Document last

amended on
4/4/2018

Health & Safety Manual

Sample Company
This document was prepared for
Sample Client, on behalf
of Sample Company
 TABLE OF CONTENTS - SAMPLE
WHS & E Manual
Title Page..........................................................................................................................................
Disclaimer .........................................................................................................................................
Introduction .......................................................................................................................................
Company Health, Safety and Environmental Policy ..........................................................................
Quick Reference Guide .....................................................................................................................
Planning ............................................................................................................................................
Systems Review ...............................................................................................................................
Implementation & Operation..............................................................................................................
Measurement & Evaluation ...............................................................................................................
References .......................................................................................................................................
PLANNING
WHS System Legislative Matrix ........................................................................................................
Objectives & Targets .........................................................................................................................
Hazard Identification .........................................................................................................................
Risk Assessment Control ..................................................................................................................
IMPLEMENTATION & OPERATION
Assigning Responsibilities .................................................................................................................
Training & Competency.....................................................................................................................
Consultation & Communication .........................................................................................................
Document Control .............................................................................................................................
Purchasing & Procurement ...............................................................................................................
Injury Management & Rehabilitation ..................................................................................................
MEASUREMENT, EVALUATION & SYSTEMS REVIEW
Monitoring & Measurement ...............................................................................................................
Records Management .......................................................................................................................
Incident & Investigation .....................................................................................................................
Review of Corrective Actions ............................................................................................................
Internal Audit Procedure ...................................................................................................................
OTHER POLICIES
Workplace Behavior Policy................................................................................................................
Contractor Management ...................................................................................................................
EMERGENCY & FIRST AID
First Aid Procedure ...........................................................................................................................
Forklift ...............................................................................................................................................
Emergency Contingency & Preparedness .........................................................................................
WORK SITE SAFETY RULES PROCEDURES
Work Safety Site Rules .....................................................................................................................
Traffic Management ..........................................................................................................................
Hazardous Chemicals and Dangerous Goods...................................................................................
Managing Construction Hazards Specified in the Regulations ..........................................................
Managing Other Construction Hazards .............................................................................................
HEALTH & SAFETY TEMPLATES
Chemical Register .............................................................................................................................
Company Risk Register ....................................................................................................................
Confined Space Permit .....................................................................................................................
Confined Space Register ..................................................................................................................
Confined Space Register ..................................................................................................................
Consultation Statement .....................................................................................................................
Contractor Approval Checklist ...........................................................................................................
Contractor Approval Checklist ...........................................................................................................
Contractor Approval Scoresheet .......................................................................................................
Contractor Approval Scoresheet .......................................................................................................
Contractor Contract Clauses .............................................................................................................
Contractor Contract Clauses .............................................................................................................
Contractor Environmental Risk Assessment Template ......................................................................
Contractor Environmental Risk Assessment Template ......................................................................
Contractor Expression of Interest Letter ............................................................................................
Contractor Expression of Interest Letter ............................................................................................
Contractor Inspection Checklist .........................................................................................................
Contractor Inspection Checklist .........................................................................................................
Contractor Insurance Details Form....................................................................................................
Contractor Insurance Details Form....................................................................................................
Contractor Letter ...............................................................................................................................
Contractor Letter ...............................................................................................................................
Contract Non-Conformance Form .....................................................................................................
Contract Non-Conformance Form .....................................................................................................
Document Review Schedule .............................................................................................................
Document Review Schedule .............................................................................................................
Ergonomic Checklist .........................................................................................................................
Ergonomic Checklist .........................................................................................................................
Evacuation Drill Form ........................................................................................................................
Evacuation Drill Form ........................................................................................................................
Evacuation Pre Dill Checklist ............................................................................................................
Evacuation Pre Drill Checklist ...........................................................................................................
Forklift Checklist ................................................................................................................................
Forklift Checklist ................................................................................................................................
Hazard Notification Form ..................................................................................................................
Hazard Notification Form ..................................................................................................................
Hot Work Permit ................................................................................................................................
Hot Work Permit ................................................................................................................................
Incident Report Form ........................................................................................................................
Incident Report Form ........................................................................................................................
Induction Checklist ............................................................................................................................
Induction Checklist ............................................................................................................................
Investigation Form ............................................................................................................................
Investigation Form ............................................................................................................................
Job Description Inserts......................................................................................................................
Job Description Inserts......................................................................................................................
Managers WHS Report .....................................................................................................................
Managers WHS Report .....................................................................................................................
Performance Plan Inserts ..................................................................................................................
Performance Plan Inserts ..................................................................................................................
Plant & Equipment Register ..............................................................................................................
Plant & Equipment Register ..............................................................................................................
Rehabilitation & Treatment Plan ........................................................................................................
Rehabilitation & Treatment Plan ........................................................................................................
Residual Current Device Register .....................................................................................................
Residual Current Device Register .....................................................................................................
Return to Work Plan Template ..........................................................................................................
Return to Work Plan Template ..........................................................................................................
Risk Assessment Form .....................................................................................................................
Risk Assessment Form .....................................................................................................................
Safe Work Method Statement Template............................................................................................
Safe Work Method Statement Template............................................................................................
Schedule of Inspections Template ....................................................................................................
Schedule of Inspections Template ....................................................................................................
Vehicle Checklist...............................................................................................................................
Vehicle Checklist...............................................................................................................................
Purpose & Scope ..............................................................................................................................
Site Inspection Checklist ...................................................................................................................
Site Inspection Checklist ...................................................................................................................
 Sample Health & Safety Manual

Measurement & Evaluation

Monitoring & Measurement

The organisation implements and maintains documented procedures to monitor and

measure on a regular basis the key characteristics of its operations and activities that can
cause illness and injury.

The effectiveness of these measures are evaluated. Where applicable appropriate equipment
for monitoring and measurement related to health and safety risks shall be identified,
calibrated, maintained and stored as necessary.

Records of this process are retained according to the organisation's procedures.

The Monitoring & Measurement Procedure demonstrates the specific processes. Other
related procedures include the Review and Corrective Action Procedure, Internal Audit
Procedure and the Incident Investigation &Reporting Procedure.

Health surveillance

The organisation has procedures to identify those situations where employee health
surveillance is required and shall implement appropriate systems.

Where specified by legislation, the health of employees exposed to specific hazards shall be
monitored and recorded. These are outlined in the Monitoring and Measurement Procedures

Incident investigation, first aid, corrective and preventive action

In the event of a WHS incident, an emergency or where a non-conforming process has been
identified, the Incident investigation & Reporting Procedure and Review of Corrective Actions
Procedure are to be followed. The details shall be entered into the Incident Register to track
details for future review.

First aid requirements must be in line with the First Aid Policy.

Records and records management

The Records Management Procedure focuses on the records needed for the implementation
and operation of the WHSMS system.

Behaviour

For workplace behaviour procedures, refer to the Workplace Behaviour Policy with covers
discrimination, harassment and bullying and how to confront inappropriate behaviour
informally and formally.
 Sample Health & Safety Manual

Contractor Management

All tenders, contractors, sub-contractors and employees of contractors engaged to conduct

work on Sample Company premises are required to comply with requirements set out in the
Contractor Management Procedure.

Contractors will be reviewed, approved and supervised on a regular basis.

Forklifts and Traffic Management

Forklift requirements must be adhered to as set out in the Forklift Procedure. This includes
training and competency checks and inspection of the mobile plant on a regular basis by way
of pre operational safety checks.

Traffic management plans are be in place and specific procedures for refuelling and charging
of forklifts. Additional traffic management requirements are set out in the Traffic
Management procedure, where plans are in place for each of Sample Company sites where
moving plant and people interact.

Emergencies

There are specific requirements in place for emergencies in the Emergency Contingency and
Preparedness Procedure. This includes a requirement to conduct a site assessment to
determine the possible scenarios and review and maintenance of the site evacuation plan
and emergency response procedures.

Work Safety Site Rules

Sample Company have developed some Work Safety Site Rules set out in the Policies and
Procedures which everyone must follow including visitors.

Chemicals

The Hazardous Chemicals and Dangerous Goods procedure sets out procedures relating to
hazardous chemicals and dangerous goods purchasing, labelling, handling, storage and
transportation, risk assessments, training, spills, health assessment and health surveillance,
gases and dusts and inspections.

Construction

There are specific requirements for the construction industry which are set out in the policies
procedures in the form of procedures which including the following:

• Design
• Risk assessments
• WHS Management Plans
• Inductions
 Sample Health & Safety Manual

Hazard Identification
Purpose & Scope

The purpose of this policy is to explain the general procedures relating to Hazard
Identification and the guidelines that are to be adhered to by all managers,
supervisors, employees &contractors (PCBU's &Workers).

Quick Reference

The following modules in the WHSMS would be likely to be accessed during this
procedure -

Main module used:

Hazard Risk Register

Other modules used:

Activity Register
Site Register
Incident Module
Corrective Actions Module
SWMS Register
Chemical Register
PPE Register

Policy & Procedure

Documenting identification of hazards and regular work area inspections are an

important part of controlling hazards within Sample Company. A schedule of
inspections shall be developed by the WHS Committee at the commencement of
each calendar year.

• The manager shall ensure that regular inspections are conducted as per
schedule for allocated work areas utilising a specific area inspection checklist,
but these may be modified to suit each work area requirement. Any corrective
actions required from these inspections shall be documented.
• Should a worker identify a hazard, this should be immediately reported to
their manager. The worker should participate in the completion of the Hazard
Notification Form. Where the manager is not readily available the worker shall
report the hazard to the WHS Representative.
The manager upon implementation of short term corrective action will then:
• Log the details of the hazard on corrective action register.
 Sample Health & Safety Manual

• Where required, conduct a risk assessment of the hazard to identify corrective

actions and risk level;
• Respond to any outstanding actions required and advise the responsible
manager and the WHS Representative.
• The WHS Representative will discuss all reported hazards with the WHS
Committee and monitor the Corrective Actions Register to ensure all hazards
have been logged and assessed.
• The WHS Committee shall review progress for the hazard(s) corrective action
until the hazard has been rectified and escalate if required through the
appropriate process.

What happens if the job is too risky?

• In the event that a worker finds themselves in a job they believe is too risky to
complete, the following steps should be taken:
• Do not continue the job and immediately report the problem to your
manager.
• The manager, in consultation with affected workers, shall discuss and
assess the risk using the risk assessment form.
• The risk shall be removed, or if this is not possible then it should be
reduced to a safe level using the hierarchy of control. This should be
done to everyone's satisfaction prior to the commencement or
recommencement of the task.

Assessment of Hazards:
Upon notification of an outstanding hazard, the risk assessment form shall be
completed. This will include:

• Inspection/observation of the situation, consultation with relevant workers

involved and assistance should be sought from a WHS professional where
required.

Corrective Action:

• Using the ‘hierarchy of control’ the site shall identify the most appropriate
control measure.
• The manager shall ensure that, where possible, the identified hazard is
controlled at its source rather than trying to make the worker work safety in a
dangerous environment or having the worker wear unnecessary protective
equipment or clothing.
• The manager may select a short term solution (i.e. personal protective
equipment such as respirator) as well as a long-term solution (i.e. engineering
controls such as investment in a ventilation system) as a method of corrective
action.
 Sample Health & Safety Manual

Training & Competency

Purpose & Scope

Training is vital to assist workers to perform their work safely. In addition to initial
Induction training, Sample Company will arrange training which covers health and
safety issues related to specific tasks being performed, as well as training in the overall
approach to health and safety taken by our organisation when required. The following
guidelines are to be adhered to by all managers, supervisors, employees & contractors
(PCBU's & Workers).

Procedure

Sample Company will:

• Conduct training needs analysis across the organisation.

• Develop formal training needs and competencies for position requirements at
all levels, including management.
• Provide formal induction programs for new workers.
• Use Registered Training Organisations (RTO) and appropriately accredited and
approved courses/trainers where required.
• Ensure training is competency based.
• Record all training.
• Review effectiveness of training.
• Provide training for languages other than English and other relevant learning
barriers should they be required.

All managers and supervisors will be provided with additional training to ensure that
they are aware of their responsibilities under the WH&S Management System. Training
will include:
• All work health and safety policies and procedures for the organisation.
• Licenses and competencies to perform tasks.
• Specific hazards, conduct of risk analysis and implementation of risk controls.
• Consultation and communication arrangements.
• Incident reporting and corrective actions.
• Emergency response.
• Legislative responsibilities for Managers and Supervisors.
• Risk management.

Training will be provided to all workers to enable them to perform tasks safely and to
assist them in supporting the WHSMS in accordance with their areas of responsibility.

All new workers and contractors shall receive appropriate induction training prior to
the commencement of work, using the Induction Checklist.
 Sample Health & Safety Manual

The WHS Officer shall review the training needs of worker and address issues such as
when:

• New skills and skills gaps are identified.

• New workers are inducted.
• Safety requirements have changed.
• Changes occur in the organisational structure which could affect specific
worker.
• Responsibilities of workers change.

WHS training needs of workers will be assessed, as a minimum, in the annual

performance appraisal of workers.

Supervisors shall advise the WHS Officer when the requirements for additional skills
training arise within their area of responsibility.

Supervisors shall arrange for the appropriate training of all workers within their area
of responsibility.

The WHS Officer shall maintain all documentation relating to training activities
including the Training Register, records of course content and course evaluation
material.

At the completion of each course the WHS Officer shall evaluate the suitability of the
course.
 Sample Health & Safety Manual

Company Risk Register

Description

International Mill Relines has guidelines for documented risks and opportunities.

Purpose & Scope

The purpose of this policy is to explain the general procedures relating to recording
risks and opportunities.

The following template is to be used by the executive management team.

Policy & Procedure

Risk or Treatment Monitoring &

Likelihood Consequence Rating
Opportunities Option Review

-Ensure that -Ensure that

External providers writing is CALD issues
onsite not minimised are identified
understanding when it during
signage or other comes to induction and
instructions Medium High High developing the site team
related to signage and are made
chemical handling visual aware to
due to language instructions monitor for
barriers for workers difficulties
to follow onsite
-Workplace
inspections to
-Remove identify where
Paint in drain High High High
from sight paint has made
it into the
drain.
Add other risks or
opportunities
based on the - -
specifics of the
company
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