Summer Internship File
Summer Internship File
On
of the degree in
Of
Batch -2020-22
PREFACE
In its broadest sense summer training project report is necessary to make the students of
business school familiar with the industrial environment prevailing in the world. To be
competitive and work aggressive, students need to know the policies, procedures and
the trends going on in the present industrial world.
The purpose and objective of this project report is to find out the
AKNOWLEDGEMENT
At the onset I must bow down in reverence to the almighty that blessed us with the
understanding & prevalence that is needed in this kind of project report.
With great pleasure I express my heartiest thanks to Dr. Vikas Jain (Head- MBA Deptt.). I
would like to extend my sincere thanks to Ms . Sandhaya Singh [Designation- Deptt. Of
Management Studies], without whose unrelated support and guidance, this project would just
not have been possible. I am very thankful for his invaluable guidance, support, and affable &
friendly nature. She guided me at each and every stage of project.
At last I would like to extend my sincere thanks to all the respondents to whom I visited for
giving their support and valuable information, which helps me in completing my project
work.
BULBUL SINGH
Roll
No:2001730700018
DECLARATION
I also declare that the content of this project is purely a part of this comprehensive
project work and the content has not been submitted to any other university for the
award of any degree, diploma or fellowship
Further, I assign the right to the university to use the information and contents of
this project report to develop cases, case leads, and papers for publication or for use
in teaching.
BULBUL SINGH
MBA-3rd
Semester
[Link]
SUMMER TRAINING REPORT SUPERVISIOR
CERTIFICATION
SIGNATURE:
Acknowledgement……………………………………………………
Student’s Declaration……………………………………………………………..
College Certificate…………………………………………………………….
17.0 Questionnaire
18.0 Bibliography
CHAPTER-1
This subject is a major at many universities, or a minor in the business school. It is also
known as personnel administration, which is functionally an equivalent term.
A business unit needs employees to look after different activities. This is called
manpower or human resource. Such human resource needs to be developed fully so
that it will make positive contribution for the progress and prosperity of a business
unit. For this systematic development and management of human resources is
necessary. Human Resource Management (HRM) deals with:
Training
Self-development
Promotions
Performance appraisal of manpower recruited in an organization.
HRM is an organized learning experience aimed at matching the organizational
need for career growth and development. It is a process involving series of learning
activities designed to acquire desired level of competence among employees. HRM
is a continuous process and it needs money. Such investment creates a team of
efficient, skilled and trained manpower which brings success and stability to a
business unit. HRM programmes offer long term benefits to an organization.
1.2 Characteristics of Human Resource Management:
HRM is basically for developing team spirit in the whole organization. For this,
departments and levels of management are properly integrated. Team spirit
facilitates orderly growth of the organization in the right direction.
(6). Huge spending by Management:
All companies invest huge money on HRM activities but such expenditure is
absolutely essential for survival in the present competitive business world. HRM
programmes create matured, skilled and efficient manpower, which is a valuable
asset of a business unit.
HRM programmes are needed in order to create stable, efficient, skilled and matured
manpower required by an enterprise for the present and future period.
HRM activities are needed for updating the quality of manpower as per the growing
and changing needs of an enterprise. This avoids managerial obsolescence. Even the
vacancies at higher levels can be filled in internally due to HRM programmes as they
provide training and opportunities of self-development to employees working at lower
levels.
(3). To develop strength for survival:
HRM programmes are necessary for survival in the present competitive marketing
environment. An enterprise can face market competition only by improving
quality, reducing costs and avoiding wastages. All this is possible through HRM.
Technological changes are taking place rapidly in every area of business. HRM
programmes are needed in order to absorb technological changes taking place with
speed. In fact, introduction of new technology, computers, automation, etc. will not
be possible unless training is provided to the manpower.
HRM activities are needed to meet the manpower requirements resulting from
expansion and diversification programmes undertaken at the enterprise level.
Attention should be given to HRM much before the introduction of expansion
programme.
(8). To utilize production capacity fully:
HRM is needed in order to use the available production capacity to the optimum level. It
provides skilled manpower for this purpose.
CHAPTER-2
The word bank is derived from the Italian banca, which is derived from German
language and means bench. The terms bankrupt and "broke" are similarly derived
from banca rotta, which refers to an out of business bank, having its bench
physically broken. Money lenders in Northern Italy originally did business in open
areas, or big open rooms, with each lender working from his own bench or table.
Human resource management (HRM) has long been overlooked in the corporate
sector in the country where a small section, comprising mostly the multi-national
companies was practicing the same. With the growing realization of proper HRM
in the corporate sector, it has grown into an important activity. Now the head of
HRM is an important member of the senior teams of any thriving business.
Although the idea is new for many local businesses where entrepreneurs are at the
beginning of the learning curve yet in reality the theme is getting support from the
organized entrepreneurs.
The banking sector has grown from a few institutions primarily involved in deposit
acceptance and trade finance into a complex multi-player markets where large
number of commercial banks, financial institutions and specialized banks are
operating with various products and activities.
The banking has become a complex activity within the financial market linked
directly and indirectly with an over-all national growth and its impact as an integral
part of regional segment of a global banking environment. Almost every bank and
financial institution is involved in various functions in a day's job and thus requires
a highly effective team and appropriate manpower to run the show. Corporate goals
are translated into viable realities and profits only with human element that play
their due role in achieving the desired results.
Thus even the high automation would require proper man behind the machine to
make things happen. This idea has been realized by top management in progressive
banks. Like many other organized sectors, banking requires multi-layer manpower
for its various requirements of professionals and support staff. The range may
require reasonably educated security guards on the one end and a highly educated
and trained professional as head of corporate finance at the other. With
liberalization of activities within the banking sector, for example, more emphasis
on consumer and house finance and personal loans, etc. banking has turned itself
into a more market-based business where banks have expanded their reach more to
customers' door steps in a big way making banking more practical. This has further
highlighted the need for proper deployment of man-power to run banks efficiently.
For many years, HRM banks like other institutions have been handling this
sensitive activity through respective personnel departments. This means human
resources were managed like other physical assets e.g. pieces of furniture,
calculators, equipment and appliances.
On the one hand it is the assigned duty and task they are to perform and for which
they are paid by their employer, on the other they think of their long run goals and
objectives.
By no means, their brains can be controlled to think beyond the current situation of
employment. Managing this educated, skillful and trustworthy work force is not an
easy job. A few of the current challenges faced by the banking industry in terms of
human resource management may be the following:
To make the Indian Banking System stronger, efficient and low-cost, the creation
of fundamentals must include in the bank‘s operations, strategies and processes:
strengthening the prudential norms and market discipline; adoption of international
benchmarks; management of organizational change and consolidation within the
financial system; upgrading the technological infrastructure of the financial system;
and human resource development as the catalyst of the transformation (2002).
The Human Resource field in the Banking Industry is considered as one of the
process of discovery and transformation. The field of Human Resource can be
described as emergent and dynamic within the cultural business aspect in a
Banking Industry. The success of today‘s banking business will sparsely depends
on the human resources of the organization, in which plays a crucial role in
providing the services needed.
The evolution of banking system in India affected the human resource practices,
recruitment and selection practices, and training system. It is very important that
the details of human resource are discussed along with the employees, to build their
own career planning, perceptions and development.
The primary strength of the industry is the human resource that is why the efforts to
develop the skills and management are the main subject placed before the human
resource. A major challenge for many banks will be to develop the special
competencies and skills for credit appraisal and risk management. Putting the
information technology is a key contributed in human resource development.
Therefore, the HR model of the future will require professionals to be both driving
and anticipating change, understanding the complexities of the new business
environment and forces shaping it.
The HR planning, the start of the strategy, illustrates the process of developing
human resource plan. The strengths and weaknesses of staffing options such as
outsourcing, use of contingent workers, and downsizing are involved in planning.
Beyond the human resource strategies are the rewarding and compensating that can
strengthen or weaken the employee effectiveness. In order to give recognition and
increase motivational levels amongst the employees, some Banks linked the
individual performance in an incentive scheme – or for some rewards that may
come into any form .In summary, all of the HRM strategies and function should be
aligned to help the company meet its objectives – as well as focusing on their
customers .
The best practice approach assert that certain HR practices are found to
consistently lead to higher organizational performance, independent of an
organization‘s stated strategy. The high performance HR practices foster
innovation through the development of innovation values, encouraging of
information sharing, goal setting and appropriate training and development.
CHAPTER-3
Job description
Where the details regarding the job are given.
Job specification
Where we explain the qualities required by people applying for the job.
Similarly when appraisal is conducted we check whether the employee is able to work
in a manner in which we require him to do the job.
4. Job evaluation:-
Job evaluation refers to studying in detail the job performance by all individual.
The difficulty levels, skills required and on that basis the salary is fixed.
Information regarding qualities required, skilled levels, difficulty levels is obtained
from job analysis.
[Link] relations:-
When companies plan to add extra duties or delete certain duties from a job, they
require the help of job analysis, when this activity is systematically done using job
analysis the number of problems with union members reduce and labour relations
improve.
There are different methods used by organization to collect information and conduct the
job analysis. These methods are
1. Personal observation:-
3. Interview method:-
5. Questioner method: -
In this method a questioner is provided to the employee and they are asked to
answer the questions in it. The questions may be multiple choice questions or open
ended questions. The questions decide how exactly the job analysis will be done.
The method is effective because people would think twice before putting anything
in writing.
7. HRD records: -
Records of every employee are maintained by HR department. The record contain
details about educational qualification, name of the job, number of years of
experience, duties handled, any mistakes committed in the past and actions taken,
number of promotions received, area of work, core competency area, etc. based on
these records job analysis can be done.
Definitions: -
Job design is the process of
Job analysis helps to develop job design and job design matches the requirements of
the job with the human qualities required to do the job.
Factors affecting job design: - There are various factors which affect job design in
the company.
Organizational factors
Environmental factors
Behavioural factors
I] Organizational factors:-
Organizational factors to refer to factors inside the organization which affect job
[Link] characteristics:-
Task characteristics refer to features of the job that is depending on the type of job and
the duties involved in it the organization will decide, how the job design must be done.
In case the company is not in a position to appoint many people; a single job may have
many duties and vice versa.
3. Ergonomics:-
Ergonomics refers to matching the job with physical ability and characteristics of
the individual and in providing an office environment which will help the person to
complete the jobs faster and in a comfortable manner.
[Link] practices:-
Every organization has different work practices. Although the job may be the same
the method of doing the job differs from company to company. This is called work
practice and it affects job design.
Feedback: -
Job design is normally prepared on the basis of job analysis and job analysis
requires employee feedback based on this employee feedback all other activities
take place. Many employees are however not interested in providing a true
feedback because of fear and insecurity. This in turn affects job deign.
Autonomy:-
Every worker desires a certain level of freedom to his job effectively. This
is called autonomy. Thus when we prepare a job design we must see to it
that certain amount of autonomy is provided to the worker so that he carries
his job effectively.
Variety:-
When the same job is repeated again and again it leads to burden and
monotony. This leads to lack of interest and carelessness on the job.
Therefore, while preparing job design certain amount of variety must be
provided to keep the person interested in the job.
There are various methods in which job design can be carried out. These methods
help to analysis the job, to design the contents of the and to decide how the job
must be carried out .these methods are as follows: -
I. Job rotation
I. Job Rotation: -
Job rotation involves shifting a person from one job to another, so that he is able to
understand and learn what each job involves. The company tracks his performance
on every job and decides whether he can perform the job in an ideal manner. Based
on this he is finally given a particular posting.
Job rotation is done to decide the final posting for the employee e.g. Mr. A is
assigned to the marketing department whole he learns all the jobs to be performed
for marketing at his level in the organization .after this he is shifted to the sales
department and to the finance department and so on. He is finally placed in the
department in which he shows the best performance Job rotation gives an idea
about the jobs to be performed at every level. Once a person is able to understand
this he is in a better understanding of the working of organization
Advantages of job rotation
1. Avoids monopoly:-Job rotation helps to avoid monopoly of job and enable the
employee to learn new things and therefore enjoy his job
2. Provides an opportunity to broaden one’s knowledge :-Due to job rotation
the person is able to learn different job in the organization this broadens his
knowledge
3. Avoiding fraudulent practice:-In an organization like bank jobs rotation is
undertaken to prevent employees from doing any kind of fraud i.e. if a person is
handling a particular job for a very long time he will be able to find loopholes in
the system and use them for his benefit and indulge (participate) in fraudulent
practices job rotation avoids this.
1. Frequent interruption:-
Job rotation result in frequent interruption of work .A person who is doing a
particular job and gets it comfortable suddenly finds himself shifted to another job or
department .this interrupts the work in both the departments
Jon enlargement can be explained with the help of the following example - If Mr. A
is working as an executive with a company and is currently performing 3 activities
on his job after job enlargement or through job enlargement we add 4 more
activities to the existing job so now Mr. A performs 7 activities on the job.
It must be noted that the new activities which have been added should belong to the
same hierarchy level in the organization. By job enlargement we provide a greater
variety of activities to the individual so that we are in a position to increase the
interest of the job and make maximum use of employee‘s skill. Job enlargement is
also essential when policies like VRS are implemented in the company.
1. Variety of skills:-
Job enlargement helps the organization to improve and increase the skills of the
employee due to organization as well as the individual benefit.
In other words we can say that job enrichment is a method of adding some motivating
factors to an existing job to make it more interesting.
Job enrichment gives lot of freedom to the employee but at the same time
increases the responsibility. Some workers are power and responsibility hungry.
Job enrichment satisfies the needs of the employees.
Through job enrichment we can improve the decision making ability of the
employee by asking him to decide on factory layout, method and style of working.
[Link] enrichment is based on the assumptions that workers have complete knowledge to
take decisions and they have the right attitude. In reality this might not be the case due
to which there can be problems in working.
[Link] enrichment has negative implications i.e. Along with usual work decision making
work is also given to the employees and not many may be comfortable with this.
[Link] may feel that power is being taken away from them and given to the
junior‘s. This might lead to ego problems.
[Link] method will only work in certain situations. Some jobs already give a lot of
freedom and responsibility; this method will not work for such jobs.
[Link] people are internally dissatisfied with the organization. For such people no
amount of job enrichment can solve the problem
CHAPTER-4
This is the process which assures the organization that it will have adequate
number of qualified persons, at requisite times, performing in a way to satisfy the
needs of the organization & also provide satisfaction to the individual employee, so
employed.
4.1. Recruitment:
It is the process of searching for future employees (requirement) & ensuring they
apply for jobs in the organization.
It involves:
4.2. Selection:
It is the process of ascertaining the qualifications, experience, skill, Knowledge, etc.
of an applicant to ascertain his/her suitability for the job applied.
This includes:
Developing application blanks.
Creating & developing valid & reliable testing techniques.
Formulating interviewing techniques.
Checking of references.
Setting up for medical examination policy & procedure.
Line managers to be involved in the decision making.
Sending letters of appointment.
8. Employing the selected candidates, when he reports for duty.
4.3. Placement:
It is a process of allotting to the selected candidate the most suitable job, as per the
job requirements & employee specifications.
It includes:
CHAPTER-5
5.0 Human Resource Development
This process involves improving, moulding, & developing the skills, knowledge,
creativity, attitude, aptitude, values, commitment, etc. based on the present & future job
& company requirements.
1. Performance Appraisal:
It is the continuous & systematic evaluation of individual employees with respect to
their performance & their potential for future development.
It includes:
2. Training:
It is the process of transmitting the employees the technical & operating skills and
knowledge.
It includes
[Link]-
It deals with the upward assignment of employees to occupy higher positions (with
better status & pay) in consonance with resources of employees & job
requirement. The department must ensure that:
[Link]-
CHAPTER-6
6.0 Compensations Management
6.1. Compensation
Compensation includes all the extrinsic rewards that an employee receives during
and after the course of his sob. For his contributions to the organization. The
principles of compensation payment are that it has to be adequate, equitable and
fair to the employees. Compensation encompasses base salary, incentives, bonus
and benefits and is based on job evaluation.
It involves
It includes:
Conducting wage and salary survey in the market and in the industry;
Determining wage and salary rates on the basis of various factors like law,
equity, fairness and performance;
Implementing wage and salary administration programs;
Incentives- Incentives are the rewards an employee earns in addition to regular wages
or salary based on the performance of the individual, the team or the organization.
These benefits provide a sense of security to the employee and keep them committed to
the organization. Some of the marginal benefits include;
• Disablement benefits
• Housing facilities
• Canteen facilities
• Conveyance facilities
• Educational facilities for employees and their children
• Credit facilities
• Recreational facilities
• Medical and welfare facilities
• Post-retirement benefits
• Company stores
• Legal aid
Basically they are all interactions between human beings. Human relations, is
therefore, is an important area in management which integrates people into work
situations in a way that motivates people to work together with economic,
psychological & social satisfaction thereby increasing their productivity. Hence
Human Resources Management functions will center on:
It is sad that the HR policies of cooperative banks are totally dominated by the
Registrar of Cooperatives. This is, perhaps, one reason why the cooperatives are
unable to improve themselves.
As regards RRBs, most of them adopt the HR policies of sponsor banks, which are not
appropriate for their special nature.
In the recent times, the contours of HR function in public sector banks are slowly
but definitely changing. One could say that these banks are discovering the HR
function & it is hoped that these banks will fast catch up with others. It may be
recalled that, in a controlled environment & to meet with the rapid branch
expansion- since 70s- Public Sector Banks (PSBs) have adopted HRM practices
similar to that of Government departments. Herein HRM did not have a direct role
in business development but was more concerned with centralized recruitment to
staff & providing them across the country.
These institutions adopt a proactive performance appraisal system but still short of
360 Degree appraisals. Their training process is concerned with both skill building
& motivating. It should, however be said that the demand for professionals on
account of growth of Indian Business is such that the efforts of HRM have not
helped it from completely staving off staff turnover in the ranks.
In the case4 of PSU Banks the recruitment process is annual & large scale. People
are recruited at the lowest grade & promoted I due course. This makes the career
path of each employee the responsibility of the organization. This also underlies a
belief that anyone can occupy any desk. In such a system specialization is the loser.
Recruitment at higher levels is a recent phenomenon & more an exception than
rule. Pay packets are uniform for a grade/level with annual increments & uniform
perquisites. Increments are earned automatically. Transfers are not driven by
business requirements but a matter of routine. Vacancies get created as & when
people move up. It is not uncommon to see new department‘s spring up just to
allow promotions. In a way such a move is justified as salary is linked to grades &
not performance. The concept of job rotation is practiced with great conviction. As
regard leave it is seen that modern business organizations, driven by work life
balance issues & ‗operational risk‘ ensure that certain annual leave is mandatory.
In the case of PSU Banks, the ―compulsory leave system‖ has not yet taken root.
In the circumstances an important task at hand is training the staff member, who,
on account of age profile is not comfortable working in an IT environment. HRM
should also take immediate steps to improve productivity. There is a simultaneous
need to balance the demand of IT savvy youngsters joining the organization who
ask for high salaries.
PSU Banks are not able to offer market driven salary. Given that banking business
& the business of Government are distinct, there is, in the case of PSU Banks, an
urgent need that salaries are not limited by what is paid in the ministry but
unshackled. Till that happens, HRM should, innovatively tackle the issue.
CHAPTER-9
9.0 Responsibilities of the Human Resource Management Department in
Banks
9.1. Role:
The role of the Human Resource Department is to create the climate &
conditions in which management throughout the Bank will be enabled to optimise
the individual & collective contribution of all employees to the short & long-term
success of the Bank.
9.2. Responsibilities:
[Link] contribute fully to the task of meeting the business challenges which the
bank has to face by supporting Branch/Unit Managers in continuously developing the
potential of employees & in creating conditions in which all the employees are
motivated to meet the objectives of the Bank.
[Link] continuously monitor the Bank‘s strategies to ensure that HR policies are
appropriate & that employee numbers & skills are fully supportive of such strategies.
Until the 1980s, competition between the Banks has been limited, banks operating
as an oligopoly& Government‘s concern with maintaining economic stability with
limits to lending, & control over interest rates facilitated this. The oligopoly fed
through to the management of staff as national wage bargaining minimized
competition for labour. However deregulation led to the collapse of the national
system & a questioning of the old employment practices.
CHAPTER-11
11.0 CURRENT CHALLENGES FACED BY BANKS IN HRM
Effective work force:
A time-consuming & hectic job is to hunt the right talent. Higher the professional
value of the vacancy, tougher is the search. Identifying the right stuff followed by
negotiation is the element which makes the job tough for the employer. Banks are
keenly interested to fill up two types of breeds of professionals. Ones who are
outstanding professionals with high job hopping attitude—these are those who
come in-work for some tome & then leave for better prospects. Others are those
who are keenly picked-up, trained & are somehow retained to be developed as
future management within the bank.
Banking jobs being apparently lucrative for many attract a large number of candidates
against advertised vacancies in media creating a large database management problem.
This has been facilitated by specialized hiring agencies who may take up the job of
hiring in case of large number of vacancies.
Right People:
The most difficult agenda of HRM across the banking sector is to retain the right
people. Sudden growth of retail banking & other services has put pressure on HR
Managers in banks to engage more professionals within shorter span of time
thereby attracting manpower in other banks on attractive packages has made the
job market very competing. A bank in a normal course invests time & money to
hire & train the appropriate workforce for its own operations. This readymade
force is often identified & subsequently picked-up on better terms by others.
Compensation:
How much to pay the right employee & how much to the outstanding performer.
Banks have traditionally followed pay scales with predetermined increments, salary
slabs, bonuses & time based fringe benefits like car & house advance, gratuity,
pensions, etc. The situation is not the same anymore. An increment of Rs.500-800
per annum is no more a source of attraction for a professional anymore. A basic
pay with traditional formulas of linkage with medical & other facilities has no
soothing today.
A freshly hired professional requires a brand new car or car loan n resuming office
quite contrary to his previous breed of bankers who would wait for the job seniority
to qualify for a car loan.
Job Satisfaction:
What the HR manager cannot afford is the dissatisfied employee who not only disrupts
the smooth working him, but also spreads the negativity to others by his de-motivated
attitude.
Morale Boosting:
What has long been overlooked is the morale boosting of the employees by the
organizations. Human beings even if satisfied of material wellbeing need to be
appraised & encouraged constantly.
Smart banks have realized this need & have taken steps to keep their work force
motivated through proper encouragement like man of the mouth awards, repeat get-
togethers, conferences, sports events, dinners, company sponsored travel, reunions,
etc. This is the way employees create a feeling of belongingness.
CHAPTER-12
12.0 DEVELOPMENT IN BANKS
The banks must emphasis on human resource development as one of the critical
areas of its operations. It should redraw its training & development schedules to
suit the requirements of the current emerging scenario. Requisite training should be
imparted to various branch level functionaries as also administrative staff. Besides
in-house training the reputed external agencies should be utilized for human
resource development with a view to updating their knowledge & to keep them
abreast of the current banking scenario for meeting the challenges ahead. The
concept of segment specialization may be resorted to in respect of the personnel
selected therefore. It is now thought expedient to plan & strengthen the squad of
skilled officers in various segments as IT, marketing management, risk
management, risk based supervisors, law, security, [Link] lead bank must play an
effective role in improving the work environment & pursuing staff welfare
measures in the form of whole range of financial assistance with reference to
various loans of sorts.
Human resource skills are other areas of challenge. Because of modernization &
technological advancement rigorous training & man power planning are required.
New training systems have been developed to impart competencies & a broad
range of skills among the employees to deliver faster & superior service that can
delight the customers. The Industrial Relations in the banks have been harmonious
& cordial.
12.1TRAINING & DEVELOPMENT
Training:
Organization & individual should develop & progress simultaneously for their
survival & attainment of mutual goals. So every modern management has to
develop the organization through human resource development. Employee training
is the important sub system of human resource management. Employee training is
a specialized function & is one of the fundamental operative functions for human
resources management.
However, in the past the training activities have been more ritualistic due to
absence of a strategic link between training & human resources development.
Today, it is important that the training function is made an effective organizational
intervention by establishing a clear policy of training & development within the
framework of total human resource development. The training establishments need
to be actively involved in the total training process starting from the identification
of the training needs, evaluation of training effectiveness & the benefits of training
to the end users viz. the internal & external customers. The need for training &
development is determined by the employee‘s performance deficiency, computed
as follows:
Development:
―Give a man a fish, & you give him meal. Teach man to fish, & you give him a
livelihood.‖
This ancient Chinese proverb seems to describe the underlying rational of all
raining & development programs. No banking organization can long ignore the
training & development needs of its employees without seriously inhabiting the
performance. Even the most careful selection does not eliminate the needs for
training, since people are not molded to specifications & rarely meet the demands
of their jobs adequately.
This HRM function deals with the overall development of the employees. This
includes their professional & well as their personal development. It is a part of
HRM function to identify opportunities for enhancing the skills of the resources.
Promotion is regarded as one of the ways of recognizing development undertaken
by an employee. Development is also largely dependant on training. Generally
people think that training & development are one & the same, but there are many
differences between them.
12.2 12.2 12.2RECRUITMENTS
The human resources are the most important assets of an organization. The success
or failure of an organization is largely dependent on the caliber of the people
working therein. Without positive and creative contributions from people,
organizations cannot progress and prosper. In order to achieve the goals or the
activities of an organization, therefore, they need to recruit people with requisite
skills, qualifications and experience. While doing so, they have to keep the present
as well as future requirements of the organization in mind. Once the required
number and kind of human resources are determined, the management has to find
places where the required human resources are/will be available and also find
means of attracting them towards the organization before selecting suitable
candidates for jobs.
Objectives of recruitment
1. To attract people with multi-dimensional skills and experiences that suits the
present and future organizational strategies.
2. To induct outsiders with a new perspective to lead the company.
3. To infuse fresh blood at all levels of the organization.
4. To devise methodologies for assessing psychological traits.
Process of Recruitment:
Recruitment refers the process of identifying and attracting job seekers so as to build a
pool of qualifies applicants. This process comprises of five interrelated stages, viz,
[Link]
[Link] development
[Link]
[Link] and control
The ideal recruitment process is the one which attracts relatively larger number of
qualified applicants who will survive the screening process and accept positions
with the organization, when offered to approach the ideal people, individuals
responsible for recruitment process must know how many types of employees are
needed, where and how to look for individuals with appropriate qualifications and
interests, what inducements to use for various types of applicants group, how to
distinguish applicants who are unqualified from those who have a reasonable
chance of success, and how to evaluate their work.
12.3. SELECTION
Definition
Selection is defined as the process of differentiating applicants in order to identify
and hire those with a greater likelihood of success in a job. The objective of
selection decision is basically picking an applicant from a pool of applicants who
has the appropriate qualifications and competency to do the job. The selection
procedure cannot be effective until and unless-
1. It is easier for applicant as they can send their applications to a single centralized
department/agency.
4. It can provide for better selection because hiring is done by specialist trained in
staffing techniques.
[Link] test : Written test is conducted for the qualified candidates after they
are screened on the basis of application form to measure the candidates ability
towards the job, his aptitude reasoning, knowledge in various disciplines, English
language etc.
[Link] Interview: The next step that tag along the selection procedure
is a preliminary interview wherein the applications are scrutinized so as to
eliminate unqualified applications. Preliminary Interviews are short. This
interview thus provides information about the candidate related to the job or
personal specifications.
[Link] Test: After passing through the interview the next stage that
applicant has to prove himself on are the selection tests. There are different types
of selection tests for different levels of the organization and that too is further
differentiated within different types of organizations.
Some of the most common and well-known tests that an applicant has to go
through are;
Aptitude test
2. Selection Decision: After collecting data from all the preceding steps, this
is the most crucial step in the entire selection process. The main difference
between the preceding stages and this is that former is used to short list the
number of candidates and later one is to make a final decision from the pool of
individuals who pass the tests, interviews and reference checks. The view of
line manager will be generally considered in the final selection because it is
he/she who is responsible for the performance of the new employee. The HR
manager plays a crucial role in the final decision.
3. Physical Examination: After the selection decision and before the job
offer is made, the candidate is required to undergo a physical fitness test. The
result of the medical fitness test is recorded in a statement and is preserved in
the personal records. The main objectives of this test are as follows:
1. Job offer: The next step is selection process is Job offer for those applicants
who had passed the previous stage. Job offer is made through a letter of
appointment. Such a letter usually contains the date by which the appointee must
report on duty.
Appointee must be given a reasonable time for reporting because it may be quite
possible that the appointee is employed in some other company or must be residing
in some other city and for such other reasons. Company may also want the
appointee to delay in joining the job because the job may require undergoing some
training program. Decency demands that rejected applicants must be informed
about their non-selection. These applicants‘ data must be used for future
references.
2. Contract of employment: After the job offer is made and the candidates
accept the offer, certain documents need to be executed by the employer and the
candidate. One such document is Attestation form. This form contains vital details
about the candidate, which are authenticated and attested by him/her, which could
be used for future reference. Another document is contract of employment. This
document contains the terms and conditions of employment like designation, perks,
term of job and so on. The information written in the contract may vary according
to the level of the job. The main drawback of the contract is that it is difficult to
enforce them.
3. Concluding the selection process: The selection process will not end with
executing the employment contract. The step is reassuring the candidates who have
not been selected. Such candidates must be told that they were not selected, not
because of any serious deficiencies in their personalities, but because their profiles
did not match the requirements of the organization.
4. Evaluation of selection process: The broad test if the effectiveness of the
selection process is the quality of the personnel is hired. An organization must have
competent and committed personnel. The selection process, if properly done, will
ensure availability of such employees.
Audit must be conducted by the people who work independent of the HR department.
Normally supervisors administer the selection test and interview. They judge the fit
between the job and the candidate. But the employee skills, knowledge and
performance affect not only superiors but also subordinates and the employees of
the same level. Hence the organization started involving the subordinates and the
employees of the same level in administrating the employment tests and interviews.
This type of selection program is called 360 degree program.
2. Employee leasing:
The client company leases employees from a third party, not on temporary basis
but on a full time basis and for long help. An interesting feature is that the client
company need not perform personnel activities such as hiring compensation or
record keeping. Employees working elsewhere are leased. They are not directly
employed by the company where they are working.
3. Selection by invitation:
Among the 12 services classified under the services definition of GATS, banking is
one of the prominent one. Banking industry in India is one of the most diversified
and heterogeneous in terms of ownership; co-existence of private and public sector
is one of the best examples of peaceful co-existence of two entirely different
cultural systems in the services sector. Coupled with that, the country has a large
number of foreign banks with altogether a different work culture and climate. The
simultaneous existence of so many types of work ethos, systems and processes are
truly symbolic of the great Indian unity amongst diversity. Notwithstanding the fact
that lots of efforts have gone into bringing technological & process congruence, it
is really unfortunate that very little has been done on the human resource front in
this regard.
Unfortunately, public sector banking has been the biggest victim, being governed
by outdated & prohibitive sets of government guidelines. The Management often
complains lack of adequate power and flexibility; the Trade Unions often look at
any directional change with a sense of suspicion; majority of the workforce
remains in dream-world of the pre-liberalized scenario of work security. The result
is that public sector banks are least concerned about human resource management
and reforms thereto and consequently remain under-productive.
The scope of this is limited to address some of the fundamental issues in areas of human
resource management front in the public sector banking in India.
CHAPTER-1
14.0 ORGANIZATIONAL PROFILE OF STATE BANK OF INDIA
State Bank of India is the largest and one of the oldest commercial bank in India, in
existence for more than 200 years. The bank provides a full range of corporate,
commercial and retail banking services in India. Indian central bank namely
Reserve Bank of India (RBI) is the major shareholder of the bank with 59.7%
stake. The bank Total is capitalized to the 359.237 billion with the public holding
(other than promoters) at 40.3%. SBI has the largest branch and ATM Network
spread across every corner of India.
The bank has a branch network of over 15004 branches (including subsidiaries).
including 157 foreign offices in 41 countries around the world making it The
Largest Banking and Financial Services Company in India, correspondent
relationship with 520 International banks in 123 countries. In recent past, SBI has
acquired banks in Mauritius, Kenya and Indonesia. The bank had total staff
strength of 292,215 as on 31st January, 2013. Of this, 29.51% are officers, 45.19%
clerical staff and the remaining 25.30% were sub-staff. The bank is listed on the
Bombay Stock Exchange, National Stock Exchange, Kolkata Stock Exchange,
Chennai Stock Exchange and Ahmedabad Stock Exchange while its GDRs are
listed on the London Stock Exchange. SBI group accounts for around 25% of the
total business of the banking industry while it accounts for 35% of the total foreign
exchange in India. With this type of strong base, SBI has displayed a continued
performance in the last few years in scaling up its efficiency levels. Net Interest
Income of the bank has witnessed a CAGR of 13.3% during the last five years.
During the same period, net interest margin (NIM) of the bank has gone up from as
low as 2.9% in FY02 to
Government of India
Overview
State Bank of India is a largest commercial Bank in India entity on the corporate scene
having diversified business interests that include Financial Institution.
The State Bank of India, the largest public sector bank of India, offered voluntary
scheme (VRS) to trim its workforce as recommended that the banking industry was
overstaffed. SBI implemented a VRS or the ―Golden Handshake‖ system. The
vast workforce that was once regarded as one of SBI‘s strongest assets became a
liability following the computerization of the bank. The introduction of this scheme
leads to strong protests and SBI faced with a prospect of losing its talented
employees and be left with less efficient employees (2012).
Quality is our essence and we, at State Bank of India, have always stressed on the
Qualitative aspect. Consequently in this run for quality, quantity has always
pursued us. We look forward to reaching the zenith and reaffirm our commitment
to the process of sound nation-building.
o Emotion
o Discipline
o Duty
o No discrimination o Quality o Give respect
o Self-respect
o Truth
o Collective Materialism
o Religion
o Absolute Honesty
What
A commitment of State Bank of India to the genuine needs and rights of anybody
& everybody - Be it to a depositor, Share Holder, consumer.... all business
associates and Sahara India Family Members.
Need
India needs effective consumer protection and protection of workers' genuine
rights. There are various agencies, promising protection & action. But no external
body can provide justice unless the company becomes 'QUALITY CONSCIOUS'
WITH STRICTLY NO DISCRIMINATION POLICY AND JUSTICE
CONSCIOUSNESS as its very dominating nature.
Motto
We not only believe but practice NO DISCRIMINATION, JUSTICE & HIGH
QUALITY - means enthusiastic, productive performance of duty "KARTAVYA'
towards the consumer', workers' genuine satisfaction.
Aim
To provide justice - be it a matter of the tiniest imperfection or injustice in our
COMMITMENT - products or services. Direct or indirect, short term or long term.
Where
Kindly rush your grievances/suggestions or any queries related to State Bank of India
Services to the nearest S.B.I Branch establishment and/or to:
BUSINESS
ENTITIES
STATE BANK
OF INDIA
Advance
Product CAR
Money (Home, (Debit, Credit…andServices and
deposit Car mor
CHAPTER-15
DATA ANALYSIS AND INTERPRETATION
15.0 ANALYSIS OF SECONDARY DATA
Learning 0
Enhancement of knowledge, skill &attitude 4
Sharing information 0
ANALYSIS
The above result shows that most of the State Banks of India Employees are well
aware of the definition, inputs and purpose of the training program. They are self-
motivated to attend such training program as it will result in their skill
enhancement & improving their interpersonal skill.
Completely agree 17
Partially agree 3
Disagree 0
Unsure 0
ANALYSIS:
The above result shows that mostly State Banks of India Employees are well aware of
the role and importance of the training. It means somewhere their productivity and
performance has been improved after the training program attended by them and it
helped them to achieve their goal.
3. (i). Have you attended any training program in the last 01 year?
Yes 20
No 0
ANALYSIS:
100% respondents had attended training program in the last 01 year. It means in State
Banks of
India HR Department, time to time training is provided to all the Bank‘s Employs and it
is continuous process.
(ii). If yes, which module of soft skill development training?
Business communication 2
All of above 13
Yes 20
No 0
ANALYSIS:
100% respondent had given feedback after attending the training. It means each
and every respondent are well aware of the importance of giving feedback. They
know that their feedback is very important to identify the effectiveness and
valuation of training program.
Questionnaire 16
Interview 1
Supplement test 1
Any other 0
ANALYSIS:
The above result shows that the questionnaire is the most popular method of
evaluating the training program and other methods are not very much in practice in
co HR Department, State Banks of India But since there are various other methods
of evaluation of training program like interviews, supplement test, self-diaries &
observation so it should also implement the other methods also to identify the ROI
(return on investment) & effectiveness and valuation of the training program.
Observation 5
Questionnaire 3
Interviews 8
Self-diaries 3
Supplement test 1
ANALYSIS:
I. Corporate HR, Sahara India Pariwar, mostly use the questionnaire to get the
feedback of trainees but only 15% respondents are in favor of questionnaire
because in it there is a possibility of getting inaccurate data and in this
responding conditions are also not controlled.
II. On the other side 40% respondents feel that interview is the most appropriate
method of evaluating the training program because it is more flexible method,
and in this they can get the opportunity for clarification and the most important
thing is that in the interview, personal interaction is also possible.
III. 25% are in favors of observation because this is non-threatening and is excellent
way to measure the behavioral changes.
IV. Beside this, 15% are in favors of self-diaries and 5% are in the favour of
supplement test. It means that HR department of State Banks of India
Employees should also try to use other method of evaluation of training
program.
6.(i). Do you think that the feedback can evaluate the training effectiveness?
Yes 20
No 0
ANALYSIS:
100% respondents think that the feedback can evaluate the training effectiveness. It
means that HR department of State Bank of India are well aware of the importance
of taking feedback after the training.
(ii).If yes, how can the post training feedbacks can help the participants?
Motivate to do better 2
None 0
ANALYSIS:
70% respondent feel that the post training feedback can help the participants to
improve their job performance, is an aid to future planning and can motivate to do
better. It means that they are benefited by giving feedback of the training, attended
by them.
Completely agree 14
Partially agree 6
Disagree 0
Unsure 0
ANALYSIS:
70% respondents are completely agree and 30% respondents are partially agree with
the statement that post training evaluation focus on result rather than on the effort
expended in conducting training program. It means that all the respondent are well
aware of the purpose and objective of the post training evaluation.
Trainee centered 2
Subject centered 8
ANALYSIS:
I. 40% respondents feel that the approach of post training evaluation should be
subject cantered and 40% respondent also feel that it should be trainer, trainee and
subject cantered.
II. 10% respondents are in favors of trainee cantered approach and 10% respondents
are in favors of trainer cantered approach.
After 15 days 7
After 1 month 4
Can‘t say 3
ANALYSIS:
35% respondent feel that training should be evaluate after 15 days.30% feel that it
should be immediate after training. 20% feel that ideal time to evaluate the training
is after 1 month and 15% are unsure.
Since each respondent had attended different training program. So the ideal time of
evaluation of training depends on types of training. It could be vary for different training.
10. Should the post training evaluation procedure reviewed and revised
periodically?
Yes 16
No 2
Can‘t say 2
ANALYSIS:
80% respondents feel that the post training evaluation procedure should be
It could also be taken by peer group. Still 10% feel that the post training evaluation
procedure should not be reviewed and revised periodically. It means they are
satisfied with the post training evaluation procedure, followed by State Bank of
India HR Department.
11. Is the whole feedback exercise after the training worth the time, money
and effort?
Yes 18
No 2
Can‘t say 0
ANALYSIS
90% respondents feel that the whole feedback exercise worth the time, money and
effort and 10% respondent are not agree with this. It means that feedback exercise
is valuable and wrathful for the participant to achieve their personal goal as well as
for the organization.
Still 10% are unsure about it. So there is a need to create awareness among them
that how much the feedback exercise is important to identify the effectiveness and
valuation of the training program, to identify the ROI(return on investment),to
identify the need of retraining and identify the points to improve the training.
All of above 15
ANALYSIS:
75% respondents feels that post training feedback can be used to identify the
effectiveness and valuation of training program, to identify the ROI, to identify the
need
of retraining and to provide the points to improve the training. And others are also
aware of the importance of post training feedback.
CHAPTER-16
16.0KEY FINDINGS
[Link] all the State Banks Of India Employees are well aware of the role and
importance of the training They are self-motivated to attend such training program as
it will result in their skill enhancement & improving their interpersonal skill.
2. Corporate HR, State Banks of India, time to time training is provided to all the
Employees and it is continuous process.
3. Two types of training are provided to the Employees by State Banks of India -
induction training and soft skill development training.
4. Questionnaire is the most popular mean of evaluating the training program in State
Banks of India.
5. Most of the Employees feel that interview is the most appropriate method of
evaluating the training program.
6. Post training evaluation focus on result rather than on the effort expended in
conducting the training and it worth the time, money and effort.
7. Most of the participants are benefitted by giving feedback after attended the training.
It motivated them to do better, helped them to increase their job performance and is
an aid to future planning.
8. In State Bank Of India , post training evaluation is used to identify the effectiveness
and valuation of training program, to identify the ROI(return on investment), to
identify the need of retraining and to provide the points to improve the training.
1. The study is limited to the State Bank of India NCERT BRANCH. So the study
is subject to the limitation of area.
2. The time period of the study was only two weeks which may provide a deceptive
picture in comparison of the study based on long run.
3. Sampling size was of only 20, because only these people had attended soft skill
development training.
4. State Bank of India only provides soft skill development training, not skill based
(product/process) training. So how can one evaluate the skill based training is
still unresolved.
5. The study is based only on secondary & primary data so lack of keen
observations and interactions were also the limiting factors in the proper
conclusion of the study.
16.3 CONCLUSION
Today, banks focus on designing programs and process and services to attract,
develop and retain top talent. Utilizing the latest technologies HR team has
launched sophisticated online systems that provide the employees with details on
benefits, compensation, special programs and internal job opportunities. As a
global employee population continues to grow, these cutting edge activities are
increasingly important to the deliver world-class HR solution.
I, Bulbul Singh MBA Third Semester student pursuing my course from A.J.P
Abdul Kalam Technical University. As a part of my curriculum I am undergoing
Project Report at Human Relation Management in Banking Please give your
views/opinions in the space given below about the project report feedback in
STATE BANK OF INDIA. The information provided by you will be kept highly
confidential and will be used by me strictly for an analysis only.
3)(i) Have you attended any training programme in the last 01 year?
a) Yes
b) No
appropriate?
a) Observation
b) Questionnaire
c) Interviews
d) Self-diaries
e) Supplement test
training effectiveness?
a) Yes
b) No
(ii) If yes, how can the post training feedbacks can help the participants?
(can select more than one)
a) Improve job performance
b) An aid to future planning
c) Motivate to do better
d) All of the above
e) None
a) Trainer centered
b) Trainee centered
c) Subject Centered
d) All of the above
10) Should the post training evaluation procedure reviewed and revised
Periodically?
a) Yes
b) No
c) Can‘t say
11) Is the whole feedback exercise after the training worth the time,
a) Yes
b) No
c) Can‘t say
Dear Madam/Sir
SIGNATURE
BIBLIOGRAPHY
BOOKS
WEBSITE
[Link]
[Link]
[Link]
[Link]
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