Higher Education

Learning Agreement for Studies

Student’s name

Subject area,
Student Last name (s) First name (s) Date of birth Nationality1 Sex [M/F] Academic year Study cycle2 Code3

Sending Erasmus code4 Country, Contact person Contact person

Institution Name Faculty (if applicable) Department Address Country code5 name6 e-mail / phone

Receiving Erasmus code Country, Contact person Contact person

Institution Name Faculty (if applicable) Department Address Country code name e-mail / phone

Study Programme at Receiving Institution

Planned period of the mobility: from [month/year] ……………. to [month/year] ……………

Table A Component7 Semester Number of ECTS credits (or equivalent)9

Component title
Before the code [e.g. autumn / to be awarded by the receiving
(as indicated in the course catalogue8) at the receiving institution
mobility (if any) spring/ term] institution upon successful completion

Total: …
Web link to the course catalogue at the receiving institution describing the learning outcomes: [web link to the relevant information]

The level of language competence in ________ [the main language of instruction] that the student already has or agrees to acquire by the start of the study period is:
A1 □ A2 □ B1 □ B2 □ C1 □ C2 □ Native speaker □

Recognition at Sending Institution

Number of ECTS credits (or equivalent)

for the group of educational
Table B Component Semester
Component title components in the student's degree that
Before the code [e.g. autumn /
(as indicated in the course catalogue) at the receiving institution would normally be completed at the
mobility (if any) spring / term]
sending institution and which will be
replaced by the study abroad

Total: …
Provisions applying if the student does not complete successfully some educational components: [web link to the relevant information]

By signing this document, the student, the sending institution and the receiving institution confirm that they approve the proposed Learning Agreement and that they will comply with all the
arrangements agreed by all parties. Sending and receiving institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for studies (or the
principles agreed in the inter-institutional agreement for institutions located in Partner Countries). The sending institution and the student should also commit to what is set out in the
Erasmus+ grant agreement. The receiving institution confirms that the educational components listed in Table A are in line with its course catalogue and should be available to the student.
The sending institution commits to recognise all the credits gained at the receiving institution for the successfully completed educational components and to count them towards the
student's degree as described in Table C. Any exceptions to this rule are documented in an annex of this Learning Agreement and agreed by all parties. The student and receiving institution
will communicate to the sending institution any problems or changes regarding the proposed mobility programme, responsible persons and/or study period.
Commitment Name Function Phone number Email Date Signature
Student Student
10
Responsible person at
the Sending Institution
Responsible person at the
Receiving Institution
 Higher Education
Learning Agreement for Studies
Student’s name
 Higher Education
Learning Agreement for Studies
Student’s name

During Mobility

Exceptional changes to Table A

(to be approved by e-mail or signature by the student, the responsible person in the sending institution and the responsible person in the receiving institution)
Number of ECTS credits (or
Component title Deleted Added
Table A bis Component equivalent) to be awarded
(as indicated in the course component component
During the code Reason for change by the receiving institution
catalogue) at the receiving [tick if [tick if
mobility (if any) upon successful completion
institution applicable] applicable]
of the component
□ □
□ □

Exceptional changes to Table B

(to be approved by e-mail or signature by the student and the responsible person in the sending institution)
Number of ECTS credits
(or equivalent) for the
group of educational
Component title Deleted Added components in the
Table B bis Component
(as indicated in the course component component student's degree that
During the code Reason for change
catalogue) at the sending [tick if [tick if would normally be
mobility (if any)
institution applicable] applicable] completed at the sending
institution and which will
be replaced by the study
abroad
□ □
□ □

After Mobility

Academic Outcomes at Receiving Institution

Start and end dates of the study period: from [day/month/year] ……………. to [day/month/year] …………….

Table C Component Was the component successfully Number of ECTS

Component title (as indicated in the course catalogue) Receiving
After the code completed by the student? credits
at the receiving institution Institution Grade
mobility (if any) [Yes/No] (or equivalent)

Total: …

Recognition Outcomes at Sending Institution

Start and end dates of the study period: from [day/month/year] ……………. to [day/month/year] …………….

Table D Component
Title of recognised component (as indicated in the course Sending Institution Grade
After the code Number of ECTS credits
catalogue) at the sending institution (if applicable)
mobility (if any)

Total: …
 Higher Education
Learning Agreement for Studies
Student’s name

Annex 1: Guidelines
The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the study period abroad
and to ensure that the student will receive recognition in his/her degree for the educational components successfully
completed abroad.

It is recommended to use this template. However, if higher education institutions already have an IT system in place to
produce the Learning Agreement or the Transcript of Records, they can continue using it. What is important is that all
the information requested in this template is provided, no matter in which format (e.g. font size and colours can be
modified), provided that it respects certain requirements outlined in the sections below.

How to use the Learning Agreement:

Before the mobility, it is necessary to fill in page 1 with information on the student, the sending and the receiving
institutions and the three parties have to agree on the section to be completed before the mobility.

On page 1, most of the information related to the student, sending and receiving organisations will have to be encoded
in the Mobility Tool+ (for Capacity Building projects, in the EACEA Mobility Tool). Institutions can decide to add more
information (e.g. additional contact person in the coordinating institution of a consortium) or to request less in case
some of the information is already provided in other documents internal to the institution. However, it should at least
include the names of the two institutions, and names and contact details of the student and persons of contact in both
the sending and receiving institutions.

The tables to be completed during the mobility (tables Abis and Bbis) should only be used if it is necessary to
introduce changes to the original mobility programme. These tables and the section before mobility (tables A and B)
should always be kept together in all communications.

After the mobility, the receiving institution should send a Transcript of Records to the student and the sending
institution (table C). Finally the sending institution should issue a Transcript of Records (table D) to the student or record
the results in a database accessible to the student.

PROPOSED MOBILITY PROGRAMME

The proposed mobility programme includes the indicative start and end months of the agreed study programme that the
student will carry out abroad.

The Learning Agreement must include all the educational components to be carried out by the student at the
receiving institution (in table A) and it must contain as well the group of educational components that will be replaced in
his/her degree by the sending institution (in table B) upon successful completion of the study programme abroad. It is
necessary to fill in tables A and B thoroughly before the mobility. Additional rows can be added as needed to tables A and
B. Additional columns can also be added, for example, to specify the study cycle-level of the educational component. The
presentation of this document may also be adapted by the institutions according to their specific needs. However, in
every case, the two tables A and B must be kept separated, i.e. they cannot be merged. The objective is to make
clear that there needs to be no one to one correspondence (neither in terms of content nor in terms of credits)
between the courses followed abroad and the ones replaced at the sending institutions. The aim is rather that a group of
learning outcomes achieved abroad replaces a group of learning outcomes at the sending institution, without having a
one to one correspondence between particular modules or courses.

A normal academic year of full-time study is normally made up of educational components totalling 60 ECTS credits. It
is recommended that for mobility periods shorter than a full academic year, the educational components selected should
equate to a roughly proportionate number of credits. In case the student follows additional educational components
beyond those required for his/her degree programme, these additional credits must also be listed in the study
programme outlined in table A.

Where all credits in Table A are recognised as forming part of the programme at the sending institution without any
further conditions being applied, Table B may be completed with a reference to the mobility window 11. When mobility
windows are embedded in the curriculum, it will be enough to fill in table B with a single line as described below:

Recognition at Sending Institution

Number of ECTS credits (or equivalent) for the group of
Table C
Component title (as indicated in the Semester educational components in the student's degree that would
Before the
Component course catalogue) at the receiving [e.g. autumn / spring / normally be completed at the sending institution and which
mobility
code (if any) institution term] will be replaced by the study abroad

Mobility window … Total: 30

 Higher Education
Learning Agreement for Studies
Student’s name

Otherwise, the group of components will be included in Table B as follows:

Recognition at Sending Institution

Number of ECTS credits (or equivalent) for the group of
Table C Component title Semester
Component educational components in the student's degree that would
Before the (as indicated in the course catalogue) [e.g. autumn / spring /
code (if any) normally be completed at the sending institution and which
mobility at the receiving institution term]
will be replaced by the study abroad
Course x … 10
Module y … 10
Laboratory work … 10
Total: 30

The sending institution must fully recognise the number of ECTS credits (or equivalent) contained in table A if there are
no changes to the study programme abroad and the student successfully completes it. Any exception to this rule should
be clearly stated in an annex of the Learning Agreement and agreed by all parties. Example of justification for non-
recognition: the student has already accumulated the number of credits required for his/her degree and does not need
some of the credits gained abroad.

Since the recognition will be granted to a group of components and it does not need to be based on a one to one
correspondence between single educational components, the sending institution must foresee which provisions will apply
if the student does not successfully complete some of the educational components from his study programme abroad. A
web link towards these provisions should be provided in the Learning Agreement.

In all cases, the student will report via the on-line EU survey on the full recognition by the sending institution of his/her
credits achieved abroad based on what has been agreed in Table B (or table B bis in case of changes during the mobility)
and its possible annexes.

A recommended level in the main language of instruction has been agreed between the sending and receiving institutions
in their inter-institutional agreement. The sending HEI is responsible for providing support to its nominated candidates so
that they can have the recommended language skills at the start of the study period.

For mobility between Programme Countries, and for the languages covered by the Erasmus+ Online Linguistic Support
(OLS), the student must carry out the OLS language assessment before and at the end of the mobility period, except for
native speakers. The completion of the online assessment before departure is a pre-requisite for the mobility, except in
duly justified cases. This assessment will be taken after the student is selected, but before signing the Learning
Agreement or, alternatively, the grant agreement, whenever agreed with the sending institution.

The OLS has been designed to assist Erasmus+ students in improving their knowledge of the language in which they will
study before and during their stay abroad, to ensure a better quality of learning mobility.

For all mobilities, in case the level of the student before the mobility is below the recommended one, the sending HEI
and the student commit that he/she will reach the recommended level by the start of the mobility, with the support to be
provided by the sending or receiving institution (either with courses that can be funded by the Organisational Support
grant or with the Erasmus+ OLS language courses, where applicable).

The level of language competence that the student already has or agrees to acquire by the start of the study period has
to be reported in the Learning Agreement in the box indicated below or, alternatively, in the grant agreement. The
student commits to reach this reported level in the main language of instruction by the start of the study period.

The level of language competence in __________ [the main language of instruction] that the student already has or agrees to acquire by the start of the study period
is: A1 □ A2 □ B1 □ B2 □ C1 □ C2 □ Native speaker □

All the students who took the assessment with the Erasmus+ OLS before the mobility will also take a final assessment at
the end of the mobility. More opportunities are available with OLS. Please visit [Link]

All parties must sign the Learning Agreement; however, it is not compulsory to circulate papers with original
signatures, scanned copies of signatures or digital signatures may be accepted, depending on the national legislation.

CHANGES TO THE ORIGINAL LEARNING AGREEMENT

The section to be completed during the mobility (Tables Abis and Bbis) is needed only if changes have to be
introduced into the original Learning Agreement. In that case, the section to be completed before the mobility
(Tables A and B) should be kept unchanged and changes should be described in this section.

Changes to the mobility study programme should be exceptional, as the three parties have already agreed on a group
of educational components that will be taken abroad, in the light of the course catalogue that the receiving institution
has committed to publish well in advance of the mobility periods and to update regularly. However, introducing changes
might be unavoidable due to, for example, timetable conflicts.
 Higher Education
Learning Agreement for Studies
Student’s name

Other reasons for a change can be the request for an extension of the duration of the mobility programme abroad.
Such a request can be made by the student at the latest one month before the foreseen end date.

These changes to the mobility study programme should be agreed by all parties within four to seven weeks
(after the start of each semester). Any party can request changes within the first two to five-week period after regular
classes/educational components have started for a given semester. The exact deadline has to be decided by the
institutions. The shorter the planned mobility period, the shorter should be the window for changes. All these changes
have to be agreed by the three parties within a two-week period following the request. In case of changes due to an
extension of the duration of the mobility period, changes should be made as timely as possible as well.

Changes to the study programme abroad should be listed in table Abis and, once they are agreed by all parties, the
sending institution commits to fully recognise the number of ECTS credits (or equivalent) as presented in table Bbis. Any
exception to this rule should be documented in an annex of the Learning Agreement and agreed by all parties. The total
number of ECTS credits (or equivalent) indicated in table Abis should refer solely to the ECTS credits (or equivalent)
inserted/removed in this table, and not to the total of ECTS (or equivalent) credits referring to table A. For example:

Exceptional changes
(to be approved by e-mail or signature by the student, the responsible person in the sending institution and the responsible person in the receiving institution)
Component title (as Deleted Added
Table Abis
indicated in the course component component Reason Number of ECTS credits (or equivalent) to be awarded by
During the
Component catalogue) at the [tick if [tick if for the receiving institution upon successful completion of the
mobility
code (if any) receiving institution applicable] applicable] change component

XXX  □ A3 5

YYY □  B1 8

Only if the changes described in table Abis affect the group of educational components in the student's degree (table B)
that will be replaced at the sending institution upon successful completion of the study programme abroad, Table Bbis
should be used. Additional rows and columns can be added as needed to tables Abis and Bbis.

Exceptional changes
(to be approved by e-mail or signature by the student and the responsible person in the sending institution)
Component title (as Deleted Added Number of ECTS credits (or equivalent) for the group of
Table Bbis
indicated in the course component component Reason educational components in the student's degree that would
During the
Component catalogue) at the [tick if [tick if for normally be completed at the sending institution and which
mobility
code (if any) sending institution applicable] applicable] change will be replaced by the study abroad
□ □
□ □

In case of changes in the responsible person(s), the information below should be inserted. Additional rows and columns can
be added.
Changes in the responsible person(s), if needed Name Function Phone number Email
New responsible person at the Sending Institution
New responsible person at the Receiving Institution

All parties must confirm that the proposed amendments to the Learning Agreement are approved. For this
specific section, original or scanned signatures are not mandatory and an approval by email may be enough. The
procedure has to be decided by the sending institution, depending on the national legislation.

RECOGNITION OUTCOMES
The receiving institution commits to provide the sending institution and the student with a Transcript of Records within
a period stipulated in the inter-institutional agreement and normally not longer than five weeks after
publication/proclamation of the student’s results at the receiving institution. It can be provided electronically or with
other means accessible to the student.

The Transcript of Records from the receiving institution will contain at least the minimum information requested in this
Learning Agreement template. Table C (or the representation that the institution makes of it) will include all the
educational components agreed in table A and, if there were changes to the study programme abroad, in table Abis. In
addition, grade distribution information should be included in the Transcript of Records or attached to it (a web link
where this information can be found is enough). The actual start and end dates of the study period will be included
according to the following definitions:

- The start date of the study period is the first day the student has been present at the receiving institution. For
example, this could be the start date of the first course/first day at work, a welcoming event organised by the receiving
 Higher Education
Learning Agreement for Studies
Student’s name

institution, or language and intercultural courses; this may include attending language courses organised or provided by
other organisations than the receiving institution if the sending institution considers it as a relevant part of the mobility
period abroad.

- The end date of the study period is the last day the student has been present at the receiving institution and not
his actual date of departure. This is, for example, the end of exams period, courses or mandatory sitting period.

Following the receipt of the Transcript of Records from the receiving institution, the sending institution commits to
provide to the student a Transcript of Records, without further requirements from the student, and normally within five
weeks, or record the results in a database or other means accessible to the student.

The sending institution's Transcript of Records must include at least the information listed in table D (the recognition
outcomes) and attach the receiving institution's Transcript of Record.

In case of mobility windows, table D may be completed as follows:

Recognition Outcomes at Sending Institution

Start and end dates of the study period: from [day/month/year] ……………. till [day/month/year] …………….
Table D Component Title of recognised component (as indicated in
After the code (if any) the course catalogue) at the sending institution Number of ECTS credits Sending Institution Grade (if applicable)
mobility
Mobility window Total: 30 …..

Where applicable, the sending institution will translate the grades received by the student abroad, taking into account
the grade distribution information from the receiving institution (for higher education institutions from Programme
Countries, see the methodology described in the ECTS Users' Guide). In addition, all the educational components will
appear as well in the student's Diploma Supplement (not applicable to mobility from Partner Countries). The exact titles
from the receiving institution will also be included in the Transcript of Records that is attached to the Diploma
Supplement.
 Higher Education
Learning Agreement for Studies
Student’s name

Steps to fill in the Learning Agreement for Studies

Before the mobility

Provide mobility programme

If modifications
Identify responsible are needed
persons
Commitment of the three parties with
original
A party /requests
scanned/changes
digital signatures.
in the first 2 to 5-
week period after the start of regular classes/
educational components (after the start of
each semester) N.B.: Request for extension of the
During the mobility
duration to be made up to one month before the foreseen
end date.

Agreement by email by the three parties

within a 2-week period after the request. N.B.:
Changes to be agreed within 4 to 7 weeks after the start
date of the studies.

After the mobility

Receiving institution provides Transcript of

Records to student and sending institution in
period stipulated in IIA (normally max. 5
weeks after results).

Sending institution provides the Transcript of

Records to the student within 5 weeks.
 Higher Education
Learning Agreement for Studies
Student’s name
1
Nationality: Country to which the person belongs administratively and that issues the ID card and/or
passport.
2
Study cycle: Short cycle (EQF level 5) / bachelor or equivalent first cycle (EQF level 6) / master or
equivalent second cycle (EQF level 7) / doctorate or equivalent third cycle (EQF level 8).
3
The ISCED-F 2013 search tool available at [Link] should be
used to find the ISCED 2013 detailed field of education and training that is closest to the subject of the
degree to be awarded to the student by the sending institution.
4
Erasmus code: a unique identifier that every higher education institution that has been awarded with
the Erasmus Charter for Higher Education (ECHE) receives. It is only applicable to higher education
institutions located in Programme Countries.
5
Country code: ISO 3166-2 country codes available at: [Link]
6
Contact person: person who provides a link for administrative information and who, depending on the
structure of the higher education institution, may be the departmental coordinator or will work at the
international relations office or equivalent body within the institution.
7
An "educational component" is a self-contained and formal structured learning experience that
features learning outcomes, credits and forms of assessment. Examples of educational components are: a
course, module, seminar, laboratory work, practical work, preparation/research for a thesis, mobility
window or free electives.
8
Course catalogue: a detailed, user-friendly and up-to-date information on the institution’s learning
environment that should be available to students before entering and throughout their studies to enable
them to make the right choices and use their time most efficiently. The information concerns, for
example, the qualifications offered, the learning, teaching and assessment procedures, the level of
programmes, the individual educational components and the learning resources. The Course Catalogue
should include the names of people to contact, with information about how, when and where to contact
them.
9
ECTS credits (or equivalent): in countries where the "ECTS" system is not in place, in particular for
institutions located in Partner Countries not participating in the Bologna process, "ECTS" needs to be
replaced in the relevant tables by the name of the equivalent system that is used, and a web link to an
explanation to the system should be added.
10
Responsible person in the sending institution: an academic who has the authority to approve the
mobility programme of outbound students (Learning Agreement), to exceptionally amend it when it is
needed, as well as to guarantee full recognition of such programme on behalf of the responsible academic
body.
11
Mobility window: a period of time reserved for international student credit mobility that is embedded
into the curriculum of a study programme.