THE

PHILIPPINE SOCIETY OF MECHANICAL ENGINEERS

UNITED ARAB EMIRATES CHAPTER
Dubai, United Arab Emirates
(Amended 2020)

CONSTITUTION AND BY-LAWS

Page | 1
 THE
PHILIPPINE SOCIETY OF MECHANICAL ENGINEERS (PSME)
UNITED ARAB EMIRATES CHAPTER

TABLE OF CONTENTS

ARTICLE 1 NAME AND OBJECTIVES

Section 1.1 NAME

Section 1.2 OBJECTIVES

ARTICLE 2 SEAL

Section 2.1 SEAL

ARTICLE 3 OFFICE

Section 3.1 OFFICE

ARTICLE 4 ORGANIZATION

Section 4.1 ORGANIZATIONAL STRUCTURE

Section 4.2 AREAS AND ZONES
Section 4.3 CHANGE IN NUMBER AND COVERAGE OF AREAS
Section 4.4 AUTONOMOUS PROVINCIAL UNITS

ARTICLE 5 MEMBERSHIP

Section 5.1 GRADES OF MEMBERSHIP

Section 5.2 HONORARY MEMBER
Section 5.3 FELLOW MEMBER
Section 5.4 LIFE MEMBER
Section 5.5 REGULAR MEMBER
Section 5.6 ASSOCIATE MEMBER
Section 5.7 INSTITUTIONAL MEMBER
Section 5.8 ADMISSION TO MEMBERSHIP
Section 5.9 RIGHTS AND PRIVILEGES
Section 5.10 VOTING MEMBERSHIP
Section 5.11 MEMBER IN GOOD STANDING
Section 5.12 PROHIBITION
Section 5.13 EMBLEM OF MEMBERSHIP

ARTICLE 6 TERMINATION AND REINSTATEMENT OF MEMBERSHIP

Section 6.1 LOSS OR SUSPENSION OF MEMBERSHIP

Section 6.2 VOLUNTARY TERMINATION OF MEMBERSHIP
Section 6.3 FAILURE TO PAY DUES OR OTHER ACCOUNTS
Section 6.4 REINSTATEMENT OF MEMBERSHIP

Page | 2
ARTICLE 7 THE CHAPTER BOARD OF DIRECTORS

Section 7.1 CHAPTER BOARD OF DIRECTORS

Section 7.2 COMPOSITION OF CHAPTER BOARD OF DIRECTORS
Section 7.3 EX-OFFICIO MEMBERS OF THE BOARD
Section 7.4 TERM OF OFFICE OF BOARD MEMBERS
Section 7.5 VACANCIES
Section 7.6 DUTIES AND POWERS
Section 7.7 BOARD MEETING
Section 7.8 QUORUM

ARTICLE 8 EXECUTIVE OFFICERS

Section 8.1 ELECTED OFFICERS

Section 8.2 PRESIDENT
Section 8.3A VICE-PRESIDENT INTERNAL AFFAIRS
Section 8.3B VICE-PRESIDENT EXTERNAL AFFAIRS
Section 8.4A SECRETARY
Section 8.4B ASSISTANT SECRETARY
Section 8.5A TREASURER
Section 8.5B ASSISTANT TREASURER
Section 8.6 AUDITOR
Section 8.7 BUSINESS DEVELOPMENT MANAGER
Section 8.8 DIRECTORS

ARTICLE 9 MEETINGS

Section 9.1 ELECTED OFFICERS

Section 9.2 CHAPTER BOARD MEETINGS
Section 9.3 ANNUAL MEETING OF CHAPTER MEMBERS
Section 9.4 SPECIAL MEETING
Section 9.5 NOTICE
Section 9.6 QUORUM
Section 9.7 ORDER OF BUSINESS

ARTICLE 10 ELECTIONS

Section 10.1 COMMITTEE ON ELECTIONS

Section 10.2 MEMBERSHIP OF COMMITTEE ON ELECTIONS
Section 10.3 ELECTION RULES
Section 10.4 ELECTION OF MEMBERS OF THE CHAPTER BOARD
Section 10.5 CHAPTER BOARD MEMBERS
Section 10.6 COMMITTEE ON NOMINATION
Section 10.7 NOMINATING PROCEDURE
Section 10.8 QUALIFICATIONS
Section 10.9 LIST OF NOMINEES
Section 10.10 MANNER OF VOTING

ARTICLE 11 CHAPTER COMMITTEES

Section 11.1 CHAPTER COMMITTEES

Section 11.2 COMMITTEE COMPOSITION
Section 11.3 APPOINTMENT OF COMMITTEE CHAIRMEN AND MEMBERS
Page | 3
 Section 11.4 COMMITTEE MEETINGS
Section 11.5 COORDINATION OF COMMITTEE ACTIVITIES
Section 11.6 COMMITTEE REPORTS
Section 11.7 SPECIAL COMMITTEES

ARTICLE 12 FINANCES

Section 12.1 FISCAL YEAR

Section 12.2 ENTRANCE FEE
Section 12.3 DUES AND OTHER ACCOUNTS
Section 12.4 REINSTATEMENT FEE

ARTICLE 13 SPECIAL PROVISIONS

Section 13.1 NON-POLITICAL ASSOCIATION

Section 13.2 PSME FOUNDATION SUPPORT
Section 13.3 POSITIONS HONORARY
Section 13.4 GRIEVANCE PROCEDURES

ARTICLE 14 RULES OF ORDER

Section 14.1 RULES OF ORDER

ARTICLE 15 RULES OF PROFESSIONAL CONDUCT

Section 15.1 PROFESSIONAL ETHICS

Section 15.2 VIOLATIONS OF THE CODE OF PROFESSIONAL ETHICS
Section 15.3 REINSTATEMENT

ARTICLE 16 AMENDMENTS

Section 16.1 AMENDMENTS

ARTICLE 17 TRANSITORY PROVISIONS

Section 17.1 EFFECTIVITY

Section 17.2 CONFLICT OF PROVISIONS

Page | 4
 ARTICLE 1

NAME AND OBJECTIVES

Section 1.1 NAME: The name of the association shall be:

PHILIPPINE SOCIETY OF MECHANICAL ENGINEERS

UNITED ARAB EMIRATES CHAPTER
(PSME-UAE)

Section 1.2 OBJECTIVES: The objectives for which this association is organized are:

1.2.1 To enable the Mechanical Engineering profession to discharge its public

responsibilities effectively.
1.2.2 To promote and maintain high professional standards in the Mechanical
Engineering profession.
1.2.3 To develop among members high ideals of competence, ethical conduct,
integrity and civil consciousness.
1.2.4 To foster cordial, harmonious, and fruitful relations among its members.
1.2.5 To protect and enhance the integrity of the certificates of registration i.e.
PME, RMEE and CPM.

ARTICLE 2

SEAL

Section 2.1 SEAL: The seal of the PSME- UAE Chapter shall bear its full name and shall have
the acronym PSME-UAE. It shall appear on every document of PSME-UAE chapter
together with the seal of the Philippine Society of Mechanical Engineers, acronym
PSME , herein after also referred to as the Society.

PSME –NATIONAL SEAL PSME-UAE CHAPTER SEAL

Page | 5
 ARTICLE 3

OFFICE

Section 3.1 OFFICE: The principal office of the chapter shall be located in Dubai, United Arab
Emirates, or at such place in the Northern Region, United Arab Emirates, as may be
determined by the Chapter Board of Directors.

ARTICLE 4

ORGANIZATION

Section 4.1 ORGANIZATIONAL STRUCTURE: The Chapter organizational structure shall be

grouped into the geographical areas covering Northern Region , United Arab
Emirates. Each area as may deem necessary, can be divided into several zones.
Zoning shall be determined either by geographical location or membership
population.

Section 4.2 AREAS AND ZONES:

Each area shall be represented by Area/Zones Coordinators.

The Chapter President shall appoint three coordinators in reference to Article 8

Section 8.8G for each zone, as follows:

4.2.1 Zone 1 (Area 1) Dubai

4.2.2 Zone 2 (Area 2, 3 & 4) Sharjah, Ajman & Umm Al-Quwain
4.2.3 Zone 3 (Area 5 & 6) Ras Al-Khaimah & Fujairah

Section 4.3 CHANGE IN NUMBER AND COVERAGE OF AREAS: By Board resolution,

subject to final approval of the general membership, the number of areas and
coverage of each area maybe changed in response to changing conditions of the
Chapter.

Section 4.4 AUTONOMOUS PROVINCIAL UNITS: By chapter Board Resolution, any PSME-
UAE area located inside of the Northern Region of the UAE that could present at
least twenty (20) active members in good standing, may organize themselves into
Autonomous Provincial Unit (APU). They shall elect their own set of officers who
shall conduct the Chapter’s activities in the unit. The President of the APU shall be
an ex-officio member of the Chapter Board of Directors.

Page | 6
 ARTICLE 5

MEMBERSHIP

Section 5.1 GRADES OF MEMBERSHIP: Members of the Chapter shall be designated as

follows:

5.1.1 Honorary Member

5.1.2 Fellow
5.1.3 Life Member
5.1.4 Regular Member
5.1.5 Associate Member
5.1.6 Institutional Member

Section 5.2 HONORARY MEMBER: Any notable person of pre-eminent professional distinction
or any person who has rendered Honorary Membership by a unanimous decision of
the Board of Directors.

Any eligible person recommended to become Honorary Member of the chapter,

shall be thoroughly screened by the Committee on Awards and Recognition and to
be endorsed for unanimous approval by the Chapter Board of Directors.

Upon confirmation of the Chapter’s Honorary Award, a person may be eligible for
election to the grade of Honorary Member by the National Board of Directors.

Section 5.3 FELLOW: A Fellow shall be a Regular Member who has been conferred the “Fellow
Award” by the National Board of Directors.

Upon the recommendation of the Chapter’s Committee on Awards and Recognition

with the unanimous approval of the Board of Directors, an eligible member shall be
nominated for the Fellow Award.

Fellow is the highest National Award conferred by the Society to any Regular
Member of acknowledge eminence in the mechanical engineering profession and
has rendered outstanding or eminent service to the profession, Society,
Community, and Country. A regular member who has attained distinction in the arts
relating to the teaching of major courses in said arts and sciences, or who by
reason of invention, research, teaching, design, original work, has made substantial
contribution to said arts and sciences may be eligible for election to the grade of
Fellow by the National Board of Directors.

Section 5.4 LIFE MEMBER: A Life Member shall be a regular member who has paid the
required fees in accordance with Section 4.1 of the Society’s By-Laws, and shall
have all the rights, benefits and privileges provided to any active member. A Life
Member shall be exempted from payment of the annual membership dues.

The Chapter may enlist any Life Member from other chapters after presenting the
Life Membership Identification card or its equivalent.

Section 5.5 REGULAR MEMBER: A Regular Member shall be at least a Mechanical Engineer
(RMEE) in good standing.
Page | 7
Section 5.6 ASSOCIATE MEMBER: An Associate Member shall be a graduate in Mechanical
Engineering or a Certified Plant Mechanic who applied or took the Board
Examination.

Section 5.7 INSTITUTIONAL MEMBER: An Institutional Member shall be an institution such

as school, supplier, manufacturer, engineering firm, consulting firm, contractor,
whether it be a proprietorship, partnership or corporation, which in the opinion of
the Board of Directors of the Society, could help in the attainment of the Society’s
objectives.

Section 5.8 ADMISSION TO MEMBERSHIP: Applicants for admission to the Society or for
advancement in grades of membership, except for those conferred with honour,
shall make application in such form required by the Society. Membership to the
Society shall take effect upon payment of the required fees.

Section 5.9 RIGHTS AND PRIVILEGES: All grades of membership shall enjoy the rights and
privileges of a regular member and shall be personal except that of an Institutional
Member, which shall have a regular official representative or designated alternate.
However, only Fellow, Life and Regular members are eligible to any elective office.

Section 5.10 VOTING MEMBERSHIP: This shall consist of Fellow, Life Members Regular
Members and Associate Members in good standing.

Section 5.11 MEMBER IN GOOD STANDING: Any member whose obligation has been settled
on or before the specified date and in addition;

A. He/She must attend and participate more than 50% of the chapter’s activities
as set forth in the annual calendar of events.
B. He/She must attend and participate to at least one (1) of the general
membership meeting.
C. A member who comply the above requirement is entitled to obtain a Certificate
of Good Standing issued and signed by the incumbent president.

Section 5.12 PROHIBITION: No member shall misrepresent himself in any manner in

connection with the Society in advertisement, letterhead or printed matter.

Section 5.13 EMBLEM OF MEMBERSHIP: This shall be duly worn by members in good
standing.

ARTICLE 6

TERMINATION AND REINSTATEMENT OF MEMBERSHIP

Section 6.1 LOSS OR SUSPENSION OF MEMBERSHIP: Since membership in PSME maybe a

Condition to the continuing validity of the Certificate of Registration of Professional
Mechanical Engineer (PME), Mechanical Engineer (RMEE) and Certified Plant
Mechanic (CPM), loss of membership in PSME may be a sufficient cause for the
revocation of the Certificate of Registration as a PME, RMEE or CPM by the
Page | 8
 Professional Regulation Commission (PRC). The Chapter shall adopt the rules
prescribed by the PSME National Board of Directors concerning the suspension or
loss of membership, and for the reinstatement of members.

Section 6.2 VOLUNTARY TERMINATION OF MEMBERSHIP: Any member may resign from
membership in the Chapter by notice in writing submitted to the Chapter Secretary
provided that such resignation shall be effective as of the date fixed in said notice,
subject to the acceptance by the Chapter Board of Directors which shall be given
within thirty (30) calendar days from receipt of said notice.

The voluntary termination of membership set forth above shall not be understood
as termination of membership with the PSME. This type of membership termination
shall be communicated directly to the National Office of the PSME.

Section 6.3 FAILURE TO PAY DUES OR OTHER ACCOUNTS: Any member whose dues or
other accounts remain unpaid after the prescribed last day of payment as provided
in this By-Laws shall be suspended upon the expiration of sixty (60) calendar days
from the date that notice to that effect is sent via electronic mail, messenger ,
registered mails or telephones call. Provided further that said suspended member
maybe eventually dropped from the membership roster of the Chapter if he failed to
make good his unsettled accounts within a suspension period of twelve (12) months.

Section 6.4 REINSTATEMENT OF MEMBERSHIP: Reinstatement of membership may be

made through a written notice by the member addressed to the Chapter Secretary
and upon approval by the Chapter Board of Directors. Such approval shall be made
within thirty (30) calendar days from receipt of said notice.

ARTICLE 7

THE CHAPTER BOARD OF DIRECTORS

Section 7.1 CHAPTER BOARD OF DIRECTORS: The Chapter shall be governed by the Board
of Directors, composed of fifteen (15) members, all elected from areas covered by
the Chapter as referred to Section 7.2.

Section 7.2 COMPOSITION OF CHAPTER BOARD OF DIRECTORS: Each Area shall be

represented in the Board of Directors elected in proportion to the population of
members in each area.

The Board of Directors from each area shall be elected by all Chapter members in
good standing on a particular date set by the incumbent Board.

Section 7.3 EX-OFFICIO MEMBERS OF THE BOARD: Past Presidents and APU President(s)
of the Chapter shall be ex-officio members of the Board

Section 7.4 TERM OF OFFICE OF BOARD MEMBERS: The Board Members shall have a term
of office of one (1) Gregorian calendar year.

Section 7.5 VACANCIES: In case of any vacancy or vacancy(ies) in the Chapter Board for
whatever reason, the remaining Board Members, if still consisting a majority of the
Page | 9
 total number of Board Members shall appoint a Board Member(s) to fill such
vacancy(ies) on the basis of the number of votes in the last annual election,
provided that the replacement Board Member(s) shall come to the same area for
the Board Member(s) being replaced, and provided further that he/they shall serve
as Board Member(s) for the remaining unexpired term for the Board Member(s)
being replaced.

Section 7.6 DUTIES AND POWERS: It shall be the duty of the Chapter Board to conduct the
business and affairs of the Chapter and to perform such acts as to protect and
foster the PME, RMEE and CPM certifications granted by the Republic of the
Philippines.

In the performance of its duties and in the exercise of its powers, the Chapter
Board shall adhere to the policies, rules and guidelines prescribed by the National
Board of Directors.

The main function of the Chapter Board of Directors is to serve as the policy
-making body of the Chapter and to serve as the final approving authority on the
specific activities outlined in the Table of PSME-UAE Delineation of Concerns,
Decision-Making and Approval Authority, which will become part of this By-Laws.

Section 7.7 BOARD MEETINGS: The Chapter Board shall hold monthly meeting. The members
of the Board shall agree on a time, date, and venue of the meeting. During the
meeting, chapter activities shall be discussed and the Chapter Treasurer shall render
a report on the financial affairs of the Chapter. No prior notice shall be required for
a monthly meeting unless:

7.7.1 It is held at a time, date or place different from the previously agreed upon or
fixed by the Board, or

7.7.2 A subject matter requiring approval by at least a majority of the members of

the Board shall be taken up during the meeting.

The notice, if required, shall be either in writing ,electronic mail or telephone call and
shall be served to the Board Members at least three (3) calendar days prior to the
date of the meeting. Failure to give such notice or irregularity therein shall not affect
the validity of the regular meeting or of any proceeding thereat if all the Board
members are present at such meeting.

Special meeting of the Board Members maybe called by the President on one (1)
calendar day’s notice to each Board Member personally, in writing, electronic mail or
through telephone call, or at the written request signed by five (5) Board Members.
Such call shall specify the time, place and objective of such special meeting.

Section 7.8 QUORUM: A majority, which consists of eight (8) members of the Board shall
constitute a quorum for the transaction of business and in the presence of a
quorum, a majority of the Board Members present shall be sufficient to decide any
action, except on those matters specifically requiring a different majority vote as
herein provided.

Page | 10
 ARTICLE 8

EXECUTIVE OFFICERS

Section 8.1 ELECTED OFFICERS: The Chapter shall have a President, two (2) Vice-Presidents
(Internal Affairs and External Affairs), Secretary, Assistant Secretary, Treasurer,
Assistant Treasurer, Auditor, Business Development Manager and six (6) Directors.

Those six (6) Directors will serves as Committee Chairman and in some cases shall
be appointed by the President and confirmed by the Chapter Board.

There shall be an Executive Committee composed of the Chapter President, two (2)
Vice-Presidents (Internal Affairs and External Affairs), Secretary, Assistant Secretary
Treasurer, Assistant Treasurer and the Immediate Past President (IPP). However,
Assistant Secretary & Assistant Treasurer has no voting rights on decision making
unless otherwise designated as proxy in the absence of the Secretary and Treasurer,
respectively.

Executive Committee: During intervals between meetings of the Chapter Board of

Directors, the Executive Committee will deliberate and approve activities and
concerns as outlined in the PSME-UAE Table of Delineation of Concerns, Decision-
Making and Approval Authority.

Section 8.2 PRESIDENT: The Chapter President shall be the Chairman of the Chapter Board
and Chief Executive Officer of the Chapter and shall exercise general supervision
over the affairs thereof. He shall see to it that the By-Laws as well as resolutions,
directives and policies issued in pursuance thereof by the PSME National Board of
Directors, officers and committees acting within their respective legal authorities
are complied with. He shall preside at all meetings of the Chapter and shall represent
the Chapter in all occasions and matters when required.

No person shall be President for more than one (1) term except for purposes of
filling up a vacancy provided for in Article 7, Section 7.5. An IPP can be elected to
the office after one (1) year of laying off or repatriation to home country.

Section 8.3 VICE-PRESIDENTS: The Chapter Vice-Presidents shall perform such functions as
may be delegated to him by the Chapter President. The Vice-Presidents shall
coordinate with all organized committees and shall ensure that all planned activities
are implemented on time. In the event of non-compliance, rescheduling/planning
has to be done with the concurrence of the Chapter Board of Directors.

Section 8.3A The Vice-President for Internal Affairs shall exercise supervision of the internal
activities of the Chapter. He shall be responsible over the following
committees such as Ways & Means, Annual Anniversary and General Membership
Meeting (AAGMM), Publication and Information, and other committees and functions
as may be assigned.

In the event of death, resignation, incapacity or absence (either permanent or

during vacation/sickness) of the Chapter President, the Vice-President shall act as
President in his absence or remaining un-expired term.

Page | 11
Section 8.3B The Vice-President External Affairs shall be responsible for the Area/Zone
coordinators as defined in Section 4.2 of Article 4 of these By- Laws. He shall
coordinate with Press Relation Officer in all public relation and external activities,
such as facility accommodation (hotel, school, campuses, etc.) in coordination with
the Vice-President for Internal Affairs. He shall responsible in the invitation of
outside speakers, national officers, Philippine Dignitaries and among others. He
shall also be responsible over the following committees such as Member Interest &
Development, Industry, Research and Technical Development, Seminars &
Continuing Professional Education, Sports Affair and other committees and
functions as may be assigned.

In the absence of the President and VP for Internal Affairs, he shall take over all
functions described herein for the above-mentioned positions. He shall perform
such other duties as may be assigned to him by the Chapter President.

Section 8.4A SECRETARY: The Chapter Secretary shall keep the minutes of all meetings of the
Chapter. He/She shall be responsible for giving all notices required to be given for
meetings as well as for all other matters concerning the Chapter. He/She shall
prepare and submit monthly to the PSME National Office, the minutes of all meetings
and such other reports as may be required by the PSME National Office from time to
time. He/She shall perform other duties as may be assigned to him by the Chapter
President.

Section 8.4B ASSISTANT SECRETARY: The Chapter Assistant Secretary shall provide assistance
to the Chapter Secretary to keep the minutes of all meetings of the Chapter. He/She
shall provide support to the Chapter Secretary in terms of preparation and submit it
monthly to the PSME National Office, the minutes of all meetings and such other
reports as may be required by the PSME National Office from time to time. He/She
shall perform other duties as may be assigned to him by the Chapter President.

Section 8.5A TREASURER: The Chapter Treasurer shall collect all fees, dues or contributions from
the Chapter members as required by these By-Laws and as may be authorized by
the PSME National Board of Directors and/or the Chapter members. He/She shall
serve as the representative of the PSME National Treasurer in receiving any and all
accounts receivable and due to PSME National Office from whatever source that
maybe received through the Chapter.

He/She shall remit to the PSME National Treasurer, the share of the National Office
in membership dues as well as all monies and other properties belonging to the PSME
National Office. He/She shall take charge of the funds, properties and accounts of
the Chapter. He/She shall keep all un-remitted funds of the National
Office separately from the funds pertaining to the Chapter and shall have no authority
to disburse PSME National Office funds, except to remit them to the PSME National
Treasurer regarding the receipt and disbursement of funds and other amounts under
his responsibility. He/She shall perform other duties as may be assigned to him by
the Chapter President.

Section 8.5B ASSISTANT TREASURER: The Chapter Assistant Treasurer shall provide assistance
to the Chapter Treasurer in collecting all fees, dues or contributions from the Chapter
members as required by these By-Laws and as may be authorized by the PSME
National Board of Directors and/or the Chapter members. He/She shall serve as the
representative along with the Chapter Treasurer to the PSME National Treasurer in
receiving any and all accounts receivable and due to PSME National Office from

Page | 12
 whatever source that maybe received through the Chapter. He/She shall perform
other duties as may be assigned to him by the Chapter President.

Section 8.6 AUDITOR: The Chapter Auditor shall examine the accounts and records of the
Chapter kept by the Chapter Treasurer every three (3) months. He shall report to the
Board the results of his examination. He shall also perform other duties as may be
assigned to him by the Chapter President

Section 8.7 BUSINESS DEVELOPMENT MANAGER: The Chapter Business Development

Manager shall be responsible in fund-raising campaign and in the promotion of the
Chapter’s growth and development in United Arab Emirates, so that the spirit of the
Mechanical Engineering profession could be enhanced and exchanges of acquired
technical knowledge can be constantly manifested. Other activities in line with public
relations shall be part of his assignments whether inside or outside the organization.

Section 8.8 DIRECTORS: The six (6) Directors shall be the Chairman of different committees
and/or in some cases those Committee Chairman will be appointed by the President
and to be confirmed by the Chapter Board. This committee are enumerated in Article
11, Section 11.1 of these By-Laws.

8.8A DIRECTOR FOR MEMBERSHIP INTEREST & DEVELOPMENT: The Chapter

Director for Membership Interest and Development shall be responsible for the
membership growth. He shall coordinate with the Treasurer concerning the
membership renewal, issuance of membership ID’s and certificates. He shall update
the membership status from time to time and render report during the Chapter’s
monthly meeting. He shall perform such other duties as may be assigned to him by
the Chapter President.

8.8B DIRECTOR FOR PROFESSIONAL ENHANCEMENT: The Chapter Director

for Professional Enhancement shall be in charge in the preparation and maintaining
of Continuing Professional Development (CPD) seminars, technical program,
technical workshops, conventions, conferences, plant tours, etc. in order to refresh
and update members with current and advance trends in Mechanical Engineering.

He/She shall conduct an intensive program in promotion, public advertisements, and

recruitment relative to the Mechanical Engineering Review and Board Examination.
He/She shall coordinate with the PSME National Office and other PSME Chapter in
United Arab Emirates concerning the guidelines, policies, board examination schedule
and other related matters. He/She shall be responsible for the preparation/
arrangement of plant visitation schedule and programs to selected
contracting and maintenance companies, manufacturing companies and factories as
well as means of transportations. He/She shall perform such other duties as may be
assigned to him by the Chapter President.

8.8C DIRECTOR FOR INFORMATION TECHNOLOGY - The Chapter Director for

Information Technology shall perform such functions as Online Web Administrator.
He/She shall be responsible to gather data and articles online for the publication,
advertisements and preparation of journals, tabloids, news-letters or news bulletin
that may be issued during seminars or convention time in coordination with all
Chapter Board Directors. He/She shall be assigned as chapter’s website development
and responsible for updating the website, social and professional web media. He shall
perform such other duties as may be assigned to him by the Chapter President

Page | 13
 8.8D DIRECTOR FOR CODE & ETHICS - The Chapter Director for Code of Ethics
shall be responsible proposing Amendments of the Chapter’s By-Laws, which may be
dispensed with or by general consent and approved by the Chapter Board of
Directors. He shall perform such other duties as may be assigned to him by the
Chapter President.

8.8E DIRECTOR FOR PUBLICATION & INFORMATION - The Chapter Director

for Publication and Information shall perform such functions as Editor-In- Chief.
He/She shall be responsible to gather data and articles for the publication,
preparation of journals, tabloids, news-letters or news bulletin in coordination with
all Chapter Board Directors. He/She shall perform such other duties as may be
assigned to him by the Chapter President.

8.8F DIRECTOR FOR AWARDS & RECOGNITION - The Chapter Director for
Awards and Recognition shall be responsible for the selection of those who shall be
conferred the Honorary Membership, Fellow Award, The Outstanding Mechanical
Engineer Award, and the Accomplishment and Service Awards, in coordination with
all Chapter Board of Directors. He/She shall perform such other duties as may be
assigned to him by the Chapter President.

8.8G AREA/ZONE COORDINATORS: The Area/Zone Coordinators shall be

responsible for the member coordination on each designated zone for any chapter
activities. The Chapter President shall recommend annually the Area/Zone
Coordinators on each designated zones during the general membership meeting
whose name shall be submitted for selection and appointment by the Chapter Board
of Directors. The appointed coordinator shall serve as Ex-Officio Directors and may
participate in the deliberations of the Board but without the power to vote.

ARTICLE 9
MEETINGS

Section 9.1 MEMBERSHIP MEETINGS: The Chapter members shall hold meetings in such
frequency as the membership may decide, provided that there must be at least one

Chapter membership meeting every quarter. A monthly membership meeting

can be held if lectures, seminars or presentation of technical reports has been
planned for the operating year.

Section 9.2 CHAPTER BOARD MEETINGS. The Chapter Board of Directors shall hold a
Meeting once a month. The members of the Board shall agree on a time, date,
and venue of the meeting.

Section 9.3 ANNUAL MEETING OF CHAPTER MEMBERS: There shall be an annual general
meeting of all members of the Chapter during which the Chapter President shall
render his annual report and the Chapter Treasurer, his/her financial report to the
members. The annual general meeting shall be held during the last quarter of the
Gregorian year at such date, time and place as may be indicated in the notice of
meeting and as agreed upon by the Board of Directors.

Page | 14
Section 9.4 SPECIAL MEETING: Special Meeting of the members of the Chapter may be held
at any time;
(a) upon call by the Chapter President,
(b) pursuant to the resolution of the Chapter Board, or
(c) upon written request of not less than fifteen (15) members in good
standing. During such special meeting, no business other than those
particular matters for which the meeting has been called for, may be
taken up and acted upon.

Section 9.5 NOTICE: Not later than fifteen (15) days prior to the membership meeting, written
notice shall be sent via electronic mail, messenger or mail to all members of the
Chapter.

Section 9.6 QUORUM: Eight (8) members present shall constitute a quorum for the Chapter
Board of Directors meeting. For annual and special general membership meetings,
quorum shall be expressed in terms of percentage of the total number of active
members of the Chapter. This percentage shall be set by the Board of Directors in a
resolution for ratification by the general membership of the Chapter.

Section 9.7 ORDER OF BUSINESS: The Order of Business at the annual general meeting of
the Chapter members and, so far as practicable at all meetings thereof shall be as
follows:

9.7.1 Call to Order

9.7.2 Proof of Presence of Quorum
9.7.3 Reading and approval of Minutes of Previous Meeting
9.7.4 Report of the Treasurer
9.7.5 Report of the President
9.7.6 Election of Officers and Directors
9.7.7 Report of the Committee on Elections
9.7.8 New Business
9.7.9 Adjournment.

ARTICLE 10
ELECTIONS

Section 10.1 COMMITTEE ON ELECTIONS: There shall be a Chapter Committee on Election

(COE) to supervise the conduct of elections for Board Members.

It shall be the duty of the COE to conduct the elections in an efficient, effective and
orderly manner.

Section 10.2 MEMBERSHIP OF COMMITTEE ON ELECTIONS: The Chapter COE shall be

composed of three (3) members who shall be appointed by the Chapter Board upon
the recommendation of the Chapter President, for a term of one (1) Gregorian
year. The appointments shall be made at the beginning of each Gregorian
calendar year.
No member of the COE shall be a candidate for any elective office in the Chapter
during his term of office.

Page | 15
Section 10.3 ELECTION RULES: The Chapter COE shall adhere to the election rules prescribed
by the PSME National Board of Directors concerning all PSME elections, including
but not limited to those for Chapter Officers, Regional/Sectoral Board Officers, and
the PSME National Board of Directors.

Section 10.4 ELECTION OF MEMBERS OF THE CHAPTER BOARD: The members of the
Chapter shall elect the members of the Chapter Board within a period to be
determined by the COE, that the presentation of selected candidates shall be on
the scheduled AAGMM of the Chapter and the annual election shall be conducted
thirty (30) days after the final list of candidates have been circularized to the
members of the Chapter by the COE.
Except for the position of the Chapter President, no person shall be elected to the
same position for more than two (2) consecutive years.

Section 10.5 CHAPTER BOARD MEMBERS: The Chapter Board Members shall be elected by
General Membership who are qualified to vote as prescribed in Article 5, Section
5.11.

Section 10.6 COMMITTEE ON NOMINATION: For purposes of selecting the candidates for the
Chapter Board, a Committee on Nomination (CON) shall be created with three (3)
members composed of three (3) past Presidents provided they are not running for
Chapter elections. Provided further, that if any of them is not available, the Chapter
Board shall appoint a replacement from among the other past Presidents or any
Chapter Member giving due consideration to the Committee’s area representation.

Section 10.7 NOMINATING PROCEDURE: Each Chapter member shall be entitled to send
nominees from each Area. From among the nominees submitted by the members,
the Chapter CON shall choose candidates for each area equivalent to, at least,
twice the number of seats allocated for each area in the Chapter Board. The
nominations forms prescribed by the CON, shall be made available to the members
45 days prior to AAGMM schedule and shall be returned to the Committee including
candidates written confirmation or in any other form of confirmation required for by
the CON.The final list of nominees shall be circularized by the COE to the
members not later than thirty (30) days before the annual election. The final list of
candidates shall be circularized to the members of the Chapter by the
COE not later than September 15 of the same year.

Section 10.8 QUALIFICATIONS: In choosing the nominees, the nominating member(s) shall
ensure that the person(s) they are nominating must be a Regular Member in good
standing.

Section 10.9 LIST OF NOMINEES: The list of nominees finally selected as candidates for the
election to the Chapter Board shall be submitted by the CON to the COE not later
than September 01 of each year or on the following business day if this date falls
on a Friday.

Section 10.10 MANNER OF VOTING:

Voting for the election of Chapter Board shall be by electronic voting and to use an
online voting system. In order to implement electronic voting, the chapter may
contract with an outside or other party that provides electronic voting services. The
Board of Directors shall exercise reasonable judgment to ensure that such vendor’s
services comply with the requirements of the existing constitution and by-law.

Page | 16
 Each member is qualified to vote and shall be entitled to cast one (1) vote for each
Chapter Board seat eligible to be voted upon. An active chapter member as
determined by COE shall receive a notice of his/her right to vote through an
online voting system. On line voting shall roll for ten (10) consecutive calendar days.
A vote cast electronically will be final.

The candidates from each Area receiving the highest number of votes for the number
of seats allocated for each area shall be declared elected by the COE. The process
and manner of the election shall be prepared by the COE and approved by the Board.

ARTICLE 11

CHAPTER COMMITTEES

Section 11.1 CHAPTER COMMITTEES: The Chapter shall have the following Committees:

11.1.1 Committee on Awards and Recognition (CAR)

11.1.2 Committee on Finance (COF)
11.1.3 Committee on Planning and Organization (CPO)
11.1.4 Committee on Nomination (CON)
11.1.5 Committee on Election (COE)
11.1.6 Committee on Rules and Constitution and By-Laws (CR & CBL)
11.1.7 Committee on Ways and Means (CWM)
11.1.8 Committee on Publications and Information (CPI)
11.1.9 Committee on Annual Anniversary and General Membership Meeting
(AAGMM)
11.1.10 Committee on Member Interest and Development (CMID)
11.1.11 Committee on Seminars and Continuing Professional Education
(CS & CPE)
11.1.12 Committee on Industry, Research and Technical Development (CIRTD)
11.1.13 Committee on Sports Affair (COS)

Section 11.2 COMMITTEE COMPOSITION: A committee shall be composed of not less than
three (3) nor more than five (5) members according to its functions. It shall have a
Chairman, and two (2) or more [maximum of four (4) members].

Section 11.3 APPOINTMENT OF COMMITTEE CHAIRMEN AND MEMBERS: Committee

Chairman shall be appointed by the Chapter President and confirmed by the Chapter
Board. The selection of the Committee Chairmen shall come first from the Members
of the Board of Directors before other preference.

Within fifteen (15) calendar days after being appointed, the Committee Chairman
shall recommend to the Chapter President the members to constitute his
Committee. The Chapter President shall then provide appointment papers to the
recommended members, unless, in his judgment, there are some valid reasons to
overrule the Committee Chairman’s recommendation.

Section 11.4 COMMITTEE MEETINGS: Regular meetings of each committee shall be held at
least once every month. Special meetings may also be held. Notices of meetings

Page | 17
 shall be circulated to committee members at least one week prior to the meeting
date.

If the Chapter President deems it necessary, he may request the Committee

Chairman to call a regular meeting or special meeting.

Section 11.5 COORDINATION OF COMMITTEE ACTIVITIES: Committee activities shall be

coordinated and reported to the Chapter Board by the respective Committee
Chairman responsible thereof.

Section 11.6 COMMITTEE REPORTS: Minutes of all regular and special meetings conducted by
the Committee shall be furnished to the Chapter Secretary for the information of
the Chapter Board. All committees shall submit reports of their activities to the
Chapter Board not later than ten (10) days after the holding of any activity. The
reports to be submitted shall include, among others, a statement of cash receipts
and disbursements which shall be prepared by the Committee Chairman, certified
by the Chapter Treasurer and audited by the Chapter Auditor.

Section 11.7 SPECIAL COMMITTEES: The President shall have the power to constitute and
appoint Special Committees to attain the objectives of the PSME. Special
Committees shall not be governed by the provision of this By-Laws on committee
composition and appointment of Committee Chairmen and members.

ARTICLE 12
FINANCES

Section 12.1 FISCAL YEAR: The fiscal year of the PSME-United Arab Emirates Chapter shall
begin on the first day of January and shall end on the last day of December of each
calendar year.

Section 12.2 ENTRANCE FEE: New members who have never previously been members of any
PSME Chapter shall pay the entrance fee at an amount equivalent to that
prescribed by the PSME National Board of Directors. No application shall be
considered unless it is accompanied by the required entrance fee.

Section 12.3 DUES AND OTHER ACCOUNTS: Members shall pay their annual membership
dues at an amount equivalent to that prescribed by the PSME National Board of
Directors with the approval of the PRC. However, any duly approved change in the
rate of the annual membership dues shall not become effective until the next
succeeding year and only after due notice shall have been given to the
membership.

Membership dues shall be apportioned as follows:

12.3.1 Seventy-five percent (75%) for the Chapter.
12.3.2 Twenty-five percent (25%) for the National Office.

The dues shall be payable annually on or before March 31, provided that a member
joining the year shall pay the amount corresponding to the full year’s dues.

Page | 18
Section 12.4 REINSTATEMENT FEE: A reinstatement fee at an amount equivalent to that
prescribed by the PSME National Board of Directors, shall be collected from every
person whose membership is sought to be reinstated.

ARTICLE 13

SPECIAL PROVISIONS

Section 13.1 NON-POLITICAL ASSOCIATION: The Chapter shall be strictly non-political, and
any member indulging in any activity that tends to impair this basic principle is
strictly prohibited and shall be penalized in the discharge of his functions.

Section 13.2 PSME FOUNDATION SUPPORT: The Chapter supports the Philippine Society of
Mechanical Engineers.

Section 13.3 POSITIONS HONORARY: The leadership of the PSME – United Arab Emirates
Chapter shall serve primarily the interest of the Mechanical Engineering Profession
and its members and the attainment of the objectives of the National Organization.

Except as may be specially authorized or allowed by the PRC, no Board Member

shall receive any compensation, allowance or emolument from the funds of the
Chapter for any service rendered therein or be entitled to reimbursement for any
expense incurred in the discharge of his functions.

Section 13.4 GRIEVANCE PROCEDURES: The Chapter Board shall provide in the By-Laws the
grievance procedures for the enforcement and maintenance of discipline among all
members, but no action involving the suspension or loss of membership or the
removal of his name from the Registry of Mechanical Engineers shall be effective
without the approval of the PSME National Board of Directors with concurring
approval of the PRC.

ARTICLE 14

RULES OF ORDER

Section 14.1 RULES OF ORDER: The rules of parliamentary procedures contained in “Roberts’s
Rules of Order” shall govern all meetings of Chapter members and Chapter Board
of Committees.

Page | 19
 ARTICLE 15

RULES OF PROFESSIONAL CONDUCT

Section 15.1 PROFESSIONAL ETHICS: To strengthen the foundation of the Mechanical

Engineering Profession in the UAE, there must be unity of purpose and a clear
concept of the obligations of Mechanical Engineers to their profession, to there
clients or employers, to their colleagues in the profession, and to the public. These
obligations include the maintenance of high standards of technical competence,
morality and integrity. For this purpose, the Code of Professional Ethics for PME,
RMEE and CPM as promulgated by the Board of Mechanical Engineering is hereby
formed part of this By-Laws to which all members of this Chapter must adhere.

Section 15.2 VIOLATIONS OF THE CODE OF PROFESSIONAL ETHICS: Any violations of the
provisions of the Code of Professional Ethics committed by a member of the
chapter shall be referred to the Ethics Board of the National Organization who shall
have the jurisdiction to hear and decide the case and forward the decision to the
Board of Mechanical Engineering. The Board, after the hearing may reprimand the
member, recommend the suspension of his membership for a period not exceeding
five (5) years, or recommend the revocation of his membership from PSME if
adjudged guilty of the offenses complained of. The suspension or revocation of
membership shall not become final until after the approval by the PRC.

Section 15.3 REINSTATEMENT: A petition for reinstatement of an expelled member shall also
be referred to the Ethics Board of the National Organization, who after the lapse of
five (5) years may recommend to the PSME National Board of Directors for the
restoration of his membership; provided that the petitioner had, during the period
when his certificate was revoked acted in an exemplary manner and has not
committed any illegal, immoral or dis-honorable act.

ARTICLE 16

AMENDMENTS

Section 16.1 AMENDMENTS: This By-Laws may be amended or repealed in whole or in part by
the affirmative vote of the majority of the members in good standing at any regular
meeting of the members or in any special meeting called for that purpose. The
power to repeal or amend this Constitution and By-Laws may be delegated to the
Chapter Board in the manner provided by the Philippine Corporation Law.

Page | 20
 ARTICLE 17

TRANSITORY PROVISION

Section 17.1 Effectivity: The provision of these revised Constitution and By-laws should take
effect on January 01, 2021 upon the approval by the general membership during its
First General Membership Meeting.

Section 17.2 Conflict of Provision: The PSME – UAE Chapter, United Arab Emirates
Constitution and By-Laws shall be a part of the PSME National Office Constitution
and By-Laws. If there is any conflict between their provision, either in part or whole
within the content of the PSME-UAE Chapter Constitution and By-Laws , the PSME
National Constitution and By-Laws shall govern, and shall not be altered except by
amendment for approval by the PSME Board of Directors.

This Third Amendment shall be inoperative unless it shall have been ratified as an
amendment to the Constitution and and By-Laws by the General Membership.

Prepared and submitted by the Committee on Rules and Constitution and By-
Laws (CR & CBL). Done this 11th day of December 2020 in the Emirate of Dubai,
United Arab Emirates.

Engr. Larry G. Francisco

`Chairman

Engr. Manolito M. Landicho Jr. Engr. Jerome De Robles

Member Member

Attested By:

Engr. Gideon C. Gucilatar Engr. Joel F. Manzano

Chapter Secretary Chapter President

Page | 21