Membership Undertaking

To,
Local Committee President 2024-25
AIESEC in Ahmedabad

I, [Full Name] has been appointed as a member of AIESEC on a local level with effect
from February 2024. I am currently residing in India having my permanent address at
[Full Address], to evidence the same, my (Passport/Driving License/Aadhar Card) is
enclosed herewith. I hereby undertake and agree that

● I shall adhere to the Human Resource Policies framed by AIESEC in India

from time to time.
● I shall adhere to the Financial and Internal Policies framed by
AIESEC in Ahmedabad
● I have read the AIESEC in India Code of Ethics and understand that it
contains important information regarding the AIESEC’s values and
expectations as well as my privileges and obligations as a member.
● I understand that AIESEC in India has the right, with or without notice, in
an individual case or generally, to change any of its guidelines and
principles at any time.
● I have read, understood and will comply with AIESEC in India’s HR Policy
and Code of Ethics. I understand that violation of this Code of Ethics may
result in disciplinary action, which may include termination.
● I shall maintain, protect and enhance the brand of AIESEC at all times.
Further I undertake not to, at any time, violate or jeopardize the brand of
AIESEC.
● I shall not use the AIESEC brand for my personal benefits.
● I shall not disclose, reveal, publish and advertise any material
information relating to operations, membership etc. of AIESEC without
prior written consent of AIESEC in India except and to the extent as may
be required in the normal course.
● I shall display good conduct and behaviour during the period of my
membership. Further I shall be solely responsible for my conduct and
safety at AIESEC’s forums and conferences.
● I shall not indulge or abet in any kind of substance abuse.
● I shall not cause any harm to any other person intentionally or otherwise
and shall be responsible for the same.

● I shall indemnify and keep indemnified AIESEC against any loss or

damage including liabilities arising out of my failure(s) to abide by this
undertaking & the Rules & Regulations of AIESEC.
 ● I shall follow and adhere to the AIESEC in India Compendium and its
Supporting Sub-Documents.
● I am aware of the HR policy and Internal Policies of the organisation.

Thank you.

Yours sincerely,

Name:
Address:
Signature:

AIESEC in India
Privacy Notice
Last Update: 3rd August, 2022
BASICS ABOUT US
We are AIESEC in India, a youth leadership movement which is passionately driven by one
cause: peace and fulfilment of humankind's potential. We are registered in the official bodies of
India under the number 45624/2003 under the Societies Regulation Act of 1860. Our
registered address is F.26, First Floor Connaught Place, New Delhi. We comprise AIESEC in
India and also the 21 local committees across India.

We are committed to protecting and respecting the privacy of our respondents who fill this
form/document. This policy explains how we process information that can be used to directly
or indirectly identify an individual (“personal data”): thus, this policy applies to the situations in
which we act as data controller of personal data and explains when and why we collect
personal information about individuals, how we use it, the conditions under which we may
disclose it to others and how we keep it secure.

COLLECTION AND USAGE OF PERSONAL DATA ABOUT YOU

The purposes of processing your personal data are having a way of contacting the members, as
well as knowing better our talent, for HR analysis and to comply with the national and local
laws of India and the legal basis for such activities is legitimate interest, legal obligation and
vital interest. Personal data we process may include First Name, Surname, Phone Number,
Email, Nationality, Background/Skills, College, Course/Year of study, Aadhar/PAN/Passport
Scan, Birthdate, Permanent Address, Signature and Emergency Contact Details (Name,
Surname, Phone Number, Relationship)

We gather your personal data via an online/offline form, filling a physical contract, or through
our websites.

RETENTION OF PERSONAL DATA ABOUT YOU

We shall retain personal data for a maximum period of 3 years. You can request us to delete
your data at any point by emailing us for the same at it@[Link].

RECIPIENTS OF PERSONAL DATA ABOUT YOU

We process your details internally. However, we may disclose information about you to our
partners, website intermediaries, third parties so as to improve your experience with AIESEC.

We may transfer information about you to other AIESEC entities and partners for purposes
connected with the ones mentioned in this privacy notice or for the management of our
business.

YOUR RIGHTS
You are guaranteed several rights, which are mentioned below:

● Right to be informed | You have the right to be informed about the processing of your
personal data. Thus, in order to make you able to make decisions regarding your
privacy and have control over your personal data, we tell you why we need your
 personal data, what is the legal ground for processing it and every relevant detail
regarding the processing activities, as you can see in this privacy policy.

● Right to access | You have the right to access your own personal data and the right to
receive relevant information regarding the processing of your personal data. Thus, you
can ask us for a copy of the personal data we hold about you so that you can know if
and what kind of personal data is being processed, why it is being processed and who is
processing it, being able to enforce your rights. You can contact us so as to exercise this
right.

● Right to rectification | You have the right to have your personal data
rectified/completed in case it is inaccurate/incomplete. You can contact us so as to
exercise this right.

● Right to erasure | In certain circumstances, you may request the erasure of personal
data where there is no compelling reason for its continued processing. You can contact
us so as to exercise this right.

● Right to restriction of processing | Under certain circumstances, we may suspend

processing activities – and you may also ask us to pause the processing of your
personal data. In other words, we will keep your data, but won't further process it – and
you can contact us so as to exercise this right.

● Right to data portability | You may obtain your data from us so as to transfer it to
another system: thus, we will provide you with a copy in a structured, commonly used
format. You can contact us so as to exercise this right.

● Right to object | In some circumstances, you have the right to object (*i.e., say that you
don't – or no longer – agree with the processing and ask us to stop) to the processing of
your personal data regarding your particular situation. This right applies to processing
based on direct marketing purposes and, usually, to some other purposes (such as some
legitimate interests).

● Rights regarding automated decision making | You have the primary right not to be
subject to activities only based on automated processing and whose decision has legal
or relevant effects on you. However, whenever we carry out automated decision
making (either because of a contract or because of your consent), you shall be able to
be informed, express your point of view, challenge eventual decisions and obtain
human intervention. You can contact us so as to gather further information.

If you have provided consent for the processing of your data, you have – in certain
circumstances – the right to withdraw that consent at any time, which will not affect the
lawfulness of the processing before your consent was withdrawn.

By the way, if you want to know more about your rights, we suggest that you read the guidance
provided by the Information Commissioner's Office of the United Kingdom, which is available
online.

Lastly, if you are not happy with the way we are dealing with personal data, you may contact a
supervisory authority: Ayesh Rajapaksha (+91 8667330865)
ABOUT YOUR PRIVACY
Information shall be handled based on the principle of confidentiality, so it is stored securely
and accessed by authorised individuals only. We are committed to implementing and
maintaining appropriate technical, security and organisational measures to protect personal
data against unauthorised or unlawful processing and use, and against accidental loss,
destruction, damage, theft or disclosure, such as encrypt the transmission and storage of that
information using industry standard encryption and transmission technologies.

We will take all reasonable steps to ensure that your data is treated securely and in
accordance with this privacy notice. Please note that the transmission of information via the
internet is not completely secure: even doing our best to protect your personal data, we
cannot guarantee the security of your data transmitted to our site (so any transmission is at
your own risk), but, once we have received your information, we will use strict procedures and
security features to prevent unauthorised access.

OUR PRIVACY MANAGER/DATA PROTECTION OFFICER

We have a Privacy Manager/Data Protection Officer who is responsible for matters regarding
privacy and data protection. Thus, in case you have any questions regarding this policy and/or
our privacy practices: Ayesh Rajapaksha, 708 Ellora Fiesta, Gaondevi Marg, Sector 11,
Sanpada, Navi Mumbai, Maharashtra, India - 400614: it@[Link]

FOR FURTHER INFORMATION ABOUT US

In case you want to contact us, please feel free to do so:

AIESEC in India,

708 Ellora Fiesta,

 Gaondevi Marg, Sector 11,
Sanpada, Navi Mumbai,
Maharashtra, India - 400614
it@[Link]

Ayesh Rajapaksha,
Head of Digital Platforms,
AIESEC in India,
[Link]@[Link]
[+918667330865]

Name:
Address:
Signature:

[proof]