PORTFOLIO

IN
EVENT
MANAGEMENT
SERVICES
NCIII
RAQUEL DAMALERIO
TRAINEE
MR. BENJIE A. ARABIT
TRAINER

EXPLANATION ABOUT THE LOGO

MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
The logo is made by its founder, Raquel Damalerio, which
indicates a deep meaning that reflect the core values and goals of the company.
The two hands signify the act of molding and creating a new magical memory for the
clients that will be treasure forever. The shade of the gold on the lines of the hands
and of the font color of our company name indicates our core values, which we
always prioritize the quality service on the clients for the topnotcher experience. On
the other hand, the golden sun at the center between two hands are the core
memories that we will be mold with a new, happy, and unforgettable reunions and
gatherings that shines like a gold, which are so valuable that cannot be taken away
by anyone. Lastly, the dark brown background of our logo reflects the old memories
of our clients, whether on happiness or sadness, that serves as our basis on creating
a new experience for them.

NAME OF THE COMPANY

MAHIKA REL-EVENT SERVICES

COMPANY HISTORY
Her mother inspired her to run a new business as she was into a small grocery line
store. Raquel Damalerio, the founder of Mahika Rel-event Services, are always
wanting to be part of the event management field since she had a prior experience
working on this arena. As a result, she took the risks on self-employment that open
the doors of Mahika Rel-event Services during the year of 2011. In the company’s
early years, it was operated as a small business with a simple lay-out of an office. In
its first 12 months of operations, it tends to have a rough journey in operations
because it was still a newbie that time and she had only 6 employees. Moreover,
different inevitable circumstances come on its way. However, as having an
entrepreneurial mindset, she did not give up and she was confident on her forte of
field. As she continues to receive positive feedback about her topnotcher quality of
event services, it spread through the word of mouth as the clients begin to incline.

With the help also of social media, many people will see the positive reviews that will
affect their decision making on trying our services.

In 2017, Mahika Rel-event Services have reached a major milestone as the

company’s following on different social media platforms are continuing to grow in
numbers as other public figures recommend the company’s services. On the other

“MAKING DREAMS A STORY TO REMEMBER”

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
hand, onsite showroom events in crowded places are also a big
help to attract clients. These word-of-mouth promotions not only boosted number of
clients but also the company’s credibility and reputations.

On the next 5 years, many opportunities are still coming on the company’s way as
they are always on the top list of choices on event planning services of different
event, whether it is small or a large one.

COMPANY OVERVIEW
During 2011, Ms. Raquel Damalerio established Mahika Rel-event Services in 50
Marikina-Infanta Hwy, Pasig, 1800 Metro Manila. The event service business was
created to offer customers dependable and high-quality event service planning.

Our company specializes in event planning in the Philippines, providing our clients
with comprehensive and innovative event planning services, including
conceptualization of event ideas according to the preferred taste of the clients, all
sorts of recommendations, allocation of time or proper scheduling of different tasks,
managing the budget for the implementation of cost efficiency method, and
coordination on the big day of the event. We have experience countless types of
events locally. On the other hand, we handle all the steps on making the event more
interesting at the same time meeting client’s preferences, such coming up with a
theme and color scheme, recommending and reserving suppliers, setting up
meetings, and
communicating with them about even the smallest aspects. Most of all, we guarantee
our clients a stress-free planning process and an elegant celebration.

Our business has expanded over the years from a modest studio to a three-story
facility and now offering event styling for the clients, event catering services, and
other

associated services as part of our extended offering. With a reputation for providing
clients with exceptional and life-long experiences, our event service firm is now a
reliable partner for a wide range of private and corporate events. Mahika Rel-event
Services is dedicated to delivering exceptional customer service and creative event
“MAKING DREAMS A STORY TO REMEMBER”
[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
solutions that are customized to match the demands of our
clients. We achieve this by assembling a team of highly qualified and experienced
individuals to meet the never-ending and changing demands of the customers.

TAGLINE

“MAKING DREAMS A STORY TO REMEMBER”

MISSION
To manage and support our clients’ celebrations and accomplishments by offering
top-notch event planning services, innovative and effective marketing solutions, and
public relations and communications advice that satisfies their preferences,
specifications, and evitable demands and desires in the most economical ways.
VISION
To be widely known as a mentor in the event planning business arena who sets the
event management standards in different timelines while crafting unforgettable,
worthy, and high-end experiences for our customers.

OBJECTIVES
 To achieve the peak of clients’ satisfaction on the event planning and
management by offering exceptional and customized or individualized
preferences to meet each client's needs and wants.
 To produce a creative and high-end event that reflects every client’s theme of
past experiences, celebrations, successes while meeting a reliable standard
of providing entertainment.
 To constantly innovate and have a business relationship with well-known
brands and to handle event of famous people across the world.
 To build long-term relationships to the clients by providing exceptional
customer services with a long-lasting impression:

 To create an image of having a competitive advantage in the event

management industry and setting its standards.

COMPANY PLEDGE

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 MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
We, the Mahika Rel-event Services, pledge that all the steps in
delivering a high-quality event service will always take into account for the
satisfaction of every customer from implementing their tastes and preferences to
meet their final event planning result expectations, which can only be achieve by
communicating the important information and every detail of the event so that they
are all satisfied on every aspect of the events.
ORGANIZATIONAL CHART

RAQUEL DAMALERIO
EVENT DIRECTOR

Karen Layusa Alexis Villanueva Rica Espina Ericka Castillo

Venue Coordinator Program Coordinator Equipment Coordinator Hospitality Coordinator

Angelica Posada Patricia Mores Sheena Mainza Merilyn Jeriah Braga

Venue Booking Entries Transport Catering

Mark Anthony Sariola Nicole Ann Penafiel Aina Marie Plazo Roselyn Evangelista
Set-up Booking Ceremonies Sound Equipment Seating Arrangement

Amy Berador Danica Mae Enteria Kimberly Jane Labedon Jane Sandoval
Risk Management Publishing Maintenance Sponsor Liaison

COMPANY LOCATION

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[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

MAHIKA REL-
EVENT SERVICES
50 Marikina-
Infanta Hwy,
Pasig, 1800
Metro Manila

BUSINESS ADDRESS CONTACT NUMBERS NAME OF PROPRIETOR

50 Marikina- Mobile No.

Infanta Hwy, 09691384445 RAQUEL
Pasig, 1800 DAMALERIO
Telephone No.
Metro Manila
83957629

EVENT SERVICES

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[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

CORPORATE EVENTS PRIVATE EVENTS

TRADE SHOW SUMMIT DEBUT CHARITY EVENT

CORPORATE PARTY PRODUCT LAUNCHES GENDER REVEAL ANNIVERSARY

GALA DINNERS COMPANY MILESTONE FAMILY REUNION VIP EVENTS

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
SEMINARS CONGRESS CHRISTMAS
PARTY BRIDALSHOWER

PAST EVENTS

FASHION SHOW PRODUCT LAUNCH

BRIDAL SHOWER GALA DINNER

SOCIAL MEDIA ACCOUNTS

Mahika [email protected] Mahika Rel-event Services

@mahikarel_event [email protected]
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[email protected]
Itsme_realmahika
@mahika.realservices
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

ACCREDITED SUPPLIERS AND PARTNERS

Catering Partners

Lights and Sound Supplier

Event Styling

Florist
CC

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 MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

OUR TEAM

SWOT ANALYSIS
s W O T
 Lack of funds--  Increase collaboration  Strong
 Ability to give company's with suppliers- as we competition:
the dedication financial experience more that might
and focus on resources, events companies can have a big
embodying the impacting the explore and seeking impact on your
mission and quality of the external funding that goal's success.
vision of the event. can provide the
company.  Competitors-given necessary financial  Bad weather –
 The ability to the emergence of boost. especially when
utilize multiple organizing an
newly established  The advancements in
kinds of skills to event services outdoor event.
event technology
manage various businesses, have opened new
types of events. particularly in opportunities for  Unprepared
 Ability to exceed urban areas. event companies.
the client's infrastructure.
 New to the  Diverse Attendee
expectations. industry, which Engagement- to  Potential Fire
 Ability to limits the chances create inclusive Hazard-
transform any of having a client. programs that serve a something not
space into a  Insufficient variety of anyone
magical assets- limited demographics, imagines
experience. ability to plan and interests, and happening at
 High motivation execute the histories.
level to work the event.
events.  Free Promotion on
harder and  Inefficient soc med- to increase  Aggressive
focus on registration and the engagement and Behavior- This
completing event be known especially kind of
their tasks to management
the best of their “MAKING DREAMS A STORY TOinREMEMBER”
different places. behavior
system- can’t  Setting trends can comes in
abilities. [email protected]
immense boost a company's many forms.
Internet traffic. reputation.
 MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

STRATEGIES AND PROMOTION

PAID ADVERTISING CONTENT MARKETING

SOCIAL MEDIA PROMOTIONS:
--- The most popular and effective online
 Video Content- Produce video tutorials
advertising. Paid social media ads are excellent
on event planning, decorations which
for increasing brand exposure in a cost-effective
helps increase engagement on social and
manner. This will help the company to reach a
digital channels.
wider audience.
 Social Media Content- Engage with
 Facebook
potential clients by regularly sharing
 Instagram
visually appealing event photos and
 TikTok
videos on social media platforms like
 YouTube
Facebook and Instagram.
 Email
 Twitter

BUSINESS PARTNERSHIP
Establishing strategic alliances and partnerships with pertinent brands, individuals, and
organizations can greatly expand an event's promotional reach. Events firms that partner with
sponsors might benefit from increased visibility through the networks of the sponsors, access to
resources, and financial support. Engaging in partnerships with prominent influencers or
industry specialists can enhance credibility and draw in a larger viewership. Furthermore,
collaborating with nearby enterprises or community groups can result in win-win marketing
opportunities that let event planners reach a wider audience and attract more clients.

ACTION PLAN
POSSIBLE RISKS CORRECTIVE ACTIONS
Since it is uncontrollable and unexpected. We should be able to handle the
UNPREDICTABLE event as a team with considerable flexibility, especially the outside ones. It
WEATHER will help to have a backup plan and to offer alternatives.

Alternatives: resource outsourcing and using innovative concepts can be a

INSUFFICIENT FUND leverage, especially in the case of low funds, to achieve a successful event.

TECHNICAL ISSUES Regularly check the equipment's condition and make any necessary repairs
before it is used for the event. Should have a backup plan just in case there
is not another method to handle the problems.

FIRE HAZARDS Ensure compliance with fire precautions. Verify, well in advance of the event,
that all fire safety equipment, including the sprinkler system and fire
extinguisher, is operational.

ACCIDENT IN THE You must prepare first-aid kits and hire professional medics especially when
it comes to huge event.
VENUE

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

SPONSORSHIP LETTER
Date:

Recipient's Name:
Recipient's Title:
Company or organization name:
Address: (City, State, ZIP Code)

Dear [Company/Organization name],

I am writing to you on behalf of Mahika Rel-event Company, an established

events management company that specializes in organizing large-scale events in
Metro Manila. We are reaching out to inquire about the possibility of your company
becoming a valued sponsor for our upcoming event, [Event Name].

[Event Name] is a prestigious annual event that attracts thousands of

attendees from all over the country. With its focus on [specific theme], it provides a
unique platform for companies such as yours to increase brand visibility, engage
with a targeted audience, and showcase products and services to a captive market.
As such, we believe that your partnership as a sponsor would be mutually beneficial
for both our organizations.

We are offering several different sponsorship packages with varying levels of

exposure and benefits. These packages can be customized to suit the specific
marketing goals and budget of your company. By participating as a sponsor, you will
receive prominent signage at the event, recognition in all promotional materials, and
the opportunity to connect with key industry professionals.

We kindly request a meeting to discuss your potential sponsorship in more

detail and answer any questions you may have. We are confident that partnering
with Mahika Rel-event Company will be a valuable investment for your company
and will generate a positive return on your marketing efforts.

Thank you in advance for considering our sponsorship proposal. We look

forward to the opportunity of working together to make [Event Name] an
overwhelming success. Please feel free to contact me at [Phone Number] or [Email
Address] to schedule a meeting or further discuss this proposal.

Sincerely,

Raquel T. Damalerio
Event Manager/Owner
Mahika Rel-event Company

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

SPONSORSHIP PACKAGE
DIAMOND GOLD SPONSOR
SPONSOR
79K-88K
89K OR MORE
 sponsor prominent branding  Inclusion of their logo on
and signage at the event, all promotional materials
inclusion of their logo on all as well as mentions and
promotional materials. acknowledgements during
 opportunity to host a booth the event proceedings
or exhibit at the event venue.  opportunity to host a booth
 VIP passes and priority or exhibit at the event
seating for the sponsor's venue.
representatives and clients,  VIP passes and priority
complimentary drinks, and a seating for the sponsor's
lounge area. representatives and
 Mention and clients, complimentary
acknowledgements during drinks, and a lounge area.
the event proceedings  10 social media shout outs
 .Ongoing social media shout a week after the event has
outs for 1 month after the ended.
event has ended.

SILVER SPONSOR BRONZE SPONSOR

66K-78K 55K-65K

 inclusion of the sponsor's  inclusion of the sponsor's

logo on selects name in the event
promotional materials, program, a mention on
signage at the event, and the event website, and
recognition during the acknowledgement on
event proceedings. social media platforms.

 limited number of general  small number of general

admissions passes to admissions passes to
distribute to their attend the event.
stakeholders.
 4 social media shout outs
 7 social media shout outs a week after the event
a week a has ended.

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

LEGAL PERMITS

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSAL LETTER
January 15, 2024

Mr. Jaimie Babor & Mrs. Lalifel Babor

Fashion Show Manager
Blk 24, Lot 5, Eastwood Villa, Taytay, Rizal

Dear Mr. and Mrs. Babor,

Greetings! I hope this letter finds you well. I am Raquel Damalerio from Mahika
Rel-event Services. I am writing this proposal letter with great enthusiasm and
excitement to offer my services as an event coordinator for a fashion show. With
my extensive experience in planning and organizing successful events, I am
confident that I can bring a new level of glamour and elegance to your fashion
show.

As an event coordinator, my primary goal is to ensure that every aspect of the

fashion show runs smoothly. From selecting the venue to managing logistics,
coordinating with designers and models, and creating a seamless experience for
attendees - I meticulously plan and execute every detail. My attention to detail and
ability to handle multiple tasks simultaneously enables me to handle any unforeseen
challenges that may arise during the planning process.

Furthermore, my expertise in the fashion industry allows me to bring a unique

perspective to the event. I understand the importance of creating an atmosphere
that highlights the creativity and individuality of each designer. By incorporating
innovative stage and lighting designs, creating visually stunning displays, and
curating unforgettable experiences for attendees, I can ensure that your fashion
show becomes the talk of the town.

In conclusion, as an event coordinator for the fashion show, I will bring my passion
for fashion, exceptional organizational skills, and extensive experience to ensure the
success of the event. I am confident that my dedication and expertise will not only
meet but exceed your expectations. I look forward to the opportunity to discuss my
proposal in more detail and how I can contribute to making your fashion show an
unforgettable experience. Should you have any queries, please do not hesitate to
contact me via 09691384445 or email me at [email protected] .

Thank you for considering my proposal. I eagerly await the opportunity to work
closely with you to turn your vision into reality.

Yours sincerely,

Raquel Damalerio
Event Director

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[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
Mahika Rel-event Services

EVENT BRIEF
WHAT FASHION SHOW WITH A THEME OF “BECOME YOUR STYLE”

THE CHANDELIER EVENTS PLACE (OPTION 1)

WHERE ANTIPOLO VALLEY EVENT CENTER (OPTION 2)

WHEN JUNE 20, 2024

BUYERS, EDITORS/PHOTOGRAPHERS, STYLISTS, INFLUENCERS,

WHO CELEBRITIES , VIPs, and VICs.

to empower individuals to embrace their unique sense of fashion

WHY
and express themselves confidently through their clothing
choices.

HOW Announcing the special day, giving invitations, and celebrating the
event.

EVENT OBJECTIVES
 to express individuality through fashion choices.
 to inspire others with their own unique sense of style and
 to gain valuable experience and exposure in the fashion industry.

THEME CONCEPT PARTICIPANT

Semi-formal attire/
Individuals’ unique Fashion show:
sense of fashion “ Become Your Style” 100-150 PAX

INVITATION/ POSTER SOUVENIRS

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

ESTIMATED COST AND EVENT BRIEF

January 19, 2024

To: Mr. & Mrs. Babor

From: Mahika Rel-event Services

This serves as formal quotation for the said special event. The total package cost is
PHP 179,000.

PROPOSED DATE: JUNE 20, 2024

PROPOSED VENUE: THE CHANDELIER EVENTS PLACE
PROPOSED TIME: 6:00 PM
NUMBER OF EXPECTED GUESTS: 100-150 ATTENDEES

PARTICULARS COST ESTIMATE

VENUE PHP 40,000
CATERING PHP 60,000
EVENT STYLIST PHP 10,000
LIGHTS & SOUNDS PHP 15,000
PHOTOGRAPHY PHP 14,000
HOST/EMCEE PHP 10,000
SOUVENIRS PHP 30,000
SUBTOTAL PHP 179,000

TERMS AND CONDITIONS

A 50% non-refundable deposit, payable by cash or bank transfer, is required upon

reservation. An additional 25% of the payment is required one month before the
event date, with the remaining 25% due the week before the event itself. An official
receipt (OR) will be issued after receiving the final payment.

If you have any questions for us, please feel free to contact me at 09691384445 or
email us at [email protected].

Regards,

Raquel Damalerio
Event Director
Mahika Rel-event Services

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
 MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

SWOT ANALYSIS (EVENT)

s W O T
 attention to  build strong  last-minute
detail, ensures connections with cancellations
that every  Limited budget
fashion influencers, by designers
aspect of the for event
designers, and or models.
fashion show is planning and
execution. industry
meticulously
professionals.  Unpredict-
planned and
executed.  Securing  competition that tability of
 Ability to sponsorships gives a chance to weather and
manage multiple and funding to strengthen against
tasks and cover the costs competitors.
responsibilities of the show.  potential  potential
simultaneously. collaboration and logistical
 Ability to partnership with issues that
anticipate  Technical fashion brands and may arise.
potential issues problem. designers.
and proactively  leveraging social  Potential
address them.  Crowd control.
media channels and power
 ability to digital marketing interruption
collaborate and during the
strategies that help
communicate  Inadequate
reach a wider event.
effectively with a promotions and
team and client. marketing audience.
 Safe and secure efforts.  potential areas of  Potential
venue for the growth and participants
event. expansion. injury.

ACTION PLAN (EVENT)

POSSIBLE RISKS CORRECTIVE ACTIONS
 Proper backup systems and equipment should be in place to
TECHNICAL MALFUNCTION ensure smooth operations. Also, having trained technicians on
standby can help quickly address any technical issues.

AGGRESSIVE BEHAVIOUR  Have a comprehensive security plan in place to ensure the

safety of everyone involved.
 Having contingency plan in place, with alternate indoor venues
UNFORSEEN WEATHER or flexible schedules, can help mitigate the potential risks and
ensure a successful event.
CONDITION
 Fire safety plan, and proper fire safety measures such as fire
extinguishers and sprinkler systems should be in place.
FIRE HAZARDS
 Identify alternative power sources such as generators or
backup batteries, to ensure proper functioning and addressing
POWER SUPPLY any known issues.

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

VENUE DETAILS

Venue/Site (Option 1)

Venue: The Chandelier Events Place

Location: Brgy, 267 San Jose Ext, Antipolo, 1870 Rizal
Contact #: 0928 500 3375
Email: [email protected].

VENUE VICINITY MAP

OPTION 1: INDOOR STAGE CONCEPT SUPPLIERS

CATERING

EVENT STYLIST

LIGHTS & SOUNDS

PHOTOGRAPHY

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

VENUE DETAILS
Venue/Site (Option 2)
Venue: Antipolo Valley Event Center
Location: KM 23 Sumulong Highway, Barangay Sta. Cruz, Antipolo, Rizal
Contact #: 0916 3419031
Email: [email protected]

VENUE VICINITY MAP

OPTION 2: INDOOR STAGE CONCEPT SUPPLIERS

CATERING

EVENT STYLIST

LIGHTS & SOUNDS

PHOTOGRAPHY

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSED FLOOR PLAN

WAITING1: The Chandelier Events Place
OPTION WAITING
ROOM ROOM
FIRE EXIT

CR STAGE
BACK STAGE CR

TECHNICAL BOOTH

B B

O O

O O
C

T T

H H

SECURITY BOOTH SECURITY BOOTH

REGISTRATION BOOTH MEDICAL BOOTH

CATERING EXIT
ENTRANCE

WASTE FIRE EXIT

LEGEND
MANAGEMENT

FIRE
FIRST AID KIT VIP
EXTINGUISHE
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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSED FLOOR PLAN

OPTION 1: Antipolo Valley Event Place
FIRE EXIT

WAITING BACK STAGE WAITING

ROOM ROOM

CR STAGE CR

TECHNICAL BOOTH

B B

O O

O O
C

T T

SECURITY BOOTH
SECURITY BOOTH
H H
MEDICAL BOOTH REGISTRATION BOOTH

CATERING ENTRANCE EXIT

WASTE
LEGEND FIRE EXIT
MANAGEMENT

FIRST AID KIT FIRE

VIP
EXTINGUISHE

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MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSED EVENT CALENDAR

DATE ACTIVITIES
 Initial meeting with client.
February 28, 2024  Discussion/Presentation of the
proposal.
March 04, 2024
 Checking the venue.

March 10, 2024  Venue contract signing

 Contract discussion
 Contract signing with client with
50% down payment.
March 22, 2024  Selection of Suppliers.
March 29, 2024  Meeting with Suppliers.
April 05, 2024  Final meeting with the suppliers.
 Contract signing of the
suppliers.
April 12, 2024  Theme and Décor Planning.
April 21, 2024  Contract discussion with
Emcee/ Host.
April 30, 2024  Send out invitations to
participants specifying the
theme.
May 04, 2024  Select and order memorable
souvenirs.
May 10, 2024  Plan and finalize interactive
activities for attendees.
May 17, 2024  Second meeting with the client.
 Finalizing the plan, concepts
and more.
May 31, 2024  Health Precautions for the
event.
June 05, 2024  Final meeting with the client.
 Payment for the remaining 50%
balance.
June 10, 2024  Final coordination with
contracted suppliers.
June 19, 2024  Checking the venue setup.
June 20, 2024  Day of Event.

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSED EVENT PROGRAM

FASHION SHOW
“BECOME YOUR STYLE”
The Chandelier Events Place I 06.20.24

6:00 PM - 7:00 PM Arrival of guests and registration

7:00 PM – 7:10 PM Welcome remarks by the Emcee

7:10 PM – 7:40 PM Speech from a different fashion icon and

Industry Experts

7:40 PM – 8:00 PM Runaway Show

8:00 PM – 8:30 PM Dinner Buffet

8: 30 PM – 9:00 PM Interactive Workshops/ Panel Discussion

9:00 PM – 9:15 PM Souvenir Distribution to Attendees

9:15 PM – 9:25 PM Special Message from Fashion Show Manager

9:25 PM – 9:30 PM Closing Remarks by the Emcee

9:30 PM – 10:00 PM Shopping Experiences

MS. GIZELLE SILVA

MASTER OF CEREMONY

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

PROPOSED PROGRAM FLOW/ TECHNICAL SCRIPT

SEQUENCE TIME DURATION ACTIVITIES PERSON

IN
CHARGE
1 4:30PM- 1hr Ingress Event
5:30PM preparation and Coordinator
follow-up
suppliers
2 5:30PM- 30mns Final instructions Event Team
6:00PM and briefing the Leader
team
3 6:00PM- 1hr Arrival of Guests Event
7:00PM and Registration Coordinator
4 7:00PM- 10mns Welcome Host/Emcee
7:10PM remarks by the
Emcee
5 7:10PM- 30mns Speech from a Fashion icon
7:40PM different fashion and Industry
icon and industry experts
experts
6 7:40PM- 20mns Runaway Show Models
8:00PM
7 8:00PM- 30mns Buffet Dinner Catering
8:30PM Team
8 8:30PM- 30mns Interactive Industry
9:00PM Workshops/Pane Experts
l discussion
9 9:00PM- 15mns Souvenir Souvenir
9:15PM distributions to distribution
attendees team
10 9:15PM- 10mns Special message Fashion
9:25PM from Fashion Show
Show Manager Manager
11 9:25PM- 5mns Closing remarks Host/Emcee
9:30PM by the Emcee
12 9:30PM- 30mns Shopping Participants
10:00PM Experiences in every
booth.

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

EVENT CHECKLIST

PRE-EVENT REMARKS
YES NO
Venue Booking
Contracted Catering
Lights and Sounds
Program Flow
Contract Signing and Payment
Stage Decoration
List of Guests & Invitations
Souvenirs / Giveaways

ACTUAL EVENT REMARKS

YES NO
Indoor Set-up, Entrance, Stage
Catering Services
Lights and Sounds Operations
Power Supply
Arrival of Guests
Program Proper / Flow
Souvenirs

POST-EVENT REMARKS
YES NO
Events Venue Damages
Materials or Equipment Checking
Host Payment
Guests Feedback
Event Evaluation
Cleanup
Documentation

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
 MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

RISK MANAGEMENT
POSSIBLE RISKS CORRECTIVE ACTIONS

 Monitor weather forecast and make sure to have

WEATHER contingency plan in place, with alternate indoor
venues or flexible schedules, can help mitigate the
potential risks and ensure a successful event.

 Make sure to have a fire safety plan, and proper fire

POTENTIAL FIRE safety measures such as fire extinguishers and
HAZARD sprinkler systems should be in place.

 You must prepare first-aid kits and hire professional

POTENTIAL medics especially when it comes to huge event.
INJURIES

To maintain the safety of the guests and security of the event, we asked the
assistance of the right individuals and agencies. In case of emergency or accidents,
some members of the committee are ready to render the First Aid, or you may call:

EMERGENCY HOTLINES

PASIG CITY POLICE PASIG MUNICIPAL FIRE PASIG CITY GENERAL

HEADQUARTERS BRIGADE HOSPITAL
0998 598 7880 0932 779 8621 8643- 3333

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

COST ESTIMATED DETAILED OR PROPOSED BUDGET

The following is the detailed list of cost to be incurred during the fashion show event.
PROPOSED DATE: June 20, 2024
PROPOSED VENUE: The Chandelier Events Place
PROPOSED TIME: 6:00 PM
NUMBER OF EXPECTED GUEST: 100-150 Participants

OPTION 1 OPTION 2
PARTICULARS DETAILED INCLUSION & DETAILED INCLUSION
ACTUAL COST & ACTUAL COST
COST: PHP 40,000 COST: PHP 45,000

Air-conditioned function One of the biggest fully

hall, Air-conditioned tent, air-conditioned event
Air-cooled function hall, places in Antipolo. Air-
VENUE Covered Garden, Open conditioned function
Function Hall, Open tent, hall, that also perfect for
that perfect for all private corporate and private
and corporate events with events with a capacity of
a capacity of 100-200pax. 100-300 pax.

COST: PHP 60,000 COST: PHP 67,500

Roast Pork w/
Mushroom Gravy
Roast Pork Hawaiian
Chicken Barbeque
South China Fried
CATERING Fish Fillet w/ Tartar Sauce Chicken
Pansit Guisado
Fish w/ Tofu in Oyster
Buttered corn and Green
Sauce
Peas

Steamed Rice Mixed Vegetables w/

Quail Eggs
Fruit Salad w/ Cheese
Bottomless Iced Tea
Crispy Cablets
Steamed Rice
Tropical Salad
Iced Tea

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

COST: PHP 10,000 COST: PHP 12,000

EVENT STYLIST
Stage Design Stage Design
Interior Decoration Interior Decoration

COST: PHP 15,000 COST: PHP 20,000

PROCESSOR AND PROCESSOR AND

CONTROL CONTROL

1-Laptop PC (for music DJ 1-Laptop PC (for music

and control) DJ and control)
1-12 or 16 Cannel Mixer 1-12 or 16 Cannel Mixer
4 Wired Mic 4 Wired Mic
2 Wireless Mic 2 Wireless Mic
1 Smoke Machine 1 Smoke Machine

SPEAKER SPEAKER

2- G, A 15 Speaker Active 2- G, A 15 Speaker

Active
LIGHTS 2-tappro x 15 stage
LIGHTS & SOUNDS
monitor
4 PAR LED
(AMBER/WHITE)
12 PAR LED 3Wx54 LIGHTS
RGBW
2 Sharpy BEAM moving 4 PAR LED
head (AMBER/WHITE)
1- DMX controller 12 PAR LED 3Wx54
RGBW
2 Sharpy BEAM moving
head
1- DMX controller

LED SCREEN VIDEO

SYSTEM

1 Set 9x12 LED (2.5 x

3.5m)

1 unit- Roland V4 Audio-

Video Mixer

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

COST: PHP 14,000 COST: PHP 20, 000

PHOTOGRAPHY
-1 Professional -1 Professional
Photographer Photographers
1 Asst. Photographer -1 Asst. Photographer
-Unlimited Shots/ High -Unlimited Shots/ High
resolution resolution
-Photos select 150 to
-1 Production Asst. / 200
Lighting/ pictures for the layout
-1 pc 16"x20" picture
Audio with

-Photos select 100 to 150 frame

pictures for the layout
-Full HD 1-5 minutes video -1 Production Asst. /
highlights Lighting
-All raw photo files and full
edited video in USB. / Audio

-Full HD 5-10 minutes

video

highlights
-All raw photo files and
full
edited video in USB

COST: PHP 10,000 COST: PHP 12,000

-Host/emcee will take -Host/emcee will take

charge charge
of the event, ensuring of the event, ensuring
smooth coordination and smooth coordination
engaging interaction with and
the guests. engaging interaction
HOST/ EMCEE with the guests.
-Will keep the program
lively, -Will keep the program
making announcements, lively,
and making announcements,
guiding activities to create and
a guiding activities to
joyful and well-organized create a
event. joyful and well-
organized
event.

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

SOUVENIRS COST: PHP 30, 000 COST: PHP 33,000

50 Swag bag including 50 Swag bag including

different promotional different promotional
brands. brands.
50 boxes of different 50 boxes of different
accessories accessories

SUBTOTAL PHP 179,000 PHP 209,500

SERVICE FEE (10%) PHP 17,900 PHP 20,950
CONTINGENCY
FUND PHP 8,950 PHP 10,475
(REFUNDABLE) (5%)
MARK-UP (25%) PHP 44,750 PHP 52,375
VAT (12%) PHP 21,480 PHP 25,140
GRAND TOTAL W/ PHP 272,080 PHP 318,440
VAT
GRAND TOTAL W/O PHP 250,600 PHP 293,300
VAT

PAYMENT METHODS

E-WALLET ONLINE BANKING

MEMORANDUM OF AGGREEMENT
“MAKING DREAMS A STORY TO REMEMBER”
[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

This Agreement, effective as of [March 10, 2024], is made and entered into between:

Mr. Jaime Babor

Blk 24, Lot 5, Eastwood Villa, Taytay, Rizal
[email protected]
0976225395

Mahika Rel-event Services

50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
[email protected]
0969 138 4445

This Agreement defines the cooperation between the Client and the Company for the
planning and execution of the event specified below:

Event Name: Fashion Show: “Become Your Style”

Event Date: June 20, 2024
Event Location: The Chandelier Events Place Brgy, 267 San Jose Ext, Antipolo,
1870 Rizal.
The client and the company shall collectively be referred to herein as the “Parties.”

1. Event Organizing Services. The company shall provide event organizational and
promotion services to the client, which shall include: [List of services]

2. Payment. In exchange for the Event Services, the Client shall compensate the
Company with an agreed fee of [PHP 272,080] for the services outlined in this
Agreement, following the [50% Down payment System].

3. Liability. The Company shall not be held liable for any loss, damage, injury, or
delay during the event, except in cases of willful misconduct or gross negligence.

4. Applicable Law. The validity, interpretation and performance of this Agreement

shall be controlled by and construed under the laws of the Philippines.

5. Severability. The invalidity or unenforceability of any provision hereof shall in no

way affect the validity or enforceability of any other provisions of this Agreement.

6. Entire Agreement. This Agreement represents the entire understanding between

the Client and the Company, superseding all prior agreements, whether oral or
written.

Client's Signature: _____________ Date: March 10, 2024

Mr. Jaime Babor
Company's Signature: __________ Date: March 10, 2024
Event Director Ms. Raquel Damalerio

MEMORANDUM OF AGREEMENT

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

This Agreement, effective as of [April 5, 2024], is made and entered into between:

Mahika Rel-Event Services

50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
[email protected]
0969 138 4445

Sanghaya Catering Services

Lot 1 B, J.P. Laurel Sr., Marikina, 1800 Metro Manila
[email protected].
0947 894 9840

This Agreement outlines the terms and conditions governing the business
relationship between the Company and the Supplier for the supply of goods and/or
services.

1. Applicability. Any Products or Services which Buyer purchases from Supplier by

electronic, post, paper, or any other form of transmission, are purchased subject to
these Terms and Conditions.

2. Pricing. Prices and Service rates for Items or Services provided under this
Agreement is set forth on the PO. Supplier represents and warrants that it is selling
at the lowest prices and upon the most favorable terms (including, without limitation,
volume, quality and/or payment terms) that it offers any third-party buyer for goods or
services of the same or similar quality and/or quantity to the Products or Services.

3. Termination for Convenience. Buyer may terminate this Agreement or any

Purchase Order or Release issued, or any part thereof, at any time for its sole
convenience by giving written notice of termination to Supplier.

4. Applicable Law. The validity, interpretation and performance of this Agreement

shall be controlled by and construed under the laws of the Philippines.

5. Severability. The provisions of these Terms and Conditions shall be deemed

severable, and the invalidity or unenforceability of any provision shall not affect the
validity or enforceability of the other provisions of these Terms and Conditions.

6. Entire Agreement. This Agreement constitutes the complete understanding

between the Company and the Supplier, superseding all prior agreements, whether
oral or written.

Company’s Signature: ____________ Date: April 5, 2024

Event Director Ms. Raquel Damalerio
Supplier's Signature: _________________ Date: April 5, 2024
Ms. Reina Hizon

VENUE/ SITE CONTRACT

“MAKING DREAMS A STORY TO REMEMBER”
[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

This Agreement, effective as of [ March 10, 2024 ], is established between:

Mahika Rel—event Services

50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
[email protected]
09691384445

The Chandelier Events Place

Brgy, 267 San Jose Ext, Antipolo, 1870 Rizal
[email protected].
0928 500 3375

This Agreement outlines the terms and conditions governing the rental arrangement
between the Company and the Renter for the following property:

Property: The Chandelier Events Place

Location: Brgy, 267 San Jose Ext, Antipolo, 1870 Rizal
Date: June 20, 2024

1. Possession. The Company promises to place Renter in peaceful possession of

the Premises, and Renter, by taking possession of the Premises, will have
acknowledged that the Premises are in satisfactory and acceptable condition.

2. Use. Renter shall use the Premises as [Event Venue] and shall not use or permit
the Premises to be used for any other purpose.

3. Care of The Premises. Renter agrees to take good care of the Premises.

4. Liability. Renter agrees that the Company shall not be liable for any damage or
injury to persons or property arising out of the use of the Premises by Renter, its
agents and employees, invitees, or visitors except that occasioned by the negligence
or act of the Company, its agents, employees, servants, contractors, or
subcontractors.

5. Applicable Law. The validity, interpretation and performance of this Agreement

shall be controlled by and construed under the laws of the Philippines.

6. Entire Agreement. This Agreement constitutes the complete understanding

between the Company and the Renter, replacing all prior agreements, whether oral
or written.

Company's Signature: ____________ Date: March 10, 2024

Event Director Ms. Raquel Damalerio
Renter's Signature: ______________ Date: March 10, 2024
Ms. Marigrace Silva

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
COPY OF OFFICIAL RECEIPT

SUPPLIERS SERVICE FORM

Supplier’s Name:
Company :
Event Name:
Address:
Phone Number:
Email Address:
Quantity/Item: Price: Total:

Subtotal:
Term: 14 days before the event.
Delivery Date/Time:
Delivery Address:
Contact Address:
Contact Person:
Phone Number:
Note:
Name of Event Management Services:
Address:
Phone Number:
Signature over Printed Name:

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
PARTICIPANTS WAIVER

I, _______________________, hereby acknowledge and assume all risks

associated with participating in the event including but not limited to, physical injury,
property damage, and loss of personal belongings.

By signing this waiver, I understand that I am releasing the event organizers from
any responsibility or liability to any harm or damages that may occur during my
participation in the event.

Furthermore, I understand that this waiver is intended to protect the event organizers
from legal actions and is a legally binding agreement. I have read and fully
understand this waiver and in consideration of the acceptance of my entry into the
event. I hereby voluntarily and willingly agree to be bound by its terms.

I hereby grant permission to the event organizers to use any photographs, videos, or
other media taken of me during the event for promotional purposes without
compensation.

I confirm that I have fully comprehended the content of this waiver and I am willingly
assuming all risks associated with participating in the event.

Participants Name: _____________________

Date: _____________________

Participants Signature: ____________________

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445
CLIENT EVALUATION FORM

Date: ________________

Client/Organization: ___________________ Event: __________________

Is this your first time working with Event Management Services ____YES ____NO

Overall, how entertaining was the event ?

Excellent Good Fair Poor Bad

Do you feel the day provided value for money?

Excellent Good Fair Poor Bad

What would you say was the best part of the event?

_________________________________________________________

Would you recommend a similar event to a friend?

_________________________________________________________

Other comments/suggestions:

_________________________________________________________

“MAKING DREAMS A STORY TO REMEMBER”

[email protected]
MAHIKA REL-EVENT SERVICES
50 Marikina-Infanta Hwy, Pasig, 1800 Metro Manila
Tel. No: 83957629; Mobile No: 0969 138 4445

Thank you for your consideration!

QR CODE FOR CLIENT EVALUATION FORM

Scan the QR Code below using your smartphone camera or a QR

reader app to access our post-event evaluation form. Your
suggestions make it easier for us to improve our services. It only
takes a few minutes to fill out!

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