REGULATIONS FOR THE REGISTRATION OF

PRIVATE HIGHER EDUCATION INSTITUTIONS

APPLICATION FOR REGISTRATION AS A

PRIVATE HIGHER EDUCATION INSTITUTION

(Form APX-01)

Note: Applicants must consult the document: A Guide for Completing the Application for Registration
as a Private Higher Education Institution.
 A. ADMINISTRATIVE DATA

1. Legal name of the applicant

2. Particulars of authorised contact person

a) Name

b) Designation of contact person (e.g. MD, Principal, Head of Academic Affairs)

c) Telephone number

d) Fax number

e) E-mail address

3. Postal address of the applicant

Code
4. Physical address and contact details of head office

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 Code

Telephone

Fax

E-mail address

5. Physical address and contact details of main campus

Code

Telephone

Fax

E-mail address

6. Website address

B. COMPANY REGISTRATION AND GOVERNANCE PARTICULARS

7. Legal name of the applicant (same as in Item 1)

8. Official trading name, abbreviation, acronym or translation (if applicable)

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9. Type of juristic person

10. Company registration number

11. Indicate whether the applicant is a local or foreign juristic person

12. If foreign, indicate the country of origin

13. Details of the parent institution

a) Name of the parent institution

b) Name of the head of the parent institution

c) Postal address

Code

d) Physical address

Code

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 e) Telephone number

f) Fax number

g) E-mail address

h) Website address

14. Particulars of the Management

a) Chief Executive Officer or head of the institution

i) Name

ii) Title

iii) Identity number (passport number and citizenship if not South African)

iv) Telephone number(s) including cellular phone number, if available

v) Fax number

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 b) Names and identity numbers of the applicant’s current directors

Surname & Initials Title Designation Identity Passport

Number number

15. Domicilium citandi et executandi and contact details of the applicant

Code

Telephone

Fax

E-mail address

16. Holding company or any other organisation to which the applicant is subordinate

17. Relationship between the applicant and the holding company or other organisation

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18. List of owners in accordance with the Articles of Association

Surname & Initials Title Identity Number

19. Details of the applicant’s auditors

a) Name of the applicant’s auditor

b) Registration number issued by the Public Accountants’ & Auditors’ Board

20. Tax and business registration details

a) VAT Registration Number

b) Income Tax Number

c) Business Registration Number

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C. PARTICULARS OF LEARNING PROGRAMMES

21. Table 01: Programmes submitted to the HEQC for accreditation

Entrance Mode of Language Minimum Contact with

Name of programme
requirements delivery of duration in students
instruction months
Full- Part-
time time

22. Table 02: Proposed sites for programme delivery

Name Physical address Programmes to be delivered

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D. STAFF AND STUDENT DATA

23. Table: 03: Total staff expected to be employed and students to be registered for higher
education programmes during the first three years of operation. The data should be
expressed as headcount only.

Year 1 Year 2 Year 3

Students

Academic /Research staff

Full-time
Part-time
Support staff
Full-time
Part-time
Service staff
Full-time
Part-time

24. Table 04: Data for each higher education programme.

NQF NQF Name of the programme Student

field level headcount
enrolment
Year Year Year
1 2 3

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25. Table 05: Higher education programmes for which the applicant provides or proposes
to provide support on behalf of another institution.

NQF NQF Name of the Certifying institution Student Nature of

field level programme headcount support
enrolment

E. DATA ON FET AND GET PROGRAMMES

26. (a) Do you offer any programmes in the GET band?

(b) If yes, provide the provincial registration number as an independent school or ABET
Centre

27. Do you offer any programmes in the FET band?

28. Table: 06: Total teaching staff employed and learners enrolled, expressed as headcount,
for the GET and FET programmes.

GET FET

Teaching staff
Headcount

Students
Headcount

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F. FINANCIAL VIABILITY REPORTS AND LEGAL DOCUMENTS

29. ANNEXURE A(1): Audited annual financial statements OR Audited financial forecasts.

30. ANNEXURE A(2): Business Plan.

31. ANNEXURE A(3): Surety agreement.

32. ANNEXURE B: Company registration documents.

33. ANNEXURE C: Occupational health and safety compliance audit report(s).

34. ANNEXURE D: Business registration certificate.

G. QUALITY ASSURANCE AND MONITORING

35. ANNEXURE E: Declaration on application for accreditation.

36. ANNEXURE F: Undertaking on institutional capacity.

37. ANNEXURE G: Declaration on monitoring and evaluation.

H. INTER-INSTITUTIONAL AGREEMENTS AND MARKETING

INFORMATION

38. ANNEXURE H: Inter-institutional agreements.

39. ANNEXURE I: Student prospectus, calendar or brochure.

I. ADMISSION INFORMATION AND STUDENT RULES

40. ANNEXURE J: Enrolment forms, student contracts and rules and regulations.

J. DECLARATION ON NON-DISCRIMINATION

41. ANNEXURE K: Non-discrimination declaration.

K. ADDITIONAL INFORMATION TO BE SUBMITTED BY FOREIGN

APPLICANTS ONLY

42. ANNEXURE L: Declaration on equality of qualifications.

43. ANNEXURE M(1): Proof of recognition in the country of origin.

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44. ANNEXURE M(2): Proof of accreditation in the country of origin.

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