JUBILEE HILLS PUBLIC SCHOOL, HYDERABAD
2024 - 2025
CLASS:X
SUB: English
TOPIC: Letter Writing
(To be written in the Notebook)
Types of Letters:
Letter to the editor of a newspaper (drawing the public’s attention towards social or
common issues)
Complaint letter (reporting a lost wallet, cycle, etc. , complaint on neighbours, poor
facilities at tourist place, etc.)
Placing an order letter (ordering books, equipment for school, etc.)
Enquiry letter (planning a trip, details for joining a class, etc.)
Format to follow while writing a formal letter :
1. Sender’s address: On the left side of the page, just next to the margin, write the
sender’s address/ contact details.
2. Date: Below the sender’s address write the date after leaving a line.
3. Receiver’s address: After date, write the address of the recipient (the Officer /
Principal / Editor).
4. Subject of the letter: Here you have to mention the main purpose of the letter in 4 -
5 words.
5. Salutation: Dear Sir / Madam
6. Body: Here you have to explain the matter of your letter. Body of letter must be
divided into 3 paragraphs as follows:
First Paragraph: Introduce yourself and the purpose of writing the letter in brief.
Second Paragraph: It should include the matter in detail.
Third Paragraph: Here you have to conclude your letter by mentioning the conclusion or
solution.
7. Complimentary Closing:
Thanking you.
Yours faithfully/ Yours sincerely
8. Sender’s name/signature and designation (if applicable)
Sample Question - Placing an order- Letter
Write a letter to the Sales Manager, MMS Books, Ashok Vihar, Delhi, placing order
for books that you need for educational purpose. You are Sanjeev/Sanjana, 12/CA,
Model Town, Kurukshetra.
12/CA, Model Town
Kurukshetra
16 June, 2024
The Sales Manager
MMS Books
Ashok Vihar
Delhi
Subject – Placing Order for books
Sir/Maa’m
Thank you for your prompt reply to our previous letter of inquiry dated 20 May, 2024
with reference number 56B/2017. A panel of our firm has studied your brochure and
price list and feels satisfied to place an order for the same. The following chart describes
the products we intend to buy along with the author, quantity, etc.
Title Author Quantity Year
Modern Eco Dr. Singh 35 2015
Business 2016 Mathew MN 40 2016
Mental Disorders Dr. Yashank B 55 2013
Kindly be reminded that each of the title carries 20% student discount and 5% summer
sale discount. As per our earlier communication, we have requested to send only books
without binding. Also, make sure that every single book is devoid of any kind of printing-
binding-packing defect. The total amount of 12000/- will be paid at the time of delivery. I
expect the delivery of books by 30 June, 2024.
Thanking you
Yours sincerely
Sanjana
Sample -Complaint Letter
You are Sanjeet of 122, Arjun Nagar, New Delhi. A number of scooters and cars are
parked in your locality without any order, causing blockage of the streets. Write a letter
to the local Secretary of the Resident’s Association complaining against this problem.
122, Arjun Nagar
New Delhi
20 February, 2024
The Secretary
Residents Association
New Delhi
Subject- Complaint regarding the issue of bad parking habits in the locality
Sir/Ma’am
I, a resident of Arjun Nagar, would like to draw your attention to the bad parking habits of
residents in our locality. It is resulting in a lot of chaos and no place for parking for those who
come back late.
Despite defining the area assigned to each vehicle, cars are parked amidst two parking spots.
One vehicle occupies the space for 2-3 vehicles leading to mismanagement. Two-wheelers are
placed nowhere near the allotted zone. This creates problem for other people as they have to
then spend a lot of time finding parking spots in other localities. It induces frustration and
tension for safety of vehicles.
Various notices and warnings have been given to the rule-violators, but to our dismay, no
betterment can be seen. I request you to take strict action as this is leading to fights between
the residents. An effective and speedy action is expected considering the depth of the situation.
Thanking you
Yours sincerely
Sanjeet
HW ASSIGNMENT (To be done in the notebook)
1. You are Vaibhavi/Vaibhav Sinha, Examination In-charge, Goodway Public school,
Indore. You require 4 reams of white paper, one dozen registers, 2 packs of Carbon
paper, blue and red ball point pens (50 each). Place an order with Sunrise Stationery
Mart, 12 Mall Road, Indore mentioning terms of payment, discount and delivery date.
2. Write a letter to the Sales Manager, MMS Books, Ashok Vihar, New Delhi, complaining
about the poor condition of the books supplied against the order placed. You are
Sanjeev/Sanjana, 12- C, Model House, Gurgaon.
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