APPLY

A companion workbook to help you prepare, draft, and review

your application documents so you can put your best application
forward.
 Faculty Careers Program of Study: Apply Stage
Published by The Center for Graduate Career Success
PO Box 6811 Denver, CO, 80206

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© 2023 The Center for Graduate Career Success, Inc.

All rights reserved.

This workbook is provided to you as part of your access to the PhD Career
Training Platform by Beyond the Professoriate.

Forwarding, sharing, copying, duplicating, uploading, reproducing, or

transmitting any portion of this workbook in any format is a violation of the
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These workbooks are a companion to Beyond the Professoriate videos

available in the PhD Career Training Platform. Use of these worksheets
independent of Beyond the Professoriate videos and programming is in
violation of the terms of use.

No portion of this workbook may be reproduced in any form without

permission from The Center for Graduate Career Success.

Contact: [email protected]

© The Center for Graduate Career Success 2

Table of Contents
How to Make the Most Out of This Workbook 4

Lesson 1: How to Write Your CV 5

Activities 5
Gather Information 5
Set SMART Goals 6
What to Include in Your CV 7
Checklist for Reviewing Your CV 10

Lesson 2: How to Write Your Cover Letter 11

Activities 11
Review Your Timeline for the Academic Job Market 11
Resources to Help You 12
What to Include in Your Cover Letter 12
Checklist for Reviewing Your Cover Letter 14

Lesson 3: Your Teaching Statement 15

Activities 15
Strategize 15
Brainstorm 16
Practice Using Details 17
Set SMART Writing Goals for Your Teaching Statement 18

Lesson 4: Your Teaching Portfolio 19

Activities 19
Brainstorm: Core Takeaways 19
Strategize: Assembling Your Curated Documents 20

Lesson 5: The Diversity Statement 21

Activities 21
Reflect: DEI + Higher Ed 21
Brainstorm: Your Own DEI Work 22
Start Writing: Your Diversity Statement 24
Checklist for Reviewing Your Diversity Statement 25

Lesson 6: How to Write a Research Statement 26

Activities 26
Your Future Research 26
Set SMART Goals 28
What to Include in Your Research Statement 29
Checklist for Reviewing Your Research Statement 32

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How to Make the Most Out of This Workbook
This workbook is designed to accompany video lessons in the Apply Module of the
Faculty Careers Program of Study.

Completing this module and these activities will help you draft and edit the main
components of your application package for a faculty position.

This workbook contains activities that will help you plan and prepare for writing your
important documents, and also draft and review those documents so you can put your
best application forward.

As you watch the video lessons, take time to pause the videos when prompted and
complete the activities in this workbook. Doing so will help you apply what you’re
learning to help you write documents that are unique to you and address what hiring
committees are looking for.

-Your Beyond The Professoriate Team-

© The Center for Graduate Career Success 4

Lesson 1: How to Write Your CV

Activities

Gather Information

You’ve accomplished a lot over the course of your graduate degree and postdoc. Take a
moment to reflect on everything you’ve done. Use the space below to make a list of everything
you’ll want to include in your CV and make note of any additional information you’ll need to
gather to include in your CV (such as project titles, names of collaborators, etc).

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Set SMART Goals

Gathering information, drafting and editing a CV will require dedicated time. Set SMART goals,
with appropriate deadlines to help you with this process.

And as you write, be sure to consult the guidelines and checklist over the next few pages to help
you write your most effective document.

Here are some examples of SMART goals to get you started:

● Spend 30 minutes on Monday gathering a list of all my publications.

● Spend 1 hour on Tuesday and Thursday drafting my research experience and
teaching experience section of my CV.
● On Friday, book appointment with Career Advisor at the end of the month to review my
CV.

SMART goal 1:

SMART goal 2:

SMART goal 3:

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What to Include in Your CV

As you draft your CV, here is a brief summary of important information you’ll want to include in
each section. Please be sure to consult with your own department and discipline to learn about
any specific items or details you’ll need to include in your CV.

Name, Contact Information, and Education

For your name and contact information you’ll want to be sure to include:
● Your full name
● Your street or mailing address
● Your email address
● Your phone number where you can be reached

You will then want to create a section heading for your education section where you will list
each of the degrees you have earned. For each degree you earned you’ll want to include the
following details:
● The degree you earned (PhD, Master’s, etc)
● The institution where you earned the degree
● The subject area
● The year you earned the degree
● Your thesis title and advisor’s name (if it is common to include in your discipline)

Research Experience

For each experience in your list, you will want to include the following details:
● Your title (Postdoctoral fellow, doctoral researcher, research assistant, etc)
● The department and institution where you held the position
● A few descriptive bullet points to describe the experience
● Dates you held the position

Teaching Experience

For each experience in your list, you will want to include the following details:
● The type of position (Adjunct, teaching assistant, guest lecturer, etc)
● The subject area and/or course
● The department and institution where you held the position
● A few descriptive bullet points to help the reader understand your role and
responsibilities
● Dates you held the position

Note that you will want to rearrange your final CV so that this component comes before
research experience if you are applying to a teaching-intensive role. You may also want to

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create sub-headings to organize your experience in a way that brings your most impressive
experience (ie. lectureships vs. teaching assistantships) to the top of your list.

Fellowships/Grants/Honors/Awards

For each item in your list of fellowships and grants, you will want to include the following details:
● Title of the fellowship or grant
● The amount per year
● The number of years the fellowship or grant was held
● A brief description of the fellowship or grant if it is not commonly known
● Dates you held the fellowship or grant

For each item in your list of honors and awards, you will want to include the following details:
● Title of the honor or award
● Remuneration (if applicable)
● Dates you were awarded the honor or award

Academic Service

For each experience in your list, you will want to include the following details:
● The title of your position (President, Graduate Student Committee, etc)
● The department and institution where you held the position
● A few descriptive bullet points to help the reader understand your role and
responsibilities
● Dates you held the position

Professional Societies

For each item in your list, you will want to include the following details:
● The name of the professional organization or society
● The dates you were associated with them, were a member, were affiliated, etc. (If you
are currently a member you can list the date to present)

Publications

Important tips for this section:

● Follow whatever citation style is appropriate for your discipline
● Use the same style for your entire list
● Bold your own name so the reader can easily find you in the list of authors
● Denote with a symbol if there was equal contribution, even if your name appears second
● You can include articles that have been submitted or that are under review
● DO NOT include articles that you hope to write or are currently writing that have not
been submitted

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Note that you may want to arrange your publications under subheadings (peer reviewed articles,
review articles, etc) if you have a number of them.

Presentations

Important tips for this section:

● Follow whatever citation style is appropriate for your discipline
● Use the same style for your entire list
● Bold your own name so the reader can easily find you in the list of authors

Note that you may want to arrange your publications under subheadings (invited presentations,
oral presentations, poster presentations, etc) if you have a number of them and want to highlight
the most prestigious ones first.

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Checklist for Reviewing Your CV

Use the checklist below as a guideline to review the content and formatting of your CV. Are
there any improvements you could make? Who on your campus could provide you with
feedback on your CV?

Components of my CV are organized according to my discipline’s

specifications

I’ve included all relevant information

Information is organized so the most impressive items appear first

I have used consistent section and title headings

Headings, text, and bullet points are all aligned

I have my full name in the header or footer, and I’ve added page numbers

I have NOT included a photo or personal information in my CV

I’ve had someone review my document and check for spelling/grammatical

errors, as well as read for clarity

10
© The Center for Graduate Career Success
Lesson 2: How to Write Your Cover Letter

Activities

Review Your Timeline for the Academic Job Market

Now that you know you’ll need to write most of the other documents in your application package
BEFORE your cover letter, set some concrete deadlines for your other application documents.
Make sure to leave plenty of time to draft, review, and tailor your cover letter.

Use the space below to make note of the documents you need to include in your application
package and set a due date for that document.

Document Due Date

1.

2.

3.

4.

5.

6.

7.

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Resources to Help You

Writing a cover letter is hard work! We’ve included some guidelines below and a checklist to
help you draft your cover letter, but it may be helpful to get additional support. What resources
are available to you on campus to help you write and review your cover letter? List them below,
with their contact information, and make appointments with these offices when you are ready.

What to Include in Your Cover Letter

As you draft your cover letter, here is a brief summary of important information you’ll want to
include in each section of your letter. Please be sure to consult with your own department and
discipline to learn about any specific items or details you’ll need to include in your cover letter.

Opening Paragraph

In the opening paragraph you will want to:

● Introduce yourself
● State the position you are applying for
● State your current status
● State the name of your institution/supervisor

Body Paragraphs

The content of your body paragraphs will differ depending on your discipline. Some overall
guidelines for STEM and Humanities fields are outlined below.

In the body paragraphs of a cover letter for a STEM field you will want to include information on:
● Your research interests
● Your graduate work and postdoc(s)

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 ● The areas you will explore in future
● Potential collaborations
● Your teaching experience

Here are some phrases you can use to get started:

● My research focuses on
● My interests stem from
● In my research, I
● In the future, I
● My objective as a teacher is
● I believe that
● I have developed and taught
● In my courses, I

In the body paragraphs of a cover letter for a Humanities field you will want to include
information on:
● Your dissertation research
● The importance of your research
● Your future research plans
● Your teaching experience

Here are some phrases you can use to get started:

● My research focuses on
● In my dissertation, I
● As a scholar, I
● In the future, I
● My objective as a teacher is
● I believe that
● I have developed and taught
● In my courses, I

Concluding Paragraph

In the concluding paragraph you will want to:

● Thank the hiring committee for considering your application
● Reiterate your interest in the position
● Outline additional items in your application package

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Checklist for Reviewing Your Cover Letter

Use the checklist below as a guideline to review the content and formatting of your cover letter.
Are there any improvements you could make?

I did research on the institution and department ahead of time to connect my

experience with the ideal candidate the hiring committee is looking for.

I have used standard business letter format.

I have addressed the cover letter to a specific person if that was indicated in the
job ad. Otherwise I have addressed the cover letter to the Search Committee.

In the opening paragraph I have introduced myself, stated the position I am

applying to, stated my current status, and included the name of my
institution/supervisor.

I have tailored my body paragraphs to the job ad I’m applying to and included
important aspects of my academic work that the hiring committee in my discipline
and field would expect.

In the concluding paragraph I thanked the hiring committee, reiterated my

interest in the position and outlined the additional items in my application
package.

I have avoided cliches, over-exaggeration, and jargon in my cover letter.

I have NOT simply repeated what is on my CV.

I’ve written as a potential colleague, not as a grad student.

I’ve had someone review my document and check for spelling/grammatical errors
and read for clarity.

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Lesson 3: Your Teaching Statement

Activities

Strategize
Make a list of teaching materials you want to gather (to reflect on) as you write your teaching
statement.

Remember that materials you might gather and reflect on in this stage include:

● Policy Statements
● Syllabi
● Assignment Descriptions
● Your Feedback on Student Work
● Assessment Tools (Tests, Quizzes, etc.)
● Student Evaluations
● Feedback from Observations
● DEI Policies/Documents

For each item on the list, consider where/how you can access that item. Is it in your
possession? If so, where? If not, whom do you need to talk to in order to get a copy?

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Brainstorm

Take a moment to reflect, in writing, on the following questions:

● How do you teach?

● Why do you teach that way?

Remember that your work here is brainstorming. It does not have to be polished, perfect, or
even well-organized. You’re writing to think, to get words and ideas on the page. You can come
back to this brainstorming later, take bits and pieces from it, and polish those pieces. For now?
Just think by writing. Get words and ideas on the page without, as much as possible, judging
anything you write.

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Practice Using Details

Reflect on your teaching practice by doing the following:

● Start by writing a value statement, something you believe about teaching (such as
“students learn best when their instructor has established trust with them” or “I believe
attendance policies at the college level are counterproductive to learning”).
● Then back that statement up by telling a story from your teaching practice that illustrates
WHY you believe what you believe. Make sure to include as many concrete details as
possible in your story so that it is memorable and vivid for your readers.

If it’s helpful, here is the Humanities example from the lesson, re-printed for you to use as a
model for your own writing:

Because I believe that we learn best when we can, where possible, follow our own interests, I
give my students a lot of choice in both assignments and assessments. When my American
Literature survey class looks at modernist poetry, I give students a long list of authors and some
of the major themes in their work. Each student picks both a poet whose work they want to
teach to the class and the manner in which they'd like to teach them. This past fall, my class
played T.S. Eliot-themed Jeopardy!, saw a student photo project inspired by H.D.'s poems, and
enjoyed a student lecture on the debt musician Kendrick Lamar owes to Langston Hughes.
These projects showed me that my students had . . .

© The Center for Graduate Career Success 17

Set SMART Writing Goals for Your Teaching Statement

Writing is a process, so make sure to take some time to space out your work on your Teaching
Statement, breaking it up into smaller, more manageable tasks. Set SMART goals, with
appropriate deadlines to help you with this process.

Here are some examples of SMART goals to get you started:

● Spend 30 minutes on Monday gathering the teaching materials I want to reflect on.
● Spend 1 hour on Tuesday and Thursday drafting the paragraphs on building trust with
students and not using attendance policies.
● On Friday, give drafted paragraphs to peer for proofreading/comments.

SMART goal 1:

SMART goal 2:

SMART goal 3:

© The Center for Graduate Career Success 18

Lesson 4: Your Teaching Portfolio

Activities

Brainstorm: Core Takeaways

Look back over your Teaching Statement and identify 2-3 “core takeaways” from it. A core
takeaway is some truth about who you are as a teacher that a reader would come to understand
after they read your Teaching Statement. Core takeaways might be statements such as:

● One of my main jobs, as a teacher, is to find the balance between pushing my students
intellectually without overwhelming them.
● I think it is important, whenever possible, to maximize student choice in learning.
● Students need a model when trying to learn a new task; that’s why, whenever I can, I will
do my own assignments and give them to students as a model.

Remember that the core takeaways from your Teaching STATEMENT will be the claims you
want to prove (with your curated materials and reflections on those materials) in your Teaching
PORTFOLIO.

Core Takeaway 1:

Core Takeaway 2:

Core Takeaway 3:

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Strategize: Assembling Your Curated Documents
Make a list of the teaching materials you want to gather for (and possibly include in) your
Teaching Portfolio.

Remember that materials you might gather (and might include in your Teaching Portfolio)
include:

● List of Courses Taught

● Assignments
● Exams / Tests / Quizzes / Labs
● Course Materials
● Your Feedback on Student Work
● Letters from Students
● Selections from Course Evaluations
● Peer Observer Feedback
● Faculty Observer Feedback
● Teaching-Related Professional Development

Also remember that you do NOT need ALL of these materials. Instead, select the materials that
will best illustrate the core takeaways you want your Teaching Portfolio to convey.

For each item on the list, consider where/how you can access that item. Is it in your
possession? If so, where? If not, whom do you need to talk to in order to get a copy?

© The Center for Graduate Career Success 20

Lesson 5: The Diversity Statement

Activities

Reflect: DEI + Higher Ed

Reflect, in writing, on the following questions:

● What aspects of identity might make accessing higher education easier for someone?
Why?
● What aspects of identity might make accessing higher education more difficult for
someone? Why?

Your writing here does not have to be polished or perfect. Your goal here is to use writing to
think, to open some ideas about the concepts of diversity, equity, and inclusion, concepts you’ll
need to have a clear view of in order to write an effective Diversity Statement.

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Brainstorm: Your Own DEI Work

Reflect, in writing, on the following questions:

● How does your RESEARCH help to support diversity, equity, and/or inclusion in higher
ed?
● How does your TEACHING help to support diversity, equity, and/or inclusion in higher
ed?
● How does your SERVICE WORK help to support diversity, equity, and/or inclusion in
higher ed?

Your writing here does not have to be polished or perfect. Your goal here is to use writing to
think, to begin the writing process for your Diversity Statement. Of what you write here, some
elements may be picked out, polished, and used in your final Diversity Statement. Other parts
won’t be. And that’s okay! Get just started thinking (in writing)!

My RESEARCH helps to support diversity, equity, and/or inclusion in higher ed by:

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My TEACHING helps to support diversity, equity, and/or inclusion in higher ed by:

My SERVICE WORK helps to support diversity, equity, and/or inclusion in higher ed by:

© The Center for Graduate Career Success 23

Start Writing: Your Diversity Statement

Having seen and/or heard the possible topic examples in the video lesson, go ahead and start
writing the first draft of your Diversity Statement. Start by choosing one example from your
research, your teaching, or your service work. Then draft a paragraph explaining how that
example contributes to your own personal DEI work.

© The Center for Graduate Career Success 24

Checklist for Reviewing Your Diversity Statement

Use the checklist below as a guideline to review the content and formatting of your diversity
statement. Are there any improvements you could make?

My diversity statement is between 1 and 2 pages long (typed, double-spaced, in

12 point font).

My diversity statement is written in first person point-of-view and uses present-

tense verbs (as in: “In my classes, I tell my students that . . . “).

My diversity statement makes clear claims about what I believe in terms of

Diversity, Equity, and Inclusion in higher education.

Each of my claims about my beliefs re: DEI work is backed up with specific,
concrete details about my research, teaching, and/or service work that prove how
my beliefs manifest in action.

My diversity statement is honest; it acknowledges places where I need/want to

learn more and do better.

My diversity statement is tailored to the institution; it shows readers that I’ve

spent time learning about the school I’m applying to and thinking about how my
own DEI efforts could further the DEI goals of the institution.

My diversity statement does NOT talk only in theoretical terms. It provides

specific evidence of the practices informed by my beliefs.

My diversity statement does NOT position me as a hero, nor does it position

minority students as passive people in need of saving.

My diversity statement has been carefully proofread—by someone who is not

me—for clarity, as well as for spelling and grammatical errors.

© The Center for Graduate Career Success 25

Lesson 6: How to Write a Research Statement

Activities

Your Future Research

A significant portion of your research statement will focus on your future research. Use the
space below and on the next page to outline your plan for your future research. We’ve included
some prompts that you can use to start reflecting and drafting your plan.

Your writing here does not have to be polished or perfect. Your goal here is to begin the writing
process for the future research section of your research statement. Of what you write here,
some elements may be picked out, polished, and used in your final research statement. Other
parts won’t be. And that’s okay! Just get started writing!

● First, will you be writing a research statement geared towards a research-intensive or

teaching-intensive institution? This will shape the size and scope of your research plans.
● What do you intend to study next? How is this related to your current work?
● What projects can this be broken down into? What are the goals or objectives of the
project(s)?
● How will you carry out these projects? What resources are available to you at the
institutions you are applying to?
● How will you fund the research?
● What research opportunities will this provide for undergraduate and graduate students?
● How will this research impact the institutions you are applying to?
● How will you tailor your research plan to each institution?

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© The Center for Graduate Career Success 27
Set SMART Goals

A research statement will take a significant amount of time to draft and review. Set some
SMART goals with appropriate deadlines to help you with your process.

And as you write, be sure to consult the guidelines and checklist over the next few pages to help
you write your most effective document.

Here are some examples of SMART goals to get you started:

● Spend 30 minutes on Sunday evening marking important deadlines into calendar.

● Spend 1 hour on Wednesday and Friday researching the research expectations of
research- and teaching-focused institutions.
● Block off 1 hour of time every day this week to draft your future research outline.
● Have a colleague or peer review your proposed future research on Monday and provide
feedback. Specifically ask if it's realistic, fundable and publishable.

SMART goal 1:

SMART goal 2:

SMART goal 3:

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What to Include in Your Research Statement

As you draft your research statement, here is a summary of important information you’ll want to
include in each section. We’ve also added prompts or phrases that you can use in each section.
Please be sure to consult with your own department and discipline to learn about any specific
items or details you’ll need to include in your research statement.

Research Statement Summary

Your summary should:

● Be about ⅓ of a page in length
● Start broad with context
● Include information about your past and current research
● Provide information about your future research
● Have a concluding sentence that wraps it all up into the importance of the work

Some phrases that you can use to start your summary:

● The question my research aims to answer is
● My research in [specific field] is motivated by
● [Disease] has reached epidemic status. [Insert stat]. It is imperative that we continue to
research innovative approaches to treating this chronic disease. In this context, my
recent research has focused on

Some transitional phrases that you can use in your summary are:
● Although my recent research has focused on
● While findings have proven ____, some unanswered questions remain.
● My future research aims to address these unanswered questions by
● My future research will build on my previous work by
● My goal for my future work would be
● This work would contribute ____ to the field

Past Research

Note that if you’ve recently finished your PhD or are in the humanities, you should focus on your
dissertation research in a combined past/present research section of your research statement.

Your past research section should:

● Be about ½ a page in length
● Describe your interest in this area
● Describe the methods or tools you used in your early work
● Discuss key findings and accomplishments of your early work
● Provide an outline of some unanswered questions (if those questions lead nicely into
your current research)

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Some phrases that you can use to start your past research section:
● I became interested in this research area after
● What initially drew me to this project was
● My initial work in this area involved
● My dissertation research focused on

Some transitional phrases that you can use in your past research section are:
● Since I was able to apply ___ methods to
● These findings were significant because
● My work challenges previously held assumptions and proves
● After I presented my findings
● Later, my work on ___ earned a [insert award]
● While my work was able to ___, unanswered questions remained with regards to

Present Research

Note that if you’ve recently finished your PhD or are in the humanities, you should focus on your
dissertation research in a combined past/present research section of your research statement.

Your present research section should:

● Be up to 1 page in length
● Link to past research
● Outline current research
● Discuss key findings and accomplishments
● Provide an outline of some unanswered questions

Some phrases that you can use to start your present research section:
● These unanswered questions led me to
● Following up on the work completed during my PhD, I
● The current goal of my research is to
● Currently, my postdoctoral research in the laboratory of ___ aims to

Some transitional phrases that you can use in your present research section are:
● Using my experience in ___, I was able to
● I was then able to apply new techniques in ___, to
● Thus these findings advance current knowledge on
● The significance of this work was highlighted at the ____conference where I was
awarded ____ for
● My findings were also incorporated into a grant proposal I co-authored
● While my work was able to ____, unanswered questions remain with regards to

Future Research

Your future research section should:

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 ● Be longer, approximately 1.5 pages in length
● Link to present research
● Outline key research goals
● Describe how you’ll get started
● Provide details on how you will fund your research

Some phrases that you can use to start your future research section:
● These unanswered questions led me to
● Following up on the work completed during my PhD/postdoc, my future research can be
broken down into 2 main projects.
● In my future research, I will look to build upon
● As I move towards a close on my first book project, I find myself wondering about ____

Some transitional phrases that you can use in your future research section are:
● The first of my two projects will involve
● This would build directly on my previous work by
● This work would complement work already being done at ___
● A project of this scale would be able to attract the attention of ___
● This project would be funded through ___
● Importantly, this work would elevate your department's contributions to

Research Statement Conclusion

Your conclusion should:

● Be short, a few sentences
● Reiterate the importance of your research
● Highlight your enthusiasm for contributing to the department

Some phrases that you can use in your conclusion:

● Overall, this research will
● We know research into [specific field] is important in developing long-term solutions to
[problem X].
● My research complements existing work in the department and allows for the opportunity
of future collaborations to advance in the area of ___.
● Because my work does ___, it also opens new questions such as ___

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Checklist for Reviewing Your Research Statement

Use the checklist below as a guideline to review the content and formatting of your research
statement. Are there any improvements you could make?

My research statement is between 2 and 3 pages long (excluding figures).

I did research on the institution and department ahead of time and have tailored
my research to them.

The summary of my research is brief, but includes information on my past,

current, and future research.

My past research section is ½ a page and speaks to my interest in this topic,

methods or tools I’ve used, and key accomplishments I’ve made. Note that for
the humanities, the past and present research sections will be combined.

My present research section is up to a page in length and links to my past

research. My present research provides an outline of my current work, and key
findings and accomplishments.

My future research section is about 1.5 pages in length and links to my present
research. I have talked about my key research goals for my future work, how I’ll
get started and how I plan to fund the research.

There is a logical flow to my research statement and I’ve made connections

between my past, present, and future research.

I have used first person and active voice.

I have used headings to make my research statement clear and I’ve cited
strategically.

I have avoided jargon in my research statement.

I’ve had someone review my document and check for spelling/grammatical errors
and read for clarity.

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© The Center for Graduate Career Success 33