Is proj1
Wednesday, September 27, 2023 10:14 AM
Project-Unique process consisting of a set of coordinated and controlled activities with start and
finish dates, undertaken to achieve an objective conforming to specific requirements, including
constraints of time, cost, quality and resources”
- a planned set of activities
- has a scope
- has time, cost, quality and resource constraints
Project Management- art of organizing, leading, reporting and completing a project through people
Project- is a planned undertaking
Project manager- is a person who causes things to happen
Project management- is causing planned undertaking to happen.
Project Manager Role
A Good Project Manager
o Takes ownership of the whole project o Is proactive not reactive
o Adequately plans the project
o Is Authoritative (NOT Authoritarian)
o Is Decisive
o Is a Good Communicator
o Manages by data and facts not uniformed optimism
o Leads by example
o Has sound Judgement
o Is a Motivator
o Is Diplomatic
o Can Delegate
Stakeholder- person or group of people who have a vested interest in the success of an organization
and the environment in which the organization operates
Typical Stakeholders
• Sponsor
• Funding Body
• Customer
• Suppliers
• End User
• Environmental Agency
• Maintenance Team
• Neighbors/Community/Shareholders
• Fusion Community
• Interfaces
Stakeholder Engagement process
• Identify Stakeholders
• Assess needs
• Define actions
• Establish communication channels
• Gather feedback
• Monitor and review
Project Planning
• Adequate planning leads to the correct completion of work
Planning - Inadequate planning leads to frustration towards the end of the project & poor project
performance
Work Breakdown Structure (WBS)- foundation for effective project planning, costing and
management.
- most important aspect in setting-up a Project
- foundation on which everything else builds
- hierarchical (from general to specific) tree structure of deliverables and tasks that need to be
performed to complete a project.
Work Package- Lowest Level of WBS
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Work Package- Lowest Level of WBS
Scheduling- Schedules (task durations) can have a wide variation
Project Risk Management
Project Risk- uncertain event or condition that, if it occurs, has a positive or negative effect on a
project objective
- probability of a defined threat or opportunity (Likelihood) and the magnitude of the
consequences of the occurrence (Impact) defines a Risk Index
Risk Impact
Threat → Scope → Poor Quality Product
Threat → Schedule → Late Delivery
Threat → Cost → Overspend
Risk Management Process
1. Identify Risks
2. Assess likelihood and impact
3. Rank risks and prioritize
4. Define risk management approach & actions
5. Implement actions
6. Monitor & review
Risk Management – Key Points
1. Make the management of risk integral
2. Ensure that cost and time contingencies are consistent with identified risks
3. Focus on the “significant few”
4. Be vigilant and proactive
Project Monitoring
Typical Monitoring Activities
1. regular reviews of progress
2. regular review of actual costs
3. regular review of resource loading
4. regular progress meetings
5. regular meetings with contractors
6. production of periodic progress reports
7. risk reviews
8. inspections/ audits
Typical Control Activities
1. assign responsibilities at Work Package level
2. staged authorisation of work to be done
3. staged release of budgets
4. ensure PM has a ‘Management Reserve’
5. seek corrective action reports
6. release Management Reserve carefully
Project ends when the objectives are achieved or abandoned
Unique
• Completely new product or service
• Creation of new process
Time-limited
• have a start and end date
Can tell when it is done
• Objective is achieved
• Time limit is reached
• Objective is abandoned
Project Success
• Traditionally: on time, within budget and delivers the promised scope
• More effective measure: satisfied customer
Group work
With the group, make it clear how the project you have identified meets the criteria:
• Unique
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• Unique
• Temporary
Project constraints
• Cost
• Scope
• Quality
• Risk
• Resources
• Time
Project Management Expertise
1. Application knowledge
2. Understanding the project environment
3. Management knowledge and skills
4. Interpersonal skills
Project Management Standards
1. Standards organizations
2. PMI- Project Management Institute:
3. IPMA- International Project Management Association
• Project definition: unique, time-limited, can tell when it is over
• Project success: satisfied client
• Project constraints: time, scope, cost
• Project management expertise
• The project environment
• Project management knowledge and skills
The Project Life Cycle
Phases of a project
• Initiation
• Planning
• Implementation
• Closing
Initiation phase- Project sponsor is identified
- Budget is approved
- Stakeholders are identified
- Project Manager is assigned
Planning phase- Deliverables are clearly defined
- work packages are used to develop a schedule
Implementation (Execution) Phase- Project team is hired and developed
- Procurements take place
- Project work is underway
- Project must be monitored and changes managed
- Communication to stakeholders is an important ongoing activity
Closing phase
- Reporting
- Closing out procurements—final payments
- Identify lessons learned
- Celebrate
Framework for Project Management
1. Project Management as a Profession
• Body of knowledge
• Standards
• Professional organizations
2. Project Management Standards
• Standards organizations
• PMI
• IPMA
3. PMI- 1969
- Certifications: most popular is PMP
- Project Management Body of
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- Project Management Body of
Knowledge or PMBOK
4. Project Management Professional (PMP)
- CAPM or Certified Associate in Project Management
- 5yrs proj management exp
- Pass exam
- Maintain ongoing prof level
5. PMBOK Knowledge Areas
- Managing Integration
- Managing Scope
- Managing Time/Schedule
- Managing Costs
- Managing Quality
- Managing Human Resources
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