CC101
Shortcut Key and Function
SUBMITTED BY: R’JOHN ANGELO B.
CONIENDO BSCS 1-A
SUBMITTED TO: RALPH EVAN URDELAS
Date: October 24, 2021
SHORTCUT KEY AND FUNCTION
Many users find that using an external keyboard with keyboard shortcuts for Word helps them
work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier
than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
To quickly find a shortcut in this article, you can use Search. Press Ctrl+F, and then type your
search words.
If an action that you use often does not have a shortcut key, you can record a macro to create
one.
If you are using Microsoft Word Starter, be aware that not all the features listed for Word are
supported in Word Starter. For more information about the features available in Word Starter.
Frequently used shortcuts
This table shows the most frequently used shortcuts in Microsoft Word.
To do this Press
Open a document. Ctrl+O
Create a new document. Ctrl+N
Save the document. Ctrl+S
Close the document. Ctrl+W
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the contents of the Clipboard. Ctrl+V
Select all document content. Ctrl+A
Apply bold formatting to text. Ctrl+B
Apply italic formatting to text. Ctrl+I
Apply underline formatting to text. Ctrl+U
Decrease the font size by 1 point. Ctrl+ [
Increase the font size by 1 point. Ctrl+]
Center the text. Ctrl+E
Align the text to the left. Ctrl+L
Align the text to the right. Ctrl+R
Cancel a command. Esc
Undo the previous action. Ctrl+Z
Redo the previous action, if possible. Ctrl+Y
Alt+W, Q, then tab in Zoom dialog box to the
Adjust the zoom magnification.
value you want.
Split the document window. Ctrl+Alt+S
Remove the document window split. Alt+Shift+C or Ctrl+Alt+S
Close a task pane
To close a task pane using the keyboard:
Press F6 until the task pane is selected.
Press Ctrl+Spacebar.
Use the arrow keys to select Close, and then press Enter.
Ribbon keyboard shortcuts
The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the
Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small
images next to the tabs and options as shown in the image below.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the
ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to move to the Tell me or
Search field. Press Alt again to see Key Tips for the options for the selected tab.
In Office 2013 and Office 2010, most of the old Alt key menu shortcuts still work, too. However, you
need to know the full shortcut. For example, press Alt, and then press one of the old menu keys E (Edit),
V (View), I (Insert), and so on. A notification pops up saying you're using an access key from an earlier
version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know
the sequence, press Esc and use Key Tips instead.
Use the Access Keys for ribbon tabs
To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear
depending on your selection in the document.
To do this Press
Move to the Tell me or Search field on the Ribbon
Alt+Q, then enter the search term.
to search for assistance or Help content.
Open the File page to use Backstage view. Alt+F
Open the Home tab to use common formatting
Alt+H
commands, paragraph styles, and the Find tool.
Open the Insert tab to insert tables, pictures and
Alt+N
shapes, headers, or text boxes.
Open the Design tab to use themes, colors, and
Alt+G
effects, such as page borders.
Open the Layout tab to work with page margins,
Alt+P
page orientation, indentation, and spacing.
Open the References tab to add a table of
Alt+S
contents, footnotes, or a table of citations.
Open the Mailings tab to manage Mail Merge
Alt+M
tasks and to work with envelopes and labels.
Open the Review tab to use Spell Check, set
proofing languages, and to track and review Alt+R
changes to your document.
Open the View tab to choose a document view or
mode, such as Read Mode or Outline view. You
Alt+W
can also set the zoom magnification and manage
multiple document windows.
Preview and print documents
To do this Press
Print the document. Ctrl+P
Switch to print preview. Ctrl+Alt+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. Page up or Page down
Move to the first preview page when zoomed out. Ctrl+Home
Move to the last preview page when zoomed out. Ctrl+End
Align and Format Paragraphs
To do this Press
Center the paragraph. Ctrl+E
Justify the paragraph. Ctrl+J
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Indent the paragraph. Ctrl+M
Remove a paragraph indent. Ctrl+Shift+M
Create a hanging indent. Ctrl+T
Remove a hanging indent. Ctrl+Shift+T
Remove paragraph formatting. Ctrl+Q
Apply single spacing to the paragraph. Ctrl+1
Apply double spacing to the paragraph. Ctrl+2
Apply 1.5-line spacing to the paragraph. Ctrl+5
Add or remove space before the paragraph. Ctrl+0
Enable AutoFormat. Ctrl+Alt+K
Format Characters
To do this Press
Display the Font dialog. Ctrl+D
Increase the font size. Ctrl+Shift+Right angle bracket (>)
Decrease the font size. Ctrl+Shift+Left angle bracket (<)
Increase the font size by 1 point. Ctrl+Right bracket (])
Decrease the font size by 1 point. Ctrl+Left bracket ([)
Switch the text between upper case, lower case,
Shift+F3
and title case.
Change the text to all upper case. Ctrl+Shift+A
Hide the selected text. Ctrl+Shift+H
Apply bold formatting. Ctrl+B
Apply underline formatting. Ctrl+U
Apply underline formatting to the words, but not
Ctrl+Shift+W
the spaces.
Apply double-underline formatting. Ctrl+Shift+D
Apply italics formatting. Ctrl+I
Apply small caps formatting. Ctrl+Shift+K
Apply subscript formatting. Ctrl+Equal sign (=)
Apply superscript formatting. Ctrl+Shift+Plus sign (+)
Remove manual character formatting. Ctrl+Spacebar
Change the selected text to the Symbol font. Ctrl+Shift+Q
Use Function Key Shortcuts
Key Description
F1 F1 alone: displays the Word help task pane.
Shift+F1: displays or hides context-sensitive
help or the Reveal Formatting task pane.
Ctrl+F1: displays or hides the ribbon.
Alt+F1: moves to the next field.
Alt+Shift+F1: moves to the previous field.
F2 alone: moves the selected text or
graphic. Use the arrow keys to place the
cursor where you want to move the text or
graphic, and then press Enter to move, or
press Esc to cancel.
Shift+F2: copies the selected text or graphic.
Use the arrow keys to place the cursor
where you want to copy the text or graphic,
F2
and then press Enter to copy, or press Esc
to cancel.
Ctrl+F2: displays the print preview area on
the Print tab in the Backstage view.
Alt+Shift+F2: saves the document.
Ctrl+Alt+F2: displays the Open dialog.
Shift+F3: switches the selected text
between upper case, lower case, and title
case.
Ctrl+F3: cuts the selected content to the
Spike. You can cut multiple texts and
F3 graphics to the Spike, and paste them as a
group to another location.
Ctrl+Shift+F3: pastes the contents of the
Spike.
Alt+F3: creates a new Building Block.
F4 alone: repeats the last command or
action, if possible.
Shift+F4: repeats the last Find or Go To
F4 action.
Ctrl+F4: closes the current document.
Alt+F4: closes Word.
F5 F5 alone: displays the Go To dialog.
Shift+F5: moves the cursor to the last
change.
Ctrl+Shift+F5: displays the Bookmark dialog.
Alt+F5: restores the document window size.
F6 alone: switch between the document,
task pane, status bar, and ribbon. In a
document that has been split, F6 includes
the split panes when switching between
panes and the task pane.
Shift+F6: switches between the document,
ribbon, status bar, and task pane.
Ctrl+F6: switches to the next document
F6
window when more than one document is
open.
Ctrl+Shift+F6: switches to the previous
document window when more than one
document is open.
Alt+F6: moves from an open dialog box back
to the document, for dialog boxes that
support this behavior.
F7 alone: displays the Editor task pane to
check spelling and grammar in the
document or the selected text.
Shift+F7: displays the Thesaurus task pane.
Ctrl+Shift+F7: updates the linked
information in a Word source document.
F7
Alt+F7: finds the next spelling or
grammatical error.
Alt+Shift+F7: in Word 2013 and newer,
displays the Translator task pane. In Word
2007 and 2010, displays the Research task
pane.
F8 F8 alone: extends the selection. For
example, if a word is selected, the selection
size is extended to one sentence.
Shift+F8: reduces the selection. For
example, if a paragraph is selected, the
selection size is reduced to one sentence.
Ctrl+Shift+F8: turns extend selection mode
on and off. In the extend selection mode,
the arrow keys extend the selection.
Alt+F8: displays the Macro dialog to create,
run, edit, or delete a macro.
F9 alone: updates the selected fields.
Shift+F9: switches between a field code and
its result.
Ctrl+F9: inserts an empty field.
F9 Ctrl+Shift+F9: unlinks the current field.
Alt+F9: switches between all field codes and
their results.
Alt+Shift+F9: runs GOTOBUTTON or
MACROBUTTON from a field displaying field
results.
F10 alone: turns KeyTips on or off.
Shift+F10: displays the shortcut menu for
the selected item.
Ctrl+F10: maximizes or restores the
F10 document window size.
Alt+F10: displays the Selection task pane.
Alt+Shift+F10: displays the menu or
message for available actions, for example,
for pasted text or an AutoCorrect change.
F11 alone: moves to the next field.
Shift+F11: moves to the previous field.
Ctrl+F11: locks the current field.
F11
Ctrl+Shift+F11: unlocks the current field.
Alt+F11: opens the Microsoft Visual Basic
for Applications editor, in which you can
create a macro using Visual Basic for
Applications (VBA).
F12 F12 alone: displays the Save As dialog.
Shift+F12: saves the document.
Ctrl+F12: displays the Open dialog.
Ctrl+Shift+F12: displays the Print tab in the
Backstage view.
Alt+Shift+F12: selects the Table of Contents
button in the Table of Contents container
when the container is active.
SOURCES:
https://support.microsoft.com/en-us/topic/keyboard-shortcuts-in-word-95ef89dd-7142-4b50-afb2-
f762f663ceb2
