Invoice Page 1

From
Tax ID/VAT No.: Waybill Number: Shipment ID:

Contact Name: Date:

Company Name:

Address:
Invoice Number (Reference 1):

City State/Province: Purchase Order Number (Reference 2):

Postal Code Country/Territory: Terms of Sale (Incoterm):

Phone: Reason for Export:

Ship To Sold To
Tax ID/VAT No.: Tax ID/VAT Number:

Contact Name: Contact Name:

Company Name: Company Name:

Address: Address:

City State/Province: City State/Province:

Postal Code Country/Territory: Postal Code Country/Territory:

Phone: Phone:

Units U/M Description of Goods/Part Number Harmonized Code C/O Unit Value Total Value Currency

Additional Comments: Invoice Line total:

Discount/Rebate:
Invoice Sub-Total:
Freight:
Declaration Statement: Insurance:
Other:
Currency
Total Invoice amount:

Shipper's Signature / Title Date Total Number of Packages:

Total Weight:

These commodities, technology, or software were exported from the United States in accordance with the Export Administration
Regulation.Diversion contrary to U.S. law is prohibited.
 As one of the world's largest customs brokers, UPS has created this guide to help ensure fast and
efficient customs clearance by breaking down the commercial invoice into easy-to-understand 1 2
sections. 3

A 4 B
The commercial invoice (or, in cases where imported and the purchaser) at a later date, so ensure that you 5
goods are not sold into the destination country, the pro keep an original copy of it. 6
7
forma invoice) is the customs document that you’ll use
Always be accurate in your declaration. State as much
most often when internationally shipping. Required for C
as you know about the goods being exported. You D
all non-document shipments, it is one of the primary
are responsible for the completeness and accuracy of
forms used for importation control, valuation and duty
all information about the shipment and for ensuring
determination.
that the invoice that you provide (or complete on 12 1 23

Supplied by the shipper, the commercial invoice identifies UPS Paperless Invoice) contains all of the required E F G H
the products being shipped, including a description and information for your goods. I
value of the goods, as well as shipper information. It may
Make sure your documentation clearly communicates
be used by customs authorities to assess applicable duties
the reason for your export.
and taxes.
Please include the Harmonized Tariff (HT) code or J
If you choose not to use UPS Paperless® Invoice, three L
Schedule B number for your merchandise. If you need K
signed copies — one original and two copies — are 8
9 M
help in confirming the relevant code/number, UPS may 1 2 10 11
required. Place a copy inside your package, or in one
be able to help you arrive at a decision about the correct
package if shipping several. If you use UPS Paperless
HT code for those entries.
Invoice, you may be required to produce the actual
commercial invoice (the one between the supplier Explore this guide and uncover some tips from our top
compliance personnel.

Ensure all your packages move smoothly!

UPS CampusShip® shipping system and ups.com shipping submit shipment data to UPS once you select the Ship Now button. WorldShip® shipping system requires end-
of-day processing to electronically transmit your shipment details to UPS. In this case, once you have finished processing packages, complete the following steps prior
to your pickup:

1
1. Select the Pending Pickup group in the 2 On the Home tab, select End of Day. 3.3 Confirm you wish to proceed.
Shipment History window. WorldShip End of Day reports will print.

For more information, see https://www.ups.com/us/en/help-center/technology-support/worldship.page

Our brokerage knowledge combined with UPS® logistics will help you master exporting and importing. UPS Paperless Invoice simplifies your
paper - work burdens. It allows you to
Find out how to prepare each section of your invoice step-by-step. Ensure that you fully understand the applicable
integrate order and shipment processing
country’s invoicing requirements for your good(s), as this document only acts as a guide for some of the primary
electronically, and it streamlines the
information that invoices need to contain. customs clearance process through
transmitting information digitally.
A FROM 2. Shipment ID
Learn more about UPS Paperless Invoice or
The shipment ID is the 11-digit version of the tracking
Please include full details, including shipper’s tax ID, contact number when using UPS® technology to complete the register at www.ups.com/us/en/services/
name, address with postal code and country, and phone invoice (i.e.,1YE595012345678901 becomes Shipment international-trade/paperless-
number (very important). ID E5950123456). invoice.page

• Enroll on ups.com
B SHIPMENT DETAILS
3. Date • Allows you to turn on/off by lane or shipment
1. Waybill number
Not necessarily the date that the shipment is • Streamlines shipping preparation processes
The waybill number is the tracking number shown on
handed to UPS. This should be the date the and reduces associated labor costs
your shipping label (automatically generated when
transaction took place in the seller’s records.
• Eliminates redundant data entry, reducing
you create your shipment in UPS shipping systems).
®
(The date on the shipping label should show
the chance of error
If there is more than one package, this should be the the date the shipment is handed to UPS.)
lead, or first, tracking number. • Minimizes the risk of paperwork getting lost
in transit

• Allows for faster shipment processing

Tip: Getting the date of sale/transaction
correct is particularly important when • Helps ensure customs values remain
confidential when shipping directly to customer
goods are being purchased under a
letter of credit. • Decreases need for ink and paper, promoting
environmentally friendly workplace practices
(Actual commercial invoice subject to
This document is for informational purposes only. It does government production request, so
not constitute legal advice - please consult with your own retain a copy).
legal counsel for such advice.
 H COUNTRY OF ORIGIN (CO)
4. Invoice number
This is the country of manufacture, production, or growth of the Tip: If needed, the purpose for the export should
The invoice number is assigned by the shipper, if
applicable.
imported good, NOT the country the goods are being shipped be included here in order to ensure that your
from (e.g., if goods made in Italy are being shipped from goods are considered appropriately during
5. Purchase order number Germany, the CO is Italy, not Germany). Generally, work/material clearance — such as when the goods are not
Purchase order number is assigned by the shipper, if added to a good in another country prior to importation must being sold but entering a country temporarily for
applicable. substantially transform the good – i.e., change the good’s repair or for an event.
character/name/use– for that country to become the country of
6. Terms of sale (Incoterms) origin. It is important to get the country of origin correct, 1. Shipper
Terms of sale (Incoterms) refers to the billing terms on particularly in today’s environment when certain tariffs depend Enter your title and signature here.
the invoice. The terms state who (seller or buyer) is on the country of origin.
2. Date
responsible for paying various costs — shipping,
The date you (the shipper) made the statement.
insurance, import tax and duty charges. See the
I UNIT VALUE/TOTAL VALUE
Incoterms section at the end of this guide for
more information. 1. Unit Value L FINAL COST/VALUE INFORMATION
Unit value is the purchase price of the items on a
7. Reason for export per unit basis. If the items are not shipped 1. Invoice line total
The shipper will include the reason for export. pursuant to a sale, enter the value of similar or Invoice line total is the total value of all contents, excluding
For example, whether the shipment is a sale a identical merchandise exported to the destination packaging, included in the shipment.
gift, an item for repair, etc. country around the same time as the shipment 2. Discount/Rebate
on a per unit basis in the currency in which the Discount/Rebate is the discount or rebate given by
C SHIP TO transactions are made (e.g., 15 shirts at $10 each, the the shipper.
Please include full details, including Tax ID, contact name, unit value is $10).
address with postal code and country, and phone number 3. Invoice sub-total
(very important). 2. Total Value Invoice sub-total is the total amount after any discount or
Total unit value is the value of all items combined (e.g., rebate.
D SOLD-TO INFORMATION 15 shirts at $10 each have a total value of $150).
4. Assists
Please include full details, including Tax ID, contact name, Enter the value of any goods (e.g., tools, dies, molds, etc.)
address with postal code and country, and phone number. 3. Currency
or services (e.g., engineering and art/design work
Currency indicates what currency the values are listed
undertaken outside of the U.S.) furnished by, or on
E UNITS/U/M in (e.g., USD, GBP, EUR, etc.).
behalf of, the buyer, for free or at a reduced cost, to the
1. Units seller for the production of the goods. For more
Units refers to the quantity of the merchandise, i.e., the information, please contact your UPS representative.
number of individual items per description type being
Tip: Include a valuation figure that is com- 5. Freight
sent.
pletely accurate to your knowledge. If Freight is the cost to transport the shipment from the
2. U/M customs officials at the destination country foreign port of export to the destination country port of
have reason to believe the valuation of your import. Only if known, enter the actual cost of freight.
Abbreviation for Units of Measure, whether the items
are listed as individual, bundle, roll, etc. goods is not correct, this can be a reason for 6. Insurance
them to hold a package for further Insurance is the amount the shipper or receiver pays to
F DESCRIPTION OF GOODS investigation. It’s important to recognize cover the cost of replacing the shipment if it is lost or
This is where you need to provide a detailed description of that all materials have an intrinsic value, damaged.
what items are in the package(s). too. For example, even if you’re sending a
7. Other
product sample, your valuation should at a
The details of the description should include: Other is for any other charges placed on the shipment by
minimum represent the cost of the materials
the shipper (e.g., handling charge).
• What it is it took to produce it.
8. Currency
• What materials it’s made of
Currency indicates what currency the values are listed in
• What the item is used for (e.g., USD, GBP, EUR, etc.).
J ADDITIONAL COMMENTS AND
• What the item’s serial or part number is, if applicable 9. Total invoice amount
INFORMATION REQUIRED BY LAW
Total invoice amount is the total after all discounts are
Indicate if you filed Electronic Export Information (EEI), or if
For example, an accurate description would be: ½ inch taken off and all charges are added up.
you wish for UPS to file the EEI on your behalf.
diameter carbide steel drill bit for machining metal, part 123- 10. Total number of packages
456. The detailed descriptions you provide are used by the Also add any other information that could be useful here and Total number of packages is the number of
destination brokerage department to assess and apply the that is required for your goods by the applicable countries packages included in the shipment.
import country’s duty and tax on the goods being sent. (and is not already included on the invoice). For additional U.S.
import invoicing requirements for certain classes of 11. Total weight
G HARMONIZED TARIFF CODE OR merchandise, see 19 CFR Sec. 141.89. Total weight (kg or lbs) is the shipment weight,
SCHEDULE B NUMBER including packaging.

Include this to assist the clearance of your goods. This global K DECLARATION STATEMENT, SHIPPER
AND DATE M CERTIFICATION
system of classification speeds up exports, reduces delays and
This statement certifies that the information provided on the
avoids potential additional fees and charges. A Declaration Statement could be required on the invoice
invoice is true and accurate. In addition, a signature (whether in
for commodities that require a license or license exemption. digital form or not) will need to be provided.
If applicable, provide your export license number and type,
Tip: If you do not know some or all of the ECCN number if required, or exemption if a license is not
Harmonized Tariff codes or Schedule B required. Finish your shipment! Be sure to complete your
numbers for the goods in your shipments, End of Day processing prior to pickup. This
UPS representatives may be able to assist. will ensure UPS has your package data and
minimize delay.

This document is for informational purposes only. It does

not constitute legal advice - please consult with your own UPS International Customer Service Center
legal counsel for such advice.
1-800-782-7892 ups.com

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