Omega 1640 / 2140

NC-4000 User's Guide

Introduction
Thank you for purchasing this machine.
This manual provides descriptions on the use of network printing and network scan-
ning functions used with the Internet or on an intranet.
Be sure to read this manual before performing any operations.
For precautions concerning the use and safety of the machine, refer to the User’s
Guide provided with the machine.
Store the CD-ROM and User’s Guides provided with the machine in a safe place.
Trademarks and copyright

- Netscape is a registered trademark of Netscape Communications Corporation in

the United States and other countries.
- Novell and Novell NetWare are registered trademarks of Novell, Inc. in the Unit-
ed States and other countries.
- Microsoft, Windows, and Windows NT are either registered trademarks or trade-
marks of Microsoft Corporation in the United States and/or other countries.
- Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks
or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
- Ethernet is a registered trademark of Xerox Corporation.
- PCL is a registered trademark of Hewlett-Packard Company Limited.
- All other product and brand names are trademarks or registered trademarks of
their respective companies or organizations.
Kerberos
Copyright and Other Legal Notices
Copyright © 1985-2007 by the Massachusetts Institute of Technology.
All rights reserved.
Export of this software from the United States of America may require a specific li-
cense from the United States Government. It is the responsibility of any person or or-
ganization contemplating export to obtain such a license before exporting.
WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distribute this
software and its documentation for any purpose and without fee is hereby granted,
provided that the above copyright notice appear in all copies and that both that copy-
right notice and this permission notice appear in supporting documentation, and that
the name of M.I.T. not be used in advertising or publicity pertaining to distribution of
the software without specific, written prior permission. Furthermore if you modify
this software you must label your software as modified software and not distribute it

x-1
 in such a fashion that it might be confused with the original MIT software.
M.I.T. makes no representations about the suitability of this software for any purpose.
It is provided “as is” without express or implied warranty.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IM-
PLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PAR-
TICULAR PURPOSE.
Individual source code files are copyright MIT, Cygnus Support, Novell, OpenVision
Technologies, Oracle, Red Hat, Sun Microsystems, FundsXpress, and others.
Project Athena, Athena, Athena MUSE, Discuss, Hesiod, Kerberos, Moira, and
Zephyr are trademarks of the Massachusetts Institute of Technology(MIT). No com-
mercial use of these trademarks may be made without prior written permission of
MIT.
“Commercial use” means use of a name in a product or other for-profit manner. It
does NOT prevent a commercial firm from referring to the MIT trademarks in order
to convey information (although in doing so, recognition of their trademark status
should be given).
Portions of src/lib/crypto have the following copyright:
Copyright © 1998 by the FundsXpress, INC.
All rights reserved.
Export of this software from the United States of America may require a specific li-
cense from the United States Government. It is the responsibility of any person or
organization contemplating export to obtain such a license before exporting.
WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distribute this
software and its documentation for any purpose and without fee is hereby granted,
provided that the above copyright notice appear in all copies and that both that copy-
right notice and this permission notice appear in supporting documentation, and that
the name of FundsXpress. not be used in advertising or publicity pertaining to distri-
bution of the software without specific, written prior permission. FundsXpress makes
no representations about the suitability of this software for any purpose. It is provided
“as is” without express or implied warranty.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IM-
PLIED WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PAR-
TICULAR PURPOSE
OpenLDAP Public License
The OpenLDAP Public License
Version 2.8, 17 August 2003

x-2
Redistribution and use of this software and associated documentation (“Software”),
with or without modification, are permitted provided that the following conditions are
met:
1. Redistributions in source form must retain copyright statements and notices,
2. Redistributions in binary form must reproduce applicable copyright statements
and notices, this list of conditions, and the following disclaimer in the documen-
tation and/or other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document.
The OpenLDAP Foundation may revise this license from time to time. Each revision
is distinguished by a version number. You may use this Software under terms of this
license revision or under the terms of any subsequent revision of the license.
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND
ITS CONTRIBUTORS “AS IS” AND ANY EXPRESSED OR IMPLIED WAR-
RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN-
TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP
FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S)
OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN-
TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-
ING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The names of the authors and copyright holders must not be used in advertising or
otherwise to promote the sale, use or other dealing in this Software without specific,
written prior permission. Title to copyright in this Software shall at all times remain
with copyright holders.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA.
All Rights Reserved. Permission to copy and distribute verbatim copies of this doc-
ument is granted.
Cyrus SASL
Copyright © 2001 Carnegie Mellon University. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.

x-3
 2. Redistributions in binary form must reproduce the above copyright notice, this
list of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.
3. The name “Carnegie Mellon University” must not be used to endorse or promote
products derived from this software without prior written permission. For permis-
sion or any other legal details, please contact
Office of Technology Transfer
Carnegie Mellon University
5000 Forbes Avenue
Pittsburgh, PA 15213-3890
(412) 268-4387, fax: (412) 268-7395
[email protected]
4. Redistributions of any form whatsoever must retain the following acknowledg-
ment:
“This product includes software developed by Computing Services at Carnegie
Mellon University (http://www.cmu.edu/computing/).”
CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH
REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE
MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-
SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING
FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF
CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT
OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS
SOFTWARE.
OpenSLP License
Copyright © 2000 Caldera Systems, Inc
All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of con-
ditions and the following disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
Neither the name of Caldera Systems nor the names of its contributors may be used
to endorse or promote products derived from this software without specific prior writ-
ten permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CON-
TRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, IN-
CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE
DISCLAIMED. IN NO EVENT SHALL THE CALDERA SYSTEMS OR CON-

x-4
TRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE-
CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT
NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVIC-
ES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT-
WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
OpenSSL License
Copyright © 1998-2007 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyrightnotice, this list
of conditions and the following disclaimer in the documentation and/or other ma-
terials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display
the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to en-
dorse or promote products derived from this software without prior written per-
mission. For written permission, please contact [email protected].
5. Products derived from this software may not be called “OpenSSL” nor may
“OpenSSL” appear in their names without prior written permission of the OpenS-
SL Project.
6. Redistributions of any form whatsoever must retain the following acknowledg-
ment:
“This product includes software developed by the OpenSSL Project for use in the
OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES;
LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOW-
EVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-
TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR

x-5
 OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFT-
WARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young (eay@crypt-
soft.com). This product includes software written by Tim Hudson (tjh@crypt-
soft.com).
Original SSLeay License
Copyright © 1995-1998 Eric Young ([email protected]) All rights reserved.
This package is an SSL implementation written by Eric Young ([email protected]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following
conditions are aheared to. The following conditions apply to all code found in this
distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The
SSL documentation included with this distribution is covered by the same copyright
terms except that the holder is Tim Hudson ([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are
not to be removed.
If this package is used in a product, Eric Young should be given tribution as the author
of the parts of the library used.
This can be in the form of a textual message at program startup or in documentation
(online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list of condi-
tions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this
list of conditions and the following disclaimer in the documentation and/or other
materials provided with the distribution.

x-6
Contents

Introduction
SOFTWARE LICENSE AGREEMENT ..........................x-8
Contents ............................................................................. x-10
Explanation of manual conventions ..................................x-16

1 Getting ready
1.1 Overview ...........................................................................1-1
1.2 Names of control panel parts and their functions .............1-2
1.3 Entering text ......................................................................1-7
Changing the input mode .................................................. 1-7
Key operation ....................................................................1-7
Text input example 1-8
Correcting text and input precautions ...............................1-11
1.4 Connecting to a local area network (LAN) .......................1-12
Connecting the network cable ........................................... 1-12
Network port LEDs ...........................................................1-12

2 Network printing
2.1 Selecting the network printing method .............................2-1
When using a Windows operating system ........................2-1
When using a NetWare environment (NetWare server and Win-
dows client) .......................................................................2-4
2.2 Checking the setup ............................................................ 2-5
Peer-to-peer printing ......................................................... 2-5
LPR/PORT9100 printing ..................................................2-6
IPP printing .......................................................................2-7
NetWare server/client (except NDPS) ..............................2-8
NetWare server/client (NDPS) ..........................................2-8
2.3 Specifying an IP address ...................................................2-9
2.4 Printing the settings information .......................................2-13
2.5 Connecting the computer and this machine over a network 2-15
Peer-to-peer printing ......................................................... 2-15

x-10
 LPR printing ......................................................................2-16
PORT9100 printing ...........................................................2-17
IPP printing ........................................................................2-18
Checking IPP-related settings from Easy Web Management
............................................................................................2-19
IPP printing connections ...................................................2-20
Connecting the IPP printing NetWare server and this machine
............................................................................................2-21

3 Network scanning
Scan to E-mail ...................................................................3-2
Scan to Server (FTP) .........................................................3-3
Environments for network scan transmissions ...................3-4

4 Network settings
4.1 Network settings ................................................................4-1
List of network settings .....................................................4-1
List of LDAP settings ........................................................4-5
4.2 Specifying settings from the control panel ........................4-7
4.3 NETWORK SETTING .....................................................4-9
Specifying the IP address, subnet mask and default gateway 4-9
Specifying the DNS settings ..............................................4-13
Specifying the gateway transmission setting .....................4-14
Specifying the WEB setting ..............................................4-15
Specifying the LPD setting ................................................4-16
Specifying the SLP setting ................................................4-17
Specifying the SNMP setting ............................................4-18
4.4 E-MAIL SETTING 1 ......................................................... 4-19
Programming the sender’s name .......................................4-19
Specifying the e-mail address of the sender ......................4-22
Specifying the SMTP server address .................................4-23
Specifying the SMTP port number ....................................4-24
Specifying the SMTP server connection timeout ..............4-24
Specifying the text input setting ........................................4-25
Specifying the subject of e-mail messages ........................4-26
Specifying the POP before SMTP setting .........................4-27

x-11
 Specifying the E-MAIL MODE settings ..........................4-27
4.5 E-MAIL SETTING 2 ........................................................4-29
Specifying the POP3 server address .................................4-29
Specifying the POP3 port number ....................................4-31
Specifying the POP3 server connection timeout ...............4-32
Specifying the POP3 account ............................................4-33
Specifying the POP3 password .........................................4-34
4.6 LDAP SETTING ...............................................................4-35
Specifying the LDAP server address ................................4-35
Specifying the LDAP port number ...................................4-37
Selecting the SSL setting ..................................................4-38
Specifying the search base ................................................4-39
Specifying the attribute setting .........................................4-39
Selecting the search method ..............................................4-40
Specifying the LDAP search timeout ................................4-41
Specifying the maximum number of search items ............4-41
Selecting the authentication method .................................4-42
Specifying the LDAP account name .................................4-43
Specifying the LDAP password ........................................4-44
Specifying the domain name .............................................4-44
4.7 USER SETTING ...............................................................4-46
Specifying the NTP server ................................................4-46
Specifying the time zone ...................................................4-48

5 Registering destinations
5.1 Registering destinations ....................................................5-1
Registering one-touch dial destinations ............................5-2
Registering speed dial destinations ...................................5-8
Registering speed dial destinations (FTP servers) ............5-14
Registering group dial destinations ...................................5-14
5.2 Editing or deleting registered information ........................5-18
Editing or deleting a one-touch dial destination ............... 5-18
Editing or deleting a speed dial destination ...................... 5-20
Editing or deleting a group dial destination ...................... 5-23

6 Performing a Scan to E-mail operation

x-12
 6.1 Basic transmission .............................................................6-1
Using the automatic document feeder ...............................6-1
Positioning documents on the original glass .....................6-4
6.2 Changing the transmission settings ...................................6-10
Specifying the subject .......................................................6-10
Specifying a cc address .....................................................6-11
Selecting the file format ....................................................6-15
Selecting the compression encoding method ....................6-17
6.3 Changing the scanning quality settings .............................6-19
Selecting the resolution .....................................................6-19
Selecting the document quality .........................................6-21
6.4 Changing the document scanning density .........................6-23
When “TEXT/PHOTO” or “TEXT” was selected ............6-23
When “PHOTO” was selected ..........................................6-26
6.5 Specifying the default scanning settings ...........................6-28
Selecting the resolution .....................................................6-28
Selecting the file format ....................................................6-29
Selecting the compression encoding method ....................6-30
6.6 If the memory becomes full while scanning documents ...6-31
6.7 Specifying a one-touch dial destination ............................6-33
6.8 Specifying a speed dial destination ...................................6-35
6.9 Specifying a recipient from a group dial destination ........6-37
6.10 Selecting a destination from the phone book ..................6-39
Searching the phone book .................................................6-41
Searching the LDAP server ...............................................6-44
6.11 Checking the communication results ..............................6-48

7 Performing a Scan to Server (FTP) operation

7.1 Basic transmission .............................................................7-1
Using the automatic document feeder ...............................7-1
Positioning documents on the original glass .....................7-5
7.2 If the memory becomes full while scanning documents ...7-11

8 Using Easy Web Management

8.1 When using Easy Web Management .................................8-1
8.2 About Easy Web Management ..........................................8-1

x-13
 8.3 System requirements .........................................................8-3
8.4 Accessing Easy Web Management ...................................8-4
8.5 Structure of pages .............................................................. 8-5
Description of the pages ....................................................8-5
Operation ...........................................................................8-6
Web browser cache ...........................................................8-6
With Internet Explorer: .....................................................8-7
With Netscape Navigator: .................................................8-7
8.6 Logging on to Administrator mode ................................... 8-8
To log on to Administrator mode ......................................8-8
8.7 User mode .........................................................................8-10
User mode tabs ..................................................................8-10
System tab — Summary ...................................................8-11
System tab — Details — Input Tray .................................8-12
System tab — Details — Output Tray ..............................8-13
System tab — Details — ROM Version ...........................8-14
System tab — Details — Interface Information ...............8-15
System tab — Details — Consumable ..............................8-16
System tab — Maintenance — Counter ...........................8-17
System tab — Online Assistance ......................................8-18
Job tab — Print Job Management .....................................8-19
Job tab — File Download .................................................8-20
Print tab — Settings — Paper Handling ...........................8-21
Print tab — Settings — Page Layout ................................8-22
Print tab — Settings — Printer Setting .............................8-23
Print tab — Test Print ....................................................... 8-24
Print tab — Font Information ............................................8-25
Scan tab — One-Touch Dial Setting .................................8-26
Scan tab — Speed Dial Setting .........................................8-27
Scan tab — Group Dial Setting .........................................8-28
Network tab — Summary .................................................8-29
8.8 Administrator mode ..........................................................8-30
Administrator mode tabs ................................................... 8-30
System tab — Summary ...................................................8-31
System tab — Details ........................................................ 8-32
System tab — Preference ..................................................8-33

x-14
System tab — Save Setting ...............................................8-34
System tab — Maintenance — NIC and Printer Controller Reset
............................................................................................8-36
System tab — Maintenance — Initialize ..........................8-37
System tab — Maintenance — Counter ............................8-38
System tab — Online Assistance ......................................8-39
Job tab — Print Job Management .....................................8-40
Print tab — Settings — Paper Handling ...........................8-41
Print tab — Settings — Page Layout ................................8-42
Print tab — Settings — Printer Setting .............................8-43
Print tab — Test Print ........................................................8-44
Print tab — Font Information ............................................8-45
Scan tab — One-Touch Dial Setting .................................8-46
Sample page: For a fax destination ...................................8-50
When “Fax” is selected: ....................................................8-50
When “E-Mail” or “LDAP Search” is selected: ................8-51
When “Group Dial” is selected: ........................................8-51
Scan tab — Speed Dial Setting .........................................8-52
Sample page: For an e-mail destination ............................8-55
When “Fax” is selected: ....................................................8-55
When “E-Mail” or “LDAP Search” is selected: ................8-56
When “FTP Server Address” is selected: ..........................8-57
Scan tab — Group Dial Setting .........................................8-58
Scan tab — Fax Configuration ..........................................8-61
Scan tab — Downloading/Uploading Destination List .....8-63
Upload ...............................................................................8-64
Network tab — Summary ..................................................8-64
Network tab — TCP/IP Configuration ..............................8-65
Network tab — NetWare Configuration — NetWare Setting
............................................................................................8-66
Network tab — NetWare Configuration — NetWare Status 8-68
Network tab — IPP Configuration ....................................8-69
Network tab — SMTP & POP3 Configuration .................8-71
Network tab — FTP & DNS Configuration ......................8-73
Network tab - LDAP Configuration ..................................8-74

x-15
9 Troubleshooting
9.1 Main error messages and their remedies ........................... 9-1
9.2 Troubleshooting ................................................................9-2
Network printing ...............................................................9-2
Scan to E-mail ...................................................................9-2
Easy Web Management ....................................................9-3

10 Appendix
10.1 Main product specifications ............................................ 10-1
Network printing ...............................................................10-1
Scan to E-mail/Scan to Server (FTP) ................................10-1

x-16
Explanation of manual conventions

x-17
x-18
1 Getting ready
This chapter provides information that is important to know before this device is used.

1.1 Overview
By installing the network interface card, this machine can be used as a network print-
er. In addition, since the machine is preprogrammed with scanning functions, paper
documents can easily be converted to electronic data and used, for example, with
electronic filing allowing easy access to the information. Scanned image data (scan
data) can be saved as TIFF or PDF files and sent to other computers through a net-
work.

1-1
1.2 Names of control panel parts and their functions
1 2 3 4 5 6

21 7
20 8
19 9

18 17 16 15 14 13 12 11 10

No. Part name Description

1 [Power Save] key Press to enter Power Save mode.

2 [Mixed Original] key/indicator Press to select the “Mixed Original” setting.

3 [Simplex/Duplex] key/indicator Press to select double-sided copying. Select “1-

SIDE->1-SIDE”, “1-SIDE->2-SIDE”, “2-SIDE-
>1-SIDE” or “2-SIDE->2-SIDE”. If any setting
other than “1-SIDE->1-SIDE” is selected, the indi-
cator lights up.

4 Display Displays the number of copies, zoom ratio, fax

mode, setting menus and error messages.

5 [+], [,], [*] and [)] keys Press the [+], [,], [*] and [)] keys to select menu
[OK] key items in the display and change their settings.
Press the [OK] key to apply the current setting.

6 [Printer] key/indicator This indicator lights up while data is being printed

from the computer and flashes while data is being
sent. For details, refer to the User’s Guide for the
printer driver.

7 [Access] key Press when account track settings have been ap-
plied.

8 [Speed Dial] key Press to register frequently used fax numbers and
addresses, and to recall them during transmissions.

9 [Phone Book] key Press to display the information programmed for

one-touch dialing, group dialing and speed dialing.

10 [Back] key Press to return to the previous screen.

11 “Caution” indicator This indicator lights up or flashes if an error has oc-

curred.

12 [Density] key Press to select the scanning density of copies and

fax documents.

13 [Quality] key Press to select “TEXT”, “PHOTO” or “TEXT/

PHOTO” as the document quality.

1-2
No. Part name Description

14 [Zoom] key Press to specify whether to enlarge or reduce the

image when copying.

15 [Paper] key Press to select the paper drawer that is to be used.

16 [Function] key/indicator Press to specify settings for advanced copy opera-

tions and useful fax transmission/reception func-
tions, such as copying with a binding margin added
and sending/receiving confidential documents.

17 [Finishing] key/indicator Press to select a copy Finishing function.

18 [Combine Original] key/indicator Press to specify 2in1 or 4in1 copy settings.

19 [Confirm] key Press to view the counters or transmission results,

or to print a transmission result report.

20 [Utility] key Press to specify settings in Utility mode.

MACHINE SETTING, PAPER SOURCE SETUP,
CUSTOM SIZE MEMORY, USER MANAGE-
MENT, ADMIN. MANAGEMENT, COPY SET-
TING 1, COPY SETTING 2, DIAL
REGISTRATION, FAX REGISTRATION, FAX
TX OPERATION, FAX RX OPERATION, RE-
PORTING, SCAN SETTING

21 [Mode Memory] key Press to register specified copy programs and recall
them.

1-3
 22 23 24 25 26

27

28

30 29

No. Part name Description

22 [Fax] key/indicator Press to enter Fax mode. The indicator on the key
lights up in green to indicate that the machine is in
Fax mode.

23 [Scan] key/indicator Press to enter Scan mode. The indicator on the key
lights up in green to indicate that the machine is in
Scan mode. (Available only when network inter-
face card NC-4000 and image controller PCL-4000
are installed)

24 [Copy] key/indicator Press to enter Copy mode. The indicator on the key
lights up in green to indicate that the machine is in
Copy mode.

25 [123/ABC] key Press to switch between number input mode and

letter input mode.

26 [Reset] key • Press to cancel all settings.

• The currently specified job is canceled. (Press-
ing this key does not switch the machine to Copy
or Fax mode.)

27 [Interrupt] key/indicator Press to enter Interrupt mode. The indicator on the

key lights up in green to indicate that the machine
is in Interrupt mode.
Press the key again to cancel Interrupt mode and re-
turn to the mode before Interrupt mode was entered.
If this key is pressed while a received fax or com-
puter document is being printed, printing stops so
that the interrupting copy job can be performed.
Press this key again to continue printing the re-
ceived fax or computer document.

1-4
No. Part name Description

28 [Clear/Stop] key • Press to clear the entered number.

• Press to stop a continuous copy operation.
• Press to stop the transmission/reception of the
fax.
• Press to stop the print job from the computer.

29 [Start] key/indicator • Press to start a copy operation.

• Press to start sending a fax.
• Press to start a scanning operation (with push
scanning).
• If this key is pressed while this machine is
warming up, the next copy job is queued.
• The key lights up in green to indicate that jobs
can be queued, and the key lights up in orange to
indicate that the machine is not ready to begin
copy operations.

30 Keypad • Use to type in the number of copies to be pro-

duced.
• Use to type in the various settings.
• Use to specify the fax/scan destination.
• Used to type in speed dial numbers and text.
• In Fax mode, the key is used for tone trans-
missions (pulse dialing), and the # key is used
for accessing an outside line.

1-5
 31 32 33 34

35

36

No. Part name Description

31 Auto RX indicator This indicator lights up when the automatic recep-

tion function is selected.

32 [Memory TX] key/indicator Press this key to select the memory transmission
function. This indicator lights up in green when the
memory transmission function is selected.

33 [On Hook] key Press to answer the call. Press this key again to hang
up.

34 [Redial/Pause] key Press to redial the last recipient called.

While dialing, this key is used to generate a pause
when transferring from an internal to an external
line or receiving information services.

35 One-touch dial keys Used to dial previously registered fax numbers.

Use keys [01] through [32] for specifying one-
touch dialing and group dialing settings. Use keys
[29] through [32] for specifying program dialing
settings.

36 Switching plate Switches the numbers assigned to the one-touch

dial keys. When the switching plate is in the lower
position, the keys are numbered [01] through [16].
When the switching plate is in the upper position,
the keys are numbered [17] through [32].

1-6
1.3 Entering text
Follow the procedure described below to enter text when specifying the user name or
programming one-touch dial keys with the recipient name.

Changing the input mode

Each press of the [123/ABC] key switches between number input mode and letter in-
put mode.
[1…]: Numbers can be entered.
[A…]: Letters and symbols can be entered.

Key operation
Using the keypad, type in numbers, letters and symbols.
Switch between numbers and letter/symbols by pressing the [123/ABC] key.
When [1…] appears in the display, numbers will be entered.
When [A…] appears in the display, letters/symbols will be entered.
“→” is treated as a tilde (~).
The following characters can be entered by each key in the keypad.
Characters that can be entered with keypad keys

2
Note
Repeatedly press the keypad key to scroll through the corresponding characters
and symbols listed until the desired character appears in the display.

Keypad key Available characters Additional available characters with

the metric model

[1…] [A…]

1 1 . (period) @ _ (underscore) - (hyphen) 1

2 2 ABC2abc ÄäÅåÆæàÇç

3 3 DEF3def Ééè

4 4 GHI4ghi ìíî

5 5 JKL5jkl

6 6 MNO6mno ÑñÖöØøò

7 7 PQRS7pqrs ß

8 8 TUV8tuv Üüùú

9 9 WXYZ9wxyz

1-7
 Keypad key Available characters Additional available characters with
the metric model

[1…] [A…]

0 0 (space) 0

* +&/*=!?()%
[]^‘’{}|~$,:;<>“

# # #

Text input example

To enter the name “Office 01”:
Press the [123/ABC] key until input mode [A…] is selected.
* The cursor (_) flashes alternately in the display with the character at its current lo-
cation.

Press the [6] key 3 times.

1-8
Press the [3] key 7 times.

Press the [)] key.

Press the [3] key 7 times.

Press the [4] key 7 times.

Press the [2] key 7 times.

1-9
 Press the [3] key 6 times.

Press the [0] key.

Press the [123/ABC] key.

Press the [0] key.

1-10
 Press the [1] key.

Correcting text and input precautions

To delete a part of the entered text:
Press the [*] or [)] key to move the cursor (_) below the character to be deleted, and
then press the [Clear/Stop] key.
To change entered characters:
Press the [*] or [)] key to move the cursor (_) below the character that you wish to
change, and then enter the new character. The entered character is inserted at the cur-
sor’s position.
Entering text with the keypad keys:
To enter a character with the same key used to enter the previously entered character,
press the [)] key before entering the next character. (Refer to the example on the pre-
vious page.)
To enter a space:
Press the [0] key in the keypad.
To stop entering text:
Press the [Reset] key.

1-11
1.4 Connecting to a local area network (LAN)
This machine can transmit with the TCP/IP protocol on a LAN. Therefore, this ma-
chine must be connected to the LAN with a network cable.

Connecting the network cable

Insert one plug on the network cable into the network port (LAN) on the left side of
the machine, and then insert the other plug into an available port on the network hub.

LED1

LED2

2
Reminder
The network cable is not included with this machine; therefore, use Category 5
or 5e cable for the network cable.

Network port LEDs

LED1 (LINK): This indicator lights up when the network cable is correctly connect-
ed. If this indicator does not light up, even if it is assumed that the cable is correctly
connected, check the connection again. If this indicator still does not light up, even
though both ends are correctly connected, the network cable may damaged.
LED2 (ACT): This indicator flashes while data is being sent or received.

1-12
2 Network printing
This chapter provides descriptions of the procedures for installing the network inter-
face card and using this machine as a network printer.

2.1 Selecting the network printing method

When the network interface card is installed, various network printing methods are
possible. The following procedure describes how to connect a computer to this ma-
chine over a network. Select an available network printing method according to the
operating system being used.

When using a Windows operating system

Peer-to-peer printing
Compatible operating systems: Windows 98 SE / Windows Me

Network interface
card NC-4000

TCP/IP protocol

Computer

Peer-to-peer printing
- Using the Peer-to-Peer Utility, the computer and this machine are connected over
a network. Since there is no differentiation between client and server computers,
this method is appropriate for network connections on a small-scale LAN. The
Peer-to-Peer Utility is installed on the computer when the printer driver is in-
stalled.

2-1
 LPR printing / PORT9100 printing
Compatible operating systems: Windows 2000 / Windows XP / Windows Sever 2003
/ Windows Vista

Network interface
card NC-4000
TCP/IP (LPR/RAW)
protocol

Computer

LPR printing
- Using the LPR (line printer remote) print service, the computer and this machine
are connected over a network.
- The LPR print service is supported by the operating system as the standard.
- Use a TCP/IP port, and use LPR as the print protocol.
PORT9100 printing
- Using the PORT9100 print service, the computer and this machine can be con-
nected over a network.
- The PORT9100 print service is supported by the operating system as the standard.
- Use a TCP/IP port, and use RAW as the print protocol.

2-2
IPP printing
Compatible operating systems: Windows 2000 / Windows XP / Windows Sever 2003
/ Windows Vista

Network interface
TCP/IP (HTTP) protocol
card NC-4000

Internet

Access Access

Access Computer

IPP printing
- Using the IPP (Internet printing protocol) print service, the computer and this ma-
chine are connected over a network.
- The IPP print service is supported by the operating system as the standard.
- Communications are established with HTTP (Hyper Text Transfer Protocol), one
of the TCP/IP protocols. In order to prevent unauthorized access in companies
and organizations, a firewall must be installed. However, HTTP is generally con-
figured to allow access through the firewall. Therefore, with an IPP connection
where communications are established using HTTP, printing from a computer is
possible with a printer outside of the firewall.

2-3
 When using a NetWare environment (NetWare server and Windows client)
In a NetWare environment, the Windows computer is used as a NetWare client, and
printing with this machine is possible through the NetWare server.

NetWare server

Network interface
card NC-4000
TCP/IP protocol or
IPX/SPX protocol

NetWare
client PC
(Windows
computer)

Connecting the NetWare server and this machine

When connecting the NetWare server and this machine over a network, the following
methods are supported.

NetWare version Protocol Emulation Service mode

NetWare 4.x IPX NDS / Bindery Pserver / Nprinter

NetWare 5.x / 6 IPX NDS / Bindery Pserver / Nprinter

TCP/IP NDPS (lpr)

2
Note
If the GDI printer driver is to be used in a NetWare environment, run the repair
program provided for the operating system by Microsoft. Access the following
URL, and then run the repair program.

http://support.microsoft.com/kb/884897

2-4
2.2 Checking the setup
This section provides an overview of the setup procedure that is required for each net-
work printing method.

Peer-to-peer printing

1 Connect the network cable. (Refer to “Connecting to a local area network

(LAN)” on page 1-12.)

2 From the machine’s control panel, specify the IP address, subnet mask and de-
fault gateway. (Refer to “Specifying an IP address” on page 2-9.)

3 Print the settings information, and then check the settings. (Refer to “Printing
the settings information” on page 2-13.)
– If optional fax kit FAX-4000 and image controller PCL-4000 are not in-
stalled, the settings information cannot be printed from the machine’s con-
trol panel.

4 Install the printer driver. The Peer-to-Peer Utility is installed when the printer
driver is installed.
– If the GDI driver is to be installed, refer to the User’s Guide for the GDI
printer controller, included with this machine.
– If the PCL driver (optional) is to be installed, refer to the User’s Guide for
image controller PCL-4000, included with the PCL-4000 option.

5 Add the network port to the computer. (Refer to “Connecting the computer and
this machine over a network” on page 2-15.)

2
Reminder
When installing the printer driver on an operating system other than Windows 98
SE or Windows Me, the Peer-to-Peer Utility is not installed.

2-5
 LPR/PORT9100 printing

1 Connect the network cable. (Refer to “Connecting to a local area network

(LAN)” on page 1-12.)

2 From the machine’s control panel, specify the IP address, subnet mask and de-
fault gateway. (Refer to “Specifying an IP address” on page 2-9.)

3 Print the settings information, and then check the settings. (Refer to “Printing
the settings information” on page 2-13.)
– If optional fax kit FAX-4000 and image controller PCL-4000 are not in-
stalled, the settings information cannot be printed from the machine’s con-
trol panel.

4 Install the printer driver.

– If the GDI driver is to be installed, refer to the User’s Guide for the GDI
printer controller, included with this machine. If the PCL driver (optional)
is to be installed, refer to the User’s Guide for image controller PCL-4000,
included with the PCL-4000 option.

5 Add the network port to the computer. (Refer to “Connecting the computer and
this machine over a network” on page 2-15.)

2-6
IPP printing

1 Connect the network cable. (Refer to “Connecting to a local area network

(LAN)” on page 1-12.)

2 From the machine’s control panel, specify the IP address, subnet mask and de-
fault gateway. (Refer to “Specifying an IP address” on page 2-9.)

3 Print the settings information, and then check the settings. (Refer to “Printing
the settings information” on page 2-13.)
– If optional fax kit FAX-4000 and image controller PCL-4000 are not in-
stalled, the settings information cannot be printed from the machine’s con-
trol panel.

4 Install the printer driver. Specify the network port when the driver is installed.
– If the GDI driver is to be installed, refer to the User’s Guide for the GDI
printer controller, included with this machine. If the PCL driver (optional)
is to be installed, refer to the User’s Guide for image controller PCL-4000,
included with the PCL-4000 option. For details on specifying the network
port, refer to “Connecting the computer and this machine over a network”
on page 2-15.

2-7
 NetWare server/client (except NDPS)

1 Connect the network cable. (Refer to “Connecting to a local area network

(LAN)” on page 1-12.)

2 Specify the necessary settings for connecting this machine to a NetWare server.
(Refer to “Connecting the computer and this machine over a network” on
page 2-15.)

3 Specify the necessary settings for printing through a NetWare server from a
NetWare client. (Refer to “Connecting the computer and this machine over a
network” on page 2-15.)

NetWare server/client (NDPS)

1 Connect the network cable. (Refer to “Connecting to a local area network

(LAN)” on page 1-12.)

2 From the machine’s control panel, specify the IP address, subnet mask and de-
fault gateway. (Refer to “Specifying an IP address” on page 2-9.)

3 Print the settings information, and then check the settings. (Refer to “Printing
the settings information” on page 2-13.)
– If optional fax kit FAX-4000 and image controller PCL-4000 are not in-
stalled, the settings information cannot be printed from the machine’s con-
trol panel.

4 Specify the necessary settings for connecting this machine to a NetWare server.
(Refer to “Connecting the computer and this machine over a network” on
page 2-15.)

5 Specify the necessary settings for printing through a NetWare server from a
NetWare client. (Refer to “Connecting the computer and this machine over a
network” on page 2-15.)

2-8
2.3 Specifying an IP address
The following procedure describes how to assign the IP address to the machine from
the control panel.

2
Note
The IP address setting should be specified according to instructions from the net-
work administrator.

The IP address setting is specified in Utility mode by the administrator.

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

2-9
 3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

– If the code was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4 Press the [,] or [+] key until “NETWORK SETTING” is selected, and then
press the [OK] key.

– If fax kit FAX-4000 is installed

5 In the “NETWORK SETTING” menu, press the [,] or [+] key until “IP AD-
DRESS SETTING” is selected, and then press the [OK] key.

2-10
6 Press the [,] or [+] key until “AUTO” or “SPECIFY” is selected, and then
press the [OK] key.

– If “AUTO” was selected, the IP address will automatically be obtained

from the DHCP server. After the message “ACCEPTED” appears, the
“NETWORK SETTING” menu appears again.
– If “SPECIFY” is selected, a screen appears, allowing you to specify the IP
address. Continue with step 7.
– “AUTO” is available only if a DHCP server is on the network. If “AUTO”
is selected, it will not be necessary to specify the subnet mask or gateway
settings.

7 Use the keypad to type in the IP address, and then press the [OK] key.

– If the number was incorrectly entered, press the [Clear/Stop] key to erase
it, and then type it in correctly.

8 Use the keypad to type in the subnet mask value, and then press the [OK] key.

– For the subnet mask, consult with the network administrator.

– If the value was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

2-11
 9 Using the keypad, type in the gateway.

– For the gateway, consult with the network administrator.

– If the number was incorrectly entered, press the [Clear/Stop] key to erase
it, and then type it in correctly.

10 Press the [OK] key.

The message “ACCEPTED” appears, and then the “NETWORK SETTING”
menu appears again.

11 Press the [Reset] key in the control panel.

– After the screen shown below appears, turn the machine off, then on again
to restart it.

– In order to apply the new settings, the machine must be turned off, then on
again to be restarted.

2-12
2.4 Printing the settings information
Print the settings information to be able to check the settings.

2
Note
This feature is available only if optional fax kit FAX-4000 and image controller
PCL-4000 are installed.

1 From the control panel, press the [Confirm] key.

The “CONFIRM MODE” menu appears.

2 Press the [,] or [+] key until “PRINT REPORT” is selected, and then press
the [OK] key.

The “PRINT REPORT” menu appears.

2-13
 3 Press the [,] or [+] key until “CONFIGURATION PAGE” is selected.

4 Press the [OK] key.

After the message “PRINTING” appears, the settings information is printed.

2-14
2.5 Connecting the computer and this machine over a network
Specify the settings necessary for connecting the computer and this machine over the
network and sending a print job through the network from the computer.
The following connection procedures are described in this section.
- Peer-to-peer printing
– Windows 98 SE/Windows Me
- LPR printing
– Windows 2000
- PORT9100 printing
– Windows 2000/Windows XP/Windows Server 2003/Windows Vista
- IPP printing
– Windows 2000/Windows XP/Windows Server 2003/Windows Vista
- Connecting the NetWare server and this machine
– Specifying the NetWare 4.x/5.x/6 print server mode settings
– Specifying the NetWare 4.x/5.x/6 remote printer mode settings
– Specifying the NetWare 5.x/6 Novell Distributed Print Service (NDPS) settings
– Specifying print settings for the NetWare client (Windows)

Peer-to-peer printing
Compatible operating systems: Windows 98 SE/ Windows Me

2
Reminder
Before specifying settings, check that the following preparations have been com-
pleted.
The computer can communicate using the TCP/IP protocol.
This machine can communicate using the TCP/IP protocol.
The printer driver is installed on the computer.

(If the GDI driver is to be installed, refer to the User’s Guide for the GDI printer
controller, included with this machine. If the PCL driver (optional) is to be in-
stalled, refer to the User’s Guide for image controller PCL-4000, included with
the PCL-4000 option.)

1 On the Start menu, point to “Settings”, and then click “Printers” to open the
Printers folder.

2 Right-click the icon for the installed printer.

3 Click “Properties” to open the Properties dialog box.

4 Click the Details tab, and then click the [Add Port] button.

5 Select “Other”, and then select “Peer2Peer” from the “list of port types”.

2-15
 6 Click the [OK] button.

7 Type in the IP address of this machine, and then click the [OK] button.

8 Click the [Apply] or the [OK] button.

LPR printing
Compatible operating systems: Windows 2000

2
Reminder
Before specifying settings, check that the following preparations have been com-
pleted.
The computer can communicate using the TCP/IP protocol.
This machine can communicate using the TCP/IP protocol.
The printer driver is installed on the computer.

(If the GDI driver is to be installed, refer to the User’s Guide for the GDI printer
controller, included with this machine. If the PCL driver (optional) is to be in-
stalled, refer to the User’s Guide for image controller PCL-4000, included with
the PCL-4000 option.)

1 On the Start menu, point to “Settings”, and then click “Printers” to open the
Printers folder.

2 Right-click the icon for the installed printer.

3 Click “Properties” to open the Properties dialog box.

4 Click the Ports tab, and then click the [Add Port] button.

5 In the Printer Ports dialog box, select “Standard TCP/IP Port”, and then click
the [New Port] button.

6 After the Add Standard TCP/IP Printer Port Wizard starts up, click the [Next]
button.

7 Type the IP address of this machine into the “Printer Name or IP Address” box,
and then click the [Next] button.

8 Select “Custom”, and then click the [Settings] button.

9 Select “LPR” in the protocol group box, type the queue name in the “Queue
Name” box of the “LPR Settings” group box, and then click the [OK] button.
– Type in a queue name that begins with a letter (for example, “print”).

2-16
10 Click the [Next] button.

11 Click the [Finish] button.

12 Click the [Close] button.

13 Click the [Close] or [Apply] button.

PORT9100 printing
Compatible operating systems: Windows 2000/Windows XP/Windows Server 2003/
Windows Vista

2
Reminder
Before specifying settings, check that the following preparations have been com-
pleted.
The computer can communicate using the TCP/IP protocol.
This machine can communicate using the TCP/IP protocol.
The printer driver is installed on the computer.

(If the GDI driver is to be installed, refer to the User’s Guide for the GDI printer
controller, included with this machine. If the PCL driver (optional) is to be in-
stalled, refer to the User’s Guide for image controller PCL-4000, included with
the PCL-4000 option.)

1 For Windows 2000: On the Start menu, point to “Settings”, and then click
“Printers” to open the Printers folder.

For Windows XP/Server 2003: On the Start menu, click “Control Panel”, then
“Printers and Other Hardware”, and then click “View installed printers or fax
printers” to open the Printers and Faxes folder.

For Windows Vista: On the Start menu, click “Control Panel”, then “Hardware
and Sound”, and then click “Printer” to open the Printers folder.

2 Right-click the printer icon.

3 Click “Properties” to open the Properties dialog box.

4 Click the Ports tab, and then click the [Add Port]button.

5 In the Printer Ports dialog box, select “Standard TCP/IP Port”, and then click
the [New Port] button.

2-17
 6 After the Add Standard TCP/IP Printer Port Wizard starts up, click the [Next]
button.

7 Type the IP address of this machine into the “Printer Name or IP Address” box,
and then click the [Next] button.

8 Select “Custom”, and then click the [Settings] button.

9 Select “RAW”.

10 Type “9100” for the port number in the “RAW Settings” group box, and then
click the [OK] button.

11 Click the [Next] button.

12 Click the [Finish] button.

13 Touch [Close].

14 Click the [Close] or [Apply] button.

IPP printing
Compatible operating systems: Windows 2000/Windows XP/Windows Server 2003/
Windows Vista

2
Note
In order to use IPP, the IPP settings must be enabled from Easy Web Manage-
ment (PSWC). Refer to “Checking IPP-related settings from Easy Web Manage-
ment” on page 2-19.

2-18
2
Reminder
Before specifying settings, check that the following preparations have been com-
pleted.
The computer can communicate using the TCP/IP protocol.
This machine can communicate using the TCP/IP protocol.
The printer driver is installed on the computer.

(If the GDI driver is to be installed, refer to the User’s Guide for the GDI printer
controller, included with this machine. If the PCL driver (optional) is to be in-
stalled, refer to the User’s Guide for image controller PCL-4000, included with
the PCL-4000 option.)

Checking IPP-related settings from Easy Web Management

For details on Easy Web Management, refer to “Using Easy Web Management” on
page 8-1.

1 Start up Easy Web Management.

2 Type in the password to log on to the Administrator mode.

– For the password, consult with the network administrator.

3 Click the Network tab, and then click “IPP Configuration” in the menu.

4 Make sure that the “Enable IPP” check box is selected. If the check box is not
selected, IPP printing cannot be performed.

2-19
 IPP printing connections
Establish the IPP printing connection. The IPP printing connection must be set up
starting from the installation of the printer driver. (If the GDI driver is to be installed,
refer to the User’s Guide for the GDI printer controller, included with this machine.
If the PCL driver (optional) is to be installed, refer to the User’s Guide for image con-
troller PCL-4000, included with the PCL-4000 option.)

1 For Windows 2000: On the Start menu, point to “Settings”, and then click
“Printers” to open the Printers folder.

For Windows XP/Server 2003: On the Start menu, click “Control Panel”, then
“Printers and Other Hardware”, and then click “View installed printers or fax
printers” to open the Printers and Faxes folder.

For Windows Vista: On the Start menu, click “Control Panel”, then “Hardware
and Sound”, and then click “Printer” to open the Printers folder.

2 Start up the Add Printer Wizard, and then click the [Next] button.

3 Select “A Network printer or printer attached to another computer”, and then

click the [Next] button.

4 Select “Connect to a printer on the Internet or on a home or office network”.

5 Type “http://<this_machine_IP_address>/ipp.cgi” into the URL field.

– (Example) If the IP address for this machine is 192.168.1.20:
http://192.168.1.20/ipp.cgi

6 When the [Next] button is clicked, a confirmation message appears.

7 Click the [OK] button.

8 Follow the instructions that appear in order to finish the installation of the print-
er driver.

2-20
Connecting the IPP printing NetWare server and this machine
Connecting the NetWare server and this machine

NetWare version Protocol Emulation Service mode

NetWare 4.x IPX NDS / Bindery Pserver / Nprinter

NetWare 5.x / 6 IPX NDS / Bindery Pserver / Nprinter

TCP/IP NDPS(lpr)

Specifying the NetWare 4.x/5.x/6 print server mode settings

1 Log on with Administrator privileges.

2 Start up NWadmin.

3 Select the print server system or category container, and then select “Print serv-
ice quick setup” from the tool menu.

4 Type in the print server name, printer name, print queue name and volume
name, select “Other/Unknown” as the printer type, and then save the specified
settings.
– For queue user privileges, the printer notification option, assignment of
multiple queues, and passwords, refer to the NetWare documentation, and
specify settings as necessary.

5 Start up Easy Web Management, click the Network tab in Administrator mode,
select “NetWare Configuration”, and then specify the following settings for
this machine.
– For details on using Easy Web Management, refer to “Using Easy Web
Management” on page 8-1.

6 From the NetWare Server console, load MONITOR.NLM.

7 Select the connection settings, and check that the PServer you created is listed
in the active connections section.

Parameter NDS Bindery

NetWare Configuration* Enable NetWare (Select the check box to enable it.)

Frame Type* AutoDetect (Select the frame type according to the network environ-
ment.)

Print Server Name Print server name created in step 4

NDS Context Name Name of the context that connects Not necessary to specify
to PServer

Print Server Password Specify only when setting from the NetWare Server.

2-21
 Parameter NDS Bindery

Password Retype Specify only when setting from the NetWare Server.

Preferred File Server Not necessary to specify Name of the file server that con-
nects to PServer

Preferred NDS Tree Name of the tree where Pserver Not necessary to specify
logs on

Print Queue Scan Rate* 1 (Change as necessary.)

Mode* Pserver

Printer Number 1 (Change according to the setting.)

Connection Mode Directory Services Bindery

After changing the settings for parameters marked with an asterisk (*), turn the ma-
chine off, then on again.
Specifying the NetWare 4.x/5.x/6 remote printer mode settings

1 Log on with Administrator privileges.

2 Start up NWadmin.

3 Select the organization performing the print service or the category container,
and then select “Print service quick setup” from the “Tools” menu.

4 Type in the print server name, printer name, print queue name and volume
name, select “Remote parallel, LTP1” as the printer type, and then save the
specified settings.
– For queue user privileges, the printer notification option, assignment of
multiple queues, and passwords, refer to the NetWare documentation, and
specify settings as necessary.

5 Start up Easy Web Management, click the Network tab in Administrator mode,
select “NetWare Configuration”, and then specify the following settings for the
copier.
– For details on using Easy Web Management, refer to “Using Easy Web
Management” on page 8-1.

6 From the NetWare Server console, load PSERVER.NLM.

7 From the NetWare Server console, display the printer server screen, and check
that the printer name entered in step4 is displayed for Printer0 and that it is list-
ed as “waiting for job”.

Parameter NDS Bindery

NetWare Configuration* Enable NetWare (Select the check box to enable it.)

2-22
 Parameter NDS Bindery

Frame Type* AutoDetect (Select the frame type according to the network environ-
ment.)

Print Server Name Print server name created in step 4

NDS Context Name Name of the context that connects Not necessary to specify
to PServer

Print Server Password Specify only when setting from the NetWare Server.

Password Retype Specify only when setting from the NetWare Server.

Preferred File Server Not necessary to specify Name of the file server that con-
nects to PServer

Preferred NDS Tree Name of the tree where Pserver Not necessary to specify
logs on

Print Queue Scan Rate* 1 (Change as necessary.)

Mode* Nprinter

Printer Number 1 (Change according to the setting.)

Connection Mode Directory Services Bindery

After changing the settings for parameters marked with an asterisk (*), turn this ma-
chine off, then on again.
Specifying the NetWare 5.x/6 Novell Distributed Print Service (NDPS) settings

2
Reminder
Before specifying NDS settings, make sure that NDPS Broker and NDPS Manag-
er have been created and loaded.

Check that the NetWare server is set to use the TCP/IP protocol.
Specify the IP address for the controller and check that it has started.

2-23
 Creating an NDPS printer agent

1 Log on with Administrator privileges.

2 Start up NWadmin.

3 Right-click the name of the organization or department container where you

want to create the printer agent, and then select “NDPS printer”.

4 In the “NDPS Printer Name” box, type the printer name.

5 In the “Printer Agent Source” box, select “Create New Printer Agent”, and then
click the [Create] button.

6 Check the printer agent name, and then browse for the NDPS Manager to spec-
ify it in the “NDPS Manager Name” box.

7 Under “Gateway Types”, select “Novell Printer Gateway” to register it.

8 In the Novell PDS setting dialog box, select “(No)” for printer and “Novell Port
Handler” for the port handler.

9 In the connection type dialog box, select “Remote Printer LPR/TCPIP”.

10 Type in the IP address specified for the controller as the host address and the
queue name as the printer name to complete the registration. (Sample queue
name: print)

11 The printer driver registration dialog box appears, but select “None” for all op-
erating system to finish the registration.
– For printer user privileges, the printer notification option and assignment
of queues, refer to the NetWare documentation, and specify settings as nec-
essary.
Specifying print settings for the NetWare client (Windows)

1 On the Start menu, point to “Settings”, click “Printers”, and then double-click
the Add Printer icon.

2 Browse the network to specify the created queue (or NDPS printer) in the
“Printer Port” box.

3 Select the printer driver.

4 Follow the Wizard instructions to complete the installation.

2-24
3 Network scanning
Using the network scanning function, scan data can be sent to a recipient’s computer
by e-mail or it can be uploaded to an FTP server.
The scan data can be sent using any of the following methods. Choose the appropriate
method according on the network environment and purpose.

2
Note
To use the scanning functions, a TCP/IP network environment is required.

3-1
 Scan to E-mail

2
Note
A network environment that includes a mail server is required.

Scan data is attached to an e-mail message as a TIFF or PDF file, then sent to a com-
puter on the network or to a computer through the Internet.

Mail server

Client computer

Intranet

Internet

Mail server

Client computer

3-2
Scan to Server (FTP)
Scan data can be uploaded as TIFF or PDF files to a specified directory on an FTP
server.

FTP server

Intranet

Internet

FTP server

2
Note
A network environment that includes an FTP server is required.

An FTP server on the Internet can be accessed through a proxy server.

3-3
 The system can be set to send to a specified recipient (up to 10) a notification of the
location on the FTP server where the data was uploaded.

FTP server

FTP server

Internet

Client computer
Intranet

Internet
Mail server

Client computer

Environments for network scan transmissions

The following environment is required in order to use the network scanning features.

Scan to E-mail Scan to Server (FTP)

Required environment for image Mail server (SMTP server) • FTP server
data forwarding • Mail server (SMTP server) in
order to use mail notification

Required environment for image • Mail client computer FTP client computer
data importing • Mail server (POP3 server)

3-4
4 Network settings
This chapter provides descriptions on specifying network settings from the control
panel of the machine.

4.1 Network settings

The available network operations are limited according to the connected LAN envi-
ronment. Specify the network settings according to the environment and functions to
be used.

!
Detail
The network settings can be specified from the control panel of the machine and
from Easy Web Management. (For details on Easy Web Management, refer to
“Using Easy Web Management” on page 8-1.)

List of network settings

Parameter Description Scan Scan Settings

to to
E-mail Server Machine Easy Web
(FTP) control pan- Manage-
el ment

o: Necessary; -: Unnecessary; ●: As necessary o: Can be specified

-: Cannot be specified

NETWORK SETTING

IP ADDRESS Specify the IP address o*2 o*2 o o

SETTING of the machine.
Obtain from the net-
work administrator.

SUBNET Specify the subnet o*2 o*2 o o

MASK mask value for the net-
work.
Consult with the net-
work administrator.

GATEWAY Specify the default o*2 o*2 o o

gateway (IP address of
the router) if a router is
on the network. Consult
with the network ad-
ministrator.

4-1
 Parameter Description Scan Scan Settings
to to
E-mail Server Machine Easy Web
(FTP) control pan- Manage-
el ment

DNS SET- Select whether or not ● ● o o

TING DNS (Domain Name
System) is used. If a
DNS server is on the
network, specify the IP
address of the DNS
server.
If a DNS server is on
the network, select
“ENABLE”.
Consult with the net-
work administrator.

GATEWAY To send faxes directly, - - o -

TX *4 select “ENABLE”.

WEB SET- Specify settings for ac- o o o -

TING cessing Easy Web
Management.

LPD SET- Specify the protocol for - - o o

TING printing using the TCP/
IP network. Consult
with the network ad-
ministrator.

SLP SET- Specify the protocol for ● ● o o

TING searching for services
on the TCP/IP network
and for automatically
specifying clients. Con-
sult with the network
administrator.

SNMP SET- Specify the manage- ● ● o o

TING ment protocol for a net-
work environment
using TCP/IP. Consult
with the network ad-
ministrator.

E-MAIL SETTING 1

SENDER Specify the sender’s o ●*1 o o

NAME name.

E-MAIL AD- Specify the e-mail ad- o ●*1 o o

DRESS dress of the sender.
Obtain from the net-
work administrator.

SMTP SERV- Specify the IP address o ●*1*3 o o

ER AD- or host name for the
DRESS SMTP server.
Consult with the net-
work administrator.

4-2
Parameter Description Scan Scan Settings
to to
E-mail Server Machine Easy Web
(FTP) control pan- Manage-
el ment

SMTP PORT Specify the port o ●*1 o o

NO. number (between 1 and
65535) of the SMTP
server.
Consult with the net-
work administrator.

SMTP TIME- Specify the amount of o ●*1 o o

OUT time (between 30 and
300 seconds) until the
connection with the
SMTP server times out.
Consult with the net-
work administrator.

TEXT IN- Select whether or not to o ●*1 o o

SERT insert text explaining
that image data has
been attached when
scan data is being sent
attached to an e-mail
message.

DEFAULT Specify the default sub- o ●*1 o o

SUBJECT ject used when sending
scan data attached to an
e-mail message.

POP BEFORE Select whether or not ●*6 ●*7 o o

SMTP POP Before SMTP au-
thentication is used.

E-MAIL Specify the default - - o o

MODE *5 transmission mode (ba-
sic mode or advanced
mode) when sending an
Internet fax (with the
destination entered us-
ing the keypad).

4-3
 Parameter Description Scan Scan Settings
to to
E-mail Server Machine Easy Web
(FTP) control pan- Manage-
el ment

E-MAIL SETTING 2

POP3 SERV- Specify the IP address ●*6 ●*7 o o

ER AD- or host name for the
DRESS POP3 server.
Consult with the net-
work administrator.

POP3 PORT Specify the port ●*6 ●*7 o o

NO. number (between 1 and
65535) of the POP3
server.
Consult with the net-
work administrator.

POP3 TIME- Specify the amount of ●*6 ●*7 o o

OUT time (between 30 and
300 seconds) until the
connection with the
POP3 server times out.
Consult with the net-
work administrator.

POP3 AC- Specify the account ●*6 ●*7 o o

COUNT name used to log on to
the POP3 server.
Consult with the net-
work administrator.

POP3 PASS- Specify the password ●*6 ●*7 o o

WORD used to log on to the
POP3 server.
Consult with the net-
work administrator.

AUTO RE- Specify the time inter- - - o -

CEPTION *5 val (“OFF” or between
1 and 60 minutes) for
checking for new e-
mail messages during
automatic reception.

REPLY AD- Specify the recipient of - - o -

DRESS *5 error notification e-
mail messages if an er-
ror occurs while receiv-
ing an Internet fax.

HEADER Select whether or not to - - o -

PRINT *5 print the e-mail header
information when
printing received e-
mail messages.

4-4
*1: Necessary if notification of the URL is to be sent by e-mail.
*2: Can also be obtained automatically from the DHCP server.
*3: Set the IP address to “0.0.0.0” if there is no usable SMTP server on the network.
*4: The setting must be specified in order to use direct faxing. For details on direct
faxing, refer to the User’s Guide for fax kit FAX-4000.
*5: The setting must be specified in order to use Internet faxing. For details on Inter-
net faxing, refer to the User’s Guide for fax kit FAX-4000.
*6: Necessary in order to use POP Before SMTP.
*7: Necessary in order to use POP Before SMTP and if notification of the URL is to
be sent by e-mail.

List of LDAP settings

Specify these settings when using an LDAP (Lightweight Directory Access Protocol)
server.

Parameter Description Settings

Machine Easy Web

control pan- Manage-
el ment

o: Can be set; -: Cannot be

set

LDAP SERVER AD- Specify the IP address or host name for the o o
DRESS LDAP server. Consult with the network ad-
ministrator.

LDAP PORT NO. Specify the port number (between 1 and o o

65535) used for communicating with the
LDAP server. Consult with the network ad-
ministrator.

SSL SETTING Select whether or not SSL is used to encode o o

the transmission data.

SEARCH BASE Specify where to start the search in the o o

name space of the LDAP server. Consult
with the network administrator.

Attribute for Operation Specify the search attributes when using o o

Panel the control panel to search for destinations
on the LDAP server. Consult with the net-
work administrator.

Attribute for Web tool Specify the search attributes when using - o
Easy Web Management to search for desti-
nations on the LDAP server. Consult with
the network administrator.

SEARCH METHOD Specify the method used to search for des- o o

tination names.

LDAP TIMEOUT Specify the amount of time (between 5 and o o

300 seconds) until a search times out.

4-5
 Parameter Description Settings

Machine Easy Web

control pan- Manage-
el ment

MAX. SEARCH RE- Specify the maximum number of items (be- o o

SULTS tween 5 and 100) that can be received as
LDAP search results.

AUTHENTICATION Select the LDAP authentication method. o o

Consult with the network administrator.

LDAP ACCOUNT Specify the account name used to connect o o

to the LDAP server. Type in an account
name if any setting other than “ANONY-
MOUS” was selected as the authentication
method. Consult with the network adminis-
trator.

LDAP PASSWORD Specify the password used to connect to the o o

LDAP server. Type in a password if any
setting other than “ANONYMOUS” was
selected as the authentication method.
Consult with the network administrator.

DOMAIN NAME Specify the necessary domain name used to o o

connect to the LDAP server. Consult with
the network administrator.

4-6
4.2 Specifying settings from the control panel
The network settings can be specified from the control panel of this machine. To
specify the network settings from the control panel of the machine, press the [Utility]
key, and then specify settings for the various menu parameters available from the
“ADMIN. MANAGEMENT” menu in Utility mode.
Settings can be specified for the following network-related parameters in the “AD-
MIN. MANAGEMENT” menu.

Menu Submenu Parameter

NETWORK SETTING IP ADDRESS SETTING AUTO / SPECIFY

SUBNET MASK*1 -

GATEWAY*1 -

DNS CONFIG DISABLE / ENABLE

GATEWAY TX*3 DISABLE / ENABLE

WEB SETTING DISABLE / ENABLE

LPD SETTING DISABLE / ENABLE

SLP SETTING DISABLE / ENABLE

SNMP SETTING DISABLE / ENABLE

E-MAIL SETTING 1 SENDER NAME -

E-MAIL ADDRESS -

SMTP SERVER ADDRESS -

SMTP PORT NO. 1 to 65535

SMTP TIMEOUT 30 to 300 seconds

TEXT INSERT OFF / ON

DEFAULT SUBJECT -

POP BEFORE SMTP OFF / ON (0 to 60 seconds)

E-MAIL MODE*3 BASIC/ADVANCED

E-MAIL SETTING 2 POP3 SERVER ADDRESS -

POP3 PORT NO. 1 to 65535

POP3 TIMEOUT 30 to 300 seconds

POP3 ACCOUNT -

POP3 PASSWORD -

4-7
 Menu Submenu Parameter

LDAP SETTING LDAP SERVER ADDR. -

LDAP PORT NO. 1 to 65535

SSL SETTING DISABLE/ENABLE

SEARCH BASE -

ATTRIBUTE -

SEARCH METHOD -

LDAP TIMEOUT 5 to 300 second

MAX. SEARCH RESULTS 5 to 100 items

AUTHENTICATION ANONYMOUS/SIMPLE/DIGEST-
MD5/GSS-SPNEGO

LDAP ACCOUNT -

LDAP PASSWORD -

DOMAIN NAME -
*2
USER SETTING NTP SERVER ADDRESS -

TIME ZONE*2 -
*1: These items can be displayed only IP ADDRESS SETTING is set to “SPECIFY”.

*2: Can be specified if network interface card NC-4000 or image controller PCL-4000

is installed on the machine while fax kit FAX-4000 is not installed.

*3:
Can be specified if the optional fax kit FAX-4000 is installed.

4-8
4.3 NETWORK SETTING
Network settings are specified from the “ADMIN. MANAGEMENT” menu in Util-
ity mode.
This section provides details on specifying settings for the following parameters.
- IP ADDRESS SETTING
- SUBNET MASK
- GATEWAY
- DNS CONFIG
- GATEWAY TX
- WEB SETTING
- LPD SETTING
- SLP SETTING
- SNMP SETTING

2
Reminder
Before specifying network settings, check with the network administrator for the
necessary information.

Specifying the IP address, subnet mask and default gateway

The settings for the IP address to the gateway are specified in a continuous operation.

1 Press the [Utility] key in the control panel.

4-9
 2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

– If the number was incorrectly entered, press the [Clear/Stop] key to erase
the number, and then type it in correctly.

4 Press the [,] or [+] key until “NETWORK SETTING” is selected, and then
press the [OK] key.

– If fax kit FAX-4000 is installed

4-10
5 In the “NETWORK SETTING” menu, press the [,] or [+] key until “IP AD-
DRESS SETTING” is selected, and then press the [OK] key.

6 Press the [,] or [+] key until “AUTO” or “SPECIFY” is selected, and then
press the [OK] key.

– If “AUTO” was selected, the IP address will automatically be obtained

from the DHCP server. After the message “ACCEPTED” appears, the
“NETWORK SETTING” menu appears again.
– If “SPECIFY” is selected, a screen appears, allowing you to specify the IP
address. Continue with step 7.
– “AUTO” is available only if a DHCP server is on the network. If “AUTO”
is selected, it will not be necessary to specify the subnet mask or gateway
settings.

7 Use the keypad to type in the IP address, and then press the [OK] key.

4-11
 8 Use the keypad to type in the subnet mask, and then press the [OK] key.

– For the subnet mask, consult with the network administrator.

9 Use the keypad to type in the gateway.

10 Press the [OK] key.

After the message “ACCEPTED” appears, the “NETWORK SETTING” menu
appears again.

11 Press the [Reset] key in the control panel.

– After the screen shown above appears, turn the machine off, then on again
to restart it.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-12
2
Reminder
In order to apply the new settings, the machine must be turned off, then on again
to be restarted.

Specifying the DNS settings

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “DNS
CONFIG.” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

– If “DISABLE” is selected, the message “ACCEPTED” appears, and then

the “NETWORK SETTING” menu appears again.
– If “ENABLE” was selected, a screen appears, allowing you to specify the
IP address of the DNS server. Continue with step 3.

3 Use the keypad to type in the IP address of the DNS server.

– For the IP address of the DNS server, consult with the network administra-
tor.

4-13
 4 Press the [OK] key.
After the message “ACCEPTED” appears, the “NETWORK SETTING” menu
appears again.

5 Press the [Reset] key in the control panel.

– After the screen shown above appears, turn the machine off, then on again
to restart it.

2
Reminder
In order to apply the new settings, the machine must be turned off, then on again
to be restarted.

Specifying the gateway transmission setting

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “GATE-
WAY TX” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

4-14
 – Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT-
ED” appears, and then the “NETWORK SETTING” menu appears again.

2
Note
The setting for gateway transmissions appears when optional fax kit FAX-4000
is installed.

Specifying the WEB setting

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “WEB
SETTING” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

– Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT-

ED” appears, and then the “NETWORK SETTING” menu appears again.

4-15
 Specifying the LPD setting

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “LPD
SETTING” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

– Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT-

ED” appears, and then the “NETWORK SETTING” menu appears again.

4-16
Specifying the SLP setting

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “SLP
SETTING” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

– Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT-

ED” appears, and then the “NETWORK SETTING” menu appears again.

4-17
 Specifying the SNMP setting

1 In the “NETWORK SETTING” menu, press the [,] or [+] key until “SNMP
SETTING” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

– Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPT-

ED” appears, and then the “NETWORK SETTING” menu appears again.

4-18
4.4 E-MAIL SETTING 1
E-mail transmission settings are specified from the “ADMIN. MANAGEMENT”
menu in Utility mode.
This section provides details on specifying settings for the following parameters.
- SENDER NAME
- E-MAIL ADDRESS
- SMTP SERVER ADDRESS
- SMTP PORT NO.
- SMTP TIMEOUT
- TEXT INSERT
- DEFAULT SUBJECT
- POP BEFORE SMTP
- E-MAIL MODE (available only when optional fax kit FAX-4000 is installed)

2
Reminder
Before specifying e-mail transmission settings, check with the network adminis-
trator for the necessary information.

Programming the sender’s name

1 Press the [Utility] key in the control panel.

4-19
 2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

4 Press the [,] or [+] key until “E-MAIL SETTING 1” is selected, and then
press the [OK] key.

– If fax kit FAX-4000 is installed

4-20
5 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SENDER
NAME” is selected, and then press the [OK] key.

6 Type in the sender’s name.

– The sender’s name can contain a maximum of 20 characters.

7 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-21
 Specifying the e-mail address of the sender

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “E-MAIL
ADDRESS” is selected, and then press the [OK] key.

2 Type in the e-mail address of the sender.

– The e-mail address can contain a maximum of 64 characters.

– If this machine will not be used to receive e-mail messages, enter the e-mail
address of the administrator.
– Be sure to first obtain from the network administrator the e-mail address to
be registered with the machine.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-22
Specifying the SMTP server address

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SMTP
SERVER ADDR.” is selected, and then press the [OK] key.

2 Type in the IP address or host name for the SMTP server. Press the [OK] key.

– The host name can contain a maximum of 64 characters.

– To specify a host name for the SMTP server, the DNS setting must be spec-
ified.
– For the IP address or host name of the SMTP server, consult with the net-
work administrator.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-23
 Specifying the SMTP port number

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SMTP
PORT NO.” is selected, and then press the [OK] key.

2 Type in the port number of the SMTP server.

– A port number between 1 and 65535 can be specified. Normally, port

number 25 is used.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

Specifying the SMTP server connection timeout

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “SMTP
TIMEOUT” is selected, and then press the [OK] key.

4-24
2 Type in the length of time (in seconds) until the connection to the SMTP server
times out.

– The timeout period can be set between 30 and 300 seconds.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

Specifying the text input setting

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “TEXT IN-
SERT” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “OFF” or “ON” is selected, and then press the
[OK] key.

– Whether “OFF” or “ON” is selected, the message “ACCEPTED” appears,

and then the “E-MAIL SETTING 1” menu appears again.

4-25
 Specifying the subject of e-mail messages

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “DE-
FAULT SUBJECT” is selected, and then press the [OK] key.

2 Type in the subject for e-mail messages.

– The subject can contain a maximum of 20 characters.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 1” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-26
Specifying the POP before SMTP setting

1 In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “POP BE-
FORE SMTP” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “OFF” or “ON” is selected, and then press the
[OK] key.

– If “OFF” is selected, the message “ACCEPTED” appears, and then the “E-
MAIL SETTING 1” menu appears again.
– If “ON” is selected, specify the length of time (in seconds) for POP before
SMTP. Specify the number of seconds, and then press the [OK] key. The
message “ACCEPTED” appears, and then the “E-MAIL SETTING 1”
menu appears again.
– The period can be set between 0 and 60 seconds.

Specifying the E-MAIL MODE settings

% In the “E-MAIL SETTING 1” menu, press the [,] or [+] key until “E-MAIL
MODE” is selected, and then press the [OK] key.

4-27
 2
Note
“E-MAIL MODE” is available only when optional fax kit FAX-4000 is installed.
For details on specifying the settings, refer to the User’s Guide for fax kit FAX-
4000.

4-28
4.5 E-MAIL SETTING 2
E-mail reception settings are specified from the “ADMIN. MANAGEMENT” menu
in Utility mode.
This section provides details on specifying settings for the following parameters.
- POP3 SERVER ADDRESS
- POP3 PORT NO.
- POP3 TIMEOUT
- POP3 ACCOUNT
- POP3 PASSWORD

Specifying the POP3 server address

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

4-29
 3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

4 Press the [,] or [+] key until “E-MAIL SETTING 2” is selected, and then
press the [OK] key.

– If fax kit FAX-4000 is installed

5 In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3
SERVER ADDRESS” is selected, and then press the [OK] key.

4-30
6 Type in the IP address or host name for the POP3 server.

– The host name can contain a maximum of 64 characters.

– To specify a host name for the POP3 server, the DNS setting must be spec-
ified.
– For the IP address or host name of the POP3 server, consult with the net-
work administrator.

7 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

Specifying the POP3 port number

1 In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3
PORT NO.” is selected, and then press the [OK] key.

4-31
 2 Type in the port number of the POP3 server.

– A port number between 1 and 65535 can be specified. Normally, port

number 110 is used.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu
appears again.

Specifying the POP3 server connection timeout

1 In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3
TIMEOUT” is selected, and then press the [OK] key.

2 Type in the length of time (in seconds) until the connection times out.

– The timeout period can be set between 30 and 300 seconds.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu
appears again.

4-32
Specifying the POP3 account

1 In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3 AC-
COUNT” is selected, and then press the [OK] key.

2 Type in the account name.

– The account name can contain a maximum of 64 characters.

– For the account name, consult with the network administrator.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-33
 Specifying the POP3 password

1 In the “E-MAIL SETTING 2” menu, press the [,] or [+] key until “POP3
PASSWORD” is selected, and then press the [OK] key.

2 Type in the password.

– The password can contain a maximum of 32 characters.

– For the password, consult with the network administrator.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “E-MAIL SETTING 2” menu
appears again.

2
Note
If a number was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4-34
4.6 LDAP SETTING
Specify the necessary settings in order to use the LDAP (Lightweight Directory Ac-
cess Protocol) server on the network.
LDAP settings are specified from the “ADMIN. MANAGEMENT” menu in Utility
mode.
This section provides details on specifying settings for the following parameters.
- LDAP SERVER ADDRESS
- LDAP PORT NO.
- SSL SETTING
- SEARCH BASE
- ATTRIBUTE
- SEARCH METHOD
- LDAP TIMEOUT
- MAX. SEARCH RESULTS
- AUTHENTICATION
- LDAP ACCOUNT
- LDAP PASSWORD
- DOMAIN NAME

2
Reminder
Before specifying LDAP settings, check with the network administrator for the
necessary information.

Specifying the LDAP server address

1 Press the [Utility] key in the control panel.

4-35
 2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

– If the number was incorrectly entered, press the [Clear/Stop] key to erase
it, and then type it in correctly.

4 Press the [+] or [,] key until “LDAP SETTING” is selected, and then press
the [OK] key.

– If fax kit FAX-4000 is installed

4-36
5 In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP SERV-
ER ADDR.” is selected, and then press the [OK] key.

6 Type in the IP address or host name for the LDAP server.

– The host name can contain a maximum of 64 characters.

– To specify a host name for the LDAP server, the DNS setting must be spec-
ified.
– For the IP address or host name of the LDAP server, consult with the net-
work administrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

7 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Specifying the LDAP port number

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP PORT
NO.” is selected, and then press the [OK] key.

4-37
 2 Type in the port number.

– A port number between 1 and 65535 can be specified. Normally, port

number 389 is used. If SSL is enabled, use port number 636.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Selecting the SSL setting

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “SSL SET-
TING” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “DISABLE” or “ENABLE” is selected, and then
press the [OK] key.

Whether “DISABLE” or “ENABLE” is selected, the message “ACCEPTED”

appears, and then the “LDAP SETTING” menu appears again.

4-38
Specifying the search base

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “SEARCH
BASE” is selected, and then press the [OK] key.

2 Specify the database where the LDAP server is searched.

– The search base can contain a maximum of 64 characters.

– For the search base, consult with the network administrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Specifying the attribute setting

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “ATTRIBUTE”
is selected, and then press the [OK] key.

4-39
 2 Type in the attribute.

– The attribute can contain a maximum of 32 characters.

– For the attribute, consult with the network administrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Selecting the search method

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “SEARCH
METHOD” is selected, and then press the [OK] key.

2 Press the [+] or [,] key until “BEGIN”, “CONTAIN” or “END” is selected,
and then press the [OK] key.

– Whether “BEGIN”, “CONTAIN” or “END” is selected, the message “AC-

CEPTED” appears, and then the “LDAP SETTING” menu appears again.

4-40
Specifying the LDAP search timeout

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP TIME-
OUT” is selected, and then press the [OK] key.

2 Type in the length of time (in seconds) until the LDAP search times out.

– The timeout period can be set between 5 and 300 seconds.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Specifying the maximum number of search items

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “MAX.
SEARCH RESULTS” is selected, and then press the [OK] key.

4-41
 2 Type in the maximum number of items.

– The maximum number of items can be set between 5 and 100.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Selecting the authentication method

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “AUTHENTI-
CATION” is selected, and then press the [OK] key.

2 Press the [,] or [+] key until “ANONYMOUS”, “SIMPLE”, “DIGEST-

MD5” or “GSS-SPNEGO” is selected as the authentication method, press the
[OK] key.

Regardless of the authentication method that is selected, the message “AC-

CEPTED” appears, and then the “LDAP SETTING” menu appears again.

4-42
2
Note
For the authentication method, consult with the network administrator. The man-
ufacturer’s default setting is “ANONYMOUS”.

Specifying the LDAP account name

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP AC-
COUNT” is selected, and then press the [OK] key.

2 Type in the account name for the LDAP server.

– The account name can contain a maximum of 64 characters.

– For the account name for the LDAP server, consult with the network ad-
ministrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

4-43
 Specifying the LDAP password

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “LDAP PASS-
WORD” is selected, and then press the [OK] key.

2 Type in the password.

– The password can contain a maximum of 32 characters.

– For the password, consult with the network administrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

Specifying the domain name

1 In the “LDAP SETTING” menu, press the [+] or [,] key until “DOMAIN
NAME” is selected, and then press the [OK] key.

4-44
2 Type in the domain name.

– The domain name can contain a maximum of 64 characters.

– For the domain name, consult with the network administrator.
– If the setting was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

3 Press the [OK] key.

After the message “ACCEPTED” appears, the “LDAP SETTING” menu ap-
pears again.

4-45
4.7 USER SETTING
The settings for the NTP server and time zone are described below. The time can be
set accurately with the NTP server.

2
Note
The settings for the NTP server and time zone appear only when network inter-
face card NC-4000 or image controller PCL-4000 is installed on the machine
while fax kit FAX-4000 is not installed.

Specifying the NTP server

By connecting this machine to an NTP server, time data can be accurately maintained
by retrieving it from the NTP server automatically. When an e-mail or FTP transmis-
sion is sent, that data is used, and the transmission time is added as the name of the
scan data and recorded in the transmission log.

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

4-46
3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

– If the code was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4 Press the [,] or [+] key until “USER SETTING” is selected, and then press
the [OK] key.

5 In the “USER SETTING” menu, press the [,] or [+] key until “NTP SERVER
ADDRESS” is selected, and then press the [OK] key.

6 Use the keypad to type in the NTP server address, and then press the [OK] key.

4-47
 – If an NTP server was specified:
The date and time that data is sent with the Scan to E-Mail or Scan to FTP
operation are automatically added to the data at the same time that the
transmission date and time are recorded in the transmission log.
– If an NTP server was not specified:
Only a transmission number is added to data sent with the Scan to E-Mail
or Scan to FTP operation; the transmission date and time are not added to
the data. In addition, the date and time are not recorded in the transmission
log.
– For the NTP server address, consult with the network administrator.
The message “ACCEPTED” appears, and then the “USER SETTING” menu
appears again.

7 Press the [Reset] key.

The time is acquired from the NTP server, and then the time on the machine is
set.

Specifying the time zone

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “ADMIN. MANAGEMENT” is selected, and
then press the [OK] key.

4-48
3 Type in the administrator access code, and then press the [OK] key.
– The manufacturer’s default setting is “000000”.

– If the code was incorrectly entered, press the [Clear/Stop] key to erase the
number, and then type it in correctly.

4 Press the [,] or [+] key until “USER SETTING” is selected, and then press
the [OK] key.

5 In the “USER SETTING” menu, press the [,] or [+] key until “TIME ZONE”
is selected, and then press the [OK] key.

6 In the “TIME ZONE” menu, press the [,] or [+] key until the desired time
zone is selected, and then press the [OK] key.

4-49
 The message “ACCEPTED” appears, and then the “USER SETTING” menu
appears again.

7 Press the [,] or [+] key until “RETURN” is selected, and then press the [OK]
key.

4-50
5 Registering destinations
This chapter provides descriptions of the procedures for registering destination ad-
dresses.

5.1 Registering destinations

Destinations can be registered from the machine’s control panel or from Easy Web
Management. The following procedures describe how to register destinations from
the machine’s control panel.

!
Detail
For details on registering destinations from Easy Web Management, refer to
“Using Easy Web Management” on page 8-1.

Operation E-mail address desti- Description Machine con- Easy Web

nation trol panel Management

o: Can be set; -: Cannot be set

Scan to E- One-touch dial keys Press a one-touch dial o o

mail (Available only if fax kit key to easily specify the
FAX-4000 is installed) destination.
In an environment
where an LDAP server
is being used, the LDAP
server can be searched
for a destination to be
registered.

Scan to E- Speed dial numbers A destination can be o o

mail specified by entering the
3-digit speed dial
number.
In an environment
where an LDAP server
is being used, the LDAP
server can be searched
for a destination to be
registered.

Scan to E- Group dial keys The transmission can be o o

mail (Available only if fax kit sent to multiple destina-
FAX-4000 is installed) tion at the same time by
using a single one-touch
dial key.

Scan to Speed dial numbers Data can be uploaded to - o

Server (FTP) (registered with an FTP an FTP site.
server address)

5-1
 Registering one-touch dial destinations

2
Note
In order to use the one-touch dial destinations, optional fax kit FAX-4000 must
be installed.

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

3 Press the [,] or [+] key until “ONE-TOUCH DIAL” is selected, and then
press the [OK] key.

5-2
4 Press the one-touch dial key to be programmed.

– One-touch dial keys 01 to 32 can be programmed.

The number of the key to be programmed appears, and then the screen for reg-
istering settings appears.

5 Select “MANUAL SETTING” or “LDAP SEARCH”, and then press the [OK]
key.

– If “MANUAL SETTING” was selected, continue with step 6.

– If “LDAP SEARCH” was selected, continue with step 9.

5-3
 6 If “MANUAL SETTING” was selected, type in the name of the destination,
and then press the [OK] key.

7 Type in the e-mail address of the recipient.

– When the destination address is entered, “OTHER SETTING=,” appears.

The transmission size and resolution for sending Internet faxes can be spec-
ified. These settings are applied when a transmission is specified using the
procedure for Internet fax transmissions. The settings are not applied when
a transmission is specified using the procedure for Scan to E-mail transmis-
sions. For details on the Scan to E-mail operation, refer to “Performing a
Scan to E-mail operation” on page 6-1.
For details on Internet faxing, refer to the User’s Guide for fax kit FAX-
4000.

5-4
8 Press the [OK] key.
After the message “REGISTERED” appears, the “DIAL REGISTRATION”
menu appears again.

9 To perform an LDAP search, select “LDAP SEARCH” in the “ONE-TOUCH

DIAL” menu, and then press the [OK] key.

10 Select “NAME” or “E-MAIL” for the destination information to be searched,

and then press the [OK] key.

– The remainder of the procedure is the same, regardless of whether

“NAME” or “E-MAIL” is selected. “LDAP SEARCH (NAME)” or
“LDAP SEARCH (E-MAIL)” appears in the corresponding screen.

11 Type in part of the e-mail address or name registered for the desired destina-
tion, and then press the [OK] key.
– NAME

5-5
 – E-MAIL

– A maximum of 10 characters can be entered to be searched for.

– The registration name or e-mail address searched for differs depending on
the search method selected with the “SEARCH METHOD” parameter in
the “LDAP SETTING” menu.
If “BEGIN” was selected, the registration name or e-mail address starting
with the entered characters is searched for.
If “CONTAIN” was selected, the registration name or e-mail address con-
taining the entered characters is searched for.
If “END” was selected, the registration name or e-mail address ending with
the entered characters is searched for.
– If the text was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.
After the message “SEARCHING” appears, the list of corresponding registra-
tion names or e-mail addresses appears.

12 Press the [,] or [+] key until the desired registration name or e-mail address
is selected in the search results, and then press the [OK] key.
– NAME

– E-MAIL

5-6
 – Press the [)] key to display the destination name and e-mail address. After
checking the displayed information, press the [OK] key. If the wrong des-
tination was selected, press the [Back] key to return to the previous screen.

– If the e-mail address that was found contains 64 characters or more, the
message “CAUTION” appears, and then the “DIAL REGISTRATION”
menu appears again.

13 After checking the displayed destination name, press the [OK] key.

14 After checking the displayed e-mail address of the recipient, press the [OK]
key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”

menu appears again.

5-7
 2
Note
Pressing the [,] key allows the transmission size and resolution for sending In-
ternet faxes to be specified. These settings are applied when a transmission is
specified using the procedure for Internet fax transmissions. The settings are not
applied when a transmission is specified using the procedure for Scan to E-mail
transmissions.

For details on the Scan to E-mail operation, refer to “Performing a Scan to E-

mail operation” on page 6-1.

For details on Internet faxing, refer to the User’s Guide for fax kit FAX-4000.

Registering speed dial destinations

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

5-8
3 Press the [,] or [+] key until “SPEED DIAL” is selected, and then press the
[OK] key.

4 Type in the speed dial number to be programmed, and then press [OK] key.

– Speed dial numbers 001 through 240 can be programmed from the control
panel.
The speed dial number to be programmed appears, and then the screen for reg-
istering settings appears.

5 Select “MANUAL SETTING” or “LDAP SEARCH”, and then press the [OK]
key.

– If “MANUAL SETTING” was selected, continue with step 6.

– If “LDAP SEARCH” was selected, continue with step 9.

5-9
 6 If “MANUAL SETTING” was selected, type in the name of the destination,
and then press the [OK] key.

7 Type in the e-mail address of the recipient.

– “OTHER SETTING=,” appears only if fax kit FAX-4000 is installed, the

transmission size and resolution for sending Internet faxes can be specified.
These settings are applied when a transmission is specified using the pro-
cedure for Internet fax transmissions. The settings are not applied when a
transmission is specified using the procedure for Scan to E-mail transmis-
sions. For details on the Scan to E-mail operation, refer to “Performing a
Scan to E-mail operation” on page 6-1.
For details on Internet faxing, refer to the User’s Guide for fax kit FAX-
4000.

8 Press the [OK] key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”
menu appears again.

9 To perform an LDAP search, select “LDAP SEARCH” in the “SPEED DIAL”

menu, and then press the [OK] key.

5-10
10 Select “NAME” or “E-MAIL” for the destination information to be searched,
and then press the [OK] key.

– The remainder of the procedure is the same, regardless of whether

“NAME” or “E-MAIL” is selected. “LDAP SEARCH (NAME)” or
“LDAP SEARCH (E-MAIL)” appears in the corresponding screen.

11 Type in part of the e-mail address or name registered for the desired destina-
tion, and then press the [OK] key.
– NAME

– E-MAIL

– A maximum of 10 characters can be entered to be searched for.

– The registration name or e-mail address searched for differs depending on
the search method selected with the “SEARCH METHOD” parameter in
the “LDAP SETTING” menu.
If “BEGIN” was selected, the registration name or e-mail address starting
with the entered characters is searched for.
If “CONTAIN” was selected, the registration name or e-mail address con-
taining the entered characters is searched for.
If “END” was selected, the registration name or e-mail address ending with
the entered characters is searched for.

5-11
 – If the text was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.
After the message “SEARCHING” appears, the list of corresponding registra-
tion names or e-mail addresses appears.

12 Press the [,] or [+] key until the desired registration name or e-mail address
is selected in the search results, and then press the [OK] key.
– NAME

– E-MAIL

– Press the [)] key to display the destination name and e-mail address. After
checking the displayed information, press the [OK] key. If the wrong des-
tination was selected, press the [Back] key to return to the previous screen.

– If the e-mail address that was found contains 64 characters or more, the
message “CAUTION” appears, and then the “DIAL REGISTRATION”
menu appears again.

5-12
13 After checking the displayed destination name, press the [OK] key.

14 After checking the displayed e-mail address of the recipient, press the [OK]
key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”

menu appears again.

2
Note
Pressing the [,] key allows the transmission size and resolution for sending In-
ternet faxes to be specified. These settings are applied when a transmission is
specified using the procedure for Internet fax transmissions. The settings are not
applied when a transmission is specified using the procedure for Scan to E-mail
transmissions.

For details on the Scan to E-mail operation, refer to “Performing a Scan to E-

mail operation” on page 6-1.

For details on Internet faxing, refer to the User’s Guide for a fax kit FAX-4000.

5-13
 Registering speed dial destinations (FTP servers)
The FTP server address where scan data is to be sent can be registered with speed dial
numbers 241 to 250.

2
Note
An FTP server address can only be registered with a speed dial number from Ad-
ministrator mode of Easy Web Management. For details on accessing Easy Web
Management, refer to “Using Easy Web Management” on page 8-1.

Registering group dial destinations

2
Note
In order to register a group dial destination, the recipient’s e-mail address must
already be registered with a one-touch dial key or a speed dial number.

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

5-14
3 Press the [,] or [+] key until “GROUP DIAL” is selected, and then press the
[OK] key.

4 Press the one-touch dial key to be programmed for group dialing.

The number of the one-touch dial key to be programmed for group dialing ap-
pears with a screen for registering settings.

5-15
 5 Type in the name of the destination, and then press the [OK] key.

6 With the one-touch dial keys and speed dial numbers, specify the recipient.

The recipient information appears. Press the [OK] key.

7 To add a recipient to the group, press the [,] or [+] key until “ADD” is select-
ed, and then press the [OK] key.

8 Use the one-touch dial keys and speed dial numbers to specify the recipient to
be added.

9 Repeat steps 7 and 8 until all recipients to be registered with the group have
been entered.

5-16
10 Press the [,] or [+] key until “RETURN” is selected, and then press the [OK]
key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”

menu appears again.

5-17
5.2 Editing or deleting registered information
Editing or deleting a one-touch dial destination

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

3 Press the [,] or [+] key until “ONE-TOUCH DIAL” is selected, and then
press the [OK] key.

5-18
4 Press the one-touch dial key for the destination to be edited or deleted. After
the registered information is displayed, the following screen appears.

– If a group dial destination or program is registered with the selected one-

touch dial key, the message “NOT ACCEPTED” appears, and then the
“DIAL REGISTRATION” menu appears.

5 Press the [,] or [+] key until “EDIT” or “DELETE” is selected.

– If “DELETE” was selected and the [OK] key is pressed, the message “DE-
LETED” appears, and then the “DIAL REGISTRATION” menu appears
again.

6 To edit the information, select “EDIT”, and then press the [OK] key.
The name of the registered destination is displayed.

– To correct destination name, press the [Clear/Stop] to erase it, and then
type in the correct destination name.

7 Press the [OK] key.

The destination appears.

5-19
 – To correct destination, press the [Clear/Stop] to erase it, and then type in
the correct destination.
The destination is displayed.

8 Press the [OK] key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”
menu appears again.

2
Note
If an edited one-touch dial destination is registered with a group dial destination,
the following screen appears.

Press the [,] or [+] key until “YES” or “NO” is selected, and then press the
[OK] key.

Whether “YES” or “NO” is selected, the message “REGISTERED” appears, and

then the “DIAL REGISTRATION” menu appears again.

Editing or deleting a speed dial destination

1 Press the [Utility] key in the control panel.

5-20
2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

3 Press the [,] or [+] key until “SPEED DIAL” is selected, and then press the
[OK] key.

4 Type in the speed dial number for the destination to be edited or deleted, and
then press the [OK] key.
After the registered information is displayed, the following screen appears.

5 Press the [,] or [+] key until “EDIT” or “DELETE” is selected.

– If “DELETE” was selected and the [OK] key is pressed, the message “DE-
LETED” appears, and then the “DIAL REGISTRATION” menu appears
again.

5-21
 6 To edit the information, select “EDIT”, and then press the [OK] key.
The name of the registered destination is displayed.

– To correct destination name, press the [Clear/Stop] to erase it, and then
type in the correct destination name.
The name of the registered destination is displayed.

7 Press the [OK] key.

The destination appears.

– To correct destination, press the [Clear/Stop] to erase it, and then type in
the correct destination.
– “OTHER SETTING=,” appears only if fax kit FAX-4000 is installed, the
transmission size and resolution for sending Internet faxes can be specified.
For details on Internet faxing, refer to the User’s Guide for fax kit FAX-
4000.
The destination is displayed.

8 Press the [OK] key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”
menu appears again.

5-22
Editing or deleting a group dial destination

1 Press the [Utility] key in the control panel.

2 Press the [,] or [+] key until “DIAL REGISTRATION” is selected, and then
press the [OK] key.

3 Press the [,] or [+] key until “GROUP DIAL” is selected, and then press the
[OK] key.

5-23
 4 Press the one-touch dial key programmed with the group to be edited or delet-
ed.
After the registered information is displayed, the following screen appears.

– If a one-touch dial destination or program is registered with the selected

one-touch dial key, the message “NOT ACCEPTED” appears, and then the
“DIAL REGISTRATION” menu appears.

5 Press the [,] or [+] key until “EDIT” or “DELETE” is selected.

– If “DELETE” was selected and the [OK] key is pressed, the message “DE-
LETED” appears, and then the “DIAL REGISTRATION” menu appears
again.

6 To edit the information, select “EDIT”, and then press the [OK] key.
The name of the registered destination is displayed.

– To correct destination name, press the [Clear/Stop] to erase it, and then
type in the correct destination name.
The name of the registered destination is displayed.

7 Press the [OK] key.

The following screen appears.

5-24
 – To add a recipient to the group, press the [,] or [+] key until “ADD” is
selected, and then press the [OK] key.

8 With the one-touch dial keys and speed dial numbers, enter the recipient to be
registered.
The new recipient registered with the group appears.

– Press the [OK] key to display the screen shown in step 7. To add more re-
cipients, repeat steps 7 and 8 until all recipients to be added have been reg-
istered.

9 After registering all recipients to be added, press the [,] or [+] key until “RE-
TURN” is selected, and then press the [OK] key.

After the message “REGISTERED” appears, the “DIAL REGISTRATION”

menu appears again.

5-25
5-26
6 Performing a Scan to E-mail operation
This chapter provides descriptions of the procedures for sending scan data as e-mail
messages.

6.1 Basic transmission

2
Reminder
With the Scan to E-mail operation, documents are sent through a mail server. In
addition, as soon as transmission with the server is finished correctly, the trans-
mission is considered complete. In order to perform this operation, the IP ad-
dress, SMTP server address and e-mail addresses must be specified in advance.

Using the automatic document feeder

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-1
 2 Load the document to be sent into the document feeder.

– Adjust the document guides to fit the size of the document.

– Load the document pages with the side to be scanned face up.
– For information on documents that can be used and the scanning area of the
image, refer to the User’s Guide included with this machine.

3 Using the keypad, type in the e-mail address of the recipient.

– When the destination address is entered, “OTHER SETTING=,” appears.

To change the transmission settings, such as the subject, cc address or file
format, press the [,] key. The “SCAN OTHER SETTING” menu appears.
For details on changing the transmission settings, refer to “Changing the
transmission settings” on page 6-10.
– The destination can be specified using any of the following procedures.
Refer to “Specifying a one-touch dial destination” on page 6-33. (One-
touch dial destinations are available only when optional fax kit FAX-4000
is installed.)
Refer to “Specifying a speed dial destination” on page 6-35.
Refer to “Selecting a destination from the phone book” on page 6-39.

6-2
4 Press the [Start] key.
Scanning and transmission begins.

2
Note
E-mail addresses specified after the [Scan] key is pressed are set as Scan to E-
mail recipients.

Up to 64 characters can be entered.

To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

6-3
 Positioning documents on the original glass

2
Note
E-mail addresses specified after the [Scan] key is pressed are set as Scan to E-
mail recipients.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-4
2 Lift open the original cover, and then position the document to be sent on the
original glass.

– Load the document page with the side to be scanned face down.
– Align the document on the scales above and to the left of the original glass.
– For information on documents that can be used and the scanning area of the
image, refer to the User’s Guide included with this machine.

3 Using the keypad, type in the e-mail address of the recipient.

– When the destination address is entered, “OTHER SETTING=,” appears.

To change the transmission settings, such as the subject, cc address or file
format, press the [,] key. The “SCAN OTHER SETTING” menu appears.
For details on changing the transmission settings, refer to “Changing the
transmission settings” on page 6-10.

6-5
 – The destination can be specified using any of the following procedures.
Refer to “Specifying a one-touch dial destination” on page 6-33. (One-
touch dial destinations are available only when optional fax kit FAX-4000
is installed.)
Refer to “Specifying a speed dial destination” on page 6-35.
Refer to “Selecting a destination from the phone book” on page 6-39.
– Up to 64 characters can be entered.

4 Press the [Start] key.

The “BOOK SCAN” menu appears.

5 Press the [,] or [+] key until “AUTO DETECTION” is selected, and then
press the [OK] key.

– The remainder of the procedure differs depending on whether “AUTO DE-

TECTION” or “MANUAL” was selected.

6-6
When “AUTO DETECTION” is selected

1 If “AUTO DETECTION” was selected in step 5 and the [OK] key is pressed,
the following screen appears.

2 Press the [OK] key.

The message “SCANNING” appears, and the following screen appears when
scanning is finished.

– When scanning a document that contains multiple pages, position the next
page of the document on the original glass, and then press the [OK] key.
Repeat this step until all pages of the document are scanned.

3 After all pages of the document are scanned, press the [Start] key.
When transmission is finished, the message “COMPLETE” appears and the
Scan mode screen appears again.

2
Note
To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

6-7
 When “MANUAL” is selected

2
Note
If “MANUAL” was selected, the scanning size can be changed.

The settings available for the scanning size are METRIC (“A3w”, “A4w”,
“A4v”, “A5w”, “A5v”, “B4w”, “B5w”, “B5v”, “FLSw”, “8Kw”,
“16Kw”, “16Kv”) and INCH (“11×17”, “11×14”, “LGLw”, “LTRw”,
“LTRv”, “INVw” and “INVv”)

1 If “MANUAL” was selected in step 5 and the [OK] key is pressed, the follow-
ing screen appears.

2 Press the [,] or [+] key to select the appropriate scanning size, and then press
the [OK] key.

6-8
3 Press the [OK] key.
The message “SCANNING” appears, and the following screen appears when
scanning is finished.

– When scanning a document that contains multiple pages, position the next
page of the document on the original glass, and then press the [OK] key.
Repeat this step until all pages of the document are scanned.

4 After all pages of the document are scanned, press the [Start] key.
When transmission is finished, the message “COMPLETE” appears and the
Scan mode screen appears again.

2
Note
To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

6-9
6.2 Changing the transmission settings
From the “SCAN OTHER SETTING” menu, settings for the subject, cc address, file
format and compression encoding method can be specified for the scanned data.

Specifying the subject

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Position the document, and then specify the recipient.

“OTHER SETTING=,” appears.

6-10
3 Press the [,] key.
The “SCAN OTHER SETTING” menu appears.

4 Press the [,] or [+] key until “SUBJECT” is selected, and then press the [OK]
key.

5 Type in the subject (title) for the e-mail message to be sent, and then press the
[OK] key.
The “SCAN OTHER SETTING” menu appears again.

– Up to 64 characters can be entered.

Specifying a cc address

1 Press the [Scan] key.

6-11
 The machine enters Scan mode, and the Scan mode screen appears.

2 Position the document, and then specify the recipient.

“OTHER SETTING=,” appears.

3 Press the [,] key.

The “SCAN OTHER SETTING” menu appears.

4 In the “SCAN OTHER SETTING” menu, press the [,] or [+] key until “CC
ADDRESS” is selected, and then press the [OK] key.

6-12
5 Enter the e-mail address of the recipient that you wish to send a copy (cc) to,
and then press the [OK] key.
A menu containing “ADD” and “CHECK/EDIT” appears.

– To send a copy (cc) to multiple recipients, select “ADD”, and then press
the [OK] key. When the screen for entering the cc address appears, specify
the e-mail address of the recipients to be added. Repeat this step until all of
the recipients are specified.

– A maximum of 254 cc addresses can be specified.

– To check or edit an entered cc address, select “CHECK/EDIT”, and then
press the [OK] key.
Checking/editing a cc address

1 In the “CC ADDRESS” menu (which contains “ADD” and “CHECK/EDIT”),

press the [,] or [+] key until “CHECK/EDIT” is selected, and then press the
[OK] key.

A list of the entered cc addresses appears.

6-13
 2 Press the [,] or [+] key until the address to be checked or edited is selected.

– If the [Clear/Stop] key is pressed, the DELETE screen appears. Press the
[,] or [+] key until “YES” is selected, and then press the [OK] key. The
message “DELETED” appears, the selected address is deleted, and then the
list of cc addresses appears. To delete another address, repeat this step.

– If the [OK] key is pressed, only the selected address is displayed. To delete
on character at a time, press the [Clear/Stop] key. If all characters are de-
leted and the [OK] key is pressed, the DELETE screen appears. Press the
[,] or [+] key until “YES” is selected, and then press the [OK] key. The
message “DELETED” appears, the selected address is deleted, and then the
list of cc addresses appears. To delete another address, repeat this step.

6-14
3 While the list of cc addresses is displayed, press the [Back] key. The “CC AD-
DRESS” menu (which contains “ADD” and “CHECK/EDIT”) appears.

4 Press the [,] or [+] key until “RETURN” is selected, and then press the [OK]
key.
The “SCAN OTHER SETTING” menu appears again.

Selecting the file format

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-15
 2 Position the document, and then specify the recipient.
“OTHER SETTING=,” appears.

3 Press the [,] key.

The “SCAN OTHER SETTING” menu appears.

4 Press the [,] or [+] key until “IMAGE FORMAT” is selected, and then press
the [OK] key.

5 Press the [,] or [+] key until either “TIFF” or “PDF” is selected as the desired
file format.

6 Press the [OK] key.

After the message “ACCEPTED” appears, the “SCAN OTHER SETTING”
menu appears again.

6-16
Selecting the compression encoding method

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Position the document, and then specify the recipient.

“OTHER SETTING=,” appears.

3 Press the [,] key.

The “SCAN OTHER SETTING” menu appears.

6-17
 4 Press the [,] or [+] key until “CODING METHOD” is selected, and then
press the [OK] key.

5 Press the [,] or [+] key until “MH”, “MR” or “MMR” is selected as the com-
pression encoding method.

6 Press the [OK] key.

After the message “ACCEPTED” appears, the “SCAN OTHER SETTING”
menu appears again.

7 After specifying all settings, press the [,] or [+] key until “RETURN” is se-
lected, and then press the [OK] key.
The Scan mode screen appears again.

6-18
6.3 Changing the scanning quality settings
From the “QUALITY” menu (which contains “RESOLUTION” and “ORIGINAL”),
the scanning quality (resolution and document quality) settings can be changed. If the
settings are not changed, the scan data is sent with the scan settings displayed when
the [Scan] key is pressed.

Selecting the resolution

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-19
 2 Press the [Quality] key.

3 Press the [,] or [+] key until “RESOLUTION” is selected, and then press the
[OK] key.

4 Press the [,] or [+] key to select the appropriate resolution.

– The settings available for the resolution are “150×150dpi”, “300×300dpi”

and “600×600dpi”.
– The manufacturer’s default setting is “300×300dpi”.

5 Press the [OK] key.

After the message “ACCEPTED” appears, the Scan mode screen appears
again.

6-20
Selecting the document quality

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Press the [Quality] key.

6-21
 3 Press the [,] or [+] key until “ORIGINAL” is selected, and then press the
[OK] key.

4 Press the [,] or [+] key until the type of document to be attached to e-mail
messages is selected.

– The settings available for the document quality are “TEXT/PHOTO”,

“TEXT” and “PHOTO”.
– The manufacturer’s default setting is “TEXT/PHOTO”.

5 Press the [OK] key.

After the message “ACCEPTED” appears, the Scan mode screen appears
again.

6-22
6.4 Changing the document scanning density
From the DENSITY screen, the scanning density for the document can be changed.

When “TEXT/PHOTO” or “TEXT” was selected

When “TEXT/PHOTO” or “TEXT” is selected, the density can be specified as de-
scribed below.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-23
 2 Press the [Density] key. The DENSITY screen appears.

3 Press the [,] or [+] key until “AUTO” or “MANUAL” is selected, and then
press the [OK] key.

– If “AUTO” is selected, the message “ACCEPTED” appears, and then the

Scan mode screen appears again with “AUTO” appearing as the density
setting.

6-24
 – If “MANUAL” is selected, a screen appears, allowing you to adjust the
density. Press the [*] or [)] key to adjust the density. Adjusting the setting
to the left reduces the density (lightens the image). Adjusting the setting to
the right increases the density (darkens the image).

When the [OK] key is pressed after the density setting is adjusted, the message
“ACCEPTED” appears, and then the Scan mode screen appears again with the
adjusted density setting indicated.

2
Note
The manufacturer’s default setting is “AUTO”.

6-25
 When “PHOTO” was selected
When “PHOTO” is selected, the density can be specified as described below.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Press the [Density] key.

6-26
3 Press the [*] or [)] key to adjust the density.

4 When the [OK] key is pressed, the message “ACCEPTED” appears, and then
the Scan mode screen appears again with the adjusted density setting indicated.

– If the density setting is adjusted to the left, the setting on the left side is in-
dicated in the Scan mode screen. If the density setting is adjusted to the
right, the setting on the right side is indicated in the Scan mode screen.

2
Note
The manufacturer’s default setting is the middle setting.

6-27
6.5 Specifying the default scanning settings
The default settings for the resolution, data format and compression encoding method
during scanning and transmission with Scan to E-mail and Scan to Server (FTP) op-
erations can be changed.

Selecting the resolution

1 Press the [Utility] key.

2 Press the [,] or [+] key until “SCAN SETTING” is selected, and then press
the [OK] key.

3 Press the [,] or [+] key until “RESOLUTION” is selected, and then press the
[OK] key.

4 Press the [,] or [+] key to select the appropriate resolution from the available
settings.

– The settings available for the resolution are “150×150dpi”, “300×300dpi”

and “600×600dpi”.

6-28
5 Press the [OK] key, the message “ACCEPTED” appears, and then the “SCAN
SETTING” menu appears again.

Selecting the file format

1 Press the [Utility] key.

2 Press the [,] or [+] key until “SCAN SETTING” is selected, and then press
the [OK] key.

3 Press the [,] or [+] key until “IMAGE FORMAT” is selected, and then press
the [OK] key.

4 Press the [,] or [+] key until either “TIFF” or “PDF” is selected as the desired
file format.

5 When the [OK] key is pressed, the message “ACCEPTED” appears, and then
the “SCAN SETTING” menu appears again.

6-29
 Selecting the compression encoding method

1 Press the [Utility] key.

2 Press the [,] or [+] key until “SCAN SETTING” is selected, and then press
the [OK] key.

3 Press the [,] or [+] key until “CODING METHOD” is selected, and then
press the [OK] key.

4 Press the [,] or [+] key to select the appropriate compression encoding meth-
od from the available settings.

– The settings available for the compression encoding method are “MH”,
“MR” and “MMR”.

5 Press the [OK] key.

After the message “ACCEPTED” appears, the “SCAN SETTING” menu ap-
pears again.

6-30
6.6 If the memory becomes full while scanning documents
If the memory becomes nearly full while documents are being scanned, a warning
message appears. Select whether to continue the transmission or to cancel it.
After a message appears warning that the memory is nearly full, the “MEM. FULL/
TX CANCEL” menu appears.
% Press the [,] or [+] key until “YES” or “NO” is selected, and then press the
[OK] key.

– If “YES” is selected and the [OK] key is pressed, the message “ACCEPT-
ED” appears, and then the Scan mode screen appears again.
– If “NO” is selected and the [OK] key is pressed, the message “*WAIT
MEMORY SPACE*” appears, and transmission of the scanned page be-
gins. After the transmission is finished, the scanning of the remaining pag-
es begins automatically.

– If the memory became full while scanning a document from the original
glass, select “NO” when the warning message appears, and then press the
[OK] key to begin sending the scanned pages. When the transmission is
finished, the message “COMPLETE” appears, and then the Scan mode
screen appears again.

6-31
 – In the MEM. FULL/TX CANCEL screen, the message “MEMORY
FULL” appears after the length of time for an automatic reset operation has
passed, and a transmission result report is printed. After any key is pressed,
the message “JOB CANCELED” appears, and then the Scan mode screen
appears.

6-32
6.7 Specifying a one-touch dial destination
2
Note
In order to use the one-touch dial destinations, optional fax kit FAX-4000 must
be installed.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-33
 2 Press the one-touch dial key ([01] through [32]) programmed with the e-mail
address of the recipient.

2
Note
The recipient must have been registered with a one-touch dial key in advance.

For details on programming the one-touch dial keys, refer to “Registering desti-
nations” on page 5-1.

6-34
6.8 Specifying a speed dial destination
1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-35
 2 Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed
dial number (number programmed with the e-mail address).

3 Press the [OK] key.

– The destination is specified.

2
Note
The recipient must have been registered with a speed dial number in advance.

For details on programming speed dial numbers, refer to “Registering destina-

tions” on page 5-1.

If the number was incorrectly entered, press the [Back] key, and then type it in
correctly.

6-36
6.9 Specifying a recipient from a group dial destination
2
Note
In order to use the group dial destinations, optional fax kit FAX-4000 must be in-
stalled.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-37
 2 Press the one-touch dial key ([01] through [32]) programmed with the group
containing the desired recipient.

2
Note
The recipient must have been registered with a group dial destination in advance.

For details on registering group dial destinations, refer to “Registering destina-

tions” on page 5-1.

If even one fax number is registered with a group dial destination, that group dial
key is not available for Scan to E-mail operations. In that case, the message
“NOT E-MAIL ADDRESS” appears.

6-38
6.10 Selecting a destination from the phone book
The phone book contains all destinations registered with one-touch dial keys and
speed dial numbers. In addition, in an environment where an LDAP server is being
used, the LDAP server can be searched for destinations to be registered. The trans-
mission can be sent to the destination found in the phone book using this function.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-39
 2 Press the [Phone Book] key.
The “PHONE BOOK” menu appears.

3 Press the [+] or [,] key until “LIST”, “SEARCH” or “LDAP SEARCH” is se-
lected, and then press the [OK] key.
– If “LIST” was selected, the list of all destinations registered with one-touch
dial keys and speed dial numbers appears. Press the [,], [+] or [)] key un-
til the desired recipient is selected.
Press the [)] key to search for the desired starting character (A → B → C
...).

6-40
 – If “SEARCH” was selected, a screen appears, allowing you to type in the
text to be searched for. Search for the desired recipient by entering part (or
all) of the registered name. For details on performing the search in the
phone book, refer to “Searching the phone book” on page 6-41.
– If “LDAP SEARCH” was selected, the address of a recipient registered
with the LDAP server can be searched for. For details on performing an
LDAP search, refer to “Searching the LDAP server” on page 6-44.

4 Press the [Start] key.

Searching the phone book

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

6-41
 2 Press the [Phone Book] key.
The “PHONE BOOK” menu appears.

3 Press the [,] or [+] key until “SEARCH” is selected, and then press the [OK]
key.

4 Type in the first few characters of the name registered for the desired recipient.

– Enter part of the name registered with the one-touch dial key or the speed
dial number.
– A maximum of 10 numbers can be entered.

6-42
5 Press the [OK] key.
After the message “SEARCHING” appears, the search results screen appears.

– If a destination could not be found with the entered name, the message
“NOT FOUND” appears, and then the screen shown in step 4 appears.

6 Select the destination, and then press the [OK] key.

The destination appears in the Scan mode screen.

– When the destination address is entered, “OTHER SETTING=,” appears.

To change transmission settings, such as the subject, cc address or image
format, press the [,] key. The “SCAN OTHER SETTING” menu appears.
For details on changing the transmission settings, refer to “Changing the
transmission settings” on page 6-10.

7 Press the [Start] key.

6-43
 Searching the LDAP server

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Press the [Phone Book] key.

6-44
3 Press the [+] or [,] key until “LDAP SEARCH” is selected, and then press the
[OK] key.

4 Select “NAME” or “E-MAIL” for the destination information to be searched,

and then press the [OK] key.

– The remainder of the procedure is the same, regardless of whether

“NAME” or “E-MAIL” is selected. “LDAP SEARCH (NAME)” or
“LDAP SEARCH (E-MAIL)” appears in the corresponding screen.

5 Type in part of the e-mail address or name registered for the desired destina-
tion.
– NAME

6-45
 – E-MAIL

– A maximum of 10 characters can be entered to be searched for.

– The registration name or e-mail address searched for differs depending on
the search method selected with the “SEARCH METHOD” parameter in
the “LDAP SETTING” menu.
If “BEGIN” was selected, the registration name or e-mail address starting
with the entered characters is searched for.
If “CONTAIN” was selected, the registration name or e-mail address con-
taining the entered characters is searched for.
If “END” was selected, the registration name or e-mail address ending with
the entered characters is searched for.
– If the text was incorrectly entered, press the [Clear/Stop] key to erase it,
and then type it in correctly.

6 Press the [OK] key.

– After the message “SEARCHING” appears, the list of corresponding reg-
istration names or e-mail addresses appears. Press the [,] or [+] key until
the desired recipient is selected.
– NAME

– E-MAIL

6-46
 – Press the [)] key to display the destination name and e-mail address. If the
wrong destination was selected, press the [Back] key to return to the previ-
ous screen.

– If the e-mail address that was found contains 64 characters or more, the
message “CAUTION” appears, and then the “DIAL REGISTRATION”
menu appears again.

7 Press the [OK] key.

– To change the transmission settings, such as the subject, cc address or file

format, press the [,] key. The “SCAN OTHER SETTING” menu appears.
For details on changing the transmission settings, refer to “Changing the
transmission settings” on page 6-10.
The e-mail address of the recipient is specified in the Scan mode screen.

8 Press the [Start] key.

6-47
6.11 Checking the communication results
The communication results for scan data can be viewed.

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Press the [Confirm] key.

The “CONFIRM MODE” menu appears.

6-48
3 Press the [,] or [+] key until “TX/RX RESULT” is selected.

– If fax kit FAX-4000 is installed.

4 Press the [OK] key.

All communication results are displayed.

– The communication results appear starting with the most recent jobs. Press
the [,] key to display communication results for older jobs.
– The NTP server can be specified if network interface card NC-4000 or im-
age controller PCL-4000 has been installed on the machine.
– The transmission results appear differently depending on whether or not an
NTP server has been specified.
– If an NTP server was specified:
The transmission number and transmission date and time appear for data
sent with the Scan to E-Mail or Scan to FTP operation.
– If an NTP server was not specified:
Only the transmission number appears for data sent with the Scan to E-Mail
or Scan to FTP operation, but the transmission date and time do not appear.

5 Press the [OK] key.

The Scan mode screen appears again.

6-49
6-50
7 Performing a Scan to Server (FTP) operation
This chapter provides descriptions of the procedures for sending scan data to servers.

7.1 Basic transmission

In order to perform a Scan to Server (FTP) operation, certain settings such as the FTP
server address must be specified in advance. These settings can be specified using
Easy Web Management. For details on Easy Web Management, refer to “Using Easy
Web Management” on page 8-1.
In addition, the FTP server address must be registered as a speed dial number. Refer
to “Registering speed dial destinations (FTP servers)” on page 5-14.

2
Note
Speed dial settings and settings the destination server address for Scan to Server
(FTP) operations can only be specified from Easy Web Management. These set-
tings cannot be specified from the control panel.

Using the automatic document feeder

1 Press the [Scan] key.

7-1
 The machine enters Scan mode, and the Scan mode screen appears.

2 Load the document to be sent into the document feeder.

– Adjust the document guides to fit the size of the document.

– Load the document pages with the side to be scanned face up.
– For information on documents that can be used and the scanning area of the
image, refer to the User’s Guide included with this machine.

7-2
3 Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed
dial number (number programmed with the address of the FTP server where the
data is to be uploaded).

– When the destination address is entered, “OTHER SETTING=,” appears.

To change transmission settings for the file format and the compression en-
coding method, press the [,] key. The “SCAN OTHER SETTING” menu
appears. For details on changing the transmission settings, refer to “Chang-
ing the transmission settings” on page 6-10.
– Specify a speed dial number between 241 and 250.
– If nothing is registered with the specified speed dial number, an error mes-
sage appears. Enter the correct speed dial number.
– If the number was incorrectly entered, press the [Back] key, and then type
it in correctly.

4 Press the [OK] key.

The destination appears.

5 Press the [Start] key.

7-3
 Scanning begins, a connection to the FTP server is established, and uploading
of the scan data begins.

2
Note
To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

!
Detail
Only FTP server address registered as speed dial numbers can be specified. FTP
server addresses can be registered as speed dial number by using Easy Web Man-
agement. Refer to “Registering speed dial destinations (FTP servers)” on
page 5-14.

A notification of the FTP server address where the data was uploaded can be sent
to up to 10 specified recipients.
When registering the speed dial destination with Easy Web Management, select
“E-mail Notification”. Refer to “Registering speed dial destinations (FTP serv-
ers)” on page 5-14.

7-4
Positioning documents on the original glass

1 Press the [Scan] key.

The machine enters Scan mode, and the Scan mode screen appears.

2 Lift open the original cover, and then position the document to be sent on the
original glass.

– Load the document page with the side to be scanned face down.
– Align the document on the scales above and to the left of the original glass.

7-5
 – For information on documents that can be used and the scanning area of the
image, refer to the User’s Guide included with the machine.

3 Press the [Speed Dial] key, and then use the keypad to type in the 3-digit speed
dial number (number programmed with the address of the FTP server where the
data is to be uploaded).

– When the destination address is entered, “OTHER SETTING=,” appears.

To change the transmission settings, such as the subject, cc address or file
format, press the [,] key. The “SCAN OTHER SETTING” menu appears.
For details on changing the transmission settings, refer to “Changing the
transmission settings” on page 6-10.
– Specify a speed dial number between 241 and 250.
– If nothing is registered with the specified speed dial number, an error mes-
sage appears. Enter the correct speed dial number.
– If the number was incorrectly entered, press the [Back] key, and then type
it in correctly.

4 Press the [OK] key.

The destination appears.

7-6
5 Press the [Start] key.

6 The “BOOK SCAN” menu appears. Press the [,] or [+] key until “AUTO DE-
TECTION” is selected, and then press the [OK] key.

– The remainder of the procedure differs depending on whether “AUTO DE-

TECTION” or “MANUAL” was selected.

!
Detail
Only FTP servers registered as speed dial numbers can be specified. FTP server
addresses can be registered as speed dial number by using Easy Web Manage-
ment. Refer to “Registering speed dial destinations (FTP servers)” on page 5-14.

A notification of the FTP server address where the data was uploaded can be sent
to up to 10 specified recipients. When registering the speed dial destination with
Easy Web Management, select “E-mail Notification”. Refer to “Registering
speed dial destinations (FTP servers)” on page 5-14.

7-7
 When “AUTO DETECTION” is selected

1 If “AUTO DETECTION” was selected in step 6 and the [OK] key is pressed,
the following screen appears.

2 Press the [OK] key.

The message “SCANNING” appears, and the following screen appears when
scanning is finished.

– When scanning a document that contains multiple pages, position the next
page of the document on the original glass, and then press the [OK] key.
Repeat this step until all pages of the document are scanned.

3 After all pages of the document are scanned, press the [Start] key.
A connection to the FTP server is established, and uploading begins. When the
transmission is finished, the message “COMPLETE” appears and the Scan
mode screen appears again.

2
Note
To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

7-8
When “MANUAL” is selected

2
Note
If “MANUAL” was selected, the scanning size can be changed.

The settings available for the scanning size are METRIC (“A3w”, “A4w”,
“A4v”, “A5w”, “A5v”, “B4w”, “B5w”, “B5v”, “FLSw”, “8Kw”,
“16Kw”, “16Kv”) and INCH (“11×17”, “11×14”, “LGLw”, “LTRw”,
“LTRv”, “INVw” and “INVv”).

1 If “MANUAL” was selected in step 6 and the [OK] key is pressed, the follow-
ing screen appears.

2 Press the [,] or [+] key until the appropriate scanning size is selected, and then
press the [OK] key.
The selected scanning size appears.

7-9
 3 Press the [OK] key.
The message “SCANNING” appears, and the following screen appears when
scanning is finished.

– When scanning a document that contains multiple pages, position the next
page of the document on the original glass, and then press the [OK] key.
Repeat this step until all pages of the document are scanned.

4 After all pages of the document are scanned, press the [Start] key.
A connection to the FTP server is established, and uploading begins. When the
transmission is finished, the message “COMPLETE” appears and the Scan
mode screen appears again.

2
Note
To stop scanning, press the [Clear/Stop] key.

If the transmission could not be completed correctly, a transmission result report

is printed.

To cancel a queued transmission of scan data, press the [Function] key, and then
select “CANCEL RESERV.”. For details, refer to the User’s Guide for fax kit
FAX-4000.

To change the scanning quality settings, refer to “Changing the scanning quality
settings” on page 6-19.

7-10
7.2 If the memory becomes full while scanning documents
If the memory becomes nearly full while documents are being scanned, a warning
message appears. Select whether to continue the transmission or to cancel it.
After a message appears warning that the memory is nearly full, the “MEM. FULL/
TX CANCEL” menu appears.
% Press the [,] or [+] key until “YES” or “NO” is selected, and then press the
[OK] key.

– If the memory became full while scanning a document from the original
glass, select “NO” when the warning message appears, and then press the
[OK] key to begin sending the scanned pages. When the transmission is
finished, the message “COMPLETE” appears, and then the Scan mode
screen appears again.
– If “YES” is selected and the [OK] key is pressed, the message “ACCEPT-
ED” appears, and then the Scan mode screen appears again.
– If “NO” is selected and the [OK] key is pressed, the message “*WAIT
MEMORY SPACE*” appears, and transmission of the scanned page be-
gins. After the transmission is finished, the scanning of the remaining pag-
es begins automatically.

7-11
 – In the MEM. FULL/TX CANCEL screen, the message “MEMORY
FULL” appears after the length of time for an automatic reset operation has
passed, and a transmission result report is printed. After any key is pressed,
the message “JOB CANCELED” appears, and then the Scan mode screen
appears.

7-12
8 Using Easy Web Management
8.1 When using Easy Web Management
In order to use Easy Web Management, optional network interface card NC-4000 and
image controller PCL-4000 must be installed.

8.2 About Easy Web Management

Easy Web Management is a device management utility integrated into the printer con-
troller for this machine. Using a Web browser, Easy Web Management can be used
as an interface to remotely control this machine.

HTTP server

Access

8-1
 Using Easy Web Management, the following operations can be performed.
- Changing the settings
– Registering destination dialing
– Changing printer settings (when PCL-4000 is installed)
– Changing network settings
- Remotely managing the status
– Viewing this machine paper tray information, consumables information and
counter totals
– Checking print jobs (Can be deleted in Administrator mode)
- Maintenance
– Resetting the network interface card and image controller
– Initializing the image controller

8-2
8.3 System requirements

Network Ethernet (TCP/IP)

Operating system Windows 98 SE, Windows Me, Windows 2000, Windows XP,
Windows Server 2003

Compatible Web browsers Microsoft Internet Explorer Ver. 5.0 or later

Netscape Navigator 4.73 or later

2
Reminder
In order to use Easy Web Management, optional network interface card NC-4000
and image controller PCL-4000 must be installed.

8-3
8.4 Accessing Easy Web Management
Easy Web Management can be accessed directly from a Web browser.

1 Start the Web browser.

2 In the Address bar, type the following IP address for the machine, and then
press the [Enter] key.
– http://<IP_address_for_this_machine>/
(Example) If the IP address for this machine is 192.168.1.20:
http://192.168.1.20/

2
Reminder
In order to access Easy Web Management, an IP address must have been as-
signed to this machine.

8-4
8.5 Structure of pages
The following page appears when the machine is accessed with Easy Web Manage-
ment.

2
Reminder
The pages and dialog boxes shown in this manual may differ from those that ap-
pear on your computer. In addition, the specifications and other information con-
cerning this product may change without notice.

Description of the pages

1 2

No. Item Description

1 Status display Icons and messages are used to display the status of the ma-
chine.

2 Tabs Click to select the desired category of settings. The following

tabs appear in User mode.
System
Job
Print
Scan
Network

8-5
 No. Item Description

3 Menu Information and settings for the selected tab are listed. The
menu that appears differs depending on the tab that is select-
ed.

4 Information and settings Details of the item selected from the menu are displayed.

5 “Admin Password” box Type in the password to log on to the Administrator mode.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

The Easy Web Management pages appear differently depending on the options
installed on the machine and the specified machine settings.

Operation
In Easy Web Management, click a tab, select a function category, and then click an
item in the menu to display the available parameters.
For items that can only be viewed, check them in the Information and settings pane.
For items where settings can be changed, change the settings in the Information and
settings pane.
The basic operation for changing settings consists of clicking a tab, selecting the de-
sired settings, then clicking the [Apply] button. Since the procedure for changing the
settings may differ depending on the parameter, refer to the page containing the cor-
responding description for the parameter.
Easy Web Management is used in the same way that Internet Web pages are viewed.
Click page links to display those pages, or click the [Back] (or [Forward]) button in
the toolbar to display the previous (or next) page.

Web browser cache

The most recent information may not appear in the Easy Web Management pages be-
cause older versions of pages are saved in the cache for the Web browser. In addition,
problems may occur when the cache is used.
When using Easy Web Management, disable the cache for the Web browser.

8-6
2
Reminder
The menus and commands may vary depending on the Web browser version. For
details, refer to the Help for the Web browser.

If the utility is used with the cache enabled and Administrator mode was timed
out, the timeout page may appear even when Easy Web Management is accessed
again. In addition, since the machine’s control panel remains locked and cannot
be used, the machine must be restarted with the main power switch. In order to
avoid this problem, disable the cache.

With Internet Explorer:

1 On the “Tools” menu, click “Internet Options”.

2 On the General tab, click the [Settings] button under “Temporary Internet
files”.

3 Select “Every visit to the page”, and then click the [OK] button.

With Netscape Navigator:

1 On the “Edit” menu, click “Preferences”.

2 Under “Category” on the left, click “Advanced”, then “Cache”.

3 Under “Document in cache is compared to document on network:”, select

“Every time”.

8-7
8.6 Logging on to Administrator mode
Some parameters in Easy Web Management should only be specified by the admin-
istrator. These parameters do not appear unless you are logged on to Administrator
mode.

To log on to Administrator mode

1 In the “Admin Password” box on the left side of the page, type the administra-
tor password.

8-8
2 Click the [Login] button.
The Administrator mode page appears.
To log off, click the [Logout] button.

2
Reminder
The default password for logging on to Administrator mode is “sysadm”.
We recommend that the administrator password be changed.

This machine cannot be used while a user is logged on to Administrator mode of

Easy Web Management.
In addition, a user cannot log on to Administrator mode while this machine is be-
ing used.

After logging on with Administrator mode, you will automatically be logged off if
no operation is performed for 10 minutes.

8-9
8.7 User mode
The User mode provides functions for checking and operating the machine on a user
level. This section contains descriptions of the items in the menu that appears on the
left side of the page when each User mode tab is clicked.

User mode tabs

You can select from five tabs (System, Job, Print, Scan and Network).

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-10
System tab — Summary
The system configuration and status of the machine are displayed. This is the first
page that appears when Easy Web Management is accessed with the Web browser.

8-11
 System tab — Details — Input Tray
The name of each installed paper drawer, the size and type of the loaded paper, the
printing orientation, the paper drawer capacities, and the status of the paper drawers
are displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-12
System tab — Details — Output Tray
The name of each installed output tray, the tray capacities, and the status of the output
trays are displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-13
 System tab — Details — ROM Version
The name of each installed controller and their ROM version are displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-14
System tab — Details — Interface Information
The name of each installed interface and their information are displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-15
 System tab — Details — Consumable
Information about the machine consumables is displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-16
System tab — Maintenance — Counter
Counters managed by the machine can be displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-17
 System tab — Online Assistance
Support information for the machine can be displayed.
The information entered on the page that appeared after clicking “Online Assistance”
in the menu on the System tab in Administrator mode is displayed.

8-18
Job tab — Print Job Management
Detailed information of the print jobs are displayed.

2
Reminder
A maximum of 20 print jobs can be displayed, and jobs that have been printed will
automatically be deleted.

Jobs specified as secure print jobs are not displayed.

2
Note
The number assigned to the job when it was queued in the machine appears as
the job number.

In order to delete a print job, you must be logged on to Administrator mode.

8-19
 Job tab — File Download
A specified file can be downloaded to this machine to be printed.

1 Click the [Browse] button, and then select the file.

2 Click the [Send] button.

The file is downloaded to this machine, then printed.

2
Reminder
Downloading the file is possible only if image controller PCL-4000 is installed.

2
Note
Some files cannot be printed, depending on their file format. Files in the following
file formats can be printed.

PCL, Text

When downloading files in formats other than those listed above, the files may
corrupted or may not be printed correctly.

8-20
Print tab — Settings — Paper Handling
Printer output settings can be viewed.
A print job sent with no settings specified is printed with these settings.

Item Description

Copies Displays the specified number of copies.

Paper Source Displays the paper drawer that is selected.

Media Path Displays the selected printing method.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-21
 Print tab — Settings — Page Layout
The paper size specified for the printer output paper size can be viewed.
A print job sent with no settings specified is printed with these settings.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-22
Print tab — Settings — Printer Setting
The settings related to the printer PCL function can be viewed.
A print job sent with no settings specified is printed with these settings.

Item Description

Orientation Displays the selected paper orientation.

Size Displays the specified font size.

Pitch Displays the specified font pitch.

Font No. Displays the specified font number.

Symbol Set Displays the symbol set that is selected.

Form Length Displays the specified page length.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-23
 Print tab — Test Print
The following test pages can be printed.
- Configuration Page
- PCL Font List

1 Click “Test Print” in the menu on the Print tab.

2 Select the test page that you wish to print.

3 Click the [Print] button.

The selected test page is printed.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-24
Print tab — Font Information
The PCL font list can be checked.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-25
 Scan tab — One-Touch Dial Setting
Registered one-touch dial settings can be viewed.

2
Reminder
“One-Touch Dial Setting” appears in the menu only if fax kit FAX-4000 is in-
stalled.

8-26
Scan tab — Speed Dial Setting
Registered speed dial settings can be viewed.

8-27
 Scan tab — Group Dial Setting
Registered group dial settings can be viewed.

2
Reminder
“Group Dial Setting” appears in the menu only if fax kit FAX-4000 is installed.

8-28
Network tab — Summary
The basic network settings can be viewed.

8-29
8.8 Administrator mode
The Administrator mode provides functions for checking and operating the machine
and changing settings on an administrator level. This section contains descriptions of
the items in the menu that appears on the left side of the page when each Administra-
tor mode tab is clicked.

Administrator mode tabs

You can select from five tabs (System, Job, Print, Scan and Network).

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-30
System tab — Summary
A summary of the system configuration for the machine and its status is displayed.

8-31
 System tab — Details
Information on the paper drawers, output trays, ROM version, interface and consum-
ables can be viewed.
The information that is displayed is the same as that displayed in User mode.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-32
System tab — Preference
Information for managing Easy Web Management can be viewed and changed.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Change Password Change the password for logging on to Administrator mode.

Refresh Rate Specify the interval that the Easy Web Management window is refreshed.

Language Select the display language for Easy Web Management.

2
Reminder
Be sure to keep the administrator password in a safe place. If the administrator
password is lost, it is no longer possible to log on to Administrator mode.

2
Note
To change the password, type the new password in both the “New Password” and
“Retype New Password” boxes.

To clear the entered data while changing the setting, click the [Clear] button.

8-33
 System tab — Save Setting
Easy Web Management settings can be saved and restored.

8-34
Save Setting
The current Easy Web Management settings can be saved.
This can be used to back up the settings.

1 Specify settings for the various parameters that appear after clicking each menu
item on each tab of Administrator mode.

2 Click “Save Setting” in the menu on the System tab.

3 Click the [Save] button.

4 When the confirmation message appears, click the [Save] button.

5 Specify the destination and the name of the file where the settings are to be
saved.

2
Reminder
The TCP/IP Configuration settings (IP address, subnet mask, default gateway,
port number and DHCP), which appear after clicking “TCP/IP Configuration”
in the menu on the Network tab, are not saved.

Restore Setting
The Easy Web Management settings can be changed to those saved in the file using
the procedure described in “Save Setting”.

1 Click the [Browse] button, and then select the file containing the settings to be
restored.

2 Click the [Restore] button.

The settings are changed to those in the selected file.

2
Reminder
Be careful since the current Easy Web Management settings will be lost.

The TCP/IP Configuration settings (IP address, subnet mask, default gateway,
port number and DHCP), which appear after clicking “TCP/IP Configuration”
in the menu on the Network tab, are not restored.

8-35
 System tab — Maintenance — NIC and Printer Controller Reset
The network interface card and image controller can be restarted.

1 Click the [Reset] button.

2 When the confirmation message appears, click the [Yes] button.

To stop resetting, click the [No] button.

2
Reminder
Jobs being processed are not saved when the reset operation is performed.

Resetting the printer controller is possible only if the image controller PCL-4000
is installed.

8-36
System tab — Maintenance — Initialize
The firmware for the network interface card and image controller can be updated or
reset to the default.

Firmware Update
The firmware for the network interface card and image controller can be updated.
Contact your technical representative for update files.

1 Click the [Browse] button, and then select the file to be used for updating.

2 Click the [Send] button.

The firmware is updated.

2
Reminder
Be careful since the current Easy Web Management settings will be lost.

Updating the firmware for the image controller is possible only if the image con-
troller PCL-4000 is installed.

8-37
 Restore Factory Defaults
The network interface card and image controller can be initialized.

1 Click the [Restore] button beside either “Printer Controller” or “NIC”.

2 When the confirmation message appears, click the [Yes] button.

To stop initializing, click the [No] button.

2
Reminder
Jobs being processed are not saved when the initialize operation is performed.

Be careful since the current Easy Web Management settings will be lost.

Initializing the printer controller is possible only if the image controller PCL-
4000 is installed.

System tab — Maintenance — Counter

Counters managed by the machine can be displayed.

2
Note
The information that is displayed differs depending on the installed options and
the specified settings.

8-38
System tab — Online Assistance
Specify the support information for the machine. This information is displayed in the
page that appears after clicking “Online Assistance” on the System tab in User mode.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Contact Specify the contact name. (maximum 32 characters)

Contact Tel. Number Specify the contact telephone number. (maximum 32 characters)

Product Help URL Specify the URL of the Web page for product information. (maximum 64 charac-
ters, excluding < and >)

Corporate URL Specify the URL of the Web page for the manufacturer. (maximum 64 characters,
excluding < and >)

Tel. Number for Specify the contact for consumables. (maximum 32 characters)
Supplies/Accesso-
ries

8-39
 Job tab — Print Job Management
Detailed information of the print jobs can be displayed, and jobs can be deleted.

2
Reminder
A maximum of 20 print jobs can be displayed, and jobs that have been printed will
automatically be deleted.

Jobs specified as secure print jobs are not displayed.

2
Note
The number assigned to the job when it was queued in the machine appears as
the job number.

Deleting jobs

1 Select the print job that you wish to delete.

2 Click the [Delete Selected Job] button.

The selected job is deleted.

8-40
Print tab — Settings — Paper Handling
Printer output settings can be specified.
A print job sent with no settings specified is printed with these settings.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Copies Specify the number of copies to be printed.

Paper Source Select the paper drawer.

Media Path Select the printing method.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

To reset the settings to their defaults, click the [Restore Factory Default] button.

8-41
 Print tab — Settings — Page Layout
The printer output paper size can be specified.
A print job sent with no settings specified is printed with these settings.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Paper Size Specify the paper size.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

To reset the settings to their defaults, click the [Restore Factory Default] button.

8-42
Print tab — Settings — Printer Setting
The settings related to the printer PCL function can be specified.
A print job sent with no settings specified is printed with these settings.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Orientation Specify the paper orientation.

Size Specify the character size.

Pitch Specify the font pitch.

Font No. Specify the font number.

Symbol Set Select the symbol set.

Form Length Specify the page length.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

2
Note
To reset the settings to their defaults, click the [Restore Factory Default] button.

8-43
 Print tab — Test Print
A test page can be printed.
The information that is displayed and the procedure for printing test pages are the
same as in User mode.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-44
Print tab — Font Information
The PCL font list can be checked.
The information that is displayed is the same as that displayed in User mode.

2
Note
The Print tab appears only if the image controller PCL-4000 is installed.

8-45
 Scan tab — One-Touch Dial Setting
One-touch dial settings can be viewed and registered.

Item Description

No. Displays the one-touch dial number (between 01 and 32).

Name Displays the name of the recipient registered with the one-touch dial number. The
display name appears in the control panel display.

Address Displays the recipient registered with the one-touch dial number.
Depending on the type of recipient registered, either a fax number or an e-mail ad-
dress is displayed.

Batch Displays the transmission time if batch transmission is specified.

[Delete] button Click this button to delete the corresponding one-touch dial settings.

2
Note
“One-Touch Dial Setting” appears in the menu only if fax kit FAX-4000 is in-
stalled.

8-46
Registering one-touch dial settings
Fax destinations, e-mail destinations, group dialing, and e-mail destinations specified
through LDAP searches can be registered with one-touch dial numbers.

1 Click a one-touch dial number that has not yet been programmed with a recip-
ient.
The One-Touch Registration page appears.

2 From the drop-down list, select the transmission method to be registered, and
then click the [Apply]button.
– If “LDAP Search” was selected, continue with step 3. If any other destina-
tion type was selected, continue with step 5.

8-47
 3 Select the LDAP server search conditions and type in the characters to be
searched for, and then click the [Apply] button.

– From the Network tab, specify the settings for the connection to the LDAP
server.
– For the characters to be entered for the LDAP search, consult with the net-
work administrator.

8-48
4 From the results of the LDAP server search, select the desired destination, and
then click the [Add] button.

5 Specify the various settings, and then click the [Apply] button.
– The settings that appear differ depending on the transmission method.

8-49
 Sample page: For a fax destination

2
Note
To view or change the settings registered with a one-touch dial number, click the
one-touch dial number whose settings are to be changed.

When “Fax” is selected:

Item Description

Destination Name Type in the name of the recipient. The display name appears in the control panel
display.

Destination Number Type in the fax number of the recipient. (maximum 30 characters)

F Code (SUB) Type in the SUB address of the F-code. (maximum 20 characters)

F Code Password Type in the password for the F-code. (maximum 20 characters)
(SID)

Transmission Speed Select the transmission speed.

Batch Time To specify a batch transmission, type in the transmission time.

8-50
When “E-Mail” or “LDAP Search” is selected:

Item Description

Destination Name Type in the name of the recipient. The display name appears in the control panel
display.

Destination Address Type in the e-mail address of the recipient. (maximum 64 characters)
If “LDAP Search” was selected, this information is already entered.

Basic Mode/Ad- Select the e-mail mode (basic mode or advanced mode) to be used for sending doc-
vanced Mode uments as Internet faxes.

Max TX Size Specify the maximum size for transmissions with advanced mode.

Max Resolution Specify the maximum resolution for transmissions with advanced mode.

Coding Mode Specify the maximum compression encoding method for scan data to be sent with
advanced mode.

2
Note
Settings for Internet faxing are applied when a transmission is specified using the
procedure for Internet fax transmissions. The settings are not applied when a
transmission is specified using the procedure for Scan to E-mail transmissions.
For details on Internet faxing, refer to the User’s Guide for fax kit FAX-4000.

When “Group Dial” is selected:

Group dial settings are specified using the same procedure as when “Group Dial Set-
ting” on the Scan tab is clicked. For details, refer to “Scan tab — Group Dial Setting”
on page 8-28.

8-51
 Scan tab — Speed Dial Setting
Speed dial settings can be viewed and registered.

Item Description

No. Displays the speed dial number (between 001 and 240).

Name Displays the name of the recipient registered with the speed dial number. The dis-
play name appears in the control panel display.

Address Displays the address of the recipient registered with the speed dial number.
Depending on the type of recipient registered, either a fax number or an e-mail ad-
dress is displayed.

[Delete] button Click this button to delete the corresponding speed dial settings.

8-52
Registering speed dial settings
Fax destinations, e-mail destinations, e-mail destinations specified through LDAP
searches, and FTP server addresses can be registered with speed dial numbers.
Transmission addresses and FTP addresses can be registered with speed dial num-
bers. Register transmission addresses with speed dial numbers 001 through 240. Reg-
ister FTP server addresses with speed dial numbers 241 through 250.

1 Click a speed dial number that has not yet been programmed with a recipient.
– If a speed dial number between 001 and 240 (transmission addresses) was
selected, continue with step 2. If a speed dial number between 241 and 250
(FTP server addresses) was selected, continue with step 5.
The Speed Dial Registration page appears.

2 From the drop-down list, select the transmission method to be registered, and
then click the [Apply]button.
– If “LDAP Search” was selected, continue with step 3. If any other destina-
tion type was selected, continue with step 5.

8-53
 3 Select the LDAP server search conditions and type in the characters to be
searched for, and then click the [Apply] button.

– From the Network tab, specify the settings for the connection to the LDAP
server.
– For the characters to be entered for the LDAP search, consult with the net-
work administrator.

4 From the results of the LDAP server search, select the desired destination, and
then click the [Add] button.

8-54
5 Specify the various settings, and then click the [Apply] button.
– The settings that appear differ depending on the transmission method.

Sample page: For an e-mail destination

2
Reminder
“Fax” can be selected only when fax kit FAX-4000 is installed on the machine.

2
Note
To view or change the settings registered with a speed dial number, click the
speed dial number whose settings are to be changed.

When “Fax” is selected:

Item Description

Destination Name Type in the name of the recipient. The display name appears in the control panel
display.

Destination Number Type in the fax number of the recipient. (maximum 30 characters)

F Code (SUB) Type in the SUB address of the F-code. (maximum 20 characters)

F Code Password Type in the password for the F-code. (maximum 20 characters)
(SID)

8-55
 Item Description

Transmission Speed Select the transmission speed.

When “E-Mail” or “LDAP Search” is selected:

Item Description

Destination Name Type in the name of the recipient. The display name appears in the control panel
display.

Destination Address Type in the e-mail address of the recipient. (maximum 64 characters)
If “LDAP Search” was selected, this information is already entered.

Basic Mode/Ad- Select the e-mail mode (basic mode or advanced mode) to be used for sending doc-
vanced Mode uments as Internet faxes.

Max. TX Size Specify the maximum size for transmissions with advanced mode.

Max. Resolution Specify the maximum resolution for transmissions with advanced mode.

Coding Mode Specify the maximum compression encoding method for scan data to be sent with
advanced mode.

2
Reminder
“Internet Fax Setting” is available only when fax kit FAX-4000 is installed on the
machine.

2
Note
Settings for Internet faxing are applied when a transmission is specified using the
procedure for Internet fax transmissions. The settings are not applied when a
transmission is specified using the procedure for Scan to E-mail transmissions.
For details on Internet faxing, refer to the User’s Guide for fax kit FAX-4000.

8-56
When “FTP Server Address” is selected:

Item Description

Destination Name Type in the name of the recipient. The display name appears in the control panel
display.

FTP Server Address Specify the IP address or the host name of the FTP site where the scan data will be
sent. (maximum 64 characters)

Directory Specify the directory on the FTP site where the scan data will be saved. (maximum
128 characters)

Use Proxy Select this check box to access the FTP site through a proxy server.

Remote Port Number Specify the port number (1 through 65535) for the remote host when a proxy server
is not used. Normally, port number 21 is used.

E-mail Notification Select this check box to send an e-mail message as notification that the scan data
has been uploaded to the FTP server.

Notification Address Type in the e-mail addresses (up to 10) of the recipients for e-mail notification.
(maximum 64 characters)

Anonymous Select this setting when the FTP site of the recipient is an anonymous FTP server.

Private Site Select this setting when the FTP site of the recipient requires user authentication,
and then specify the following.
User Name: Specify the user name for logging on to the FTP site. (maximum 20
characters)
Password: Specify the password for the user name for logging on to the FTP site.
(maximum 20 characters)
Confirm: Type in the same password again for confirmation.

8-57
 Scan tab — Group Dial Setting
Group dial settings can be viewed and registered.

Item Description

No. Displays the group dial number (between 01 and 32).

Name Displays the name of the recipient registered with the group dial number. The dis-
play name appears in the control panel display.

Address Displays the recipient registered with the group dial number.
Depending on the type of recipient registered, either a fax number or an e-mail ad-
dress is displayed.

[Delete] button Click this button to delete the corresponding group dial settings.

2
Reminder
“Group Dial Setting” appears in the menu only if fax kit FAX-4000 is installed.

8-58
Registering group dial settings
With group dialing, multiple recipients from registered one-touch dial destinations
and speed dial destinations can be registered together as a group.
The group dial destinations are registered as a single one-touch dial number.

1 Click a group dial number that has not yet been programmed with recipients.
The Group Dial Registration page appears.

2 Type in the name of the group dial destination.

3 Select the one-touch dial numbers and speed dial numbers to specify the recip-
ients (up to 50) to be registered in the group.
– To select a recipient, select the check box to the left of the recipient’s name
in the list.

4 Click the [Apply] button.

8-59
 2
Note
FTP server addresses cannot be registered as a group.

To view or change the settings registered with a group dial number, click the
group dial number whose settings are to be changed.

8-60
Scan tab — Fax Configuration
User information and transmission conditions for faxes can be viewed and registered.

8-61
 Item Description

User Name Type in the name of the sender.

Fax Nmber Type in the fax number of the sender.

Scan Contrast Select the scanning density.

Image Quality Select the image quality.

Default TX Select the transmission mode given priority.

Header Select whether or not the header is added.

Memory RX Mode Select whether Memory RX mode is turned on or off.

If Memory RX mode is turned on, type in the starting and ending time for reception
and the password.

Auto RX Mode Select whether Auto RX mode is turned on or off.

Number of Rings Specify the number of rings before picking up.

Footer Enable Select whether or not the footer is printed.

Reduction RX Select whether or not large-sized documents are reduced when they are received.

Print at Receiving Specify the print timing for received data.

Forward Mode Select whether or not to forward received fax documents.

Print only: Select this setting to not forward the document.
Forward: Select this setting to forward the received fax document to the specified
fax number or e-mail address.
Print & Forward: Select this setting to forward the received fax document to the
specified fax number or e-mail address at the same time that this machine prints it.

Forward Address Type in the forwarding address (fax number or e-mail address) when “Forward” or
“Print & Forward” is selected for “Forward Mode”.

Basic Mode/Ad- Select the e-mail mode (basic mode or advanced mode) to be used for sending doc-
vanced Mode uments as Internet faxes.

Max. TX Size Specify the maximum size for transmissions with advanced mode.

Max. Resolution Specify the maximum resolution for transmissions with advanced mode.

Coding Mode Specify the maximum compression encoding method for scan data to be sent with
advanced mode.

Closed Network RX Select whether or not the network is closed.

Tone/Pulse Select whether a tone or pulse transmission line is being used.

Line Monitor Vol- Select the line monitoring volume.

ume

PSTN/PBX Select whether a public telephone line or a private branch exchange is used. For a
private branch line, type in the outside line access number.

Reporting Select the reports to be printed.

Tray Lock Select the paper drawers that cannot be used.

8-62
2
Reminder
“Fax Configuration” appears in the menu only if fax kit FAX-4000 is installed.

Scan tab — Downloading/Uploading Destination List

The specified one-touch dial and speed dial settings can be saved and restored.

Download
The specified one-touch dial and speed dial settings can be saved.
This can be used to back up the settings.

1 Click the [Apply] button beside “Download”.

2 When the confirmation message appears, click the [Save] button.

3 Specify the destination and the name of the file where the settings are to be
saved.

8-63
 Upload
The one-touch dial and speed dial settings can be changed to those saved in the file
using the procedure described in “Download”.

1 Click the [Browse] button, and then select the file to be uploaded.

2 Click the [Apply] button.

The one-touch dial and speed dial settings are changed to those in the selected
file.

2
Reminder
Be careful since the current one-touch dial and speed dial settings will be lost.

Network tab — Summary

The basic network settings can be viewed.
The information that is displayed is the same as that displayed in User mode.

8-64
Network tab — TCP/IP Configuration
Specify the TCP/IP information for the network.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

IP Address Specify the IP address of the machine.

Subnet Mask Specify the subnet mask of the connected network.

Default Gateway Specify the default gateway address of the connected network.

Base Port Number Specify the port number for RAW printing.

DHCP(APIPA) Select this option when a DHCP server or APIPA (automatic private IP addressing)
is used to automatically assign the IP address.

IP Address in Select this option when a fixed IP address is used.

NVRAM

SNMP Select whether or not SNMP is enabled.

SLP Select whether or not SLP is enabled.

LPD Select whether or not LPD is enabled.

8-65
 2
Reminder
To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

Network tab — NetWare Configuration — NetWare Setting

Specify the NetWare information for the network.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Frame Type(*) Select the frame type.

Print Server Name Type in the name of the print server. (maximum 63 characters, excluding / \ : ; , *
[ ] < > | + = ? and .)

NDS Context Name Type in the preferred NDS context name. (maximum 191 characters, excluding / \
: ; , * [ ] < > | + = and ?)

Print Server Pass- Type in the password for the print server. (maximum 63 characters)
word

Password Retype

Preferred File Server Type in the name of the preferred print server for Bindery. (maximum 63 charac-
ters, excluding / \ : ; , * [ ] < > | + = ? and .)

8-66
 Item Description

Preferred NDS Tree Type in the preferred NDS tree name. (maximum 63 characters, excluding / \ ; : ,
* [ ] < > | + = ? and .)

Print Queue Scan Specify the interval for scanning the print queue. (Range: 1 to 65535 seconds)
Rate(*)

Mode(*) Select either “PServer” or “Nprinter/Rprinter” as the operating mode for the print
server.

Printer Number Type in the Nprinter/Rprinter printer number. (Range: 0 to 254)

Connection Mode Specify the NetWare emulation mode. (“Directory Services (NDS)”, “Bindery”
and “Directory Services/Bindery”)

2
Reminder
To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

After changing the settings for parameters marked with an asterisk (*), turn this
machine off, then on again.

The NetWare information that can be specified differs as shown below, depending on
the emulation mode and service mode settings selected for NetWare.

Service mode Nprinter PServer

Emulation mode NDS Bindery NDS Bindery

NetWare Configuration Enable NetWare (Select the check Enable NetWare (Select the check
box.) box.)

Frame Type AutoDetect (Select the frame type AutoDetect (Select the frame type
according to the network environ- according to the network environ-
ment.) ment.)

Print Server Name Print server name specified on the Print server name specified on the
NetWare server NetWare server

NDS Context Name Name of the Not necessary to Name of the Not necessary to
context that specify context that specify
connects to connects to
PServer PServer

Print Server Password Specify only when setting from the Specify only when setting from the
NetWare server. NetWare server.
Password Retype

Preferred File Server Not necessary to Name of the file Not necessary to Name of the file
specify server that con- specify server that con-
nects to PServer nects to PServer

8-67
 Service mode Nprinter PServer

Emulation mode NDS Bindery NDS Bindery

Preferred NDS Tree Name of the tree Not necessary to Name of the tree Not necessary to
where Pserver specify where Pserver specify
logs on logs on

Print Queue Scan Rate 1 (Change as necessary.) 1 (Change as necessary.)

Mode Nprinter PServer

Printer Number 1 (Change according to the setting.) 1 (Change according to the setting.)

Connection Mode Directory Serv- Bindery Directory Serv- Bindery

ices ices

Network tab — NetWare Configuration — NetWare Status

The server and print queue name are displayed to show the NetWare connection sta-
tus.

8-68
Network tab — IPP Configuration

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Enable IPP Select whether or not IPP printing is enabled.

Printer Name Type in the printer name. (maximum 127 characters)

Printer Location Type in the printer location. (maximum 127 characters)

Printer Information Type in the printer information. (maximum 127 characters)

Printer Driver In- Type in the URL for the printer driver. (maximum 127 characters)
staller

Printer Maker and Type in the name of the printer’s manufacturer and model. (maximum 127 charac-
Model ters)

More Printer Infor- Type in printer information for the manufacturer. (maximum 127 characters)
mation — Manufac-
turer

Operations Support- Select the print operations supported by IPP.

ed

Document Format Select the formats supported by IPP.

Supported

Document Format Select the format used by IPP.

8-69
 Item Description

Message from Oper- Type in the message from the administrator. (maximum 127 characters)
ator

job-k-octets-support- The setting is only displayed.

ed

2
Reminder
To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

“vnd.hp-pcl” under “Document Format Supported” can be used only if the im-
age controller PCL-4000 is installed.

8-70
Network tab — SMTP & POP3 Configuration
Specify the SMTP and POP3 information for e-mail transmission/reception.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Enable POP before Select whether or not POP before SMTP is used. In order to perform user authen-
SMTP tication with POP before SMTP, some settings must be specified so that the mail
server can be accessed correctly with POP.

SMTP Server Ad- Specify the IP address or host name for the SMTP server. (maximum 64 characters)
dress

Default Subject for Specify the default subject used when sending scan data attached to an e-mail mes-
E-mail Attachment sage. (maximum 20 characters)

Sender name Specify the sender name used when sending scan data attached to an e-mail mes-
sage. (maximum 20 characters)

E-Mail Address Specify the e-mail address of the sender. (maximum 64 characters)

Port Number Specify the port number (between 1 and 65535) of the SMTP server. Normally,
port number 25 is used.

SMTP Server Time- Specify the amount of time until communication with the SMTP server times out
out (between 30 and 300 seconds).

Text Insert Select to insert the body text of the e-mail message.

8-71
 Item Description

Basic Mode/Ad- Select the e-mail mode (basic mode or advanced mode) to be used for sending doc-
vanced Mode uments as Internet faxes.

Max. TX Size Specify the maximum size for transmissions with advanced mode.

Max. Resolution Specify the maximum resolution for transmissions with advanced mode.

Coding Mode Specify the maximum compression encoding method for scan data to be sent with
advanced mode.

POP3 Server Ad- Specify the IP address or host name for the POP3 server. (maximum 64 characters)
dress

Account Name Specify the account name used to log on to the POP3 server. (maximum 64 char-
acters)

Password Specify the password used to log on to the POP3 server. (maximum 32 characters)

Auto Reception Select whether or not the Auto Reception function is used.

INTERVAL Specify the time interval (between 1 and 60 minutes) for checking for new e-mail
messages during automatic reception.

Reply Address Specify the e-mail address where a reply is sent to error messages. If an error oc-
curs, a reply to the error message is sent to the e-mail address specified here. Nor-
mally, the e-mail address of the administrator is specified. (maximum 64
characters)

Port Number Specify the port number (between 1 and 65535) of the POP3 server. Normally, port
number 110 is used.

POP3 Server Time- Specify the amount of time (between 30 and 300 seconds) until the connection with
out the POP3 server times out.

Header Print Select whether or not the header (title or sender) is printed.

8-72
2
Reminder
“Auto Reception”, “INTERVAL”, “Reply Address”, “Header Print” and the set-
tings below “Internet Fax Setting” appear in the page only if fax kit FAX-4000 is
installed.

To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

Network tab — FTP & DNS Configuration

Specify the FTP proxy server information and the DNS information.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

FTP Proxy Server Specify the IP address of the proxy server when the FTP server is accessed using a
Address proxy server.

Remote Port Number Specify the port number (between 1 and 65535) of the proxy server.
of Proxy

FTP Server Timeout Specify the amount of time (between 5 and 300 seconds) until the connection with
the FTP server times out.

Enable DNS Server Select this check box if DNS is used.

DNS Server Address Specify the IP address of the DNS server when the “Enable DNS Server” check
box above is selected.

8-73
 2
Reminder
To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

Network tab - LDAP Configuration

Specify the LDAP server information when an LDAP server is used for searching for
destinations.

To change the settings, specify the various settings, and then click the [Apply] button.

Item Description

Server Address Specify the LDAP server address. (maximum 64 characters)

Port Number Specify the port number (between 1 and 65535) to be used for communication with
the LDAP server.

Enable SSL Select whether or not to use SSL/TLS to communicate with the LDAP server.

Search Base Specify the starting point for LDAP searches. (maximum 64 characters)

Attribute for Opera- Specify the attribute for performing LDAP searches from the control panel. (max-
tion Panel imum 32 characters)

Attribute for Web Specify the attribute for performing LDAP searches from Easy Web Management.
Tool (maximum 32 characters)

8-74
Item Description

Search Method Specify the condition for performing LDAP searches. Select “Begin”, “Contain”
or “End” for the item in the search base.

Timeout Specify the amount of time (between 5 and 300 seconds) until an LDAP search
times out.

Maximum Search Specify the maximum number of items (between 5 and 100) that can be received
Results as LDAP search results.

Authentication Select the LDAP authentication method. The settings that can be specified differ
Method depending on the selected authentication method. If “anonymous” is selected, it is
not necessary to specify the domain name, logon name and password.

LDAP Account If any setting other than “anonymous” is selected as the authentication method,
type in the name of the LDAP account. (maximum 255 characters)

Password If any setting other than “anonymous” is selected as the authentication method,
type in the password. (maximum 32 characters)

Domain Name Specify the necessary domain name used to connect to the LDAP server. (maxi-
mum 64 characters)

2
Reminder
To change the settings on the Network tab, click the [Apply] button, and then, af-
ter “Updated Successful” appears, click the [Reset] button on the page that ap-
pears after clicking “NIC and Printer Controller Reset” in the menu under
“Maintenance” on the System tab; otherwise, the changes to the settings will not
be applied.

2
Note
An address search using the LDAP server can be performed from the Scan tab of
Easy Web Management.

For the attributes to be specified for “Attribute for Operation Panel” and “At-
tribute for Web Tool”, consult with the network administrator.

8-75
8-76
9 Troubleshooting
This chapter provides details on the causes for error messages to appear and the var-
ious operations to correct the problem.

9.1 Main error messages and their remedies

Message Cause Remedy

COMMUNICATION ERROR Communication with the server is Check the transmission/reception

XXXX server not possible because of some results report.
problem in the machine or the Consult with the network admin-
condition of the network or serv- istrator.
er.

CANNOT CONNECT A connection to the server cannot Check that the Ethernet cable is
XXXX server be established. correctly connected. (See
p. 1-12.) Check the parameters
settings on the “E-MAIL SET-
TING 1”, “E-MAIL SETTING
2” and “NETWORK SETTING”
menus. Consult with the network
administrator.

CANNOT GET IP The IP address could not be as- Consult with the network admin-
XXXX server signed by the DNS or DHCP istrator.
server.

DISCONNECT The connection to the server was Consult with the network admin-
XXXX server cut. istrator.

WRONG PASSWORD The password is incorrect, so the For the POP3 server, check the
XXXX server machine could not log on to the settings on the “E-MAIL SET-
server. TING 2” menu. Consult with the
network administrator.

MEM. FULL/TX CANCEL While sending e-mail, the size of Retrieve the transmission data
the image data has exceeded the stored in the memory.
capacity of the memory.

MEMORY FILE FULL While sending e-mail, the maxi- Retrieve the transmission data
mum number of stored files was stored in the memory.
used.

SERVER MEMORY FUL The memory of the SMTP server Consult with the network admin-
SMTP Server has become full while sending e- istrator.
mail.

FTP SERVER ERROR While uploading scan data, the Consult with the network admin-
data could not be correctly up- istrator.
loaded to the FTP server.

9-1
9.2 Troubleshooting
Network printing
If network printing cannot be performed, check for the following.

Problem Cause Remedy

1 Did the machine re- Yes A machine error (out of paper, Check the machine status and
ceive the print job? out of toner, etc.) occurred. correct the error.

No The data has not been re- Continue with 2.

ceived.

2 Is there a response from Yes The print destination port set- Specify the correct port.
pinging sent from the ting is incorrect.
computer to the control-
ler? The computer is temporarily Restart the computer.
malfunctioning.

The printer driver is not in- Follow the procedure to cor-

stalled correctly. rectly uninstall, then re-install
the printer driver.

No The machine is temporarily Restart the machine.

malfunctioning.

The network cable is discon- Correctly connect the cable, or

nected or the relay device is restart or replace the relay de-
faulty. vice.

The IP address and/or subnet Specify the correct IP address

mask is incorrectly specified. and subnet mask.

Scan to E-mail

Problem Cause Remedy Page refer-

ence

Transmission is not The connections are incorrect. Check the indicators on the —
possible. hub and check the connec-
tions.

The settings necessary for the Specify the necessary network p. 4-1
device are not registered. settings.

The LAN cable is damaged. Replace the LAN cable. —

9-2
 Problem Cause Remedy Page refer-
ence

Transmission is possi- The recipient’s terminal is not Change the size, resolution p. 6-10
ble, but the image can- able to handle the sent image. and compression encoding p. 6-19
not be outputted at the method so that they are sup-
recipient’s terminal or ported by the recipient’s ter-
computer. minal, and then try sending the
data again.

The document was sent with With some e-mail applica- p. 4-26
no text inserted. tions, if an e-mail message is
received containing no text
and only an attached file, it
may not be possible to open
the attached file. Therefore,
text should be inserted into the
document that is sent.

Easy Web Management

Problem Cause Remedy Page refer-

ence

A connection to Easy The IP address for the device Specify the IP address. p. 4-9
Web Management can- is not specified correctly.
not be established.
The URL setting in the Web In the “Address” box, type the p. 8-4
browser is incorrect. IP address of the specified de-
vice.

The settings in the Web Even though the device can be

browser are incorrect. accessed, certain settings must
be specified according to the
network configuration in or-
der to establish a connection.
For details, contact your net-
work administrator.

If proxy settings are specified Use the proxy settings in the —

with the browser and the IP browser to add the IP address
address of this copier cannot of this copier to the list of ex-
be recognized by the proxy ceptions that the proxy server
server, the Easy Web Manage- will not use.
ment window cannot be dis-
played.

The LAN cable is damaged. Replace the LAN cable. —

The text in the window The browser is too small. Increase the size of the brows- —
is disorganized. er.

An appropriate font size is not Specify an appropriate font —

selected. size for the computer and in
the browser.

“·” appears in the win- Depending on the browser, — —

dow. this character may appear.

Some deleted charac- The operation differs depend- Reload the browser window —
ters remain in the win- ing on the browser used. or rescan.
dow.

9-3
 Problem Cause Remedy Page refer-
ence

The number of digits in Depending on the browser, — —

an input or display area scroll within the input area. If
and the number of char- this is not possible, this should
acters that can be regis- not affect the actual setting
tered are different. operation, although it may be
a problem for displaying.

Some characters cannot Depending on the operating — —

be specified or dis- system, some characters can-
played. not be specified or displayed.

Space characters cannot Spaces entered at the end of — —

be specified or dis- words may be removed.
played.

Entered data was erased Depending on the browser, — —

when an error occurred settings that appear as “*”,
while specifying set- such as passwords, may be
tings. erased.

9-4
10 Appendix
10.1 Main product specifications
Network printing

Interface Ethernet 10/100Base-T /TX (RJ-45)

TCP/IP service ARP, BootP, DHCP, IPP, lpr/lpd, Raw Socket, HTTPd 1.1,
SLP, AutoIP*1

NetWare service Bindery, NDS, Pserver mode, Nprinter mode, NDPS

Frame Type (802.3, 802.2, 802.3 SNAP, Ethernet-II, AutoDetect)

*1
AutoIP (APIPA (automatic private IP addressing)) is a function for automatically
assigning to the network interface card an IP address beginning with 169.254 and sub-
net mask 255.255.0.0. If a network device on the same network has been assigned an
IP address and subnet mask with the AutoIP function, those network devices can
communicate with each other.

Scan to E-mail/Scan to Server (FTP)

Communication protocol E-mail transmission: SMTP, TCP/IP

FTP transmission: FTP, TCP/IP

Resolution 150×150 dpi, 300×300 dpi, 600×600 dpi

Data format E-mail format: MIME

Attached file format: TIFF, PDF

Compression encoding MH, MR, MMR

method

Network Ethernet LAN (10BASE-T and 100BASE-TX connections)

10-1
10-2