Formal Letter Format 1 Informal Letter Format
Writer’s address Writer’s address
1 without name 1 without name My beloved sister,
06 Mar 2024 Dear Hari,
A2 Date:_________ 06 March 2024 2 Date:_________ Hi Hari,
Dear Dad,
3 Recipient’s address 3 My dear mom, My dearest mom,
4 Dear sir, / Dear madam,A
How are you? /How are you doing? /How have you
5 Subject:_______________________ been these days? / Hope you’re fine with your
family./ Hope you and your family are doing well.
I am a tenth class student. / I am a homeopath.
I am Satyajith Ray, a film director. (Elaborate the purpose of writing using words and
I am writing this letter ….(purpose)….. . 4 phrases suitable for expressing the intimacy of
our friendship and relation. Remember, a friendly
6 (Elaborate the subject matter) letter is like a friendly chat)
I request you to take the necessary measures... I am waiting for reading your wonderful words.
I am looking forward to hearing from you. I wish the blessings of God may shower upon you.
Thank you. Hope to meet you soon.
Yours affectionately,
7 Yours faithfully, With love,
Sincerely yours, English 5 Lovingly yours, Yours ever,
Yours lovingly,
8 Sd/ Eduspot 6 Sd/ Your loving son,
9 Writer’s name 7 Writer’s name
Format of a News repot Format of a Notice
1 Apt Headline 1. Name of the school/club/organization
2 Staff reporter, Date (By line)
4 2. HEADING
3 Place: Lead paragraph (the main points – answers
What? When? Why? Who? Where? How? Etc.) 3 Dear friends/Ladies & Gentlemen
Dear teachers and students
Body of the news repot (news in detail) ………
………………………………………………… The (club/school) has decided to conduct …(name of
………………………………………………… the event/ programme)---. Mr./Mrs./Ms ---(name of
5 ………………………………………………… 4 the VIP) inaugurates the programme / participates
Direct speech quotations from victims or witnesses as the chief guest.
can be added.
_______________________________________________ Date:
1. News Headline 2. Byline (date, reporter’s name) 5 Time:
3. Place line (place) 4. Lead (main news 5. Body (details) Venue:
6 All are welcome. / All are cordially invited to the
Day, Date Diary Entry Programme, etc.
Time (PM)
Programme Details
Use appropriate words and expressions to convey:
Welcome speech: Club secretary
Surprise / excitement
Presidential Address: The principal/ Chairman
Happiness / success
7 Inaugural Address: Chief guest
Sadness / disappointment, etc.
Felicitation: English teacher / Ward member
Short sentences or fragments are enough.
Vote of thanks: School leader / convener
Lengthy, complex sentences can be avoided.
Conclude diary entry expressing a determination
8 Place: Secretary
promise or hope.
Date of notice 9 …..Club
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Features of a speech
2
A speech should have an effective beginning and ending.
A good beginning grabs the attention of the audience and makes them listen to the speech till its end. A
good ending will leave with the audience a lasting impression of the speaker as well as the topic spoken
about.
Use appropriates quotes or proverbs to make the speech attractive. Lines or verses from famous poems
and flowery words and expression will add flavor to the speech.
Include Rhetorical questions in the speech to get the attention of the audience.
In exams, read and understand the context of the speech well and accordingly prepare the words and
expressions to address the audience. Note that in a school programme, the audience is teachers and
students. Whereas, in a public programme, the audience will be the public people.
How to begin a speech in a school programme:
Honourable principal, respected teachers and my dear friends: good morning. English
Esteemed teachers, respected parents and dear friends: good morning.
Respected teachers and my dear students: good morning. Eduspot
Our honourable chief guest, respected teachers and dear friends: good morning.
How to begin a speech in a public programme:
Esteemed personalities on the dais, respected ladies and gentlemen and my dear friends: I wish a warm
good morning to all of you.
Our most revered chief guest, honourable Minister for Social Welfare, respected chairperson, and all
other eminent personalities present on and off the dais: good morning.
How to introduce the topic:
I am extremely delighted to stand in front of you to speak a few words about…(add the topic)
I feel I am honoured to be in front of you to speak about … (add the topic)
It’s my immense pleasure that I got an opportunity to speak to you about… (add the topic)
How to conclude a speech effectively:
Let me conclude my speech expressing my gratitude to all of you. Thank you. Have a nice day!
Let me conclude my words with much pleasure and satisfaction. Thank you for your time.
Let me sum up my words calling your attention once again to the topic I explained. Thank you.
How to write a profile:
All the hints given with the question should be developed into short sentences.
Such sentences should be arranged in a way to make a short paragraph.
Use appropriate discourse makers or connectors to make the profile passage readable.
The profile paragraph should have an attractive beginning and end.
A title should be given. It can be the name of the person whose profile is created.
NOTE
• The birth date should always be introduced in the simple past passive form – He/she was born on 01 May 1980.
• When the date includes Day, Month and Year, the preposition on is use before the date - (on 01 May 1980)
• When the date includes only Month and Year or only the Year, in is use before it - (in May 1980 / in 1980)
• Even when the person is dead and whose profile is written, we use normally the simple present tense to talk about
his or her works, as ‘His works are highly inspiring ….’.
Write, as:
Alma mater: He/She was educated at… / He/She had his/her education at … / He/She studied at…
Spouse: His wife/life partner is/was…. / Her husband/life partner is/was …
Awards/Honours: He/She won many awards like …. / He/She was awarded Padmashri in (year)
Death: He/She passed away on D-M-Y. He/She rests in peace at/in (location/place)
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