ERP MANAGEMENT SYSTEM

Documentation for ERP Management System

Base of the Website:

 Attractive, innovative design with the combination of programming.

 User friendly which covers the holistic needs of the entire schools and college.
 ”MAKE IT SIMPLE” to access the information for student and staff members.
 Fully Content Management System.

Administrator Module:

 Login Admin module using username and password.

 If it is new user can register the account by username, email id
An Overview of ERP Management System:

It has 10 main menus Admission, Attendance, Fees, Payroll, Academic, Facilities, Reports, SMS,
Inventory, Tools.

Admission:

 Student New Admission

 Admission Fees
 Staff New Admissions

Student:

 Edit
 Delete
 Student Id Entry
 Promotion
 Student Report

Attendance:

 Student Attendance
 Staff Attendance
 Attendance Sessions

Fees:

 Fees Structure
 Fees Collection
 Fees Receipt
 Fees Report
 Fees Edit

Payroll:

 Salary
 Set Salary
 Staff Leave Details

Academic:

 Student Time Table

 Staff Time Table
 Exam Schedule
 Meeting
  Scholarship
 Assignment
 Progress Report

Reports:

 Student Report
 Staff Report
 Student Attendance Report
 Staff Attendance Report
 Student Progress Report
 Student Leave Report
 Payroll Report
 Parent Profile Report

SMS:

 Student SMS
 Staff SMS
 General Announcements

Inventory:

 Stocks
 Category
 Products
 Purchase

Tools:

 Degree
 Course
 Department
 Subject
 Syllabus
 About college
 Student Database
Home page of ERP Management System:
 1. Admission Module:

Admission management refers to new member’s admission list details. Admission system supports the
admission and registration process, the maintenance of student personal and academic records.

Admission Master:

 Create new entry for student

 Create new entry for staff
 Add name
 Add place, Date of birth, year
 Add student school details etc…
 Add new staff details

Admission Transaction:

 New Admission Form Entry

 Existing Student Entry
 Edit Admission Form
 View Admission Form

1.1 Admission Main Page:

Admission module its divides into 3

section for entering New Admission
detail for Student, Staff, New Fees entry.

1.2 Admission entry details :

 In student new admission list we can enter the student academic details for new student.

Click on the “confirm” button after entering all details

Adding details in

“New Admission list"

Click on “confirm” button after adding all details

1.2 First Year New Admission form:

In First year New Admission form we can enter the details newly joined student list details

Adding First Year New Admission Fees details

1.3 View of added list of Fees details

1.4 For Staff New Admission Home Page:

It has two option lists for Staff Section Teaching and Non-Teaching Staff

Entering staff new admission list

Entry details for Teaching and Non-Teaching New

staff admission list.
 2. Student Module:

Student Information Management System provides a simple interface for maintenance of student
information.

Student Master:

 Create edit, delete, student id entry, promotion.

 Create login to students.
 Create Edit, delete of degree details of student.
 Create edit, delete of course and semester details of student.

Student Transaction:

 View student details

 View new admission details
 View updated student-id details
 View promotion details
2.1 Edit student details:

We can alter or edit the student entry list

Search details for edit, delete, and

update student details

List of student list to edit or delete the details

Clicking on edit button we change alter details accordingly

Edit the details and click on the “Edit” button

Altering the details by

clicking on “Edit” button
 2.2 Student id entry :

We can update the student id after entering all the details in admission lists.

Updating the student id entry

2.3 Promotion details for the Student list:

Click on the radio button it alter the whole

semester list from previous year
2.4 Student individual report:

View of individual

Student Report list

We can take print out for individual student report

 3. Attendance Module:

Attendance Management System is software developed for daily student attendance in schools, colleges
and institutes. If facilitates to access the attendance information of a particular student in a particular
class.

Attendance master:

 Enter the degree name

 Enter the course and department name
 Enter the academic year and date of admission details

Attendance Transaction:

 View the Attendance report

 View the attendance entry
 View the attendance list by semester wise
 View of attendance session
3.1 Attendance main page:

Attendance Module is for entering the attendance details for

student, staff and attendance session also defined

3.2 Entry of the Attendance detail

Search attendance details for student by

selecting degree, dept, year, course,
semester, current date
3.3 Student Attendance details by date wise:

We can able to view student attendance by individual date wise

After search its shows the list of names. We can

entry the attendance for the particular date

3.4 We can view individual and monthly Attendance Report of the student details

We can view individual student Monthly report of student

attendance report attendance details also can
able to view
3.5 Staff Attendance details

Staff Attendance entry list with date and department details

4 Fees Module:

Fee management software helps in billing students of a college / school. It provides Course Fee details,
Student payment, mode of payment and balance information.

Fees Master:

 Enter academic year details

 Enter degree student details
 Enter department details (B.A, B.sc, B.com, B.B.A.)
 Enter semester details(semester 1, 2, …)

Fees transaction:

 Set the fee details

 View fees type details
 View of total amount paid details
 View the fees structure
 Fees receipt
4.1 Selecting the year, degree for viewing fees details

Fees list details found. We can edit or

set the fees amount

Add new/edit semester

fees details

4.2 List of fee details

Fees details of current

semester.

Add fees bill entry by clicking either admission no

Or student id.
4.3 List of fees receipt of the student list:

It display full list fees description of the student

4.4 Student report of current fees details:

Student report of current fees details with balance amount

5 Payroll module:

Payroll management deals with employee’s salary, allowance, gross pay, net pay etc. payroll
management can view the salary details of the staffs.

Payroll Master:

 Searching salary details for teaching and non-teaching staff’s

 Adding the new staff salary details
 Set the salary structure according to the increment
 Entering the leave details of the staff

Payroll Transactions:

 View the salary details individually

 View of increment details
 View of leave report
5.1 Payroll main page:

Payroll divides in to three division salary, set salary, staffs leave details

5.2 Adding increment details for staff members List of Leave report details of the staff members

After search it list out the staff details

List of “staff leave report details” be viewed

We can edit/alter the salary details

Of the staffs in “set salary”

6 Academic module:

Academic management automatically allocate time table individually and also generate exam schedule,
meeting, scholarship programs, assignments and progress report for student and staff members.

Academic master:

 Allocate time table for student

 Allocate time table for staff members
 Allocate time table for exam schedule
 Allocate meeting, scholarship programs, assignments
 Entering the mark details in progress report

Academic transaction:

 View of staff timetable

 View of student timetable
 Show of semester exam schedule
 View of meeting, assignment of work for staff
 View of scholarship details
6.1 Allocation of Student timetable and alter the time table details accordingly by the day wise
6.2 Allocation of time table individually for the staff by the period wise section

Click on “submit” button to add Time

Table hours for the staff members

Allocate of time table for staff members

It list the details for the staff members

6.3 Exam time table schedule and we can reset the time table if changes in the time schedule

It list out the exam schedule.

we can edit/delete the details.

We can “Add New Exam “details

for new schedule.

6.4 Meeting time table also be provided for the Meetings

List of ”Meeting
Details”

“Add new meeting” for the

Student and staff members

6.5 Adding scholarship details according to student list wise

Search the student details for scholarship

View the details of student and also “Reset” the details accordingly
6.6 Allocation of assignment work entered with Time schedule

Set the Assignment details

for both student and staff

7 SMS Module:

SMS management providing group and individual text messages to either single or group of people
mobile phones subscribed to any (national or international) mobile network services. General sms
announcement also provided.

SMS Master:

 Login user can be shown

 Sending group SMS for student
 Sending group SMS for staff
 General Announment SMS also be provided

SMS Transaction:

 SMS be uploaded by staff

 Send/edit the SMS
 SMS be viewed individually by students and staff
7.1 Search the details for sending group SMS for Student and Staff Members and Click on
submit button

List of data to send group or

individual

SMS for staff and students

View of sending SMS

8 Inventory module:

Inventory management has information about the stocks, category, product, and purchase for the
college. It can also be used to create a work order, bill of materials and other production-related
documents.

Inventory master:

 Show the available item

 Search by category for the stocks
 Show the sold and unsold stocks
 Purchase details of the product

Inventory transaction:

 View of total stock details

 View of purchase product by category wise
 Search the stock by code wise
8.1 Search the stock details by id, category, and product purchase details.

Click on edit to alter the details

Inventory details like stocks, purchase product details for the

College can be viewed.

9 Tools module:

Tools module is used for adding extra details if it is needed for degree, course, department, syllabus.

Tools master:

 Add new degree details

 Adding new course and department
 Login user can add the details
 Adding syllabus details

Tools Home Page:

Tools used to Add New degree,

Course, department, subject, syllabus

list
9.1 Adding New Degree in home page list:

To add further new degree, course, department, subject details in the admission list. We can edit/delete
the details.

Adding degree details in the admission list

9.2 Adding New Course Details

Adding “New Course” list

Added list of New Course list

9.3 Adding New Department Details

Adding new department details