap various In November 2017, RMRJ became the first Cebu-based academic journal to
awards and recognition under him. In 2016, CHED recognized CICCT as a Center of be recognized by the ASEAN Citation Index (ACI). It was one of nine journals from
Excellence in Information Technology. The College of Education was also recognized across the country to pass the ACI steering committee's critical eye in an evaluation
as a Center of Excellence in Education. Likewise, CHED recognized USJ-R as a Center made in Singapore. ACI is a centralized regional database that indexes all bibliographic
of Development in Business Administration, a Center of Development for Accountancy, records and scholarly journal citations. RMRJ also qualified for the Journal Incentive
and a Center of Development in Industrial Engineering. Program (JIP) granted by the Philippines' Commission on Higher Education in 2017.

During his first term, Fr. Maspara had to steer the school on new grounds as The University also launched two disciplinal journals, namely: the
the country's educational system transitioned to the K to 12 program. In 2013, then Communication and Journalism Review (CJR) of the Department of Journalism and
Philippine President Benigno C. Aquino, Jr. signed into law RA 10533, or the Enhanced Communication, and the Recoletos International Journal for Language and Literature
Basic Education Act of 2013. It required the addition of two years of senior high school (RIJLL) of the Department of Languages and Literature. These journals were launched
education to the country's basic education program. The law was fully implemented in on October 21, 2019 together with several other research journals from the various
Recoletos schools all over the country. Hosted by USJ-R, journal editors and

18 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 19
researchers attended the event, the first-ever gathering of a such kind by researchers VISION, MISSION, GOALS & CORE VALUES
from OAR schools. They met and shared their experiences and best practices for doing
research and publishing scholarly journals. Fr. Maspara delivered an inspirational VISION
message to the researchers, highlighting the significance of the occasion and the
importance of research. We envision the University of San Jose-Recoletos to be a premier Gospel and
community-oriented educational institution committed to lead in instruction, research,
To date, RMRJ is indexed in Google Scholar, Crossref, the Directory for Open community engagement, and innovation in order to transform Josenians into proactive
Access Journals (DAJ), the Visayas-Mindanao Consortium for Journal Publication and compassionate leaders, creators of communion, and dynamic partners of society in
Incorporated (VMCJPI), the Andrew Gonzales Philippine Citation Index, and Elsevier's the 21st Century.
Scopus.
MISSION STATEMENT
The Covid-19 pandemic is perhaps the greatest challenge the University has
faced since its founding in 1947. Classes in the second semester of the academic year We are a Catholic University imbued with the spirit of "Caritas et Scientia",
2019-2020 abruptly ended in March 2020, as the dreaded Covid-19 virus infected committed to providing the highest level of Quality Christian Community-Oriented
millions of people around the world. Governments imposed lockdowns to stem the Education and instilling a culture of continuous learning, life-sharing, multi-disciplinary
spread of the disease. Classes resumed in June 2020 but were held online. Face-to-face orientation, pioneerism, discovery, and innovation.
classes were suspended. Despite the many adjustments and countless difficulties, the
school under Fr. Maspara managed to cope with the new normal brought about by the CORE VALUES: I. N. S. P. I. R. E.
pandemic. All transactions (operational, logistical, financial, educational, etc.) are done
primarily over the Internet. Interiority The enthusiasm to live out one's life as an authentic witness of God,
being maka-Diyos, makatao, makapamilya.
The first Cebuano President of the University, Fr. Maspara's selection as Nationalism The loyalty to one's own country by developing a profound sense of
President, could not have come at a more appropriate time. The University of San Jose- national consciousness, appreciation of distinct culture, preservation
Recoletos marked its 75th Founding Anniversary in 2022. This landmark celebration of the environment, among other endeavors.
comes after the Recoletos community in Cebu celebrated the 400th year of its founding
Service The willingness, availability, and readiness to share generously one's
on April 30, 2021 in the very same place where the main campus of the University is time, resources, and expertise to the institution and to the community.
located.
Pioneerism Being at the forefront in the pursuit of new ideas and better ways of
From its humble beginnings, the University of San Jose-Recoletos has grown doing things.
into one of the Philippines' excellent universities, comprising three campuses –
Integrity The living of a virtuous Christian life worthy of emulation.
Balamban, Basak, and the Main campus. Guided by the Augustinian Recollects’
pedagogy, the University continues its mission of educating the young. Even amid the Reliability The ability to respond diligently to the expectations in relation to
global Covid-19 pandemic that the world is facing, it continues to thrive as it helps one's role and tasks using sound judgment.
humanity in this corner of the world face the challenges of a global disaster, whether
natural or man-made, just like it did years ago, when it was founded, in the aftermath of Excellence The desire to transcend oneself towards higher levels of achievement.
the Second World War. (JD. Velez, Jr.)
GOALS

Collaborative Leadership and Governance

The University of San Jose-Recoletos shall have leadership and governance dynamic
that is grounded on the charism of the Augustinian Recollects and guided by its core

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values of Interiority, Nationalism, Service, Pioneerism, Integrity, Reliability, and emerging societal problems, particularly areas of concern under the Sustainable
Excellence. Development Goals.

The healthy, consultative, and collaborative relationship between the University's It shall develop mechanisms to ensure that faculty and students who are engaged in
religious and lay administrators shall ensure the sustainability of a strong, mission- these partnerships are able to collectively reflect on these experiences, help them
based, academically rigorous Catholic education in every academic unit and program, identify the problems, and integrate lessons learned into curricula.
as well as USJ-R's readiness to respond to the revolutionary changes in the instructional,
research, and technological environments of the 21st Century. Investment in Faculty

Transformative Learning USJ-R shall adopt a comprehensive recruitment and retention plan for faculty who are
highly qualified in their discipline and demonstrate excellence in teaching and research.
USJ-R shall provide holistic learning experiences within formal and lifelong learning It shall be committed to achieving faculty growth and excellence through continuous
contexts through problem-based learning, design thinking, and multi-disciplinary and assessment and upgrading and increased opportunities for faculty scholarship, research
experiential approaches supported by innovative teaching and learning practices, and creative endeavors, and collaborations among faculty and students. It shall develop
curricular reforms, cutting-edge educational technologies, information, and physical a holistic program of personal and professional development, particularly building the
infrastructure. faculty's academic leadership and management capacity.

It shall engage students in finding real-world problems and providing solutions by International Presence and Recognition
increasing emphasis on active and service learning entrepreneurship and purposive
immersions in communities and industries. USJ-R shall initiate and sustain international collaborations at multiple levels of
engagement, such as faculty and student exchange and immersion programs, research
collaborations, transnational course offerings, and other internationalization modalities
A Culture of Research and Innovation to increase the University's intellectual presence and impact in the world.

Cognizant of the primary role of universities as platforms for knowledge production and Institutional Ecosystem
as engines of growth in the global knowledge economy in the 21st Century, the USJ-R
shall place a premium on building and growing the capabilities of faculty and students USJ-R shall endeavor to build a strong and functioning ecosystem of administrative
in research and instilling a culture of research, discovery, and innovation in the finance, physical, and academic units that rally around the University's strategic
University. initiatives, vision, mission, and goals.

It shall implement a comprehensive training program accelerating and deepening

research capabilities among its students and faculty, investing in areas of existing QUALITY STATEMENT
strength, building a research and innovation niche, and adding new areas where these
offer long-term impact and sustainability. USJ-R research and innovation shall be USJ-R stands for Quality Christian Community-Oriented Education.
characterized by multi-disciplinary orientation and synergy across programs or colleges
as well as collaboration with other educational institutions, local and foreign. It shall Pursuing this commitment, we continually enliven the curriculum with Gospel values,
streamline the administration of research and provide mechanisms for faculty to have a hybridize programs for value innovation, engage in an interdisciplinary approach to
healthy balance of teaching and research engagements. integral formation, exemplify the Augustinian Recollect charism and core values, and
leverage resources for optimal results.
Public Partnership for Solutions and Innovation

USJ-R shall proactively build a partnership with external stakeholders such as micro,
small and medium enterprises (MSMEs), civil society (CSOs), local government units,
and business and industry in pursuit of finding innovative solutions to persistent and

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 ATTRIBUTES OF A JOSENIAN GRADUATE
Institutional Intended Learning
Core Values
Graduate Attributes Outcomes (IILO)
(I.N.S.P.I.R.E.)
VISION (Behavioral Indicators)
We envision the University of San Jose-Recoletos to be a premier Gospel and
Community-Oriented educational institution committed to lead in instruction, research, 4. Effective  Demonstrates effective oral
community engagement, and innovation in order to transform Josenians into proactive Communicator communication skills  Excellence
and compassionate leaders, creators of communion, and dynamic partners of society in  Communicates clear ideas in  Reliability
the 21st Century. writing  Service
 Establishes rapport/connection
easily with others
Institutional Intended Learning
Core Values
Graduate Attributes Outcomes (IILO)
(I.N.S.P.I.R.E.)
(Behavioral Indicators) 5. Adaptive-  Pursues knowledge consistently  Excellence
Lifelong  Seeks personal and professional  Reliability
Learner growth continually  Pioneerism
1. Socially-  Shows genuine concern for others  Nationalism
 Expresses openness to continuous  Integrity
Responsible especially the marginalized  Service
change and improvement
Communitarian  Works and relates positively with  Reliability
others
 Shares willingly one’s time,
talent, and resources for the
betterment of society

2. God-Centered  Lives a life in accordance with the  Interiority

Individual moral norms  Integrity
 Exhibits ethical values worthy of  Service
emulation in the work place
 Observes proper decorum in all
places

3. Highly  Performs assigned tasks  Pioneerism

Competent efficiently and actualizes plans  Reliability
Professional effectively  Integrity
 Demonstrates resiliency and  Excellence
ability to solve problems
 Generates new ideas and
undertakes innovations

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 5. Bamboo Cross, Book, Heart, Rays of the Sun, Belt. These identify the
UNIVERSITY SEAL institution as belonging to the Province of Saint Ezekiel Moreno of the Order
of Augustinian Recollects. These also evoke the missionary and global thrust
of the Recoleto brand of education.

6. Cross of Magellan. This represents the City of Cebu, the cradle of Christianity
in the Far East, where the University is located. This prompts us to center and
be rooted in Christ and His Church as we journey in faith.

7. Building. This facade of the main building identifies USJ-R from the many
other structures in the City of Cebu. It also portrays the grandeur it has
achieved with the many years of forming value-laden individuals, competent
professionals, and respected leaders for the community.

8. Book, Leaves, Ink and Pen, CD, and others. These typify the many course
offerings through which USJ-R equips the youth with the necessary
knowledge, attitudes and skills to face the challenge of transforming the world.

1. Caritas et Scientia. This crowning inscription, Charity and Science, reflects 9. Star. Symbolical of the Mother Province of San Nicolas de Tolentino, this star
the origin and the goal of the University. To be the channel of love and truth is reminds us of our humble beginnings and calls us to be continually grateful
to lead towards God, who is Himself Love and Truth, the Absolute Good. The and loyal to our past.
ribbon depicts service.

2. The Book and the Flaming Pierced Heart. The book symbolizes the Sacred
Scriptures and the teaching authority of the Church which the University
strictly adheres to. The flame illustrates restlessness which, according to Saint
Augustine, can be stopped only when the heart has found its rest in God.
Together, these symbols portray the Christian dimension of Caritas et Scientia.

3. Rope/Cord. The rope surrounding the seal represents discipline and

teamwork. Discipline forms character; fosters teamwork, a value which the
Josenian community stands for.

4. Lily and the Scapular of Mount Carmel. Both items are at the center of the
seal, these represent the two models of the Catholic faith, namely; Saint Joseph
and the Blessed Mother. They inspire each Josenian to emulate their virtues of
moral integrity, attentiveness and obedience to God’s will, and self-effacing
and generous service to fellowmen.

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 ARTICLE I 2) Certificate of Good Moral Conduct
3) PhilSAT Result (if applicable)
STUDENT ADMISSION 4) Certificate of Eligibility or Form C-1
5) Duly Accomplished Data Privacy Form
6) Duly Accomplished Student Information Form (SIF)
Section 1 – Admission Policy 7) Two (2) pieces of 2x2 colored pictures with white background
and name tag
1.1 The University of San Jose-Recoletos is open to students who meet its
academic standards and who are qualified to acquire formal education, Additional Requirements for Non-USJ-R graduates:
committed to the attainment of the Vision, Mission, and Goals of the 8) Certificate of Transfer Credentials from the school last attended
University, and are willing to abide by the rules and uphold the ideals of the 9) Informative Copy of the Transcript of Records from the school
institution. last attended
10) PSA-issued Birth Certificate
1.2 Admission requirements vary with the status of the prospective student and the
program in which the applicant desires to enroll. The University reserves the 2.1.2. Admission Requirements for Graduate Studies applicants:
right not to accept any applicant whose qualifications do not meet the standards 1) Certificate of Graduation from the Registrar's Office (for USJ-R
and requirements of the program. baccalaureate graduates)
2) PSA-issued Birth Certificate
1.3 Details of the requirements for each program of study are: 3) Duly Accomplished Data Privacy Form
1.3.1 distributed to the prospective students upon registration and during 4) Duly Accomplished Student Information Form (SIF)
caravans. 5) Two (2) pieces of 2x2 colored pictures with white background
1.3.2 available at the USJ-R website and the School Information Service and name tag
(SIS) portal.
1.3.3 available in the offices of all schools/departments concerned. Additional Requirements for Non-USJ-R graduates:
6) Certificate of Transfer Credentials from the school last attended
Section 2 – Classification of Students and Admission Requirements 7) Informative Copy of the Transcript of Records from the school
last attended
2.1. New Students (new freshmen) are high school graduates enrolling in college
for the first time. 2.1.3. Admission Requirements for ETEEAP applicants:
1) Form 138 (for High School graduates), or
At the time of enrollment, new college student-applicants must submit to the 2) ALS Certificate of Rating (for ALS Passers), or
Registrar's Office the following documents: 3) Certified True Copy of Transcript of Records (for previous USJ-
1) Form 138 (High School Report Card) R students), or
2) Certificate of Good Moral Conduct from the school last attended 4) Certificate of Transfer Credentials and an Informative Copy of
3) PSA-issued Birth Certificate the Transcript of Records from the school last attended (for
4) Entrance Test results issued by the Student Development and non-USJ-R college students)
Placement Center (SDPC) 5) PSA-issued Birth Certificate
5) NCAE Result 6) Certificate of Good Moral Conduct from the school last
6) Duly Accomplished Data Privacy Form attended
7) Duly Accomplished Student Information Form (SIF) 7) Duly Accomplished Data Privacy Form
8) Two (2) pieces of 2x2 colored pictures with white background 8) Duly Accomplished Student Information Form (SIF)
and name tag 9) Two (2) pieces of 2x2 colored pictures with white background
and name tag
2.1.1. Admission Requirements for Law School applicants: 10) PSA-issued Marriage Certificate (for female married
1) Certified True Copy of Transcript of Records applicants)

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 11) Modular Learning Package (MLP) duly signed by the ETEEAP failures, NC (No Credit), or INC (Incomplete) must first secure the Dean's
Director approval before enrolling.

2.2. Transfer Students (transferees) are those who aspire to enroll in the 2.5. Shiftees are similar to continuing or returning students except that they change
University after having been enrolled in college, law, or graduate studies in or enroll a new degree program.
another institution.
2.6. Cross-Enrollees are students from another HEI and who wish to cross-enroll
At the time of enrollment, all transferees must submit to the Registrar's Office simultaneously for a course offered in USJ-R. Upon enrollment in the
the following credentials: University, cross-enrollees must submit to the Registrar's Office 1) Permit to
2.2.1. Certificate of Transfer Credentials from last school attended Cross Enroll issued by the Registrar of the HEI of origin, and 2) Photocopy of
2.2.2. Informative Copy of the Transcript of Records (from last school the cross-enrollee's school ID.
attended)
2.2.3. Certificate of Completion of the NSTP Course, indicating the specific 2.7. Special Students are those who are not qualified for college coursework but
component and the corresponding serial number issued by the are admitted to the University because they have sufficient abilities to benefit
Registrar of the previous school from lectures and classroom recitations.
2.2.4. PSA-issued Birth Certificate
2.2.5. Certificate of Good Moral Conduct (from last school attended) At the discretion of the University, special students may be exempted from
2.2.6. Clearance from the Special Admissions Committee (SAC) class recitations/participation, assignments, and examinations. As such, they
2.2.7. Entrance Test Result issued by the SDPC are not entitled to receive official credit for their coursework.
2.2.8. Two (2) pieces of 2x2 colored pictures with white background and
name tag 2.8. Foreign/International Students are immigrant/non-immigrant aliens who
have the proper authorization to enroll in a Philippine school of their choice.
2.3. Returning Students (returnees) are those who intend to re-enroll in the The admission of foreign students is governed by immigration laws and
University after leaving USJ-R either through graduation or by their own regulations of the Philippines, CHED policies and guidelines, and institutional
volition; or those who have discontinued their studies in USJ-R for one or more policies.
semesters and have not enrolled in another higher education institution (HEI)
after leaving USJ-R. Basic Requirements
2.3.1. At the time of enrollment, returning students: 1) Duly notarized Letter Request for Admission (personal format with
1) must have copies of the last term grades secured from the signature)
Registrar's Office, 2) Duly notarized General Application Form (BI Form No. MCL-07-01) to
2) secure clearance from the Accounting office, and must be accomplished by the applicant (form can be downloaded from
3) undergo screening from the Student Welfare Office (SWO) for www.immigration.gov.ph)
issuance of a Certificate of Good Moral Conduct. 3) Official Transcript of Records duly authenticated by the Philippine
Embassy or Consulate in the applicant's country/state of origin or legal
2.3.2. Returning students with failures, NC (No Credit), or INC residence
(Incomplete) are subject to the general and specific retention policies 4) Notarized Affidavit of Support and Proof of Adequate Financial Support
of the University and the department, respectively. Approval from (Bank Statement)
the department head concerned is required prior to enrollment. 5) Photocopy of passport pages where the name, photo, birthdate, birthplace,
latest admission, and authorized stay appear
2.4. Continuing Students are those previously enrolled in the University in the 6) Birth Certificate (original and English translated)
immediately preceding semester/s. 7) Police clearance from country/state of origin (Interpol Clearance)
8) Five (5) pieces of recent 2x2 colored pictures with white background and
At the time of enrollment, continuing students must have a copy of the official name tag
grades of all subjects taken during the previous semester. Students with 9) Application and processing fees (non-refundable)
10) IELTS Result (for Graduate Studies only)

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 ARTICLE II
NOTE: Documents that are written in a foreign language must be translated
into English. ENROLLMENT/REGISTRATION OF STUDENTS

Additional Requirements for Transferees

11) Certificate of Transfer Credentials (from last school attended in the Section 1 – General Provisions
Philippines)
12) Informative Copy of the Transcript of Records (from last school 1.1. The enrollment or registration of students shall be held during the enrollment
attended in the Philippines) period as indicated in the approved school calendar which shall be conducted
13) Valid Student Visa in accordance with pertinent procedures of the school.
14) CHED Clearance
1.2. For purposes of enrollment, the name and other personal data or circumstances
Other Requirements (for conversion of Tourist Visa to Student Visa) of a student as indicated in the PSA-issued birth certificate or alien certificate
15) National Intelligence Coordinating Agency Clearance (NICA) of registration shall prevail.
16) Quarantine Medical Certificate (issued by the Quarantine Bureau in Cebu
City, Philippines) Section 2 – Admission and Enrollment Procedures
17) Clearance issued by the Bureau of Immigration
18) Signed Letter Request for Admission (personal format) 2.1. New Freshmen applicants must observe the following steps:

2.1.1. Log in to edp.usjr.edu.ph; select ‘Application for Admission in

College’, fill-out all the necessary fields, upload digital copies of the
required admission credentials, and then click submit. (SIS
automatically generates applicant number.)

2.1.2. Proceed to the Student Development and Placement Center (SDPC)

at the ground floor of San Agustin building and take the entrance
exam. (The entrance exam result will be uploaded to the applicant’s SIS
account.)

2.1.3. Wait for the entrance exam result that will be uploaded by SDPC to
the School Information Service (SIS). (Using the applicant number
as reference, SDPC encodes exam results thru the SIS)

2.1.4. Wait for feedback from the Program Chair or the ‘officer of the day’
on the status of the application. (Program Chair assesses the
applicant’s qualification to the desired degree program then apprises
the applicant thru the SIS on the status of his/her application.)

2.1.5. Qualified applicants pay the enrollment fee at the Accounting Office
or thru any of the accredited payment channels/partners. (Accounting
Office validates payment then generates student number.)

2.1.6. Monitor SIS account for the generated student number. (Once
student number is generated, system auto submits application for
admission to pre-enrollment evaluation.)

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 2.1.7. Wait for the block code to be assigned by the Program Chair or the 2.2.8. Applicant proceeds to the SIS for the pre-enrollment evaluation and
‘officer of the day’, which can be seen thru the SIS. selects subject.

2.1.8. Access SIS account to view schedule then click enroll button. 2.2.9. Wait for approval by the program chair or the ‘officer of the day’.
(System automatically sends digital copy of study load to student- Once approved, wait for the enrollment schedule specifically
applicant’s registered email address.) intended for the student’s year level.

2.1.9. Submit to the Registrar’s Office the required admission credentials 2.2.10. Proceed to the online enrollment portal.
(physical document). Registrar’s Office issues acknowledgment slip
for the documents submitted by the student. 2.2.11. Submit to the Registrar’s Office all admission credentials (physical
document). The Registrar’s Office issue an acknowledgment slip for
2.2. Transfer Students (transferees) must observe the following steps: the documents submitted by the student.

Online Enrollment: Onsite Enrollment: Generally, enrollment is done online. However, onsite
enrollment may be accommodated following these steps:
2.2.1. Applicant logs in to edp.usjr.edu.ph; selects ‘Application for
Admission in College’, fills-out the necessary fields, uploads required 2.2.12. Applicant logs in to edp.usjr.edu.ph; selects ‘Application for
credentials, and then clicks submit. (SIS automatically generates Admission in College’, fills-out the necessary fields, uploads required
applicant number). credentials, and then clicks submit. (SIS automatically generates
applicant number)
2.2.2. Applicant sends digital copy of the required admission credentials to
[email protected] for initial assessment by the Registrar. 2.2.13. Applicant submits the required admission credentials to the
Registrar’s Office for initial assessment.
2.2.3. Registrar’s Office conducts initial subject evaluation and issues
endorsement to the applicant for interview with the Special Admissions 2.2.14. Registrar’s Office conducts initial subject evaluation and issues
Committee (SAC). SAC in turn notifies the applicant of his/her endorsement to the applicant for interview with the Special Admissions
appointment for interview. Committee (SAC).

2.2.4. Applicant reports to the SAC at the Student Welfare Office for 2.2.15. Applicant reports to the SAC at the Student Welfare Office for
interview. SAC issues endorsement for the entrance exam. interview. SAC issues endorsement for the entrance exam.

2.2.5. Applicant proceeds to the Student Development and Placement 2.2.16. Applicant proceeds to the Student Development and Placement
Center (SDPC) for the onsite entrance exam. (The entrance exam Center (SDPC) for the entrance exam. (The entrance exam result will
result will be uploaded to the student’s SIS account.) be uploaded to the student’s SIS account.)

2.2.6. Program Chair assesses the applicant’s qualification to the desired 2.2.17. Program Chair assesses the applicant’s qualification to the desired
degree program then forwards the result to the SAC. (Otherwise, degree program then forwards the result to the SAC. (Otherwise,
program chair refers the applicant to another degree program.) program chair refers the applicant to another degree program.)

2.2.7. The qualified applicant pays the enrollment fee at the Accounting 2.2.18. The qualified applicant pays the enrollment fee at the Accounting
Office or thru any of the accredited payment channels/partners. Office or thru any of the accredited payment channels/partners.
(Accounting Office validates payment; Applicant needs to access the (Accounting Office validates payment; Applicant needs to access the
SIS account. Once student number is generated, system auto submits SIS account. Once student number is generated, system auto submits
application to pre-enrollment evaluation.) application to pre-enrollment evaluation.)

34 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 35
 2.4. Continuing Students must observe the following steps:
2.2.19. Applicant proceeds to the SIS for the pre-enrollment evaluation and
selects subject. 2.4.1. Log in to SIS account via edp.usjr.edu.ph and apply for pre-
enrollment evaluation and select courses. (For students who do not
2.2.20. Wait for approval by the program chair or the ‘officer of the day’. have existing SIS accounts, sign-in first by creating an account thru
Once approved, wait for the enrollment schedule specifically edp.usjr.edu.ph prior to applying for the pre-enrollment evaluation.)
intended for the student’s year level.
2.4.2. Wait for approval by the program chair. Once approved, wait for the
2.2.21. Proceed to the online enrollment portal. enrollment schedule specifically intended for the student’s year level.

2.2.22. Submit to the Registrar’s Office all admission credentials (physical 2.4.3. Pay enrollment fee at the Accounting Office or through any of the
document). The Registrar’s Office shall issue an acknowledgment accredited payment channels/partners.
slip for the documents submitted by the student.
2.4.4. Proceed to the online enrollment portal.
2.3. Returning Students must observe the following steps:
2.5. International/Foreign Students must observe the following steps:
2.3.1. Apply for official subject evaluation from the Registrar’s office thru
https://bit.ly/officialsubjectevaluation at least two (2) weeks prior to 2.5.1. Foreign student applicants who are in their home country may apply
interview. (The evaluation result is uploaded to the SIS by the for admission at USJ-R through the Registrar's Office.
Registrar’s Office.)
2.5.2. A letter of intent with an authenticated copy of the official transcript
2.3.2. Apply for appointment for interview by the Student Welfare of high school and/or college records must be sent through email to
Director thru the office’s official Facebook page. the University Registrar for initial evaluation.

2.3.3. Secure last term grade from the Registrar’s Office (only for students 2.5.3. If the documents are found to be in order, the Registrar endorses the
who cannot view their last term grades thru the School Information applicant to the Special Admissions Committee (SAC) for interview.
Service.)
2.5.4. If qualified, SAC issues clearance. A Certificate of Eligibility for
2.3.4. Report to the Office of the Student Welfare Director for interview Admission (CEA) and Notice of Acceptance (NOA) issued by the
and get endorsement for the pre-enrollment evaluation by the University Registrar will be sent to the applicant. Only upon receipt
program chair. of these documents from the University should an applicant be
considered for a student visa application.
2.3.5. Log in to SIS account via edp.usjr.edu.ph and apply for pre-
enrollment evaluation and select courses. (For students who do not 2.5.5. In accordance with the regulations of the Bureau of Immigration and
have existing SIS accounts, sign-in first by creating an account thru Deportation and other government agencies, foreign students should
edp.usjr.edu.ph prior to applying for the pre-enrollment evaluation.) not be allowed to enroll unless they can submit to the Registrar's
Office a valid special study permit/valid student visa and a verified
2.3.6. Wait for approval by the program chair. Once approved, wait for the Alien Certificate of Registration (ACR).
enrollment schedule specifically intended for the student’s year level.
2.5.6. Philippine resident alien students must submit to the Registrar's office
2.3.7. Pay enrollment fee at the Accounting Office or through any of the three (3) photocopies of their Alien Certificate of Registration (ACR),
accredited payment channels/partners. with the original copy for authentication.

2.3.8. Proceed to the online enrollment portal.

36 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 37
2.6. Prior to enrollment, all continuing students and returnees must go through the Section 5 – Course Load and Sequence of Courses
Student Advising Program (SAP) or the pre-enrollment evaluation through
the SIS portal by their respective advisers or the program chairperson. 5.1. All students must follow the course load and sequence of courses prescribed
in the approved curriculum for each program of study as specified in the
2.7. The details of the enrollment process and schedules are posted at strategic applicable year level and term.
places in the campus, the University website, and at the SIS portal.
5.2. PE and NSTP courses must be taken and passed before a student is allowed to
Section 3 – Student Status
enroll in the fourth year.
3.1. A student is considered officially enrolled if he/she has:
3.1.1. submitted the required admission or transfer credentials to the 5.3. Students whose curriculum does not require summer enrollment may enroll in
Registrar's Office; courses up to a maximum of nine (9) units only without prejudice to
3.1.2. paid the enrollment fee; compliance with the required pre-requisite courses.
3.1.3. been issued an official study load by the Office of the Management
Information System (MIS); and Section 6 – Simultaneous Enrollment
3.1.4. been allowed to attend classes and the student's name appears in the
class roster furnished to the faculty by the MIS. 6.1. Simultaneous enrollment is the taking of a pre-requisite and an advanced
course at the same time during the same term/semester.
3.2. Any student who cannot submit the required admission credentials upon
enrollment is placed on ‘conditional/provisional’ status. 6.2. A student shall not be permitted to take any advanced course unless the pre-
requisite course/s are taken and passed.
3.3. The conditional or provisional enrollment status is changed to ‘officially
enrolled’ status only upon submission of all the required admission credentials. 6.3. However, a student may be allowed to enroll simultaneously a pre-requisite
and an advanced course under the following conditions:
Section 4 – Change of Course 6.3.1. when the pre-requisite is a repeated course;
6.3.2. when the student is graduating at the end of the term; and
4.1. A course shall mean subject. These are the courses indicated in the curriculum 6.3.3. when it is approved by the Dean and the Registrar.
that a student needs to take to complete the desired degree program.
6.4. A non-graduating student may be permitted to avail of simultaneous
4.2. Degree program, previously known as course, refers to the program of study enrollment more than once, provided the student enrolls up to the maximum
that a student takes/enrolls. allowable units as specified in the curriculum of the applicable year level
and/or term. Provided furthermore that the pre-requisite is a repeated course.
4.3. Applications for change of course must be done through the SIS portal,
approved by the adviser and program chair. 6.5. If the student fails in the pre-requisite course, the advanced course, even if
passed, shall be nullified. Consequently, the student does not earn any credit
4.4. An approved application for a change of course, is not an assurance of the units either for the pre-requisite or for the advanced course.
student's accommodation in the newly enrolled course unless the same has
been encoded in the system by MIS and reflected in the student's new study 6.6. If the student passes in the pre-requisite course but fails in the advanced course,
load. he/she only earns credits for the pre-requisite course but not for the advanced
course.
4.5. Change of an NSTP course from one component to another is subject to the
rules set forth by the NSTP Director and the VP-Academics and Research. 6.7. A student may apply for simultaneous enrollment by accomplishing the
Simultaneous Enrollment Application (SEA) Form which can be secured from
the Registrar’s official Facebook page.

38 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 39
6.8. The SEA should be processed and filed not later than the prelim exam week of 24 6 30 16 8 24 8 4 12
the applicable term. 23 7 30 15 7 22 7 3 10
22 8 30 14 7 21 6 3 9
Section 7 – Excess or Over Load Units
7.4.4. The overload/excess units shall not exceed the maximum normal load
7.1. As a general rule, the maximum unit load of students must be in accordance units and in no case shall exceed 30 total load units provided, the
student is not subject to de-loading per program retention policy.
with the approved curriculum for each program of study. However, overload
enrollment may be allowed, upon the discretion of the school.

7.2. A non-graduating student may be allowed an additional load of not more than 7.5. Students, whose curriculum requires the enrollment of practicum or
research/feasibility or both, are not allowed to carry total load units beyond the
one subject in excess of the regular load of the applicable term as prescribed in
the curriculum. This may be availed, either on the first or second semester, if the maximum allowable units specified in the curriculum during the applicable
term unless a written permission from the chairperson and the dean is
purpose of such overload is to make up for a previously failed subject or back
subject to gain regular status. submitted.

7.3. During summer, students may enroll a maximum of nine 1 (9) units (inclusive 7.6. Students in the School of Law may be permitted to apply for an overload more
than once, if the purpose of such overload is to comply with the lacking units
of regular and additional load) without necessarily applying for overload,
in the courses required for eligibility 2 (CEL) to take the Juris Doctor program.
subject to pre-evaluation by the respective faculty advisers and approval by the
department chairperson without prejudice to compliance with the required pre-
requisites. Likewise, an overload of more than once may be allowed under the ‘bridging3
program’ of the department for the unit deficiency, provided–
7.4. A graduating student may be permitted to carry an overload of not more than 7.6.1. The student enrolls the corresponding unit of the course as specified
two (2) subjects or six (6) academic units in excess of the normal load specified in the curriculum.
in the curriculum for the year level and applicable term. 7.6.2. The course, grade, and units earned are reflected in the student’s
transcript of records.
However, an overload of more than six (6) units but not more than nine (9) 7.6.3. The student pays the corresponding fees as determined by the VP for
units may be allowed, provided the following conditions are met: Finance.
7.6.4. The total units to be enrolled including the overload courses shall not
7.4.1. The student is graduating at the end of the term/semester. exceed 30 units. The overload units under the bridging program shall
7.4.2. The student has satisfactory academic performance and must have be counted based on the unit-deficiency.
obtained a general average grade of least 2.5 in all subjects previously 7.6.5. The student satisfies all other applicable conditions beforehand
taken. mentioned.
7.4.3. The student has not incurred five (5) or more failures including NCs,
uncompleted INCs, and other rating marks equivalent to 5.0. 7.7. A graduate school student may be allowed to carry an overload of not more
than three (3.0) academic units in excess of the normal load of nine (9.0) units,
Normal Allowable Normal Allowable Normal Allowable
Total Total Total provided the student is on his/her last term prior to thesis/dissertation writing.
Load Units Overload Load Units Overload Load Units Overload
Units Units Units
(Curriculum) Units (Curriculum) Units (Curriculum) Units
7.8. A student applying for overload must observe the following:
29 1 30 21 9 30 13 6 19
7.8.1. Accomplish the Application for Overload Permit (AOP) which can
28 2 30 20 9 29 12 6 18 be secured from the Registrar’s official Facebook page.
27 3 30 19 9 28 11 5 16 7.8.2. Secure the endorsement of the department chairperson.
26 4 30 18 9 27 10 5 15
25 5 30 17 8 25 9 4 13 2
Required units in English (18), Mathematics (6), Social Sciences (18)
3
The bridging program is specifically designed for students who have one (1) lacking unit in a particular subject. Said
1
Approved letter-request dated 17 May 2021 subject had already been taken and passed by the students from their previous schools.

40 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 41
 7.8.3. Have the accomplished AOP approved by the Dean. 8.5.3. The course is offered, but the schedule is in conflict with the student's
7.8.4. Submit to the Registrar’s Office a copy of the approved AOP. other classes, has been closed or dissolved, and the student is in
7.8.5. Monitor SIS account for the approval of the AOP by the Registrar’s his/her terminal term.
Office. 8.5.4. The description of the course taken in the host HEI and the number
7.8.6. Enroll the desired courses through the SIS portal. of units is similar to that required in USJ-R.
8.5.5. The pre-requisite of the course for cross-enrollment has been taken
7.9. Students who intend to enroll an advanced course as an overload shall not be and passed.
permitted unless the pre-requisite course is taken and passed.
8.6. Only two 3-unit courses or six (6) units can be cross-enrolled during the regular
7.10. Students applying for overload must ensure that all grades in the previous term, and one 3-unit course or three (3) units during the summer term.
semesters, especially the pre-requisite courses, are already posted to avoid any
inconveniencies or delays in the processing of the overload application. 8.7. Students should not cross-enroll in more than one HEI during a particular term.

7.11. The application for overload enrollment must be completed 4 not later than the 8.8. At the end of the term, the student must submit to USJ-R Registrar's Office the
prelim exam week of the applicable term. This is to ensure that students meet official cross-enrolled grades issued by the Registrar of the host HEI.
at least 80% 5 of the prescribed class or laboratory meetings and are able to
cope with missed academic requirements. 8.9. Any violation of the above provisions can cause the cancellation of the
student's credit for the cross-enrolled courses.
Section 8 – Cross-Enrollment
Section 9 – Summer/Study in another Higher Education Institution
8.1. Cross-enrollment refers to the student's enrollment in courses in another higher
education institution (the host HEI) while the student is concurrently enrolled 9.1. Upon the approval of the Dean concerned and the University Registrar, a
in the USJ-R. student may enroll in another HEI during the summer term, provided that the
HEI is recognized by the CHED and any other accrediting agencies under the
8.2. Cross-enrollment should be made in a higher education institution that is Federation of Accrediting Associations of the Philippines (FAAP).
recognized by CHED and/or accredited by any of the accrediting agencies
under the Federation of Accrediting Association of the Philippines (FAAP). 9.2. Permit to study in another HEI during summer cannot be granted if the student
enrolls in:
8.3. Permit to cross enroll in another university is issued by the Registrar upon the 9.2.1. any course which the student failed in USJ-R and the course is offered
recommendation of the Dean concerned. during the applicable term.
9.2.2. any major, specialized or professional course in any curriculum year.
8.4. A student may apply for a ‘Permit to Cross Enroll’ with the Registrar's Office,
which should be processed and filed no later than the Prelim Exam week of the 9.3. Courses taken during summer in another HEI without the approval of the Dean
applicable term subject to cross-enrollment policies of the accepting HEI. and the Registrar shall not be credited.

8.5. Cross-enrollment in another HEI may be granted under the following Section 10 – Accreditation of Courses
conditions:
8.5.1. The desired course is not offered in USJ-R during the term when the 10.1. Course accreditation is the process of crediting a course previously taken and
student is graduating or about to graduate. passed from another higher education institution with that of a course required
8.5.2. The course is no longer offered as a result of changes or revisions in in USJ-R.
the curriculum.
10.2. The course to be accredited should have the same course description and must
have the same number of units, or the course taken in another HEI has more
number of units than that required in the curriculum. Where course
4
Application is approved and subject is enrolled.
5
descriptions differ, the course content should be taken into consideration.
Section 101, Manual of Regulation for Private Higher Education.

42 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 43
 ARTICLE III
10.3. Where no other related course is available during the semester when the
student is graduating, or about to graduate, course substitution may apply DISCONTINUANCE FROM A COURSE OR PROGRAM
wherein a non-related course may be considered for accreditation provided it
is relevant to the degree program as determined by the Program Chair and
endorsed by the Chairman in-charge of the course applied for accreditation
subject to the approval of the Dean and the Registrar. Section 1 – Withdrawal from a Course

10.4. In cases where substitution with a non-related course is necessary, the 1.1. A student may withdraw from any enrolled course through the SIS portal.
application must be processed and filed prior to enrollment; otherwise, the
enrolled course, even if passed, may not earn any credit/unit. 1.2. Any withdrawal of courses made before the start of formal classes bear no
academic penalty provided the withdrawal is approved by the Program Chair.
10.5. Accreditation or substitution of board courses may be allowed on a case-to-
case basis upon the endorsement of the Program Chair, subject to the approval 1.3. Any student who withdraws a course after the start of classes and before
of the Dean.
midterms is given a mark of 'W’ or ‘Withdrawn’.
10.6. Accreditation/substitution of courses may apply to any of the following:
10.6.1. A student who is a transferee from another HEI; 1.4. After midterms or before the final examinations, a student may still be allowed
10.6.2. A returnee following an old curriculum; to withdraw from a course provided he/she obtains a passing grade in Prelim
10.6.3. A shiftee who enrolls in a new program; or and Midterm in the courses to be withdrawn. Otherwise, the student is no
10.6.4. A graduate who enrolls in another undergraduate degree program. longer allowed to withdraw the course. In this case, the teacher has the
discretion to give the student the appropriate grade at the end of the term.
10.7. Special consideration in allowing course substitution may apply in any of the
following circumstances:
1.5. A student who discontinues attending classes without complying with the
10.7.1. A course that is no longer offered in the University and the student
requesting is graduating at the end of the applicable term. prescribed withdrawal form shall obtain a mark of "NC" or No credit, which is
10.7.2. An old student (shiftee or returnee) may be covered by an old equivalent to a failing grade. The student needs to re-enroll and pass the course
curriculum in which some courses are no longer offered under the in order to earn credit units.
new curriculum.
10.7.3. The course to be substituted is no longer offered in USJ-R nor in other Section 2 – Withdrawal from the Program
HEI as a result of changes or revisions in the curriculum.
2.1. Any change of degree program shall mean withdrawal from the degree
10.8. A student applying for course accreditation/substitution must: program the student is enrolled.
10.8.1. Accomplish the Application for Course Accreditation/Substitution
Form (CAF), which can be secured from the Registrar’s official
Facebook page. 2.2. A student withdrawing from a degree program and enrolling in another
10.8.2. Seek the approval of the Program Chair. program is classified as a shiftee and will be subject to enrollment procedures
10.8.3. Secure the endorsement of the Chairperson in charge of the service required under Article II, Registration/Enrollment.
subject/course sought to be accredited.
10.8.4. Secure the approval of the Dean. Section 3 – Withdrawal of Enrollment
10.8.5. Submit the accomplished application for course accreditation to the
Registrar's Office. 3.1. A student who intends to withdraw his/her enrollment from the University, for
10.8.6. Monitor SIS account for the approval of the application for course
whatever reason, must observe the following guidelines:
accreditation.

44 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 45
 3.1.1. Secure withdrawal form from the Registrar’s Office through the Section 5 – Payment of Fees
official Facebook page.
3.1.2. Fill out the necessary data in the form, specifically: a) Student Corresponding charges for withdrawal of courses/enrollment shall apply according to
Number, b) Date, c) Complete Name, d) Reason for withdrawal, and the schedule of fees found in Section 2, Article VIII of this Manual.
e) Course Details (Offer Code, Course No., Course Description,
Units, Time, Days and Room).
3.1.3. If the reason for withdrawal is health-related, attach a medical
certificate to the withdrawal form; otherwise, secure a parent’s
written consent and attach a signed photocopy of the parent’s ID.
3.1.4. Go to the SDPC for an interview/signature.
3.1.5. Proceed to SSD Office for signature (for freshmen only).
3.1.6. For scholars, secure approval from the Scholarship/Alumni Office, as
the case may be.
3.1.7. If formal classes have already started, go to the subject teachers for
signature.
3.1.8. Secure approval of the Dean.
3.1.9. Go to the Accounting office for payment and signature.
3.1.10. Submit to the Registrar's Office the accomplished withdrawal form.

3.2. If the withdrawal of enrollment is made within the enrollment period and
before the start of classes, the student may be allowed to retrieve his/her
admission credentials.

Section 4 – Transfer Students (Outbound transferees)

4.1. A student who desires to transfer to another higher education institution (HEI)
must apply for transfer credentials after being cleared of all financial, library,
and property liabilities. Clearance slips can be obtained from the Office of the
Registrar.

4.2. A student who is granted a Certificate of Transfer Credentials (honorable

dismissal) loses the status of a student in the University and all his/her rights
and privileges appertaining thereto.

4.3. Any student who has transferred to another HEI can no longer request from
USJ-R any school record (TOR or Certification) unless a Letter of No
Objection (LONO) issued by the accepting school is presented to the
Registrar’s Office upon request of such document.

46 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 47
 ARTICLE IV Section 2 – Credits and Grading System

EXAMINATIONS AND GRADING SYSTEM 2.1. Credits. One unit of credit is equivalent to a one-hour lecture each week for a
total of 18 weeks in one semester. Three (3) hours of laboratory work or field
work each week is equivalent to one (1) unit of credit.
Section 1 – Examinations
2.2. Bases for Grading. It is the policy of the University that within the first week
1.1. Three (3) major examinations (preliminary, midterm, and final examinations) of classes, all faculty members should explain to their students the grading
are given every semester, while two (2) major examinations (midterm and final system which shall include corresponding weights for examinations, quizzes,
examinations) are given during the summer term. The examination schedules assignments, projects, performance tasks, and the like.
are released to the different schools/offices by the Office of the Registrar two
(2) weeks before the examinations are to take place. 2.3. Scholastic performance is the main basis of a grade given to students. Specific
evidences of a student’s performance are:
1.2. All students are required to secure examination permits from the Accounting 2.3.1. tests or quizzes for the purpose of checking the student’s daily
Office which are to be presented to the faculty before taking the examinations. preparation and knowledge of previous lessons;
2.3.2. major examinations which are given thrice in a regular semester and
1.3. Examination booklets and other necessary papers shall be distributed to the twice during the summer term;
students during face-to-face examinations. During these examinations, the 2.3.3. class participation which includes recitation, homework, seatwork,
faculty should see to it that no student leaves the assigned place without class reports, board work, individual/group work, and other important
permission. Any student who violates this rule will not be allowed to continue aspects of instruction; and
taking the examination. Examinations requiring the use of Learning 2.3.4. other requirements which include projects, term papers, research and
Management System (LMS) are subject to the University’s Flexible Learning creative works, portfolio, reading reports, laboratory experiments,
Guidelines (FLG) applicable to the course. field reports, oral exams and performances, and the like.

1.4. Talking, possessing of textbooks or notes of any kind (unless authorized), 2.4. The average grade of a student for a semester is computed by multiplying the
giving, receiving, or accessing gadgets or any attempt to communicate number of units assigned to a course by the grade earned; the sum of the
information, and any form of cheating during examinations shall be dealt with products is divided by the total number of units earned for the semester. The
a score of zero for that particular examination. university adopts the General Weighted Average (GWA) in determining the
student’s average grade for all semesters.
1.5. Faculty are not obliged to give a special or late examination to any student who
fails to take any of the major examinations at the regular schedule, except upon 2.5. Within the first week of classes, all faculty members are expected to explain
a written request endorsed by the chairman and approved by the Dean of the to the students the grading system, which shall include the corresponding
school concerned. weights for examinations, quizzes, assignments, projects, and the like.

1.6. Faculty members are required to give major examinations. Those who deviate 2.6. Common Norms of Grading
from the regular examination schedules must first seek approval from the Vice
President for Academics and Research, and must ensure that the adjusted 2.6.1. Grades. The University adopts the numerical grading system with
examination schedule is not in conflict with the students’ schedule for other the following equivalence:
classes.

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 Grades Equivalent Indication An INC mark given in prelim or midterm can only be removed
within the same term while an INC mark given in the final term can
1.0 A+ 100 - Excellent
only be removed if the deficiency is completed by the student within
1.1 - 1.5 A 99 - 95 % - Superior
the prescribed period of one (1) semester which may be extended
1.6 - 2.0 A- 94 - 90 % - Very Good
for another term (summer or semester) upon the discretion of the
2.1 - 2.5 B+ 89 - 85 % - Good
faculty member concerned. In the event that the student fails to
2.6 - 2.9 B- 84 - 80 % - Fair
comply with the lacking requirement within the prescribed period,
3.0 C 79 - 75 % - Marginal Performance
the faculty member has the discretion to give a rating of 5.0 for that
3.1 - 5.0 F 74 % - Failed
particular deficiency which is to be used as one of the variables in
computing the student’s final grade.
(In the absence of specific numerical rating of the school where the
student came from, the mid-point rule of the University shall be used.)
Within 15 days after the student has complied with the lacking
requirement, the faculty member should file a written request for
2.6.2. Other grading options with their equivalence are given below:
change of the INC mark. The request, which should be endorsed by
W - Withdrawn the Dean and the Registrar, is subject to the approval of the VP-
NC - No Credit Academics and Research. Failure of the faculty member to file the
INC - Incomplete request for correction of the INC mark within the 15-day period
without valid reason shall be considered negligence of duty and
2.6.3. A mark of W is given to a student who has withdrawn from the course shall be dealt with accordingly.
before midterm. The mark entails no academic penalty; no credit will
be given for the corresponding course. The request should be supported with a certified photocopy of the
class record duly signed by the faculty, noted by the Chairman and
However, a student who obtains a passing mark in the course may the Dean with the following details:
be allowed to withdraw after the midterm and before the final a) Course Number, Course Description, Schedule
examinations in which case a grade of “W” or “Withdrawn” can be b) Term and Academic Year
given. Otherwise, the student is no longer allowed to withdraw from c) Full page of the class record reflecting the student’s
the course and the teacher has the discretion to give the appropriate complete name with corresponding entries
grade at the end of the term.
Unremoved INC mark given in the final term automatically
2.6.4. NC (No Credit) is given to a student who:
becomes permanent and can no longer be removed/changed.
1) never reported to class; Therefore, the student needs to re-enroll the course in order to earn
2) stopped attending classes without official withdrawal of credit units.
courses; or
3) incurred unexcused absences more than 20% of the meetings 2.7. Transmutation of Raw Scores to Numerical Grade. The transmutation of raw
for the whole semester.
scores to numerical grades depends on the nature and peculiarity of each
A mark of NC is permanent and cannot be subsequently changed. course. However, for consistency and fairness in the computation of grades,
the faculty should follow the established system of the department where
2.6.5. INC (Incomplete) is given to a student who failed to: he/she belongs.
1) take a major examination;
2) submit projects and comply with requirements; 2.8. Cut off Scores. Board courses must observe a cut off passing score of no less
3) present an examination permit; or than 75 percent; however, other disciplines may have a cut off of no less than
4) take an examination which may not necessarily be a major 60 percent.
examination, but an essential requirement of the course.

50 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 51
2.9. Submission of Grades and Pertinent Documents. The faculty are required to ARTICLE V
post the grades through the School Information System (SIS) not later than the
deadline set. The faculty must also submit an electronic class record (protected RETENTION POLICIES
format) to the chairman at the end of every term for the latter to sign and keep
for future reference.
Section 1 – General Retention Policies
Section 3 – Absences and Tardiness 1.1. All students enrolled in college for the first time are considered in good standing
and must maintain, at all times, an over-all average grade of at least 3.0 in all
3.1. It is the responsibility of the faculty to monitor the absences and tardiness of subjects taken of the particular program. A passing grade ranges from 1.0 to 3.0
students. while a failing mark is 5.0.

3.2. A student who comes ten (10) minutes after the start of classes is considered 1.2. One of the bases in accepting incoming freshmen and transferees for college
late. Three (3) accumulated tardiness is considered as one (1) absence. enrollment is the entrance examination given by the Student Development and
Placement Center (SDPC). A cut-off score is set for every program of study
which the student must comply.
3.3. Missed classes due to late enrollment shall be considered absences.

3.4. Any student who leaves the classroom without permission from the faculty for 1.3. In case the student fails to get the required program cut-off score, his/her
the remaining time of the period or who stays out for more than 15 minutes grades in high school may be used as basis for qualification. If found to be
will be marked absent. satisfactory, the Chairman concerned may recommend the student for
enrollment but under probation during his/her first enrollment and shall be
3.5. A student who has incurred unexcused absences of more than 20% of the total subject to monitoring. The probationary status is lifted once the student is able
meetings for the current term shall not earn any credit for the particular course. to perform satisfactorily after one semester.
A mark of NC (No Credit) shall be given.
1.4. All students are subject to the following retention policies of the university
which exclude summer term:
3.6. A student who is absent from any class must obtain a written excuse letter 1.4.1. A freshman student who incurs at least two (2) failing grades after
signed by the Chairperson of the Department, the Dean of the School, or the his/her first enrollment in USJ-R will not yet be subject to deloading
Dean's duly authorized representative. Only official excuse slips provided by on his succeeding enrollment considering that he/she may still be on
the Student Development and Placement Center (SDPC) shall be used by the a period of adjustment.
department. 1.4.2. After his/her second enrollment, a student who incurs failing marks
will be subject to deloading on his third (3rd) semester of enrollment
3.7. The faculty may consider a student’s participation in co-curricular activity (i.e. based on the following:
student competitions) in lieu of classroom attendance, provided the following No. of Failures Deloading
(incurred in the previous
conditions are established: semester)
3.7.1. The activity is recognized by the institution/school.
 Two (2) failing grades - one 3-unit course or three (3) units deloading
3.7.2. The student has satisfactory academic performance.
 Three (3) failing grades - two 3-unit course or six (6) units deloading
three 3-unit course or nine (9) units
 Four (4) failing grades -
deloading

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 1.4.3. A student who continues to incur failing marks after his/her third (3rd) 2.1.2. Should a BSA student get a grade below 2.0 (or 2.5 in Acctg. 101A
enrollment shall be subject to the following conditions during his and RFBT 1) in any of the major subjects, he/she has the following
fourth (4th) enrollment: options:

No. of Failures Deloading 2.1.2.1. If the grade is between 2.1 to 2.5 (2.6 to 2.8 in Acctg. 101A
(incurred in the previous and RFBT 1), the student may retake the subject in order to
semester)
be retained in the BSA program.
 Two (2) failing grades - two 3-unit course or six (6) units deloading
 Three (3) failing
-
three 3-unit course or nine (9) units 1) In the event of a failure to obtain the necessary 2.0 (2.5
grades deloading for Acctg. 101A and RFBT 1) grade requirement upon
 More than three - The student will be advised to take another retake, the student will be advised to shift to BSMA,
failing grades program after a case conference with the provided that the grade is not below 2.5 (2.8 for Acctg.
Dean/Chairperson, and with SDPC and 101A and RFBT 1).
SWO Directors, when necessary.
2) If the grade upon retake is between 2.6 to 3.0 (2.9 to 3.0
Note: Deloading is based on the maximum load listed in the for Acctg. 101A and RFBT 1), the student shall be
curriculum for each program of study and would apply to failures in advised to shift to BSMA and retake the subject under
academic subjects only. the BSMA program.

1.4.4. A student who shifts to another degree program and who still continue 2.1.2.2. If the grade is between 2.1 to 2.5 (2.6 to 2.8 for Acctg. 101A
to incur at least two (2) failing grades, he/she may already be advised and RFBT 1), the student also has the option to immediately
to transfer to another higher education institution after a case shift to BSMA. In this case, no retake is necessary.
conference with the Dean/Chairperson, SDPC and SWO Directors.
2.1.2.3. If the grade is between 2.6 to 3.0 (2.9 to 3.0 for Acctg. 101A
1.5. A transferee with failing marks may be allowed enrollment in USJ-R on and RFBT 1), the student will be advised to shift to BSMA
probationary status subject to the General Retention Policies of the university. and to retake the subject under the BSMA program.

1.6. A transferee without any failing mark shall abide by the Specific Retention 2.1.2.4. If the grade in the major subject is 5.0, the student will be
Policies of the program/school where he/she is intending to enroll. automatically disqualified from the BSA and BSMA
programs. No retake will be allowed.
Section 2 – Specific Retention Policies
2.1.3. A BSA student is allowed to retake a major subject only once.
The deans of the respective schools are given the discretion to impose additional specific
retention policies for some programs provided these policies are not inconsistent with 2.1.4. At the end of 2nd year, a Qualifying Examination Level 1 shall be
the general or the institutional retention policies of the university. administered to the student as a requirement for admission to 3rd year.
This will be followed by Qualifying Examination Level 2 which will
2.1. Bachelor of Science in Accountancy be given to the student at the end of
3rd year as a requirement for admission to 4th year.
2.1.1. Every BSA student should comply with the minimum grade
requirement of 2.0 for each of the major subjects (i.e. Accounting, 2.1.5. After completion of the BSA degree, every BSA graduate is advised to
RFBT, and Tax), except for Acctg. 101 A and RFBT 1, wherein the enroll in formal CPA Review sessions and to take all the pre-board
minimum grade requirement is 2.5. exams to be administered by the CPA Review Center of his choice. The
BSA graduate is advised take the CPA board exams only after
demonstrating adequate preparedness which will be gauged based on
his performance in the pre-board exams.

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 9) Failure in a subject with RLE requires the student to re-
2.1.6. The cut-off grade specified above shall not apply to Accounting enroll both lecture and RLE.
Research and Practicum courses.
2.2.2.2. Grounds for Dismissal from the Program:
2.2. School of Allied Medical Sciences Programs 1) Pregnancy out of wedlock.
2) Illegal termination of pregnancy
2.2.1. All students enrolled in the School of Allied Medical Sciences- 3) Gross misconduct in class/RLE (drug abuse,
Nursing Department for the first time are considered in good manhandling, illegal assembly, etc.)
standing. Students are classified on the status either “Regular”, “On 4) Serious error/variance in the clinical area due to
Probation”, and “On Strict Probation”. negligence causing harm, incapacitation or death to a
client.
2.2.1.1. To be considered in good standing, every student must 5) Incapacitating diseases (as recommended by the school
maintain at all times, an over-all grade average of 2.5 in all physician) like:
subjects taken for the particular course. Otherwise, the a. Psychosis
student will be placed on probation. b. Cancer (malignant)
c. Heart Diseases
2.2.1.2. All students on probation are given one (1) school year (2 d. Lung Ailment
semesters and 1 summer) to re-acquire a good standing e. Communicable Diseases
status. Otherwise, they may no longer be permitted to enroll f. Cerebral Palsy, epilepsy
in the Nursing Department. 6) Concealment of civil status or age, forgery, plagiarism
7) Falsification, tampering of school records
2.2.2. Students with Misconduct 8) Other offenses found in the USJ-R Student Manual that
may warrant Exclusion and Expulsion
2.2.2.1. The following conditions disqualifies the student from
continuing the program: 2.3. School of Computer Studies Programs
1) Failure in three (3) professional subjects) for Regular
student. 2.3.1. The School of Computer Studies (SCS) adopts the general retention
2) Failure in two (2) subjects for Probationary and Strict policies of the university. Likewise, the following policies are hereby
Probationary. enforced.
3) Repeated failure in the same subject.
4) Failure in any subject in successive semester and 2.3.2. Acceptance policy for freshmen and student transferees. Acceptance
summer. for college enrollment of freshmen and student transferees is
5) Student with a failure in a co-requisite subject is not referenced from the SDPC (Student Development and Placement
allowed to enroll in the succeeding subjects. Center) delivered tertiary level entrance exam (IQ test) vis-à-vis the
6) Student who fails in a nursing subject for the first time, corresponding program cut-off exam scores.
shall take up the same subject on the following school
year and is considered retained. Failure in the same • BSCS - 92
subject for the second time, disqualifies the student to • BSIT - 90
continue the program. • BSEMC - 90
7) Failure in the Related Learning Experience (RLE) • BSIS - 88
subject requires the student to repeat another semester • ACT - 88
of clinical practice.
8) Failure in a subject with laboratory – requires the 2.3.3. In cases where the student failed to pass the program cut-off exam
student to attend in both classes, however only the failed scores, the secondary grades (high school report card - Form 9) are
subject is re-enrolled. reviewed, and if found satisfactory, the student is then recommended

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 for enrollment but on probation for one (1) semester in that specific ARTICLE VI
school year.
REQUIREMENTS AND REGULATIONS FOR GRADUATION
2.3.4. The probationary status is lifted when the student is able to perform
satisfactorily.
Section 1 – Introduction

All graduating students are allowed to participate in any Commencement Exercises-

related activities provided all academic and documentary requirements relative to
graduation are fully complied with within the prescribed period.

Section 2 – Requirements

2.1. All candidates for graduation must have:

2.1.1. been officially enrolled;
2.1.2. satisfactorily completed and passed all academic requirements;
2.1.3. submitted all necessary and appropriate admission or transfer
credentials (e.g., Form 138, Form 137-A, Certificate of Transfer
Credentials, Official Transcript of Records, etc.);
2.1.4. an approved application for graduation;
2.1.5. complied and submitted the graduation clearance to the Registrar's
Office within the prescribed period.

Section 3 – Regulations

3.1 A graduating student must secure and file a formal application for graduation
at the Registrar's Office within the specified period.

3.2 The student must settle all accountabilities with the Accounting Office,
including graduation fees.

3.3 He/She must participate in the Recollection scheduled for graduating students.

3.4 He/She must submit for an Exit interview with the SDPC counselor.

3.5 The student must attend the baccalaureate mass and commencement exercises
unless a valid reason precludes him/her from joining the activities.

3.6 A transferee must have residency in the University of at least two (2) regular
semesters of the program he/she intends to graduate from and must have
satisfactorily completed not less than 30 units, excluding summer.

3.7 A graduating student who files his/her application for graduation or complied
with the graduation clearance after the prescribed period is considered ‘late

58 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 59
 applicant’. As such, his/her name will no longer be included in the ARTICLE VII
commencement exercises program.
CRITERIA FOR SCHOLASTIC HONORS
3.8 The department chairperson may endorse the late applicant to join the
graduation ceremony without his/her name printed in the program, provided
the student submits to the chairperson the following:
3.8.1 Photocopy of the signed Graduation Clearance, and Section 1 – Committee Function. The Committee on Honors and Awards, whose
3.8.2 Lacking requirements, if any. members are appointed by the University President, is tasked to determine the honor
students and special awardees among the graduating batch in the undergraduate
3.9 A student who has graduated in the immediate preceding semester but was including those from the School of Law and Graduate School based on established
unable to join the graduation ceremony for some reasons, may be endorsed by guidelines.
the department chairperson to join the graduation ceremony without his/her
name printed in the program, provided the following requirements are Section 2 – Committee Composition. The Committee on Honors and Awards shall be
presented: composed of the following:
3.9.1 Certificate of Graduation from the Registrar's Office,
3.9.2 Statement of Account from the Accounting Office, and Chairman: Vice-President for Academics and Research
3.9.3 Official Receipt for graduation issued by the Accounting Office. Members:
 Academic Deans
3.10 Previously graduated students, except those mentioned in Sections 3.8 and 3.9  Registrar
above, who were not able to join the graduation ceremony for whatever reason  Director, Student Welfare Office
will no longer be allowed to participate in the graduation ceremony of the  Director/Chairperson, Center for Religious Education
present graduating batch.  Director, Quality Assurance Office
 Director, Office of the Curriculum and Instruction

Section 3 – Criteria for Scholastic Honors. To be considered for honors, a candidate

must meet the following requirements:

3.1. At least 75% of the total number of academic units required for graduation
from the program has been earned in USJ-R.

3.2. A full-time student should have earned at least 60% but not less than 15 units
for college, 12 units for School of Law, and nine (9) units for Graduate School,
of the total number of units prescribed in the curriculum per semester/term,
except in the last semester/term of the program.

3.3. A college working student should have earned at least 50% but not less than
12 units, of the total number of units prescribed in the curriculum per
semester/term during the period he/she is working, except in the last term of
the program provided that the student submits a Certificate of Employment to
the Dean’s Office before the deliberation.

For purposes of this provision, a working student is defined as a student who

is employed outside the University whether in a full-time or part-time capacity.

60 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 61
3.4. Must have no final grade below 2.5 in any course, except Guidance and NSTP, 5.2. Academic Distinction is given to a graduating student who obtained an overall
which the student has taken in the University or in other schools. average grade of 1.00-1.45 and does not have a failing mark in any course
related to the program including Guidance and NSTP. The recipient of this
3.5. Must have no failing grade or its equivalent (DR or NC) in any course, award is a student who does not qualify for the scholastic honors mentioned in
prescribed in the program of study, whether taken in the University or in other Sections 3 and 4 due to any or all of the following disqualifications:
schools including Guidance and NSTP. 5.2.1. A passing grade of 2.6 and below in any course
5.2.2. Residency in the University of a student-transferee is below 75% of
3.6. Must have not incurred a permanent mark of INC (Incomplete) in any tern, the total required units for the program enrolled
even if re-enrolled and passed, and whether incurred in the University or in 5.2.3. Failure to comply with the minimum course-load requirement in any
other schools. An INC that has been completed or removed within the semester except in the last term.
prescribed period shall not be considered a disqualification. 5.2.4. Has failing marks/deficiencies in enrolled courses not related to the
program
3.7. Must have obtained an overall average rating as stated in Section 4 below
which shall be computed on the basis of total units earned to include all 5.3. Loyalty Award is given to a graduating student who completes continuous
credited courses taken in the University and those from other schools including schooling at the University of San Jose-Recoletos from Grade 1 up to College
Guidance and NSTP. or Graduate Studies or School of Law. The awardee shall receive the following
corresponding award:
3.8. Must have not been found guilty of any form of academic dishonesty or any
grave offense as stipulated in the Student Manual.
Award Graduates of Inclusive Grade/Year Levels in USJ-R
Section 4 – Scholastic Honors. A graduating student who obtains the following
Bronze College SHS to College
general averages shall be conferred with the corresponding honors: Medal

4.1. For Baccalaureate and Juris Doctor Programs Silver Medal College JHS to College
Over-all Average Corresponding Honor
Gold Medal College Grade 1 to College
1.00 to 1.15 - Summa Cum Laude
Plaque Law Grade 1 to College to Law
1.16 to 1.30 - Magna Cum Laude
1.31 to 1.45 - Cum Laude Plaque Doctoral Grade 1 to College to Masters to Doctoral

4.2. For Associate Programs 5.4. University Leadership Award is given to a graduating student who has
demonstrated exemplary leadership in co-curricular and community activities
1.00 to 1.45 - with Honors
and services in consonance with the avowed goals of the university.

4.3. For Graduate School Programs 5.5. Sports Award is given to a graduating student who has demonstrated excellent
performance in various sports competitions in the local, regional, national, or
1.00 to 1.15 - Meritissimus international levels.

Section 5 – Special Awards. The following special awards may also be given to 5.6. St. Ezekiel Moreno Award (SEMA) is a special award conferred to a
graduating students who live up to the ideals of a Josenian: graduating student who satisfies all the qualifications set by the university and
who exemplifies the USJ-R’s Core Values in his/ her personal and community
5.1. Batch Valedictorian is a recognition given to a graduating student who obtains life.
the highest average rating among three or more summa cum laude candidates.

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5.7. Recoletos Educational Apostolate in the Philippines (REAP) Excellence ARTICLE VIII
Award is the highest special award given to the Batch Valedictorian.
FEES AND PAYMENTS

Note: Latin Honors, Academic Distinction, and Loyalty Awards shall be given during
the commencement exercises. The SEMA and REAP awards are given during the Section 1 – Tuition and Other School Fees
Baccalaureate Mass, while the University Leadership Award and Sports Award are
given during the respective college ring hop ceremonies. 1.1. Each student is charged with tuition, miscellaneous, and laboratory fees
depending on the number of units enrolled during a particular semester. The
total fees can be viewed at the student’s School Information Service (SIS)
account.

1.2. Forms of Payments

1.2.1. Payments can be made either through:

1.2.1.1. Cash
1.2.1.2. Check
1.2.1.3. Credit/Debit Cards
1.2.1.4. Online payments and fund transfers

1.2.2. Check payments will not be accepted one (1) week before the final
examinations.

1.2.3. Only credit and debit cards with an EMV chip and are capable of a
3D secure validation are accepted. Users are encouraged to retain a
confirmation receipt for record-keeping which may be used for
verification, reconciliation of payments, or for future reference.

1.3. Payment Options

1.3.1. All payments can be made through the following:

1.3.1.1. Integrated Payment System embedded in the SIS
1.3.1.2. Over-the-counter payments in the Main or Basak Campus
1.3.1.3. Mobile and Internet banking
1.3.1.4. Over-the-counter bank deposits with accredited banks and
remittance centers

1.3.2. All payments made over the counter (Main or Basak Campus) must
be supported with a payment slip at each counter.

1.3.3. All valid proof of payments made through mobile facilities, internet
banking, and deposits in banks and remittance centers should be
presented to the Accounting Office for verification.

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Section 2 – Refund/Withdrawal Fees Policy ARTICLE IX
SCHOLARSHIPS, DISCOUNTS AND PRIVILEGES
2.1. Charges for any withdrawal of subjects in the college level, school of law and
graduate school studies shall be computed based on the following terms:
Section 1 – Family/Blood Relations
2.1.1. Only matriculation and computer fee will be charged if withdrawals
are made before the start of classes. 1.1. Brothers and sisters who are enrolled in Grade School, Junior High School,
Senior High School or any undergraduate program of the University, are
2.1.2. Ten percent (10%) of full tuition and other fees for withdrawals made
during the first week of classes. granted the following discounts based on tuition only. Siblings enrolled in
Law, Graduate School, or ETEEAP are not covered under this privilege.
2.1.3. Twenty percent (20%) of full and other fees for withdrawals made 1.1.1. two (2) students - 10% of the lower tuition
during the second week of classes; or 1.1.2. three (3) students - 30% of the lowest tuition
1.1.3. four (4) students - 50% of the lowest tuition
2.1.4. One hundred percent 100% of full tuition and other fees for 1.1.4. five (5) students - 75% of the lowest tuition
withdrawals made after the second week of classes. 1.1.5. six (6) students - 100% of the lowest tuition

2.2. Subject to evaluation, a student may file for a refund for any excess payments. 1.2. Brothers and sisters, who are at the same time honor students, are also entitled
Otherwise, excess payments can be carried over to the next term. Filed refunds to the privilege granted to honor students. However, students who are already
shall be processed within two (2) to three (3) weeks. enjoying 100% tuition discount under family/blood relations privilege are no
longer entitled to discounts granted to honor students.
Section 3 – Installment Payment of Fees
Section 2 – Cash Discount/Full Payment
A student may pay any amount on an installment basis provided he/she can comply with
the minimum payment requirement during major examinations.
2.1. Cash discount of five percent (5%) during the regular semester is granted to
Section 4 – Payments due during Major Examinations those who pay their tuition and other school fees in full on or before the
deadline set. Discount is applied at the end of the term.
4.1. Payments due during major examinations are as follows:
2.2. Cash discount of two percent (2%) during the summer term is granted to those
4.1.1. Prelim examination – at least 40% of the total tuition and other school who pay their tuition and other school fees in full on or before the deadline set.
fees Discount is applied at the end of the term.

4.1.2. Midterm examination – at least 80% of the total tuition and other Section 3 – Employee Dependent/s
school fees
3.1. Children of regular full-time academic and non-academic personnel of the
4.1.3. Final examination – 100% of the total tuition and other school fees. University who are enrolled in the Basic Education or College excluding Law,
Graduate School, and ETEEAP shall be entitled to the following tuition fee
Section 5 – Adjustment of Fees discounts.
3.1.1. 1st child – 100%
Adjustment of fees due to scholarships and discounts shall take effect during the final
3.1.2. 2nd child – 75%
term.
3.1.3. 3rd child – 50%
3.1.4. 4th child – 25%

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3.2. The discount shall be applied not later than 15 calendar days from the start of regular semesters. To enjoy the privilege in the succeeding semester,
classes. the student must enroll at least 15 units and must have no grade below
2.5 per subject in the previous semester.
3.3. Children enjoying the above discounts shall be disqualified from the discounts
based on family/blood relations. 6.2. Academic discounts are given to qualified students in the School of Law who
obtain the required general weighted average during the previous semester,
3.4. Students concerned must present a photocopy of their PSA-issued Birth with at least 15 units course load, and no grade below 2.5 per subject.
Certificate during his/her first application.
Section 7 – Academic Discounts
Section 4 – Coaches’ Privilege
7.1. Senior High School graduates whose General Point Average (GPA) falls
4.1. Children of coaches of the University are granted the following discounts on tuition within the range of 96-100 may, upon enrollment to college, avail of the
fee only. academic discount granted by the University.
4.1.1. 20 years in service = 100% for the 1st child;75% for the 2nd child
4.1.2. 15 years in service = 75% for the 1st child; 50% for the 2nd child 7.2. College students whose general weighted average falls within the range of 1.0-
4.1.3. 10 years in service = 50% for the 1st child; 25% for the 2nd child 1.3 in the previous semesters may also avail of academic discounts. This
privilege may apply in any of the semesters during the students’ stay in college.
4.2. The first child refers to the child who enrolled first regardless of birth order.
7.3. A student may avail more than one discount privilege, provided the total
4.3. If the first child does not avail of the discount, for whatever reason, the 2nd discount does not exceed 100%.
child may avail of the discount intended for the 1st child.
7.4. The number of grants is at the discretion of the university subject to availability
4.4. Children enjoying the privilege under the coaches’ discount shall be of funds.
disqualified for a discount based on family/blood relations.
Section 8 – USJ-R Scholarships
4.5. Brothers and sisters, who are at the same time honor students, are also entitled
to the privilege granted to honor students. However, students who are already 8.1. Nuestra Señora de la Salud
enjoying 100% tuition discount under the coaches’ privilege are no longer
entitled to discounts granted to honor students. 8.1.1. The Nuestra Senora de la Salud (NSS) Scholarship is an academic
scholarship for students enrolling in Grade 11 and who plans to
Section 5 – Employee Privilege. A discount of 100% on tuition and other fees is pursue any board program in college in USJ-R.
granted to all full-time regular employees of the University who enroll in the
Master’s degree program offered in the University following established 8.1.2. Applicants must have the following rank to get a scholarship discount
guidelines on the availment of the grant. of 100% on Tuition and Miscellaneous upon entry to Grade 11:
8.1.2.1. Top 5 Grade 10 completer from a recognized Science High
Section 6 – School of Law Discounts School
8.1.2.2. Top 3 Grade 10 completer from either Private or Public High
6.1. Discounts are granted to the following who enroll in the School of Law: School with at least 300 completers
6.1.1. Government employees with at least one year of service. 8.1.2.3. Top 3 Grade 10 completers from USJ-R Girls’ and Boys’
6.1.2. Students who graduated with Latin Honors (Summa Cum Laude, High School
Magna Cum Laude, Cum Laude). Upon entry, honor graduates enjoy
academic discounts valid for one (1) year or two (2) consecutive

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 8.1.3. The discount granted in the succeeding semester shall be based on the 10) Recommendation letter from the Parish Priest
required General Weighted Average of the previous semester, with 11) Mental Ability Test Result
no grade below 2.0 per subject and enrolled in at least 15 academic 12) Barangay Clearance
units. 13) Valid ID of the parent
14) Medical examination results (CBC, Urinalysis,
8.1.4. The number of grants is at the discretion of the university subject to Fecalysis, and Chest X-ray)
availability of funds.
(Note: Original documents have to be presented for
verification.)
8.2. Non-Academic Scholarship
8.2.1.4. Academic Grade Requirement. To continuously enjoy the
8.2.1. Recoletos Educational Assistance for Deserving Students
scholarship, the READS must maintain a grade of no less
(READS)
than 2.5 per subject.
8.2.1.1. The University is extending educational assistance to
8.2.2. Jaguars Scholarship (Sports/Student-Athlete)
deserving but financially challenged members of the
community through the READS Scholarship Program.
8.2.2.1. Jaguars scholarship is a privilege granted by the university
to deserving students who excel in the field of sports and
8.2.1.2. Applicants to the program must meet the following
who qualify for a scholarship grant based on the needs and
qualifications:
resources of the university.
1) must be a Roman Catholic
2) a Senior High School graduate, or first year or second-
8.2.2.2. USJ-R provides the Jaguars scholar with a corresponding
year college
discount on school fees upon entry, according to the
3) must have no grade below 80 or 2.5 per subject
endorsement of the Sports Moderator and approval of the
4) with good moral standing in the school and community
Scholarship Director. The corresponding discount on the
5) parental income must not exceed the required taxable
succeeding semesters shall be based on the performance
income
evaluation result.
6) pre-screening requirements such as application, test
result, interviews, and medical requirements
8.2.2.3. Qualifications.
1) has special skill in a particular sport as recommended
8.2.1.3. Requirements:
by the Coach
1) Application letter addressed to the Scholarship Director
2) with good moral standing in school and in the
2) Family picture (with name caption)
community
3) Applicant’s house picture with a brief description
3) physically fit
4) 2 pieces of 2x2 colored ID pictures
4) belongs to the following age bracket
5) Photocopy of latest income tax return of parents or BIR
 Junior High School : 12 to 16 years old
certification of non-taxable income
 Senior High School : 17 to 19 years old
6) Latest official grades (with no grade below 80 or 2.5 per
 College : 19 to 25 years old
subject in the final term)
7) Certificate of Good Moral Conduct from the school last
8.2.2.4. Pre-Screening Requirements
attended
1) photocopy of Form 138 (for basic education) or
8) PSA-issued Birth Certificate
photocopy of Transcript of Records (for College)
9) Baptismal Certificate

70 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 71
 2) 2 original copies of PSA-issued Birth Certificate (1 for 8.2.3.3. Recipients of the scholarship benefits must be full-time bona
enrolment & 1 for Jaguars scholarship application) fide students of USJ-R and must carry at least 18 units per
3) Certificate of Good Moral Conduct (original) semester, including PE, Guidance, and NSTP.
4) clearance from the previous school (for transferees)
5) medical certificate with remarks ‘physically fit’ issued 8.2.3.4. An ADT scholar must not have a failing grade in any of the
by the university physician (with laboratory results) enrolled subjects. Members who fail to live up to the
6) four (4) copies of recent 2x2 colored pictures with name standards and goals of the USJ-R Adelante Dance Troupe
tags shall lose all their rights, benefits and privileges after due
7) Photocopy of School ID process.
8) Photocopy of Valid ID of parent
8.2.4. Forward Publication Privilege
8.2.2.5. Academic Requirements
1) A college Jaguar Scholar is allowed to enroll at least 15 8.2.4.1. A discount privilege is granted to the editorial staff of
units but not more than 18 units every semester. He/she “Forward Publication”. In consideration of the services
may be allowed to enroll a maximum of 9 units during rendered in the planning, processing, and circulation of the
the summer term, provided the curriculum requires publication, a discount on tuition and other fees is granted
summer enrollment. Otherwise, he/she must pay the every term, as follows:
corresponding units enrolled. 1) Editor-in-Chief - 100%
2) Associate Editor - 75%
2) A Jaguar Scholar must pass at least 60% of the courses 3) Managing Editor-Administration - 50%
enrolled in a particular semester. 4) Managing Editor-Finance - 50%
5) Creative Director - 50%
3) A Jaguar Scholar who obtains a failing grade (5.0) or an
NC mark and who needs to re-enroll the course, must 8.2.4.2. The retention of the above-mentioned scholarship is subject
pay for the corresponding units of the re-enrolled to the provisions stipulated in the Memorandum of
course. Agreement.

8.2.3. Adelante Dance Troupe (ADT) Scholarship Section 9 – Government Scholarships

8.2.3.1. The Adelante Dance Troupe scholarship is a privilege 9.1. The University honors all other kinds of scholarships offered by the
granted to deserving Adelante Dance Troupe student- government to qualified students. The student-applicant is referred to the
applicants based on the following general criteria: respective government sponsors for the full detail of the scholarship.
1) has a special talent in the field of dancing and acting, 9.1.1. Commission on Higher Education (CHED)
2) passed the audition conducted by the committee, and 9.1.2. Department of Science and Technology (DOST)
3) recommended for acceptance by the ADT 9.1.3. Government Service Insurance System (GSIS)
choreographer. 9.1.4. Armed Forces of the Philippines (AFP-EBSO)
9.1.5. Overseas Workers Welfare Administration (OWWA)
8.2.3.2. The scholarship discount is to be determined by the 9.1.6. Philippine Veterans Affairs Office (PVAO)
administration upon entry. Discount in the succeeding 9.1.7. US Veterans Affairs (USVA)
semester shall be based on the performance evaluation on 9.1.8. City of Bogo Student Assistant Program (CoBSAP)
the previous semester. 9.1.9. Naga City Scholarship
9.1.10. Talisay City Scholarship

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 ARTICLE X
9.2. The University accepts scholars from other government institutions through
the Scholarship Center provided there is a letter of intent addressed to the SOCIAL NORMS
University President through the Scholarship Director, with the attachment of
respective scholarship guidelines/policies.
Section 1 – Student Discipline
Section 10 – Private Scholarships
1.1. General Behavior
1.1.1. All bonafide students must know and observe the University's rules,
10.1. Businesses/Industries:
regulations, policies, guidelines, and requirements.
10.1.1. Carmen Copper Corporation
10.1.2. Co Tiong & Co King Ting (Cebu Oversea Hardware) 1.1.2. If a rule, regulation, policy, guideline, and requirement applies to
10.1.3. RAFI Micro-Finance, Inc. specific sex (biological), the student shall associate himself/herself
10.1.4. Taiheiyo Cement Philippines and Solid Earth Development based on the sex (biological) appearing on the birth certificate.
Corporation
10.1.5. Visayan Electric Company (VECO) 1.1.3. Josenians are expected to behave with Christian dignity, integrity, and
honesty and conduct themselves in good faith at all times, within and
outside the campus, as well as uphold the tenets and moral standards
10.2. Foundations
of a Catholic university.
10.2.1. Aboitiz Foundation, Inc.
10.2.2. HERO Foundation, Inc. 1.2. All students are expected to:
10.2.3. USJ-R Alumni Association, Inc. 1.2.1. secure a copy of the Student Manual for proper guidance;
10.2.4. Edward and Eva Underwood Charitable Foundation 1.2.2. do their duties and exercise their rights responsibly as students and
10.2.5. Juanito I. King Foundation, Inc. organization members;
10.2.6. Lifebank Foundation, Inc. 1.2.3. consult the appropriate school authorities such as priests, deans,
Student Welfare Office staff, chairpersons, faculty members, Campus
10.2.7. Metrobank Foundation, Inc. Ministry staff, or SDPC counselors for assistance regarding their
10.2.8. SM Foundation, Inc. problems and concerns;
10.2.9. Tsuneishi Foundation (Cebu), Inc. 1.2.4. respect the properties and rights of others in the University;
10.2.10.VICSAL Foundation, Inc. 1.2.5. regard fellow students, employees, faculty members, administrators,
visitors, and maintenance and cleaning personnel of the University
10.3. The above-mentioned scholarship grants may be discontinued subject to with respect and dignity;
availability of funds. 1.2.6. observe cleanliness and sanitation within the campus; and
1.2.7. avoid committing acts that may embarrass or bring dishonor to the
University and its name at all times.
10.4. The university continues to accept scholars from other private institutions
through the Scholarship Center provided there is a letter of intent addressed to 1.3. Upon admission to the University, the student is regarded as an adult by the
the University President through the Scholarship Director, with the attachment university authorities. Hence, the obligation to keep parents/guardians
of respective scholarship guidelines/policies. informed of his academic standing, and impending consequences of excessive
absences, failure, and/or violations, lies with the student. Notices sent to
parents/guardians are merely acts of courtesy. They do not relieve the student's
obligation to keep his parents/guardians informed of his performance and/or
standing in school. Failure of parents/guardians to know their children's
performance in school cannot be imputed on the university authorities.

74 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 75
1.4. The Student Welfare Office (SWO) periodically recognizes good behavior by The long-sleeved blouse has a sports collar design as illustrated above
awarding student leadership, sports, and other co-curricular activities and with four (4) pleats on the left & the right side going down from
achievements in appropriate ceremonies. shoulder to hip. Each pleat has a width of one-half (½) inch. The
blouse has a 2½-inch cuff and 2½-inch waistband. Customized
Section 2 – School Identification Card buttons are to be used.

2.1. A permanent Student Identification Card (ID) is issued to every student after Skirt: New Checkered Design
the first enrollment, subject to revalidation every semester. The ID is required
when entering the university premises (Main and Basak campuses) using The skirt has two (2) inverted pleats in front & another two (2)
school facilities, transacting business with the different university offices, inverted pleats at the back.
being admitted to programs, lectures, convocations, film showings, and others.
The front of the skirt has two (2) lapels on each side of the secret
2.2. In case of ID replacement, the student should go to the Student Welfare Office pockets. The zipper is placed on the left side of the skirt. The length
for certain procedural requirements. Only the ID shall be inserted in the ID of the skirt must be two (2) inches below the knee.
holder and shall be worn on the front chest while inside the campus.
Shoes: Plain Black Leather Closed Shoes (without socks) with at
2.3. The ID is non-transferable and to be surrendered to the Registrar upon least one-inch heels.
graduation and/or separation.
3.1.2. For Gentlemen:
2.4. The ID of a student who violates the school's social norms may be confiscated
by a faculty member/personnel or administrator.

Section 3 – School Uniform

3.1. Students are required to wear the prescribed or official school uniform from
Mondays to Fridays, except Wednesdays. Sports shoes are not allowed on
uniform days.

3.1.1. For Ladies

Polo and Pants:

The men’s polo has a trubenized collar with a crinoline material. The
sleeve length is one (1) inch above the elbow, and the slide slit is 4½
inches. The "paha" of the pocket is 1¼ inches, with USJ-R letters
aligned to the right side with a tiny pleat inserted below the "paha" of
the pocket. Polo length must reach the second hip. The back patch is
three (3) inches. Customized buttons are to be used.

The polo uniform must be worn with a plain white undershirt and a
battle-green colored long pants prescribed by the University.
Blouse: White Long Sleeve Blouse
Shoes: Plain black leather shoes with dark-colored socks.

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3.2. On Wednesdays (washdays), students are allowed to wear civilian clothes, 4.7. Pedal, short pants, patched pants, tattered or torn designs
preferably USJ-R organizational shirts, provided they follow the guidelines set 4.8. Wearing of slippers, sandals without straps
on proper attire. 4.9. Multiple earrings, nose rings, tongue rings, eyebrow rings
4.10. All kinds of tattoos that are visible
3.3. Students of the School of Allied Medical Sciences must wear the prescribed 4.11. Wearing of caps/hats inside the campus
uniform inside the campus and in the designated clinical areas. They shall 4.12. Wearing school uniform and USJ-R shirts in places such as singing/drinking
strictly observe the "no washday" policy. joints, KTV bars, disco bars, night spots, and similar places
4.13. Wearing of PE uniform inside the classroom
3.4. Practicum students, or those undergoing on-the-job training, must wear their 4.14. Non-wearing of school ID
official practicum uniform prescribed by the department, approved by the 4.15. Wearing colored contact lenses (e.g., green, blue, others)
SWO. 4.16. Wearing multiple decorative bracelets and anklets
4.17. Smoking inside or within the school vicinity
3.5. Students who are not in proper uniform or attire may not be permitted to get
inside the campus, except in cases approved by the SWO, to wit: Section 5 – Prohibitions for Gentlemen
3.5.1. married students who are pregnant;
3.5.2. working students who have employment certification from their 5.1. Long hair/colored hair/streaked hair and punk style
employers may wear their company/office uniform as long as their 5.2. Patched pants, jogger pants, tattered and torn designs
business attire is acceptable to school standards; 5.3. Earrings, nose rings, eyebrow rings, tongue rings
3.5.3. students who are cross-enrollees; 5.4. Slippers and open shoes
3.5.4. students who are taking another undergraduate program (second 5.5. Wearing of caps/hats inside the campus
coursers); 5.6. Wearing of facial cosmetics and feminine accessories and attires, and colored
3.5.5. Graduate School, School of Law students and reviewers, and CPA contact lenses
reviewers, ETEEAP students; and 5.7. All kinds of tattoos that are visible
3.5.6. students with special needs. 5.8. Beard and goatee style, long and unshaved sideburn
5.9. Long, colored, and artificial nails
*The above-mentioned students must comply with the requirements 5.10. Wearing of school uniform and USJ-R shirts in places such as
set by the SWO by securing clearance for exemption from wearing singing/drinking joints, KTV bars, disco bars, night spots, and similar places
the uniform. 5.11. Wearing of PE uniform inside the classroom
5.12. Non-wearing of school ID
*For purposes of this provision “second courser” shall mean those 5.13. Wearing multiple decorative bracelets and anklets
students who have completed/graduated from an 5.14. Smoking inside or within the school vicinity
associate/baccalaureate degree program.
Section 6 – Online Netiquettes
Section 4 – Prohibitions for Ladies
6.1. All college students must adhere to the following:
4.1. For dresses/blouses/t-shirts: 6.1.1. Punctuality and regularity of attendance.
4.1.1. Tube style, backless, spaghetti straps, halter cut, plunging necklines, 6.1.2. Proper dress code.
tight-fitting attire, short midriff/crop top styles, off-shoulder 6.1.3. Observe courtesy and respect in addressing teachers, students, and
4.1.2. Transparent attires with inappropriate undergarments other school personnel.
4.1.3. Mini or micro-mini skirts, leggings, and jeggings, jogger pants 6.1.4. Avoid offensive and defamatory language.
4.2. Rolling up of school uniform sleeves 6.1.5. Avoid cheating in examinations, performance tasks, outputs, and
4.3. Tucking-in of school uniform blouse other forms of academic dishonesty.
4.4. Using of unofficial buttons for the school uniform blouse 6.1.6. Observe proper protocols in raising issues and concerns to school
4.5. Folding of uniform skirt and wearing it above knee level authorities and personnel.
4.6. Streaked or colored hair 6.1.7. No Cyberbullying.

78 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 79
 6.1.8. Must not post photos and/or videos in drinking and smoking sessions ARTICLE XI
wearing USJ-R uniform, t-shirts, and school ID.
6.1.9. Must not pose and/or post lewd photos or videos. STUDENT ORGANIZATIONS
6.1.10. Refrain from posting or sharing fake news and unverified
information.
6.1.11. Respect and obey teachers' instructions/notices and other online Section 1 – Student Organizations
guidelines and classroom policies.
6.1.12. Respect and obey office procedures and protocols. 1.1. Student organizations are groups of bonafide students united for purposes not
6.1.13. Observe the Data Privacy Act. Avoid unauthorized recording and contrary to law or the rules of the University, which recognize them as
taking of photos and screenshots of teachers and classmates in
channels of developing and improving the students' potentials through
classes/sessions/other activities without permission.
6.1.14. Adhere strictly to the rules and regulations of USJ-R stipulated in the leadership formation, social involvement, apostolate, and assistance to the
Student Manual. University in carrying out its programs for student welfare.

1.2. These organizations may be co-curricular, extra-curricular, departmental or

academic, or interdepartmental. Students may freely form or join student
organizations, provided these are duly registered and recognized by the
University through the Student Welfare Office. All student organizations are
directly under the charge, regulation, and supervision of the SWO.

1.3. Criteria for recognition of campus student organizations are as follows:

1.3.1. Officers and members of the organization must be bonafide students
of USJ-R;
1.3.2. For departmental or academic organizations, all officers and members
must belong to the mother department and/or school;
1.3.3. For interdepartmental and/or non-academic organizations, all officers
and members may come from one or many departments or schools;
and
1.3.4. All officers and members must comply with all requirements set by
the Student Welfare Office.
1.4. Requirements for recognition and accreditation of campus student
organizations are as follows:
1.4.1. Duly filled-out Application Form which can be secured from the
Student Welfare Office;
1.4.2. Plan of Activities for the present school year signed by the president,
secretary, and adviser/s of the organization;
1.4.3. Constitution and By-Laws complete with preamble, name and
domicile, objectives, duties of officers/members, positions,
qualifications, tenure, elections, meetings, finances and internal
control, penalties, membership fees and collections, amendments,
transitory provision, provision of compliance with school rules,

80 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 81
 requirements. The said constitution should be signed by all the 2.5. The SSC shall have offices, within the Main and Basak Campuses.
officers and noted by the adviser/s; 2.5.1. The Main Office shall be located at the Ground Floor, San Agustin
1.4.4. Two (2) copies of the official list of actual members, which should Building.
not be less than thirty (30), in alphabetical order and by gender; and 2.5.2. The Basak Office shall be located at the Ground Floor, St. Ezekiel
1.4.5. Other applicable requirements. Moreno Building.

1.5. For renewals and chapter organizations, student organizations must comply 2.6. The SSC shall have a Cabinet composed of sector-based Commissions,
with additional requirements set by the SWO. supervised by the Office of the incumbent SSC President. The SSC President
shall appoint a Chief, Deputy Chief, and members for each of the following
Section 2 – Supreme Student Council Commissions:

2.6.1. The Commission on Arts and Culture envisions a community where

2.1. The USJ-R Supreme Student Council (SSC), which is under the supervision of the transformative power of creative, visual and performing arts, as
the Office of the Student Welfare, is a duly constituted body representing the well as local and national heritage is pivotal to strengthening
Josenian student body. Its primary objective is to protect the rights and relationships, fostering positive social changes, and honing talents.
promote the general welfare of the students.
2.6.2. The Commission on Entrepreneurship envisions to mold Josenians to
2.2. The SSC helps the University carry out its vision and mission and coordinates be competitive in the diverse marketplace, be active in different
with the school administration in all matters affecting the interests of the industries, and help their micro-output become a macro-outcome.
students.
2.6.3. The Commission on Environment aims to engage Josenians in
promoting stewardship of creation and environmental actions through
2.3. The SSC facilitates institutional activities, meetings, or fora when the needs, amplifying and supporting efforts toward an eco-friendly lifestyle and
interests, and concerns of the students are at stake. It supports and coordinates sustainable environment.
with the student organizations in their respective activities or where the student
organizations' contributions and support are solicited or requested. 2.6.4. The Commission on eSports serves as the home of Josenian gamers,
individual or as teams, who aims to play, train and compete for
2.4. The SSC offers several services to the students. Among these are the following: various mobile, PC and video games.
2.4.1. Coordinates with different organizations in their respective
activities; 2.6.5. The Commission on Gender and Development seeks to be a safe
space to eradicate all forms of prejudices and gender-based
2.4.2. Facilitates resolution of complaints or grievances of students against
discrimination, where equal opportunities, rights and freedoms are
teachers/school personnel, or of students against students, and the respected and nurtured.
like;
2.4.3. Conducts campaign drive to help student victims of fires, floods, and 2.6.6. The Commission on Learning and Career Opportunities aims to assist
other disasters; in improving academic life and establish career-related opportunities
2.4.4. Spearheads activities and projects essential to the curricular, co- to upskill and develop the capabilities of Josenians.
curricular, and extra-curricular growth and development of students;
2.4.5. Facilitates claims for students' insurance; and 2.6.7. The Commission on Mental Health seeks to be the student-level safe
2.4.6. Implements various student-friendly services such as printing, lost space that radiates positivity, empathy, empowerment and mental
wellness among Josenians.
and found, free landline calls, scholarship subsidies, and courtesy
booth. 2.6.8. The Commission on Public Health seeks to build a Josenian
community that is well-informed and aware of health issues, and

82 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 83
 empower them to develop a sense of responsibility in disseminating ARTICLE XII
health-related information.
STUDENT PUBLICATION
2.6.9. The Commission on Youth Empowerment envisions for Josenians to
be active ambassadors, and effective leaders to advocate youth-led
collaboration, and multi-generational learning. Section 1 – Definition

2.6.10. A sector-based Commission may file an application to be accredited A student publication is any newspaper, newsletter, leaflet, magazine, handout,
as an inter-departmental organization, provided it meets the minimum periodical, or publication that bears the seal/name of USJ-R, whether printed,
qualifications, submits the necessary documents, and undergoes the mimeographed, or photocopied, published by the students for campus circulation.
prescribed process.
Section 2 – The "Forward Publication"
2.7. The SSC shall have the Council of College Student Organizations (CCSO),
which will serve as a coordinating body for program-based and academic 2.1. The Forward Publication is the official student publication of the college level
College-level Organizations, supervised by the Office of the incumbent SSC of the University of San Jose-Recoletos that aims to help the student body
Vice-President. internalize the goals and objectives of the institution by providing a proper
forum for:
2.7.1. The CCSO shall be composed of the duly-accredited school
organizations and interdepartmental organizations across six (6) 2.1.1. journalistic training for a broader professional and cultural education
schools. in line with Quality Christian Community-Oriented Education,

2.7.2. The respective Presidents of the organization shall automatically 2.1.2. disseminating information on the curricular and co-curricular
compose the Council of Presidents and shall be in full coordination activities and interests of the student population,
with the incumbent SSC Vice-President for its operations.
2.1.3. training students for campus writing in line with academic freedom,

2.1.4. sharing scholarly studies and discoveries,

2.1.5. connecting the school with the vital issues of the immediate
community and the larger world,

2.1.6. inculcating a deep sense of involvement with the tenets of journalism

and effective communication, and

2.1.7. practicing faithfully and consistently the following:

2.1.7.1. objectivity, truthfulness, and accuracy;
2.1.7.2. responsibility and impartiality;
2.1.7.3. sincerity, originality, fair play; and
2.1.7.4. decency, taste, and propriety.

Section 3 – Other Student Publications

3.1. Aside from the FORWARD semestral magazine, FORWARD On The Move
newsletter, SOLSTICE summer magazine, and MITNA Literary Folio, other
student publications may be authorized under the following guidelines:

84 U SJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 85
 3.1.1. Only duly registered and recognized student organizations may be 4.2.3. Publications are subject to all the provisions of RA 7079 and the law
given the authority to release publications. pertaining to mass media. The student organizations/publishers shall
be fully and solely responsible for the materials they publish.
3.1.2. The student organization concerned must apply for a permit to publish
through the Student Welfare Office indicating the following: 4.2.4. All stories, editorials, photographs, and illustrations in student
3.1.2.1. purpose and intent of the publication, publications must carry bylines, credit lines, or tag lines. Otherwise,
3.1.2.2. content(s) of the publication, the Editorial Board of the publication shall be held fully and solely
3.1.2.3. list of the editorial board or interim board, in case of a responsible for materials appearing without credits.
magazine, newspaper, or newsletter,
3.1.2.4. method of selection of the editorial board, 4.2.5. Handouts produced by a student organization for campus circulations
3.1.2.5. authorship, in case of mimeographed leaflets or handouts, must clearly and prominently display the name of the organization
3.1.2.6. number of copies for circulation, and that of its editor or president/chairman.
3.1.2.7. recipients of the publication,
3.1.2.8. budget; and 4.2.6. Violation of these guidelines will be subject to the sanctions
3.1.2.9. source of funding. stipulated in the Student Manual.

3.2. The letter shall be submitted to the SWO, where its merits shall be assessed by Section 5 – Notices and Posters
an Evaluation Committee for Student Publications.
5.1. SWO clearance must be obtained for posting notices or announcements and
3.3. If the letter is found to be meritorious, the Committee shall forward its distributing any reading material within the University premises. SWO shall
recommendations to the Vice-President for Identity, Formation and Mission confiscate materials posted or distributed without prior permit, and proper
(IFM). All publications without the approval of the VP-IFM are deemed sanctions shall be filed against violators.
unauthorized. Any person/persons responsible for the publication and
circulation thereof shall be subject to sanctions following the rules and 5.2. Only duly registered organizations are allowed to post or distribute reading
regulations of the Commission on Higher Education (CHED) and the materials, provided that said postings are made on school bulletin boards.
University.
5.3. Reading materials must indicate authorship and sponsorship in determining
Section 4 – Monitoring of Publications legal liability and responsibility under existing laws.

4.1. All student publications, including the FORWARD and internet-based 5.4. Postings are to be removed the day after their utilization by the responsible
publications, are monitored. person or organization.

4.2. The Student Welfare Office shall ensure that RA 7079 or the “Campus
Journalism Act” and all the CHED and University policies, rules, and regulations
regarding school publications are upheld and complied with. The following are
supplementary guidelines to enable the SWO to carry out effectively its duties
and responsibilities regarding the matter:

4.2.1. In the case of newspapers, newsletters, or magazines, three (3) copies

should be submitted to the VP-IFM three (3) days before the
circulation.

4.2.2. In the case of leaflets/handouts, copies must be submitted to the VP-

IFM a day before the circulation.

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 ARTICLE XIII 3.1.5. Environmental Program
3.1.6. Risk Reduction and Disaster Management Program
STUDENTS INVOLVEMENT IN COMMUNITY OUTREACH PROGRAMS 3.1.7. Health and Wellness Program

Section 4 – Guidelines for Students’ Community Involvement

Section 1 – Definition
4.1. A student may participate in any outreach programs of their organization or of
The Institute of Non-formal Education and Community Outreach Program the school where the student belongs. The INFECOP in coordination with the
(INFECOP) is the center that anchors all community outreach services and activities of department anchors monitors students' involvement in institutional and
the University. It fosters community spirit by developing the student's commitment to departmental outreach activities.
engage in volunteer work, generate social responsibility and instill compassion for the
human person. 4.2. For the involvement of interdepartmental student organizations in the
following outreach programs, the Student Activity Officer supervises and
Section 2 – Goals and Objectives coordinates their participation with the INFECOP Office.

2.1. Goals. "Quality Christian Community-Oriented Education" is manifested 4.2.1. Institutional Outreach Projects managed by the INFECOP with the
through a profound holistic involvement of the Josenian family in nation involvement and participation of the different schools, departments,
building with preference for the marginalized sector of the community. offices, and student organizations.

2.2. Objectives. The outreach program of the University aims to: 4.2.2. Departmental Outreach Projects initiated and managed by a particular
school or department.
2.2.1. Provide opportunities for students to participate and develop their
communitarian spirit and volunteerism in planning, implementing as 4.2.3. Organizational Outreach Project designed and implemented by a
well as monitoring, and evaluating various community outreach particular campus student organization, either departmental or
programs and projects. interdepartmental.

2.2.2. Expose the students to actual experiences in community organizing 4.3. Student organizations that organize community outreach activities must:
and extension so as to supplement their classroom studies through
active involvement in the projects. 4.3.1. Coordinate with the INFECOP through the departmental anchors of
the respective school;
2.2.3. Empower the marginalized communities adopted by the institution,
schools, departments, and offices to be strong and self-sufficient. 4.3.2. Submit a project proposal to the INFECOP endorsed by the advisers
and recommended by the Student Activity Officer of the Student
2.2.4. Establish and strengthen linkages with local, regional, national, and Welfare Office;
international agencies.
4.3.3. Accomplish the Student Activity Permit Form from the Student
Section 3 – Programs and Services Welfare Office;

3.1. A student may engage in any of the following programs based on their 4.3.4. Undergo COP orientation sessions before the conduct of the activity.
interest and field of specialization:
4.3.5. Submit to INFECOP an Activity Report a week after the activity.
3.1.1. Spiritual Growth and Development Program
3.1.2. Educational Development Program 4.4. A student who wishes to participate in community outreach activities must:
3.1.3. Socio-Economic Development Program
3.1.4. Psycho-Social Development Program

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 4.4.1. Inform the INFECOP Departmental Anchor of his/her intention to do ARTICLE XIV
volunteer work;
STUDENT SERVICES
4.4.2. Request to arrange his involvement with the INFECOP Office;

4.4.3. Attend the COP orientation, which is scheduled a week before the Section 1 – Student Development and Placement Center (SDPC)
implementation of the activity; and
The Student Development and Placement Center (SDPC) addresses the immediate
4.4.4. Accomplish the COP Evaluation Form to assess the activity and psychological concerns of the students through a comprehensive school guidance and
submit it to the Student Activity officer. counseling program.

4.5. Involvement in community outreach activities is a criterion for approval in 1.1. Sections. To facilitate the delivery of its programs and services, the SDPC is
recognizing student organizations. divided into three (3) sections, namely:

1.1.1. Counseling. This section helps the students in their personal,

academic and psychosocial development.

1.1.2. Psychometric Section. This section administers, processes, and

develops tools in the assessment of students’ mental ability and
personality through psychological tests.

1.1.3. Placement Section. This section helps the students in their career
development and assists them in job placements.

1.2. Programs and Services. SDPC provides the H.O.M.E. Guidance and
Counseling Program.

1.2.1. Holistic Assessment

1.2.1.1. Needs-based Assessment Survey
1.2.1.2. Educational Placement
a) Admission Testing
b) Psychological Testing
1.2.1.3. Pre-employment Testing
1.2.1.4. Exit Interview/Feedback Survey
1.2.1.5. Evaluation and Research

1.2.2. Online/Onsite Counseling

1.2.2.1. Pre-counseling Interview. This is provided to all
freshmen and transferees officially enrolled in
Guidance 1 Session.

1.2.2.2. Individual or Group Counseling. This is a service

provided to students/group of students who need
immediate help. They may use the self-referral link

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 https://bit.ly/SDPC_CollegeStudents_Self-ReferralLink iii. Pre-Employment Orientation with POEA
or scan the QR Code below: iv. Career Assessment
c) Pre-Employment Test Exposure and Interpretation
d) Campus Recruitment
e) Job Referrals
f) Job Posting

1.2.2.3. Follow-up Counseling and Psychological Test 1.3. Office Hours: MAIN and BASAK CAMPUS:
Interpretation (PTI). These services are requirements
for students who are officially enrolled in Guidance 2 Monday to Friday : 08:00 AM – 12:00 PM
Session. 01:00 PM – 05:30 PM
Saturday : 08:00 AM – 12:00 PM
1.2.2.4. Psychological First Aid (PFA). This is given prior to the
counseling session to students who experience Counseling: by appointment (unless it is urgent)
traumatic and critical incidents.
1.4. Contact Information
1.2.2.5. Follow-up Service. This is a collaborative effort
between SDPC and deans/chairs/faculty 1.4.1. Onsite
members/academic non-teaching faculty/office Telephone Number : (032) 253-7900 locals 237, 238, 239
professionals/ parents/guardians provided to students Mobile Number : (+639) 985-624-4270 (TNT)
who have academic concerns, emotional, and
behavioral problems. 1.4.2. Online
Email Address : [email protected]
1.2.3. Mental Health Program Facebook Account : https://www.facebook.com/usjrSDPCcares/
1.2.3.1. Mental Health Month (every October)
1.2.3.2. Magic Circle Session (MCS) on Wellness Section 2 – Campus Ministry
1.2.3.3. Student Development Sessions (SDS)
1.2.3.4. Programs for Special Groups 2.1. The Campus Ministry Office (CMO) aims to establish a Christian community
by initiating, implementing and supporting activities that enliven the faith of
1.2.4. Education Support the Josenians, leading them towards becoming authentic disciples of our Lord
1.2.4.1. Information Services Jesus Christ.
a) Campus Tour (Phase I)
b) School Convocation (Phase II) 2.2. CMO - Main Campus Services:
c) Pakighimamat (Phase III)
d) Guidance Sessions (Phase IV) 2.2.1. Liturgy
e) SDPC Services Awareness Week 2.2.1.1. Eucharistic Celebrations
f) Tete-a-Tete with the New Faculty 2.2.1.2. Daily celebrations of the Holy Eucharist: Monday to
1.2.4.2. Peer Facilitators’ Training Program Friday at 11:00 AM and 4:00 PM
1.2.4.3. Leadership Training and Teambuilding Sessions 2.2.1.3. Novena-masses on feast days celebrated by the Order of
1.2.4.4. Job Placement Activities Augustinian Recollects, Solemnities, and First Fridays
a) Job Fair 2.2.1.4. Daily recitation of the Holy Rosary at 3:30 PM
b) Seminars/Webinars on the following: 2.2.1.5. Exposition of the Blessed Sacrament every first Friday
i. Job Hunting of the month
ii. Labor Education with DOLE 2.2.1.6. Confessions

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 fail to register during the grace period will be
2.2.2. Prayer Services/Devotions scheduled on the next available date.
2.2.2.1. Novena Prayers
2.2.2.2. Stations of the Cross e) All participants, regardless of their religion, are
2.2.2.3. Block Rosary expected to attend and participate in all the
2.2.2.4. Taizé Prayer activities. However, non-Catholics are excused
from receiving the Sacraments.
2.2.3. Spiritual counseling and formation sessions on relevant issues for
students not only those involved in the CMO as volunteers but anyone f) Only students with parents’/guardians’ consent are
who wishes to avail them. allowed to join the activity which must be
2.2.3.1. Lectio Divina presented to the guard on duty upon entry to the
2.2.3.2. Psycho-spiritual sessions University.
2.2.3.3. Vocation promotion
2.2.3.4. Youth Days for Josenians g) Participants must inform the Campus Ministry
2.2.3.5. Prayer meetings Staff of their medical condition before joining the
2.2.3.6. Pastoral visits ARSE.
2.2.3.7. Augustinian Recollect Spiritual Exercise (College
Recollections) h) Proper dress code must be observed during the
activity.
a) The Augustinian Recollect Spiritual Exercise
(ARSE), which is a spiritual exercise inspired by 2.2.4. Formation of organized apostolic groups to channel and harness the
the life and faith journey of St. Augustine, is given spiritual gifts of the students and employees:
to all Josenians as part of their spiritual formation. 2.2.4.1. Liturgical Yodelers Recoletos (LYRe)
2.2.4.2. Peer Ministry (PM)
b) It is a school activity that requires all graduating 2.2.4.3. Lectors and Commentators (LeCom)
students to experience prior to graduation. All 2.2.4.4. Confraternity of Augustinian Recollect Altar Servers
participants are excused from their classes during (CARAS)
their ARSE. It is also expected that participants 2.2.4.5. Recollect Augustinian Youth (RAY)
comply with the rules during the activity. Non- 2.2.4.6. RAY-Lay collaborators/formators
compliance thereof will be dealt with according to 2.2.4.7. Campus Extraordinary Ministers of Holy Communion
the sanctions stipulated in the Student Manual. (CEMHC)
2.2.4.8. Campus Faculty and Staff Ministers (CFSM)
c) A graduating student who participated in the
ARSE, but failed to accomplish and complete the 2.2.5. Coordination with other schools of the Archdiocese of Cebu in the
requirements for graduation for the given semester pursuance of the shared religious goals through the Archdiocesan
may use the Certificate of Participation for the next Campus Ministry.
semester’s signing of graduation clearance. Those
who will finish their academic requirements in 2.3. CMO – Basak Campus Services:
summer may either join the previous semester’s
schedule or the succeeding semester’s schedule. 2.3.1. Liturgy
2.3.1.1. Eucharistic Celebrations
d) All graduating students must register online for the 2.3.1.2. Daily Masses
ARSE through their SIS accounts not later than two *Monday – Senior High School (11:00AM)
weeks before the scheduled ARSE. Students who *Tuesday & Wednesday – Junior High School (7:00
AM)

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 *Thursday & Friday – Elementary (7:00 AM) b) Confraternity of Augustinian Recollect Altar
2.3.1.3. Feast Days, Solemnities, First Fridays Servers (CARAS)
2.3.1.4. Masses for special occasions or various needs
2.3.1.5. Novena Masses 2.3.8.2. For Teachers/Office personnel
2.3.1.6. Graduating Students’ Recollections a) Campus Extraordinary Ministers of Holy
Communion (CEMHC)
2.3.2. Administration of Sacraments b) Campus Faculty and Staff Ministers (CFSM)
2.3.2.1. First Holy Communion c) RAY-Lay collaborators/formators
2.3.2.2. Confirmation
2.3.2.3. Confession Section 3 – Student Welfare Office

2.3.3. Prayer Services/Devotions The Student Welfare Office (SWO) is concerned with the balanced development of
2.3.3.1. Novena Prayers students. It promotes, initiates and coordinates programs, activities and services for the
2.3.3.2. Stations of the Cross students’ growth and development.
2.3.3.3. Block Rosary
2.3.3.4. Taizé Prayer 3.1. Student Discipline
2.3.3.5. Bambinelli Week
3.1.1. The Student Welfare Office takes overall charge of student discipline.
2.3.4. Formation It supervises student behavior, investigates reported cases of
2.3.4.1. Recollections misbehavior, assesses pertinent facts, and imposes proper sanction for
2.3.4.2. Gospel/Bible Sharing minor offenses or violations of school policies, rules, and conduct.
2.3.4.3. Lectio Divina
3.1.2. The SWO conducts preliminary investigation process for serious
2.3.5. Pastoral cases. Should there be a prima facie evidence on the case, the SWO
2.3.5.1. Pastoral Visit will furnish the VP for Identity, Formation and Mission (IFM) the
2.3.5.2. Spiritual Accompaniment and Coaching (for students investigation report. In case the VP-IFM finds merit on the case, he
with suspension and by appointment) may form an Ad Hoc Committee as Board of Discipline to conduct
the formal and proper investigation proceedings. The decision of the
2.3.6. Catechesis Board of Discipline becomes final and executory, if not appealed to
2.3.6.1. Flores de Mayo at Recoletos Eco Park, Danao the Office of the University President within one (1) semester from
2.3.6.2. Pre-Sacramental Catechesis (Preparation for first receipt of the decision.
communion and Sacrament of Confirmation)
The Board of Discipline shall be composed of the following: SWO
2.3.7. Vocation promotion Director, SSD Chief, Dean of the respondent, SSC President, SDPC
2.3.7.1. Archdiocesan Campus Ministry collaboration and Director and Student Discipline Officer.
Directors of Vocation promoters Archdiocese of Cebu
2.3.7.2. Vocation month celebration 3.1.3. All cases involving the discipline of students shall be subject to
2.3.7.3. V-Days (Vocation Days) - room to room campaign, investigation. Any student respondent who refuses to submit
symposia, exhibits himself/herself to investigation without valid reason shall be
2.3.7.4. Vocation Jamboree construed as a waiver of his/her right to due process and will no longer
be re-admitted to any school of the university.
2.3.8. Organizations
2.3.8.1. For Students 3.1.4. Hearing Procedures:
a) Recollect Augustinian Youth (RAY)

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 3.1.4.1. A written formal charge or complaint shall be filed by 3.1.5.2. Practicum/OJT students are required to wear their
the aggrieved party or by any person having direct official uniform prescribed by the institution.
knowledge of the act accused of, or by the university
against the erring student. The university shall uphold 3.2. Student Organizations
its right to investigate cases even in the absence of a
formal complaint by any aggrieved party. All student organizations are directly under the charge, regulation, and
supervision of the Student Welfare Office.
3.1.4.2. The respondent shall be notified in writing of the
complaint filed against him, together with a copy of the 3.3. Student Publication
accusation.
3.3.1. SWO issues the permit to duly registered and recognized student
3.1.4.3. Investigation proceeding will be conducted by SWO organizations to publish either through print or digital publication.
and between the parties to possibly settle the conflict
amicably. 3.3.2. SWO monitors all student publications in consonance with RA 7079,
or the Campus Journalism Act.
3.1.4.4. If no amicable settlement is reached, a formal
hearing/investigation shall proceed. The respondent 3.4. Student Formation Programs and Activities
shall be allowed the assistance of a counsel of his own
choice, he so desires. 3.4.1. Semestral Students’ Fora
3.4.2. Recollection of Student Leaders
3.1.4.5. Should the respondent fail to appear in spite of the fact 3.4.3. Formation Sessions and Leadership Trainings of Student Leaders
that he received the notice of the hearing, the hearing 3.4.4. Session for Transferees
shall proceed ex-parte without prejudice to the 3.4.5. Capacity Building Sessions
respondent’s appearance in subsequent hearings. 3.4.6. Formation of Student Volunteers
3.4.7. Community Outreach Activities
3.1.4.6. The complainant presents his/her evidence and witness 3.4.8. Drug Abuse Prevention and Control Advocacy
(es) first; and after he/she has rested the case, the 3.4.9. HIV/AIDS Prevention Advocacy
respondents shall then present evidences and witnesses
in his/her defense. Such shall be followed by a rebuttal 3.5. Awards. SWO periodically recognizes students who excel in leadership,
evidence in the same order, if any. sports, and other co-curricular activities.

3.1.4.7. After all the parties have rested their respective issues, 3.6. Office Hours
the Board of Discipline shall then proceed to deliberate
on the case, come up with a decision, and recommend Monday to Friday : 08:00 AM – 12:00 PM
appropriate sanctions if necessary which shall be 01:00 PM – 04:30 PM
immediately executory upon the approval of the VP- Saturday : 08:00 AM – 12:00 PM
IFM.
3.7. Other Services Offered
3.1.5. Wearing of the Prescribed School & Practicum/OJT Uniforms
3.7.1. Orientations on School Prohibitions and Table of Offenses
3.1.5.1. SWO monitors the wearing of the prescribed school 3.7.2. Accreditation of boutiques for school and practicum uniforms
uniform and issues clearance for exemption, when 3.7.3. Accreditation of tour agencies
needed. 3.7.4. Accreditation of student insurance providers and brokers
3.7.5. Processes students’ insurance
3.7.6. Screening and accreditation of carpool providers

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 3.7.7. Processes student violations and complaints 4.1.2. Library Services
3.7.8. Calls and follow-up students referred or reported for misbehavior
and other concerns. 4.1.2.1. E-Resources Access Assistance/Support - allows
3.7.9. Issuance of Good Moral Certificates for college students and college students the optimal use of the library's electronic
alumni resources via online.
3.7.10. Accreditation and monitoring of Student Organizations
3.7.11. Grants permits and monitors Student Publications 4.1.2.2. Virtual Reference Service - facilitates students'
3.7.12. Screens, processes, and issues clearances to student transferees and information needs via email, chat, or instant messaging.
returnees
3.7.13. Distributes incoming mails, registered notices, and parcels 4.1.2.3. Virtual Document Delivery Service -provides students
3.7.14. Issues Affidavit of Loss to replace lost IDs virtual copies of journal articles or book chapters and
3.7.15. Issues clearance slips for M.I.S. requests for duplicate copies of other documents upon request.
study loads and assessments
3.7.16. Issues activity permits to Student Organizations 4.1.2.4. Library Orientation - refers to helping library users be
3.7.17. Grants permits to post notices, posters, and announcements aware and feel comfortable with the resources, facilities
3.7.18. Screens visitors of students and the services available, and with the people who
3.7.19. Coordinates with the different offices of the university and other attend to their information needs.
government and socio-civic agencies for student welfare and
development 4.1.2.5. Information Literacy - refers to the teaching of students
3.7.20. Processes uniform exemptions and other users the effective use of the library.
3.7.21. Issues referral slips to students for additional uniform materials to be
purchased at the USJ-R bookstore. 4.1.2.6. Circulation Service. Students may borrow two (2)
3.7.22. Signs Clearances for graduating students books from the Reserve Counter and eight (8) general
3.7.23. Accepts, posts, and releases lost and found items circulating books at a time. General circulating books
may be renewed for another week provided there is no
Section 4 – Library and Instructional Media Center prior request for them.

The Library acquires materials to support the curricular, research, information and Kinds of Materials Loan
Fines
cultural needs of the students, faculty, and other members of the academic community. for Circulation Periods
Php2.00/day including Sundays and
4.1. Library Browsing 1 week
holidays
Php 5.00/day including Sundays and
4.1.1. Library Hours Subject Reference 1 week
holidays
Php 5.00/day including Sundays and
Main Campus Filipiniana 1 day
holidays
Monday to Friday : 08:00 AM – 07:30 PM Php 5.00 for the first hour & Php 2.00
Reserve Overnight
Saturday : 08:00 AM – 12:00 PM for the succeeding hours and a fraction
thereof;
Basak Campus Php 25.00 per day including Sundays
and holidays
Monday to Friday : 08:00 AM – 07:00 PM
Saturday : 08:00 AM – 12:00 PM Reminder: Students need to present their study loads and IDs upon validation
of library accounts.

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 4.1.2.7. Charging Procedures a) Overdue books; and
a) General circulating books can be borrowed at the b) Books placed on hold prior to your renewal.
Main Library and at the Main Library Extension
(Basak) can be borrowed from 8:00 AM – 7:00 PM. 4.1.2.13. Online Renewal - Students who may have the need to
b) Reserve books can be borrowed for one hour and renew borrowed materials online may do so by
renewable for another hour unless there is no prior following these procedures:
request.
a) A week before the final examination, all books are
4.1.2.8. SelfCheck System – All books in the library can be self- for LIBRARY USE ONLY.
checked except General References and those marked
“Non-Circulating”. b) Non-Circulating Materials
i. General Reference materials like
4.1.2.9. Curbside Pickup – A service that allows library patrons encyclopedias, dictionaries, and the like
to borrow book/s by online appointment and pick them ii. Theses/ dissertations
up at designated stations. iii. Books in sets
iv. Art Collection
4.1.2.10. Discharging/Returning of Books - The borrower returns v. Periodicals, magazines, journals,
the borrowed books/s at the Circulation Counter during newspapers, etc.
library service hours. When the libraries are closed, the vi. Information file materials
borrower can return the book/s via the Book Drop vii. CD-ROM collection
following established guidelines. viii. Other materials stamped with “non-
circulating”
4.1.2.11. Renewal of Borrowed Books - When returning book/s,
the borrower notifies the student assistant at the However the above-mentioned materials maybe
Circulation Counter which title/s he/she intends to borrowed for classroom use and should be returned
renew. to the library immediately after the class.

4.1.2.12. Online Renewal - Students who may have the need to 4.1.2.14. Damaged/Lost Books. Damaged/lost books must be
renew borrowed materials online may do so by reported immediately to the Circulation Counter and to
following these procedures: be replaced or to be paid within 30 days. After 30 days,
a) access the USJ-R Library System’s online public charges are computed and forwarded to the Accounting
access catalog (OPAC) at Office upon the consent of the concerned student. Total
http://opac.usjr.edu.ph:8080; charges include:
b) log in and view account; a. Current price of the book
c) click on the drop-down arrow beside the account b. Processing fee of Php 200.00, and
name then select “Loans”; c. Accrued fines.
d) For single item renewal, simply click “Renew
Loan” button 4.1.2.15. Found library books should be returned to the library
e) For multiple-item renewal, put a check mark on the immediately, otherwise the finder will be held liable for
items you wish to renew then click “Renew” it.
button; wait for confirmation before closing the
page. 4.1.2.16. Current Awareness - This is an on-going dissemination
of information to the students, faculty members and
Important Reminders: The following books cannot be other members of the academic community with regard
renewed: to the newly acquired books and library materials.

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 4.1.2.17. Photocopying/Scanning Service - refers to the 4.1.3.12. Discipline. Willful violation of the library rules such
photographic reproduction of printed materials. as not returning books on time, lending and borrowing
books for friends, defacing or mutilating books, stealing
Service Hours: library properties and other violations are punishable by
loss of library privileges, payment of the cost of the
Monday to Friday : 08:00 AM – 11:30 AM defaced or mutilated material, fines, or upon the
: 01:00 PM – 07:00 PM discretion of the Chief Librarian.
Saturday : 08:00 AM – 11:30 AM
4.1.4. Library Facilities
4.1.3. General Rules
4.1.4.1. Internet Access Room - an area intended for validating
4.1.3.1. The library is mainly for research. Eating, smoking, WiFi account, browsing the internet, encoding and
sleeping, making visual aids, doing industrial work and printing.
group problem solving are not allowed.
4.1.4.2. Josenian Learning Hub - a library facility which aims to
4.1.3.2. Upon entering the library, students should have their support collaborative learning and research by
school IDs scanned at the RFID reader. providing venues for small group discussions.

4.1.3.3. Students are expected to follow the dress code 4.1.4.3. Laptop Charging Area - an area where you can charge
prescribed by the university. your laptops, netbooks and tablets while doing your
research.
4.1.3.4. Silence, cleanliness and orderliness must be observed
strictly at all times. 4.1.4.4. Scanning Area - a library facility for processing digital
copies of journal articles or book chapters and other
4.1.3.5. Chairs must be pushed back against the table after using documents upon request.
and must not be transferred from one place to another.
4.1.4.5. Security Gates - are library facilities designed to keep
4.1.3.6. Newspapers and magazines should be read within the library materials safe while keeping visitors
Periodicals section. comfortable.

4.1.3.7. Books should be left on the table after use. 4.1.4.6. Self-Check System - a self-service facility that allows
library clients to check out books without queuing at the
4.1.3.8. Laptops can be used, provided these are solely for Circulation Counter.
research.
4.2. Instructional Media Center
4.1.3.9. Students are advised to attend to their valuables while
in the library. The USJ-R Instructional Media Center (IMC) is a service unit which supports
the academic community. It provides USJ-R faculty members and students
4.1.3.10. All must set their cell phones in SILENT MODE while with computer and video-based technology and services to enhance
in the library. Answering/making calls should be done educational outcomes. It houses and circulates audio-visual materials and
outside the library. equipment used for instructional purposes.

4.1.3.11. Upon leaving the library, all students must pass through
the electronic security gates one at a time.

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 4.2.1. Service Hours 4.2.3. Materials/Equipment

Main Campus Basak Campus 4.2.3.1. Materials

 CDs
Monday to Friday Monday to Friday
 CDROMs
07:00 AM – 08:30 PM 07:00 AM – 07:00 PM
 DVDs
 VCDs
Saturday Saturday
 VHS
07:00 AM – 05:30 PM 07:00 AM – 12:00 PM
 Transparencies

4.2.3.2. Equipment
4.2.2. Services
 Document Cameras
 DSLR Cameras
4.2.2.1. Reference/Information- personal assistance provided to
 Video Cameras
students in their research and information needs.
 Laptops
 LCD Projectors
4.2.2.2. Orientation/Instruction - helping students be aware and
 LCD Screens
feel comfortable with the resources, facilities and the
 Overhead Projectors
services available, and with the people who attend to
 Portable Wireless Amplifiers (PWAs)
their information need.
 Tripods
 VCD/DVD/VHS Players
4.2.2.3. Circulation Service- this service allows students to
borrow equipment and other auxiliary materials needed
4.2.4. Reservation Guidelines
in their classes.
4.2.4.1. The Reservation Form for the use of AV
4.2.2.4. Current Awareness- an on-going dissemination to
materials/equipment is made at least two (2) days before
students of the newly purchased audio-visual materials
the actual use. Follow–up is made a day after
at the IMC.
submission/filing.
4.2.2.5. Production/Reproduction - the saving of school related
4.2.4.2. Reservation form should be completely filled out duly
activities (seminar classes, etc.) from IMC camera to
noted by the Instructor/ Department Head/Dean.
disc/computer file and sends them to concerned
student/s.
4.2.4.3. No equipment shall be allowed for borrowing without
reservation.
4.2.2.6. Previewing- a service which allows students to view the
content of IMC materials (CDs, DVDs, etc.) in a
4.2.4.4. In case of cancellation or rescheduling of the activity,
computer.
the client should inform the center so that the reserved
equipment and facilities will be made available to other
4.2.2.7. Documentation - the documentation of institutional
users.
activities through photos and videos as evidence for
future utilization.
4.2.4.5. AV materials owned by the faculty members/ students
used for classroom presentations are to be submitted to
the IMC for previewing a day before the actual use.

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 4.2.4.6. Film showing in the absence of the faculty 4.2.5.3. Outside institutions/organizations wanting to use the
member/adviser is strictly discouraged. AVR must secure permission from the Office of the
President and shall be charged an hourly rate of One
4.2.4.7. Valid School ID should be presented and given to the Thousand Pesos (Php 1,000.00).
IMC staff/READS for safekeeping until the equipment/
material borrowed shall have been returned. 4.2.5.4. The use of AVR on Sundays and holidays is strictly
discouraged.
4.2.4.8. Laptops are to be used for classroom instructions only
and must be returned immediately after the class. 4.2.5.5. Faculty meetings, classes, proposal hearings/thesis
presentations, election of officers, and fund raising
4.2.4.9. All borrowed materials/pieces of equipment are to be activities are not allowed.
returned on their due date/ time (within the day).
4.2.5.6. All users must observe cleanliness and orderliness.
4.2.4.10. Fundraising using AV resources and facilities is strictly Hence, stage decorations must be removed and properly
discouraged. disposed of at the end of the activity.

4.2.4.11. Use of the IMC resources/facilities on Sundays and 4.2.5.7. Eating and drinking inside the AVR are strictly
holidays is strictly discouraged. prohibited.

4.2.4.12. All clients and their representatives are jointly and 4.2.5.8. All users are held responsible for their personal
severally responsible for whatever damage(s) that may belongings while inside the AVR.
arise directly or indirectly in the use of the
materials/equipment. 4.2.5.9. Non-compliance of any of the aforementioned
guidelines may result in the revocation or cancellation
4.2.4.13. The Instructional Media Center reserves the right to of the right to use the facility.
cancel/revoke a permit granted to anybody in case of
misrepresentation and/or violation of any of its rules Section 5 – Health Services
and regulations.
5.1. The medical-dental clinic conducts consultations and treatment of minor
4.2.5. IMC Facility illnesses of students and employees. Individual health education and
instruction on proper dental care are given during the course of the
The Audio Visual Room (AVR) is a service facility under the examination.
Instructional Media Center (IMC) in support of teaching and learning
through its multi-media resources for the academic, cultural, and 5.2. Clinic Hours
other institutional engagements of students, faculty members, and
other stakeholders of the university. It has 148 seating capacity. 5.2.1. Medical Clinic

4.2.5.1. The Reservation Form for the use of the AVR should be MAIN CAMPUS BASAK CAMPUS
duly filled out and filed personally at least two (2)
weeks before the scheduled activity. Monday to Saturday Monday to Saturday
07:00 AM – 09:00 PM 07:00 AM – 08:30 PM
4.2.5.2. The reservation request should be followed up at least
one (1) working day after its submission. *Sunday: Only if there are special/institutional activities

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 5.2.2. Dental Clinic 5.9. The clinic is responsible for safeguarding the general health condition and
well-being of the university population. In accordance with this responsibility,
5.2.2.1. Regular Clinic Hours the clinic:

MAIN CAMPUS BASAK CAMPUS 5.9.1. conducts quarterly inspection of the canteen, and checks the health
cards of its personnel,
Monday to Friday Monday to Friday
08:00 AM – 12:00 PM 08:00 AM – 12:00 PM 5.9.2. assists in the collection and submission of water samples for analysis
01:00 PM – 05:00 PM 01:00 PM – 05:00 PM to the proper government agency to ensure potable water supply;

*By arrangement: for students who would like to avail 5.9.3. ensures the sanitation of all comfort rooms,
dental services in the main campus after the regular clinic
hours. 5.9.4. facilitates in the annual procurement of employees’ health cards from
the City Health Department,
5.2.2.2. Dental Services
a) Consultation 5.9.5. screening, monitoring and treatment of infectious diseases (e.g.,
b) Tooth Extraction once every semester COVID, varicella, measles, etc.)
c) Tooth Filling once every semester
d) Prophylaxis once every semester 5.9.6. conducts first aid and facilitates referrals to hospitals for emergency
e) Health and Wellness Program cases in coordination with Adelante Life Emergency Rescue Team
(ALERT),
5.3. New students are required to report to the clinic for medical-dental
examination. Medical certificates for PE 1 are issued after the examination. 5.9.7. facilitates the annual physical examination of all employees, and

5.4. The school physician grants a certification for PE exemption to a student only 5.9.8. facilitates in the implementation of random drug testing of students
after a thorough physical examination or upon submission of a medical as provided in Section 36 (c), Art. III, of RA 9165, otherwise known
certificate from an attending physician. as the Comprehensive Dangerous Drugs Act 2002.

5.5. The clinic may give immunizations in coordination with the Department of 5.10. Guidelines
Health. It may also participate in the implementation of health programs as
established by the DOH or any government accredited health organization. The following guidelines are set for the smooth operation of the Medical-
Dental Clinic:
5.6. Promotive, preventive and curative services are provided by the Clinic to the
school populace. Referrals to specialists may be done when the need arises. 5.10.1. Students who wish to avail of the school clinic services are required
to present a validated school ID or current study load.
5.7. Special health-related activities (such as blood donations, free clinic, etc.) may
be undertaken by the Clinic upon approval of the Office of the VP for Identity, 5.10.2. Initial dose (first-day dose) of medicines is given during consultation
Formation and Mission. to students having minor ailments such as headache, abdominal pains,
cough, colds, fever, and the like. Students shall shoulder the expenses
5.8. Administer injections in emergency cases. Likewise, injections may be given of other prescribed medicines.
in the clinic upon written request by the family physician or any recognized
government health institution or agency. 5.10.3. Student assistants assigned in the clinic may perform first-aid
treatment such as wound dressing or nebulization of known asthmatic
patients with the supervision of the physician or nurse on duty. They
may also take the patient’s vital signs. However, management and

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 treatment of disease conditions and injuries is the sole responsibility Section 7 – Safety and Security Department (SSD)
of the physician on duty, or in the physician’s absence, the nurse on
duty. Student assistants are not allowed to dispense medicines The department ensures the safety and security of administrators, faculty, employees,
without the approval of the physician or the nurse on duty. students, and visitors of the school; enforce the observance of proper behavior and
decent activities particularly among students; and safeguards and protects against
5.10.4. Request for medicines to be used during excursions, leadership possible losses and damages of all properties of the school.
trainings, retreats, plant tours, and other special activities should be
made during office hours. A request form should be filled out 7.1. Office Hours
completely and signed by the department head and duly approved by Monday to Friday : 08:00 AM – 12:00 PM
the Director for Student Welfare before it is submitted to the clinic. 01:00 PM – 04:30 PM
Unused medicines shall be returned with an accompanying list of Saturday : 08:00 AM – 12:00 PM
drugs being used and their beneficiaries.
7.2. Physical Services
Section 6 – Sports
7.2.1. Provides security assistance in all authorized assemblies or gatherings
6.1. Sports Program within the school, such as parades, cultural shows and civic activities
sponsored by the administration, schools, departments, and student
The Recoletos Sports Formation Program envisions developing the body organizations. Clearance must be secured prior to the conduct of the
through sports formation in order to produce professional athletes who will activity.
promote USJ-R, its core values, OAR Charism and Identity.
7.2.2. Assists in the enrollment.
6.2. Sports Office
7.2.3. Processes applications for parking permits.
6.2.1. The Sports Office plans, organizes and implements the sports
program of the university through recruitment and training of varsity 7.2.4. Inspects vehicles entering and leaving the campus.
athletes to represent USJ-R in local and national tournaments.
7.2.5. Monitors and regulates vehicular traffic inside the school premises.
6.2.2. The office also plans, organizes and supervises all the sports events
during the University Days and Intramurals. 7.2.6. Screens and registers visitors entering the school premises.

6.2.3. The office likewise is in charge of the reservations and approvals of 7.2.7. Conducts patrol inside the school premises and its immediate
the use of sports equipment in support to the sports programs and perimeter to monitor the safety and security of all building occupants,
sports activities of the different schools, departments, organizations and to deter all illegal and inappropriate activities.
and clubs.
7.2.8. Conducts risk assessments, and develop strategies and tactics to meet
6.2.4. Endorsement from Sports Office is required in the reservations of safety and security goals and reduce risk exposures;
sports facilities with PAO.
7.2.9. Conducts training and seminar-workshops related to safety and security;
6.3. Office Hours
7.2.10. Initiates emergency drills in coordination with proper government
Monday to Friday : 08:00 AM – 12:00 PM agencies;
01:00 PM – 04:30 PM
Saturday : 08:00 AM – 12:00 PM 7.2.11. Processes school ID cards of religious and lay administrators,
teaching and non-teaching personnel, other employees, and students
of the university;

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 7.4.2. Conducts Disaster Preparedness Webinars as one of the proactive
7.2.12. Provides Emergency Medical Services to all Josenians thru the USJ- measures undertaken to teach and guide all stakeholders of the
R ALERT; university on how to prepare and reduce the impacts of different
disasters not only in our university but also in the respective
7.2.13. Conducts periodic training to volunteer members of the USJ-R households of the stakeholders;
ALERT;
7.4.3. Conducts Basic First Aid Webinars
7.2.14. Conducts investigations on matters referred to the office, and submits
findings and recommendations to the proper authorities; and 7.4.4. Conducts Basic Life Support Webinars

7.2.15. Recommends safety and security measures to the school 7.4.5. Accepts requests for the use of ambulance through the university’s
administration. Emergency Medical Services

7.2.16. Visitors are screened and referred to the department for their 7.4.6. Accepts online booking for the processing of the school ID thru the
appointment; ID Section Facebook Page:
https://www.facebook.com/usjrIDsection/
7.2.17. Visitors are required to use the main gate as their entry and exit points.
Visitors with vehicles may be allowed to enter the back gate in case
to case basis but subject for the approval of necessary permit and
parking spaces availability;

7.2.18. Bags, packages, and other belongings brought inside and outside the
school premises are, in some instances, inspected for security reasons.

7.3. Guidelines during Face to Face Classes

7.3.1. Students are required to wear their IDs upon entering the gate and
inside the school campus;

7.3.2. Students must swipe their IDs upon entering and before leaving the
campus

7.3.3. Students wearing colored contact lenses, colored hair, and not in
school uniform are not allowed to proceed to photo imaging in
processing their IDs.

7.3.4. Students must observe the “keep right” policy in the hallways and
staircases.

7.4. Online Services

7.4.1. Receives and answers queries related to the safety and security of
the school thru Facebook Page Link:
https://www.facebook.com/usjrssdofficial/;

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 ARTICLE XV 2.2. Office Hours:

SUPPORT UNITS Monday to Friday : 08:00 AM – 12:00 PM

: 01:00 PM – 04:30 PM
Saturday : 08:00 AM – 12:00 PM
Section 1 – Accounting Office
Section 3 – Registrar’s Office
The Accounting Office is under the direct supervision of the Office of the Vice President
for Finance. It handles student-related accounting concerns such as account inquiries, The Registrar’s Office is under the supervision of the Office of the Vice-President for
payments, cash discounts, and refund processing. Academics and Research. It is responsible for the maintenance and safekeeping of
students’ school records.
1.1. Office Hours: Main and Basak Campus
3.1. Office Hours: Main and Basak Campus
Monday to Friday : 08:00 AM – 12:00 PM
: 01:00 PM – 04:30 PM Monday to Friday : 08:00 AM – 12:00 PM
Saturday : 08:00 AM – 12:00 PM : 01:00 PM – 04:30 PM
Saturday : 08:00 AM – 12:00 PM
1.2. Cut-off Time for Processing of Transactions
3.2. Cut-off time for the releasing of priority numbers for claiming of requested
Morning : 11:00 AM documents, submission of credentials, inquiries and other concerns:
Afternoon : 03:30 PM
Morning : 10:30 AM
1.3. Services Afternoon : 03:00 PM
1.3.1. Accepts payments
1.3.2. Processes and releases refunds 3.3. The Registrar’s Office provides the following services:
1.3.3. Issues “Statement of Accounts”
1.3.4. Issues “Certification of No Balance” 3.3.1. Issues transfer credentials, transcript of records, certifications,
students’ grades, diplomas, other school records, etc.;
Section 2 – Management Information System (MIS)
3.3.2. Processes enrollment-related concerns such as applications for
The MIS takes charge of processing all student-related information in the university. overload and simultaneous enrollment, applications for cross
enrollment permits, course evaluation or course accreditation;
2.1. Guidelines. To assure data accuracy, the student is required to:
2.1.1. sign up at the university’s portal at edp.usjr.edu.ph 3.3.3. Processes requests for change of INC grade to numeric grade or entry
2.1.2. check the e-study load sent through email or claim a computer of grades;
generated study load and verify details
2.1.3. report to the classes indicated in the study load; 3.3.4. Facilitates applications for correction of name;
2.1.4. present to the teacher the computer generated study load or e-study
load as proof of enrollment; 3.3.5. Authenticates machine copies of students’ records;
2.1.5. claim “assessment” before major examinations and report to
Accounting Office for any discrepancy; 3.3.6. Processes application for graduation;
2.1.6. access and review all related information via the School Information
Service (SIS) Portal and report immediately to the MIS Office for 3.3.7. Facilitates processing of school records for CHED-CAV
any discrepancy. (Certification, Authentication, Verification) and/or DFA Apostille.

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 3.3.8. Facilitates the conversion of tourist visa to student visa or special
study permit of international students. ii. Bookstore Transactions. Fees/charges for books/e-
books are charged directly to students’ account.
3.4. Request for documents may be done onsite or thru electronic mail. Priority
numbers for onsite requests are released on a first-come, first-served basis. 2) Printing. The Printing Section is in charge of the printing job
Clients may also schedule an appointment to request for school records thru requests from departments of the university, Main and Basak
the official Facebook Page of the Registrar’s Office via campuses, and extends its printing services to staff, faculty and
https://www.facebook.com/usjrregistrar. students.

i. Office Hours: Main and Basak Campus

Section 4 – Property Administrator’s Office (PAO)
Monday to Friday : 08:00 AM – 12:00 PM
4.1. The Property Administrator’s Office is under the Vice President for Finance.
It takes care and manages all physical properties of the university from campus : 01:00 PM – 04:30 PM
and buildings to laboratory and maintenance equipment. It is responsible for Saturday : 08:00 AM – 12:00 PM
keeping such properties in good condition and reliable in the delivery of
services. ii. Guidelines in Availing of Printing Services
 Requests are entertained on a first-come, first-
4.2. PAO is divided into two (2) branches, the (a) Operations Services, and (b) served basis.
Campus Facility Planning Development.  Requesting departments should fill-out a
requisition form.
4.2.1. Operations Services take charge of the following:  The requisition form should be signed by the
concerned authorities with the approval of the
1) Bookstore. The Bookstore sells school/office supplies, books Dean/Principal/Office Head.
(textbook concession), notebooks, school uniforms, religious and  Job printing outputs must be claimed on the date
gift items, and facilitates bus tickets, orders of books, classroom and time indicated in the requisition form.
project needs, personalized items and others. The USJ-R  Job printing outputs that remain unclaimed by the
Bookstore exclusively produce and distributes educational concerned department shall be disposed after two
materials and souvenir items using the USJ-R Logo. Any (2) weeks from notification.
unauthorized use of the USJ-R logo for commercial purposes is  During the examination week, printing services for
subject to investigation and corresponding sanction. personal use shall be suspended. This is to ensure
the confidentiality of examination materials inside
i. Book Store Hours: the printing section.
 The Printing Section is no longer liable for any loss
 MAIN CAMPUS or damage of printing outputs after these are
Monday to Friday : 08:00 AM – 12:00 PM released.
: 01:00 PM – 04:00 PM  Staff, faculty, and students may avail of printing
Saturday : 08:00 AM – 12:00 PM services for personal use provided they will pay for
the corresponding charges at the Bookstore.
 BASAK CAMPUS
Monday to Friday : 08:00 AM – 12:00 PM iii. Other Printing Services
: 01:00 PM – 04:30 PM  Photocopy
Saturday : 08:00 AM – 12:00 PM  Risograph
 Colored Printing
*There is no noon break on peak periods.  Ring binding

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  Paper cutting i. Office-Laboratory Equipment Turn-over/Turn-over
 Sorting Inventory System
 Lamination ii. Year End Inventory and Inventory Report Generation
iii. Warehouse Inventory Sale and Donation/Warehouse
3) Maintenance and reservation of facilities. Requesting parties Sale System
must observe the following guidelines:
9) Win on Waste (WOW) Program
i. Fill-out the reservation form which is available at PAO.
4.2.2. Campus Facilities Planning and Development Office
ii. The reservation form must be signed by the concerned
authorities with the approval of the 1) Physical development, expansions, and maintenance of existing
Dean/Principal/Office Head where the student belongs. facilities

iii. The duly accomplished form along with the following 2) Maintenance and enhancement of campus facilities, equipment
documents must be submitted to the PAO for approval and other properties (Office Laboratory, Classroom and Facility
at least one (1) week before the scheduled activity. Construction or Renovation).
 approved letter from the offices of the VP-
Academics and Research, and the Director for Section 5 – Canteen
Student Welfare, and
 the student activity permit from SWO. 5.1. The Canteen is operated and managed by private concessionaires but is under
the supervision of the VP-Finance. It is a self-service facility that adheres to
4) Vehicle services “Clean As You Go” (CLAYGO) policy, abides by the Health and Sanitation
i. Requests for the use of school vehicles (bus/car) must protocols, and collaborates with the environmental advocacy of the University.
be done seven (7) working days prior to the actual use.
5.2. To keep the area clean, safe and decent, the following are prohibited inside the
ii. Reservation forms must be accomplished and endorsed canteen:
by the Dean/Office Head along with the following
documents: 5.2.1. Doing acts of vandalism like destroying chairs, tables, spoons, forks,
 an activity letter, and and other facilities intended for canteen use;
 other necessary documents (e.g., waiver, permits,
ingress form) if applicable 5.2.2. Overstaying, littering, studying, playing cards and other forms of
iii. The requesting department and the concerned driver gambling and misbehaving; and
will be furnished with copies of the approved
reservations. 5.2.3. Bringing outside the canteen premises soft drink bottles, utensils, and
other properties without prior arrangement with the canteen
5) Maintenance of supplies concessionaires and/or staff.
i. Office, School, Laboratory, Maintenance and Sanitary
Supply Requisitions (Non Stock and Stock) Section 6 – Photo Section (Basak Campus)

6) Repair or Replacement Requests 6.1. The Photo Section is manned by a professional photographer who is allowed
by the school administration to be the official school photographer.
7) Toga Rentals or Sales
6.2. The Photo Section provides the school paper and other official publications
8) University-wide inventory pictures taken during official functions. Students pay for whatever
photographic needs they may have at reasonable rates.

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 ARTICLE XVI
6.3. Service Hours:
POLICIES AND GUIDELINES FOR THE PREVENTION
Monday to Friday : 08:30 AM – 12:00 PM AND INVESTIGATION OF SEXUAL HARASSMENT CASES
01:00 PM – 04:30 PM
Saturday : 08:00 AM – 11:30 AM
The University of San Jose-Recoletos promulgates the following rules and
regulations to effectively carry out the provisions of Republic Act No. 7877, otherwise
known as the Anti-Sexual Harassment Act of 1995.

Section 1 – Objective. These rules and regulations aim to provide a comprehensive

policy for all administrators, faculty, staff and employees on the identification,
prevention and elimination of sexual harassment cases and to establish
regulations to enforce the policy.

Section 2 – Applicability. The rules and regulations embodied in this article apply to
all students, administrators, faculty, staff and employees either permanent,
probationary, contractual as well as to others who participate in the
University’s programs and activities.

Section 3 – Definition of Terms. As used in this article, the following terms are defined:

3.1. “Student” means a person duly enrolled in a particular degree or non-degree

program in the University in any academic department/college of the
University.

3.2. “Administrator” means a person either lay or religious, who is holding an

administrative position in the University such as in the capacity of a College
Dean, Director, Department Head, Head of Office, Principal and in some cases,
appointed officers in charge, consultants of certain offices.

3.3. “Faculty” is a person engaged as either academic teaching or academic non-

teaching personnel. For the academic teaching faculty, he/she must be either
full-time, part-time, probationary, permanent, or guest lecturer.

3.4. “Staff” is a person engaged as a non-teaching personnel in the university either

as permanent, casual or probationary.

Section 4 – Sexual Harassment Defined

4.1. Sexual harassment is form of sexual discrimination that involves unwelcome

sexual advances, requests for sexual favors, and other verbal or physical
comment of a sexual nature when:

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 4.1.1. It is explicitly or implicitly suggested that submission to or rejection it is the recipient’s perception that counts. Behavior which the recipient
of the conduct will be a factor in academic or employment decisions reasonably finds unwelcomed should be stopped.
or evaluations, or permission to participate in a University activity;
5.2. Sexual in nature. Behavior which is sexual in nature is fairly easy to determine.
4.1.2. The conduct has the purpose or effect of unreasonably interfering Telling sexually explicit jokes, displaying sexually suggestive pictures, and
with an individual’s academic or work performance or creating an talking about sex are obviously “sexual in nature”. Some people would
intimidating, hostile, or offensive working environment; consider other behaviors, such as touching, to be sexual in some cases but not
in others. Using common sense will normally be enough to determine whether
4.1.3. Any person in a supervisory position who uses or condones any form or not a certain behavior is sexual in nature.
of sexual behavior to control, influence, or affect the career, pay, or
job of an employee is engaging in sexual harassment; 5.3. Occurs in and gives impact on the work environment. For sexual harassment
to occur, it must be an unwelcomed sexual behavior that occurs in and gives
4.1.4. Determining what constitutes sexual harassment depends upon the impact on the work environment.
specific facts and the context in which the conduct occurs. Sexual
harassment may take many forms – subtle and indirect, or blatant and 5.3.1. When recipients are offered or denied something that is work
overt. It can take in any but not limited to the following forms: connected in return for submitting to or rejecting unwelcomed sexual
a) It may be a conduct towards an individual of the opposite sex or the behavior, they have been subjected to a type of sexual harassment
same sex; known as “quid pro quo” or “this for that”. Examples include getting
b) It may occur between peers or between individual in a or losing a job, a promotion or demotion, a good or bad performance
hierarchical relationship; or evaluation, etc. If any work-related decisions are made based on the
c) It may be aimed at coercing an individual to participate in an submission to or rejection of unwelcomed sexual behavior, sexual
unwanted sexual relationship or it may have the effect of causing harassment has occurred. Normally, this is from senior to a junior,
an individual to change behavior or work performance. because the senior person has something to offer.

4.2. Reprisal. In general, taking or threatening to take unfavorable personnel action 5.3.2. When the unwelcomed sexual behavior of one or more persons in a
or withholding or threatening to withhold a favorable personnel action, or any workplace interferes with another person’s work performance, sexual
other act of retaliation, against an employee for participating in an harassment has occurred. If the behavior produces a work atmosphere
investigation or appeal process. which is offensive, intimidating, or abusive to another person,
whether or not work performance is affected, a type of sexual
4.3. Work Environment. The workplace or any other place that is work-connected, harassment called “hostile environment” has occurred.
as well as work conditions or atmosphere under which people are required to
work. Example of work environment include but not limited to, an office, an 5.3.3. The following are some examples but not limited to the behavior that
entire building, a campus, vehicles, anywhere when engaged in official could create a hostile environment:
business as well as institutionally sponsored social, recreational, and sporting a) using sexually explicit or sexually offensive language;
events, regardless of location. b) displaying sexually-oriented posters or calendars;
c) touching someone in a suggestive manner;
Section 5 – Forms of Sexual Harassment. For a person’s behavior to be considered as d) giving someone unwelcomed letters, cards or gifts of personal
a violation to the Sexual Harassment Act, it must meet the following three nature, particularly when these items have sexual overtones, and
criteria: e) unwanted or uninvited pressures for dates.

5.1. It must be unwelcomed. Unwelcomed behavior is a behavior that a person Section 6 – Committee on Decorum and Investigation. Pursuant to Section 4(b) of
does not ask for and which a person considers undesirable or offensive. Not the Anti-Sexual Harassment Act of 1995, a Committee on Decorum and Investigation
everyone has the same perception of “undesirable or offensive”. Since the is created and permanently constituted, hereinafter called the Committee.
person being subjected to the behavior, the recipient, is the one being affected,

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6.1. Principal Function Section 7 – Guidelines. In cases involving sexual harassment, the following guidelines
are established:
The Committee shall conduct meetings and orientation sessions with officers
and employees, instructors, teachers, professors, trainers, coaches, trainees, or 7.1. Complaint. A formal charge or complaint in writing shall be filed with the
students to increase awareness and understanding of sexual harassment as chair of the Committee by the aggrieved party or by any person having direct
penalized by law; take steps to prevent incidents of sexual harassment; and knowledge of the commission of the act accused of, or by the University. In
initiate and conduct investigations of violations of the Anti-Sexual Harassment the event the University is the complainant the aggrieved party (the victim)
Act of 1995 in general, and any of the prohibited acts defined in these shall be the principal witness. The complaint shall be in writing and it shall
implementing policies and guidelines, in particular. contain the following information:
7.1.1. the name of the person or persons against whom the complaint is
6.2. Composition. The committee shall be composed of the following: filed; and
7.1.2. a narration of the pertinent facts and circumstances of the case. The
complaint shall be signed by the complainant.
Possible Cases
The respondent shall be notified by the Committee in writing of the complaint
Aggrieved filed against him or her with a copy of the complaint attached at least five (5)
Accused Party Committee days prior to the scheduled hearing.
Party
Student Lay Chairman : VP-Identity, Formation &
Administrator Co-Chair : Mission 7.2. Answer
Members : VP-Administration/VP-AR
HRMO 7.2.1. Respondent shall be required to answer the complaint in writing,
Director, Student Welfare within three (3) days from receipt of the complaint.
Dean
SSC President 7.2.2. Failure of the respondent to file an answer within the prescribed
Student Teacher Chairman : VP-Academics & Research period shall be deemed an admission of the principal act complained
Co-Chair : HRMO of.
Members : Dean of Accused Party
FAI and SSC Presidents 7.3. Notice of Hearing
Director, Student Welfare
Student Office Chairman : VP-Administration Upon receipt of the answer or should the respondent fail to file an answer, the
Professional Co-Chair : HRMO case shall be scheduled for hearing and the corresponding notice of hearing
Members : Head of Accused Party shall be issued to the parties by the Committee. If the victim of sexual
UJEA and SSC Presidents harassment is a student, the parents or guardian shall also be sent a copy of the
Student Welfare Director notice. The issuance of a notice of hearing shall be mandatory.
Student Student Chairman : VP-IFM
Co-Chair : Director, Student Welfare 7.4. Hearing. On the day of the hearing, the procedures shall be as follows:
Members : Director, SDPC
Discipline Officer 7.4.1. In sexual harassment cases, the appearance of counsel shall be
Dean of Aggrieved/Accused allowed. However, it shall be the responsibility of the parties to see
Party to it that their lawyers have the time to attend to the case, shall adhere
SSC President strictly to the rules, and shall not cause unnecessary delay of the
proceedings. In any event, the Chair of the Committee shall exercise
complete control of the proceedings at all stages. He or she shall use
every and all reasonable means to ascertain the facts in each case

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 speedily or objectively and without regard to the technicalities of the
law or procedure, all in the interest of fair play. 7.6. Sanctions. Sanctions shall be determined according to the gravity of the
offense.
7.4.2. Should the complainant fail to appear on the scheduled initial hearing
despite notice, the case shall be dismissed. On the other hand, should 7.6.1. The penalties imposable in cases of proven sexual harassment are:
the respondent fail to appear for the initial hearing after due notice 7.6.1.1. Suspension without pay, with prejudice to subsequent
and without sufficient cause, this shall be placed on record and the promotion, reclassification and permanency; and
hearing shall proceed ex-parte without prejudice to the respondent’s 7.6.1.2. Dismissal from the University
appearance in subsequent hearings.
7.7. Resort of the Courts
7.4.3. The hearing shall be completely under the control of the Chair of the
Committee. He or she shall conduct the examination of the 7.7.1. All the complainants, respondents, and witnesses, upon submission to
complainant and his or her witnesses as well as those of the the jurisdiction of the Committee shall be bound to respect the
respondent and his or her witnesses. Other members of the Committee proceeding therein and wait for the final termination thereof, before
may only ask clarificatory questions. resorting to the courts.

7.4.4. The respondent may be represented by counsel but only for the 7.7.2. In recognition of the primary jurisdiction of the University over them,
purpose of seeing to it that due process is observed. He or she cannot, the complainants, respondents, and witnesses shall be bound to
however, ask questions. If parents of the parties are present during the respect and abide by the procedures and policies of the Committee
hearing, they shall be there only as observers. herein as well as any other rules heretofore promulgated and duly
published, and shall, thus, refrain from hampering, interrupting or
7.4.5. A secretary shall be appointed who shall record the entire proceedings frustrating, willfully or otherwise, said proceeding or any incidents
and which shall be filed in the records of the case. The proceedings thereof, by obtaining appropriate writ or process from the courts.
may likewise be tape recorded by the Board, and shall likewise be
filed immediately with the Chair, who shall take custody of all the 7.8. Malicious Prosecution
records of the proceedings.
7.8.1. While the University is totally committed to the safeguarding of the
7.5. Decision rights of all members of the academic community against sexual
harassment, it is likewise the policy of the University to protect the
7.5.1. The duty of the Committee shall be to find and establish facts which same members from any malicious accusation and prosecution
shall be the basis for the Committee to render a recommendation in involving alleged acts of sexual harassment which may, however, be
writing to the Office of the President and the School Board. in fact, baseless and even non-existent.

7.5.2. A majority vote of the Committee shall be sufficient to pass a 7.8.2. While recognizing that sexual harassment involve the use of power
recommendation in a case. It shall be the duty of all members of the and ascendancy by a superior against a subordinate, it must be
Committee to cast their votes. No abstentions shall be allowed. conceded that the threat to accuse and prosecute another involving
alleged sexual harassment, is also an instrument to wield power over
7.5.3. The Committee shall render a recommendation within five days from the other.
the date of the last hearing, which recommendation shall be in writing.
The School Board shall make the final decision of the case and 7.8.3. To deter malicious, vindictive, or baseless accusation and prosecution
likewise impose the necessary sanctions whenever appropriate. by one against another involving alleged acts of sexual harassment.
Copies of the decision shall immediately be furnished to all parties,
to the Committee and to the University President. A copy of the 7.8.4. University may require that some pleadings filed with the Committee
decision together with a copy of the complaint shall be filed and form be under oath and duly notarized.
part of the record of the respondent with the University.

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 7.8.5. The University shall endeavor to place the complainant, respondent, ARTICLE XI-A
and witnesses under oath whenever asked to testify before the
Committee. GENDER-BASED SEXUAL HARASSMENT

7.8.6. The Committee shall, as far as practicable, observe the demeanor of The University of San Jose-Recoletos promulgates the following rules and regulations
the complainant, respondent and witnesses as an indicia or their own to effectively carry out the provisions of Republic Act No. 11313, otherwise known as
credibility as well as the credibility of their claims and testimonies. “Safe Spaces Act” and CHED Memorandum Order No. 03 s. of 2022 or the “Guidelines
on Gender-Based Sexual Harassment in Higher Education Institutions”.
7.8.7. The Committee shall accordingly publish these policies and
guidelines for the information and guidance of the entire academic Section 1 – Objective
community.
These rules and regulations aim to provide a comprehensive policy for all students,
7.9. The complainant shall be assured of freedom from coercion, discrimination, administrators, and employees on the identification, prevention and elimination of
and reprisal, as well as of speedy and impartial settlement of his/her complaint. gender-based sexual harassment cases and to establish regulations to enforce the policy.

7.10. The committee appoints a secretary who will be tasked to record, in simple and The Safe Spaces Act mandates the HEIs to fulfill their duty of shaping the future of the
succinct terms, the proceedings of the case. Legal technicalities, such as those country to become free of gender-based violence in the form of sexual harassment. The
that pertain to the rules of evidence used in courts, may at times, be allowed. guidelines will protect the rights and welfare of all stakeholders of Higher Education in
the country against gender-based sexual harassment. As a response to the call of various
Section 8 – Confidentiality. Matters, evidences and proceedings relative to all cases sectors in the country to end gender-based violence and to fulfill its mandate and the
involving sexual harassment shall be held with professionalism and greatest direction of the Safe Spaces Act and the Anti-Sexual Harassment Act of 1995, the
confidentiality possible. University adopts these Guidelines on Gender-Based Sexual Harassment in Higher
Education Institutions issued by CHED to deal with gender-based sexual harassment
and put an end to the cycle of violence against the dignity of persons.

Section 2 – Applicability

The rules and regulations embodied in this article apply to all students, administrators,
and employees either permanent, probationary or contractual as well as to others who
participate in the University’s programs and activities.

Section 3 – Definition of Terms

As used in this Article, the following terms are defined as follows:

A. Catcalling refers to unwanted remarks directed towards a person, commonly

done in the form of wolf-whistling and misogynistic, transphobic,
homophobic, and sexist slurs;

B. Employee refers to a person, who in exchange for remuneration, agrees to

perform specified services for another person, whether natural or juridical, and
whether private or public, who exercises fundamental control over the work,
regardless of the term or duration of agreement: Provided, that for the purposes
of this law, a person who is detailed to an entity under a subcontracting or
secondment agreement shall be considered an employee;

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 For purposes of the Guidelines, applicants shall be deemed as students/trainees
as well.
C. Employer refers to a person who exercises control over an employee:
Provided, that for the purpose of this Act, the status or conditions of the latter’s Section 4 – How Gender-Based Sexual Harassment is Committed
employment or engagement shall be disregarded;
Gender-based sexual harassment in HEIs, other education and training institutions and
D. Gender refers to a set of socially ascribed characteristics, norms, roles, partner host establishments and/or organizations may be committed as follows:
attitudes, values and expectations identifying the social behavior of men and
women, and the relations between them; A. In a higher education institution, other education and training institutions and
partner host establishment and/or organizations, as a place of work and as a
E. Gender-based online sexual harassment (“GBSH”) refers to an online conduct place of learning, when any unwelcome act or series of acts of a sexual nature
targeted at a particular person that causes or likely to cause another mental, is employed in the following:
emotional or psychological distress, and fear of personal safety, sexual
harassment acts including unwanted sexual remarks and comments, threats, 1. As basis for any employment decision (including, but not limited to,
uploading or sharing of one’s photos without consent, video and audio hiring, promotion, raise in salary, job security, benefits and any other
recordings, cyberstalking and online identity theft; personnel action) affecting the complainant;

F. Gender identity and/or expression refers to the personal sense of identity as 2. As requirement for a grade rating, the granting of honors or a scholarship,
characterized, among others, by manner of clothing, inclinations, and behavior the payment of a stipend or allowance, or the giving of any benefit,
in relation to masculine or feminine conventions. A person may have a male privilege or any consideration to the complainant;
or female identity with physiological characteristics of the opposite sex in
which case this person is considered transgender; 3. As interference with the complainant’s performance, which creates an
intimidating, hostile or offensive work or academic environment; or
G. Public spaces refer to streets and alleys, public parks, schools, buildings, malls,
bars, restaurants, transportation terminals, public markets, spaces used as 4. As instrument that might reasonably be expected to cause discrimination,
evacuation centers, government offices, public utility vehicles as well as insecurity, discomfort, offense or humiliation to the complainant.
private vehicles covered by app-based transport network services and other
recreational spaces such as, but not limited to, cinema halls, theaters and spas; B. In higher education institution, as a public space, when any unwelcome act or
series of acts of a sexual nature constitutive of street-level and public-spaces
H. Rape, as defined by the Anti-Rape Law of 1997, is an act of sexual assault sexual harassment are committed.
committed by the insertion of one’s sex organ or any foreign instrument or
object into another person’s orifice, without the victim’s consent or capability The different forms of Street-level and Public-Space GBSH include but are not
to give consent. This offense includes the rape of both males and females. limited to:
I. Stalking refers to conduct directed at a person involving the repeated visual or
1. Catcalling and/or wolf-whistling;
physical proximity, non-consensual communication, or a combination thereof
that cause or will likely cause a person to fear for one’s own safety or the safety
2. Unwanted invitations;
of others, or to suffer emotional distress.
3. Misogynistic, transphobic, homophobic, and sexual slurs;
J. Student means a person duly enrolled in a particular degree or non-degree
program in the university in any academic department/college of the
4. Persistent uninvited comments or gestures on a person’s appearance;
University.
5. Statements, comments and sexual suggestions with sexual innuendos;
K. Trainees refers to those enrolled full-time or part-time in regular courses, or
short-term or special training offered by the educational or training institutions.

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 6. Persistent telling of sexual jokes; use of sexual names; C. In public spaces and/or online platforms which are used by stakeholders of the
education and training institutions for their school-related activities; and/or
7. Public masturbation or flashing of private parts; D. Within any of the above areas where the gender-based sexual harassment is
committed by a faculty, employee or student even if the activity is not school-
8. Groping, or any advances, whether verbal or physical, that are unwanted related and/or sanctioned by the institution.
and threaten one’s sense of personal space and physical safety, and
committed in public space; or Section 6 – Persons Liable for GBSH

9. Stalking Gender-based sexual harassment may be committed in the following:

C. In the digital world, online gender-based sexual harassment includes: A. Persons of the same or opposite sex who have authority, influence or moral
ascendancy over the offended party in any aspect of academic or administrative
1. Acts of a sexual nature that use information and communications work, such as an officer, faculty member, employee, coach or trainer (e.g.,
technology in terrorizing and intimidating victims through physical, faculty to students, administrator to faculty/employees, administrator to
psychological, and/or emotional threats; students, and coach/trainer to students);
B. Persons in a peer relationship with the offended party (e.g., faculty to faculty,
2. Unwanted sexual misogynistic, transphobic, homophobic and sexist students to students, administrator to administrator, coach/trainer to
remarks and/or comments online, whether publicly or through direct and coach/trainer);
private messages; C. Students/student interns, faculty, administrators or employees committing acts
that constitute sexual harassment against faculty members, administrators,
3. Invasion of victim’s privacy through cyberstalking and/or incessant employees, third-party service providers or visitors of its institution;
messaging; D. Third-party service providers engaged by the university such as sanitation,
security and maintenance personnel;
4. Uploading and/or sharing without the consent of the victim any form of E. Personnel of other partner institutions which have contracted to undertake
media that contains photos, audio, or video with sexual content; school-related activities;
F. Visitors or third-parties who are within the premises, or around the vicinity of
5. Any unauthorized recording and/or sharing of any of the victim’s photos, the institution.
videos, or any information online;
Section 7 – Support to a Victim of GBSH
6. Impersonating identities of victims online or posting lies about victims to
harm their reputation; or The University shall adopt mechanisms to protect the welfare of a complainant of sexual
harassment or other related sexual offense, as may be appropriate, which may include
7. Filing false abuse reports to online platforms to silence victims. the following:

Section 5 – Places Where GBSH is Committed A. Psychosocial counseling;

B. Referral to an agency offering professional help;
Gender-based sexual harassment may be committed in the following: C. Support from the Institution’s GAD Focal Point System;
D. Coordination with women’s organizations and advocacy groups;
A. Within the territory of the HEIs where they have direct administration or E. Transfer to another class, office or partner institution, if needed; and
jurisdiction; F. Available legal support such as assistance in the filing of criminal cases in
B. Within or outside the host training institutions, local or foreign, during or appropriate courts of justice.
beyond the conduct of school-related activities so long as the complainant or
the respondent in the GBSH case is under their supervision, instruction or
custody;

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Section 8 – Duty to Report and Document 9.3.3. The said mandates and the Implementing Rules and Regulations may
be translated into a language easily understandable to the
Any or all persons who have knowledge of acts of education-or training-realated sexual students/trainees.
harassment or other related sexual offenses committed within the purview of these
Guidelines shall report the same to the Head of Institution and to the CHED Regional 9.3.4. Provide measures that prevent GBSH in HEIs, including information
Offices with jurisdiction over the HEI pursuant to Section 11 of CHED Memorandum campaigns, express inclusion in the student handbook, orientation of
Order (CMO) No. 1, s 2015 and other relevant CHED issuances as may hereinafter be student organizations, and training of teaching and non-teaching staff,
promulgated. students, security offices, and other members of the school
community.
Section 9 – Duties and Responsibilities of the Head of the HEIs
9.3.5. Heads of the HEIs shall ensure that all students will receive age-
9.1. The CMO No. 1, s. 2015, as well as the Higher Education GAD [Gender and appropriate training on gender-based violence including sexual
Development] Accord of 2011 mandate the Heads of HEIs to prevent gender- harassment and other GAD-related topics.
based violence and address reports of these resolutely.
9.3.6. Create an independent internal mechanism or CODI to investigate
9.2. First and foremost, the Head of the Institution shall ensure that the Guidance and address complaints of GBSH and carry out such functions as
and Counselling Office shall have appropriate facilities and registered stated in Section 24(c) of the Safe Space Act.
guidance counselors to provide adequate intervention services in cases of
sexual harassment and related behavioral problems. 9.3.7. Cause the development and publication, in conclusion with all
stakeholders, of the Code of Conduct or school policy that shall:
9.3. In addition, the Head of the Institution shall: 1) Expressly reiterate the prohibition on GBSH;
2) Prescribe the procedures of the internal mechanism created under
9.3.1. Disseminate or post a copy of the relevant laws and policies on sexual the law; and
harassment e.g., the Anti-Sexual Harassment Act (RA 7877) and Safe 3) Set administrative penalties.
Spaces Act (RA 11313), its code of conduct, as well as these
Guidelines, in a conspicuous place in the institution. This shall be 9.3.8. Ensure that a program to capacitate the officials and staff of student
done through, among others: services unit and the human resource department on the efficient and
professional handling of sexual harassment cases or other related
1) Sending copies of the said mandates through official notices or sexual offenses is institutionalized.
means of communications among heads of different department,
bureaus, offices, units or such subdivision in an HEI for 9.3.9. Endeavor to raise the consciousness of its stakeholders on gender-
cascading to their members; based and sexual harassment towards their full elimination through
the integration of such efforts into the trilogical functions of higher
2) Posting a copy of the said mandates in the official website of the education: (i) curriculum development and pedagogy; (ii) extension.
HEI; and HEIs shall ensure that their GAD programs, activities and projects
integrate the concepts, policies and provisions of the other laws on
3) Conducting orientation on the said mandates, and providing gender-based violence including the Anti-Rape Law of 1997
copies of these in print or electronically, as well as preparing (Republic Act No. 8353), the Rape Victim Assistance Law of 1998
information materials such as primers, frequently asked (Republic Act No. 8505), the Anti-Violence Against Women and
questions, and the like. Their Children Act of 2004 (Republic Act No. 9262) and other such
legislation to contribute in raising awareness of and support to the
9.3.2. Copies of the mandates should always be posted in areas within the Anti-Violence-Against-Women efforts and similar initiatives of the
HEI that are easily visible to students, especially in areas where they PCW, CHED and other government organizations, non-government
usually congregate. organizations, and Gender Resource Centers.

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9.4. HEIs shall be conscious at all times that in their institutional undertakings, they Student Welfare Director
are compliant with the provisions of all the laws governing Violence Against Student Student Chairman : VP-IFM
Women and Children, and endeavor to carry out advocacy campaigns to Co-Chair : Director, Student Welfare
include the provision of support services to both alleged victims and alleged Members : Director, SDPC
offenders. Discipline Officer
Dean of Aggrieved/Accused Party
Section 10 – Liability of School Heads SSC President

10.1. In addition to liability for committing acts of GBSH, the Head of Institutions 11.1.1. Permanent Alternates. Aside from the regular members of the CODI,
(principals, school heads, teachers, instructors, professors, coaches, trainers, or the Head of Institution shall also designate their respective permanent
any other person who has authority, influence or moral ascendancy over alternates who shall act on behalf of the regular members in their
another in an HEI) may also be held responsible for: absence, temporary incapacity or voluntary or involuntary inhibition.
The permanent alternates shall have the authority to render decisions
10.1.1. Non-implementation of their duties under Section 24(b) of the Anti- so as not to delay the proceedings being undertaken and to ensure
Sexual Harassment Act of 1995 and Section 22 of the Safe Spaces continuity of deliberation.
Act, as provided in the penal provision; or
11.1.2. Impartiality. Members of the CODI should have no prior record of
10.1.2. Failure to act on reported acts of GBSH committed in the educational involvement as a respondent or defendant in any case of whatever
institution. nature of sexual harassment, including those which are still pending.

10.2. Any person who, intentionally or through inaction, violates any of the above 1) When the complainant or the person complained of is a member
subsections may be found administratively liable for Gross Misconduct or of the Committee, he/she shall be disqualified from being a
Gross Negligence, notwithstanding any criminal liability under RA 11313. member thereof or the complaint may be filed directly with the
School Head or Head of Institution.
Section 11 – Committee on Decorum and Investigation (CODI)
2) The complainant or the person complained of may request a
11.1. Composition member of the CODI to inhibit, or the CODI member may, on
his/her initiative, cause the inhibition based on conflict of
Aggrieved interest, manifest impartiality, relation with the respondent
Accused Party Committee within the fourth degree of consanguinity or affinity, and other
Party
Student Lay Chairman : VP-Identity, Formation & Mission reasonable grounds. Upon such a grant of inhibition, the member
Administrator Co-Chair : VP-Administration/VP-AR shall immediately be replaced so as not to cause delay in the
Members : HRMO proceedings.
Director, Student Welfare
Dean 11.2. Responsibilities and Functions of the CODI.
SSC President
Student Teacher Chairman : VP-Academics & Research 11.2.1. The CODI shall perform the following functions:
Co-Chair : HRMO
Members : Dean of Accused Party 1) Receive complaints for offenses covered by these Guidelines;
FAI and SSC Presidents 2) Investigate complaints for offenses covered by these Guidelines
Director, Student Welfare including preliminary investigation in accordance with the
Student Office Chairman : VP-Administration prescribed procedure;
Professional Co-Chair : HRMO 3) Observe, at all times, due process in the conduct of investigation;
Members : Head of Accused Party 4) Within ten (10) days from the receipt of the written complaint,
UJEA and SSC Presidents investigate and decide on the case, and submit a report of its

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 findings with the corresponding recommendation to the b) Full name, contact details and/or position of the respondent, if
disciplining authority for decision; known to the complainant.
5) Ensure the protection of a complainant from retaliation without c) Statement of relevant facts.
causing him/her any disadvantage, diminution of benefits or d) Evidence to support the allegation, provided that non-submission
displacement, and without compromising his/her security of of evidence will not cause the dismissal of the complaint; and
tenure; e) The withdrawal of the complaint at any stage of the proceedings
6) Guarantee gender-sensitive handling of cases, and confidentiality shall be without prejudice for the CODI to continue its
of the identity of the parties and the proceedings to the greatest investigation and make a report of its findings and
extent possible; recommendation to the disciplining authority when the evidence
7) Undergo continuing training on gender sensitivity, gender-based warrants.
violence, sexual orientation, gender identity and expression, and
other GAD topics as needed; 12.3. Action on the Complaint. After evaluating the complaint, the CODI shall:
8) Lead in the conduct of discussions about sexual harassment and
other related sexual offenses within the institution to increase the 12.3.1. For complaints against an employee, faculty or student, proceed with
community's understanding of, and prevent incidents of, sexual the investigation.
harassment and other related forms of sexual offenses, and;
9) Conduct such other activities that would engender a safe 12.3.2. For complaints against personnel of third-party service providers or
environment for all genders, especially women, in school partner institutions or guests or visitors, recommend the referral of the
campuses and training-related programs in HEIs. complaint to the service provider, partner institution or to the proper
government authorities for proper investigation and action.
11.2.2. In case of non-performance or inadequate performance of functions,
the members of the CODI shall be replaced by the Head of HEIs upon 12.3.3. The CODI shall likewise recommend to the University President to
receipt of documentation that will substantiate such allegations. provisionally disallow the personnel of third-party service provider or
of partner institutions complained of, or guests or visitors from
Section 12 – Procedural Requirements and Compliance with Due Process entering the premises of the university or from transacting with the
university while investigation is pending before the service provider,
12.1. Pre-Filing Stage. The University shall adopt mechanisms to provide partner institution or to the proper government authorities.
assistance to an alleged victim of acts punishable by these guidelines which
may include counseling, referral to an agency offering professional help, and Section 13 – Investigation of Cases before the CODI
advice on options available before the filing of the complaint.
The CODI shall, at all times, observe due process and investigate and decide on said
12.2. Complaint complaint within ten (10) working days or less upon receipt thereof, following the
procedures, to wit:
12.2.1. The complaint may be filed at any time with the Head of the HEI, the
Office of the Immediate Head of the Complainant or the alleged 13.1. Within 24 hours of receipt of the written complaint, the CODI shall commence
perpetrator, the Student Development and Placement Center (SDPC), the investigation by notifying the Respondent of the Complaint filed against
Student Welfare Office (SWO), Safety and Security Department him / her with a directive to submit his/her Counter-Affidavit/Comment under
(SSD), the CODI or the CHED Regional Office having jurisdiction oath and submit evidence in his/her defense within 72 hours from receipt of
over the HEI. Upon receipt of the complaint by any of the above the notice and furnish a copy thereof to the Complainant. Otherwise, the
offices, the same shall be transmitted to the CODI. Counter- Affidavit/Comment shall be considered as not filed.

12.2.2. The complaint may be in any form, provided that the following 13.2. Upon receipt of the Counter-Affidavit/Comment under oath and evidence
information are indicated in the complaint: submitted by the Respondent, the CODI shall conduct an ex-parte examination
a) Full name and contact details of the complainant. However, the of the documents submitted by the parties, including available records of the
filing of an anonymous complaint is not prohibited. case.

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Section 14 – Preventive Suspension
ARTICLE XVII
14.1. Upon petition of the Complainant or motu proprio upon the recommendation
of the CODI, the disciplining authority may order the preventive suspension TABLE OF OFFENSES AND PENALTIES
of the Respondent during the conduct of investigation before the CODI and the
period of deliberation of the recommendation of the CODI pursuant to Section
20 hereof, if there are reasons to believe that he/she is probably guilty of the This table is merely a general guideline with regard to the imposition of penalties. It
charges which would warrant his/her removal from the university. does not limit the rights of the University-granted by law to penalize erring students.
The investigating body may recommend, and the Administration may impose penalties
14.2. An order of preventive suspension may be issued to temporarily remove the for offenses that are violative of the University’s rules and regulations and that of
Respondent from the office and to preclude the possibility of his / her exerting CHED, even if such offenses are not listed in this table. Likewise, the investigating
undue influence or pressure on the witnesses against him/her or tampering of body may recommend, and the Administration may impose penalties higher than what
any evidence. are indicated in this table, if the evidences at hand show that the gravity of the offense
so warrants it.
Section 15 – When Case is Decided
Legend:
The disciplining authority shall decide the case within thirty (30) days from receipt of 1. Written Warning - W
the CODI Investigation Report and Recommendation. 2. Reprimand - R
3. Suspension - S
Section 16 – Finality of Decisions 4. Exclusion - EXC
5. Expulsion - EXP
The School Board shall make the final decision on the case and include the necessary
sanction whenever appropriate.
Nature of Offenses Range of Penalty
Section 17 – Parallel and Complementary Actions
W R S
Level 1 (Warning to Suspension) (First (Second (Third EXC EXP
Nothing in these Guidelines shall be construed to limit the rights of the victims of GBSH
Offense) Offense) Offense)
from pursuing civil, criminal and other legal actions as may be provided by law.
1. Entering the University
  
without permit
2. Wearing of unprescribed
  
attire and footwear
3. Loitering, squatting and
sitting in corridors/
stairways/ledges and   
immediate areas where
classes are going on
4. Making loud noises/shouting
in the corridors/
  
stairways/immediate areas
where classes are going on
5. Improper wearing of school
uniform including but not   
limited to colored undershirt

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 for men/dark-colored 22. Improper dress code during
undergarment for women. online classes, sessions or   
6. Non-wearing of school I.D. meetings
  
inside the school premises 23. Impolite and disrespectful in
7. Smoking/vaping/e-cigarette addressing teachers, students   
inside the campus and within    and other school personnel
the school vicinity 24. Non-compliance of teachers’
8. Unprescribed haircut/punk instructions/ notices and
     
and streaked or colored hair other online guidelines and
9. Unclaimed confiscated policies
   25. Violation of valid orders of
school I.D. & study load
10. Violation against cleanliness any competent school   
and sanitation in the campus authority
including but not limited to R S EXC
canteen, study areas, lobby,    LEVEL II (Reprimand to
W (First (Second (Third EXP
corridors, classrooms, and Exclusion)
Offense) Offense) Offense)
laboratories, and leaving
26. Multiple earrings, nose rings,
valuables unattended
eyebrows rings, tongue rings,
11. Violation of office rules and   
   improper placement of rings
protocols
within the school premises
12. Violation of regulations on
   27. Physical and verbal abuse
the use of school facilities   
against other people
13. Wearing caps/hats/bandanas
   28. Committing academic
inside the campus   
dishonesty
14. Sporting long beard,
   29. Disrespect/refusal/disregarde
mustache and side burn
d apprehension/
15. Wearing of anklets and
   summon/notice of personal   
excessive use of jewelries
appearance before person in
16. All kinds of visible tattoos    authority
30. Meetings/assemblies within
17. Applying facial cosmetics,
the campuses of the   
putting eyelashes, designing
eyebrows, wearing feminine University without permit
accessories and attires, and
   31. Obstruction/disruption of
  
colored contact lenses (for classes or school activities
men) 32. Participation in organization
not approved or recognized   
18. Failure to evaluate teachers    by the University
33. Representing the University
19. Tampering of I.D.    or using its seal/ symbols   
20. Wearing P.E. uniform inside without proper authority
   34. Lending school documents
the classroom
21. Overstaying, loitering, upon entry like ID/ study
  
littering in the classroom and    load/violation
school canteen form/exemption slips

144 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 145
 46. Wearing of school uniform in
35. Non-payment of debts   
places such as
36. Not paying attention singing/drinking joints, KTV
to/ignoring the Angelus, 3  
bars, disco bars, movie
o’clock prayer, flag    houses, night spots and
ceremony, and the Alma similar places
Mater song. 47. Fraudulent procurement of
37. Public Display of Affection school records, office forms  
  
(PDA) and certification
38. Posting, Distributing notices 48. Fraudulent procurement of
  
without SWO clearance school documents (ID, study  
39. Posting sexually suggestive load, assessment and the like)
materials in any social   
49. Gambling/betting and the like  
networking sites
40. Posting of photos and videos 50. Gross dishonesty  
in drinking and smoking
sessions wearing USJ-R 51. Plagiarism  
  
school uniform, other USJ-R
identified shirts and school 52. Joining/organizing rallies,
ID strikes, pickets, or
 
41. Posting concerns or ranting demonstrations against the
in social media about the University without permit
school/administrators/person    53. Physical assault,
nel/ students to the detriment intimidation, threat against a
of the school school visitor, student, or any  
42. Unauthorized recording and member of the Josenian
taking of photos, videos and community
screenshots of teachers and 54. Coercion/extortion  
  
classmates during online
classes, sessions and other 55. Malversation of
 
activities. organizational funds
S EXC 56. Defamation/libel/slander by
 
Level III (Suspension to Exclusion) W R (First (Second EXP deed
Offense) Offense) 57. Identity theft (fraudulently
43. Formation of using another person’s  
organization/union without   name/identity)
accreditation
58. Any kind of bullying  
44. Bringing/viewing/sharing
pornographic materials inside   59. Posting of fake news and
the campus unverified information that
45. Drunk/under influence of may cause harm to the school
 
liquor/drinking hard drinks community including but not
within the campus and   limited to prank
nearby vicinity of the school calls/texts/messages
campus

146 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 147
60. Unauthorized use of USJ-R 73. Violation of penal
Logo for solicitation and   statutes/special laws/
 
other commercial purposes ordinances not mentioned
beforehand
Level IV (Exclusion or Expulsion) W R S EXC EXP 74. Posing for indecent photos,
videos, lewd pictures and
61. Barricading/blockading the videos in any social  
main entry point of the   networking sites and/or
University pornographic websites
62. Purchase/use/possession/sale/ 75. Immorality and engaging in a
distribution of illegal conduct prohibited by the
 
narcotics and other prohibited Catholic morals such as but
drugs within the campus not limited to, extramarital
63. Arrested due to sexual affairs, sexual
purchase/use/possession relations between unmarried  
sale/distribution of illegal persons, disgraceful,
 
narcotics and other prohibited scandalous and shameful
drugs within and outside the public display of intimacy,
campus homosexual acts, as well as
64. Disqualified by the Special acts similar to the foregoing.
Admission Committee (SAC)   76. Such other acts that may
(for returnees or transferees) tarnish the University’s name  
65. Furnishing the media/other and reputation
3rd parties any 77. Other causes analogous to the
false/derogatory information    
foregoing
about the University or any
of its members or employees
66. Violation of the Anti-Hazing
 
Law
67. Hooliganism  

68. Snatching/Stealing/Theft  

69. Swindling/Estafa  
70. Tampering/forging/fabricatin
g school  
documents/records/papers
71. Unauthorized
carrying/concealment of
firearms, explosive materials,  
deadly weapons and objects
within the campus
72. Vandalism  

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 APPENDIX A "(c) Organization refers to an organized body of people which includes, but is
not limited to, any club, association, group, fraternity, and sorority. This term
ANTI-HAZING ACT shall include the Armed Forces of the Philippines (AFP), the Philippine
(Republic Act No. 11053) National Police (PNP), the Philippine Military Academy (PMA), the
Philippine National Police Academy (PNPA), and other similar uniformed
service learning institutions.
"An Act Prohibiting Hazing and Regulating Other Forms of Initiation Rites of
Fraternities, Sororities, and Other Organizations, and Providing Penalties for Violations "(d) Schools refer to colleges, universities, and other educational institutions."
Thereof, Amending for the Purpose Republic Act No. 8049, Entitled "An Act
Regulating Hazing and Other Forms of Initiation Rites in Fraternities Sororities, and Section 3. A new section to be denominated as Section 3 is hereby inserted in the same
Organizations and Providing Penalties Therefor." Act to read as follows:

Be it enacted by the Senate and House of Representatives of the Philippines in Congress Sec. 3. Prohibition on Hazing. - All forms of hazing shall be prohibited in
assembled: fraternities, sororities, and organizations in schools, including citizens' military
and army training. This prohibition shall likewise apply to all other fraternities,
Section 1. A new section to be denominated as Section 1 is hereby inserted in Republic sororities, and organizations that are not school-based, such as community-
Act No. 8049, to read as follows: based and other similar fraternities, sororities and organizations: Provide, That
the physical, mental, and practices to determine and enhance the physical,
"Section 1. Short Title. - This Act shall be known as the "Anti-Hazing Act of mental, and psychological fitness of prospective regular members of the AFP
2018". and the PNP as approved by the Secretary of National Defense and National
Police Commission, duly recommended by the Chief of Staff of the AFP and
Section 2. Section 1 of the same Act is hereby amended to read as follows: Director General of the PNP, shall not be considered as hazing purposes of this
Act: Provided, further, That the exemption provided herein shall likewise
"Section 2. Definition of Terms. - As used in this Act: apply to similar procedures and practices approved by the respective heads of
other uniformed learning institutions as to their prospective members, nor shall
"(a) Hazing refers to any act that results in physical or psychological suffering, this provision apply to any customary athletic events or other similar contests
harm, or injury inflicted on a recruit, neophyte, applicant, or member as part or competitions or any activity or conduct that furthers a legal and legitimate
of an initiation rite or practice made as a prerequisite for admission or a objective, subject to prior submission of a medical clearance or certificate.
requirement for continuing membership in a fraternity, sorority, or
organization including, but not limited to paddling, whipping, beating, "In no case shall hazing be made a requirement for employment in any business
branding, forced calisthenics, exposure to the weather, forced consumption of or corporation."
any food, liquor, beverage, drug or other substance, or any other brutal
treatment or forced physical activity which is likely to adversely affect the Section 4. Section 2 of the same Act is hereby amended to read as follows:
physical and psychological health of such recruit, neophyte, applicant, or
member. This shall also include any activity, intentionally made or otherwise, "Sec. 4. Regulation of School-Based Initiation Rites. Only initiation rites or
by one person alone or acting with others that tend to humiliate or embarrass, practices that do not constitute hazing shall be allowed: Provided, That:
degrade, abuse, or endanger by requiring a recruit, neophyte, applicant, or
member to do menial, silly, or foolish tasks. "(a) A written application to conduct initiation rites shall be made to the proper
authorities of the school not later than seven (7) days prior to the scheduled
"(b) Initiation or Initiation Rites refer to ceremonies, practices, rituals, or other initiation date;
acts, whether formal or informal, that a person must perform or take part in
order to be accepted into fraternity, sorority, or organization as a full-fledged "(b) The written application shall indicate the place and date of the initiation
member. It includes ceremonies, practices, rituals, and other acts in all stages rites and the names of the recruits, neophytes, or applicants to be initiated and
of membership in a fraternity, sorority, or organization. how they will conduct the initiation rites;

150 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 151
 "(d) The initiation rites shall not last more than three (3) days; Section 5. Section 3 of the same Act is hereby amended to read as follows:

"(e) The application shall contain the names of the incumbent officers of the Sec. 5. Monitoring of Initiation Rites.- The head of the school or an authorized
fraternity, sorority, or organization and any person or persons who will take representative must assign at least two (2) representatives of the school to be
charge in the conduct of the initiation rites; present during the initiation. It is the duty of the school representatives to see
to it that no hazing is conducted during the initiation rites and to document the
"(f) The application shall be under oath with a declaration that it has been entire proceedings. Thereafter, said representatives who were present during
posted in the official school bulletin board, the bulletin board of the office of the initiation shall make a report of the initiation rites to the appropriate
the fraternity, sorority, or organization, and two(2) other conspicuous places in officials of the school regarding the conduct of the said initiation: Provided, if
the school or in the premises of the organization; and hazing is still committed despite their presence, no liability shall be attached
to them unless it is proven that they failed to perform an overt act to prevent
"(g) The application shall be posted from the time of submission of the written or stop the commission thereof."
notice to the school authorities or head of an organization and shall only be
removed from its posting three (3) days after the conduct of the initiation rites. Section 6. A new section to be denominated as Section 6 is hereby inserted in the same
Act to read as follows:
"The school, fraternity, sorority, or organization shall provide for their
respective bulletin boards for purposes of this section.1âwphi1 Sec. 6. Registration of Fraternities, Sororities, and Other Organizations. - All
existing fraternities, sororities, and other organizations otherwise not created
"Guidelines for the approval or denial of the application to conduct initiation or organized by the school but has existing members who are students or plans
rites by a registered fraternity, sorority, or organization shall be promulgated to recruit students to be its member shall be required to register with the proper
by the appropriate school official not later than sixty (60) days after the school authorities before it conducts activities whether on or off-campus,
approval of this Act. The appropriate school authorities shall have an including recruitment of members.
obligation to disapprove the application to conduct initiation rites that do not
conform with any of the requirements of this section, and in unequivocal terms "A newly established fraternity, sorority, or organization in a school shall
in formal advice to the fraternity sorority or organization concerned, taking immediately register with proper school authorities during the semester or
into consideration the safety and security of participants in the activity. trimester in which it was established or organized: Provided, That the new
fraternity, sorority, or organization has complied with the requirements
"School officials shall have the authority to impose, after due notice and prescribed by the school in establishing a fraternity, sorority, or organization
summary hearing, disciplinary sanctions, following the school's guidelines and has complied with the requirements prescribed by the school in establishing a
regulations on the matter, which shall include, but shall not be limited to, fraternity, sorority, or organization: Provided, further, That schools shall
reprimand, suspension, exclusion, or expulsion, to the head and all other promulgate their guidelines in the registration of fraternities, sororities, and
officers of the fraternity, sorority, and organization which conducts an organizations within their jurisdiction not later than sixty (60) days from the
initiation without first securing the necessary approval of the school as approval of this Act.
required under this section. All members of the fraternity, sorority, or
organization, who participated in the unauthorized initiation rites, even if no "Upon registration, all fraternities, sororities, or organizations shall submit a
hazing was conducted, shall also be punished accordingly. comprehensive list of members, which shall be updated not later than thirty
(30) days from the start of every semester or trimester, depending on the
"In case the written application for the conduct of initiation rites contains false academic calendar of the school.
or inaccurate information, appropriate disciplinary sanctions in accordance
with the school's guidelines and regulations on the matter ranging from "School official shall have the authority to impose, after due notice and
reprimand to expulsion shall be imposed, after due notice and summary summary hearings, disciplinary penalties in accordance with the school's
hearing, against the person who prepared the application or supplied the false guidelines and regulations on the matter, including suspension to the head and
and inaccurate information and to the head and other officers of the fraternity, other officers of the fraternity, sorority, or organization who fail to register or
sorority, or organization concerned." update their roster of members as required under this section.

152 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 153
 "Failure to comply with any of the requirements in this section shall result in Sec. 9. Registration of Community-Based and Other Similar Fraternities,
the cancellation of the registration of the fraternity, sorority, or organization." Sororities, or Organizations. - All new and existing community-based
fraternities, sororities, or organizations, including their respective local
Section 7. A new section to be denominated as Section 7 is hereby inserted in the same chapters, shall register with the barangay, municipality, or city wherein they
Act to read as follows: are primarily based.

Sec. 7. Faculty Adviser. - Schools shall require all fraternities, sororities, or "Upon registration, all community-based fraternities, sororities, or
organizations, as a condition to the grant of accreditation or registration, to organizations, including their respective local chapters, shall submit a
submit the name or names of their respective faculty adviser or advisers who comprehensive list of members and officers, which shall be updated yearly
must not be members of the respective fraternity, sorority, or organization. The from the date of registration."
submission shall also include a written acceptance or consent on the part of the
selected faculty adviser or advisers. Section 10. A new section to be denominated as Section 10 is hereby inserted in the
same Act to read as follows:
"The faculty advisers shall be responsible for monitoring the activities of the
fraternity, sorority, or organization that is established or registered. "Sec. 10. Regulation of Initiation Rites for Community-Based Fraternities,
Sororities, or Organizations. - Only initiation rites or practices that do not
"In case of violation of any of the provisions of this Act, it is presumed that the constitute hazing shall be allowed: Provided, That:
faculty adviser has the knowledge and consented to the commission of any of
the unlawful acts stated therein." "(a) A written application to conduct the same shall be made to the punong
barangay in the barangay or municipal or city mayor in the municipality or city
Section 8. A new section to be denominated as Section 8 is hereby inserted in the same where the community-based fraternity, sorority, or organization is based, not
Act to be read as follows: later than seven (7) days prior to the scheduled initiation date;

Sec. 8. Role of Educational Institutions. - The responsibility of schools to "(b) The written initiation shall indicate the place and date of the initiation rites
exercise reasonable supervision in loco parentis over the conduct of its and the names of the recruits, neophytes, or applicants to be initiated;
students requires the diligence that prudent parents would employ in the same
circumstances when discriminating and protecting their children. To this end, "(c) Such written application shall further contain an undertaking that no harm
it shall be the duty of schools to take more proactive steps to protect their or any kind shall be committed by anybody during the initiation rites;
students from the dangers of participating in activities that involve hazing.
"(d) A medical certificate of the recruit, neophyte, or applicant must be
"Schools shall implement an information dissemination campaign at the start attached to the application to ensure fitness to undergo initiation when it
of every semester or trimester to provide adequate information to students and involves physical activity not failing under the definition of hazing as used in
parents or guardians regarding the consequences of conducting and this Act;
participating in hazing.
"(e) The initiation rites shall not last more than three (3) days;
"An orientation program relating to membership in a fraternity, sorority, or
organization shall also be conducted by schools at the start of every semester "(f) The application shall contain the names of the incumbent officers of the
or trimester. community-based fraternity, sorority, or organization and any person or
persons who will take charge in the conduct of initiation rites;
"Schools shall encourage fraternities, sororities, and organizations to engage
in undertakings that foster holistic personal growth and development and "(g) The application shall be under oath with a declaration that it has been
activities that contribute to solving relevant and pressing issues of society." posted on the official bulletin board of the barangay hall or the municipal or
city hall where the community-based fraternity, sorority, or organization is
Section 9. A new section to be denominated as Section 9 is hereby inserted in the same based, and the bulletin board of the office of the community-based fraternity,
Act to read as follows: sorority or organization; and
154 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 155
 "(h) The application shall be posted from the time of submission of the written "(a) The penalty of reclusion Perpetua and a fine of Three million pesos
notice to the punong barangay or municipal or city mayor and shall only be (P3,000,000.00) shall be imposed upon those who planned or participated in
removed from its posting three (3) days after the conduct of the initiation rites." the hazing if, as a consequence of the hazing, death, rape, sodomy, or
mutilation results from there;
Section 11. A new section to be denominated as Section 11 is here inserted in the same
Act to read as follows: "(b) The penalty of reclusion Perpetua and a fine of Two million pesos
(P2,000,000.00) shall be imposed upon:
Sec. 11. Monitoring of Initiation Rites of Community-Based and All Similar
Fraternities, Sororities, or Organizations. - The punong barangay of the "(1) All persons who planned or participated in the conduct of the hazing;
barangay or the municipal or city mayor of the municipality or city where a
community-based fraternity, sorority, or organization is based must assign at "(2) All officers of the fraternity, sorority, or organization who are present
least two (2) barangay or municipal or city officials to be present during the during the hazing;
initiation and document the entire proceedings. Thereafter, said representatives
who are present during the initiation shall make a report of the initiation rites "(3) The adviser of a fraternity, sorority, or organization who is present when
to the punong barangay, or the municipal or the city mayor regarding the the acts constituting the hazing were committed and failed to take action to
conduct of the initiation: Provided, That if hazing is still committed despite prevent the same from occurring or failed to promptly report the same to the
their presence, no liability shall be attached to them unless it is proven that law enforcement authorities if the such adviser or adviser or advisers can do
they failed to perform an overt act prevent or stop the commission thereof." so without peril to their person or their family;

Section 12. A new section to be denominated as Section 12 is hereby inserted in the "(4) All former officers, nonresident members, or alumni of the fraternity,
same Act to read as follows: sorority, or organization who are also present during the hazing: Provided,
That should the former officer, nonresident member, or alumnus be a member
Sec. 12. Nullity of Waiver and Consent. - Any form of approval, consent, or of the Philippine Bar, such member shall immediately be subjected to
agreement, whether written or otherwise, or of an express waiver of the right disciplinary proceedings by the Supreme Court pursuant to its power to
to object to the initiation rite or proceeding which consists of hazing, as defined discipline members of the Philippine Bar: Provided, further, That should be
in this Act, made by a recruit, neophyte, or applicant prior to an initiation rite the former officer, nonresident member, or alumnus belong to any other
that involves inflicting physical or psychological suffering, harm, or injury, profession subject to regulation by the Professional Regulation Commission
shall be void and without any binding effect on the parties.1âwphi1 (PRC), such professional shall immediately be subjected to disciplinary
proceedings by the concerned Professional Regulatory Board, the imposable
"The defense that the recruit, neophyte, or applicant consented to be subjected penalty for which shall include, but is not limited to, suspension for a period
to hazing shall not be available to persons prosecuted under this Act." of not less than three (3) or revocation of the professional license. A suspended
or revoked professional license, according to this section, may be reinstated
Section 13. A new section to be denominated as Section 13 is hereby inserted in the upon submission of affidavits from at least three (3) disinterested persons,
same Act to read as follows: good moral certifications from different unaffiliated and credible government,
religious, and socio-civic organizations, and such other relevant evidence to
"Sec. 13 Administrative Sanctions. - The responsible officials of the school, show that the concerned professional has become morally fit for readmission
the uniformed learning institutions, the AFP, or the PNP may impose the into the profession: Provided, That said readmission into the profession shall
appropriate administrative sanctions, after due notice and summary hearing, be subject to the approval of the respective Professional Regulatory Board;
on the person or the persons charged under this Act even before their
conviction." "(5) Officers or members of a fraternity, sorority, or organization who
knowingly cooperated in carrying out the hazing by inducing the victim to be
Section 14. Section 4 of the same Act is now amended to read as follows: present thereat; and

"Sec. 14. Penalties. - The following penalties shall be imposed:

156 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 157
 "(6) members of the fraternity, sorority, or organization who are present during provisions of this Act, it is incumbent upon school officials to investigate Motu
the hazing when they are intoxicated or under the influence of alcohol or illegal Proprio and take an active role to ascertain factual events and identity
drugs; witnesses in order to determine the disciplinary sanctions it may impose, as
well as provide assistance to police authorities."
"(c) The penalty of reclusion temporal in its maximum period and a fine of
One million pesos (P1,000,000.00) shall be imposed upon all persons who are "The owner or lessee of the place where hazing is conducted shall be liable as
present in the conduct of the hazing; principal and penalized under paragraphs (a) or (b) of this section, when such
owner or lessee has actual knowledge of the hazing conducted therein but
"(d) The penalty of reclusion temporal and fine of One million pesos failed to take any action to prevent the same from occurring or failed to
(P1,000,000.00) shall be imposed upon former officers, nonresident member, promptly report the same to the law enforcement authorities if they can do so
alumni of the fraternity, sorority, or organization who, after the commission of without peril to their person or their family. If the hazing is held in the home
any of the prohibited acts proscribed herein, will perform any act to hide, of one of the officers or members of the fraternity, sorority, or organization,
conceal, or otherwise hamper or obstruct any investigation that will be the parents shall be held liable as principals and penalized under paragraphs
conducted thereafter: Provided, That should the former officer, nonresident (a) or (b) hereof when they have actual knowledge of the hazing conducted
member, or alumnus be a member of the Philippine Bar, such member shall therein but failed to take any action to prevent the same from occurring or
immediately be subjected to disciplinary proceedings by the Supreme Court failed to promptly report the same to the law enforcement authorities if such
pursuant to its power to discipline members of the Philippine Bar: Provided, parents can do so without peril to their person or their family.
further, That should the former officer, nonresident members, or alumnus
belong to any other profession subject to regulation by the PRC, such "The school authorities, including faculty members as well as barangay,
professional shall immediately be subjected to disciplinary proceedings by the municipal, or city officials shall be liable as an accomplice and likewise be
concerned Professional Regulatory Board, the imposable penalty for which held administratively accountable for hazing conducted by the fraternities,
shall include, but is not limited to, suspension for a period of not less than three sororities, other organizations, if it can be shown that the school or barangay,
(3) years or revocation of the professional license pursuant to this section may municipal, or city officials allowed or consented to the conduct of hazing, but
be reinstated upon submission of affidavits from at least three (3) disinterested such officials failed to take an action to prevent the same from occurring or
persons, good moral certifications from different unaffiliated and credible failed to promptly report to the law enforcement authorities if the same can be
government, religious, and socio-civic organizations, and such other relevant done without peril to their person or their family.
evidence to show that the concerned professional has become morally fit for
readmission into the profession: Provided, That said readmission into the "The presence of any person, even if such person is not a member of the
profession shall be subject to the approval of the respective Professional fraternity, sorority, or organization, during the hazing is prima facie evidence
Regulatory Board." of participation therein as a principal unless such person or persons prevented
the commission of the acts punishable herein or promptly reported the same to
"(e) The penalty of prisioncorrecional in its minimum period shall be imposed the law enforcement authorities if they can do so without peril, to their person
upon any person who shall intimidate, threaten, force, or employ, or administer or their family.
any form of vexation against another person for recruitment in joining or
promoting a particular fraternity, sorority, or organization. The persistent and "The incumbent officers of the fraternity, sorority, or organization concerned
repeated proposal or invitation made to a person who had twice refused to shall be jointly liable with those members who actually participated in the
participate or join the proposed fraternity, sorority, or organization, shall be hazing.
prima facie evidence of vexation for purposes of this section; and
"Any person charged under this Act shall not be entitled to the mitigating
"(f) A fine of One million pesos (P1,000,000.00) shall be imposed on the circumstances that there was no intention to commit so grave a wrong.
school if the fraternity, sorority, or organization filed a written application to
conduct an initiation which was subsequently approved by the school and "This section shall apply to the president, manager, director, or other
hazing occurred during the initiation rites or when no representatives from the responsible officers of businesses or corporations engaged in hazing as a
school were present during the initiation as provided under Section 5 of this requirement for employment in the manner provided herein.
Act: Provided, That if hazing has been committed in circumvention of the

158 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 159
 "Any conviction by final judgment shall be reflected on the scholastic record, APPENDIX B
personal, or employment record of the person convicted, regardless of when
the judgment conviction has become final." GUIDELINES FOR LOCAL-OFF CAMPUS ACTIVITIES
(Per CHED Memorandum Order No. 63 Series of 2017)
Section 15. A new section to be denominated as Section 15 is hereby inserted in the
same Act to read as follows:
Section 1 – Definition
“Section 15. Implementing Rules and Regulations. (IRR). - The Commission
on Higher Education (CHED), together with the Department of Education An educational trip is a curricular field study that a class makes as an integral
(DepED), Department of Justice (DOJ), Department of the Interior and Local part of the course to augment/reinforce the teachings in the classroom. It provides the
Government (DILG), Department of Social Welfare and Development student with firsthand experience related to the topic/concept discussed in class or gives
(DSWD), AFP, PNP, and National Youth Commission (NYC), shall them unique opportunities for learning that are not available within the classroom. Its
promulgate the IRR within ninety (90) days from the effectivity of this Act." objectives, therefore, should be aligned with the concepts learned by students in the
course/subject, thus enabling them to make a correlation between field and classroom
Section 16. Separability Clause. - If any provision or part of this Act is declared invalid activities.
or unconstitutional, the other parts or provisions hereof shall remain valid and effective.
Section 2 – Guidelines
Section 17. Repealing Clause. - Republic Act No. 8049 and all other laws, decrees,
executive orders, proclamations, rules or regulations, or parts that are inconsistent with 2.1. The teacher must seek permission from the chairperson and the Dean before
or contrary to the provisions of this Act are hereby amended or modified accordingly. planning any class field trip.

Section 18. Effectivity Clause. - This Act shall take effect fifteen (15) days after its 2.2. If permitted, the teacher initially negotiates with travel agencies or authorized
publication in the Official Gazette or in at least two (2) national newspapers of general individuals for the field trip location, transportation, accommodation, and the
circulation. like. Where the services of a travel agency is needed, proper consultation with
the Dean and the Student Welfare Office is required.

For economic reasons, field trips should preferably be within Cebu province
or, utmost, within the region.

2.3. When planning and organizing a field trip, due consideration is given to
funding limitations on the part of the parents, the security of students,
relevance of the trips, and its schedule. If possible, the trip should be scheduled
during weekends or holidays and should not conflict with the university-wide
scheduled activities such as graduation, intramurals, releasing of grades, pre-
enrollment evaluation, and the like.

2.4. Advance information about the planned field trip should be given to students.

2.5. Although it may be an integral part of the course, the trip should not be made
a requirement for students. Therefore, alternative activity/ies should be
provided to students who cannot join the trip, especially if it is for economic
reasons.

2.6. Participation of students may be limited only to those who have cleared their
accountabilities with the Accounting Office before the scheduled field trip.

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 4.1.10. Briefing to concerned faculty and students about the activity and
2.7. A formal written request by the teacher duly recommended by the Chairperson provide the needed info materials before the trip.
and the Dean should be addressed to the Director of Student Welfare and 4.1.11. Learning journals for students.
endorsed by the VP-Academics and Research. The request must be filed at 4.1.12. Emergency preparedness plan to be given to students and
least one (1) week before the activity and must be supported with the signed stakeholders.
parents’/guardians' waivers of participating students, fully filled-out SWO
waiver form, and other required documents. 4.2. During the Off-Campus Activity
4.2.1. Personnel-in-charge, identify the overall leader.
2.8. A narrative report to include an evaluation of the just concluded trip must be 4.2.2. Accompany the students from the time they assemble for the off-
submitted by the teacher to the VP-Student Welfare office and the VP- campus activity up to debriefing.
Academics office within one (1) week after the activity. 4.2.3. List of students and/or attendance.
4.2.4. Ensure the provision of the allowable seating capacity of the vehicle/s
Section 3 – Under paragraph B.2. of the Guidelines for Educational Field Trips, the used (No students shall be allowed to ride on the roof of a motor
following guidelines for the services of a travel agency must be observed: vehicle or the boarding platform).
4.2.5. Ensure that the program of activities is properly followed as planned
3.1. A travel agency is mandatory when the educational field trip is made overnight, or that activities can be adjusted as needed.
even within Cebu Province. Those groups who wish to avail themselves of the
services of a travel agency, even if it is not an overnight tour and within Cebu 4.3. After the Off-Campus Activity
Province only, are also welcome. 4.3.1. Learning journals of students
4.3.2. Assessment report/Evaluation report
3.2. Only travel agencies accredited by the University are allowed to facilitate the 4.3.3. Expenditure report
field trip location, transportation, accommodation, security, and the touring 4.3.4. Debriefing of concerned faculty to students to be able to assess
group. acquisition of learning.

3.3. To secure the services of the accredited travel agencies of the University, the
teacher organizing the tour shall inform in writing the VP-Identity, Formation
and Mission through the SWO of the said tour at least a month before the tour,
indicating therein the tour date, destination, and other specifications.

Section 4 – Checklist of Requirements for Educational Tours and Field Trips

4.1. Before the Off-Campus Activity

4.1.1. Notarized consent of the Parents' or Student's Guardian
4.1.2. Medical Clearance of the Students
4.1.3. Personnel-in-charge with appropriate first-aid and medical
emergency training with first aid kit or accompanied by USJ-R
ALERT
4.1.4. Breakdown of Expenses
4.1.5. Mobility of Students
4.1.6. Coordination with the Local Government Unit
4.1.7. General Orientation to the students
4.1.8. Consultation to concerned students, faculty, and stakeholders with
attached minutes of consultation and attendee's signature
4.1.9. Announcement to students, faculty, and parents of the activity one to
two months before the scheduled date.

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 APPENDIX C 6.1.10. Format of Learning journals given to students
6.1.11. Announcement to students, faculty and parents
GUIDELINES AND CHECKLIST OF REQUIREMENTS
6.1.12. Risk assessment plans
FOR INTERNATIONAL EDUCATIONAL TRIPS
6.1.13. Flight details
6.1.14. Medical Clearance of the Students
Pursuant to CHED Memorandum Order No. 26, Series of 2015, “Policies, Guidelines and 6.1.15. Parent/guardian/spouse consent duly-notarized
Procedures on International Educational Trips (IET) of Undergraduate and Graduate
Students”, the following guidelines must be observed: 6.2. During the International Educational Trip
Section 1 – International tours are only allowed if it is duly required in the approved 6.2.1. Security of Students
curriculum of the program. 6.2.2. Proper implementation of International Educational Trips

Section 2 – In order to minimize cost, countries belonging to the ASEAN should be 6.3. After the International Educational Trip
considered, provided that the objectives of the IET can be attained.
6.3.1. Debriefing program
Section 3 – The requirements for IET as enumerated in Section 6 below shall be strictly 6.3.2. Assessment report by faculty and submitted including details of
complied at least 45 days before the intended departure of the participants. amounts expended
6.3.3. Assessment report by students
Section 4 – A formal written request by the faculty member duly noted by the
Chairperson and the Dean to conduct an IET and endorsed by the Director of Student
Welfare shall be addressed to the VP-Academics and Research (VP-AR) through the
VP-Identity, Formation and Mission (VP-IFM).

Section 5 – Only accredited travel agencies by the University are allowed to facilitate
the IET.

Section 6 – Checklist of Requirements

6.1. Before the International Educational Trip

6.1.1. Included in the curriculum
6.1.2. Guidelines to concerned HEI included in Student’s Handbook,
displayed in conspicuous places and included in the general
orientation of freshmen.
6.1.3. Faculty-in-charge
6.1.4. Consultation conducted to concerned students, faculty and
stakeholders
6.1.5. Destination chosen considering cost and benefit requirements
6.1.6. Funds and other resources properly secured
6.1.7. Briefing to concerned faculty and students
6.1.8. Written plans
6.1.9. Insurance for students, faculty and other concerned stakeholders

164 USJ-R Student Manu a l 2023 E d it ion USJ - R Student Manu a l 2023 E dit ion 165
 APPENDIX D (d) the “laurel leaf” represents the unifying element of knowledge and
wisdom emanate from brilliant minds of the students of USJ-R;
CONSTITUTION OF THE SUPREME STUDENT COUNCIL (e) the “red star” stands for the College of Nursing;
OF THE UNIVERSITY OF SAN JOSE-RECOLETOS (f) the “orange star” stands for the College of Engineering;
(g) the “golden yellow star” stands for the College of Information, Computer
and Communications Technology;
PREAMBLE (h) the “yellow star” stands for the College of Commerce;
(i) the “blue star” stands for the College of Education; and
WE, THE STUDENTS OF THE UNIVERSITY OF SAN JOSE-RECOLETOS, (j) the “green star” stands for the College of Arts and Sciences.
IMPLORING THE AID OF THE DIVINE PROVIDENCE, IN ORDER TO
ESTABLISH A STUDENT GOVERNMENT THAT SHALL EMBODY OUR IDEALS
ARTICLE II
AND ASPIRATIONS, FOSTER BROTHERHOOD AND UNITY, PROMOTE THE
GENERAL WELFARE AND PERPETUATE LASTING RIGHTS AND VALUES, DECLARATION OF PRINCIPLES
ENCOURAGE AND DEVELOP CIVIC CONSCIOUSNES AND ACTIVE
PARTICIPATION IN LOCAL AND NATIONAL AFFAIRS, AND CONSERVE A Section 1. The members of the USJ-R SSC believe that the basic principles underlying
CONTINUED MUTUAL UNDERSTANDING BETWEEN THE ADMINISTRATION the democratic way of life be duly secured and perpetuated in the light and spirit of
AND THE STUDENTS, DO HEREBY ORDAIN AND PROMULGATE THIS Christian solidarity.
CONSTITUTION.
Section 2. The members of the USJ-R SSC believe in the policy of the state to promote
ARTICLE 1 the welfare and interest of the students by defining their rights and privileges to establish
a sound relationship among them, the faculty members, and the school administration
NAME, DOMICILE, NATURE AND SEAL
to ultimately prepare them for a bigger responsibility as law-abiding citizens.
Section 1. This organization shall be known as University of San Jose-Recoletos
Section 3. The members of the USJ-R SSC believe that the individual member’s
Supreme Student Council. It may be referred to as the USJ-R SSC.
undivided loyalty and cooperation are subjected for the benefit of the entire Josenian
populace.
Section 2. The USJ-R SSC shall be the umbrella organization of all the accredited
student organizations in the university.
Section 4. The members of the USJ-R SSC believe that the organization would help
promote their capabilities in finding solutions to economic, social, political and cultural
Section 3. The main office of USJ-R SSC shall be located within the USJ-R main
problems that would make them be aware of their vital role in nation-building.
campus in the ground floor of San Agustin building.
Section 5. The members of the USJ-R SSC believe that they would develop their
Section 4. The USJ-R SSC is an autonomous, democratic student organization of the
potential as future leaders of the Filipino society through active participation in the
whole Josenian student body which shall serve as the official student government of the
organization.
school and shall be the sole representative and voice of the Josenian populace.
Section 6. The members of the USJ-R SSC believe that it is necessary to extend
Section 5. The seal shall contain the symbols such as key of responsibility, gavel of
assistance to the cause of any accredited organization that shall be organized by
authority, USJ-R seal, laurel leaf, red star, orange star, golden yellow star, yellow star,
Josenians, provided that this would greatly contribute to the benefit and welfare of the
blue star and green star.
student body.
(a) the “key of responsibility” represents the authority and power of the
members of the Executive Department;
ARTICLE III
(b) the “gavel of authority” represents the authority and power of the members
of the House of Representatives; VISION AND MISSION
(c) the “USJ-R seal” stands for the vision, mission, goals and core values of
the university; Section 1. The USJ-R SSC Vision states that:

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 (b) organize and assemble for purposes not contrary to law, rules and
“We envision the USJ-R Supreme Student Council to be an excellent student council regulations; and
which serves as training ground for the future leaders of the Filipino society equipped (c) present their views to appropriate bodies before implementing any
with leadership skills and imbued with Christian values who will work for the general policy or decision affecting their rights, interests and welfare.
formation of a new world through a new youth.”
Section 5. No member should be subject to exploitation and involuntary servitude.
Section 2. The USJ-R SSC Mission states that:
Section 6. No member shall be subject to any disciplinary action without due process.
“To represent, promote and protect the rights and general welfare of the Josenian
students and to foster their development for empowerment and holistic formation.” ARTICLE V
OFFICERS
ARTICLE IV
MEMBERS AND THEIR DUTIES, RESPONSIBILITIES AND RIGHTS Section 1. The officers of the USJ-R SSC shall be of two categories: the elected officers
and the appointed officers.
Section 1. Membership in the USJ-R SSC includes all bonafide college students of USJ-
R. Section 2. The elected officers of the Supreme Student Council shall be the following:
(a) President
Section 2. All bonafide members of the USJ-R SSC shall have the following duties and (b) Vice President
responsibilities: (c) Secretary
(a) observe the rules and regulations of this institution; (d) Treasurer
(b) pay membership fee of P50.00 every term upon enrollment; (e) Auditor, and
b.1. Any increase of the membership fee of the Supreme Student (f) Five representatives from each college.
Council must undergo due process and must not be more than
20% of the standing SSC fee. Section 3. The appointed officers are as follows;
(c) adhere to the USJ-R SSC Constitution, and such other acts, (a) House Secretary
resolutions, orders, rules and obligations promulgated by the (b) Press relation and documentation officers
President and the House Representatives. (c) The Commission on Audit, and
(d) Such other officers whose positions may be created by law.
Section 3. The members referred to in Section 1 hereof shall have the following rights:
(a) enjoy freedom of speech and of the press in accordance with the law; Section 4. The USJ-R SSC shall establish the following constitutional bodies:
(b) exercise freedom of religion; (a) Office of the President,
(c) attend meetings, sessions, and activities undertaken by the USJ-R (b) Supreme Student Council,
SSC; (c) Office of the House of Representatives,
(d) participate in any election, and may be elected or appointed to any (d) SSC Commission on Elections, and
position of the USJ-R SSC; (e) SSC Commission on Audit.
(e) enjoy such other rights and privileges as may, from time to time, be
granted by the House of Representatives; ARTICLE VI
(f) have free access to all financial statements, records and other
THE EXECUTIVE OFFICERS, THEIR QUALIFICATIONS, FUNCTIONS
documents of the USJ-R SSC; and
AND DUTIES
(g) exercise their rights with due respect to the rights of others.
Section 1. The executive power shall be vested upon the President of the USJ-R SSC.
Section 4. The members shall be individually and collectively entitled to:
(a) speedy redress of their grievances;

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Section 2. The Executive Department shall be composed of a President, a Vice- (c) perform such other functions as may be delegated to him by the
President, a Secretary, a Treasurer, an Auditor and such other officers as may be president or by law.
appointed by the President with the confirmation of the Committee on Appointments.
Section 5. The terms of the office of the president and the vice-president shall be for
Section 3. No student shall be elected to the Office of the President or Vice-President one year without re-election. It shall commence on the noon of the second Wednesday
unless he/she: of March following the expiration of one year.
(a) is a bonafide student of USJ-R;
(b) is at least eighteen years of age on Election Day; Section 6. The President must present a State of Council Address every end of the
(c) has been a bonafide student of USJ-R for at least three (3) consecutive semester to the Josenian populace.
semesters excluding summer immediately preceding the day of the
election; Section 7. The president and vice-president of the USJ-R SSC shall enjoy 100% and
(d) has at least a general average of 2.5 during the semester immediately 50% discount from tuition fees only, respectively, during their term of office. In case
prior to his election; the president is incapacitated, the successor shall not enjoy the privilege of the president
(e) must have no grade of 5.0 in any subject enrolled in the semester within the semester. Scholarships are chargeable to the SSC funds.
immediately preceding the election;
(f) must have no case of disciplinary action during his/her stay in the Section 8. The Secretary shall have the same qualifications as that of the USJ-R SSC
university; President. He must be proficient in typing and computer literate. The Secretary shall
(g) is enrolled with at least 15 units load; and have the following functions and duties:
(h) must not be an officer of any recognized student campus organization (a) keep all the records of the USJ-R SSC;
on Election Day. (b) keep an official list of all the officers of the USJ-R SSC;
(c) take minutes of all executive meetings and joint sessions;
Section 4. The duties and function of the President and Vice-President are: (d) prepare all monthly calendar of activities;
(e) take charge of all correspondence;
4.1. The President shall: (f) be in charge of procuring office supplies;
(a) preside over all executive sessions; (g) be the property custodian of the USJ-R SSC; and
(b) call special sessions of the House of Representatives; (h) perform such other functions as may be delegated to him by the President.
(c) sign/approve all Council Acts, Resolutions, Communications and
other documents of the USJ-R SSC; Section 9. The Treasurer shall have the same qualifications as that of the USJ-R SSC
(d) have the power to veto any Council Act or Resolution that might be President with its units in Accounting. The treasurer shall have the following duties;
prejudicial to the benefit of the students; failure to take action within (a) keep the records of accounts of the USJ-R SSC;
ten (10) days from receipt thereof, such act or resolution shall be (b) take charge and record all receipts and disbursements, and submit a
deemed approved; semestral financial report to the USJ-R SSC President, within time fixed
(e) represent the USJ-R SSC in all matters affecting the interest of by law, and such other reports as may be required by the USJ-R SSC
students; President and the House of Representatives;
(f) implement or execute the policies, Council Acts, rules and regulations of (c) take charge of all special collections of the USJ-R SSC;
the USJ-R SSC; (d) deposit all collections with any bank approved by the House of
(g) prepare and submit the proposed semester budget to the House of Representatives; and
Representatives; and (e) discharge such other functions as may be delegated by the USJ-R SSC
(h) perform such other duties and functions as may be authorized by law. President.

4.2. The Vice-President shall: All withdrawals from the bank shall be signed by the following officers: The
(a) perform the duties and functions of the president in the latter’s USJ-R SSC President, the Speaker of the House, and the Treasurer based upon
absence or incapacity; the certification and/or voucher duly signed and accomplished by the Secretary
(b) assist the president in supervising and carrying out the activities of and Auditor.
the organization; and

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Section 10. The Auditor shall have the same qualifications as that of the USJ-R SSC
President. He must be an Accounting student with units in Auditing. The auditor shall Section 5. The House of Representatives shall hold regular session on the afternoon of
have the following duties: the first and third Saturday of every month within the school calendar unless the law
(a) conduct a semestral examination and audit all receipts, fees, funds, fixes a different date.
revenues, and/or expenditures of the USJ-R SSC;
(b) certify the correctness of the report of the financial statement of the USJ- The USJ-R SSC President or upon written request of the Majority of the members of
R SSC; the House of Representative may call for special sessions.
(c) report all financial discrepancies in the disbursements to the funds of the
House of Representatives; No regular session shall be longer than five (5) hours and no special session shall be
(d) deposit and deliver all papers, receipts, and other items related to the USJ- longer than three (3) hours, unless agreed upon by the Representatives present.
R SSC to the office of the USJ-R SSC Treasurer;
(e) shall cause the publication of the audited financial statement of the USJ- Section 6. The House of Representatives shall have the following powers and duties:
R SSC in the FORWARD the official publication of USJ-R; and (a) shall elect its Speaker of the House, Speaker Protempore, Majority and
(f) perform such other functions as may be provided by law. Minority Floor Leaders and other officers as may be provided by law.
(b) shall attend sessions and all other activities as mandated by the law;
Section 11. The term of Office of the Secretary, Treasurer, and Auditor shall be for one  for any absences, he/she shall present a valid excuse letter to the
year, with one-year re-election. It shall commence on the noon if the second Wednesday proper authorities three (3) working days prior to the activity;
of March following the expiration of one year. (c) shall promulgate council acts and resolutions;
(d) have free access to all financial statement, records, and other
ARTICLE VII
Section 7. Unless otherwise provided by law there shall be created in the House of
THE LEGISLATIVE
Representatives the following:
(a) Committee on Budget and Finance;
Section 1. Legislative power shall be vested upon the House Representatives of the
(b) Committee on Student Affairs;
USJ-R SSC.
(c) Committee on Justice;
(d) Committee on Ways and Means;
Section 2. The House shall be composed of five (5) representatives from each college.
(e) Committee on Appointments;
(f) Committee on Insurance;
Section 3. The term of office of the members of the House of Representatives shall be
(g) Committee on Repairs and Maintenance; and
one (1) year. It shall commence on the noon of the second Wednesday of March and
(h) Committee on Social Responsibility.
shall end on the noon of the second Wednesday of March following the expiration of
one year.
Section 8. The Speaker of the House shall have the following powers and duties:
(a) preside over the sessions of the house;
Section 4. No student shall be elected as a member of the House of Representatives
(b) implement the rules and regulations of the House;
unless he:
(c) sign documents, acts, resolutions and correspondence pertaining to the
(a) is a Bonafide student of USJ-R;
House; and
(b) has been a Bonafide student of USJ-R for at least two (2) successive
(d) exercise such powers and duties as may be authorized by law.
semesters immediately preceding the day of election;
(c) must have no case of disciplinary action in his stay in the university;
In the absence or incapacity of the Speaker, his powers and duties shall be
(d) is at least seventeen (17) years of age;
exercised by the Speaker Protempore.
(e) must have no grade of 5.0 in any of the subjects enrolled in the semester
immediately preceding the election;
Section 9. The Majority of the House of Representatives shall constitute a quorum to
(f) must have at least fifteen(15) units load; and
transact business, but a similar number may adjourn from day to day and compel the
(g) must not be a president or chairperson in any organized campus
attendance of the absent members in such manner and under such penalties as the House
organization in USJ-R on Election Day.

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may provide. In case the penalty imposed is in the form of fine, it shall not be more than Appointments. The Commissioners shall hold office for a term of one year coterminous
twenty (20.00) pesos. with that of the USJ-R SSC officers.

The House may determine the rules of its proceedings. It may also impose sanctions on Section 2. The members of the Commission on Audit shall have the following
its members for disorderly behavior with the concurrence of 2/3 votes of the members qualifications:
present. (a) a bonafide student of USJ-R;
(b) of good moral character; and
The House shall keep a journal of its proceedings and from time to time, publish the (c) accountancy student with units in Auditing.
same, so excluding such parts as may, in its judgment require secrecy: and the “yeas”
and “nays” on any questions shall at the request of at least five (5) Representatives, be Section 3. The Commission on Audit shall have the following duties:
entered in the journal. (a) conduct a semestral examination and audit all receipts, fees, funds,
revenues, and/or expenditures of the USJ-R SSC;
Section 10. Members of the House of Representatives shall enjoy per Diem of twenty (b) certify the correctness of the report of the financial statement audited by
(P30.00) pesos per session. No increase in said amount shall take effect until the the USJ-R SSC Auditor;
expiration of the full term of the said members approving the said increase. (c) report all financial discrepancies in the disbursements to the funds of the
House of Representatives;
Section 11. Every act or resolution passed by the House of Representatives shall be (d) deposit and deliver all papers, receipts, and other items related to the USJ-
submitted to the USJ-R SSC President for approval. If the USJ-R SSC President vetoes R SSC to the office of the USJ-R SSC Treasurer; and
the proposed act or resolution, he shall return it with objections thereon. In case of the (e) perform such other functions as may be provided by law.
veto by the USJ-R SSC President, the House may override such veto by 2/3 votes of the
total members of the House Representatives and the act shall become effective and it ARTICLE IX
shall then be submitted to the offices concerned and copy furnished to the USJ-R SSC
COMMISSION ON ELECTION
President. In case the USJ-R SSC President fails to take action after the lapse of ten (10)
days from receipt thereof, the said act and/or resolution shall be deemed approved and
Section 1. There shall be an independent Commission on Election composed of the
effective.
following:
 Chairperson
Section 12. No proposed act and/or resolution shall embrace more than one subject
 Vice Chairperson
which shall be expressed in the title of the act and/or resolution.
 Secretary
 six (6) Commissioners, one from each college
No act or resolution shall be passed by the House unless typewritten or mimeographed
 six (6) Vice Commissioners, one from each college
copies thereof in its final form are furnished to the House Representatives at least three
(3) calendar prior to the scheduled sessions except when the USJ-R SSC President shall
The Chairperson and the Commissioners shall be appointed by the Director of Student
have certified to the necessity of its immediate enactment.
Welfare (DSW). Upon its formation, the DSW shall appoint the adviser who is a faculty
member of USJ-R.
Upon the reading of the proposed act and/or resolution, no amendment thereof shall be
allowed and the questions upon its passage shall be taken immediately thereafter, and
the floor will be opened for discussions and voting.
Section 2. The Chairperson of the Commission on Election must be:
ARTICLE VIII (a) a Bonafide student of USJ-R for at least two (2) successive semesters
excluding summer;
COMMISSION ON AUDIT
(b) with an average of not less than 2.5 or its equivalent in the preceding
semester; and
Section 1. There shall be a Commission on Audit to be composed of the Chairperson
(c) must have no case of disciplinary action in his stay in the university.
who is the External Auditor of the USJ-R SSC, and three (3) Commissioners who are
appointed by the USJ-R SSC President, upon the confirmation of the Committee on

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Section 3. The Chairperson of any of the commissioners shall have one year term of Section 8. Any violation of the provisions of the article shall be a ground of dismissal
office with reappointment. No resignation shall be approved within two months before with due process. The same situation applies to the case of gross negligence on the part
and three months after election. of the commissioners.

In case of resignation, removal from office or incapability of doing the work appointed, Section 9. The COMELEC shall exercise such other powers as may be provided by
the vacancies created shall be filled through appointment by the Director of Student law.
Affairs. The new appointees shall hold office for the unexpired term. ARTICLE X
IMPEACHMENT
Section 4. The Commission on Election (COMELEC)
Section 1. The USJ-R SSC President, Vice-President, Secretary, Treasurer, and Auditor
4.1. The COMELEC shall have the following duties:
maybe removed from the office by impeachment for:
(a) to promulgate rules and regulations concerning the conduct of elections,
(a) serious violation of USJ-R SSC Constitution, rules and regulations;
referenda, and plebiscites, and to ensure free and honest election;
(b) committing any act inimical to the interest of the USJ-R SSC;
(b) to issue and approve certificate of candidacy and post the list of the official
(c) gross neglect of duty which may be deemed sufficient to warrant such
candidates in conspicuous places in school campus;
removal provided that the officer charged shall not be denied due process
(c) to prepare a master list of voters;
of law;
(d) to determine and apportion the number of precincts to be allowed to each
(d) active participation in partisan politics, local or national wherein the name
college;
of the USJ-R SSC shall have been used to support directly or indirectly,
(e) to supervise the counting and canvassing of votes;
any local or national candidate, and as means to promote Partisan political
(f) to screen the profile of the candidate upon filing the certificate of
purpose; and
candidacy; and
(e) Serious violation of the university’s Student Manual to be determined by
(g) to present financial statement of the expenses incurred during the Election
the Student Welfare Office (SWO).
to the USJ-R SSC.
Section 2. The USJ-R SSC Speaker of the House, Speaker Protempore, and Members
4.2. The COMELEC shall have the following powers:
of the Legislative Body may likewise be removed by impeachment as provided in Sec.
(a) to conduct and supervise regular and special elections;
1, Sub Sec (a), (b), (c), (d) and (e)of Article X, and addition, for incurring three (3)
(b) to maintain peace and order during the elections and to deputize the Safety
consecutive absences of the session.
and Security Division for the purpose; and
(c) to declare the official results of the elections, referenda or plebiscites.
Section 3. The House Representatives shall have the power and authority to impeach
the officers mentioned in Section 1 and 2 of Article X.
The Board of Election inspectors will be appointed by the director of Student Welfare
with the approval of the vice president for Student Welfare.
Section 4. The Committee on Justice has the authority to form an ad-hoc committee
that will scrutinize the people involved in the impeachment process, spearheaded by the
Section 5. The COMELEC shall present a proposed budget for the election which is
chairman of the Committee on Justice.
subjected to the approval of the House of Representatives and the President of the USJ-
R – SSC.
Section 5. No officer shall be impeached without due process of law.
Section 6. The COMELEC shall exercise original exclusive jurisdiction during cases
Section 6. No officer shall be impeached without the concurrence of a ¾ vote of the
of Election protest. The COMELEC en banc shall decide any election protest with the
House Representatives.
COMELEC Adviser as the presiding officer.
Section 7. Judgment in case of impeachment shall not extend further than removal from
Section 7. The COMELEC and its duties shall not engage, directly or indirectly, in any
office and disqualification to hold and enjoy any office of trust and honor under the
political activity in support of any candidate or party. Any COMELEC official being
USJ-R SSC.
caught shall be subjected to due process before implementing a grave penalty.

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Section 8. Any officer under trial for violation of Section 1, Sub Sec (a), (b), (c), of the USJ-R SSC __th Congress, preserve and defend its
(d) and (e) of Article X shall automatically be suspended from office, provided that he constitution, execute the laws enacted by the Supreme Student
shall be reinstated if found not guilty. Council House of Representatives, do justice to every Josenian, and
consecrated to the service of my Alma Matter, the University of San
Section 9. Suspension from office means that the officer suspended temporarily loses Jose-Recoletos. So help me God.”
all his powers.
Section 3. No member of the teaching and non-teaching staff shall campaign directly
Section 10. The members of the Legislative Body shall determine the impeachment or indirectly for any particular candidate or party. The COMELEC may promulgate
proceedings with the concurrence of 2/3 votes of the House Representatives. rules and regulations carrying into the effect these provisions.

ARTICLE XI ARTICLE XIII

VACANCIES AMENDMENTS

Section 1. A temporary vacancy means an absence of not more than thirty (30) consecutive Section 1. The constitution shall be amended by 2/3 vote of the members of the House
days without justifiable and excusable cause. A permanent vacancy means an absence of Representatives or by Constitutional Convention called for the purpose. However, any
more than 30 days. revision, amendment, or modification agreed upon the by the members thereof, should
be posted on conspicuous places in USJ-R not less than 10 days after approval thereof.
Section 2. The case of temporary vacancy in the office of the President, the Vice- Any amendment or revision of this constitution shall be valid when ratified by the
President shall assume the vacant office. In case of temporary vacancy of the office of college students and with the approval by the University President in the succeeding
either the Secretary, Treasurer, or Auditor, the USJ-R SSC President may appoint article.
temporary officers to assume the vacant positions, provided they possess the same
qualifications, with the confirmation of the Committee on Appointments. Section 2. The House of Representatives, by 4/5 votes, may in case of emergency, as
may be determined by them:
Section 3. In case of temporary vacancy in the office of the Speaker of the House of
Representatives, the Speaker Protempore shall assume the vacant office. (a) Propose amendments to the constitution without the ratification from the
students as long as could redound to their benefits and that there should be
Section 4. In the case of permanent vacancy in the office of the President, the Vice- students’ consultation.
President shall assume the office. If any vacancy occurs in the office of the Vice-
President, the Speaker of the House of Representatives shall assume the office.
ARTICLE XIV
ARTICLE XII EFFECTIVITY
GENERAL PROVISIONS
Section 1. The effectivity of this constitution shall be determined on the following
conditions:
Section 1. The day of the election for the USJ-R SSC Officers shall be within the third
(a) ratification of the college students during the referendum;
week of the month of February and every year thereafter.
(b) approval by the University President.
Section 2. The University President shall administer the oath of office of all elected
Section 2. The USJ-R SSC 32nd and the proceeding congresses will be governed by the
officers on the first Wednesday of March.
USJ-R SSC 2012 Constitution.
The newly elected officers of the USJ-R SSC shall take the following oath of
affirmation.

“I, state your name, do solemnly swear that I will faithfully and
conscientiously fulfill my duties as___________________________

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 APPENDIX E 1) Registration of data processing systems (DPS). An individual or institution
employing fewer than 250 employees need not register unless its data
DATA PRIVACY ACT OF 2012 processing operations: involves sensitive personal information of at least 1,000
(Republic Act No. 10173) individuals; likely to pose a risk to the rights and freedoms of data subjects; or
the processing is not occasional.
What acts are covered by the Data Privacy Act (DPA)? 2) Notification of automated processing operations where the processing
becomes the sole basis of making decisions about a data subject and when the
The DPA and its Implementing Rules and Regulations (IRR) apply to all acts done or decisions would significantly affect the data subject. A “data subject” is an
practices engaged in and outside of the Philippines if: individual whose personal, sensitive personal or privileged information is
process.
• The person, either an individual or an institution, involved in the processing of 3) Appointment of a Data Protection Officer in charge of ensuring compliance
personal data is located in the Philippines; with the DPA;
• The act or practice involves personal data of a Philippine citizen or Philippine 4) Creation of a data breach response team that will immediately address
resident; security incidents or personal data breach;
• The processing of personal data is done in the Philippines; or 5) Adoption of data protection policies that provide for data security measures
• The act, practice or processing of personal data is done by an entity with links and security incident management;
to the Philippines, subject to international law and comity. 6) Annual report of the summary of documented security incidents and personal
data breaches; and
“Personal data” refers to all types of personal information. 7) Compliance with other requirements as may be provided by the NPC.

“Processing” is any operation/s performed upon personal data. These operations What should you do in the event of a data breach?
include, but are not limited to the collection, recording, organization, storage, updating
or modification, retrieval, consultation, use, consolidation, blocking, erasure, or The law requires a data breach notification within 72 hours upon knowledge of the
destruction of data. breach or reasonable belief that it has occurred to the NPC and the data subject. The
notification is generally required when the breach involves sensitive personal
Who implements the DPA? information or any other information that may be used to enable identity fraud; this
information has been acquired by an unauthorized person; and the acquisition is likely
The National Privacy Commission (NPC) is in charge of administering and to give rise to a real risk of serious harm to the affected data subject.
implementing the DPA. It is also tasked to monitor and ensure compliance of the
Philippines with international standards for personal data protection. The NPC has the The NPC may investigate the breach, depending on its nature or if there is a delay or
advisory body on matters related to personal data protection. It shall also launch failure to notify. Inquiries may include on-site examination of systems and procedures.
initiatives to educate the public about data privacy, data protection and fair information
rights and responsibilities. The body has compliance and monitoring functions to ensure
personal information controllers comply with the law. It is also tasked to manage the
registration of personal data processing systems. The body also accept complaints and
conducts investigations, when necessary.

“Personal information controller” is an individual or institution, or any other body who

controls the processing of personal data, or instructs another to process personal data on
its behalf.
How to comply with the Data Privacy Act?

If you are a personal information controller, you are required to comply with the
following in accordance with the law:

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 APPENDIX F APPENDIX G

Holy Spirit Prayer of Saint Augustine St. Augustine’s Ten Commandments for the Students

Breathe in me, O Holy Spirit, that my thoughts may all be holy.

1. Know Yourself. “How can you try to know others if you do not know
Act in me, O Holy Spirit, that my work, too, may be holy. yourself……? (Trinity, 10,3,5).
Draw my heart, O Holy Spirit, that I love but what is holy.
Strengthen me, O Holy Spirit, to defend all that is holy. 2. Have faith in yourself and in the presence of God who dwells within you. God is
Guard me, then, O Holy Spirit, that I always may be holy. one’s own strength and companion “more intimate than one’s own self”. (Conf.
3,6,11).
Amen.
3. Love the Truth and search for it yourself. “Discover by yourself” (sermon 23,1,2).
“What the teachers teach are only a help and guide. The real Teacher is within
-o0o- oneself” (On the Letter of St. john, 3,13).

Prayer to St. Joseph 4. Develop a responsible sense of freedom. “Nobody is happy against hi will”
(Trinity, 13,8, 11).
Blessed St. Joseph, I consecrate myself to your honor and give myself to you, 5. Discern on your every experience. “Do not spill yourself over. Return to yourself,
that you may always be my father, my protector and my guide in the way of salvation. since you can only find the Truth within you.” (The True Religion, 39, 72)
Obtain for me great purity of heart and a fervent love of the interior life. After your
example, may I perform my actions for the greater Glory of God, in union with the 6. Keep an inquisitive attitude. “Even when we accept these things in faith, while we
Divine Heart of Jesus and the Immaculate Heart of Mary. Pray for me, Saint Joseph, do not yet reach to their perfect understanding, let us continue to search and
investigate as if everything were doubtful” (On Freewill, 2, 2).
that I may experience the peace and joy of your holy death. Amen.
7. Decide about your life. “What is living happily except living what is best in each
-o0o- one?” (Against the Academicians, 1,2,5).

“Let knowledge be used as a kind of scaffolding 8. Better than knowing many things is knowing to live wisely. “Many aspire more
to become doctors than to be just. Others study how to live well, without any
to help build the edifice of love and understanding, which
intention of doing it” Comm. On Psalms, 118, 1, 2).
shall endure forever even after knowledge itself shall be destroyed.”
(Epist.55,21.39) 9. Live with a sense of the Transcendence. “Lord, you created us for yourself and
St. Augustine our hearts are restless until they rest in you” (Conf., 1,1,1)

10. Let Love be the center of your life. “If within you is the root love, no evil will ever
grow from there.” (Comm. On the First Letter of John, (7, 8).

-o0o-

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 APPENDIX H This belongs to:

ALMA MATER HYMN

Forward, radiant children “To a new world

_________________________________________________
Forward, joyful youths Through a new Youth,”
Complete Name of Student
Forward, men and women Go “Forward”
Forward, let us move Forever, ever move.
Degree Program and Year Level: ________________________________________
“To a new world God be Our Father
Through a new youth” Our brother be every man Mobile Number : _____________________ Landline Number : ______________
Forward forever May Christian Education
Forward ever move Transform this world, Email Address : ______________________________________________________
Transform this land
City Address : ______________________________________________________
Oh, Alma Mater dear Forward, radiant children
Beloved “San Jose” Forward, joyful youths
Permanent Address: __________________________________________________
Your motto, your goal Forward, men and women
We cherish with great faith Forward, let us move

“Quality, Quality Oh, Alma Mater dear

Christian Education Beloved “San Jose”, In Case of Emergency, please contact:
Community Oriented” Your motto, your goal
That’s our goal We cherish with great faith. Name of Parent/Guardian: ____________________________________________

Charity and Science Forward, forever Contact Number : ______________________________________________

Relevant goal Forever and ever
“Caritas et Scientia” Forward forever Address : ______________________________________________
San Jose’s goal Oh, Alma Mater dear.

184 USJ-R Student Manu a l 2023 E d it ion

 UNIVERSITY OF SAN JOSE-RECOLETOS
UNIVERSITY
UNIVERSITYOF OFSANSANJOSE-RECOLETOS
JOSE-RECOLETOS
Corner P. Lopez & Magallanes Sts., 6000 Cebu City, Philippines
Corner
CornerP.P.Lopez
Lopez&&Magallanes
Magallanes
Website: Sts.,
Sts.,6000
6000Cebu
usjr.edu.ph CebuCity,
City,Philippines
Philippines
Website:
Website:
usjr.edu.ph
usjr.edu.ph
Office Telephone: (032) 253-7900
Office
OfficeTelephone:
Telephone:(032)
(032)253-7900
253-7900