Invoice verification process / ERS
Case: - 1
Standard Invoice Verification
Step: - 1
Material 9590 created
Create Standard PO by Using T-Code: - ME21N
Purchase order(std) created under the number 4500026575
Step: - 2
Do GRN by using T-Code: - MIGO
Material document 9899000196 posted
Step: - 3
Do Invoice Verification by using T-Code: - MIRO
Enter T-Code MIRO
Select the transaction Invoice
Then put the PO No in PO reference then press enter. Data with reference
the PO has been automatically fetch.
Then copy the Balance amount into Amount tab.
Enter the Tax code & tick on Calculate the tax.
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Email :-
[email protected] Mo. No: - 7744918923
Click on Simulate then below screen pop up
Click on POST (invoice verification has been completed)
Document no. 802000143 created
Then open the PO by using T-Code ME23N Check Purchase order
history (POH) & Accounting document.
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Email :-
[email protected] Mo. No: - 7744918923
Below Accounting document has been created.
Case: - 2
Credit Memo
Step: - 1
Create Standard PO by using T-Code: - ME21N
Purchase order((std) created under the number 4500026605
Step: - 2
Do the GRN of material by using T-Code: - MIGO
Material document 9899000217 posted
Check the Stock of material by using T-Code: -MMBE
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Email :- [email protected]
Mo. No: - 7744918923
Step: - 3
If we found some material has damaged, then create the Return Purchase
order to vendor
By Using T-Code: - ME21N
While creating PO tick on Return Item then it will create return PO
Purchase order((std) created under the number 4500026606
Step: - 4
Do the goods receipt with reference to Return PO so the material stock
has Remove from our storage location.
By using T-Code: - MIGO Movement type (161-GR returns)
Enter the reason for movement -> Damaged
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Email :-
[email protected] Mo. No: - 7744918923
Click on POST.
Material document 9899000218 posted
Check the Stock of material by using T-Code: - MMBE
Check the material movement it will show the movement type.
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Email :-
[email protected] Mo. No: - 7744918923
Step: - 4
After the return PO GRN supplier need to Pay a Company for that
damaged material. So that company need to generate the Credit Memo
towards the supplier by using T-Code: - MIRO
Enter the T-Code MIRO in tab
Select the transaction as the Credit Memo
Enter the Return PO No in PO reference tab.
Enter the Balance into Amount tab.
Click on Tax & tic mark on Calculate tax.
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Email :-
[email protected] Mo. No: - 7744918923
Click on simulate
Click on post
Document no. 802000145 created
Click on follow on document it will show the accounting document.
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Email :-
[email protected] Mo. No: - 7744918923
So the company account gets Debit means +
& suppliers account gets Credit means –
Case: - 3
Subsequent Debit
In Subsequent Debit Note Vendor is asking for Increasing the rate of
material by some amount in per pieces or total amount increasing after
the invoice verification as per market condition.
At that time, we are using the Subsequent Debit for change the invoice
amount by using T-Code: - MIRO
Step: - 1
Material 9590 created
Create Standard PO by Using T-Code: - ME21N
Purchase order((std) created under the number 4500026575
Step: - 2
Do GRN by using T-Code: - MIGO
Material document 9899000196 posted
Step: - 3
Do Invoice Verification by using T-Code: - MIRO
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Email :- [email protected]
Mo. No: - 7744918923
Enter T-Code MIRO
Select the transaction Invoice
Then put the PO No in PO reference then press enter. Data with reference
the PO has been automatically pop-up
Then copy the balance amount into amount tab
Enter the tax code & tick on calculate the tax.
Click on simulate then below screen pop up
Click on POST (invoice verification has been completed)
Document no. 802000143 created
Step: - 4
Enter the T-Code: - MIRO in that select the Transaction Subsequent Debit.
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Email :- [email protected]
Mo. No: - 7744918923
Enter the PO No in PO reference.
With reference the PO data will Pop-up automatically.
Enter the amount which is require by vendor for change in invoice. Then
press enter.
Then put the amount in basic data & enter the Tax code & tick calculate
tax.
Click on simulate
Click on POST
Document no. 802000146 created
By displaying document click on follow on document then it will show the
accounting document
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Email :-
[email protected] Mo. No: - 7744918923
So the company account gets Credit means -
& suppliers account gets Debit means +
By checking Purchase Order History (POH) by using T-Code ME23N
It will show all the details of invoicing.
Case: - 4
Subsequent Credit
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Email :- [email protected]
Mo. No: - 7744918923
In subsequent Credit Note Vendor is Reducing the rate of material by
some amount at that time we will use the Subsequent Credit by using T-
Code: - MIRO
This case is vice-versa of Case No: -3 i.e. Subsequent Debit
Document no. 802000147 created
By click on follow on document it will show the account document entries.
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Email :-
[email protected] Mo. No: - 7744918923
By checking Purchase Order History, it will show all the history of invoice.
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Email :-
[email protected] Mo. No: - 7744918923
ERS (Evaluated Receipt Settlement)
ERS is used when more no of invoice is pending for invoice verification &
GRN are completed at that time ERS is used for Bulk invoice verification.
Step: -1
First of all, we need to change our vendor master setting by using
T-Code: - XK02
Tick-mark the below control data option for ERS
Enter the Payment term it is mandatory for ERS
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Email :-
[email protected] Mo. No: - 7744918923
Material 8938 created
Step: -2
Create the Purchase info record by using T-Code: - ME11
Put the Tax code in PIR it is mandatory for ERS
Purchasing info record 882300089 CP00 CPMG created
Step: -3
Create the standard PO by using T-Code: - ME21N
While creating PO in Invoice tab tick ERS & GR-Bsd IV
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Email :-
[email protected] Mo. No: - 7744918923
Purchase order((std) created under the number 4500026612
Step: -4
Do GRN by Using T-Code: - MIGO
Material document 9899000224 posted
Step: -5
By Using T-Code: - MRRL
Automatically Invoice verification done for specific vendor for specific
plant.
By entering T-Code: - MRRL
Below screen open.
Just put the CC, Plant Code & Vendor
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Email :-
[email protected] Mo. No: - 7744918923
Tick on Test Run (It will show the pending IV)
Just untick the Test Run & execute it will create Auto. IV
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Email :-
[email protected] Mo. No: - 7744918923
Click on FI Document
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Email :-
[email protected] Mo. No: - 7744918923
Click on Environment -> Document Environment -> Original Document
Auto IV screen Open as below
Go to the Purchase Order History & check all the history of IV
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Email :-
[email protected] Mo. No: - 7744918923
