HOW TO SETUP

KYOCERA TASKalfa XXXci DEVICES

FOR KYOCERA USB CARD READER

Vers. 1.0 / 12‐2010

INTRODUCTION
In general the setup procedure for connecting the USB Card Reader option to a
machine is part of the related User Guide of the specific Kyocera device.

Below you will find a sample description as a reference which is part of the

TASKalfa 250ci/300ci/400ci/500ci/552ci User Guide (section 11 Management).

Please use the related USER GUIDE specified for the Machine which you like to
equip with a Kyocera USB Card Reader Option.

REMARK:

With each Kyocera USB Card Reader device you will receive a USB Card Reader
Activation sheet. The activation process is described and available as
Card Authentication Kit Operation Guide (EN, DE, FR, IT, ES) in a separate PDF
file within the Kyocera Web at:
http://www.kyoceramita.eu/index/products/kyoware_solutions/security/usb_card_readers.html

Use the link below to perform the activation process:

http://registration.kyoceramita.eu/

Vers. 1.0 / 12‐2010

11 Management

This chapter explains the following operations.

• User Login Administration.................................................................11-2

• Job Accounting ...............................................................................11-14
• Data Security Kit Operations...........................................................11-27

11-1
 Management

User Login Administration

User login administration specifies how the user access is administered on this machine. Enter correct login user
name and password for user authentication to login.

Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified
only by the machine administrator.

First User Login Administration

Follow these steps for the first user login administration.

Enable user login administration. (page 11-2)

Add a user.(page 11-5)

Log out.(page 11-4)

The registered user logs in for operations.(page 11-3)

Enabling/Disabling User Login Administration

This enables user login administration. Select one of the following authentication methods:

Item Description

Local Authentication User authentication based on user properties on the local

user list stored in the machine.

Network Authentication User authentication based on Authentication Server. Use a

user property stored in Authentication Server to access the
network authentication login page.

Use the procedure below to enable user login administration.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of User Login Setting and then

[Change] of User Login.

11-2
 Management

User Login/Job Accounting - User Login

5 Select [Local Authentication] or [Network
User login administration.
Select authentication method.
Authentication]. Select [Off] to disable user login
administration.
Off
Host Name

Local # Keys
If you select [Network Authentication], enter the
Authentication
Domain Name host name (62 characters or less) and domain
Network
Authentication name (256 characters or less) for the
Expansion
Authentication Server Type Authentication Server. Select [NTLM] or [Kerberos]
NTLM Kerberos as the server type.

Cancel OK

Status 10/10/2008 10:10 NOTE: If the login user name and password are
rejected, check the following settings.
• Network Authentication setting of the machine
• User property of the Authentication Server
• Date and time setting of the machine and the
Authentication Server
If you cannot login because of the setting of the
machine, login with any administrator registered in the
local user list and correct the settings.
If the server type is [Kerberos], only domain names
entered in uppercase will be recognized.

6 Press [OK].

Login/Logout
Once you enable user login administration, a login user name and password entry screen appears each time
you use this machine.

Login
11
Use the procedure below to login.

1 If the screen below appears during the operations,

Enter login user name and password. press [Login User Name].

Press [# Keys] to enter the login data using the

Login to: Local

Login
User Name abcdef numeric keys.
# Keys

Login
********
2 Enter the login user name and press [OK].
Password

# Keys

IC Card
Login
NOTE: Refer to the Character Entry Method on
Appendix-7 for details on entering characters.
Check Counter Cancel Login

Status 10/10/2008 10:10

3 Press [Login Password].

Press [# keys] to enter the login data using the

numeric keys.

11-3
 Management

4 Enter the login password and press [OK].

NOTE: If Job Accounting is enabled, you can browse

the number of pages printed and the number of pages
scanned by pressing [Check Counter].
If Network Authentication is selected as the user
authentication method, either Local or Network can be
selected as the authentication destination.

5 Check the login user name and password are

correct, and press [Login].

Logout
To log out the machine, press the Logout key to return
to the login user name/login password entry screen.

Auto Logout

Logout is automatically executed in the following cases:

• When the Power key is pressed to enter the sleep

mode
• When auto sleep is activated
• When auto panel reset is activated
• When auto low power mode is activated
• When low power mode is activated by pressing the
Energy Saver key.

11-4
 Management

Adding a User

This adds a new user. You can add Up to 1,000 users (including the default login user name). The table below
explains the user information to be registered.

Item Description
User Name* Enter the name displayed on the user list (up to 32 characters).
Login User Name* Enter the login user name to login (up to 64 characters). The
same login user name cannot be registered.
Login Password* Enter the password to login (up to 64 characters).
Access Level* Select Administrator or User for user access privileges.
Account Name Add an account where the user belongs. The user, who
registered his/her account name, can login without entering the
account ID. Refer to Job Accounting on page 11-14.
E-mail Address The user can register his/her E-mail address. The registered
address will be automatically selected for subsequent operations
that need any E-mail function.
* Mandatory at user registration.

NOTE: By default, one of each default user with machine administrator rights and administrator privileges is
already stored. Each user's properties are:
Machine Administrator
User Name: DeviceAdmin
Login User Name: 25/25 ppm model : 2500, 30/30 ppm model : 3000, 40/40 ppm model : 4000,
50/40 ppm model : 5000, 55/50 ppm model : 5500
Login Password: 25/25 ppm model : 2500, 30/30 ppm model : 3000, 40/40 ppm model : 4000,
50/40 ppm model : 5000, 55/50 ppm model : 5500
Access Level: Machine Administrator
Administrator 11
User Name: Admin
Login User Name: Admin
Login Password: Admin
Access Level: Administrator
It is recommended to periodically change the user name, login user name and login password regularly for your
security.

Use the procedure below to register a new user.

1 Login as a user with administrator rights.

2 Press the System Menu key.

3 Press [User Login/Job Accounting].

4 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator

11-5
 Management

privileges. Refer to Adding a User on page 11-5 for

the default login user name and password.

5 Press [Next] of User Login Setting, [Register/Edit]

of Local User List, and then [Add].

User:
6 Press [Change] of User Name.

7
User Name: Change
01 User Enter the user name and press [OK].
Login User Name: Change Login Password: Change
0099 **********

Access Level: Change Account Name: Change NOTE: Refer to the Character Entry Method on
User 02 Account
Appendix-7 for details on entering characters.
E-mail Address: Change IC Card Information: Change
[email protected] Empty

8 Enter the login user name and E-mail address

following 6 and 7 above.
Cancel Register

Status 10/10/2008 10:10

Only visible if supported USB Card 9 Press [Change] of Login Password and then
Reader attached and activated!
[Password].

10 Enter the login password and press [OK].

11 Press [Confirm Password].
12 Enter the same login password to confirm and
press [OK].

13 Press [OK].
14 Press [Change] of Access Level.
15 Select the user access privilege and press [OK].
16 Press [Change] of Account Name.

User: - Account Name

17 Select the account and press [OK].
Select account to which this user will be attached.

Sort Name

Account Name Account ID NOTE: Select [Name] and [ID] from the Sort pull-down
01 Account 00001000
Search(Name)
menu to sort the account list.
02 Account 00002000
Search(ID) Press [Search(Name)] or [Search(ID)] to search by
03 Account 00003000 1/2
Other Account account name or account ID.
04 Account 00004000

05 Account 00005000

Detail

Cancel OK

Status 10/10/2008 10:10

18 Press [Register] to add a new user on the local user

list.

11-6
 Management

Changing User Properties

User properties can be changed. Types of user properties that could be changed may be different depending
on user access privilege.

For a user with administrator rights who logs in

User properties can be changed and users can be deleted. The items, which can be added, are all able to be
changed.

Use the procedure below to change the user properties.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of User Login Setting and [Register/

Edit] of Local User List.

5 Select the user whose properties you wish to

change.

NOTE: Select [Name] and [Login Name] from the Sort

pull-down menu to sort the user list.
Press [Search(Name)] or [Search(Login)] to search by
name or login user name.
11
The procedure differs depending on the details to
be edited.

Changing user information

1 Press [Detail].
User:
2 Refer to steps 6 to 17 of Adding a User to
User Name: Change change a user property.
01 User

Login User Name: Change Login Password: Change

3 Press [Register].
4 Press [Yes] in the registration confirmation
0099 **********

Access Level: Change Account Name: Change

User 02 Account screen. The user information is changed.
E-mail Address: Change IC Card Information: Change
[email protected] Empty

Cancel Register

Status 10/10/2008 10:10

11-7
 Management

Deleting a user
1 Press [Delete].
2 Press [Yes] on the screen to confirm deletion.
The selected user will be deleted.

NOTE: The default user with administrator rights

cannot be deleted.

For a user without administrator rights who logs in

These users can partially change their own user properties including user name, login password, and E-mail
address.

Although login user name, access level, or account name cannot be changed, the users can check the present
status.

Use the procedure below to change user properties.

1 Press the System Menu key.

2 Press [User Property].

User:
3 Refer to steps 6 to 17 of Adding a User to change
User Name: Change
user properties.
01 User

Login User Name: Detail Login Password: Change Press [Detail] of Login User Name or Account
0099 **********
Name to check the present status.
Access Level: Account Name: Detail
User 02 Account

E-mail Address: Change IC Card Information:

[email protected] Empty

Cancel Register

Status 10/10/2008 10:10

4 Press [Register] to finalize changed user

properties.

11-8
 Management

Unknown login user name Job

This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent
IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account
ID is unknown.

The table below shows the available settings.

Item Description

Reject The job is rejected (not printed).

Permit The job is permitted to be printed.

Use the procedure below to process jobs sent from unknown users.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Change] of Unknown ID Job.

5 Press [Reject] or [Permit].

6 Press [OK].

11

11-9
 Management

Group Authorization Settings

Set restrictions of the machine usage by each individual group registered in the authentication server.

NOTE: To use the group authorization settings, [Network Authentication] must be selected for the
authentication method in Enabling/Disabling User Login Administration on page 11-2. Select [On] for LDAP in
Protocol Detail on page 8-75.

Group Authorization

Use the group authorization. Use the procedure below.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of User Login Setting, [Next] of Group

Authorization Set., and then [Change] of Group
Authorization.

5 Press [On].

6 Press [OK].

Group List

Register the groups that is restricted the machine usage. Up to 20 groups can be individually registered. Other
users and groups belong to Others.

The table below explains the group information to be registered.

Item Description

Group ID* Enter the ID displayed on the group list (between 1 and 4294967295).

Group Name Enter the name displayed on the group list (up to 32 characters).

Access Level Select Administrator or User for group access privileges.

Print Restriction Select whether or not to reject usage of print functions for the printer.

Print Restriction (Color) Select whether or not to reject usage of the color print functions for the
printer.

Copy Restriction Select whether or not to reject usage of copy functions.

Copy Restriction (Color) Select whether or not to reject usage of the color copy functions.

11-10
 Management

Item Description

Copy Restr. (Full Color) Select whether or not to reject usage of only the full color copy functions.

Send Restriction Select whether or not to reject usage of the send functions.

FAX TX Restriction Select whether or not to reject usage of the FAX transmissions.

Storing Restr. in Box Select whether or not to reject usage of storing in the document boxes.

Storing Restr. in Memory Select whether or not to reject usage of storing in the removable memory.
* For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows
Server 2008, check Attribute Editor tab of user properties. If you are using Windows Server 2000/2003,
check ADSIEdit. ADSIEdit is a support tool included on the installation CD-ROM for Windows Server OS
(under \SUPPORT\TOOLS).

Use the procedure below.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

User Login/Job Accounting - Group List 4 Press [Next] of User Login Setting, [Next] of Group
Register the groups that is restricted the machine usage. (Maximum: 20) Authorization Set., [Register/Edit] of Group List,
and then [Add].
Group ID Group Name

11
Others

Add

Detail Delete

Cancel Register

Status 2008/10/10 10:10

Group:xxx 5 Press [Change] of Group ID.

6
Group ID: Change Group Name: Change
Enter the group ID and press [OK].
Access Level: Change Print Restriction: Change

7 Press [Change] of Group Name.

Print Restriction (Color): Change Copy Restriction: Change

8 Enter the group name and press [OK].

Copy Restriction (Color): Change Copy Restr. (Full Color): Change

Send Restriction: Change

1/2
NOTE: Refer to the Character Entry Method on
Appendix-7 for details on entering characters.
Cancel Register

Status 2008/10/10 10:10

9 Press [Change] of Access Level.

11-11
 Management

10 Select the user access privilege and press [OK].

11 Press [Change] of Print Restriction.
12 Select [Reject Usage] or [Off] and press [OK].
13 Follow steps 11 and 12 above to set Print
Restriction (Color), Copy Restriction, Copy
Restriction (Color), Copy Restr. (Full Color), Send
Restriction, FAX TX Restriction, Storing Restr. in
Box, and Storing Restr. in Memory.

14 Press [Register] to add a new group on the group

list.

Obtain Network User Property

Set the required information to obtain the network user property from the LDAP server.

NOTE: To obtain the network user property from the LDAP server, [Network Authentication] must be selected
for the authentication method in Enabling/Disabling User Login Administration on page 11-2.

The table below explains the required information to be registered.Use the procedure below.

Item Description

Server Name*1 Enter the LDAP server name or the IP address (up to 64 characters).

Port Set the LDAP port number or use the default port 389.

Name 1*2 Enter the LDAP Attribute to obtain the user name to be displayed from the
LDAP server (up to 32 characters).

Name 2*3 Enter the LDAP Attribute to obtain the user name to be displayed from the
LDAP server (up to 32 characters).

E-mail Address*4 Enter the LDAP Attribute to obtain the e-mail address from the LDAP server (up
to 32 characters).

Search Timeout Set the amount of time to wait before time-out in seconds (from 5 to 255
seconds).

LDAP Security Select the type of encryption according to the type of security employed by the
LDAP server.

*1 If using Active Directory of Windows, the server name may be same as the server name entered in the
network authentication.
*2 If using Active Directory of Windows, displayName of Attribute may be used as Name 1.
*3 Name 2 can be left out. When you assign displayName in Name 1 and department in Name 2, and if the
value of displayName is "Mike Smith" and the value of department is "Sales" in Active Directory of Windows,
the user name appears as Mike Smith Sales.
*4 If using Active Directory of Windows, mail of Attribute may be used as E-mail Address.

11-12
 Management

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of User Login Setting, [Change] of

Obtain NW User Property.

User Login/Job Accounting - Network User Property

5 Press [On].
Get the network user information.

LDAP Server Information:

6 Press [Server Name].
Off
Server Name 192.181.11.11

On Port: 389 # Keys

7 Enter the LDAP server name or the IP address and
30 sec.
press [OK].
Acquisition of User Information:

8
Search
Name 1 displayName Timeout Press [# keys] to enter the LDAP port number using
Name 2 Off
the numeric keys.
LDAP
E-mail Address Security

9
mail
Press [Name 1].
Cancel OK

Status 10/10/2008 10:10

10 Enter the LDAP Attribute to obtain the user name to
be displayed and press [OK].

11 Follow steps 9 and 10 above to set Name 2.

12 Press [E-mail Address].
13 Enter the LDAP Attribute to obtain the e-mail 11
address and press [OK].

14 Press [Search Timeout] to set the amount of time to

wait before time-out.

15 Press [+], [-] or the numeric keys to enter the time.

16 Press [LDAP Security] to select the type of
encryption according to the type of security
employed by the LDAP server.

17 Select [Off], [LDAP over SSL], or [LDAPv3/TLS]

and press [OK].

11-13
 Management

Job Accounting
Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each
account.

Job accounting helps the following activities in business organizations.

• Manageability of up to 1,000 individual accounts.

• Availability for account IDs with as many as eight digits (between 0 and 99999999) for security.
• Integrated management of printing and scanning statistics through the use of an identical account ID.
• Tracking the print volume for each account and for all accounts combined.
• Restricting the print counter in one-page increments up to 9,999,999 copies.
• Resetting the print counter for each account or for all accounts combined.

First Job Accounting Setup

Follow these steps for the first job accounting setup.

Enable job accounting. (page 11-14)

Add an account. (page 11-16)

Log out. (page 11-15)

Other users login for operations. (page 11-15)

Enabling/Disabling Job Accounting

Enable job accounting. Use the procedure below to specify the job accounting setting.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting, and then

[Change] of Job Accounting.

5 Press [On]. To disable job accounting, press [Off].

11-14
 Management

6 Press [OK].

NOTE: When the display returns to the System Menu

default screen, logout is automatically executed and
the screen to enter the Account ID appears. To
continue the operation, enter the Account ID.

Login/Logout
If job accounting is enabled, an account ID entry screen appears each time you use this machine.

Use the procedure below to login and logout.

Login
1 In the screen below, enter the account ID using the
Enter the account ID.
numeric keys and press [Login].

NOTE: If you entered a wrong character, press the

******** Clear key and enter the account ID again.
If the entered account ID does not match the registered
ID, a warning beep will sound and login will fail. Enter
the correct account ID.
By pressing [Counter Check], you can refer to the
Check Counter Login
number of pages printed and the number of pages
10/10/2008 10:10
scanned.
Status

When the screen to enter the login user name and

password appears

If user login administration is enabled, the screen to

enter the login user name and password appears. Enter
11
a login user name and password to login. (Refer to
Login/Logout on page 11-3.) If the user has already
registered the account information, the account ID entry
would be skipped. (Refer to Adding a User on page 11-
5.)

2 Proceed to complete the rest of the steps.

Logout
When the operations are complete, press the Logout
key to return to the account ID entry screen.

11-15
 Management

Adding an Account
This section explains how to add a new account. The following entries are required.

Item Description

Account Name Enter the account name (up to 32 characters).

Account ID Enter the account ID as many as eight digits (between 0 and

99999999).

Restriction This Prohibits printing/scanning or restricts the number of sheets to

load. Refer to Restricting the Use of the Machine on page 11-18.

Use the procedure below to register a new account.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting, [Register/

Edit] of Accounting List, and then [Add].

Account: xx 5 Press [Change] of Account Name.

6
Account Name: Change
01 Account Enter the account name and press [OK]. The
Account ID: Change Account screen reappears.
00001000

Copy Restriction (Total): Change Print Restriction (Total): Change

Off Off
NOTE: Refer to the Character Entry Method on
Appendix-7 for details on entering characters.
Copy Restr. (Full Color): Change Print Restr. (Full Color): Change
Off Off

Copy Restr. (SingleColor): Change

1/2
Off

Cancel Register

Status 10/10/2008 10:10

7 Follow steps 5 and 6 above to enter the Account ID.

NOTE: Any account ID that has already registered

cannot be used. Enter any other account ID.

8 Activate or deactivate restriction. Refer to

Restricting the Use of the Machine on page 11-18.

9 Press [Register] to add a new account on the

Account List.

11-16
 Management

Managing Accounts
This changes the registered account information or deletes the account.

Use the procedure below to manage accounts.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting and then

[Register/Edit] of Accounting List.

User Login/Job Accounting - Accounting List

5 Select an account to change or delete.
Register an account that is permitted to use this machine. (Maximum: 1000)

Sort Name

Account Name Account ID NOTE: Select [Name] or [ID] from the Sort pull-down
01 Account 00001000
Search(Name)
menu to sort the account names.
Press [Search(Name)] or [Search(ID)] to search by
02 Account 00002000
Search(ID)
03 Account 00003000 1/2
Add account name or account ID.
04 Account 00004000

05 Account 00005000

Detail Delete The procedure differs depending on the details to

Close
be edited.
Status 10/10/2008 10:10

Changing account information

1 Press [Detail]. 11
Account: xx 2 Refer to steps 5 to 7 of Adding an Account and
Account Name: Change steps 2 to 5 of Restricting Using the Machine
01 Account
to change account information.
Account ID: Change
00001000 3 Press [Register].
Copy Restriction (Total): Change Print Restriction (Total): Change
Off Off 4 Press [Yes] in the registration confirmation
Copy Restr. (Full Color): Change Print Restr. (Full Color): Change screen. The account information is changed.
Off Off

Copy Restr. (SingleColor): Change

1/2
Off

Cancel Register

Status 10/10/2008 10:10

Deleting an account
1 Press [Delete].
2 Press [Yes]. To delete the account.

11-17
 Management

Managing the Copier/Printer Counts

You can select how the copying and printing page counts are shown - either the total of both or each of copying
and printing individually. The selection may influence restriction on the count and count method. Refer to
Restricting the Use of the Machine on page 11-18, Counting the Number of Pages Printed on page 11-23 and
Printing an Accounting Report on page 11-26 for details.

Use the procedure below to set the counting methods.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting, [Next] of

Default Setting and then [Change] of Copier/Printer
Count.

5 Press [Total] or [Split].

6 Press [OK].

Restricting the Use of the Machine

This section explains how to restrict the use of the machine by account or the number of sheets available.

The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the
Copier/Printer Counts on page 11-18.

Restriction Items

 [Split] selected for Copier/Printer Count

Item Detail

Copy Restriction (Total) Limits the total number of sheets used for full-color, single-
color, and black and white copying.

Copy Restr. (Full Color) Limits the number of sheets used for full-color copying.

Copy Restr. (SingleColor) Limits the number of sheets used for single-color copying.

Print Restriction (Total) Limits the total number of sheets used for color and black and
white printing.

Print Restr. (Full Color) Limits the number of sheets used for color printing.

Scan Restriction (Others) Limits the number of sheets scanned (excludes copying).

11-18
 Management

Item Detail

FAX TX Restriction Limits the number of sheets sent by fax. This is displayed
when the optional fax kit is installed.

FAX Port Restriction Restricts the ports used for faxing. This is displayed when two
optional FAX kits are installed.

 [Total] selected for Copier/Printer Count

Item Detail

Print Restriction (Total) Limits the total number of sheets used for copying and
printing.

Print Restr. (Full Color) Limits the number of sheets used for full-color printing.

Print Restr. (SingleCol.) Limits the number of sheets used for single-color printing.

Scan Restriction (Others) Limits the number of sheets scanned (excludes copying).

FAX TX Restriction Limits the number of sheets sent by fax. This is displayed
when the optional fax kit is installed.

FAX Port Restriction Restricts the ports used for faxing. This is displayed when two
optional FAX kits are installed.

Applying Restriction

Restriction can be applied in two modes as follows:

Item Description

Off No restriction given 11

Counter Limit Restricts the print counter in one-page increments up to
9,999,999 copies.

Reject Usage Restriction is applied.

*Select [Off], [Use Port 1 Only] or [Use Port 2 Only] as the FAX Port Restriction setting.

Use the procedure below to select a restriction method.

1 Follow steps 1 to 4 of Adding an Account on page

11-16.

2 Press [Change] for the item to be restricted.

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 Management

Account:** - Copy Restriction (Total)

3 Select the restriction mode.
Restrict use of the functions.
If [Counter Limit] is selected, press [+],[-] or
numeric keys to select the number of pages.
Limit
Off

(1 - 9999999)
Counter Limit
99999 page(s)

Reject Usage

Cancel OK

Status 10/10/2008 10:10

4 Press [OK].

5 Repeat steps 2 to 4 for other accounts to be

restricted.

6 Press [Register]. The restricted account is added.

Applying Limit of Restriction

This specifies how the machine behaves when the counter has reached the limit of restriction. The table below
describes the action taken.

Item Description

Immediately * Job stops when the counter reaches its limit.

Subsequently Printing/scanning of the job continues but the subsequent job

will be rejected.

Alert Only Job continues while displaying an alert message.

* The next job will be prohibited in sending or in storing in the box.

Use the procedure below to apply the restriction limit.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting, [Next] of

Default Setting and then [Change] of Apply Limit.

5 Select [Immediately], [Subsequently], or [Alert

Only].

6 Press [OK].

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 Management

Default Counter Limit

When you add a new account, you can change the default restrictions on the number of sheets used.

You can set any number from 1 to 9,999,999 in 1-sheet increments.

The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/
Printer Counts on page 11-18.

Available Settings

 [Split] selected for Copier/Printer Count

Item Detail

Copy Restriction (Total) Sets the default restriction on the number of sheets used for
color and black and white copying.

Copy Restr. (Full Color) Sets the default restriction on the number of sheets used for
full-color copying.

Copy Restr. (SingleColor) Sets the default restriction on the number of sheets used for
single-color copying.

Print Restriction (Total) Sets the default restriction on the total number of sheets used
for color and black and white printing.

Print Restr. (Full Color) Sets the default restriction on the number of sheets used for
color printing.

Scan Restriction (Others) Sets the default restriction on the number of sheets used for
scanning (excludes copying).

FAX TX Restriction Sets the default restriction on the number of sheets used for
sending faxes. This is displayed when the optional fax kit is
installed.
11
 [Total] selected for Copier/Printer Count

Item Detail

Print Restriction (Total) Sets the default restriction on the total number of sheets used
for copying and printing.

Print Restr. (Full Color) Sets the default restriction on the number of sheets used for
full-color printing.

Print Restr. (SingleCol.) Sets the default restriction on the number of sheets used for
single-color printing.

Scan Restriction (Others) Sets the default restriction on the number of sheets used for
scanning (excludes copying).

FAX TX Restriction Sets the default restriction on the number of sheets used for
sending faxes. This is displayed when the optional fax kit is
installed.

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 Management

Use the procedure below to specify the counter limits.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter a login user
name and password, and press [Login]. For this,
you need to login with administrator privileges.
Refer to Adding a User on page 11-5 for the default
login user name and password.

4 Press [Next] of Job Accounting Setting, [Next] of

Default Setting and then [Next] of Default Counter
Limit.

User Login/Job Accounting - Copy Restriction (Total)

5 Press [Change] for the item you want to modify and
Set the default limit value for restricting use of the functions for each account then press [+] or [-] or use the numeric keys to enter
by counter.
the default restriction on the number of sheets.

6 Press [OK].
(1 - 9999999)

9999999
7 To set another default restriction, repeat steps 5 to
6.

Cancel OK

Status 10/10/2008 10:10

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 Management

Counting the Number of Pages Printed

This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job
Accounting. A new count can also be started after resetting the count data which was stored for a certain period
of time.

Types of the counts are as follows.

Item Detail

Printed Pages Displays the number of pages copied and printed, and the total
number of pages used. You can also use [Count by Paper Size] and
[Count by Duplex/Combine] to check the number of pages used.
• For copying, you can check the pages used for black and white,
full-color and single-color copying as well as the total pages
used.
• For printing, you can check the pages used for black and white
and full-color printing as well as the total pages used.
• You can use [Count by Paper Size] to check the number of
pages used in the paper size set in Counting by Paper Size on
page 11-25 as well as the number of pages used in other paper
sizes.
• You can use the [Count by Duplex/Combine] to check the
number of pages used in Duplex (1-sided) mode, Duplex (2-
sided) mode and the total for both, as well as the pages used in
Combine (None) mode, Combine (2in1) mode, Combine (4in1)
mode and the total for all three.

Scanned Pages Displays the number of pages scanned for copying, faxing* and
other functions, as well as the total number of pages scanned.

FAX Transmission Pages* Displays the number of pages faxed. 11

FAX Transmission Time* Displays the total duration of fax transmissions.
* Only displayed when the optional fax kit is installed.

Total Job Accounting/Resetting the Counter

This counts the number of pages for all accounts and resets the counts for those accounts together at the same
time.

Use the procedure below to check and reset the counter.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

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 Management

4 Press [Next] of Job Accounting Setting and then

[Next] of Total Job Accounting.

User Login/Job Accounting - Total Job Accounting

5 Press [Check] at the function to check the count.
Printed Pages: Check Scanned Pages: Check
The results will be displayed.

FAX Transmission Pages: FAX Transmission Time: 6 Confirm the count and press [Close].
2 00:00:10

7 Press [Execute] of Counter Reset to reset the

counter.

Counter Reset: Execute

8 Press [Yes] on the screen to confirm the reset. The
counter is reset.
Close

Status 10/10/2008 10:10

Each Job Accounting/Resetting the Counter

This counts the number of pages for each account and resets the counts by account.

Use the procedure below to display and reset the counter.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting and [Check]

of Each Job Accounting.

User Login/Job Accounting - Each Job Accounting 5 Select the account to check the count.
Maintain a separate counter for each account (department).

Sort Name

Account Name Account ID NOTE: Select [Name] or [ID] from the Sort pull-down
06 Account 00006000
Search(Name)
menu to sort the account names.
Search(ID) Press [Search(Name)] or [Search(ID)] to search by
2/2
account name or account ID.

Detail 6 Press [Detail].

Close

Status 10/10/2008 10:10

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 Management

Account:
7 Press [Check] at the function to check the count.
Printed Pages: Check Scanned Pages: Check
The results will be displayed.

FAX Transmission Pages: FAX Transmission Time: 8 Confirm the count and press [Close].
2(20) 0:00:10

9 Press [Execute] of Counter Reset to reset the

counter.

Counter Reset: Execute

10 Press [Yes] on the screen to confirm the reset. The
counter will be reset.
Close

Status 10/10/2008 10:10

Counting by Paper Size

This counts the number of pages by paper size (e.g. Letter).

NOTE: Paper size is available in five types, - 1 to 5. These types are specified in accounting reports. Refer to
Printing an Accounting Report on page 11-26.

In addition to paper size, media type can also be specified (e.g. count the letter-size color paper used). If no
media type is specified, usage is counted for all media types of that size.

Use the procedure below to count the number of pages.

1 Press the System Menu key.

2 Press [User Login/Job Accounting].

3 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator 11
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

4 Press [Next] of Job Accounting Setting, [Next] of

Default Setting, [Change] of Count by Paper Size,
[Change] of Paper Size 1 to 5 and then [On].

User Login/Job Accounting - Paper Size 1

5 Select the paper size.
Select the paper sizes and types to count.

6 Press [Media Type] to specify media type.

Off
A3 A4

On A5 B4
7 Select the media type and press [OK].
B5 Folio
8 Press [Close].
Ledger Legal

Plain
Letter Statement
Media Type

Cancel OK

Status 10/10/2008 10:10

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 Management

Printing an Accounting Report

Total pages counted at all relevant accounts can be printed as an accounting report.

Reports have different formats depending on how the count of copiers and printers is administered.

When Split is selected for Managing the Copier/Printer Count

ACCOUNT.REPORT
TASKalfa xxxxx
Firmware Version

For the count by paper size, the report will be printed by size.

Use the procedure below to print a job accounting report.

1 Check that Letter or A4 paper is loaded in the

cassette.

2 Press the System Menu key.

3 Press [User Login/Job Accounting].

4 If user login administration is disabled, the user

authentication screen appears. Enter your login
user name and password and then press [Login].
For this, you need to login with administrator
privileges. Refer to Adding a User on page 11-5 for
the default login user name and password.

5 Press [Next] of Job Accounting Setting and then

[Print] of Print Accounting Report.

6 Press [Yes] on the screen to confirm the printing.

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 Management

Unknown Account ID Jobs

The behavior of the machine when it receives a job from unknown account ID (i.e. unsent ID) can be specified.
Refer to Unknown login user name Job on page 11-9 for details.

Checking and Printing Counter

Counter Press the Counter key to check the number of sheets
Printed Pages printed and scanned.
Copy Printer FAX Total

Black&White: 300 600 100 1000 You can check the number of pages printed in each
Full Color: 200 500 100 800
paper size by pressing [Printed Pages by Paper Size].
SingleColor: 100 100 0 200

Total: 600 1200 200 2000

Scanned Pages

Copy FAX Others Total

Originals: 600 200 1000 1800

Print Printed Pages

Status Page by Paper Size Close

Status 10/10/2008 10:10

Data Security Kit Operations

Installing the optional Data Security Kit adds [Data Security] on the System Menu.

Refer to the Data Security Kit (E) Operation Guide on the bundled CD-ROM for descriptions of the [Data
Security] options and the procedures for using them.

11

11-27
 Management

11-28