SECTION 017700
CLOSEOUT PROCEDURES AND DNP ATTENDANCE
PART 1 - GENERAL
1.1 SUMMARY
A. Section includes administrative and procedural requirements for contract closeout and
attendance notification during the Defects Notification Period (DNP), including, but not
limited to, the following:
1. Request for Company’s Representative's inspection prior to issuance of the
Work Completion Certificate.
2. Request for Company’s Representative's inspection prior to the issuance of the
Project Completion Certificate.
3. As-Built BIM Models and drawings
4. O&M Manuals
5. Evidence of Training
6. Warranties.
7. Repair of the Works.
8. DNP- Contractor’s responsibilities/attendance.
B. Related Requirements: Comply with all applicable procedural and administrative
requirements provided for elsewhere in the General Requirements, and with all
applicable product and execution requirements specified in relevant Sections of the
technical Specification; implement and apply as relevant or appropriate to the output
and/or work identified in or reasonably inferred from this Section.
1.2 DEFINITIONS
A. eOMSI Facility Data Workbook (FDW): A Microsoft Excel file containing required
facility information populated by the Contractor.
1.3 ACTION SUBMITTALS
A. The Contractor shall provide:
1. Contractor's List of Incomplete Items: Initial submittal at Company’s
Representative's inspection prior to issuance of the Works Completion
Certificate.
2. Certified List of Incomplete Items: Final submittal at Company’s
Representative's inspection prior to Completion.
3. Certificates of Release: Form authorities having jurisdiction.
4. Certificate of Insurance: Form continuing coverage.
5. Field Report: for pest control inspection.
1.4 MAINTENANCE MATERIAL SUBMITTALS
A. Schedule of Maintenance Material Items: For maintenance material submittals see
items specified in other section.
B. Facility Operations and Maintenance submittals and handover procedures as defined
in Sections 017824, 017839 and 017300. Facility Data Workbook Quality
Requirements for each submittal, ensure that the information contained in the
FDW(s).
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C. Compile FDW(s) using approved spreadsheet templates. Do not alter the formatting
or organizational layout of the templates in any way. For this Contract, templates will
be agreed, in conjunction with the selected EAM/CMMS Sub-Contractors.
1.5 REQUEST FOR COMPANY’S REPRESENTATIVE'S INSPECTION PRIOR TO TAKING
OVER.
A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be
completed and corrected (Contractor's punch list), indicating the value of each item
on the list and reasons why the works is incomplete.
B. Submittals Prior to issuance of the issuance of the Works Completion Certificate:
Complete the following a minimum of thirty 30 days prior to requesting Company’s
Representative's inspection for issuance of the Works Completion Certificate. List
items below that are incomplete at time of request.
1. Certificates of Release: Obtain and submit releases from authorities having
jurisdiction permitting Company unrestricted use of the Works and access to
services and utilities. Include occupancy permits, operating certificates, and
similar releases.
2. Submit closeout submittals specified in other General Requirements Sections,
including project record documents, operation and maintenance manuals, final
completion construction photographic documentation, damage or settlement
surveys, property surveys, and similar final record information.
3. Submit closeout submittals specified in individual Sections, including specific
warranties, workmanship bonds, maintenance service agreements, final
certifications, and similar documents.
4. Submit a schedule of maintenance material submittals specified in individual
Sections, including tools, spare parts, extra materials, and similar items, and
deliver to location designated by Company’s Representative. Label with
manufacturer's name and model number where applicable.
5. Submit test/adjust/balance records.
6. Submit changeover information related to Company's occupancy, use,
operation, and maintenance.
7. Submit pest-control inspection report.
8. Submit meter readings for utilities, used by Contractor as of date of issuance of
the Works Completion Certificate.
C. Procedures Prior to issuance of the Works Completion Certificate: Complete the
following, as appropriate, a minimum of thirty (30) days prior to requesting Company’s
Representative's inspection for issuance of the Works Completion Certificate. List
items below that are incomplete at time of request.
1. Advise Company’s Representative of pending insurance changeover
requirements.
2. Make final changeover of permanent locks and deliver keys to Company’s
Representative. Advise Company’s Representative of changeover in security
provisions.
3. Complete startup and testing of Plant, systems and equipment.
4. Perform preventive maintenance on equipment used prior to issuance of the
Works Completion Certificate.
5. Instruct Company's personnel in operation, adjustment, and maintenance of
products, equipment, and systems.
6. Advise Company’s Representative of changeover in utilities.
7. Participate with Company’s Representative in conducting inspection and
walkthrough with local emergency responders.
8. Terminate and remove temporary facilities from Project Site, along with
mockups, construction tools, and similar elements.
9. Complete final cleaning requirements, including touch up painting.
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10. Touch up and otherwise repair and restore marred exposed finishes to eliminate
visual defects.
D. Inspection: Submit a Notice requesting for Company’s Representative's inspection a
minimum of seven (7) days prior to making serving a notice for the Works Completion
Certificate. On receipt of request, Company’s Representative will either proceed with
inspection or notify Contractor of unfulfilled requirements. Company’s Representative
will endorse Contractor's application for the issuance of the Works Completion
Certificate after inspection, or will notify Contractor of items, either on Contractor's list
or additional items identified by Company’s Representative, that must be completed
or corrected before application will be endorsed.
1.6 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Organization of List: Include name and identification of each space and area affected
by construction operations for incomplete items and items needing correction
including, if necessary, areas disturbed by Contractor that are outside the limits of
construction.
1. Organize list of spaces in sequential order, starting with exterior areas first and
proceeding from lowest floor to highest floor.
2. Organize items applying to each space by major element, including categories
for ceiling, individual walls, floors, equipment, and building systems.
1.7 SUBMITTAL OF PROJECT WARRANTIES
A. Time of Submittal: As prescribed in the Agreement
B. Organize warranty documents into an orderly sequence based on the table of
contents of Project Manual.
C. Also refer to "Section 017836 Warranties for detail of Warranty Content.
PART 2 - EXECUTION
2.1 FINAL CLEANING
A. Refer to Section 017400 Housekeeping and Final Cleaning
2.2 REPAIR OF THE WORK
A. Complete repair and restoration operations before requesting Company’s
Representative's inspection for determination of issuance of the Works Completion
Certificate and/or the Project Completion Certificate.
B. Repair or remove and replace defective construction. Repairing includes replacing
defective parts, refinishing damaged surfaces, touching up with matching materials,
and properly adjusting operating equipment. Where damaged or worn items cannot
be repaired or restored, provide replacements. Remove and replace operating
components that cannot be repaired. Restore damaged construction and permanent
facilities used during construction to specified condition.
1. Remove and replace chipped, scratched, and broken glass, reflective surfaces,
and other damaged transparent materials.
2. Touch up and otherwise repair and restore marred or exposed finishes and
surfaces. Replace finishes and surfaces that that already show evidence of
repair or restoration.
3. Replace parts subject to operating conditions during construction that may
impede operation or reduce longevity.
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2.3 CONTRACTORS RESPONSIBILITIES DURING DNP
A. The Contractor shall maintain at the Site, for a period of 12 months for receipt of the
final issuance of the Works Completion Certificate for the Works, a team of
skilled/trained personnel individually able to undertake the following activities:
1. Software integration and troubleshooting.
2. HVAC/MEP installation control, operation and fault rectification.
3. BHS repairs.
4. Repairs to finishes and fixtures.
5. Electrical installation control, operation and fault rectification.
B. The above persons shall be supported by sufficient numbers of workers as
determined by the Company’s Representative, (one from each discipline) to assist
with the rectification of faults/misuse/accidental damage and inspections.
C. NOTE: The above personnel will not be required to perform general maintenance
operations, however, they may be called upon to assist with fault finding.
D. The team shall be coordinated and managed by a Senior Manager who will be the
point of contact for Company, the OMM Contractor and the Company’s
Representative.
2.4 REQUIREMENTS
A. After issuance of the Works Completion Certificate of the Works and throughout the
Defects Notification Period (DNP), the Contractor is to provide systems support staff
to assist Stakeholder/Company employees.
B. The Contractor's support staff will be experienced in the systems they are responsible
for and have full knowledge and experience of the project to assist the operations
staff in an efficient, orderly manner.
C. The Contractor will provide 24-hour, 7-day per week coverage for all major systems,
their staff on the Site in the area that they are responsible for at all times and be
available to the operations staff at all times during this period.
D. The Contractor's staff performing these duties are expected to troubleshoot any
building or building systems problems as they occur to minimize impact to operations
and return the system to full working order as quickly as possible. However, they are
not permitted to conduct long term correction of defects that occur in lieu of providing
operational support. The Contractor will correct these as required under the Contract
utilizing other resources.
E. The Contractor is to submit a proposed staffing plan and method statement to
Company’s Representative for review and approval 180 days prior to completion of
the Works.
F. The Contractor is to include all relevant systems and functions in the operational
support plan including, but not limited to:
1. Electrical Systems
2. Mechanical Systems
3. Security Systems
4. Life Safety Systems
5. Lift and Hoist Platform
6. Conveyance Systems
7. Building Management System
8. Information Technology (IT)
G. The Contractor's method statement will provide detailed information on each system
of coverage including, but are limited to:
1. Staffing schedule including names and contact numbers.
2. Shift durations and hand-over times.
3. Off-coverage emergency contact information.
H. The Contractor will fully coordinate with the Company and Company’s
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Representative, and through the Company with the stakeholders, before and during
implementation.
END OF SECTION
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