Description
Fields
Controlling Area If asked, enter “1000”
Order Type Enter Order Type “ZCP1”
Reference
Order Enter existing order number, if data from that order is to be copied for
creating new order
Press enter and system will navigate you to the next screen
Description
Fields
Description Enter the description
Company Code Enter Company Code
Business Area Enter Business Area (This should match the Business Area in Cost Centre)
Plant Enter Plant
Functional Area Non editable field
Object Class Overhead will be automatically selected
Profit Centre Enter Profit Centre (This should match the Profit centre in Cost Centre)
Responsible CCtr Enter the Cost Centre
Leave all other fields blank
Once all the above data is filled we will proceed to creation of Asset Under Construction.
Change Internal Order
SAP ECC Menu Accounting Controlling Internal Orders Order Change
Transaction code KO02
All the fields under change are same as available under creation. Please avoid any change to
organisational unit. This may lead to inconsistencies.
Display Internal Order
SAP ECC Menu Accounting Controlling Internal Orders Order Display
Transaction code KO03
Creation of AUC
SAP ECC Menu Accounting Controlling Internal Orders Order Change
Transaction code KO02
In this case, the AUC master data is created within the Internal Order.
Click on Extras => Asset Under Construction in menu and system will navigate you to the asset
creation screen as below:
System fetches the description from Internal Order, but you can maintain additional text in Asset
main no. text. And select Manage historically button.
After doing the above, click on next tab i.e. Time-dependant and system will present you the
following:
In the above screen, you can see that the system has copied the Business Area, Cost Centre and
Plant from the Internal Order master data maintained by us. Hence, we need not do anything here,
except if you want to maintain Room number.
Once above data is entered, click on the next relevant tab i.e. Deprec. Area.
The deprecation area tab contains data that is relevant for calculation of Depreciation on the assets.
In our case, since this is AUC (CWIP) no depreciation will be calculated. Please scroll down to see
how we can achieve this.
Here, we can see that the system has automatically entered Depreciation Key “0000” under D Key
field. Please do not change this. Maintaining this key will not calculate any depreciation on the asset.
Click on Income Tax Depreciation Tab and select R&D Asset radio button, this restricts system from
calculating depreciation on this asset in Income Tax Depreciation
Now click on back button and the system will bring us back to the internal order.
Click on button and system will create a new Internal Order and AUC Master Data for us.
Once we have created AUC & Internal Order, we can proceed further on booking expense invoices
for the asset.
Budgeting for Internal Order
SAP ECC Menu Accounting Controlling Internal Orders Budgeting Original Budget
Change
Transaction code KO22
Enter order number and press enter, system will take you to following screen:
Select year, enter amount and click on Save.
Display Budget for Internal Order
SAP ECC Menu Accounting Controlling Internal Orders Budgeting Original Budget
Display
Transaction code KO23
Transaction Processing
Expense Booking
(For detailed information on booking expense invoice, refer Accounts Payable User Manual)
SAP ECC Menu Accounting Financial Accounting Accounts Payable Document Entry
Invoice
Transaction code FB60
Note: In case of expense booking for AUC asset with expense tracking, please enter the Order
number created by us previously.
Please do not enter Asset Code here, as system will not allow you to book any expense directly to
such assets.
Click on Simulate
Click on Post
Once expenses are booked on the Internal Order, we have to process the same for transfer to AUC
asset.
Settlements
Transfer of Expenses to AUC
This is a period end process and system posts accounting entry for this process on last day of that
month.
SAP ECC Menu Logistics Production Shop Floor Control Periodic End closing
Settlement Individual Processing
Transaction code KO88
Remarks
Fields
Order Enter the Internal Order Number
Settlement Period Enter the period for which you want to transfer the expense amounts to
AUC
Posting Period Do not enter anything here, system will automatically identify the same
from the settlement period
Fiscal Year Enter the Fiscal Year
Remarks
Fields
Processing Type Keep Automatic
Asset Value Date Leave this blank
Test Run This option gives you simulated results and does not post the accounting
entry
After entering all the relevant data, click on Execute and system will present the following
screen:
Click on Details lists
This screen shows the amount, AUC number and Internal Order Number, please verify the same. If
all the data is as expected, click on Back and remove tick from test run.
Click on Execute button.
This will post the accounting document and the system will navigate you to the following screen:
Click on button
Now your settlement is done, you can click on back button and the process is completed.
Click on button and system will take you to the following screen:
Double click on the Accounting document, and system will show the accounting document posted
Creation of Final Asset
SAP ECC Menu SAP Menu Accounting Controlling Cost Element Accounting Master
Data Accrual Order Change
Transaction code KO02
Go to Extras >> Create Completed Asset
Enter all the relevant data and click on additional data tab.
This will take you to the next screen required to create a final asset.
Click on Time-Dependent Tab and verify if all the data is correct
Click on Co’s Act Dep, verify the data and enter any relevant data
Click on Income Tax Dep , enter Block Key
Click on Investment Order tab and maintain same Order Number in the asset that we have created.
Note: Entering of same Order Number here will keep the expenses under same Budget, in case the
final asset is to be placed under the budget of some other internal order then that order number
should be maintained here. Please note that the number entered here can’t be changed later. Also
field Investment Order (Internal Order) is mandatory and system does not allow creation of asset
without this information.
Click on back
Click on Save . This will create the final asset.
Marking TECO
Open the internal order KO02
Click on Settlement Rule
Here you can see the newly created asset number i.e. 300023-0
Click on Back button and click on Control Data Tab
Check for System Status, which will be “REL AUC AVAC BUDG SETC”
Change system status from REL AUC SETC to TECO AUC SETC by clicking button
Click on Save
Transfer of AUC value to Final Asset
SAP ECC Menu Logistics Production Shop Floor Control Periodic End closing
Settlement Individual Processing
Transaction code KO88
This process should be done after creation of final asset and marking the order as Technically
Complete.
Enter the Order Number and the period in which this settlement is to be done. Always remember to
do a Test Run first, this will show you if there are any errors.
Click on execute button.
Click on Details List
System will show the amount that will be transferred to AUC in this screen.
After verification, click on back
Remove Test Run and click on Execute
Click on Details List
Click on the accounting documents button and the system will show the accounting document
generated during the process. This is not a mandatory step; it is shown here only for your
information purpose.
Display Final Asset
SAP ECC Menu Accounting Financial Accounting Fixed Asset Asset Display
Transaction code AS03
Click on Asset Value button
Double click on transactions line item to view the accounting document posted.
Note: This is an optional step; this step will help you view the transactions done in the Asset.
Closing the Internal Order
SAP ECC Menu Accounting Controlling Internal Orders Order Change
Transaction code KO02
System will navigate us to the following screen:
Navigate to the Control Data Tab
System has status as TECO, click on to close the Order
This will change the status as below:
After closing of the Internal Order system does not allow any further booking of expenses. This
ensures that the project is closed and no further amounts are booked. This status also does not
allow reversal of the settlement done.
