CONTENTS:

Acknowledgement
Notice writing
Letter writing (Formal & Informal)
Invitation writing (Formal & Informal)
Report writing
Debate writing
 ACKNOWLEDGEMENT

This acknowledgement is dedicated to all the individuals

who have provided valuable resources and assistance in
creating this project file. I would like to thank my school
authorities for their constant support and the library staff
for granting access to relevant research material.

Their contributions have played a significant role in making

this project comprehensive and informative.
NOTICE

WRITING
Notice writing is a form of written communication used to inform a specific
audience about an event, activity, or important information. Notices are
commonly used in schools, workplaces, communities, and other organizations
to convey messages effectively. Here are some key points to keep in mind
when writing a notice:

1. Heading:

Include a heading such as “Notice” or “Public Notice” at the top of the

page to make it clear that it is an official communication.

2. Date:

Mention the date on which the notice is issued. This helps in keeping
record and provides a timeline for the information.

3. Salutation:

Begin with a formal salutation such as “Dear Students,” “To All

Employees,” or an appropriate greeting based on the target audience.

4. Content:

Be concise and to the point. Include all relevant details such as the
purpose of the notice, date and time of the event, venue, and any other
important information.

Use a clear and straightforward language that is easy to understand.

5. Signature:

End the notice with the name and designation of the person or the
authority issuing the notice. This adds authenticity to the communication.

6. Format:

Notices generally follow a specific format. The information is organized in

a way that is easy to read and understand. Use bullet points or
numbering for clarity.

7. Tone:

Maintain a formal and respect tone throughout the notice. Avoid slang or
informal language.

8. Contact Information:

Include contact information for further inquiries if necessary. This could

be an email address, phone number, or any other relevant contact
details.

9. Proofreading:

Before finalizing the notice, proofread it carefully to eliminate any

grammatical errors or typos. A well-written and error-free notice reflects
professionalism.

10. Distribution:

Ensure that the notice reaches the intended audience. This may involve
physical copies in prominent locations, sending it via email, or using
other appropriate channels.
Notice Writing Format Example:

Question:
As Sports Secretary of G.D.G. Public School, Pune, draft notice in not more
than 50 words for your school notice board informing the students about the
sale of old sports goods of your school. You are Rohini/Rohit. (Delhi 2010)

Answer:
G.D.G. Public School
Pune
Notice
29th July, 2023
Sale of Old Spoils Goods
Students are hereby informed that our school is organizing a sale of its old
sports goods like cricket bats, badminton and lawn teams rackets, footballs,
cricket and football gear etc. in the P.E. Room on 21 August, 2023. Those
interested in purchasing these can visit the P.E. Room on the assigned date
during their free periods or recess time.
Rohit
Sports Secretary
Question:
You are Scout Master/Guide Captain of K.R. Sagar Public School, Mysore.
You have decided to send a troop of scouts and guides of your school to the
jamboree to be held at Lucknow for a week. Draft a notice in not more than 50
words to be placed on the school notice board inviting the names of these
scouts and guides who are interested to participate in the jamboree. Invent the
necessary details. (All India 2011)

Answer:
K.R. Sagar Public School, Mysore

Notice

Scouts and Guides Participation Needed

1st October, 2023

Our school has decided to send a troop of scouts and guides to the jamboree
to be held at Lucknow from 20th to the 27th of October. These scouts and
guides interested to participate in the jamboree may give their names to the
undersigned by the 7th of October.

Scout Master
LETTER

WRITING
Letter writing is a form of communication in which individuals or organizations
express thoughts, feeling, or information to others. Letters can be personal,
professional, or formal, and they follow certain conventions to ensure effective
communication. Here are some key elements and tips for different types of
letters:

1. Formal Letter:

Formal letters are often used for official or professional communication.

Format:

• Sender’s address
• Date
• Receiver’s address
• Salutation
• Body of the letter
• Complimentary close
• Signature

Tips:
• Use a formal tone and language.
• Clearly state the purpose of the letter in the opening paragraph.
• Organize content logically, with each paragraph addressing a
specific point.
• Be concise and to the point.
• Use a formal closing phrase.
2. Informal Letter:

Informal letters are more personal and can be used for casual or friendly
communication.

Format:

• Sender’s address (optional)

• Date
• Receiver’s address (optional)
• Salutation
• Body of the letter
• Closing
• Signature

Tips:

• Use a conversational and friendly tone.

• Share personal experiences and details.
• Express emotions and feelings.
• You can be more creative with language.
• Close the letter with a warm closing statement.

Remember to adapt the format and content of your letter based on the
specific purpose and audience. Whether formal or informal, the key is to
communicate clearly and effectively.
Question:
SAF Public School, Chandigarh is planning to take a group of 40 senior
students to Shimla on an excursion during the summer vacation. Mr. Mohan
Das, the teacher in charge of ‘Excursions and Field Trips’ writes a letter to
Tours and Travels, Chandigarh asking them to organize the tour. Write the
letter giving details of preference such as dates of journey, transport,
accommodation, etc. (Delhi 2009)

Answer:
SAF Public School
Chandigarh
18th April, 2023
The Manager
JJ Tours and Travels
Sector 40-C
Chandigarh

Subject: To organize an excursion to Shimla for 40 students

Sir
We are a group of 40 senior students and 5 teachers who are planning a five
day excursion to Shimla during our summer vacations. We would like your
travel company to organize this trip for us. Our preferred dates for this trip are
between the 20th and 30th of May. We would like to travel by the toy train to
Shimla and rely upon your company’s expertise to book decent
accommodation for us on a twin-sharing basis in a hotel on the main Mall
Road. The cost of the trip should not exceed 8,000 per student with boarding
and lodging. I would appreciate a fast response from your end giving us the
details and an itinerary for our trip.
Looking forward to your early response.

Yours sincerely
Mohan Das
Format of the Informal letter:
Address of the sender in 2-3 line

Date

<Greeting> Dear friend or name of the relative referring to

<Introduction> Asking about the well-how of the receiver and expressing your well being.

<Body> Here the sender can write the details. The body of an informal letter
can be as long as possible, unlike informal letters. There are no limitations
while writing an informal letter.

In the last paragraph do with the elders, and the kids in the receiver’s family
and wish for their well-being. The sender may also mention words like “Waiting
for your reply or response.”

<Conclusion> Now comes the ending of the letter. One can use words like
‘Warm regards’ while concluding an informal letter.

<Signature> Here the sender can either write his name or sign it.
Question:
Informal letter to a friend encouraging him to choose a career ahead in the
field of tourism.

Stella Maris Convent School,

Lucknow, Uttar Pradesh
27th November 2023,
Dear Kanchi,
I hope you are doing well and enjoying your summer vacation. It is a well-
deserved break for you after all the hard work you did in you class 12 Board
Exam. It must feel good to just relax at home and play cricket with your friends.
I really enjoyed visiting your place last week. Your mother is a wonderful cook
and I keep raving about her cooking to my family all the time.
When I visited you, there were a few discussions about what vocation you
would like to choose since the board exams are over. Yesterday, I came
across an interesting article in a newspaper which can help you make up your
mind. The article was about tourism. I know you have a passion for traveling,
meeting new people, and discovering new places. So, I thought that a career
in tourism would be perfect for you.
You also do have a certificate course with a travel agency. After completing
any of these courses you could work for the government or any private firm or
you could even start yours.
Your loving,
Mudit