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EDP Procedure at Halul

Halul Terminal implements an Early Departure Procedure (EDP) to expedite final cargo documentation for vessels after loading. The procedure involves the Master authorizing an agent to sign documents, receiving necessary clearance and reports, and transmitting Bills of Lading figures post-departure. Any delays due to refusal of the EDP by the Master will be charged to the vessel.

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106 views1 page

EDP Procedure at Halul

Halul Terminal implements an Early Departure Procedure (EDP) to expedite final cargo documentation for vessels after loading. The procedure involves the Master authorizing an agent to sign documents, receiving necessary clearance and reports, and transmitting Bills of Lading figures post-departure. Any delays due to refusal of the EDP by the Master will be charged to the vessel.

Uploaded by

nobin
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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4.

9 EARLY DEPARTURE PROCEDURE


In order to avoid delays to vessels sailing after completion of loading, Halul Terminal follows an
‘Early Departure Procedure’ (EDP) for the completion of final cargo documents. The procedure is as
follows:

On the vessel’s arrival, the Master signs an authorisation allowing the Agent/Designated person to sign
the loading documents and Bills of Lading on his behalf. When the loading is completed, the Pilot
receives the final Bills of Lading Figures for comparison with the Vessel’s figures. Any Notes of
Protest are completed. The Master would receive the Cargo Samples and sign accordingly.

The departure of a vessel from Halul will be dependent on the ship/shore agreement on the cargo
quantity loaded.

The Pilot will enter both the Bill of Lading and final Ship’s figures on the form 19X (Tanker Port
Performance), which is then signed by the Pilot and the Master.

Before departure the Master will receive the following:

Port Clearance Discharge Certificate


Port Time Sheet Ship’s Ullage Report
Receipt of Samples + Samples 19X – with B/L figures entered
MENAS Certificate (if required) Arrival Report
Agency Appointment

The Bills of Lading cargo figures information will also be transmitted to the vessel after departure via
Doha radio or directly by telex or fax. A copy of the Bills of Lading and a set of the port Cargo papers
will be faxed to the vessel once they are processed. The original Bills of lading, Load Port cargo papers
and official copies will be couriered to the concerned parties as per the Buyer’s Documentary
Instructions.

The Master may wish to sail before the final figures have been calculated. This is only possible if the
Master notifies the Terminal, by letter, to this effect. In this case the API, temperature, B/L figures and
loading rates will be faxed to the Master for inclusion on the Master’s copy of the 19X form.

Any Letters of Protest (LOP) will be transmitted for signature and are to be returned. The Master will
provide a final Ship’s Ullage Report and the Ships Figures would then be entered on the different QP
forms.

If the vessel is still within VHF range, the comparisons can be made before faxing the final figures and
any Notes of Protest.

Note: All delays resulting from the Master's refusal to accept the Terminal’s Early
Departure Procedure would be for the vessel's account.

Revised: June. 2008 Rev.: 7 20

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