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1010112024, 14:37
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Change Recordin SAHANA~A New Look to ECRIECO in S4HANA | SAP Blogs
Cosine preers x
\dars with these
SAP Community is,
ry 2024!
Technical Articles
Abhishek Parab
October 15,2022 | 10 minute read
Change Record in S4HANA — A New
Look to ECR/ECO in S4HANA
Flo 1s ©9769
Hi Folks,
As most of the folks are aware of the ECR and ECO functionality for the change
Management for the BOM, Master recipe, Material Master ete. This functionality was
phased out in S4/HANA, and Engineering Record was introduced, This too had some
things missing like analyzing the impact etc., so from HANA 2020 SAP introduced
Change record for the entire Change management Process which is more flexible.
This Blog Captures the functionality of Change record from HANA 2020. There are
few additional things like Impact Analyzer, change number Creation at Item Level etc.
which is possible only in HANA 2021 The main purpose of this Blog is to setup a base
for the future consultants in order to help them in achieving the functionality.
Benefits of Change Record
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(Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
Capability features and valve proposition
Image Courtesy : SAP Image1
Key Features
E> Koy Fores
Onin one ree Prva kde stone
ae Ss ap SEE,
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image Courtesy : SAP—
Fiori App Required
1, Global Process route Workbench
2. Myinbox
3. Manage Change Record / engineering Changes,
4, Manage Team and Responsibilities
Required configuration
1. Define Number Range for the change Record
Path : SPRO > Logistics General > PLM > Change Record > Basic Settings > Define
Number Range Interval for Change Record
2291010112024, 14:37
CChange Recordin SAHANA~A New Look to ECRIECO in S4HANA | SAP Blogs
__ Feit Intervals: BO /IAM/ISSUE, Object /IAM/ISSUE
ye
i. ‘Totimber NR Sat tera
Puusoo00v40:eavvas00 aus00000000199992209 0 o
“banuasovouszecvacoas acx0002000229999992 0 o
taaanonnesas0eresa00 asacccooonesseee9e"5 200000008 o
nn0oo90480s00n81000 00000000000499939999 0 o
n0000004#osoas4s0s0 10000000000s993999%9 500000009 o
n000000480s00e4s000 11000000000699939999 0 o
‘nnvoo004407e0044000 91000000000799932290 0 oO.
‘sausoooeb80ceavesss0 s0s00002993399992299 0 o
o
Image 3
2. Define Object types
Path : SPRO > Logistics General > PLM > Change Record > Basic Settings > Define
Object types
\miheaneeiViensiDeGne: Object y nosis Overy ia aes
oD New Entries T) £3 EER
(lh Ti
estes
pe
[aos
[om
[oe
| =
2
ze
| e03
bone
jaro
[i
| wr
[se
Object Type Tent ‘dl Dfintion Name
atch ARIEXO_BATGLEAT
80M Item TAN BADI_BOUTTEN CATES
Bil of Matera “TaN 240 BOH_CATECORY
Customer (1aW/2401_CUSTOMER_CATE
Outbound Delivery lem
‘Outbound Delivery
AM 2AD1_DELIVERYITEN
Document. /AAWPADI_DOOMENT_cAT
Engineering Bl of Material AAW 24D1_EEOM_CATESORY
Change Master /TAW/2AD1_ECN_CAT
Equipment TAN /BADI_EGUIEMEN_CAT
Functional Location
Extemal Reference Object
(TAW/2401_FUNCTLOCATION
AMV AD1_GENERALOBJECT
Inspection Plan /PLME/CR_ACCESS_INSP_PL
Internal Order Aa 2AD1_INTORDER_CAT
Label REMI /CR_ACCESS_LBE_CAT
Material AIM 2AD1_MATERIAL_CATE
Manufacturing Bill of Material AN 2401_MEOM_CATESORY
Master Recipe PLME/GR_ACCESS_MASTER_
Image 4
Note : The object types are predefined
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31291010112024, 14:37 Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
Change View "Object Categories for Reference Objects": Overview
“D New Entries TE © Ef BE Oi
ObiectCetecories for Reference Obiects
Object Cat. Category Object Type Objet Type Tes]
EATERP Poa Batch 0
BAT_St —“Batchin S/4HANA BAT atch Ss
BIT_ERP BOM Temin ERP BIT OM Item
POVLERF BOM In ERP aw Bil of Material
CUSERP Customer in ERP ous Customer
DLILERP Outhound Delivery Item in ERP mur ‘Outbound Delve
DLILERP Outbound Delivery in ERP my ‘Outbound Delve
TOLER? Document in ERP oc Document
EBALERP _Enginerin Bill of Material in ERP EB Engineering Bil
EQVLERP Change Masterin ERP Ea Change Master
EOEFP Equipment in ERP 29 Equipment
'FLLEEP Functional Location in ERP m Functional Locat
Gort External Reference Object cor Extemal Referen
1INE_ERP Inspection Plan ERP Ne Inspection Plan
1OLER? —_Iremal Order n ERP 10 Internal Order
BLEEP Label in ERP i Label
MATERP Material in ERP ar Material
HATO Material in NW “ar Maternal =
MEACEEP Manufacturing Bil of Material in ERP ca anufacuring Bi~
Image 5
3. Define Object Categories
Path : SPRO > Logistics General > PLM > Change Record > Basic Settings > Define
Object Categories
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Change View "Object Categories for Reference Objects": Overview
“D New Entries TE © Ef BE Oi
bic Cateories for Reference Obiects
Object cat. , Category Text Ovjec Type Object Type Tea]
pATLenP ‘Botehin ERA pr Batch
BaT_st_—“Batchin S/4HANA Bar Batch S
BITLERP BOM Kem in ERP Bir 0M tem
POLERF BOM In ERP now il of Material
CUSERP Customer in ERP aus Customer
LIER? Outhound Delivery Item in ERP mu (outbound Deve
TLV_ERP Outhound Delvery in ERP ny (Outbound Deve
0c ERP Document in ERP oe Document
EBALERP Engineering Bl of Material in ERP eM Engineering Bil «
EQULERE Change Mastrin ERP Eat Change Master
EDERP Equipment in RP Equipment
FLLESP Functional Location in ERP FL Function Locat
Go1tW External Reference Object cor External Referen
IN@_ERP Inspection lan ERP 180 Inspection Plan
IOLERP treral Oder ERP 10 Interal Order
TLERP Labelin ERP i Label
VOTER Naterial in RP “er Material
NOT Material in “et Material =
MOVLERP Manufacturing Bil of Materia in ERP ax anecuring Bi ~
Note: These are predefined Category
4, Define User Status
Image 6
Path: SPRO > Logistics General > PLM > Change Record > User status > Define
User Status
Change View "User Statuses": Overview
© New Enis FB) (BB i
ser Statuses
User status Fld
(01 USER STATUS.01 Fsela
1 UseR sTaTUs01 Fieta
(01 USER sTATUS_01 Field
(1 USER sTATUS_01 Esela
(1 USER sTATUS_01 Field
(01 USER sTATUS_01 Fisld
5. Define User Action
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User Stat. Status Text
ee
‘Change Request in Review
‘Change Request in Work
Request Ready for Approval
(Change Request Approved
Design Grange in Process
Product Change in Process
‘change Completed
Change Request Rejected
Image 7
5291010112024, 14:37 CChange Recordin SAHANA™A/Now Look to ECRIECO in S4HANA | SAP Blogs
Path : SPRO > Logistics General > PLM > Change Record > User status > Define
User Action
Image 8
‘The User Action Text Defined appear on the front end screen of the Change Record
6 Define User Action Profile
Path : SPRO > Logistics General > PLM > Change Record > User status > Define
User Status Profile
Image 9
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oa tree stat Action ‘a Se Cure eg et A
fb ure stat Action ass enor Choge Ree
ee oe secs ci ise RoetGerge ent
fo Stone status Scion yarn Seen curee
fo Steer status Action ane Serhan age
yo steer status action yar ‘uple Cge
Image 11
types ht Aes
(Sectowetinhee setter lord
Image 12
As seen in the above screenshot, conditions help to navigate to different status from
the current status, as in this case the status is 10, so when the change record is in
status 10, then it can be moved to either 10,30,15 manually or via background task,
7 Define Item Relevance
Path : SPRO > Logistics General > PLM > Change Record > Setting for engineering
Changes > Define Item Relevance.
eer pare rore re Used System Reeve
coe Gene =]
mR Change Toner |
cals -
Nex New Veron 5
Meo Net Reeve S
er Referee 3
Image 13
This item relevance is used for the Items mentioned in the change record as shown in
the image below for each of the object types. The control whether the enable the
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display the field of change relevance is covered by the configuration Define
Engineering Record Type Section in Image 18
Image 14
8 Define Engineering Record types.
Path : SPRO > Logistics General > PLM > Change Record > Setting for engineering
Changes > Define Engineering Record Types
‘Change View "Change Record Type": Overview
7 mete PROBES 2
Image 15
The change number and the status profile defined are assigned to the change record
type ZOL.
The check “ProcStatus' is used to control whether the item processing status is
required or not as shown in the below image
image 16
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CChange Recordin SAHANA~A New Look to ECRIECO in S4HANA | SAP Blogs
SAP recommends the use of Process route for the Engineering change’s so the
Check box Proc Route is enable for the Change record type : 01.
Para Check column is used to enable the check whether same Object is used
Parallelly in other change number which is open or in process
"y NewEnties T) 73 EAD 1
| Application fe]
Record Type [zi]
[tem Relevance
BEichange Number Handling
(Creation Attributes
Digital Signature
image 17
The Reference Object that will be used for the change record type are updated. You
can create Multiple change record type having different Reference Object,
z =
2: &
Ge lee a ey
Image 18
Mapping of the Item Relevance with Refence object category is done in this node. As
per the mapping only the relevant item relevance will be shown.
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Change View “Change Number Handling at Change Record Header": Overview
8 New emes DROBO
Dialog Sure opicavon =
Change Record Type Record Type Ey
Reference Ojos
oe Chance Number Honing Chane Recrd Header
Sree sous Deon _ (rete Ce. Denote
Fapgtal sorotre 10 Bhage Rees orev To
‘ange Conse ¥
Image 19
The Configuration in this Node decide, contro! at which user status the Change
number is created in SAP and at which user status the change number created in
SAP is marked as completed, The Change number created in SAP is seen at the
header of the change record also via the ccO3 transaction.
Image 20
Itis also possible to control whether the change number should be created with
released key or without release key. The below parameter defined in the creation
attribute decides whether the change number creation attribute, if its blank its
“without release key” and if its set to 1its " Release Key”
Change View "Creation Attributes": Overviow
hen tooee DRO EE
ag sce sean 5
“ame tears ene ine Ey
ire Sut cy
wb Yor
ogalsoanee Guyer ee acces
Image 21
it is possible to define the digital based on the User action as defined in Section 6
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9,User Assignment to Receive Task
Transaction : PFTC
Task 01800222 GOS_CR_DISP
Image 22
If you want to control the Work items from the change record to be displayed to
specific set of People then assign the user by navigating to
Additional Data > Assignment > Maintain
oe “)«B@6eQ SH SHH Atos
Atributes... 15) [][7]0rg. assignment
|General or Background Task “Task
D
~"$1G05_CR DIS? 1501800222 General Tack
Image 23
if you want the workflow task to create workitem as per the user id mentioned in the
task created for the process route then Change the attribute of the task to General
task as shown above by clicking on the Attribute button
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10. Activate Event linkage
Transaction : PFTC
od
aa | Ren | een A re
am
Piet
yang oes Caney ie ome — a
Fa (inet mba recs forma nso Sa woROW area cs
Image 24
11. Enabling Service for Myinbox
This service is used to allow the processing of the work items generated, for the
change [Link] the Myinbox App. if this service is not enabled you will be able to
see the work items in the list of the Myinbox app but you cannot open / Process it
| Define Services
| Greate Hos/Senvice “jp jG) e)estemal Aliases C7 [System Monitor Active
| Filter Details .
Virtual Host Service Path
ServiceName BLMI_CR_MY_INBOX_SRV
retin
(ENEngish [Reference
ee) Re Pe]
a
virtual Hosts/Services | Documentation
~ Widefauit_host 'VIRTUAL DEFAULT HOST
a ‘SAP NAMESPACE; SAP IS OBLIGED NOT TO DELIVER )
‘OData for SAP Products
= @ data Standard Mode
+S sap Namespace
= ©) plmi_er_my_inbox sv PLMI_CR_MY_INBOX_SRV
Image 25
13. Define Activities for the Change Record Processing
Path : SPRO > Net weaver > Application Server > Basis Service > Records
Management > Customization for Process Route > Create or change Activities and
Activity Functions
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im
Image 26
Here all the Activities for the case management are defined but to filter out the
relevant activities for the change record the below configuration is required, only
after which you can the activities in the change record.
Image 27
the above activity is required to change the status of the change record automatically
based on the rules defined in the BRF+ application
14. Define Activities for GOS Objects
Path : Spro > Logistics General > PLM > Change Record > Process route > Define
Activities for GOS Objects for Process Route
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Change View "Activities for GOS Objects’
SY NewEnties (HBO FRB
Activities for GOS Obiects
bj. Type Area
PLMACE ScuG
PLM_BOMMAT SCG
PLICCR — SCuS
PLILCR — SCXG
FLNCR SCG
FLICCR SONG
PLILCR SENG
FIER SCuG
PEMCR SCuG
FLMCR SCHG
PLMLCR SCS
PLLCR SCH
FIMCR SCUG
PLILCR SOUS
PLMLGR SCG
FEMLCR SCMG
PEMCR SCNG
FLMCR SCHG
PLMDIR SCS
Activity
GOS_DISP
GOS_DISP
cRS_STS
S_CROLO
scR020
R030
Change Record Processing
1. Create Change Record
7 Overview
2. Fill the details in the Change Record
Image 26
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s4i291010112024, 14:37 (Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
Test Leaming change Record e
Image 27
‘Add Objects to be changed via the change record
est Leuring change Reco 8
Image 28
Add activities that needs to be performed for the change record. the task Can be
performed Sequential, Parallel or in Background, for the sake of the Simplicity i have
added the Agent for the task as a user there are other options that can be explored
of, From HANA 2021, there is provision to update the Team as well which is created
via the FioriApp : Manage Team and Responsibilities
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Test Learning change Record
1009000c0000000061
a}
General Information items Attachments Classifications Process Routes
Process Routes
@ Ailchanges made to the process route are saved automatically.
View Details Es
Process Tasks we activity Sequential Task bse end Date |
‘Header Parallel Task
create
Pata, Abhishek SAP User Change
‘the background task are not automatically added they are added as either a
sequential task or parallel task, the task shown in the below image is to update the
status of the change record Automatically based on the condition, which is explained
further,
Test ewig change Record
ae carl eee x
NG et ces ean al
Image 29
‘The task can also be added via the Template method. To Create Template Fiori App :
Glotal Process Route Workbenchis used
Test Learning change Reco
Soe aed
Image 30
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‘Template Created via the Global Process Route Workbench. The Task / Activity
shown below are just for demonstration in this example are not in syne as per the
status of the change record.
Adimiistrative Data
Image 31
If there is further requirement which is almost certain. to have the template loaded
automatically in the change record based on certain condition like record type, status
etc, that can be done via the BRF+ Application.
‘The BRF + application and its functions need to be assigned in the configuration
Note: The BRF + application needs to be activated in order to have it working
BRF+ Application Creation and Assignment
Create a BRF* Application and add a function to it by right clicking. Set the mode of
‘the function to either functional mode or Functional or event mode.
Note : for the folks who are new to BRF+ or still not aware of the functionality.
Context is the input part and result data object is the output part.
the translation of the data from the input to output is done via the expression. In the
image below the Input conditions acts as a expression
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=e
ste + Funcion TEST FUNCTION
ee Ie Go =
=e co
See eaeese (ES
Sie 2 co tenes
Image 32
Define the Context: its a structure with binding to DDIC
oa
ty eam "= stuctute:IS_HEADER_STD, Root combined data suucture
‘e[Wienee —~)(555) (E(u) (FoR)
rena) (5) (5) court
yontnciaa” Skate non
Image 33
the output is defined as Element and has a DDIC Binding
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CChange Recordin SAHANA~A New Look to ECRIECO in S4HANA | SAP Blogs
' Eloment (Tex): PLMBIPRT_1D, Global Template ID
(co (75
Image 34
Create a Decision table as a Top Expression, the inputs fields to the Decision table is
from the context and the output is from the Results Data object.
Setings
eeu Data object
“able check Senge
‘overlap Check Sens:
Completeness Check Setings:
ist of Columns
2ondition Columns
Or
(Return nia vale no match i found
1D) Rete Exception for partial match
A cloualTempiate 10
[Appicaton Detautt
[Apptcaton Detautt
Ccolune Name ex Mandatory inpet —_Colurm Accessibity
(USER STATUS. OL User Status 1 C Full Access (Changes Bllowe
©) AISsUE TYPE Issue Type Full accese (Changes Alone
Result Columns
Colum Name Text ‘Acton Column -Mandetory Input Column Aecessbity
© A/PLwBIPRT I Global Template 10 5 ia} Full access (Changes ¢
Image 35
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191291010112024, 14:37
(Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
co * Decision Table: INPUT_CONDITIONS.
Table Contents
Assign the BRF Application in the configuration Path
Path : SPRO > Logistics General > PLM > Change Record > Process Route > Define
Template
Change View "Template Determination”: Details
&} New Entries [S54 [3 $]
| Template Determination
BRFplus Application
[BRFplus Function "TEST_FUNCTION |
Image 37
Change Record Process Continuation.
Start the workflow in the change record.
CE oe Soe een ED ew
Image 38,
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(Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
‘the work item will be received in the my inbox App or in the SOO1 Transaction,
Complete the Task to move the change record to the next task as per the process
route.
Business Workplace of Ph.D. Abhishek Parab
Therese Peder (eaesanee Tpetmnercind Fibsrbn a
Eger mo ste Pb SULuSae eA)
7 —
gn Dfetmoun cuenta cer nomenon
Image 39
a
Test eon change Record Teese) &
nse nee Ogee 7 =, SS
roses — seve age =
a wwtmee enn .
Image 40
Change the status of the Change record. The status of the change record are as per
‘the Section 6 ( User Action Profile )
Test Lean change Record ga
Image 41
if the request it to Update the Change record status based on the previous task
decision that can be done via the BRF + Application. SAP has Predelivered standard
task for the Changing the Changing status automatically based on the BRF+ Setup
Create Background Task
SPRO > Netweaver > application server > basis service > Records Management >
customization for process route > Create or Change activity and activity type.
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Create Background Service
Path > SPRO > Logistics General > PLM > Change record > Process route > Define
Background Service
—
+ Bmobjects
==
Image 42
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Now as per the above image the change number is not created yet for the change
record, but if we see the configuration defined for the change Record Image 19,20, 21,
‘We can see that the change number is created only once it reaches the status 40.
Please refer the below image where the change record is updated with change
number of attribute with release key.
Test Leaming change Record
Change Response: s960000080
aha
Image 43
(am trephine Cha ha
S BObject Types Objeccs_ BARemative Dates Fa B/N De
‘Change number ‘sononoooo0:) ecmmamoncoomaonmogay
‘Change Maser with Release Key
Change [Link] Ate
Release key
~ beleton ag
Admiratve Data etiam]
Ceented On 15.10 2002 Created by (ASHES
‘Changed On Changed by [
Image 44
Perform the changes via the change number and Release the change number. After
the changes are performed, the change record is updated. Once the change reord
reaches the status complete the change number created is also completed.
Refer the Configuration Section Engineering Record type : Image 19
231291010112024, 14:37 (Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
a
‘Test Leaming change Record
Image 45
Hope this is helpful for all the folks. Happy Learning.
Reference
1 SAP Guide on Process Route configuration for change record 2020
[Link] route Setup Guide for change record 2020
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10 Comments
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Umesh Mali
October 16, 2022 at 12:02 pm
Hello Abhishek,
Thanks for sharing the document, Itis a really very detail explanation.
Regards
Umesh Mali
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Abhishek Parab | Blog Post Author
October 16,2022 at 3:38 pm
Hi Umesh,
Thanks a lot for the appreciation. Hope it will be helpful for future implementations
Thanks and Regards,
Abhishek Parab
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Amit Sharma
October 17,2022 at 7:23 am
Hello Abhishek,
Very detailed explanation..!!
Thank you for sharing
Regards,
Amit
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Akilandeswari Sivan
November 9, 2022 at 1:08 pm
Hello Abhishek,
very detail Explanation, i need your support to configure this , is it possible to connect you ?
ntps:btogs sap.comi2022/10/1SIchange-record-in-sthana-a-new-ookto-ecr-eco-n-sthanal
261291010112024, 14:37 (Change Recordin S4HANA~A New Look to ECRIECO in S4HANA | SAP Blogs
plz mail me : [Link]@[Link]
Regards
Sivan
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Abhishek Parab | Blog Post Author
November 28, 2022 at 5:44 am
Hey
i have mentioned in details all the required stuff, Please see the bottom section for the configuration
guide given by the SAP. Please search the same in sap notes you will get all in details
Thanks and Regards,
Abhishek Parab
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David Kim
November 23, 2022 at 11:53am
Ihave some objects to be migrated from PTC Arena PLM system to SAP PLM with the revision level
+ Non Conformance Material Request
+ Supplier Corrective Action Request
+ Corrective Action Request
+ 8D
+ Failure Analysis Request
+ Production Part Approval
+ Returned Material Request
+ Supplier Change/Deviation Request
+ Supplier Quality Documentation
S4 HANA has all above objects to map with?
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Abhishek Parab | Blog Post Author
November 28, 2022 at 5:47 am
Hi Davia,
SAP has predefined objects for the change record. Not sure how the above things are mapped in your
current system, ( SAP and Non SAP ). Please have a look at the Object types in the standard system
and then try to corelate with SAP, if anything is missing check with the develop if there is a possibility
toadd a custom object
Thanks and Regards,
Abhishek Parab
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andreas gengenbach
January 23, 2023 at 10:16 am
Hello Abhishek,
thanks alot for this super detaild documentation! Thats very helpful,
As | know the SAP Change Record is running as Fiori App and it using the UIS flexibility service which allows
developers to add custom fields to the header and to move sections around.
Is their also a way to add customs sections, tables, fields or buttons... to this Fiori App? Similar to the ECR
which was very easy to enhance and customize.
Thanks and Regards,
Andreas
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Jan Buchmann,
April 20, 2023 at 8:46 am
Excellent document. Exactly what | was looking for. Thank you, Abhishek
PS.
Perhaps you could add a reference to 3095993 - Configuration Guides for Change Record 2021. | found the the
PDFs attached to this note really helpful as well
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Abhishek Parab | Blog Post Author
April 20, 2023 at 2:42 pm
Glad my Blog post was helpful, btw i had already given the reference at the bottom of the blog
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