SOUTHEASTERN CONFERENCE OF SDA
VACATION REQUEST FORM
VACATION REQUESTS SHOULD BE TURNED INTO THE OFFICE OF SECRETARIAT AT LEAST THIRTY (30)
DAYS PRIOR TO THE PLANNED VACATION. SEE PAGE 2 FOR EXAMPLES OF VACATION CALCULATIONS.
EMPLOYEE NAME:
E-MAIL ADDRESS:
TELEPHONE:
VACATION CALCULATOR
Number of days earned this year
Number of days carried over from last year +
Total Vacation Time Accumulated
Number of days previous taken -
Number of days this request -
New Vacation Balance
FIRST REQUEST
I am requesting the following day(s) off for vacation:
Vacation Dates:
I will return to work on:
Person Covering District(s), if applicable: Tel:
SECOND REQUEST
I am requesting the following day(s) off for vacation:
Vacation Dates:
I will return to work on:
Person Covering District(s), if applicable: Tel:
___________________________________________ ________________
EMPLOYEE’S SIGNATURE DATE
EMERGENCY CONTACT PERSON
___________________________________________ _____________________
NAME TELEPHONE NUMBER
APPROVAL (OFFICE OF SECRETARIAT ONLY)
___________________________________________ ________________
EXECUTIVE SECRETARY / HUMAN RESOURCES DIRECTOR DATE
UPDATED: 04/2015
Vacation Request Form
Page 2
PER NAD Policy D50, calculation days for salaried employees are provided as follows:
0 to 4 years of service = 2 weeks (10 days)
5 to 9 years of service = 3 weeks (15 days)
After 9 years of service = 4 weeks (20 days)
A work week is generally considered to be five (5) days. For calculation purposes, Southeastern Conference
has standardized the typical work week to always be considered Monday through Friday. However, there are
employees whose responsibilities require a vacation of the typical work week.
You may combine your vacation time with a scheduled holiday. However, holidays may not be carried forward
or accumulated for use at a future time.
Following are a few examples of usage of calculation time:
Example 1: You leave for vacation on Sunday and return on Sunday. Your time for calculation purposes is
five (5) days (Monday through Friday).
Example 2: You leave for vacation on Thursday and return on Sunday. Your actual vacation time is two (2)
days (Thursday and Friday). Remember, Sabbaths and Sundays are never counted as
vacation days.
Example 3: A scheduled holiday falls in the week you are on vacation. Subtract those days from your
vacation days. For example, if you take vacation during Thanksgiving week, leaving on Sunday
and returning on Sunday, your vacation time will be three (3) days (Monday, Tuesday, and
Wednesday). Thursday and Friday are scheduled holidays and are therefore not considered
vacation days.
A maximum of ten (10) unused vacation days
may be carried over to the next year.
UPDATED: 04/2015
