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SAP Basic Navigation Guide

This document provides instructions for basic navigation and functions in SAP, including how to log on and off, add transactions to the Favorites menu, descriptions of common buttons and their functions, and how to set user preferences. Key points covered are logging on using username and password, logging off using buttons or menu options, adding transactions to Favorites by dragging and dropping or right clicking, and setting preferences like date format and language. Common buttons like Save, Back, Find and their keyboard shortcuts are also summarized.

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Sam One
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360 views5 pages

SAP Basic Navigation Guide

This document provides instructions for basic navigation and functions in SAP, including how to log on and off, add transactions to the Favorites menu, descriptions of common buttons and their functions, and how to set user preferences. Key points covered are logging on using username and password, logging off using buttons or menu options, adding transactions to Favorites by dragging and dropping or right clicking, and setting preferences like date format and language. Common buttons like Save, Back, Find and their keyboard shortcuts are also summarized.

Uploaded by

Sam One
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

SAP Basic Navigation

Logging on and off SAP

Logging on
1. Double-click on the SAP Logon Pad
icon on the desktop.
(or Office Toolbar or Programs menu)
2. Double-click on the required SAP system.
3. Type your user ID in the User field and your
password in the Password field.

4. Click or press Enter on your keyboard.


Logging off
Choose one of the following:
 Click in the top right hand corner of the
SAP screen.
 Click in the top left hand corner of the
SAP screen and select the Close option.
 Select System > Log off from the menu
bar.

Creating a Favourites Menu

There are five ways to add transactions to your


Favourites. Click once on the transaction code to
select it, then:
 Click . Or
 Drag and drop the transaction into the
Favorites folder. Or
 Follow menu bar menu path Favorites >
Add. Or
 Right mouse click, and select Add to
Favorites from the list. Or
 Follow menu bar menu path Favorites >
Insert transaction, then enter the
transaction code in the Transaction code field
and click .
SAP Basic Navigation
SAP Buttons Description Function Keys

ENTER – Click to validate field entries. Enter

/ SHOW/ HIDE – Click to show or hide the command field. N/A

SAVE – Click to save a task in SAP. Control + S or F11

BACK – Click to go back to the previous screen without


F3
saving your data.

EXIT – Click to exit a screen or task without saving. Shift + F3

CANCEL – Click to cancel a task without saving. F12

PRINT – Click to print. Control + P

FIND and FIND NEXT – Click to find entries on the


N/A
current screen.

EXECUTE – Run / Generate a program or report. F8

SEARCH HELP/ MATCHCODE – Search for field values. F4

Common SAP Messages

Messages appear in dialogue boxes or on the Status Bar.

Information Often appear after successfully completing a transaction.

Warning A possible error has occurred. Check the previous entry.


Read message and press Enter to continue. OR
Error
Click or to display details of the error.

ABEND (Abnormal end message) A serious error has occurred.


SAP Basic Navigation
Command Field SAP Screen Layout

Type the transaction code Command Standard


into the Command field to Field Menu Bar Tool Bar
go directly to a specific
application screen.
Obtain a summary of
open sessions. Title Bar
Application Tool Bar
To cancel out of a
transaction and open
another transaction in the
same window, for
example, type /nME23N.

Navigating from Initial Screen

Enter the transaction code


in the Command Field
Transactional
Or
Workspace
Click the node to expand &
collapse the menu

Or

Status Bar
SAP Basic Navigation
Settings Description Function Keys

Favorites settings
Select Extras > Settings from the menu bar.

 Choose Display technical names in order to


display transaction code with description.

User settings
Select System > User profile > Own data
from the menu bar.

 Define your decimal notation, default


language, date format.
 Define also your default printer.

 Click on to change your


password.
SAP Basic Navigation
SAP Buttons

CREATE SESSION – Create a new session. N/A

CREATE SHORTCUT – Create a shortcut on desktop N/A

HELP – Click to open SAP help. F1

FIRST PAGE CTRL + Page Up

PREVIOUS PAGE Page Up

NEXT PAGE Page Down

LAST PAGE CTRL + Page Down

CHANGE DESIGN – Click to change visual design ALT + F12

INFO SYSTEM – Click on to display current client, N/A


user, program, transaction

SELECT ALL ENTRIES Shift + F8

DESELECT ALL ENTRIES Shift + F7

Useful search tool

This tools are available on every open transactions.

+ F1 Click on a field to display contextual HELP.

Use * to make a selection on a description.

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