DOCUMENT INFORMATION

Bidder MKOKO TRANSPORT

Document Type PROPOSAL

BID NO: MBH/P&D/0022/2022-23

Title MBHASHE LOCAL MUNICIPALITY INCUBATION PROGRAMME:

CONSTRUCTION AND MAINTENANCE FOR THE PERIOD OF THREE (03)
YEARS.

General Description METHODOLOGY

1. INTRODUCTION

1.1 Overview
This proposal has been prepared in response to the request for tenders by the Mbhashe
Local Municipality for incubation programme for roads construction and
maintenance projects.

Through this project we will: -

• Create job opportunities for communities to develop to their full potential;
• Boost production and household income through job creation, productivity and
efficiency, improving conditions of employment, and creating opportunities for all
to sustain themselves through productive activity;
• Improving living conditions through better access to basic physical and social
services, health care and education and training for rural communities;
• Use people centered-approach by ensuring the capacity building, economic
growth, and fairer distribution of income, community participation, empowerment
and self-reliance;
• Encourage community participation as it makes development more sustainable
since it guarantees the future involvement of the people.
• Pay attention on hard and soft issues because in many projects hard issues
(such as technological, financial, physical and material) are perceived to be more
important for successful implementation of a project than soft issues (such as
community involvement, decision making procedures, the establishment of
efficient social compacts, capacity building and empowerment)

1.2 Purpose
This project execution plan outlines the objectives, processes and strategies that will be
employed by the parties managing the project to execute the works and also establishes
a framework to ensure that the project expectations and key performance indicators are
met.

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The plan ensures that a consistent approach is adopted by all parties managing the
project and is intended to be a mandatory control document for all aspects of the project.

This document is applicable only to the construction activities of the Roads in the
Mbhashe Local Municipality, and does not include other external projects to this.

1.3 Related Documents

The project execution plan is one of a number of documents that define the project and
describe how the project will be delivered.

This project is defined by the following documents:

• Scope of work
• Approved schedule
• Project execution plan

Reference documentation also includes:

• Tender Document
• COLTO for construction of roads and bridges

2. PROJECT
This proposal highlights the need for the provision of appropriate access to households
to meet the requirements of the RDP. The ultimate aim of this exercise is to close a gap
between those who are served and those who are not served with proper access.

Goals and Objectives: -

a) To improve the health and quality of life of the inhabitants;

b) To integrate the development of a community in the provision of proper and
suitable access technologies to the people and the environment;
c) To protect the environment;

The project aims to also achieve some of the RDP objectives namely:
• To provide job opportunities
• To develop skills within the communitiy

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• To assist in developing the communities in terms of organisational development and
community project management.

The scope of the works will be limited to provision of suitable access methods and
technologies, however other factors which are considered to be salient will be discussed.

These project specifications are set out in two portions.

✓ Portion 1 covers the general description of the Project, the facilities

available and the requirements to be met.
✓ Portion 2 covers variations and additions to the Standard Specifications
for Road and Bridge Works for State Road Authorities issued by the
Committee of Land Transport Officials (COLTO) South Africa that are
applicable to the contract.:

3. SCOPE OF WORKS

The project entails the following activities:-

➢ Site Establishment (including the establishment of a formal site camp for

site meetings)

➢ Removal and installation of temporary and permanent fencing for site

camp Implementation of MLM’s SMME Development Initiatives.

➢ Implementation of Labour-Intensive Construction (LIC) Methods based on

the principles of the EPWP on tasks identified by the Contractor

➢ Facilitating Accredited and Non-Accredited Training Programmes

➢ Compliance with the MLM’s Health and Safety Specifications

➢ Compliance with the Environmental Management Plan

➢ Clear and grubbing for road works, culverts and borrow pits • Bulk
earthworks and borrow pits

➢ Layer works consisting of roadbed treatment, imported subbase layer and

wearing course materials

➢ Construction of storm water cross drainage and side drains (stone

pitching).

➢ Excavate, lay, and bed concrete storm water structures culverts

➢ Construction of storm water structures (headwalls and gabion baskets)

➢ Installation of ancillary road works including guardrails and signage

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 ➢ Temporary works including service relocation / protection and traffic
accommodation by shaping and maintaining bypasses

➢ Landscaping, grassing, and finishing off the road reserve and borrow pits

➢ Clearing the site, rubble, vegetation, vestiges of all unwanted materials

and the disposal thereof

➢ Patch gravelling

➢ Wet gravelling

4. ORGANOGRAM

Management of the project will be implemented through an integrated project team

comprising personnel from different organisations as follows

Luthando Lanke
Site Agent
BTech: Civil Engineering

Andile Bungane OHS Officer

Roads & Bridge Foreman
S4 Civil Eng. To be Appointed
NQF Level 5

Local Labourers Skilled Labourers

Yard Hands and Local Carpenter, steel fixers
Labourers and concrete handlers

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 In order to achieve successful project completion, other specialist personnel may
supplement the project team on an as-required basis. The project team will be located in
a dedicated project office.

5. LABOUR INTENSIVE CONSTRUCTION TECHNIQUES

5.1 Strategy

The works will be staged as described in the scope of work – Contract Document to
ensure that work is executed efficiently and effectively. This will include ensuring that
work completed is protected from damage during the implementation of other activities
on site.
5.2 Activities

ACTIVITY DURATION PERSONNEL EST. LOCAL LABOUR

OHS Officer
Traffic Accomodation 130 days 2 flag man 2 Local Labourers

Site clearance, mass

earthworks and roadbed
preparation 22 Days Site Agent 7 Local Labourers
Foreman
Site Agent, Foreman
Stormwater pipe and 32 Days and 8 local labourers
Culverts A pipe layer 2 local brick layers

Tipping and 62 Days Site Agent, operators 4 People

Processing And a Foreman

Concrete Pacing / 2 Capenters

Geocells 42 Days 2 concrete handlers 16 local labourers
16 Labour

Gabions and Pitching 14 Days Site Agent 2 Local Bricklayers

Foreman 10 Local Labour
Foreman
2 Concrete Handlers
&
Kerbing & Channelling 42 days 16 Labour 16 Local labour
Foreman, Spray
Prime Coating 12 days Truck Driver 4 Local Labour

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 Foreman and 16
Sealing 42 Days local laboour 16 Local Labour
Finishes and cleaning 4 Days 1 Operators 4 Labour
Foreman
Truck Driver
Bakkie Driver

6. LOCAL ECONOMIC DEVELOPMENT PLAN

6.1 Strategies
Growing local economy and improving the quality of life of the local community will
be achieved through the following strategies:-
• Uplifting and Supporting local small and medium sized enterprises
• Skills development (soft/ technical skills) through on-site training of the labour
force, so that those skills can be used on future projects.
6.2 Activities showing plant and material that will be acquired from the local labour
Description Construction Responsibility Material Local property
Plant
Site MAIN Rental houses for
establishment CONTRACTOR offices.
Rental houses for
site personnel
Mass 2 X 10m3 trucks MAIN
earthworks Grader, rollers CONTRACTOR
and watercart
Prefabricated Flat bed truck SMME Bricks, Sand
culverts Concrete mixers Stone
TLB aggregates
Cement
Hauling gravel 4 X 10m3 MAIN
material and trucks, CONTRACTOR
processing Excavator,
Grader, Roller,
watercart,
Concrete Paving SMME Sand Purchase chrushed

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 Stone stone from local
aggregates commercial
Cement quarries
Gabions Flatbed trucks SMME Sand
&pitching Concrete mixers Stone
aggregates
Cement
Road signs SMME Road sign
supports

Note: All the required plant and material will be acquired from the plan hiring
companies, local hardwares and local quarries.

7. QUALITY CONTROL MEASURES

The following quality control measure will be implemented on an on-going basis

during the construction stage of the project:

✓ Daily screening and security checks at access points to the site.

✓ Quality check of the delivered equipment and materials on site
✓ Required safety checks for equipment and personnel
✓ Daily inspection of the Sub-contractor activities
✓ Sampling of the materials to be tested for quality, concrete cubes, gravel
material, cement mortar, bricks, compaction tests etc
✓ Record keeping of all the tests, samples and inspections
✓ Recording of all the drawing revisions and site instructions
✓ Recording of the weather conditions

7.1 Planning Stage

During the planning stage or preparatory stage of the project the following key
quality control measures will be implemented:

✓ Review of the construction drawings and plans

✓ Assessment of the equipment (scaffolding, dumpers, concrete mixers ets)
✓ Review of the specified materials
✓ Review of the proposed construction procedures

7.2 Testing and Inspection Plan

The testing and inspection plan should be arranged as follows:

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 ✓ Roadbed preparation
✓ Gravel material classification
✓ Compaction tests
✓ Concrete work including formwork / shattering
✓ Concrete mix design and quality control

7.3 OHS Training

Allowance on the contract for training usually plays a big role in quality
assurance.

Site induction and other on-site trainings should at least cover the following areas

✓ Ermegency and First Aid procedures

✓ Manual Handling of the tools and equipment
✓ Lifting operations
✓ General site safety
✓ Protection of excavations
✓ Working at heights

8. RISK MITIGATION

Most of the risk is mitigation on construction contracts is covered under contract

obligations, safety, labour laws and quality control, however the table below
simplify the process of assessing the risks:

RISK FACTOR MITIGATION MEASURES / CONTINGENCY PLANS

Timeous sourcing of skilled labour and use of local sub-

Shortage of Skill contractors where possible

Inspect all in-coming materials and buy SABS approved products

Poor quality of Materials from reputable suppliers (No Pakistani Hardware’s)

Wastage of Materials Ensure adequate supervision of site

Theft Stringent security measures are required on site 24 hour a day

Pay legislated wage rates on time and weekly meeting to listen to

Labour Strikes labour issues

Proper training of the Project Steering Committee Members and

active CLO with proper knowledge of the area. Labour selection
Community Strike criteria should be transparent.

Avoid long lead times for materials by ordering on time and

Material Supply Delays planning the work properly

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Safety Accidents Experienced SHE Officer to be full time on site

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