Project Name
Project Control Group
Monthly Report Number XX
Date of report../../..
Prepared by ………..
Checked by ………..
Approved by ………..
Consultants Names & Addresses
1. Task/Project
The context or relevant history of the matters raised in the report or issues for
review by the PCG need to be set out.
The report should include a brief outline of the relevant events leading up to
any proposal and should refer to decisions or previous consideration of the
subject.
2. Description/Commentary
Present information in a logical and concise manner that contains sufficient
data to allow the PCG to focus on the issues to be determined, examined and
analysed including:
o Brief summary of key issues affecting the project shall be indicated (in point
form) e.g. OHS, infection control or industrial relations issues.
o Action items for the PCG shall be set out, for example, “To Note”, “Referral”,
“Recommendation” or “Endorsement” (for DH Approval). Refer to Governance
guideline 1.2 for further details regarding these actions.
Changes to the project scope or associated aspects such as timeframe, budget,
policy, program etc. are to be explicitly identified with underpinning
assumptions and factors driving the change(s).
The issues identified in the Executive Summary are to be set out
comprehensively in this section for consideration of all relevant matters such
as contextual materials, generic options considered and impacts on service
delivery, stakeholders, budget and time frames.
3. Relevance/Connection to Other FNP Projects
In dealing with key issues or major project decision points the options that
were considered should be stated in summary form.
TEQSA Provider ID: PRV12002 (Australian University)
CRICOS Provider Code: 00120C
The monthly report is to present to the PCG relevant materials including the
factors considered in evaluating the options, if there is weighting of the factors,
together with a brief outline of why a particular course of action is preferred
and why the alternatives were not deemed appropriate or available. Provision
of the ‘do nothing’ option is required.
It is often convenient for the PCG to have this material presented in a summary
table or matrix that summarises the key aspects for assisting in discussions.
The monthly report should set out the key factors or criteria used to undertake
analysis and evaluation and an outline of how the consultants determined their
recommendations with risks, benefits and / or disadvantages / costs identified.
4. Priority
Provide a comprehensive statement of the recommendations or endorsements
for which approval is sought. The consultants’ recommendations should be
clearly set out, with implications identified in the body of the monthly report as
set out above, to allow a trail of decisions to be identified. Each
recommendation or endorsement is to be explicit, to indicate the precise action
sought, contain no argument or evidence and be confined to the action
recommended for approval.
Language and format should be direct and reflect the essential elements of the
decision if the recommendations were approved.
Recommendations must be:
o Stand alone and self contained (and not state merely that approval is sought
for proposals outlined in the submission).
o Cover all matters on which decisions are required, but must also be concise
and unequivocal.
o Tables, lengthy detail reports, etc., should not included, but specific relevant
material be referenced in the recommendations.
The recommendations or endorsements should state clearly who has delegation
responsibility for implementation of each decision, if this is not clear from the
context.
CRICOS Provider
5. Timeframe/Deadline
It is essential that reporting is:
o Clear and concise and avoids unnecessary duplication.
o Use the standard format that facilitates consideration of important issues.
o Give reasoned basis of facts upon which discussion can proceed noting-
essential matters and attendant risks for consideration;
viable options and their implications and
clear recommendations.
Detailed technical reports or individual consultants or contractors’ individual
reports should be referred to in this section. Detailed technical reports should
be attached to the monthly reports as an Appendix(s).
6. Status
CRICOS Provider
