Erlie E.
Bocala
Eventful: Design and Planning
3F Unit 2, Dream Building, Benitez St
Lucena City, Quezon Province 4301
March 2, 2024
Mr. Romeo Sr. and Josefina Eleazar
Rodriguez Subdivision, Ibabang Iyam
Lucena City, Quezon Province 4301
Dear Mr. and Mrs. Eleazar,
Good day!
Congratulations on your incoming 50th Wedding Anniversary!
Thank you for taking the time to contact Eventful regarding the possibility of putting together the
most memorable anniversary of your married life. We are thrilled that you have thought of us to
organize your wedding anniversary celebrations.
Our company is known for providing picture-perfect and memorable themed weddings to ensure
that your special day is perfect. To help you decide what kind of wedding you want to have, we have
attached, for your perusal, the different wedding packages and schedule of fees.
We request you to go through the proposal and communicate with us your desires and
requirements. We also request you to take part in the decision-making process to ensure that we
achieve in giving you the wedding of your dreams.
Should you have any questions or concerns, please do not hesitate to contact me directly via
09274028843 or mail me at erlieeleazar9@[Link]. We look forward to working with you soon.
Again, our warmest congratulations to you, Mr. and Mrs. Eleazar.
Regards,
Erlie Bocala
Operation Manager, Eventful: Design and Planning
A place which is as unique as your love for each other, as
unforgettable as your first encounter, and as varied as your
plans for your future together.
This Picturesque Farm Stay in Batangas Will Teleport You to the
Palace of Versailles in France.
In the unique surroundings of our wonderfully beautiful estate,
we offer you warm hospitality and a comprehensive range of
services.
LE GRAND HALL PACKAGE
Seating: 300 with dance floor
350 without dance floor
Peak Season: October – April Off-Season: May – September
Weekdays (Monday – Thursday) Weekdays (Monday – Thursday)
P 50 000 P 35 000
Weekends (Friday – Sunday) Weekends (Friday – Sunday)
P 60 000 P 45 000
All venue prices are including VAT
Le Grand Hall package is inclusive of:
CEREMONY
Furniture:
150 Ceremony Chairs
4 Eventful Parasols
RECEPTION
Furniture:
5 Cocktail tables with white covers
150 White Tiffany Chairs
5m x5m White Dance floor
3 Champagne Bowls
15 Round or Rectangular tables
LE GRAND HALL PACKAGE ACCOMMODATION subject to availability
Dressing Facilities on the morning of the wedding
Accommodation Manor House for the Bride and Groom on the evening of the wedding
Accommodation in Kendall Cottage for 2 couples on the evening of the wedding
COURTYARD PACKAGE
Seating: 120 with a dance floor
Season: October – April Off-Season: May – September
Weekdays (Monday – Thursday) Weekdays (Monday – Thursday)
P 45 000 P 25 000
Weekends (Friday – Sunday) Weekends (Friday – Sunday)
P 55 000 P 35 000
All venue prices are including VAT
The Courtyard package is inclusive of:
CEREMONY
Furniture:
150 Ceremony Chairs with white chair cover
4 Eventful Parasols
RECEPTION
Furniture:
5 Cocktail tables with white covers
2 White Lounge Sets
4m x 4m white Dance floor
80 White Tiffany Chairs
3 Champagne Bowls
15 round or rectangular tables
COURTYARD PACKAGE ACCOMMODATION – subject to availability
Dressing Facilities on the morning of the wedding
Accommodation Manor House for the Bride and Groom on the evening of the wedding
Accommodation in Kendall Cottage for 2 couples on the evening of the wedding
MANOR HOUSE PACKAGE
Seating: 50 guests
Rates for Manor House are to be confirmed based on client’s requirements.
The Manor House is inclusive of:
CEREMONY
Furniture:
50 Ceremony Chairs with white chair cover
4 Eventful Parasols
RECEPTION
Furniture:
5 Cocktail tables with white covers
3 Champagne Bowls
MANOR HOUSE PACKAGE ACCOMMODATION – subject to availability
Dressing Facilities on the morning of the wedding
Accommodation Manor House for the Bride and Groom on the evening of the wedding
Accommodation in Kendall Cottage for 2 couples on the evening of the wedding
Site Inspections
Site inspections are by appointment only.
Monday to Friday 13:00-16:00 PHT
Saturday and Sunday 09:00-12:00 PHT
Kindly contact the coordinator today to setup your personalized site visit.
All Eventful venues fees are inclusive of:
Cutlery, Crockery, Glassware:
150 sets of cutlery for starters, mains and dessert
150 sets of crockery for starters, mains and dessert
150 sets of glassware for white wine, red wine, sparkling wine and water
150 White napkins
20 White Table cloths (round/rectangular)
10 Ice buckets and Ice bucket stands
150 Chairs with white chair covers for ceremony
Should your wedding exceed 150 guests, additional stock would need to be hired in which will
be added to your total invoice
Eventful fees Do Not include:
Full Coordination/planner services
Food and Beverage
Waiters and barmen
Sound and Music
Flowers and décor
Wedding Cake
Bar setup –please see bar set up costs listed under bar facilities
STAFFING
1 Eventful Venue Manager for set up and during wedding and event
2 Eventful waiters for set up
Eventful makes use of professional waiters for all weddings and events. This service is provided
by an outsourced company. Please note to keep service levels at a high level 1 waiter is
required for every 10 guests (or 1 waiter per table) and 1 barman for every 30 guests.
Waiters: P 100 per waiter, per hour, for roughly 12 hours
shift
Barmen: P 150 per barman, per hour, for roughly 12 hour
shift
An administration fee of P 250 is standard
Transport cost is a set fee of P 200.
ADDITIONAL HIRING OF W EDDING FURNITURE
Tiffany Chairs P 220.00 per chair
Additional Dance squares meter for dance floor P 95.00
Carpet (red) for ceremony P 500.00 (00m)
Ottomans for Pre Drinks for P 1000.00 which consists of consists of the following
o 1 x White square cube ottoman
o 1 x White rectangular cube ottoman
o 1 x oval white ottoman
o 1 x White snake ottoman
Alternatively, chat to your coordinator for other options available
CATERING
Eventful will arrange all catering. A selection of menus is available and our chefs are flexible to
compile menu options should you require changes to be made. Please note that the final
number of guests and menus have to be confirmed 14 days prior to the wedding date.
Please note that prices are subject to change due to seasonal fluctuations.
We do not allow outside caterers to be used. Should this be the case, an additional fee of
P9000 will be applicable for using the Eventful kitchen facilities. Outside caterers will be liable
for any damages to kitchen equipment during period of usage.
BAR FACILITIES
Eventful is fully licensed and will meet all your beverage requirements, including the fine
Eventful wines.
The bar facility will only be arranged and managed by Eventful. This service is included in the
venue fee and includes ice, hi-ball, tumbler, water and shooter glasses.
A mandatory set up cost of P 2000 including VAT, will be charged to the client account.
This fee includes 1 Barman for the duration of the event.
The option of cash bar or open bar is to be confirmed by the client. The client needs to pay a
deposit before the wedding or event for an open bar. Eventful requires the credit card details of
the client for this option.
Please note that final bar arrangements have to be confirmed 14 days prior to the event.
Confirmation of current bar prices has to be signed off by the client.
Corkage will be charged at P 40 per 750ml bottle of wine or sparkling wine other than Eventful
wines.
All prices for beverages are subject to change at any stage.
TIMES OF EVENTS
Day Functions: 08:00 to 16:00
Evening Functions: 15:00 to 24:00
Should the client extend the duration of the event an additional fee of P 2000 per hour will be
charged to the client account. Please note that the venue will close no later than 02:00. All
guests have to depart at this time.
SET UP OF WEDDING OR EVENTS
Set up times are dependable on venue availability. Arrangements for set up have to be
confirmed in writing with the venue.
Final floor layouts have to be confirmed with venue no later than 5 days prior to the wedding or
event. Please note that floor layouts are dependable on weather. Eventful does not take
responsibility for any costs should a drastic change in weather affect the wedding or event.
On the day of event Eventful staff cannot assist the client with any additional décor set up.
Should any of the lawn areas are chosen for your wedding venue an additional fee of P 4000
per day for setup and breakdown will be applicable. If an outside reception is decided upon note
that no set menu options will be available to you.
GENERAL TERMS AND CONDITIONS
Please note that all prices for food and beverages are subject to change at any stage due to
economic changes. Please ensure that you have been in contact with your coordinator to
double check any possible price changes.
Eventful does not allow provisional bookings to be made. We work on a first come, first serve
basis. Only upon receiving your deposit and signed contract, will your booking be confirmed.
In order to confirm your booking with Eventful, a deposit of P 15 000 will be required to secure
your booking. Bank deposit slip or EFT as proof of payment is to be emailed to functions@
[Link].
Banking details
Eventful Design and Planning
Standard Bank
Account Number – 24 333 8643
Branch – 033012
Branch Name – Lucena City
USE NAME AND SURNAME AND DATE OF WEDDING AS REFERENCE
The balance of the invoice will need to be settled with the final invoice sent prior to the function
day.
Full payment must be made no later than 14 days prior to the function date.
Any outstanding amounts from the bar bill, overtime and other extras that may be recorded on
the day of the function should be settled no later than one week subsequent to your function.
DAMAGES
The host shall be held responsible for any damage caused to the venue, furnishing, utensils,
glasses, crockery or any other movable or immovable property and equipment therein, by any
act of the host, any other person attending the function or being involved in hosting or setting up
the function.
LIABILITY
As far as allowed in law the Owners, Management and Staff members do not take any
responsibility or accept liability for any of the guests or host’s belongings or any injury, damage
or loss suffered by any persons
All decorations to be discussed with management to ensure no damage are done to the venue
Eventful only allows Rose Petals, Bubbles or streamers as confetti. NO paper confetti or rice is
allowed.
ANY damage to the venue, cutlery, crockery, linen and furniture will be charged directly to the
client. Any tablecloths damaged by candle wax will be charged for. Candles should be placed in
appropriate containers to prevent the wax from dripping onto table linen.
Eventful Wine Estate does NOT accept responsibility for loss or damage of personal or hired
equipment (including gifts) left in the venue after the function.
All Eventful venues will not be held liable for any poor weather conditions and consequences
thereof.
CANCELLATIONS
If the function should be cancelled less than 6 months prior to the date of the event, the deposit
will be retained.
If the function should be cancelled less than 3 months prior to the date of the event, 75% of the
quoted price will be invoiced.
Should the function be cancelled less than 1 month prior to the date of the event, 100% of the
full and final invoice is to be settled, as well as any additional hiring goods agreed upon.
Bookings will only be cancelled upon receipt of a written notice only.
FUNCTION RESERVATION FOR EVENTFUL
On acceptance of the quote
Please complete the following and fax or email to
functions@[Link] or fax to : 021 874 1021
Thank you for taking an interest in Eventful. We look forward to hosting you and your guests and we will do
our utmost to ensure a memorable day. Each of the above pages must be initialed by the client and emailed
back along with the completed form.
DATE ________________
EVENT DESCRIPTION :
FUNCTION DATE :
BRIDE AND GROOM
NAME & SURNAME:
VENUE PACKAGE SELECTION :
CEREMONY AREA :
POSTAL ADDRESS :
CONTACT PERSON :
CONTACT TEL NO. :
EMAIL :
ESTIMATED NO OF GUEST ADULTS :
ESTIMATED NO. OF CHILDREN:
Signature Eventful
Date _
Signature Client
Date _____________________________
