CSR User Portal Guide

Welcome to the UGC-DAE Consortium for Scientific Research (UGC-DAE CSR). This user guide
will assist you to know about us and the procedure for using our experimental facilities.
Details about our experimental facilities are available at our website: [Link]. UGC-
DAE CSR has centres at Indore, Kolkata, Mumbai and a node at Kalpakkam. Users are strongly
urged to read this guide carefully before registration/applying for a proposal.
UGC-DAE Consortium for Scientific Research (formerly known as IUC-DAEF), was created in the
year 1990. The broad objective of the Consortium is to develop competence and promote
research in front line areas of science & technology in Indian Universities by providing
institutional framework for optimum utilization of major research facilities established by the
Department of Atomic Energy such as Dhruva Reactor, BARC Mumbai; VECC, Kolkata and
Synchrotron Radiation Sources at Indore and advanced characterization facilities at IGCAR,
Kalpakkam.
In addition to large scale facilities UGC-DAE CSR has setup several state-of-art research
facilities. Access to all facilities is provided free-of-cost to Indian Universities and academic
institutes for research purposes. These facilities can be accessed by submitting a scientific
research proposal through the CSR User Portal website: [Link]
Users may find general information about how to use our facilities in frequently asked
questions (FAQ) section of our Portal and hence are encouraged to visit the section before
using our online portal for the first time. Kindly be aware that the offline submission of user
forms will be discontinued shortly at Indore Centre.

In addition to using our facilities, CSR also provides funding support through ‘Long Term
Collaborative Research Schemes’ as illustrated below:

CRS Illustration of collaborative

research schemes (CRS) of
UGC-DAE CSR. Through
User Portal, ‘One time’ CRS
One time Long term
for specific measurements
as well as Long term CSR
can be submitted. Long-
Specific
measurements 3 year projects term CRS are invited on call
basis. Please click here to
know more about long
Anytime Through User-Portal terms CRS and visit
(On call basis) [Link] to check call
Through User-
Portal (please visit our website to for long terms CRS.
check open call)

Detailed technical information about our various facilities is provided in our website
[Link] as well as in our CSR User Portal webpage.
The flowchart for one time CSR user portal is given below which will provide a step-by-step
guide to submitting a proposal.

CSR USER PORTAL (CSR-UP) FLOW CHART

Registration
[PI (faculty)/Co-PI/student] Before submitting a
proposal, please
read Users’ Guide &
LOGIN
to USER PORTAL go through
Frequently Asked
Questions (FAQ).
PI (faculty) Co-PI/Student/other Detailed technical
information about a
facility is provided in
Add your Co-PI/students/postdoc Once added by PI,
already registered at CSR-UP Co-PI/student/postdoc can
the website
view proposal status ([Link]). In
case you may a
Prepare & submit online proposal specific technical
at CSR-UP & wait for decision
question about a
facility, please
After acceptance of proposal contact the scientist
communicate with facility in-charge
through CSR-UP for scheduling etc. in-charge of facility.

Visit UGC-DAE CSR for experiment as per schedule Your proposal will be treated ‘complete’ ONLY
after submission & approval of completion report
by facility in-charge. Data/samples can be
provided ONLY after this step. Grant of TA
Submit online completion report
bills/local hospitality can be availed ONLY after
Through CSR-UP and TA bills etc.
receipt of approved completion report.

You will be able to re-apply for the same

Submit online scientific experimental report (SER)
facility ONLY after submission of scientific
Through CSR-UP
experimental report (SER)
(to be submitted in the prescribed format within one month)

Register your publications

The flowchart for long-term CSR project is given below which will provide a step-by-step guide
to submitting a proposal.

LONG-TERM CSR FLOW CHART

Registration
[PI (faculty)/Co-PI/student] Before submitting a
proposal, please
read Users’ Guide &
LOGIN
to USER PORTAL go through
Frequently Asked
Questions (FAQ).
PI (faculty) Co-PI/Student/other Detailed technical
information about a
facility is provided in
Add your Co-PI/students/postdoc Once added by PI,
already registered at CSR-UP Co-PI/student/postdoc can
the website
view projet status ([Link]). In
case you may a
Prepare & submit online project specific technical
at CSR-UP & wait for decision
question about a
facility, please
After acceptance of project to avail contact the scientist
A particular facility submit a proposal
through One time CRS in-charge of facility.

Submit Yearly Progress Report

Submit Utilization Certificate

Register your publications

The following features are available at our Portal:

All Users
1. User registration (Faculty user and Student/Post-doc)
2. Status of Proposal
3. Send queries/comment/reply about proposal
4. Submit request for accommodation
5. Submit Completion Report (CR)
6. Submit Scientific Experiment Report (SER)
Registered Faculty User account
1. Proposal submission for one-time usage of a research facility
2. Linking a visitor (who will actually visit our centre) to your profile
Note: Submission of a scientific proposal can ONLY be done by a faculty member/permanent
Scientific staff and NOT by a student or a post-doctoral fellow. During the proposal submission
process, PI may include an already registered user who will be visiting our centre for an
experiment (another Faculty User/Student/Postdoc). Prior to this, the Co-PI/student/post-doc
has to get register individually through the same portal.
For any further information or queries regarding our Portal, Users Office or Centre-Director
of the respective Centre or the Director of the Consortium may be contacted. For technical
queries about any specific facility, the user may contact the scientist in-charge of facility
directly.
User Office : useroffice@[Link] / csruseroffice@[Link]
Centre-Director (Indore) : [Link]@[Link]
Centre-Director (Kolkata) : [Link]@[Link]
Centre-Director (Mumbai) : [Link]@[Link]
In-charge (Kalpakkam) : [Link]@[Link]
Director : director@[Link]
UGC-DAE CSR Users’ Portal
General questionnaire regarding usage of CSR User Portal
1. How to submit a proposal?

Register>>Login>>Fill online form (Use New Proposal link)>>submit>>wait for decision (about
a week time).
2. How to schedule my visit?
>>Communicate with facility in-charge to find suitable date for measurements using queries
link, corresponding to your proposal.
>>Plan travel for your Co-PI/student or yourself
>>Apply for accommodation, if required
3. What do I understand from the status?
Submitted:
Your proposal has been successfully submitted, if you feel that there was a mistake in your
proposal, you may delete and resubmit, before it is accepted.
Accepted:

Your proposal has been accepted by facility in-charge. You will be given dates for
measurements. If you want to reschedule your visit, please follow this sequence (in this
order):
(i) Immediately inform the facility in-charge to know about alternative available dates
(ii) Withdraw your proposal
(iii) Submit a new proposal with mutually agreed dates with facility in-charge
Rejected:
Your proposal has been rejected by facility in-charge and the reason for the rejection can be
found in your query/comment/reply box.
Withdrawn:

In case you do not wish to perform the experiment after the proposal has been accepted, you
may withdraw it by providing a valid reason (preferably well before the date of experiment)
and immediately inform the facility in-charge (by portal/email/phone). Failure to do so may
adversely affect your future proposals.
Withdrawn proposal will not be considered for any further action.
Completed:
Experiment has been completed and the ‘Completion Report’ needs to be submitted. Filing
of Completion report is MANDATORY for approval of your TA/DA or to get data or samples
from the proposed experiment.
Completion Report Submitted:
You have successfully submitted the Completion Report for your proposal. The displayed
status will be “[Link]”
Completion Report Verified:
After you submit the Completion Report, the facility in-charge has to verify the information
provided by you. You may be asked by the facility in-charge to modify the information
provided in the Completion Report. After verification by the in-charge, the displayed status
will be “[Link]”. After this step you are entitled to get data/samples/TA/DA etc.

Scientific Experimental Report (SER) of a completed proposal must be submitted and should
be verified by the in-charge (similar to the process of Completion Report). After verification
of SER, no further action is required from your side. Please register your publication and
adhere to the Undertaking taken by you.
4. What should I do during my visit?
>>Carry out experiments within the scheduled time
>>Complete online ‘Completion Report’ through CSR-User Portal. This report has to be
completed by the person coming for measurements. Your proposal will be treated ‘complete’
ONLY after submission & approval of completion report by facility in-charge. Data/samples
can be provided ONLY after this step. Grant of TA bills/local hospitality can be availed ONLY
after receipt of approved completion report.
>>Apply for travel/local hospitality support.
>>Please provide your feedback
5. What should I do after my visit:
>>Do your data analysis and

>> submit scientific experimental report-SER (within a month after completion). Your request
at the same facility can be again considered ONLY after the submission of scientific
experimental report (SER)

>>Always remember to acknowledge all utilized facilities in the acknowledgments when you
submit to a Journal/Workshop/Conference etc. Include co-authors from CSR on mutual
agreement. Even when a co-author has been included from CSR, you would need to
acknowledge all other facilities and CSR as an Institute.
>>Inform us about publication/PhD thesis etc. that arise based on work carried out at UGC-
DAE CSR. These publications must be registered through CSR User Portal.
>>Please provide your feedback