HR Department Flow Chart:
1. Recruitment and Hiring Process
Job Vacancy Identified
·Department notifies HR of the vacancy
Job Description Created
· HR and department head collaborate on job description
Job Posting
· HR posts the job internally and externally
Application Collection
· HR collects and sorts applications
Screening Applications
· HR screens applications for qualifications
Initial Interview
· HR conducts initial phone or video interviews
Department Interview
· Department head and team interview shortlisted candidates
Job Offer
· HR prepares and sends job offer
Onboarding
· HR coordinates new employee onboarding
2. Employee Onboarding Process
New Hire Orientation
· HR conducts orientation session
Document Collection
· HR collects necessary documents (ID, tax forms, etc.)
Training Schedule
· HR and department head create a training schedule
Probation Period Monitoring
· HR monitors the probation period and provides feedback
3. Employee Records Management
Record Creation
· HR creates a new employee record in the HR system
Record Maintenance
· HR updates records as needed (e.g., promotions, salary changes)
Record Retention
· HR ensures records are securely stored and retained as per legal requirements
4. Performance Management Process
Goal Setting
· Employees and managers set performance goals
Regular Check-ins
· HR schedules regular performance check-ins
Performance Reviews
· Annual or semi-annual performance reviews conducted
Performance Improvement Plans
· HR assists in creating and monitoring performance improvement plans if needed
5. Employee Training & Development
Training Needs Assessment
· HR conducts assessments to identify training needs
Training Program Development
· R develops or sources training programs
Training Delivery
· HR coordinates and delivers training sessions
Training Evaluation
· HR evaluates the effectiveness of training programs
6. Employee Relations
Conflict Resolution
· HR mediates conflicts between employees or between employee s and management
Policy Development
· HR develops and updates company policies
Disciplinary Actions
· HR manages disciplinary actions and ensures compliance with policies
7. Compensation and Benefits
Salary Administration
· HR administers payroll and salary adjustments
Benefits Management
· HR manages employee benefits (health insurance, retirement plans, etc.)
Compliance
· HR ensures compliance with labour laws and regulations
8. Employee Exit Process
Resignation/Termination
· HR processes employee resignations or terminations
Exit Interview
· HR conducts exit interviews
Final Settlement
· HR processes final pay and benefits
Record Closure
· HR closes the employee record and ensures documentation is complete.
