POLICE ADMINISTRATION AND MANAGEMENT

FINAL TERM

VISION
Imploring the aid of the Almighty, by 2030, We shall be a highly capable, effective and credible police
service working in partnership with a responsive community towards the attainment of a safer place to
live, work and do business.

MISSION
The PNP shall enforce the law, prevent and control crimes, maintain peace and order, and ensure
public safety and internal security with the active support of the community.

CORE VALUES
 Makadiyos (God-fearing)
 Makabayan (Nationalilstic)
 Makatao (Humane)
 Makakalikasan (Environment-Friendly)

DEFINITION OF TERMS

ADMINISTRATION
- An organizational process concerned with the implementation of objectives and plans and
internal operating efficiency.
- Connotes bureaucratic structure and behavior, relatively routine decision-making and
maintenance of the internal order.
POLCE
- A branch of the criminal justice system that has the specific responsibility of maintaining law
and order and combating crime within the society.
POLICE/LAW ENFORCEMENT ADMINISTRATION
- The process involved in ensuring strict compliance, proper obedience of laws and statutes.
- focuses on the policing process or how law enforcement agencies are organized and managed
in order to achieve the goals of law enforcement most effectively, efficiently and productively.
SUPERVISION
- means the act of watching over the work or tasks of the members of the organization to ensure
that desired results are achieved.
MANAGEMENT
- the process of directing and facilitating the work of people organized in formal groups in order
to achieve objectives.
- judicious or wise use of resources (manpower, material, money, equipment, supplies, time etc)
AUTHORITY
- the right to command and control the behaviour of employees in lower positions within an
organizational hierarchy.
- must be viewed in terms of prescribed roles rather than of individuals.
- a particular position within an organization carries the same regardless of who occupies that
position.
HIERARCHY
- represents the formal relationship among superiors and subordinates in any given
organization.
- serves as the framework for the flow of authority downward, and obedience upward, through
the department.
MANAGEMENT OR ADMINISTRATIVE FUNCTIONS

1) PLANNING
- the determination in advance of how the objectives of the organization will be attained.
- the process of setting performance objectives and identifying the actions needed to accomplish
them .
- working out in broad outline the things that need to be done and the methods for doing them to
accomplish the purpose set for the enterprise
2) ORGANIZING
- involves the determination and allocation of the men and women as well as the resource of an
organization to achieve pre-determined goals or objectives of the organization.
- the process of dividing the work to be done and coordinating results to achieve a desired
purpose .
3) DIRECTING
- involves the overseeing and supervising of the human resources and the various activities in an
organization to achieve through cooperative efforts the pre-determined goals or objectives of the
organization.
- also called leading, the process of directing and coordinating the work efforts of other people to
help them accomplish important task
4) CONTROLING
- involves the checking or evaluation and measurement of work performance and comparing it with
planned goals or objectives of the organization, and making the necessary corrective actions so that
work is accomplished as planned.
- the process of monitoring performance, comparing results to objectives and taking corrective action
as necessary
- also called supervising
5) STAFFING
- the task of providing competent men to do the job and choosing the right men for the right job
- involves good selection and processing of reliable and well-trained personnel
- filling the organization with the right people in the right position.
6) REPORTING
- the making of detailed account of activities, work progress, investigations and unusual in order to
keep every one informed or what is going on.
7) BUDGETING
- the forecasting in detail of the results of an officially recognized program of operations based on the
highest reasonable expectations of operating efficiency.

PRINCIPLES OF EFFICIENT MANAGEMENT

DIVISION OF WORK
- Divide work in to specialized tasks and assigned responsibilities to specific individuals. Division of
works leads to specialization, and specialization increases efficiency, and efficiency improves the
productivity and profitability of the organization
- work specialization can increase efficiency with the same amount of effort.
AUTHORITY AND RESPONSIBILITY
- authority includes the right to command and the power to require obedience
- one cannot have authority without responsibility
DISCIPLINE
- necessary for an organization to function effectively, however, the state of the disciplinary process
depends upon the quality of its leaders.
- employees must obey and respect the rules the rules that govern the organization. Good discipline
is the result of effective leadership, a clear understanding between management and workers
regarding the organization’s rules, and the judicious use of penalties for infractions of the rules.

UNITY OF COMMAND
- Each employee has one and only one boss/commander. In other words, a subordinate must report
to only one superior.
- subordinate should receive orders from one superior only.
SCALAR CHAIN
- the hierarchy of authority is the order of ranks from the highest to the lowest levels of the
organization
- shows the vertical hierarchy of the organization which defines an unbroken chain of units from top
to bottom describing explicitly the flow of authority.

THEORIES AND PHILOSOPHY OF POLICE SERVICE

1) HOME RULE THEORY

- policemen are regarded as servants of the community, who rely for the efficiency of their functions
upon the express needs of the people.
- policemen are civil servants whose key duty is the preservation of public peace and security. This
applied in countries that have decentralized government structure.
2) CONTENENTAL THEORY
- policemen are regarded as state or servants of the higher authorities.
- the people have no share or have little participation with the duties nor connection with the police
organization.
- this theory is applied in countries that have centralized government.

Philosophy of the PNP Service

1. Service
2. Honor
3. Justice
 PNP Origin, History and Divisions and Function

The Philippine National Police

Originating from a merging of the Philippine Constabulary and the Integrated National Police, the
Philippine National Police (PNP) is the civilian national police force of the Philippines. The following
is a brief history of the PNP and the organizational structure that it holds today.

I. HISTORICAL HIGHLIGHTS
The Philippine National Police (PNP) originated from the Philippine Constabulary or the PC,
which was inaugurated on August 8, 1901, establishing it as an insular police force under the
American regime. On August 8, 1975, Presidential Decree no. 765 was issued, establishing the
Philippine Constabulary Integrated National Police or the PC/INP as the country’s national police
force. These fragmented and diverse local police units were integrated into a national police force
with the Philippine Constabulary as its nucleus.
After the People’s Revolution in 1986, a new Constitution was promulgated providing for a
police force, which is “national in scope and civilian in character.” Consequently, Republic Act No.
6975 entitled, “An Act Establishing the Philippine National Police under a Reorganized Department of
the Interior and Local government (DILG),” was signed into law on December 13, 1990, which took
effect on January 1, 1991. Subsequently, the PNP was operational on January 29, 1991, whose
members were formerly the PC and the INP and the absorption of the selected members from the
major service units of the Armed Forces of the Philippines such as the Philippine Air Force Security
Command, the Philippine Coast Guard, Philippine Navy, and the Philippine Army.
Thus, to further strengthen the PNP into a highly efficient and competent police force, Republic
Act No. 8551 entitled “PNP Reform and the Reorganization Act of 1998” was enacted on February
17, 1998, amending certain provisions of Republic Act No. 6975.

II. ORGANIZATIONAL STRUCTURE

1. RELATIONSHIP OF THE PNP TO THE DILG

Pursuant to Republic Act No. 6975 as amended by Republic Act No. 8551, The PNP in under
the administrative control and operational supervision of the National Police Commission. Meanwhile,
the NAPOLCOM is an attached agency of the Department of the Interior and Local Government for
policy and program coordination. The Secretary of the Interior and Local government is mandated to
be the Ex- Officio Chairman of NAPOLCOM.
2. THE PNP ORGANIZATIONAL STRUCTURE
In order to accomplish the mission, powers and functions of the PNP, its structure was
provided for as follows:
1. The PNP Command Group is headed by the Chief PNP who is vested with the power to
command and direct the PNP. He is also assisted by two Deputies assigned to
the administration of the PNP and one for operations side.
2. The Chief of the Directorial Staff serves as the Chief Operations Officer of the PNP. He
coordinates, supervises, and directs the Directorial Staff and the PNP units in the performance
of their respective functions.
3. The Internal Affairs Service (IAS) is headed by a Inspector General who assists the Chief
PNP in ensuring operational readiness and investigates infractions of the regulations
committed by the members of the PNP.
4. The Human Rights Affairs Office (HRAO) is headed by a senior police commissioned officer
who serves as a manager of the facility that will supervise the implementation of the guidelines
and policies on human rights laws.
5. The Center for Police Strategy Management (CPSM) serves as the Central facility of the
PNP in coordinating and integrating all strategy management processes, sustaining its strategy
execution and management, and instilling in the organization a culture of strategy focus.
6. The Directorial Staff is composed of 16 directorates. Every Director in each unit has also his
defined function in line with his specialization as follows:
 The Directorate for Personnel and Records Management (DPRM) . The director
optimizes the utilization of personnel resources both from the PNP- uniformed and non-
uniformed personnel.
 The Directorate for Intelligence (DI) . The director manages the gathering/collating of
intelligence objectives through effective management of all intelligence and counter-
intelligence activities of the PNP. He also serves as the linkage of all foreigners with
official transactions with the chief PNP.
 The Directorate for Operations (DO). The director exercises the command, the
control, the direction, the coordination and the supervision of all activities on PNP
operations such as deployment and employment of personnel.
 The Directorate for Logistics (DL) . The director administers and manages material
resources needed for the PNP operations.
 The Directorate for Plans (DPL). The director plans and programs strategic PNP
operations. He also represents the PNP in the inter-agency and international affairs on
peace and order.
 The Directorate for Comptrollership (DC). The director administers and manages the
fiscal financial resources.
 The Directorate for Police-Community Relations (DPCR) . The director formulates
and implements community –related activities, programs and projects. He also
supervises the PNP Salaam Police Center to undertake close monitoring, networking
and liaisoning activities with the Muslim communities in addressing terrorism and
lawless violence in their respective areas to guarantee that the Muslims are not
discriminated, oppressed or singled-out.
 The Directorate for Investigation and Detective Management (DIDM) . The director
coordinates. Controls and supervises all investigation activities.
 The Directorate for Human Resource and Doctrine Development (DHRDD) . The
director formulates policies on matters pertaining to human resources and doctrine
development.
 The Directorate for Research and Development (DRD) . The director engages in research
and development and does testing and evaluation of self-reliant projects.
 The Directorate for Information and Communications Technology Management (DICTM) .
The director integrates and standardizes all the PNP information systems and resources to
further improve the frontline services.
 Five (5) Directorates for Integrated Police Operations (DIPOs) . The Directors of the
clustered areas for Integrated Police Operations, namely: Eastern Mindanao, Western
Mindanao, Visayas, Southern and Northern Luzon are given the responsibility to direct and to
supervise the conduct of integrated anti-criminality, internal security, counter- terrorism
operations, to promote inter-operability with the Armed Forces of the Philippines, and to
provide a system to promote regional socio-economic development.
7. There are 23 National Support Units of the PNP. Eleven (11) of which are administrative while
twelve (12) are operational in nature. The eleven Administrative Units are as follows:
 Logistics Support Service (LSS).
 Information Technology Management Service (ITMS).
 Finance Service (FS).
 Health Service (HS)..
 Communications and Electronics Service (CES).
 Chaplain Service (CHS).
 Legal Service (LS).
 Headquarters Support Service (HSS).
 Engineering Service( ES).
  Training Service (TS). and
 PNP Retirement and Benefits Administration Service (PRBS).

The twelve (12) operational support units and their respective functions are as follows:

 Maritime Group (MG). This group is responsible to perform all police functions over Philippine
Territorial waters, lakes, and rivers along coastal areas to include ports and harbors and small
islands for the security and the sustainability development of the maritime environment.
 Intelligence Group (IG). This group serves as the intelligence and counter-intelligence
operating unit of the PNP.
 Police Security and Protection Group (PSPG) . This group provides security to government
vital installations, government officials, visiting dignitaries and private individuals authorized to
be given protection.
 Criminal Investigation and Detection Group (CIDG) . This group monitors, investigates,
prosecutes all crimes involving economic sabotage, and other crimes of such magnitude and
extent as to indicate their commission by highly placed or professional criminal syndicates and
organizations. It also conducts organized- crime –control, all major cases involving violations of
the revised penal Code, violators of SPECIAL LAWS assigned to them such as Anti-hijacking,
Anti-Carnapping and Cyber crimes among others and atrocities committed by Communist
Party of the Philippines (CPP)/New People’s Army (NPA)/National Democratic Front (NDF).
 Special Action Force (SAF). This group is a mobile strike force or a reaction unit to augment
regional , provincial, municipal and city police force for civil disturbance control, internal
security operations, hostage-taking rescue operations, search and rescue in times of natural
calamities, disasters and national emergencies and other special police operations such as
ant-hijacking, anti-terrorism, explosives and ordnance disposal. On a special note, the PNP Air
Unit is placed under the supervision of SAF.
 Aviation Security Group (AVEGROUP). This group provides security to all airports
throughout the country.
 Highway Patrol Group (HPG). This group enforces the traffic laws and regulations, promote
safety along the highways, enhances traffic safety consciousness through inter- agency
cooperation concerning Police Traffic Safety Engineering, Traffic Safety Education and Traffic
Law enforcement functions and develops reforms in the crime prevention aspect against all
forms of lawlessness committed along National Highway involving the use of motor vehicles.
 Police-Community Relations Group (PCRG) . This group undertakes and orchestrates Police
Community Relations program and activities in partnership with concerned government
agencies, the community, and volunteer organizations in order to prevent crime and attain a
safe and peaceful environment.
 Civil Security Group (CSG). This group regulates business operations and activities of all
organized private detectives, watchmen, security guards/agencies and company guard forces.
It also supervises the licensing and registration of firearms and explosives.
 Crime Laboratory (CL). This group provides scientific and technical, investigative aide and
support to the PNP and other investigative agencies. It also provides crime laboratory
examination, evaluation and identification of physical evidence gathered at the crime scene
with primary emphasis on medical, biological and physical nature.
 PNP Anti-Kidnapping Group (PNP-AKG). This Group serves as the primary unit of the PNP
in addressing kidnapping menace in the country and in handling hostage situations. And
 PNP Anti-Cybercrime Group (PNP- ACG). This Group is responsible for the implementation
of pertinent laws on cybercrimes and anti-cybercrime campaigns of the PNP.

8. For the main PNP operating units, there are seventeen (17) Police Regional Offices nationwide
which correspond to the Regional subdivisions of the country. Directly under the Police
Regional Offices are seventeen (17) Regional Public Safety Battalions (RPSB), eighty (80)
 Police Provincial Offices which correspond to the number of Provinces in the country and
twenty (20) City Police Offices (CPOs) in highly urbanized and independent cities , which are
equivalent to a Provincial Police Office.

The Police Provincial Offices have their respective Provincial Public Safety Companies
(PPSC) which is utilized primarily for internal security operations (ISO). The number of platoons in
a Provincial Public Safety Company is dependent on the existing peace and order situation in the
province concerned.
Finally, a total of 1,766 Police Stations are established nationwide and they are categorized as
follows: 90 Component City Police Stations and 1,507 Municipal Police Stations under the
Police Provincial Offices, 131 Police Stations under the City Police Offices, and 38 Police
Stations/City Police Stations in the National Capital Regional Police Office which serve as the
main operating arms of the PNP for the anti-criminality campaign.

III. THE PNP RANK CLASSIFICATIONS:

The PNP also has a significant feature in line of its rank classifications. It adopts a different
structure for purposes of attaining a more efficient administration, supervision, and control as
compared to the Armed Forces.
These distinct considerations serve as bases for comparison between the ranks of the PNP
and ranks of AFP as presented in the table.

PNP Ranks AFP Ranks

Police Commissioned Officers Commissioned Office
Director General General
Deputy Director General Lieutenant General
Director Major General
Chief Superintendent Brigadier General
Senior Superintendent Colonel
Superintendent Lieutenant Colonel
Chief Inspector Major
Senior Inspector Captain
Inspector 1st and 2nd Lieutenant
Police Non-Commissioned Officers Non-Commissioned Officers
Senior Police Officer IV Master Sergeant
Senior Police Officer III Technical Sergeant
Senior Police Officer II Staff Sergeant
Senior Police Officer I Sergeant
Police Officer III Corporal
Police Officer II Private First Class
Police Officer I Private

IV. THE PNP LINKAGES WITH OTHER LAW ENFORCEMENT ORGANIZATIONS

Domestically, the PNP is linked with the other law enforcement agencies through the National
Law Enforcement Coordinating Committee (NALECC). This body convenes regularly to foster
cooperation and coordination among all law enforcement agencies in the country.
It also supports several law enforcement agencies like the Philippine Center for Transnational
Crimes (PCTC) and the Philippine Drug Enforcement Agency.
It is also linked with the International Enforcement Community thru the INTERPOL, with the
head of the PCTC as the Secretariat, and the Chief PNP as the Chief of the National Central Bureau
and a member of the ASEAN Chiefs of Police or ASEANPOL, and a partner of the United Nations
Center for International Crime Prevention (UNCICP).

V. THE PNP RELATIONSHIP WITH THE AFP

The PNP and AFP complement each other on their pursuit to suppress insurgency, and other
serious threats to national security and in times of national emergency prescribed pursuant to Section
12 of Republic Act 8551.

Consequently there are also governing relationships between them as follows:

1. The PNP enforces laws and ordinances and performs statutory functions while the AFP
exercises primary responsibility on matters involving suppression of insurgency and other
serious threats to national security.
2. The PNP provides assistance to the AFP in insurgency – affected areas while the AFP is also
responsible for the integrated territorial defense system.
3. The PNP assists the AFP for the dispositive action on arrested, captured or surrendered
insurgent within the prescribed reglementary period.
4. The PNP provides assistance to the AFP in the arrest of suspected insurgents with standing
warrants of arrest, and
5. The PNP and the AFP maintain close intelligence coordination and exchanges and share each
other’s accomplishments of their respective mission and functions.

REFERENCES:

BOOK:
1. 1. Dr. Fernando B. Padduyao, POLICE ORGANIZATION AND ADMINISTRATION
2. 2. CARISSA R. MENDOZA, RCrim, LAW ENFORCEMENT ORGANIZATION AND ADMINISTRSATION (MODULE)

ONLINE:
1. The Philippine National Police | Official Gazette of the Republic of the Philippines

Final term
Long quiz
Test I: Identification:

ADMINISTRATION
_________________1. An organizational process concerned with the implementation of objectives
and plans and internal operating efficiency.

POLCE
_________________ 2. A branch of the criminal justice system that has the specific responsibility of
maintaining law and order and combating crime within the society.
POLICE/LAW ENFORCEMENT ADMINISTRATION
_________________ 3. The process involved in ensuring strict compliance, proper obedience of laws
and statutes.
SUPERVISION
_________________ 4. The act of watching over the work or tasks of the members of the
organization to ensure that desired results are achieved.
MANAGEMENT
_________________ 5. The process of directing and facilitating the work of people organized in
formal groups in order to achieve objectives.

AUTHORITY
_________________ 6. The right to command and control the behaviour of employees in lower
positions within an organizational hierarchy.
HIERARCHY
__________________ 7.This is the formal relationship among superiors and subordinates in any
given organization.
PLANNING
__________________ 8. The process of setting performance objectives and identifying the actions
needed to accomplish them .
ORGANIZING
__________________ 9. The determination and allocation of the men and women as well as the
resource of an organization to achieve pre-determined goals or objectives of the organization.
DIRECTING
__________________ 10. Involves the overseeing and supervising of the human resources and the
various activities in an organization to achieve through cooperative efforts the pre-determined goals
or objectives of the organization.
CONTROLING
___________________11. Involves the checking or evaluation and measurement of work
performance and comparing it with planned goals or objectives of the organization, and making the
necessary corrective actions so that work is accomplished as planned.
STAFFING
___________________12. The task of providing competent men to do the job and choosing the right
men for the right job is called _________.
REPORTING
___________________13. The making of detailed account of activities, work progress, investigations
and unusual in order to keep every one informed or what is going on is called _______.
BUDGETING
___________________14. The forecasting in detail of the results of an officially recognized program
of operations based on the highest reasonable expectations of operating efficiency is called ______.

DIVISION OF WORK
___________________15. This work leads to specialization and improves the productivity and
profitability of the organization.
AUTHORITY AND RESPONSIBILITY
___________________16. The right to command and the power to require obedience is called
_____.
UNITY OF COMMAND
___________________17. The principle of effective management which means the employee has
one and only one boss/commander. In other words, a subordinate must report to only one superior.
SCALAR CHAIN
___________________18. The principle of effective management that shows the vertical hierarchy
of the organization and defines an unbroken chain of units from top to bottom.
HOME RULE THEORY
___________________19. This theory is applied in countries that have decentralized government
structure.
CONTENENTAL THEORY
___________________ 20. This theory is applied in countries that have centralized government.

Test II: True or False

Direction: Write TRUE if the statement is correct and FALSE if the statement is wrong.

___________ 1. Maritime Group is a group that is responsible to perform all police functions over
Philippine Territorial waters, lakes, and rivers along coastal areas to include ports and harbors and
small islands for the security and the sustainability development of the maritime environment.
___________ 2. Intelligence Group is group that serves as the intelligence and counter-intelligence
operating unit of the PNP.
___________ 3. Police Security and Protection Group is a group that provides security to government
vital installations, government officials, visiting dignitaries and private individuals authorized to be
given protection.
___________ 4. Criminal Investigation and Detection Group is group that monitors, investigates,
prosecutes all crimes involving economic sabotage, and other crimes of such magnitude and extent
as to indicate their commission by highly placed or professional criminal syndicates and
organizations.
___________ 5. The Special Action Force is a mobile strike force or a reaction unit to augment
regional, provincial, municipal and city police force for civil disturbance control, internal security
operations, hostage-taking rescue operations, search and rescue in times of natural calamities,
disasters and national emergencies and other special police operations such as ant-hijacking, anti-
terrorism, explosives and ordnance disposal.
___________ 6. Highway Patrol Group is group that enforces traffic rules and regulations, promote
safety along the highways, enhances traffic management through inter- agency cooperation
concerning Police Traffic Safety Engineering, Traffic Safety Education and Traffic Law enforcement
functions and develops reforms in the crime prevention.
___________ 7. Police-Community Relations Group is group that undertakes and orchestrates Police
Community Relations program and activities in partnership with concerned government agencies, the
community, and volunteer organizations in order to protect people in all types of crimes as well as to
attain a safety and peaceful environment.
___________ 8. Crime Laboratory is group that provides innovative scientific measures and
investigative techniques to support the PNP and other investigative agencies.
___________ 9. The PNP Anti-Kidnapping Group serves as the secondary unit of the PNP in
addressing kidnapping menace in the country and in handling hostage situations.
___________ 10. The PNP Anti-Cybercrime Group is responsible for the investigation and
implementation of pertinent rules and regulations on cybercrimes and anti-cybercrime campaigns of
the PNP.