SRI KRISHNA COLLEGE OF

TECHNOLOGY
(Accredited by NBA, New Delhi) (An Autonomous Institution)
(Approved by AICTE and affiliated to Anna University)
KOVAIPUDUR, COIMBATORE – 641 042.

SERVICE RULES AND RESPONSIBLITIES

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 TABLE OF CONTENTS

Sl. No. Particulars Page No.

General instructions for the staff at the time of

1 2
joining

2 Leave Rules 4

3 Policies for Promotion 9

4 Rules for TA and DA 11

5 Duties and responsibilities of Teaching faculty 14

6 Duties and responsibilities of Tutor 21

7 Duties and responsibilities of Class Adviser 24

Duties and responsibilities of Senior Class

8 27
Adviser

9 Duties and responsibilities of Head of Department 28

Duties and responsibilities of Administrative

10 31
Officer

11 Staff Recruitment Policy 34

12 Purchase Policy 35

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GENERAL INSTRUCTIONS FOR THE STAFF AT THE
TIME OF JOINING

01. The normal College working hours is 8.45 a.m. to 5.00

p.m. The staff should report to duty 15 Minutes earlier and
leave the college 15 minutes after the scheduled working
hours.

02. The staff members will be issued ID card with Lanyard. It is

mandatory on the part of every staff to wear the lanyard
with ID card whenever, he/she is inside the campus.

03. For availing college Transport facility the staff members

have to contact the transport in- charge. A nominal amount
will be deducted from their salary towards the same, for
teaching faculty and for Non-Teaching staff member
transportation is free.

04. Hostel accommodation if required will be provided with

Principal’s approval. If accommodation availed, the staff
should be ready to take up the responsibility and to assist
the Hostel warden in routine function of the Hostel.

05. Staff members have to sign the attendance register and

register their thump impression in biometric device without
fail twice a day before 8.45 a.m. in the morning session and
after 5.00 p.m. in the evening session.

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06. Dress code :
Faculty (Ladies) – only Sarees
Faculty (Gents) – Plain / Striped only (No designed
dark colour shirts), Shirts tucked in & shoes

07. Staff members should submit State Bank of India Saving

Bank Account details to the office.

08. While joining the college should submit the necessary

certificates (Educational Qualification and service
certificate, Aadhar Card copy, Pan Card copy to the office.

09. Requesting Original Certificates for taking Xerox copies

and for purposes, a requisition letter should be submitted
by the staff to Principal through HOD mentioning the date
of returning the Original certificates along with the
supporting documents.
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 LEAVE RULES
1. Casual Leave(CL)

a. Academic year means June to May. In a Academic year

teaching and non-teaching staff members are entitled to
avail a casual leave of 12 days.

b. Application for any leave must be submitted to the office

after getting the signature of HOD in the prescribed format
by mentioning the necessary alternate arrangements on the
reverse side of the application form before the leave is
actually availed.

c. Under any unforeseen real emergency condition, oral

permission has to be obtained from HOD. Absenting without
proper intimation may lead to “Leave on loss of Pay”.
Availing Leave on loss of pay will affect regular increment,
promotion and vacation.

2. Vacation Leave (VL)

a. The vacation period will be declared at the end of both odd

and even semester. Regular Faculty members who have put
in a minimum of 1 year of continuous service are eligible for
vacation. No on duty leave will be given during the above
mentioned vacation period.

b. Teaching staff are eligible for 7 days of winter vacation and

15 days of summer vacation during one academic year.

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c. As far as possible vacation should be availed within the
declared vacation period. If prevented from vacation for any
specific official work, it can be availed within the academic
year without detrimental to academic work.

d. No College holidays/ Sundays can be prefixed / suffixed to

the vacation. The duration will be calculated from the
starting day of vacation till the day of rejoining duty. If it not
possible to permit continuous vacation due to official work it
should be availed within two spells.

e. It is mandatory on the part of the staff member to report for

duty after completion of their vacation leave. If failing to
report after vacation the whole vacation period will be
treated as LOP.

f. Vacation leave cannot be combined with any type of leave

except OD. If any type of leave combined with VL except OD
then whole VL availed may be treated as LOP, including
holidays / Sundays prefixed / suffixed.

g. Members are requested to proceed on VL only after the

Approval / Sanction from the Principal. Also, they are
requested to submit the leave form with necessary alternate
arrangements and contact address, phone no, email id. etc.

h. Members of Staff having invigilation duties are advised to

attend to it without fail or make proper alternate
arrangement, and inform the Chief Superintendents.

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 i. The staff handling the subject has to be present during the
end semester exam even if he/she is on vacation and is
requested to scrutinize the question paper and submit a
report to the Principal on the same day. For common
subjects / a subject is handled by more than one faculty, at
least one faculty marked by HOD, should be available on
that day for scrutinizing the Question paper and to submit
the report.

j. During vacation period, the faculty members may be

recalled by principal and HOD if any official duties have to
be carried out.

3. ON DUTY (OD)

a. Leave ON DUTY (OD) during regular working period will be

granted to staff for official work only. The vacation period
declared at the end of the odd and even semester in
academic year will not be reckoned as a regular working
period.
b. If the official work falls during vacation period, vacation
leave has to be availed for attending to such works. Leave
ON DUTY will not be granted for any work during vacation
period.

c. The official work for the teaching faculty included the

following:

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 i. Attending conference/seminar/workshop/summer
school/winter school and similar such programmes.

ii. Attending central valuation/project viva voce

evaluation/Practical examination/External
Examination/University representative of Parent
University.

d. The member of the faculty who are pursuing part-time

M.Phil. / M.S/ Ph.D. programmes are eligible for half a day
Leave ON DUTY every week during the regular working
period if needed.

e. For attending the meeting of Board of studies/ Board of

examiners/Academic council/syndicate, to function as an
expert member in inspection committees of parent and other
universities and for attending certain works assigned by
Trustee and/or Principal, leave ON DUTY may be granted
not only during regular working period but also during
vacation period.
f. To carry out all Industry Connect activates.
g. During an academic year a maximum of 23 days only
(inclusive of holidays) can be availed as leave ON DUTY.
h. ON DUTY may be combined with casual leave, vacation
leave and Leave on loss of pay after getting prior permission
from principal.
i. The restriction on the maximum number of days vide clause
4(f), referred above is not applicable to officials of physical
education and placement and training.

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 j. Prior permission has to be taken from principal for leave ON
DUTY. The member of the staff may not be permitted to
avail leave ON DUTY by the Principal, if any academic work
is pending or any other work has to be attended to, in the
institution.
k. Any other categories needing leave ON DUTY will be at the
discretion of the Principal. The decision of the Principal is
final in all above cases.

4. Medical/ Maternity leave

a. If any staff is ill he/ she can avail a medical leave and the
limit will be decided upon case to case basis.

b. Female teaching faculty are eligible to avail maternity leave

of 6 months out of which one month will be with pay and
the balance will be without pay, but the period will be
counted for service.

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 POLICIES FOR PROMOTION

Promotion to higher level of service shall be made subject to

availability of the posts, eligibility of the staff, only on the basis of
merit and efficiency, besides the commitment of the staff to the
cause of all-round development/improvement of the corporate life
of the institution. Other things being equal, seniority will be the
deciding criterion.

As per 6th pay scale revision all promotion will be based on

performance as per Academic Performance Indices (API). The
various indices for performance are specified by AICTE / UGC /
University and the same is followed.

The following are the guidelines based on which the staff are
recommended for promotion to higher levels.

Engineering / MCA / MBA / Science & Humanities

Departments
Asst. Professor to Associate Professor

Qualification as specified for the post of Assistant Professor, as

applicable and PhD or equivalent, in appropriate discipline and,

Minimum of 5 years of experience in teaching and/or research

and/or industry of which at least 2 years shall be post Ph.D is
desirable + Research Publication in Journals and Refereed
Conferences + Contribution to Institutional Development + self
motivated.

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Post Ph.D. publications and guiding Ph.D. student is highly
desirable.

Associate Professor to Professor

Qualifications as specified for the post of Associate Professor, as

applicable, and,

Minimum of 10 years teaching and/or research and/or industrial

experience of which at least 5 years should be at the level of
Associate Professor.
Or
Minimum of 13 years’ experience in teaching and/or Research
and/or Industry.

Post PhD publications and guiding PhD student is highly

desirable.

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 RULES FOR TA & DA

01. The faculty willing to attend Seminar, Conference,

workshop etc. (if there is registration fee or not) should get
the prior approval from HOD and Principal in the
prescribed form of Approval & Registration Fee / Advance
amount request form.

02. Staff are requested to attend the seminar, conferences,

workshops etc. conducted by the reputed organizations.
The request form forwarded through respective HODs to be
submitted in the Establishment section of the Office.

03. The requisition form is to be submitted at least 15 days

before programme.

04. The necessary supporting document requested in the

requisition form has to be enclosed without fail.

05. The staff members have to make their own travel

arrangements well in advance.

06. On prior request for Deans, Directors & HODs, the

necessary tickets will be booked by the College.

07. Only shortest route train fare will be reimbursed towards

the Travelling Allowance. In case of non-availability of train
service, the minimum bus fare will be reimbursed.

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08. Only one author will be sponsored to publish the paper in
case of more than one author for the particular paper.
09. On approval from the Principal, leave (on duty) form with
alternative arrangements is to be submitted before
attending the programme. If the leave includes holidays, it
should also be mentioned in the leave form.

10. The staff members after attending the programme must

organize a seminar for other staff members in connection
with the programme attended positively.

11. The detailed report about the programme attended

(Irrespective of registration fee paid or not) is to be
submitted to Principal through respective HoDs within 3
days of attending the programme along with the
attendance / participation certificate. The report should
include the following details.

• Elaborate details of topics covered in each session

• Details / Profile of speakers
• Details of networking with experts visiting the
programme with contact details.

12. The expense details must be submitted within 3 days after

attending the programme along with receipt of registration
fee paid, tickets and necessary bills and attendance /
participation certificate along with the report. If more than
one staff attended the programme, they should submit the
combined expense details.

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 13. Staff submitting the abstract of their paper for
presentation in the Conferences, Journals etc. must get a
prior permission and approval from the Principal.

14. With regard the industrial visits, for a single class,

maximum of 2 faculty members only be allowed to
accompany the students. No Non-teaching staff members
will be allowed to accompany students. During Industrial
Visits DA only will be provided for faculty.

15. TA & DA as per the following

DA
DA without
DA with working
Designation working
lunch
lunch
Deans/Directors/HODS 750.00 500.00
/Professor/or equivalent
Assistant Professors 750.00 500.00

Others 600.00 400.00

TA or Actuals only
Designation Class
Deans/ Directors HODS /
II A/C or III A/C Sleeper
Professor/ or equivalent
Associate Professors III A/C Sleeper

Others II class sleeper

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 DUTIES AND RESPONSIBILITIES OF
TEACHING FACULTY
01. The teacher should always first talk to the HOD and keep
him / her in confidence about professional and personal
activities.

02. The teaching load would be allotted by the HOD after taking
into account the teacher’s interests / specialization.

03. The teacher should come to the college at least 15 minutes

before the commencement of classes and should leave the
college not earlier than 15 minutes after end of the last
hour.

04. Whenever a teacher intends to take leave, the teacher

should get the leave sanctioned in prior and with proper
alternate arrangements made for class / lab / invigilation.
In case of emergency, the HOD or the next senior faculty
must be informed with appropriate alternate arrangements
suggested.

05. Once the subject is allotted the teacher should prepare the
Course plan, course Information as per the format.

06. The teacher should get the Course plan approved by HOD
and Principal. After approval they have to create Google
Class room for their course.

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07. The record of class work must be regularly updated and put
up for inspection by HOD/principal as the case may be.

08. The record of class work the copy of course plan must be
either pasted or written prior to the beginning of each
semester.

09. The dates column can be filled as and when the lecture is
done.

10. The teacher ideally should recapture for first 5 minutes the
lessons of the last lecture, next tell the students what topics
they are going to learn in another one or two minutes,
explain then the topics well up to 50 minutes and in the last
5 minutes conclude and in addition say what will be
discussed in the next class.

11. The teacher should sufficiently get trained in handling the

classes with interactive board.

12. The teacher should refer to additional books apart from the
prescribed text book and prepare his/her detailed lecture
notes. These lecture notes will be scrutinized and approved
by a team of senior members of faculty. The teacher should
not dictate notes in the class.

13. The teacher should go to class at least 5 minutes before and

enter the class without delay when the bell rings.

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14. The teacher should engage the full period and should not
leave the class early.

15. The teacher should have good control over students.

16. As soon as the teacher enters the class, attendance should

be taken. If any student comes late, he/she may be
permitted to attend the class but attendance need not be
given.

17. The teacher should act with tact and deal with
insubordination of students maturely.

18. The teacher should be strict but not harsh. Never use harsh
words which wound the feeling of students.

19. The teacher should make himself / herself available for

clearing doubts of the students.

20. The teacher should encourage students asking doubts /

questions.

21. The teacher should cultivate to include interesting examples

in the lecture, in order to break the monotony.

22. The teacher should practice / rehearse well the lecture

before going to the class.

23. Snap talk has to be conducted in each hours.

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24. In addition to teaching, the teacher should take other
responsibilities as assigned by HOD / Principal in academic,
co-curricular or extracurricular activities.

25. The teacher going for laboratory class must perform the
experiments personally and be satisfied with the results
before giving to students. A lab manual must be prepared
detailing the experiments.

26. Whenever possible, additional experiments to clarify the

theory or to enlighten the students, knowledge must be
given.

27. The lab assessment sheets must be corrected then and

there or at least by next day as per the rubrics.

28. While setting question paper, the teacher should also

prepare the detailed answer and scheme of evaluation and
submit to HOD for approval.

29. The teacher shall indicate 1 or 2 mark questions with

answers.

30. The test papers must be corrected in the central valuation

mode within 2 days from the date of examination and marks
submitted to the HOD / Principal.

31. During Invigilation, the teacher should be continuously

moving around. He / she should not sit in a place for a
prolonged time and should watch closely so that no student
does any malpractice in the exam / test.
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32. Whenever any malpractice is noticed, the teacher should get
a written statement from the student and inform the
University Representative / Chief Superintendent. (Class
Advisor and HOD concerned in the case of Monthly test ).

33. The teacher should make himself / herself presentable and

show no partiality to any segment / individual student.

34. The teacher must give at least one or two seminar on the
latest topics in each semester.

35. The teacher should fill the record of class work and must be
regularly updated and put up the inspection by
HOD/Principal as the case may be.

36. The teacher should interact with the Class Advisor and
inform him / her about the habitual absentees,
academically weak students, misbehavior etc.

37. The teacher should take care of academically weak students

and pay special attention to their needs in the evening
hours.

38. The teacher should always aim for 100% pass results (Zero
arrear) in his / her subjects and work accordingly.

39. The teacher should motivate the students and bring out the
creativity / originality in the students.

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40. The teacher should get the feedback from the students and
adjust the teaching appropriately.

41. In problem oriented subjects, regular tutorials must be

conducted.

42. The teacher should regularly visit library and read the latest
journals/ magazines in his / her specialty and keep
himself/herself abreast of latest advancements.

43. The teachers should attempt to write text books and publish
/ present research papers in reputed international/National
Journals /Conferences.

44. All documents must be prepared and maintained as per the

specified formats.

45. Any items brought to the college by staff members (like

System, UPS etc.) while taking out should use the Non-
returnable Gate Pass and get it signed by the concerned
person.

46. At the end of class works of every semester, the teachers

should conduct a course exit survey in his/her class.

47. After the publication of results (both internal & end

semester exams) teachers should find out the attainment of
each outcomes, for their course and if the outcomes are not
attained they have to take corrective measures to close the
gap.
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48. Teachers should be well aware of vision and mission of the
Institution and their programme OBE, PO’s, PSO’s & PEO’s
of their programmes, also CO’s for their courses.

49. Teachers should take care to disseminate the information

regarding vision, mission, PO’s, PSO’s, PEO’s & CO’s to
students through different mechanism like posting in
Google classroom, mentioning it in the syllabus etc.

50. Teachers should motivate and guide the students to

participate in National level contest like Hackathon, Design
Contest, Coding Contest, Project displays, Swachhathon,
and any other technical contest related to their domains.
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 DUTIES AND RESPONSIBILITIES OF TUTOR

01. The residential status of each ward: parents/

relation/hosteller /staying in room must be maintained.

a. If hosteller: Room number, block number / name

b. If day scholar : Residential address with whom he/she is
staying

02. The current communication address/email/cell no of the

parents of the wards and alternate
address/email/phone/cell no if any.

03. The occupation of each parents.

04. The level of parental control on each ward.

05. The financial background of each ward

a. How much salary / income he / she gets per month

06. The current semester result status of each ward

a. If passed - % of marks
b.If failed – in which subjects and no. of attempts

07. The monthly test result status of each ward.

08. The necessary arrangement/effort to clear the arrears of

their wards.

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09. Monitor the weaker student coaching progress of the wards
and should ensure the passing of each weaker student.

10. Ensure that each ward studies regularly if not try to

identify the reasons for not studying and motivate to
improve.

11. How much time /day/week each ward devotes to academic

other than college.

12. The attendance particulars of each ward.

13. Ensure that each ward submits the assignments.

14. Monitor the wards progress in the laboratories and ensure

that the wards submit their Assessment sheets regularly.

15. Ensure that each ward gets the books/notes for all the
subjects.

16. Watch the wards notes taking habit and suggest for
improvement.

17. Try to identify the personal and family problem of each

ward if any.

18. The hobbies (TV, Cinema, Sports etc.) of each ward.

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19. The details of achievement of each ward (sports, academic
& others) are collected and maintained for official usage.

20. Ensure that each ward pays the college fees/hostel

fees/exam fees on time. The Tutor should have a
continuous follow-up with the office about their wards due if
any. They must have the record of unpaid students and
should make them pay the fees on time.

21. Take necessary steps to get good academic laurels.

22. Tutor is responsible for improving the performance of his /

her wards.

23. The tutor should play a pro-active role and try to achieve
100% pass of his / her wards.

24. If a ward fails in any subject the tutor should arrange for
remedial action so that the ward is helped to clear the
arrear in the first reappearance.

25. Monthly test failure must be followed up and the ward

should be made to learn and pass.
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DUTIES AND RESPONSIBILITIES OF CLASS ADVISOR

01. The class advisor, has to have a direct link with the
students, should play a major role in all the activities of
the class.

02. The class advisor should know each student personally

well with all their antecedents.

03. The advisor should keep all academic records of the

students.

04. The advisor should advise the students appropriately and

should co-ordinate with other lectures, if needed.

05. The advisor should meet students at least once in two

weeks and get the feedback about the courses/teachers
and inform senior class advisor / HOD / Principal about
any action that is needed.

06. The advisor should send daily absentee (through SMS),

progress report after test and call the parents and inform
them when needed, without any delay.

07. The advisor should be very careful in giving data like

attendance, sessional marks etc which is being forwarded
to the Controller of Examinations. The Advisor must
ensure that no mistake of any sort occurs in these data.

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08. The advisor should conduct periodical “Class Committee”
meetings with the concerned teachers and student
representatives.

09. The advisor should arrange for the class committee

meeting with Principal at appropriate time at least once in
a semester.

10. A mid semester feedback after one month be obtained

from the students every semester in addition to the
semester end feedback.

11. Advisors should help the administration in the follow up

of fees collection, disciplinary action etc, as they are in
direct contact with the students.

12. After the conduct of each monthly test, Model test etc, the
advisor should get the marks of all subjects and prepare
the rank list etc as per formats prescribed. He/she should
ensure that individual reports are sent within stipulated
dates to parents.

13. The master attendance must be regularly updated and

should be reviewed every week. Any student likely to get
below 75% attendance must be warned and his parents
also be informed in writing.

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14. When any student approaches for leave, the advisor
should act as a filter and grant leave only in genuine
cases. The Advisor can indirectly question and satisfy
him/herself about the genuineness of the cause.

15. At the end of the semester, the advisor should complete

and submit the class log book, master attendance to the
students section of the office along with any other relevant
records.

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 DUTIES AND RESPONSIBILITIES OF
SENIOR CLASS ADVISOR

01. They should check the ‘coverage of the syllabus’ by the

teachers, at least, once in two weeks.

02. They should review the Lecture Notes’ of the teachers

periodically and give suggestions for improvement.

03. They should meet class advisors periodically (at least once
in a fortnight) and review the discipline, attendance and
performance of the students.

04. They should meet the HOD, at least, once in a month to

have discussions about the students.

05. They along with the respective Class Advisors should meet
the students and trigger their aptitude and prepare them
for their career.

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 DUTIES AND RESPONSIBILITIES OF
HEAD OF THE DEPARTMENT
01. Laboratory classes

a. At the end of every semester the HoDs should conduct a

faculty meeting and discuss about the consumables
requirements for the next semester of their departments
and submit to Principal for further processing.
b. Equipment maintenance status / submit the proposals
for repairing the equipment and cost involved.
c. Lab occupancy – Preparation for the conduct of
laboratory classes, planning for next year, effectiveness of
students learning, list of new experiments, lab to be
developed and initiation etc.

02. Theory Classes

a. Preparing the list of subjects to be handled for the next
semester including service to other departments.
b. Staff requirements for the conduct of theory classes
c. Identifying difficult and easy subjects – steps to train the
faculty to teach effectively the difficult subjects.
d. Availability and use of Interactive boards.
e. Making arrangements to maintain all the Interactive
Boards in good working condition.
f. Arrangement of training about how to use Interactive
Boards for the newly joined faculty members.

03. Content & Delivery

a. Provide necessary instructions to faculty and to prepare
class notes and check for its quality and correctness.

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 b. How good is the correlation between record of class
work and students’ class notes
c. Planning for regular / periodical visits to effectively
control the classes and maintaining the discipline and
teaching quality.
d. Weak teacher – Identification & rectification

04. Tutor / Ward

a. Conduct of Tutor / Ward meeting regularly and getting the
feedback from students about academic activities and their
grievances.
b. Whether each teacher does what is expected of him/her by
verifying Weekly / Fortnightly the portions covered by faculty
and if necessary giving suitable instructions handle extra
classes to keep track of the portions covered as per course
plan.
05. Motivational initiation to the top ten students of each class
(Academic)
a. Efforts to motivate them to get ranks
b. They must be advised to participate in academic
competition like design & get prizes

06. Students those who are good in extracurricular activities to

be motivated to get prizes (Debate, Sports).

07. Identify and list the students who are the academically weak
and make arrangements with suitable faculty to conduct
coaching classes based on the requirements of the students.
08. Preparing the Vision Plan of the department for the next 5
years.
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09. Steps to be taken to prepare proposals for sponsored
projects and submitting them to DST, AICTE, DIT, ISRO,
DRDO etc.
10. Steps to be taken for research publications.
11. Steps for faculty registration for higher studies (Ph.D.).
12. Plan for National conference/ Seminars / Workshop each
year.
13. Plan for faculty development
a. Need identification
b. Course identification
c. Sponsoring or conduct of FDP in our campus
14. Conduct of FDPs

15. Consultancy efforts

16. Placement efforts – Yields

17. Association activities – plan & monitor

18. Steps for improving overall results – achieving 100% pass

19. Achievement of the department

20. Professional / Extracurricular/ Co curricular clubs under

the department – plan & monitor.
21. Networking with premier institutions and Industries.
22. Curriculum design and implementation.

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 DUTIES AND RESPONSIBILITIES OF
ADMINISTRATIVE OFFICER

01. Ensure the discipline inside the Campus.

02. Monitor the activities of students.

03. Always maintain the Campus Clean.

04. To Co-Ordinate with the following persons for routine

activities.

a. Maintenance Supervisor - Civil & Electrical.

b. Plumber, Carpenter & Electricians.
c. Sweepers, Sanitary staff & Securities
d. Supporting Staff members

05. Authorize all the items sent out of the college (Gate Pass).

06. Ensure the opening of all blocks / rooms on time in the

morning.

07. Ensure all the windows and doors closed in the evening.

08. Ensure the drinking water daily.

09. Ensure no leakage of water in taps / Pipe lines in toilets.

10. Follow up activities with trust.

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11. To check and follow the letters sent to trust.

12. Ensure the Settlement of advances on time.

13. Monitor the transport, EB, drinking water & telephone Bills.

14. Keep the duplicate keys of all rooms.

15. Ensure the working of all the laboratory equipments.

16. Visit regularly all the blocks including hostels.

17. To Co-ordinate all College functions.

18. Monitor the water position inside (Bore) the Campus and
ensure water supply to toilets.

19. The following problems to be attended immediately.

a. Door lock, Windows, Glass, Tube lights, Computer Key

board & Rack
b. LCD & Interactive boards
c. Blinds
d. Computer Chairs

20. Name boards to new faculty & new blocks.

21. Rusting problems in the following areas to be attended

immediately.

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 a. Hand Rails
b. Street light posts.

22. Ensure the Cleaning of water storage tanks every semester.

23. Monitor the landscape works & Bills.

24. Details of Contact Persons & Firm for

a. A/C AMC’s
b. UPS AMC’s
c. Generator & Maintenance
d. General Maintenance Purchases

25. Monitor the work of Estate Maintenance persons & Bills.

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 RULES OF RECRUITMENT OF FACULTY

1. The required list of faculty members for the every academic

year will be received from the respective departments based
on the AICTE norms and workload.
2. Based on the requirement received an Advertisement will be
released in the leading national newspaper calling for
applications.
3. The application format is available round the year in the
college website (online / manual) for submitting the
resumes. The interested candidates have to submit their
application only through the prescribed format.
4. The received applications will be scrutinized based on the
qualification, experience, academic credentials and the
institutions where studied.
5. The scrutiny of applications will be done by the Principal,
Administrative Officer and the senior faculty members.
6. The short listed candidates will be called for an interview on
a specific date and time.
7. There will be a committee comprising of Management
representative, Principal and two or three subject experts for
interviewing the candidates.
8. The candidates called for the interview will be asked to
demonstrate their teaching skills for about 5 minutes
duration on any core subject which they studied and
questions covering the entire curriculum will be asked to
test the subject knowledge.
9. The committee will rank the candidates based on the
subject knowledge, communication and audibility.

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10. The candidates will be appointed based on the rank
secured and the same will be intimated to them on the same
day of interview.

PURCHASE POLICY

1. Based on the curriculum & syllabus, the respective

departments will submit a request to the Principal and
Management for the purchase of Equipments if any before
the commencement of Summer and Winter vacation.
2. After the formal approval from the Principal and
Management the Department will receive the sample
quotations from the leading suppliers for finalizing the
specifications of the equipments based on the requirements.
3. Based on the sample quotations received, a detailed
specification will be finalized. If the purchase value of the
equipments is more than Rs 5.00 Lakhs, then a tender form
will be prepared mentioning the specification of the
equipment, terms and conditions, delivery schedule,
warranty, AMC, last date for submission of quotation etc.
The tender form will be hosted in the college website and
also publicity will be given regarding the issue of tender
forms.
4. After the last date mentioned in the tender form, the
received tenders will be opened in front of all the
participants on the prescribed date and time mentioned in
the tender and the quoted value of the each participant will
be disclosed to them.

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5. Department will prepare a comparative statement based on
the tender details highlighting, the specification of the
equipments, basic price, tax, duties, terms and conditions,
delivery schedule and payment terms.
6. A duly constituted purchase committee, which comprises of
Management representative, Principal, Head of the
concerned Department and an eminent subject expert will
scrutinize the comparative statement.
7. The purchase committee will recommend the name of the
supplier to whom the purchase order can be released based
on quoted price, matching the required specifications,
reputation of the supplier, warranty offered, service support
offered by the supplier etc.
8. Based on the recommendation given by the purchase
committee, a purchase order will be prepared and the same
will be handed over to the shortlisted supplier for the supply
of the equipment.

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