Primavera (P6) Project Assignments

Project 1:

Create following Enterprise Project Structure (EPS): Enterprise → Enterprise Project

Structure→Add
ABC Power Projects

Thermal Hydro Power Billing FINANCE & QUALITY STORE

Power Division Division Department ACCOUNTS CONTROL Department
Department Department

Create following Organization Structure (OBS): Enterprise → OBS Project Structure→Add

Thermal Project - Director

PROJECT MANAGER

SITE PLANT PLANNING FINANCE & QUALITY STORE

MANAGER MANAGER & BILLING ACCOUNTS CONTRO MANAGER
MANAGER MANAGER L
MANAGE
R

Assign OBS to EPS: Enterprise → Enterprise Project Structure. Select EPS node and assign OBS
from Responsible Manager.
Assign as follows.
Thermal Project – Director to Thermal Power Division
PLANNING & BILLING MANAGER to Billing Department
FINANCE & ACCOUNTS MANAGER to FINANCE & ACCOUNTS Department
QUALITY CONTROL MANAGE to QUALITY CONTROL Department
STORE MANAGER to STORE Department

Create Calendar: Enterprise →Calendar→Global→Add. Select Corporate Standard Full Time to

make a copy. Name the calendar as FactoryCal. Modify the FactoryCal as follows.
1. Tick Default check box to set FactoryCal as default calendar
2. 9 hours work day on Monday to Saturday working: Select FactoryCal. Click on Modify→Total
work hours/day →Workweek. Input 9 hours for Monday to Saturday.
3. Set Start time of the day to 8 am and end time to 5 pm without break: Detailed work hours/day→
Workweek. Select all days from Monday to Saturday and make working time from 8 am to 5 pm.
4. Set the work hours in Time Periods. Click on Time Periods. Input 9 in Hours/day. Input 54 in
Hours/week.
5. Set 26th January, 2nd October, 15th August as holidays: Select the date in the month and click on
Nonwork.

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Create New Project: Enterprise→Project. Select EPS, Thermal Power Division. Click on Add (+)

Input the following project details in the wizard.

Project ID: TH01
Project Name: Thermal Power500MW – Stage II Chennai
Project Planned Start: 27, January 2020
Responsible Manager: Click on Browse and select Project Manager

Assign Calendar to the project: Enterprise→Project→Defaults. Select project (Thermal

Power500MW – Stage II Chennai). Browse Calendar list and select FactoryCal.

(Note: Calendar will be assigned to the project if the calendar is created and set as default before
creating the project)

Create currency: Admin→Currencies→Add. Input the appropriate exchange rate with respect to
Base currency defined in the currency table.
Create Indian Rupee: Currency ID: INR, Currency Name: Indian Rupee, Currency Symbol: Rs.
Exchange Rate: input current exchange rate

Assign Currency: Edit→User Preferences→Currency. Browse the list and select INR
Close Project: File→Close All
Open Project: Enterprise →Project. Select project (Thermal Power500MW – Stage II Chennai).
Right click and select Open.

Create Work Breakdown Structure (WBS): Project→WBS→Add (+)

Create following WBS
WBS
1 Pre treatment SWST
2 Lamella clarifier
3 Clarified WST
4 Flash mixer
5 Flocculation tanks
6 Filtration area - HDMF, HPSF
7 Reverse Osmosis (RO) block
8 Degasser tank
9 Demineralised (DM) water tanks
10 Permeate water tanks
11 Potable water tanks
12 Chemical house
13 Control room building
14 Other works

Add Activities: Project→Activities. Select WBS Node and Click on Add (+). You can press insert
key on the key board to insert activities as well.

Create Activity ID: Insert first activity for a selected WBS. Enter the Activity ID (for example 1).
Further activity IDs will be created automatically. Repeat it for each WBS
Add activities for the project as given in the table below. Also input duration for each activity under
Original Duration

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 WBS Activity Activity Name Original Duration
ID in days
Pre treatment SWST Piling for sea water
1 storage tank (SWST) 30 d
2 Excavation 10d
3 Raft 40d
4 RCC works 48d
Lamella clarifier 5 Excavation 15d
6 Raft for clarifiers 30d
7 RCC work 35d
Clarified WST 8 Excavation 15d
9 Raft 25d
10 RCC work 35d
Flash mixer 11 Excavation 15d
12 Raft 25d
13 RCC work 35d
Flocculation tanks 14 Excavation 15d
15 Raft 25d
16 RCC work 35d
Filteration area - HDMF, Excavation for shed and
HPSF 17 equipments 15d
18 Foundation works 55d
19 Columns 30d
Reverse Osmosis (RO) block 20 Excavation 15d
21 Raft 20d
22 Columns 55d
23 Flooring 25d
24 Water fill test 14d
Degasser tank 25 Excavation 15d
26 Raft 33d
27 RCC works 35d
Demineralised (DM) water
tanks 28 Piling 15d
29 Excavation 15d
30 Raft 30d
31 Tankpad foundation 35d
Permeate water tanks 32 Piling 15d
33 Excavation 15d
34 Raft 30d
35 Tankpad foundation 28d
Potable water tanks 36 Piling 15d
37 Excavation 15d
38 Raft 30d
39 Tankpad foundation 24d
Chemical house Excavation and
40 foundation 25d
Above GL columns and
41 beams 45d

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 42 Walls/ brick work 30d
43 Finishing 13d
Control room building 44 Excavation 20d
45 Raft 20d
46 Columns and Beams 40d
47 Finishing 28d
Other works 48 Pump sheds 195d
49 Painting 165d
50 Internal road works 205d
51 Drainage 195d
.
Link activities:
Method 1
1. Project→Activities
2. Click on Predecessor tab.
3. Click on Assign.
4. Select the activity in the activity table and assign predecessor from Assign Predecessor list.

Method 2
Select Activity in Activity table, Right Click. Select Assign→Predecessor.

Method 3
Point the predecessor activity to get zigzag line cursor. Drag to get a chain and drop it on the successor
activity

Add Lead or Lag and change relationship type

Method 1: Add positive duration for lag and negative duration for lead under Lag column and
Relationship Type column in Predecessor tab.

Method 2
Point the Relationship Line between two activities in Gantt chart. Double Click.

Link the activities as provided in the following table.

Activity ID Activity Name Predecessor
1 Piling for sea water storage tank (SWST) -
2 Excavation 1 SS + 25d
3 Raft 2 FS + 10d
4 RCC works 3 FS - 20d
5 Excavation 1 SS
6 Raft for clarifiers 5 SS + 10d
7 RCC work 6 FS - 10d
8 Excavation 1 SS
9 Raft 5 SS + 10d
10 RCC work 6 FS - 10d
11 Excavation 5 FS
12 Raft 5 SS + 10d
13 RCC work 6 FS - 10d
14 Excavation 5 FS
15 Raft 5 SS + 10d
16 RCC work 6 FS - 10d
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 17 Excavation for shed and equipments 14 FS
18 Foundation works 17 FS - 5d
19 Columns 18 FS - 20d
20 Excavation 17 FS
21 Raft 20 FS - 5d
22 Columns 21 FS - 10d
23 Flooring 22 FS
24 Water fill test 23 FS
25 Excavation 17 FS
26 Raft 21 FS
27 RCC works 22 FS
28 Piling 1 FS
29 Excavation 20 FS
30 Raft 21 FS
31 Tankpad foundation 22 FS
32 Piling 28 FS
33 Excavation 29 FS
34 Raft 33 FS - 5d
35 Tankpad foundation 34 FS - 10d
36 Piling 28 FS
37 Excavation 29 FS
38 Raft 37 FS - 5d
39 Tankpad foundation 38FS - 10d
40 Excavation and foundation 37 FS
41 Above GL columns and beams 39 FS
42 Walls/ brick work 41 FS - 10d
43 Finishing 42 FS - 10d
44 Excavation 37FS
45 Raft 38 FS
46 Columns and Beams 45 FS - 5d
47 Finishing 46 FS - 15d
48 Pump sheds 27 FS
49 Painting 27 FS
50 Internal road works 27 FS
51 Drainage 27 FS

Schedule the Project

1. Press F9 and click on Schedule. OR
2. Click on Schedule tool on tool Bar and click on Schedule. OR
3. Tools→Schedule and click on Schedule

To set Auto Scheduling On

Use any of the above to open Schedule dialog box (e.g. F9). Click on the Options button. Tick in the
check box: Schedule automatically when a change affects date.

Create Resource sheet

Enterprise→Resources→Add (Use Mover buttons to take it out of other node).

Create top node with following details

Resource Name: ABC Power Projects Resources

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Assign Calendar and currency to the top node (ABC Power Projects Resources): Select the node.
Click on Details tab. Assign INR currency and FactoryCal calendar to it.

Create unit of measurement of material: Admin→Admin categories→Add.

Add following units.

Unit Abbreviation Unit Name

Bag Bag
Cum Cubic meter
Ltr Litre
Sqmt Square meter

Divide top node (ABC Power Projects Resources) in following sub groups. (Use shift buttons)
Power Projects Resources Labor
Manpower Labor
Equipment Non-labor
Material Material

Add following resource under each of the above groups.

Manpower
Labour
Operator
Mason
Helper
Equipments
Concrete pump
Piling rig
Excavator
Dumper
Concrete Mixer
Vibrator
Roller
Paver
Materials Unit of Measure
Cement Bags
Sand Cum
Aggregate Cum
Water Ltr
Shuttering Material Sqmt
Brick bat cum
Soiling subgrade Cum
Granular sub base Cum
Murrum Cum
Bituminous concrete Cum

Plan Max Unit/Time and Rate of Resources: Select a resource. Click on Units & Prices Tab.

Enter the Max Unit/Time and Rate of Resources as given below.

Resource Name Maximum Unit/Time Price/Unit
Labour 30 30/hr
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Operator 5 60/hr
Mason 40 40/hr
Helper 60 25/hr
Concrete pump 5 250/hr
Piling rig 5 450/hr
Excavator 2 1000/hr
Dumper 10 30/hr
Concrete Mixer 2 15/hr
Vibrator 1 20/hr
Roller 1 1200/hr
Paver 1 750/hr
Cement 500 280
Sand 100 1200
Aggregate 100 400
Water 50000 0.50
Shuttering Material 100 300
Brick bat 100 350
Soiling subgrade 200 250
Granular sub base 500 350
Murrum 500 250
Bituminous concrete 500 750

Plan the change in rate of resource with time

1. Select resource.
2. Click on Click on Units & Prices Tab
3. Click on add. Enter effective date and Max unit/Time and Price /Unit

Integration of Work Products and Documents with Project, WBS and activities.
Create Document list: Project→WPs & DOCs→Add (+)

Create following documents.

Title Reference No. Status Document Category

Structural drawing 012 Approved Drawing
BOQ 013 Finalised
Contractor and Subcontractor 101 Approved Contract Documents
Contracts
Municipal Building Permits 015 Received Permits
Statement of work (SOW) 016 Approved Scope
General Conditions 011 Approved Contract Documents
Special Conditions 101 Approved Contract Documents

Link the document file: Select the document. Click on Files→Browse Public or Private. Select file.

Assign Document to Project and WBS: Project→WBS. Select project or WBS node. Click on WPs
& DOCs tab. Click on assign. Select document. Click on assign.

Assign document to Activity: Project→Activities. Select Activity. Click on Click on WPs & DOCs
tab. Click on assign. Select document. Click on assign.

Add new document category: Admin→Admin Categories→Document Categories→Add

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Add new Document status: Admin→Admin Categories→Document Status→Add

Project 2

Create a project to construct the road. The project has two major work packages, such as bridge
construction and subway & utility culvert. The details on WBS, tasks, predecessors are provided
below in Table 1.

Save the project as Road Project

Create a project calendar with following working details
Working days: Monday to Friday
Working times: 8 am to 5 pm. provide a lunch break between 1 am to 2 pm.
Project start date: 3rd February, 2020

1. Create project and save with name as Road Project, Create calendar and assign to project:
2. Create WBS and activities
3. Link the tasks and create schedule, Find project duration, project finish date and total cost of
project.
4. Create resource sheet as provided in Table 2:
5. Load resource as provided in Table 3, level resources if required, find duration, finish date of the
project after leveling the resources.

Table 1: WBS, Tasks, and duration and predecessor details

Activity ID WBS Level1 WBS Level 2 Activity Duration Predecessors
1 bridge
construction
2 survey work
3 study of drawings 5 days
4 setting out bench mark 15 days 3SS
5 level measurement by leveling
23 days 4
instrument
6 line out 8 days 5SS+1 day
7 structural
work
8 cutting of reinforcement 86 days 6FS+1 day
9 bending 13 days 8SS+1 day
10 making of
reinforcement
cages
11 for foundation 16 days 9
12 for sub structure 18 days 11
13 for super structure 19 days 12
14 construction work
15 excavation
16 for foundation 20 days 11SS

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17 for sub structure 20 days 16
18 concreting
19 concreting of foundation 16 days 11
20 concreting of sub structure 12 days 19,12
21 concreting of super structure 20 days 20,13
22 finishing work
23 laying of final coat 20 days 21
24 subway & utility
culvert
25 survey work
26 setting out benchmark 5 days 4SS+3 days
27 level measurement 5 days 26
28 line out 2 days 27SS+1 day
29 excavation
work
30 for wall 6 days 28
31 for road 7 days 30SS+1 day
32 structural
work
33 for wall 3 days 28
34 for road 2 days 33SS
35 construction
work
36 laying of reinforcement 20 days 33
37 concreting of wall 2 days 36,34
38 concreting of road 2 days 37FF+1 day

Table 2: Resources details

Resource Name Type Material Label Max. Units Std. Rate
aggregate 60mm Material brass 5 Re.2,600.00
aggregate 40mm Material brass 5 Re.2,500.00
aggregate Material brass 5 Re.2,300.00
cement Material bag 200 Re.210.00
reinforcement 25 dia Material kg 500 Re.37.00
reinforcement 20 dia Material kg 500 Re.37.00
reinforcement 12 dia Material kg 500 Re.37.00
reinforcement 10 dia Material kg 500 Re.38.00
reinforcement 8 dia Material kg 500 Re.40.00
sand Material brass 6 Re.2,500.00
project manager Work 2 Re.25,000.00/mon
assistant manager Work 4 Re.15,000.00/mon
site engineer Work 10 Re.10,000.00/mon
supervisor Work 12 Re.6,000.00/mon
skilled labour Work 75 Re.150.00/day
unskilled labour Work 150 Re.100.00/day
bar bender Work 10 Re.140.00/day
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equipment handler Work 4 Re.200.00/day
helper Work 8 Re.130.00/day

Table 3: Resources load

Task Name Resource Names
bridge construction
survey work
setting out bench mark skilled labour[2]
level measurement by
skilled labour[2]
leveling instrument
line out skilled labour[2]
structural work
study of drawings
cutting of reinforcement reinforcement 25 dia[100 kg],supervisor, skilled labour[5]
bending reinforcement 25 dia[100 kg],skilled labour[2],unskilled labour[4],bar bender
making of reinforcement
cages
for foundation reinforcement 25 dia[110 kg],skilled labour[4],unskilled labour[8]
for sub structure reinforcement 20 dia[105 kg],skilled labour[5],unskilled labour[10]
reinforcement 12 dia[110 kg],reinforcement 8 dia[105 kg],skilled
for super structure
labour[6],unskilled labour[12],equipment handler
construction work
excavation
for foundation equipment handler[2],helper[3]
for sub structure supervisor[2],skilled labour[10],unskilled labour[15]
concreting
concreting of skilled labour[15],unskilled labour[20],supervisor, cement[50 bag],aggregate
foundation 40mm[1 brass],reinforcement 10 dia[50 kg],aggregate[500 brass]
concreting of sub skilled labour[15],unskilled labour[20],supervisor[2],cement[50 bag],aggregate
structure 40mm[1 brass],reinforcement 10 dia[50 kg],aggregate[500 brass]
concreting of super skilled labour[15],unskilled labour[20],supervisor[2],cement[50 bag],aggregate
structure 40mm[1 brass],reinforcement 10 dia[50 kg],aggregate[500 brass]
finishing work
laying of final coat skilled labour[3],unskilled labour[6]
subway & utility culvert
survey work
setting out benchmark assistant manager,site engineer[2]
level measurement assistant manager,site engineer[2]
line out assistant manager,site engineer[2]
excavation work
for wall equipment handler[2],helper[3],site engineer[2]
for road equipment handler[2],helper[3],site engineer[2]
structural work
reinforcement 25 dia[20 kg],reinforcement 10 dia[10 kg],reinforcement 8 dia[50
for wall kg],reinforcement 20 dia[30 kg],bar bender[3],skilled
labour[5],supervisor[3],unskilled labour[12]
for road reinforcement 25 dia[20 kg],reinforcement 10 dia[10 kg],reinforcement 8 dia[50
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 kg],reinforcement 20 dia[30 kg],bar bender[3],skilled
labour[5],supervisor[3],unskilled labour[12]
construction work
reinforcement 20 dia[20 kg],reinforcement 25 dia[30 kg],bar bender[2],skilled
laying of reinforcement
labour[10],unskilled labour[20]
aggregate[1 brass],aggregate 40mm[50 brass],aggregate 60mm[60 brass],bar
concreting of wall bender[2],cement[100 bag],helper[5],sand[80 brass],skilled
labour[10],supervisor[2],unskilled labour[15]
aggregate[1 brass],aggregate 40mm[50 brass],aggregate 60mm[60 brass],bar
concreting of road bender[2],cement[100 bag],helper[5],sand[80 brass],skilled
labour[10],supervisor[2],unskilled labour[15]

Level Resource: Tools→Level Resource→Level

View Resource Over allocation in Resource Graph: Project→Activities. Click on Resource Usage
Profile on Tool Bar
View Resources Schedule: Project→Activities. Click on Resource Usage Spreadsheet on Tool Bar

View Activities work Schedule: Project→Activities. Click on Activity Usage Spreadsheet on Tool
Bar
View Activities Work Schedule Graph: Project→Activities. Click on Activity Resource Usage
Spreadsheet on Tool Bar

Create Report Group: Tools→Reports→Report Group→Add

Create new summary report: Tools→Reports→Reports. Select the Report Group. Click on Add (+)
Response to the report wizard as per requirement

Create new time distributed report: Tools→Reports→Reports. Select the Report Group. Click on
Add (+). Tick the Time Distributed Data check box. Response to the report wizard as per requirement

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Project 3: Factory Unit

Create a project with following

Project Name: Factory unit.
Create a project calendar with following working details
Working days: Monday to Friday
Working times: 8 am to 5 pm. provide a lunch break between 1 am to 2 pm.
Project start date: 9th July, 2020

Create WBS, activities and link the activities. The details on WBS, tasks, predecessors, resources
are provided below.

WBS, Tasks, duration and predecessor details

WBS Activity
Activity Name Duration Predecessors
ID
Site Mobilization 1 set up site 20 days
2 Site clearance 10 days 1 SS+5 days
Piling 3 Positioning of equipments 4 days 2 FS
4 Boring 10 days 3 FS
5 Pile reinforcement 8 days 4 FS-5 days
6 pile concreting 6 days 5 SS+5 days
Pile caps 7 Formwork 10 days 6 FS
8 reinforcement 15 days 7 FS-3 days
9 concreting 18 days 8 SS+10 days
Drainage 10 Drainage 30 days 9 FS
Steel work 11 Erect steel frame 30 days 8 SS+20 days
Brick work 12 External Brickwork 50 days 11
Plastering 13 Internal 15 days 12
14 External 15 days 13 SS
Ground floor slab 15 Reinforcement 10 days 14 FS
16 Concreting 15 days 15 SS+7 days
17 Vacuum dewatering 12 days 16 FS
Cladding 18 roof cladding 20 days 17 FS
19 wall cladding 20 days 18 SS+10 days
Services 20 Services - internal 40 days 19 FS
21 18 SS,19 SS,20
External car park 35 days
SS

Create resources
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Resources details
Unit of Max.
Resource Name Type Std. Rate
measurement Units
Labour Labor 10 Rs10.00/hr
Helper Labor 8 Rs8.00/hr
Supervisor Labor 1 Rs0.00/hr
Engineer Labor 1 Rs0.00/hr
cement Material bag Rs210.00
sand Material brass Rs2,500.00
aggregates Material brass Rs1,500.00
water Material tank of 1000ltr Rs250.00
Structural steel Material Ton Rs63,000.00
Reinforcing steel Material Ton Rs34,000.00
Cladding material Material SQM Rs35.00
Form work Material SQM Rs12.00
Non
Excavator 1 Rs1500.00/hr
Labor
Non
Vibrator 1 Rs750.00/hr
Labor
Non
Mixer 1 Rs850.00/hr
Labor

Load Resources
Resource load details (Note: If no number in the bracket means one unit of resource)

Task Name Resource Names

set up site Labour[6],Helper[5],Supervisor,Engineer
Site clearance Labour[8],Helper[5],Supervisor,water[0.5 tank of 1000ltr]
Piling
Positioning of equipments Labour[4],Helper[3],Supervisor,Engineer,water[0.5 tank of 1000ltr]
Boring Labour[10],Helper[5],Supervisor,Engineer,water[1 tank of 1000ltr]
Pile reinforcement Labour[7],Helper[5],Supervisor,Reinforcing steel[145 tonnes]
Labour[6],Helper[4],Supervisor,cement[500 bag],sand[200
pile concreting
brass],aggregates[300 brass],water[1.5 tank of 1000ltr]
Pile caps
Formwork Labour[8],Helper[5],Supervisor,Engineer,Form work[1,500 SQM]
reinforcement Labour[10],Helper[5],Supervisor,Reinforcing steel[250 tonnes]
Labour[6],Helper[3],Supervisor,Engineer,cement[400 bag],sand[250
concreting
brass],aggregates[300 brass],water[1 tank of 1000ltr]
Drainage Labour[10],Helper[8],Supervisor
Erect steel frame Labour[8],Helper[6],Supervisor,Engineer,Structural steel[75 tonnes]
Labour[10],Helper[8],Supervisor,cement[200 bag],sand[150
External Brickwork
brass],water[1 tank of 1000ltr]
Plastering
Labour[10],Helper[8],Supervisor,cement[150 bag],sand[100
Internal
brass],water[0.5 tank of 1000ltr]
External Labour[10],Helper[8],Supervisor,Engineer,cement[150 bag],sand[100
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 brass],water[0.5 tank of 1000ltr]
Ground floor slab
Reinforcement Labour[8],Helper[4],Supervisor,Engineer,Reinforcing steel[95 tonnes]
Labour[8],Helper[7],Supervisor,cement[300 bag],water[1 tank of
Concreting
1000ltr],sand[200 brass],aggregates[150 brass]
Vaccum dewatering Labour[10],Helper[4],Supervisor
roof cladding Labour[9],Helper[7],Supervisor,Engineer,Cladding material[650 SQM]
wall cladding Labour[9],Helper[8],Supervisor,Engineer,Cladding material[850 SQM]
Services - internal Labour[10],Helper[8],Supervisor
External car park Labour[6],Helper[5],Supervisor

Resource Leveling
1. Check for Over allocation of Resources:
2. Note down the duration of the project before leveling resources.
3. Level resources: Tools→Level Resources—Level
4. Note the duration of project after leveling resources.

Activity Codes
Create following Activity Codes (Enterprise→Activity Codes→Modify→Add)
Create Value for each Activity Code (Select Activity Code. Click on add)
Activity Code Values
Department Civil department
Service Department
Work Type Pile work
Concrete work
Cladding work
Site and Service Work
Accountability Mr. Kumar
Mr. Satish
Ms. Neha
Assign the Activity code values to activities as given below (Select Activity. Click on Code tab in
Detail. Click on Assign.)

Activity Name Activity Code Value

Department Work Type Accountability
set up site Service Department Site and Service Work Mr. Kumar
Site clearance Service Department Site and Service Work Mr. Kumar
Positioning of equipments Civil department Pile work Mr. Satish
Boring Civil department Pile work Mr. Satish
Pile reinforcement Civil department Pile work Mr. Satish
pile concreting Civil department Concrete work Mr. Satish
Formwork Civil department Pile work Mr. Satish
reinforcement Civil department Pile work Mr. Satish
concreting Civil department Concrete work Mr. Satish
Drainage Civil department Pile work Mr. Satish
Erect steel frame Civil department Pile work Mr. Satish
External Brickwork Civil department Pile work Mr. Satish
Internal Civil department Pile work Mr. Satish
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External Civil department Pile work Mr. Satish
Reinforcement Civil department Pile work Mr. Satish
Concreting Civil department Concrete work Mr. Satish
Vacuum dewatering Civil department Pile work Mr. Satish
roof cladding Civil department Cladding work Ms. Neha
wall cladding Civil department Cladding work Ms. Neha
Services - internal Service Department Site and Service Work Mr. Kumar
External car park Service Department Site and Service Work Mr. Kumar

Group and Sort to organize the activity schedule on Activity Codes

Create following Activity Schedules and Save (Click on Group and Sort tool. Select
corresponding activity code to organize the activity schedule)

1. Group on Department
2. Group on Work Type
3. Group on Accountability
4. Group on Department and Then by Accountability

Filters to create criteria based schedule (Click on Filter tool. Click on New. Give name and
create appropriate criteria to filter)
Create following filters
1. Create schedule for Civil Department
2. Create Schedule for Service Department
3. Create Schedule for Pile Work
4. Create Schedule for Mr. Satish

Reports
Create Report Group: Tools→Reports→Report Group→Add
Create new summary report: Tools→Reports→Reports. Select the Report Group. Click on Add (+)
Response to the report wizard as per requirement

Create new time distributed report: Tools→Reports→Reports. Select the Report Group. Click on
Add (+). Tick the Time Distributed Data check box. Response to the report wizard as per requirement

Baseline Project Create Report Group: Tools→Reports→Report Group→Add

Create new summary report: Tools→Reports→Reports. Select the Report Group. Click on Add (+)
Response to the report wizard as per requirement

Create new time distributed report: Tools→Reports→Reports. Select the Report Group. Click on
Add (+). Tick the Time Distributed Data check box. Response to the report wizard as per requirement

Create Baseline Project (Project→Maintain Baseline→Add)

Assign Baseline to Current Project (Project→Assign Baseline→Select the Project Schedule under
Project Baseline

Update Progress (Tools→Update Progress. Select Data Date. Select Selected Activities. Click on
Apply)

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PAGE 15 DR. VIJAYA DESAI
View S-Curve (Enterprise →Tracking. Select the project to view earn values and S-curve)

Set the baseline and, update the progress based on following details.
a. Assume the project has started on time and work is completed as per schedule for first 15
days. Update the progress based on this assumption, view earn value table and S-curve.
b. Update the project second time assuming the first task is 100 % complete but second task
did not complete. View earned value table and S-curve.

Project 4: Voltas

The Swiss based Volkart Brothers joined hands with Tata Sons Limited over 6 decades ago to create
Voltas. As India’s largest air conditioning company, Voltas is also one of the most reputed
engineering solution providers specializing in project management. Voltas plays a vital role in
developing the infrastructure of the nation as well as exporting their unparalleled expertise across
Technology, Engineering, Construction, Cooling and Ventilation, Infrastructure Projects, Textile,
Mining and Manufacturing sectors, making them one of the most trusted and reliable engineering
solution providers.

The company has got a work to install HVAC services at Wipro ltd. The details of the project are
provided in the following section. Create EPS, OBS and project plan in P6 for the work.

Create the following for the project

1. EPS and OBS and WBS
2. Create Project and load resources
3. Create time schedule, resource schedule
4. Create resource graph, S-curve
5. Resolve over allocation if any
6. Create Report Group: Voltas (Tools→Reports→Report Groups→Add. Name it as Voltas.)
7. Create following reports under Report Group: Voltas
8. Summary and monthly Report (Select Voltas Group. Click on Add (+) to create new report)
a. WBS schedule (Hint: Select WBS, Select column fields: WBS Code, WBS Name,
Remaining duration, Start, Finish, Remaining Total Cost)
b. Resources cost summary (Hint: select Summary Resource assignment. Select column
fields: Resource ID Name, Budgeted Units, Budgeted Cost. Remove Indent and Select
Show Summary Only under Group and Sort option)
c. Create the above report scheduled on month. (Hint use time distributed data option.)

EPS
1. Voltas Projects
2. Domestic Projects
3. Cooling and refrigeration
4. Air Conditioning
4. Air Cooler
4. Commercial Refrigeration
4. Water Cooler
3. Textile Machinery
3. Mining and Construction Equipments
2. International Projects
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PAGE 16 DR. VIJAYA DESAI
OBS
Chairman – Noel Tata
COO Domestic – Salil Kapoor
Director – Nani Javeri
Director – Deshpande
Director – Sarangi
COO International - Jayant Balan

Project: HVAC Works at WIPRO LTD.

Project start: date 1/6/2020

Calendar: 6 days work week. Weekly off: Sunday.

8 hours work per day
Start time of day: 9 am end time of day: 5 pm

Assign Calendar to project.

Set Times units: Edit→User Preferences→Time Unit. Set Unit Format to Day and Durations
Format to Day. Click on Show Unit label and Show Duration label.

Table 1: WBS structure

WBS level 1/level 2/level 3/level 4
level 1 Preliminary Activities
level 1 Receipt of Inputs from Client - For S5 & MB
level 1 HVAC Works
level 2 Technical Datasheets
level 2 Procurement
level 2 Manufacturing Clearance
level 2 Delivery of Materials
level 2 Installation
level 3 Block 1 & 2 - (S5 Building & Middle Block Building)
level 4 Work Front availability
level 4 Plant Room
level 4 Ground Floor to Third Floor
level 4 Fourth Floor to Terrace Floor
level 2 Testing & Commissioning
level 3 Block 1 (S5 Building)
level 3 Block 2 (Middle Block)

Table 2: Activities, duration and predecessor (Note: Activity with 0 duration is a milestone)

ID Task Name Duration Predecessors

Project : HVAC Works at WIPRO LTD.
Preliminary Activities
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 3 Receipt of LOI 0 days
4 Receipt of Purchase Order from Client 0 days 3
5 Receipt of Work Order from Client 0 days 3
6 Submission of Bank Guarantee 3 days 4,5
7 Mobilization Advance 0 days 4,5,6
8 Mobilization 7 days 7
9 Kick off meeting 1 day 4,5
Receipt of Inputs from Client - For S5 & MB
11 Receipt of Architectural drawings in AutoCAD 0 days 4,5
12 Receipt of RCP layouts in AutoCAD Format 0 days 4,5
13 Receipt of Co-ordinate service drawings in AutoCAD Format 0 days 4,5
14 Receipt of all inputs 0 days 11,12,13,6,7,8,9
HVAC Works
Technical Datasheets
17 Chilled water & Condenser water Pumps 8.13 days 14
18 Cooling Tower 2 days 14FS+4 days
19 Air Handling Units 5 days 14FS+6 days
20 Ceiling Suspended Units 5 days 14FS+8 days
21 Fan Coil Units 3 days 14FS+13 days
22 Fresh Air Fans/Ventilation Fans for Toilet & Kitchen 4 days 14FS+17 days
23 Staircase Pressurization Fans 5 days 14FS+19 days
24 Exhaust Fans for Toilet & Kitchen 5 days 14FS+22 days
25 Hydrogen Exhaust Fans - Battery Exhaust 4 days 14FS+25 days
26 Propeller & Duct Inline Fans 3 days 14FS+28 days
27 Jet Fans 2 days 14FS+31 days
28 Electrical Panels 3 days 14FS+33 days
29 Ducting 2 days 14FS+17 days
30 Insulation 2 days 14FS+39 days
31 Piping 3 days 14FS+39 days
32 Valves 3 days 14
33 Under deck Insulation 2 days 14
Procurement
35 Chilled water & Condenser water Pumps 2 days 17
36 Cooling Tower 2 days 18
37 Air Handling Units 3 days 19
38 Ceiling Suspended Units 2 days 20
39 Fan Coil Units 4 days 21
40 Fresh Air Fans/Ventilation Fans for Toilet & Kitchen 3 days 22
41 Staircase Pressurization Fans 2 days 23
42 Exhaust Fans for Toilet & Kitchen 2 days 24
43 Hydrogen Exhaust Fans - Battery Exhaust 2 days 25
44 Propeller & Duct Inline Fans 1 day 26
45 Jet Fans 2 days 27
46 Electrical Panels 5 days 28
47 Ducting 2 days 29
48 Insulation 3 days 30
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 49 Piping 2 days 31
50 Valves 3 days 32
51 Under deck Insulation 2 days 33
Manufacturing Clearance
53 Chilled water & Condenser water Pumps 1 day 35
54 Cooling Tower 0 days 36
55 Air Handling Units 2 days 37
56 Ceiling Suspended Units 1 day 38
57 Fan Coil Units 1 day 39
58 Fresh Air Fans/Ventilation Fans for Toilet & Kitchen 2 days 40
59 Staircase Pressurization Fans 1 day 41
60 Exhaust Fans for Toilet & Kitchen 1 day 42
61 Hydrogen Exhaust Fans - Battery Exhaust 1 day 43
62 Propeller & Duct Inline Fans 1 day 44
63 Jet Fans 2 days 45
64 Electrical Panels 2 days 46
65 Ducting 3 days 47
66 Insulation 1 day 48
67 Piping 1 day 49
68 Valves 2 days 50
69 Under deck Insulation 1 day 51
Delivery of Materials
71 Chilled water & Condenser water Pumps 50 days 53
72 Cooling Tower 60 days 54FS+50 days
73 Air Handling Units 30 days 55FS+20 days
74 Ceiling Suspended Units 30 days 56FS+50 days
75 Fan Coil Units 30 days 57
76 Fresh Air Fans/Ventilation Fans for Toilet & Kitchen 60 days 58
77 Staircase Pressurization Fans 30 days 59
78 Exhaust Fans for Toilet & Kitchen 60 days 60
79 Hydrogen Exhaust Fans - Battery Exhaust 90 days 61
80 Propeller & Duct Inline Fans 15 days 62
81 Jet Fans 90 days 63
82 Electrical Panels 90 days 64
83 Ducting 15 days 65
84 Insulation 15 days 66
85 Piping 15 days 67
86 Valves 30 days 68
87 Under deck Insulation 15 days 69
88 Installation
Block 1 & 2 - (S5 Building & Middle Block Building)
Work Front availability
91 Foundation for Pumps, Cooling Tower & Piping 0 days 17,18
92 Foundation for Air Handling Units 0 days 19
Clearance to start works in Plant room with Construction
93 Power availability 0 days 85

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 94 Readiness of Chiller for Piping work 0 days 85
95 Readiness of Ground to Third Floor 0 days 85
96 Readiness of Fourth to Terrace Floor 0 days 85
Plant Room
98 Chilled Water Pumps 19 days 71
99 Condenser Water Pumps 19 days 71
100 Cooling Tower 29 days 72
101 Piping Works 24 days 85
Ground Floor to Third Floor
103 Air Handling Units 30 days 73
104 Ceiling Suspended Units 25 days 74
105 Fan Coil Units 30 days 75
106 Ventilation Fans 45 days 76
107 Exhaust Fans 40 days 78
108 Ducting Works 30 days 83
109 Piping Works 25 days 85
Fourth Floor to Terrace Floor
111 Air Handling Units 30 days 103
112 Ceiling Suspended Units 25 days 104
113 Fan Coil Units 30 days 105
114 Ventilation Fans 45 days 106
115 Exhaust Fans 40 days 107
116 Ducting Works 30 days 108
117 Piping Works 25 days 109
Testing & Commissioning
Block 1 (S5 Building) 89
120 Availability of Power 0 days
121 Availability of Water 0 days
122 Commissioning 25 days
Block 2 (Middle Block) 89
124 Availability of Power 0 days
125 Availability of Water 0 days 124
126 Commissioning 25 days 125

Table 3: Resources
Unit of Max.
Resource Name Type Price/unit
Measure Units
Group: Employee 28
₹
Sales Manager labor 1
100,000.00/month
Commercial Officer labor 1 ₹ 60,000.00/month
Project Manager labor 2 ₹ 80,000.00/month
Project Engineer labor 4 ₹ 35,000.00/month
Planning Engineer labor 3 ₹ 35,000.00/month
Engineering Head labor 1 ₹ 80,000.00/month
Material In-charge labor 3 ₹ 70,000.00/month

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 Quality Engineer labor 1 ₹ 40,000.00/month
Project Coordinator labor 2 ₹ 50,000.00/month
Construction Manager labor 3 ₹ 50,000.00/month
Site Engineer labor 3 ₹ 25,000.00/month
Site supervisor labor 3 ₹ 20000.00/month
Commissioning Engineer labor 1 ₹ 40,000.00/month
Group: Tools/Machines
Chilled water & Condenser water Pumps Material No 2 ₹ 10,000.00
Cooling Tower Material No 1 ₹ 10,000.00
Air Handling Units Material No 1 ₹ 15,000.00
Ceiling Suspended Units Material No 2 ₹ 5,000.00
Fan Coil Units Material No 2 ₹ 5,000.00
Ventilation Fans Material No 2 ₹ 3,000.00
Staircase Pressurization Fans Material No 2 ₹ 3,000.00
Exhaust Fans for Toilet & Kitchen Material No 2 ₹ 3,000.00
Hydrogen Exhaust Fans - Battery Exhaust Material No 2 ₹ 5,000.00
Propeller & Duct Inline Fans Material No 2 ₹ 5,000.00
Jet Fans Material No 2 ₹ 5,000.00
Electrical Panels Material No 2 ₹ 150.00
Group: Material
Ducting Material Sqmt ₹ 250.00
Insulation Material Sqmt ₹ 200.00
Piping Material Rmt ₹ 250.00
Valves Material No ₹ 150.00
Under deck Insulation Material Sqmt ₹ 250.00

Table 4: Resource Load

Preliminary Activities Resources
3 Receipt of LOI Sales Manager
4 Receipt of Purchase Order from Client Sales Manager
5 Receipt of Work Order from Client Sales Manager
6 Submission of Bank Guarantee Commercial Officer
Technical Datasheets
17 Chilled water & Condenser water Pumps Planning Engineer
18 Cooling Tower Planning Engineer
19 Air Handling Units Planning Engineer
20 Ceiling Suspended Units Planning Engineer
21 Fan Coil Units Planning Engineer
Fresh Air Fans/Ventilation Fans for Toilet &
22 Kitchen Planning Engineer
23 Staircase Pressurization Fans Planning Engineer
24 Exhaust Fans for Toilet & Kitchen Planning Engineer
25 Hydrogen Exhaust Fans - Battery Exhaust Planning Engineer
26 Propeller & Duct Inline Fans Planning Engineer
27 Jet Fans Planning Engineer
28 Electrical Panels Planning Engineer
29 Ducting Planning Engineer
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 30 Insulation Planning Engineer
31 Piping Planning Engineer
32 Valves Planning Engineer
33 Underdeck Insulation Planning Engineer
Procurement
Material In-charge, Chilled water &
35 Chilled water & Condenser water Pumps Condenser water Pumps[1 No]
36 Cooling Tower Material In-charge, Cooling Tower[1 No]
Material In-charge, Air Handling Units[1
37 Air Handling Units No]
Material In-charge, Ceiling Suspended
38 Ceiling Suspended Units Units[1 No]
39 Fan Coil Units Material In-charge, Fan Coil Units[1 No]
Fresh Air Fans/Ventilation Fans for Toilet & Material In-charge, Ventilation Fans[1
40 Kitchen No]
Material In-charge, Staircase
41 Staircase Pressurization Fans Pressurization Fans[1 No]
Material In-charge, Exhaust Fans for
42 Exhaust Fans for Toilet & Kitchen Toilet & Kitchen[1 No]
Material In-charge, Hydrogen Exhaust
43 Hydrogen Exhaust Fans - Battery Exhaust Fans - Battery Exhaust[1 No]
Material In-charge, Propeller & Duct
44 Propeller & Duct Inline Fans Inline Fans[1 No]
45 Jet Fans Material In-charge, Jet Fans[1 No]
Material In-charge, Electrical Panels[1
46 Electrical Panels No]
47 Ducting Material In-charge, Ducting[1 sqft]
48 Insulation Material In-charge, Insulation[1]
49 Piping Material In-charge, Piping[1]
50 Valves Material In-charge, Valves[1]
Material In-charge, Underdeck
51 Underdeck Insulation Insulation[1]
Manufacturing Clearance
53 Chilled water & Condenser water Pumps Project Coordinator
54 Cooling Tower Project Coordinator
55 Air Handling Units Project Coordinator
56 Ceiling Suspended Units Project Coordinator
57 Fan Coil Units Project Coordinator
Fresh Air Fans/Ventilation Fans for Toilet &
58 Kitchen Project Coordinator
59 Staircase Pressurization Fans Project Coordinator
60 Exhaust Fans for Toilet & Kitchen Project Coordinator
61 Hydrogen Exhaust Fans - Battery Exhaust Project Coordinator
62 Propeller & Duct Inline Fans Project Coordinator
63 Jet Fans Project Coordinator
64 Electrical Panels Project Coordinator
65 Ducting Project Coordinator
66 Insulation Project Coordinator
67 Piping Project Coordinator
68 Valves Project Coordinator
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 69 Underdeck Insulation Project Coordinator
Delivery of Materials
71 Chilled water & Condenser water Pumps Construction Manager
72 Cooling Tower Construction Manager
73 Air Handling Units Construction Manager
74 Ceiling Suspended Units Construction Manager
75 Fan Coil Units Construction Manager
Fresh Air Fans/Ventilation Fans for Toilet &
76 Kitchen Site Engineer
77 Staircase Pressurization Fans Site Engineer
78 Exhaust Fans for Toilet & Kitchen Site Engineer
79 Hydrogen Exhaust Fans - Battery Exhaust Site Engineer
80 Propeller & Duct Inline Fans Site Engineer
81 Jet Fans Site Engineer
82 Electrical Panels Site supervisor
83 Ducting Site supervisor
84 Insulation Site supervisor
85 Piping Site supervisor
86 Valves Site supervisor
87 Underdeck Insulation Site Engineer
Plant Room
98 Chilled Water Pumps Project Engineer
99 Condenser Water Pumps Project Engineer
100 Cooling Tower Project Engineer
101 Piping Works Project Engineer
Ground Floor to Third Floor
103 Air Handling Units Project Manager
104 Ceiling Suspended Units Project Manager
105 Fan Coil Units Project Manager
106 Ventilation Fans Project Manager
107 Exhaust Fans Project Manager
108 Ducting Works Project Manager
109 Piping Works Project Manager
Fourth Floor to Terrace Floor
111 Air Handling Units Construction Manager
112 Ceiling Suspended Units Construction Manager
113 Fan Coil Units Construction Manager
114 Ventilation Fans Project Manager
115 Exhaust Fans Project Manager
116 Ducting Works Project Manager
117 Piping Works Project Manager

Do the following
1. Check if resources are over allocated (Use Resource Usage Profile tool from the tool bar in activity
module)
2. Level Resources (Tools→Level Resources→Level)
3. Set the Baseline (Project→Maintain Baseline→Add)
4. Assign Baseline (Project→Assign Baseline→Project Baseline. Select the project schedule)

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PAGE 23 DR. VIJAYA DESAI
5. View Baseline Bar in Gantt Chart (Click on Bars tool on tool Bar. Click on Default. Tick Display
for Project Baseline)

Updating Actual Progress

Update 1
1. Update progress for first three activities to be completed on time. Click on the Progress Spot
light on tool bar. Drag the yellow line on Gantt Chart to select first three activities. Ensure
three activities are covered in the yellow spot light. Click Tools→Update Progress→All
highlighted activities→Apply. (Note when Progress spot light is used data date is
automatically picked up as per the progress spot light in Update)
2. View Earn Value. Enterprise→Tracking. Select the project to view S-curve and earn value
upto the data date.
3. Create report to show weekly progress of the activity and summary of activity progress

Update 2
1. Select forth activity. Click on Status tab in activity detail. Tick Started. Enter 100 %. Tick
Finished. Select Date in Finished 10 days later than the current Finished date to show delay.
Click on Schedule (F9 or Schedule tool on tool Bar etc.). Enter Data date as that of Finished
date. Click on Schedule.
2. Do step 2 and 3 as in Update 1.
Control Delays (Note: you must update the actual progress with delay)
By scheduling a specific activity on non-work day
1. Create a calendar making copy of the project calendar. (Enterprise →Calendar→Add)
2. Name it as “7 days work”
3. Modify if to make all 7 days working (Select calendar and click on modify. Total work
hours/day→Work week)
4. Select Activity to be brought back to baseline schedule and assign the calendar to it. (Click on
General tab in Activity detail. Assign calendar under Activity Calendar)

Adding more resources

1. Select the activity whose delay to be reduced.
2. Drag the current finish end of the activity bar and drop it to the level of baseline finish date.
OR
1. Select activity and edit the current Finish date to Baseline finish date in the status tab of
activity detail.
2. Check the resources load in resource tab of activity detail. Remaining unit per time will
automatically increase.

Schedule overtime work

Create summary and monthly report

1. Planned cost, actual cost, planned quantity and actual quantity of resources
2. Monthly planned and actual work of activities in cost
3. CV and SV of activity
4. Think of more such reports and create.

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PAGE 24 DR. VIJAYA DESAI