CSCE Annual Conference

Growing with youth – Croître avec les jeunes

Laval (Greater Montreal)

June 12 - 15, 2019

REQUIREMENTS FOR PAPERS SUBMITTED TO A CSCE CONFERENCE

Roy, N.1,4
1
Université de Sherbrooke, Canada
4
[email protected]

Abstract: This set of instructions outlines the required format of full papers for the CSCE 2019. The
abstract should be one single paragraph, 250 words maximum. (Please do not use the return key). The
completed paper shall not exceed 10 pages. Author(s) are required to submit one electronic file document
of the full paper as a Word document through the online submission system. The appropriate template
and specified requirements must be used in the preparation of all papers.

1 INTRODUCTION

The Conference Proceedings will be prepared from an electronic file document (.doc format) supplied by
the author(s). To ensure publication quality and uniformity, the following requirements have been
established to assist authors in preparing papers for the conference. Papers which do not adhere to these
requirements will be returned for revision and resubmittal. If excessive, the resulting time delay may
cause a subsequent rejection of the paper due to publication deadlines.

2 SCHEDULE

The full paper must be received by the Paper Submission deadline indicated on the conference website
www.CSCE2019.ca. Late submission may result in omission of the paper from the conference
proceedings.

3 GENERAL REQUIREMENTS

3.1 Length

Papers shall not exceed TEN (10) pages in length (or FOUR (4) pages for Industry Case Studies).

3.2 Commercialism

All commercialism must be avoided. This applies to all authors, including those from universities,
consultants, independent laboratories and manufacturers. Products should be defined by their properties.
Organisation names may only be used once within the paper. Likewise, product names may only be used
once within the paper and only where they are associated with the definition of properties. Papers that do
not conform to this requirement will be returned to the authors for revision. Failure to conform to these
presentation rules will result in rejection of the paper. Acknowledgement of sponsorship at the end of a
paper is both appropriate and acceptable.
3.3 Clearances
The author(s) is/are responsible for obtaining written permission to profile the project or subject matter in
their paper from any and all clients, owners or others who have been contracted for the work. Conference
organizers assume the authors have duly requested and obtained the proper permission. Conference
organizers assume no liability for the failure of the author(s) to obtain such permission.

3.4 Copyright Material

If a figure, table or photograph has been published previously, it will be necessary for the authors to
obtain written approval from the original publisher for it to be reprinted in the Proceedings. The source of
previously published material should be included in the caption for the table, figure or photograph.

3.5 Licence Agreement

The authors must complete a license agreement for their paper to be included in the Conference
proceedings. This form is to be filled out through the online submission system.

4 WORD PROCESSING

4.1 File Format and Word Formatting Styles

The authors must submit an electronic copy of the full paper in Word format. This .doc or .docx file must
be created from the “conference name_Paper_Template.doc” template file that is available on the
conference website.

Authors are requested to use Word Styles for all paragraph formatting, as provided in the template file
and described in these instructions.

4.2 File Name (suggested)

The file name should include letters, numbers and _ (underscore) only. Use _ (underscore) to separate
words, no spaces. The entire name should be less than 50 characters. The file name should be
constructed of the following elements:

The first author’s last name and first initial

If there are multiple authors, the words “et al”
The word “(insert conference name)”
The paper number assigned during abstract submission
The first two or three significant words from the title.

Example:
Authors: Linda A. Newton and Brian R. Kyle
Paper Number: 155
Title: Not Another Standard: Where Do We Stop or Should We?
File Name: Newton_L_et_al_CON_155_Not_Another_Standard.doc

4.3 Page Format

Page size should be set to letter size (8.5” x 11”). All page margins must be 1”. Page formatting must be
single column, portrait orientation.
4.4 Typeface and Type Size

All text must be 10 point Arial font (except for paper title, which is bold Arial 14 point, and author names,
which are Arial 12 point).

4.5 Headings and Page Numbers

The first page must contain the CSCE conference paper header. Other pages contain no header and only
the page number in the footer.

Each paper will be assigned a paper number at the time of abstract submission, and this number is used
in the electronic conference proceedings. To facilitate printing and further referencing, this number along
with local page numbering is used in each paper, starting from page one (1). The page number should be
in the form “xxx-1”, where xxx must be replaced with the paper number assigned to your paper (please do
this on both the first and second pages). This page number should be centered in the footer of each page
of the document, in the margin, 0.5” above the bottom of the page. The page number in the footer should
be formatted using the “Footer” style. Where there are specialty conferences associated with a general
conference, the paper number will begin with the conference code e.g. GENxxx-1 (general conference);
CONxxx-1 (Construction specialty); MATxxx-1 (Materials specialty).

4.6 Typeface, Type Size and Fonts

All text must be 10 point Arial font (except for paper title, which is bold Arial 14 point, and author names,
which are Arial 12 point).

4.7 Spacing and Indentation

All text elements should be single-spaced. Paragraphs should be fully (right and left) justified. No indents
should be used in any part of the paper. 36 points should be left before the title. Two open lines (20
points) should be left before the author names, abstract paragraph, and level 1 headings. One open line
(10 points) should be left before all other paragraphs. This spacing is set in the template file and should
not require any additional spacing to be added.

4.8 Title/Author

The full paper title should be typed in the appropriate “TITLE” section of the template. The title should use
14 point Arial font, bold, all capitals, and include 36 points open spacing before it. The title should be
formatted using the “Title” style.

The complete list of authors should before entered into the “Authors” section of the template. Each author
should be entered using first (given) name, middle initials, last (family) name, and a superscript numeral
to indicate the corresponding author affiliation. Different authors should be separated by a comma with an
“and” before the final author. Author names should be 12 point Arial font and should be preceded by two
open lines (20 points). The authors should be formatted using the “Author” style.

Author affiliations (name of organization) and country should be typed in the “Author Affiliation” section of
the template. Author affiliations should be 10 point Arial font with no preceding space. Each affiliation
should begin with a superscript numeral referring to the corresponding author. Following the author
affiliations, the email address of the corresponding author may be provided, also with a corresponding
superscript numeral. The author affiliations and email address should be formatted using the “Author
Affiliation” style

4.9 Abstract

Each paper should begin with an abstract of no more than 250 words in a single paragraph (please do not
use the return key). The Abstract should be entered in the “Abstract” section of the template file. The
abstract paragraph is preceded by two open lines (20 points), and must begin with the word “Abstract:” in
bold font. The abstract should be formatted using the “Abstract” style.

4.10 Numbered Headings

Within the paper, Primary (level 1) headings are formatted in all capitals preceded by two open lines (20
points). Other headings (level 2 and 3) are written in bold type face with the first letter of each word
capitalized, preceded by one open line (10 points). Headings are numbered as follows:

1. HEADING 1

1.1 Heading 2

1.1.1 Heading 3

Headings should be formatted using the styles “Heading 1”, Heading 2”, and “Heading 3”.

4.11 Numbered and Bulleted Lists

Numbered lists should be formatted using the “List Number” style. Additional paragraphs with the same
indent should be formatted using the “List Continue” style. Secondary numbered lists (sub-lists) should be
formatted with the styles “List Number 2”, “List Continue 2”, “List Number 3”, and “List Continue 3”.

Bulleted lists should be formatted using the “List Bullet” style. Additional paragraphs with the same indent
should be formatted using the “List Continue” style. Secondary bulleted lists (sub-lists) should be
formatted with the styles “List Bullet 2”, “List Continue 2”, “List Bullet 3”, and “List Continue 3”.

Lists of short text may remove the open lines between list items.

4.12 Equations, Formulas, Symbols and Units

All equations and formulas should be aligned with the left margin (do not center in the page) and
numbered consecutively. Equation numbers should be placed flush at the left margin in square brackets.
Refer to equations in the body of text using these numbers (e.g. “Eq. 1” or “Equation 1 shows…”). SI units
and Arabic numerals may be used, but do not use italics. Equations should be formatted using the
“Equation” style. An example equation is shown below:

[1] AP = σ

4.13 Illustrations

Illustrations (whether drawings or photographs) should be numbered consecutively in order of

appearance and referred to as Figure 1, Figures 2 to 4, etc. Illustrations should be placed as close as
possible to where they are first referenced in the text. Avoid placing illustrations sideways on a page;
however, if this is not possible, no other text should appear on that page. Photographs should be of good
quality contrast. Figure lettering should be approximately the same size as the text (10 point Arial font)
with a minimum of 2 mm. Lines should preferably be 0.2 mm thick. Proper acknowledgment of illustrations
borrowed or adapted from another source is required as mentioned in Section 3.4. Captions should be
placed immediately below the illustrations and centered on the page. Figures should be formatted using
the “Figure” style and figure captions should be formatted using the “Figure Caption” style. An example
figure caption is shown below:
Figure 1: Deflection of a plate subjected to a uniform temperature rise
4.14 Tables

Tables should be numbered consecutively in order of appearance and placed as close as possible to
where they are first referenced in the text. Refer to tables as Table 1, or Tables 1 and 2, in the body of the
text.

Place the caption above the table. Both the table and the caption should be centered on the page. Tables
should use horizontal lines on the top and bottom edges of the table and below the column headers; omit
vertical lines used as separators between columns in the table. All table text should be Arial 10 point font.
Units should be indicated in the line immediately below column headings as appropriate; avoid using
abbreviations in column headings (other than units). Table captions should be formatted using the “Table
Caption” style and all table text should be formatted using the “Table Paragraph” style. Test is normally
center aligned, but can be aligned to the left for longer text. An example table is shown below:

Table 1: Example table caption

Heading* Heading Heading

Subheading Subheading
(units) (units)
Line heading 1234 4321
Line heading 1321 8765
*Footnote~ for this table

4.15 Acknowledgements

Sponsor(s), design engineer, project engineer, contractors, and/or owners that were involved should be
acknowledged. The acknowledgements should be the last section prior to the References section. The
acknowledgement heading should be formatted using the “Heading Un-numbered” style.

4.16 References

References should use Chicago referencing style. Within the body of the text, references should be made
in parentheses with the authors’ surnames and the year of publication (e.g., Beaulieu 2010, Flint and
Smith 2012, Seed et al. 1977). At the end of the paper, list all references in alphabetical order of the first
author’s surname. The first line of each entry in the reference list is not indented; the following lines
should have a two-space 10 point) indentation. Do not leave an open line between references. Book titles
and names of journals, reports and conferences should be in italics. The references heading should be
formatted using the “Heading Un-numbered” style; each reference item should be formatted using the
“Bibliography” style.

The format for books is:

Last name, Initials. Year. Book Title, Publisher, City, State/Province, Country (of publisher). For example:
Terzaghi, K. and Peck, R.B. 1987. Soil Mechanics in Engineering Practice. 2nd ed., McGraw Hill, New
York, NY, USA.

The format for journal papers is:

Last name, Initials. Year. Article Title. Name of Journal, Volume number(Issue number), pages. For
example:
Ingold, T.S. and Miller, K.S. 1983. Drained Axisymmetric Loading of Reinforced Clay. Journal of
Geotechnical Engineering, ASCE, 109(2): 883-898.

The format for conference papers is:

Last name, Initials. Year. Article Title. Name of conference, Publisher, City, State/Province and Country
where conference took place, volume number: pages. For example:
Leshchinsky, D. and Perry, E.B. 1987. A Design Procedure for Geotextile Reinforced Walls.
Geosynthetics, IFAI, New Orleans, LA, USA, 1: 95-107.