Module – 01
Maintain files and folder
1. Start up and turn off the computer
Check all the cables are connected correctly
Switch on the power
Switch on the UPS
Switch on the system UNIT (CPU)
If monitor is not switch on; switch on the monitor
After finishing start up process you can see the window screen
2. Shut down the computer
Start shut down (Alt+F4)
After shut down the computer switch off the UPS
Power off the switch
Desktop
1. Add programs to the task bar (Quick launch icons)
Start All programs right click on necessary programs select pin to taskbar
2. Add short cut (programs) to the desktop
Start All programs right click on necessary programs send to Desktop
(Create short cut)
3. Step to change desktop wallpaper (Background)
Right click on desktop blank area
Click personalize
Click desktop background
Click browse button
Select desired image and click ok
Select necessary picture position
Click save changes
4. Steps to apply screen saver
Right click on desktop
Click personalize
Click screen saver
Select necessary screen saver
Click apply
5. Step to apply themes
Right click on the blank area of the desktop
Click on personalize
Click on desired themes
6. Steps to create user account
Start control panel user account
Click on manage another account
Click on create new account
Type new username then select account type (Standard user/ Administrator)
Click create account
7. System information
System information is a system profiler included with MS Windows that displays
diagnostic and troubleshooting information related to the Operating system
Hardware and software.
Start all programs accessories systems tools system information
8. Regional setting
This command is use to set our regional setting such as currency, time, date format
as we require.
Start control panel Region and Language
Steps to set ‘Rs’ Sign for currency
Start control panel region and language
Click additional setting
Click currency tab
Type ‘Rs’
Click apply ok
Set attributes of files/folders
File attributes are setting associated with computer files that grant or deny certain
rights to how a user or the operating system can access that file Microsoft windows
have capabilities of having read, archive, system, and hidden attributes.
1. Read only
2. Archive
3. System
4. Hidden
1. Steps to set hidden and read only attributes to the selected file/folder
Select the file/ folder which you want to apply attributes.
Right click on it and select properties.
Then tick read only or hidden
2. Steps to show hidden files and folders
Start control panel folder options
Select view tab
Under advanced setting select ‘show hidden files and folder’
Click apply ok
Compress and Extract folder /files
Compressed file
A compressed file is any file that contains one or more file or directory that is smaller
than their original file size. These files make downloading faster easier more data to
be stored on a removable media. Common compressed file extensions are .zip , .RAR
, .ARJ , .TAR , .GZ , and .TGZ
Example of compressing software:
1. Winrar
2. Winzip
3. 7zip
4. Winarchiver
Step to compress a file / Folder
Select file/ folder which you want to compress
Right click on it; then select ‘send to’ compressed (Zip folder)
Extract / unzipped files
When you extract files from a zipped folder a new folder with the same name is
created which contains the files. The compressed (Zipped) version also remain.
Step to extract compressed files
Select the compressed file
Right click on it
Select Extract all file
Click Extract
Backup and restore files and folders
Back up
Back up refer to the process of making copies of data or data files to use in the event
the original data or data files are lost or destroyed.
Step to back up files
Start control panel Backup and restore
Click setup backup
Select the location where you want to save the backup and press next
Select the files which you want to backup and click next
Click save settings and run backup
Restore
Data restore is the process of copying files from a backup, typically a separate disk to
the original location or other appropriates file location.
Steps to restore backup files
Start control panel Backup and restore
Click restore files
Select the backup file
Click restore
Search file / Folder
Wild card characters ? , *
* All
? Unknown Single character
Type file name/ folder name / *. File extension
Run dialog box (Winkey + R) This command is use to open
program using run command.
Program Run command
MS Word Winword
MS Excel Excel
MS Access Msaccess
MS Powerpoint Powerpnt
Notepad Notepad
Steps to change folder icons
Right click on the folder which you want to change the icon
Click on properties
Click customize tab
Click change icon
Select desired icon then click ok
Click apply ok
Control Panel
1. Date and time
Start control panel Date and time
This command is use to change data and time of the computer
2. Device Manager
Start control panel device manager
This command is use to see the installed devices and drivers Not
install drivers indicate in yellow mark.
3. Fonts
Start control panel fonts
This command is use to view the install fonts
Steps to install font
Right click on the font which you want to install
Click install
4. Mouse
Start control panel mouse
This command is use to change mouse related settings such as click
options, pointer, double click speed etc…
5. Programs and features
Start control panel Programs and features
This command is use to view install programs of the computer and
also to uninstall unnecessary programs.
6. System
Start control panel System
This command is use to view the system related information such as
installed OS and versions, processor type, Ram capacity etc..
7. Step to add printer
Start control panel devices and printer
Click add printer
Click local printer
Select printer brand and model then click next
Click next
Click finish
Windows short cut keys
1. Ctrl + Esc Open start menu
2. Windows key + R Open the run menu
3. Windows Key + E open Explorer
4. Alt + Tab Switch between open programs/apps
5. Windows key + Up arrow Maximize current window
6. Ctrl + Shift+ Esc Open task manager
7. Windows key + F open search file and folder
8. Windows key + D Hide / display the desktop
9. F1 Open help menu for active application
10.Windows key + M Minimize all windows
11.Windows key + tab Open task view
12. Windows key + X Open the quick link menu
13.Windows key + L Lock your PC
14. Windows key + Prtscn Take a screenshot
