Higher Education:
Learning Agreement form
Student’s name
Academic Year
2023/2024
Erasmus+ Learning Agreement
Student Mobility for Studies
International Mobility K171-HED
General information
Gender
Last name(s) First name(s) Date of birth Nationality* [Male/Female/Undefined]
Student
ESI*, if applicable Study cycle* Field of education* Field of education
(ISCED) (clarification)
Erasmus code*/ Administrative contact person name*; email;
Name Faculty/Department City Country phone
Sending Institution
Erasmus code*/ Administrative contact person name*; email;
Receiving Name Faculty/Department City Country phone
Institution
The level of language competence* in ________ [indicate here the main language of instruction] that the student already has or agrees to acquire by the start of the
study period is:
A1 A2 B1 B2 C1 C2 Native speaker
Mobility type and duration
Mobility type (select one) Estimated duration (to be confirmed by the Receiving Institution)
Planned period of the physical mobility:
Semester(s)* / Virtual component (only if applicable)
Blended mobility with short-term physical mobility* from [day (optional)/month/year] …………….
Short-term doctoral mobility* / Virtual component (only if applicable) to [day (optional)/month/year] ……………
In case the mobility combines studies and traineeship, this template should be used and adjusted to fit both activity types.
Before the mobility
Table A
Study Programme at the Receiving Institution (physical component of the mobility)
Component Component title (as indicated in the course catalogue*) or Number of ECTS credits* (or equivalent)
Semester, if applicable
code* description of the study programme at the Receiving to be awarded by the Receiving Institution
[e.g. autumn/spring; term]
(if any) Institution upon successful completion
Total: …
Web link to the course catalogue at the Receiving Institution describing the learning outcomes: [web link to the relevant information]
Higher Education:
Learning Agreement form
Student’s name
Academic Year
2023/2024
Table B
If applicable, description of the virtual component at Receiving Institution
Component Component title or description of the study Short description of the virtual component* Number of ECTS credits (or equivalent) to
code (if any) programme at the Receiving Institution be awarded by the Receiving Institution
upon successful completion
Total: …
Table C
Recognition at the Sending Institution (physical and virtual components, if applicable)
Component Component title (as indicated in the course Number of ECTS credits (or
Semester, if applicable Automatic
code catalogue) or description of the study programme equivalent) to be recognised by the
[e.g. autumn/spring; term] recognition*
(if any) at the Sending Institution Sending Institution
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
Total: …
Provisions applying if the student does not complete successfully some educational components*: [web link to the relevant information]
By signing this document, the student, the Sending Institution and the Receiving Institution confirm that they approve the Learning Agreement and that they will comply with all the
arrangements agreed by all parties. Sending and Receiving Institutions undertake to apply all the principles of the Erasmus Charter for Higher Education relating to mobility for studies (or the
principles agreed in the Inter-Institutional Agreement for institutions located in third countries not associated to the Programme). The Beneficiary Institution and the student should also
commit to what is set out in the Erasmus+ grant agreement. The Receiving Institution confirms that the educational components listed are in line with its course catalogue or as agreed
otherwise and should be available to the student. The Sending Institution commits to recognise all the credits or equivalent units gained at the Receiving Institution for the successfully
completed educational components and to count them towards the student's degree. The student and the Receiving Institution will communicate to the Sending Institution any problems or
changes regarding the study programme, responsible persons and/or study period.
Commitment Name Email Position Date Signature
Student Student
Responsible person at the Sending Institutional
Institution coordinator
Responsible person at the Receiving Academic
Institution Coordinator
Tutor, Master's
Director or Research
Responsible person at the Receiving
Supervisor,
Institution
depending on the
cycle *1
Commitment of the three parties
*1 For undergraduate students, the academic tutor, if any, should be indicated; for Master's students, the name of the Master's Director should be indicated;
and for doctoral students, the name of the research supervisor, in the case of the doctoral student, should be indicated.
During the mobility
Higher Education:
Learning Agreement form
Student’s name
Academic Year
2023/2024
Table A2
Exceptional changes to Table A
(to be approved by the student, the responsible person in the Sending Institution and the responsible person in the Receiving Institution)
Component Deleted Number of ECTS
Component title at the Receiving Institution Added component Reason for changing a
code component credits (or
(as indicated in the course catalogue) [tick if applicable] component
(if any) [tick if applicable] equivalent)
Choose an item.
Choose an item.
Table B2
Exceptional changes to Table B (if applicable)
(to be approved by the student, the responsible person in the Sending Institution and the responsible person in the Receiving Institution)
Component title and/or description of the Added Reason for Number of ECTS
Component Deleted component
Study programme at the Receiving component changing a credits to be
code (if any) [tick if applicable]
Institution [tick if applicable] component awarded
Choose an item.
Table C2
Exceptional changes to Table C (if applicable)
(to be approved by the student and the responsible person in the Sending Institution)
Automatic
Component title at the Number of
Component recognition
Sending Institution Deleted component Added component Reason for changing a ECTS credits
code
(as indicated in the [tick if applicable] [tick if applicable] component (or
(if any)
course catalogue) equivalent)
Yes No
Choose an item. Yes No
After the mobility
Table D
Transcript of Records at the Receiving Institution ( physical and virtual components, if applicable)
Start and end dates of the study period: from [day/month/year] ……………. to [day/month/year] …………….
Component title (as indicated in the course catalogue) Number of
Was the component successfully Grades received at the
Component code (if any) catalogue) or description of the study ECTS credits
completed by the student? Receiving Institution
programme at the Receiving Institution (or equivalent)
Yes No
Yes No
Yes No
Total: …
Table E
Transcript of Records and Recognition at the Sending Institution ( physical and virtual components, if applicable)
Component title (as indicated in the course catalogue) catalogue) Number of ECTS credits (or Grades received at the
Component code (if any)
or description of the study programme at the Sending Institution equivalent) recognised Receiving Institution
Higher Education:
Learning Agreement form
Student’s name
Academic Year
2023/2024
Total: …
Glossary
Term Definition/Explanation
Nationality Country to which the person belongs administratively and that issues the ID card and/or
passport.
The European Student A unique European Identifier number used to identify and authenticate students using the
Identifier (ESI) Erasmus+ Mobile App and/or the desktop version of the app to fill in and sign their online
learning agreement. If the sending institution does not issue an ESI for its students an alternative
mechanism for identifying and authenticating students can be accepted. For more information,
visit the Erasmus Without Paper Competence Centre.
Study cycle
Short cycle (EQF level 5) / Bachelor or equivalent first cycle (EQF level 6) / Master or equivalent
second cycle (EQF level 7) / Doctorate or equivalent third cycle (EQF level 8).
Field of education
The ISCED-F 2013 search tool available at http://ec.europa.eu/education/international-standard-
classification-of-education-isced_en should be used to find the ISCED 2013 detailed field of
education and training that is closest to the subject of the degree to be awarded to the student
by the Sending Institution.
Erasmus code
A unique identifier that every higher education institution that has been awarded with the
Erasmus Charter for Higher Education (ECHE) receives. It is only applicable to higher education
institutions located in EU Member States and third countries associated to the programme.
Administrative Contact A person who provides a link for administrative information and who, depending on the
person structure of the higher education institution, may be the departmental coordinator or works at
the international relations office or equivalent body within the institution.
Mobility type: A study period abroad lasting at least one academic term/trimester or 2 months to 12 months
Semester(s) (long-term mobility)
Blended mobility Any mobility can be carried out as a “blended mobility” by combining the study period abroad
with on virtual component at the receiving institution before, during or after the physical
mobility to further enhance the learning outcomes.
Short description of a An indication of whether the virtual component is an online course(s), embedded in a course(s)
virtual component selected at the receiving institution, embedded in a blended intensive programme and/or other
type of online activity at the receiving institution along with component title(s) or short
description of the online activity.
Blended mobility with If a long-term physical mobility is not suitable, the student may undertake a study period abroad
short term physical lasting between 5 days and 30 days and combined with a compulsory virtual component to
mobility facilitate an online learning exchange and/or teamwork.
Short-term doctoral A study period abroad lasting between 5 days and 30 days. An optional virtual component to
mobility facilitate an online learning exchange and/or teamwork can be added to further enhance the
learning outcomes.
ECTS credits (or
In countries where the "ECTS" system is not in place, in particular for institutions located in third
equivalent)
countries not associated to the programme not participating in the Bologna process, "ECTS"
Higher Education:
Learning Agreement form
Student’s name
Academic Year
2023/2024
needs to be replaced in the relevant tables by the name of the equivalent system that is used,
and a web link to an explanation to the system should be added.
Automatic recognition All credits gained abroad– as agreed in the Learning Agreement and confirmed by the Transcript
of Records – will be transferred without delay and counted towards the students' degree
without any additional work or assessment of the student. This is signalled in the learning
agreement by the “Yes” check box. If the “No” check box is selected, a clear justification needs to
be provided and an indication on what other type of formal recognition will be applied e.g.
registration in the students’ diploma supplement or Europass Mobility Document.
Educational component
A self-contained and formal structured learning experience that features learning outcomes,
credits and forms of assessment. Examples of educational components are: a course, module,
seminar, laboratory work, practical work, preparation/research for a thesis, mobility window or
free electives.
Level of language
A description of the European Language Levels (CEFR) is available at:
competence
https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr
Course catalogue
Detailed, user-friendly and up-to-date information on the institution’s learning environment that
should be available to students before the mobility period and throughout their studies to enable
them to make the right choices and use their time most efficiently. The information concerns, for
example, the qualifications offered, the learning, teaching and assessment procedures, the level
of programmes, the individual educational components and the learning resources. The Course
Catalogue should include the names of people to contact, with information about how, when
and where to contact them.
Responsible person at
An academic who has the authority to approve the Learning Agreement, to exceptionally amend
the Sending Institution
it when it is needed, as well as to guarantee full recognition of such programme on behalf of the
responsible academic body. The name and email of the Responsible person must be filled in only
in case it differs from that of the Contact person mentioned at the top of the document.
Responsible person at
The name and email of the Responsible person must be filled in only in case it differs from that of
the Receiving Institution
the Contact person mentioned at the top of the document.
Reason for changing a 1. Previously selected educational component is not available at the Receiving Institution
component 2. Component is in a different language than previously specified in the course catalogue
3. Timetable conflict
4. Substituting a deleted component
5. Extending the mobility period
6. Adding a virtual component
7. Other (please specify)
