Bagmati Provinvce Government
Ministry of Water Supply, Energy and Irrigation
Water Resources and Irrigation Development Division Office
Dhading
Quality Assurance Plan
Contract details
1) Name of the sub-project :
2) District :
3) Contract No :
4) Total Contract Amount Nrs. :
5) Total amount for civil works Nrs. :
6) Date Of Agreement :
7) Completion Period :
8) Intended Completion date :
9) Name of Contractor :
Date : …………………………….
1. Background
The Quality Assurance Plan is a document which assured the EA that the completed civil works of
contractor will be as per the employer’s requirements, technical specification and the engineering norms.
It will clearly describe the working procedures, workmanship, testing and quality control process which
the contractor will adopt in carrying out the construction works so that the material and works shall
comply with the requirements of the contract and the technical specification. It will be in the form of bar
chart and will be effective after receiving the approval from EA. Contractor will proceed with the works at
site only after getting the written permission from the EA.
Required form and formats which will show the employer’s requirements (specification of the works) and
actual achievements at site will be prepared during the construction phase as per quality assurance plan.
Basically the contractor will follow the process as below describe;
1. First of all the contractor will get the technical specification of all the external material
(manufactured in factories) which will be used in construction works. The specification will be
received from the manufacturer/dealers. Preferably construction materials with NS marks will be
proposed. Minimum 3 Nos of sample specification will be submitted to EA to get the concurrence
for best one. Material might be as follows
a) Cement
b) Re-bar
c) GI wire
d) Geo textile
e) Bricks
f) Hume pipes
g) HDPE pipes
2. Similarly contractor will ask the permission from EA for source of local material before the
transportation. Local material might be as follows
a) Stone
b) Gravel
c) Sand
d) Soil
e) Etc
3. After receiving the request letter for permission EA on their judgment May make visit to the
factory for external material and sources for local materials to verify the proposed detail of
quality. Expenditure will be borne by the contractor.
4. On the basis of verifying visit EA will give permission to use the proposed materials. After getting
the Permission for both external and local materials the contractor will transport the materials to
the site.
5. First lot of materials will be examined technically at site by EA in contractor’s cost. If the sample
will found satisfactory, EA will give permission to transport the balance materials.
6. Testing of materials and by product of materials will be examined regularly during the
construction period as per the employer’s requirement and technical specification.
7. Contractor will try all the time to produce qualitative works during the construction period and
assure in no case quality of constructed items will be done lower than the employer’s
requirement. If found, contractor assures reconstruct the same in his own cost.
2. Inspection and Approval To Proceed
The approval books contain a series of headings that will guide the contractor and the official team
through the process of preparation, inspection and approval. They are effectively a site checklist and a
record of the process.
The contractor will complete the entry, with the date and signature. The book is then submitted to the
office representative for checking. If he is satisfied that the work may begin then he sign the books
accordingly. On the events that some items are not satisfactory the official representative could be
indicated this in appropriate column and then give a corresponding instruction in the site order book
describing the location and nature of the corrective works that are necessary. When the correction is
made the contractor will resubmit the book for approval. If the preparation is satisfactory the official will
sign accordingly.
The site record books are in three types
1. Summary of testing
2. Inspection and approval to proceeds
3. Records
The formats for the record books for construction supervision have been prepared by contractor and
approved by IDD/IDSD chief. Each template includes sample entries for illustration.
The actual format for the additional books and form will be developed by contractor’s official and agreed
employer’s site staff in order to ensure that particular needs are meet.
The contractor will provide suitable books for QAP. All books will be kept at site all the times.
Table 1: Following record books are proposed to be used during the implementation.
Book No Description
Testing T-1 Materials delivery and testing
T-1.1 Coarse aggregate
T-1.2 Fine aggregate
T-1.3 Cement
T-1.4 Reinforcement
T-1.5 Gabion wire
T-1.6 Geo textile
T-2 Concrete Compressive strength Register
Embankment
Backfill
Inspection/Approval A-1 Form work Inspection Checklist
A-2 Reinforcement Inspection Checklist
A-3 Gabion box Checklist
Record R-1 Concrete pour Record
R-2 Correspondence Register
R-3 As Built Drawing Register
3. Records
The records books are similar to the Approval books. The detailed entry is completed by the contractor,
and this is endorse/approved by official representative. If he disagrees with the contractor’s assessment
he should make a corresponding entry in the site order book.
Table 2: The minimum frequency of sampling of concrete for compressive test
Quantity of concrete in the works m3 Number of samples
1-5 1
6-15 2
16-30 3
31-50 4
50 and above 4 plus additional sample for each 25 m3
Two Test specimens shall be made for testing at 28 days. Additional one sample shall be required for
testing at 7 days. One or two may required for other proposes such as to determine the strength of
concrete at 14 days or at the time of removal of form works. It will depend on the importance, size and
volume of works.
For small works and or for continuous concreting works, slum test will be very much appropriate for
quality control at site. The contractor will conduct slump test for each batch of the concrete mixing at site.
Other test also conducted as per requirements and instruction of EA at site.
Test Result of Sample
The test result of the sample shall be the average of the strength of all specimens. The individual
variation should not be more than ± 15 percent of average.
Table 3: Min. compressive strength of concrete
Concrete Mix Min. compressive strength Min. compressive strength
at 28 days (kg/ cm2) at 7 days (Kg/ cm2)
1:1.5:3 200 134
1:2:4 150 100
1:3:6 100 67
1:4:8 75 50
Table 4: Slump Test Requirements
Type of structure Slump (cm)
Reinforcement concrete In general case 5-12
If cross section is large 3-10
Reinforcement concrete 3-8
Dam concrete 2-5
Cement Test
Table 5: Initial and final setting time ASTM C150 specified set times
Test Method Setting Type Time specification
Vicat’s apparatus Initial >=60 minutes
Final >= 10 hours
Cement Cube Test
50-mm cube specimen may be used for the determination of compressive strength of all cement
specimen from the same sample shall be reported to the nearest 0.01Mpa.
Table 6: Gabion sampling
No. of coil in a lot No of coils for Physical Permissible
requirements defective
Up to 25 2 0
26-50 3 0
51-150 5 0
151-300 8 1
301 and above 13 1
Physical test are size, surface condition tensile strength, bend, wrapping and zinc coating test.
Table 7: Equivalent diameter in mm as per NS- 2045
SWG 6 7 8 9 10 11 12 13 14
Dia.mm 4.88 4.75 4.06 3.66 3.25 2.95 2.64 2.34 2.03
Tolerance in box size is 5% in length & width, 2.5 cm in depth
4. Testing
A summary of basic testing requirements is given in Table 7. There are additional requirements for
specific items and components and these are prescribed on the appropriate clauses of specification.
Table 8: Testing Requirements for materials for use in structures
Materials Test Result Test carried Frequency
1. Cement Fineness Standard 88 µm sieve
At Lab
residue 0.4% One per
Setting Time Initial- >60 minutes delivery
At Lab
Final- >10 hour
2. Coarse Flakiness < 30 At Lab
Aggregate Specific gravity 2.4 At Lab
Absorption At Lab
As directed
10% Fines At Lab
Grading As per specification At Lab
Compressive strength 400 kg/cm2 At Lab
3. Fine Organic content
Aggregate SG and Absorption As per specification At Lab As directed
Grading
4. Concrete Compressive strength At Lab
Slump Test As per Table 3 & 4 As per table 3
At Site by IDD
5. Reinforcement Tension Two sample
As per specification At Lab
each batch
6. G.I. Wire Zinc Coating As per specification
At Lab As per table 5
Tensile Strength 40-55 Kg/mm2
7. Geo-textile Tensile Strength >9.5 KN/m
Trapezoidal tear >225 N Two sample
Vertical flow 50mm For Each
110mm/s batch
head
Apparent opening >0.27mm
8. Embankment Density >90% for embankment
At site by IDD
Filling >95% for service road
Field density At site by IDD
Specific Gravity At Lab
Grain size Analysis At Lab Per 4000 Cu.
Liquid limit At Lab m of earth
Plastic Limit At Lab
Moisture Content At Lab
9. Backfill Plasticity Index >20 At Lab Per 4000 Cu.
Liquid Limit >40 At Lab m of filling
The materials, Delivery & Testing Record Book will be maintained and completed by Contractor and
counter signed/approved by the appropriate representative of IDD/IDSD.
5. Work Schedule
Work schedule for quality assurance plan has been prepared according to the technical requirements,
working season and anticipated completion period. Contractor has tried to prepare the schedule on the
basis of remoteness and working environment of site. Some steps are listed below could be adopted to
prepare the work schedule for timely completion of the project.
1. First month should be estimated for mobilization and preparation of QAP. In this month the contractor
will manage the source of internal and external construction materials, seeks permission (if
necessary), also manage the fund for the works.
2. Last month should be estimated for demobilization and preparation of as built drawing.
3. Three month should be considered as rainy season (off work season), it will be very hard to transport
construction materials to the site in rainy season. So rainy season should not be proposed as
working season for construction work.
4. By considering these five months as non-working months remaining ten months which could be
basically considered as contractor working period.
5. According to the working period total canal length should be divided in ten segments to get per
month achievements.
6. Total contract amount could also be distributed in ten segments for civil works to find out the
minimum amount of works to be completed in one month.
7. The next step should be found out the no. of structure or volume of works including construction of
canals, if included in the contract.
8. Then after the work schedule could be prepared according to the amount and no of structures to be
completed in one month.
9. Finally the quality assurance plan could be prepared on the basis of work schedule.
10. The contractor should try to complete the whole civil works according to the planed schedule keeping
in mind the principle of construction works “To complete the Work from head to tail”
Book No T-1 Materials Delivery & Testing (Sample Format)
(It will be prepared separately for each material)
T-1.1 Coarse aggregate
Date Chalan Quantity Size/ Unit Cumulative Test Test Result Frequency
No. Brand No Pass/ Signature Design
fail Specified Actual ation
T-1.2 Fine aggregate
Date Chalan Quantity Size/ Unit Cumulative Test Test Result Frequency
No. Brand No Pass/ Signature Design
fail Specified Actual ation
T-1.3 Cement
Date Chalan Quantity Size/ Unit Cumulative Test Test Result Frequency
No. Brand No Pass/ Signature Design
fail Specified Actual ation
T-1.4. Re-bar/G.I wire/Geo-textile/Rubber seal etc
Date Chalan Quantity Size/ Unit Cumulative Test Test Result Frequency
No. Brand No Pass/ Signature Design
fail Specified Actual ation
Book T-2 Concrete Compressive Strength Register (Sample Format)
Date Location Date Mix Sample Date Test Age Specified Tested Density
Cast Type Ref.No. Crushed Sheet days Strength Strength Kg/m3 Signature Designation
No. MPa MPa
Book No A-3 Reinforcement inspections Check List (Sample Format)
Reinforcement Ready for Inspection Approved to proceed
Signature
Signature
Location
Spacing
Length
Cover
Clean
Time
Tying
Sizes
Rigid
Time
Laps
Date
